ABSTRACT

Title: A Computerized Inventory System with Point of Sale for Habibis Grill
Total Number of Pages:113 pages
Text Number of Pages: 66 pages
Researchers: Damatac, Jaco
Egal, Jabir
Estrella, Cherlyn Eden
Tagudar, Tristan Troy
Yuarbange, Agripa
Type of Document: Accounting System Analysis and Design
Type of Publication: Unpublished
Accrediting Institution: University of the Cordilleras
Keywords: Accounting System Analysis and Design, Computerized Inventory
System, Point of Sale, POS, Habibis Grill

Rationale
Habibis Grill employs a pen and paper manner of recording their inventories
and sales transactions. They maintain records of their inventory through a
logbook only. With these, the entity is facing a time-consuming activity, and
inefficient control of inventory. Therefore, the researchers committed themselves
to design a computerized inventory system with point of sale in order to address
the aforementioned problems of Habibis Grill.
It is intended to help the business save time, properly keep track of their
inventory, and minimize the risk of theft and fraud. Moreover, the system is
designed to be user-friendly to avoid complexities upon its use. This way, the
overall employee productivity and efficiency would increase.

Summary
The researchers gathered information and studied the existing inventory
system of Habibis Grill to be able to propose a design for a computerized
inventory system with POS. Habibis Grill is a restaurant that serves authentic
Lebanese food. Based from the gathered information through interviews
conducted by the researchers, the researchers discovered that the Habibis Grill
existing system is having problem in their inventory system. The existing system
uses a manual system that is why it is very prone to errors. Problems included are
inaccurate and unreliable generated reports made and overstocking of raw
materials. Therefore, researchers aim to design a computerized inventory system.
 Abstract 5

Manual recording of inventory, unsecured and easy to manipulate

records, difficulty in monitoring the inventory, and a delay in the generation of
reports are the problems encountered in the existing system of the restaurant.
To summarize the study, the researchers answered the following specific
questions:

1. What are the processes involved in the existing inventory system of

Habibis Grill?
2. What are the problems encountered in the existing inventory system of
Habibis Grill?
3. What is the best possible design of a computerized inventory system
that will solve the problems encountered in the existing manual
inventory system of Habibis Grill?
4. What benefits are obtained from using the proposed computerized
inventory system?

Data Gathering Tools

To satisfy the objective of the study, the researchers gathered the necessary
and adequate information. The researchers conducted a face to face interview
with the owner of Habibis Grill, by which the information directly given by the
owner rendered a big help to the success of the study.

Problem Areas/ Findings

The manual recording of purchased inventory requires a lot of writing and

keeping track of the stock by looking at the storage area, which takes a lot of
time to accomplish and is very tiring. The use of official receipts and logbooks to
record the inventory is not organized at all. This process of keeping track of the
inventory can often lead to misplacements, information theft and can be easily
manipulated by any of the employees. The logbooks that they input the data to
is the only logbook that they use as the master file of all the transactions and
records.

Monitoring the inventory is difficult for the employees because they also
restock every day. Two employees in the production facility determines how
many raw materials are needed to be bought for tomorrow's operations which
takes them about 8 hours to accomplish. Restocking of perishable goods can
lead to mixture of past goods and present goods which cannot be easily
determined according to the owner. This is because they purchase fixed
quantities of inventory rather than purchasing inventories based on sales.

Habibis Grill buys meat every day to cover their inventory for the rest of
the day which can lead to overstocking, although it satisfies the customers'
needs, it also makes the inventory management ineffective and inefficient.
 Abstract 6

The production team purchases, accepts and delivers the raw materials
of the restaurant and they also send it to the restaurant after preparing the
portioning of the purchased goods. The employees of this team can do theft;
they help one another to get something from the inventory of the restaurant
because no one would be liable. The secretary then monitors the in-and-out
inventory of the restaurant and asks the production team to place the next
orders to follow the previous ones. In this case, there is lack of segregation of
duties which could result to manipulation of records.

The owner handles all the administrative work which involves managing and
monitoring of raw materials, generating sales report and importing of other raw
materials found internationally. He also has three other businesses he is taking
care of which leads to the problem of multitasking and delay of generation of
reports.

Recommendation

The information gathered by the researchers, the use of the computerized

Inventory System with POS is highly recommended for Habibis Grill to attain its
objectives and meet the competition with their competitors and the surrounding
business establishment. Through the implementation of the proposed system, the
existing problems experienced by the business will be solved or minimized if not
totally solved.
The proposed inventory would speed up the recording of transaction and
printed records would be easily organized because the supervisor has a specific
task and the owner has access on every record employee that is accountable
for.
Also, the researchers recommend computerized inventory system with POS to
eliminate redundancy of errors and inconsistency of data. The researchers
further recommend training for the users of the computerized inventory system
and proper maintenance of the new computer is necessary to avoid problems
or any errors and to be benefited by the new system to which the business had
at least three persons that should be trained for the system.