KFD EVALUATION

Hand Guide on Evaluation Application

Evaluation Application for Internal Evaluations of forestry works

Evaluation Application for Internal Evaluation is a tool developed for carrying out
evaluations in Karnataka Forest department. This application consists of two Interphases.

1. Web-Interphase- for filling secondary data/ basic information of selected works that are
to be sampled, visualization of sampled data, analysis & interpretation.
2. Android- Application – for evaluating the works in field.

1. Web-Interphase
This Web-page can be accessed with the following links:
KFD -New-website-http://aranya.gov.in Public ServicesDepartmental soft-wares
Evaluation Evaluation Website.
Or Old-website-http://aranya.gov.inIntranetEvaluation Evaluation Website

Logging-In

Log in with the username and Passwords and select year according to details provided.

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Registration

After first log-in, User has to register with their Name, mobile number and Email
Email-Id

The password (in case off forgotten password) will be sent to registered e
e-mail id.

Changing Password
After registering, please change the Password for security reasons (First time).

Homepage

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After registration, you will be redirected to KFD-evaluation
KFD Home page which has Six
Different Evaluation Forms depending on the nature of works to be evaluated.

Home page also has access to Reports of web-forms

web forms that are submitted from particular log-
in Id.

2.Android-Application.
The Android application can be downloaded
dow from Google Playstore
store or from Aranya
Webpage. Before downloading
loading the application, previously
reviously installed Version
Versions of KFD
Evaluation application (If any installed) must be deleted/ uninstalled. Before Uninstalling
Uninstalling,
in the application settings of the phone, KFD Evaluation
Eval App’s data and Cache has to be
cleared.

After signing in with the Log-in

Log in Id and password, Home page will appear. Main menu can
be accessed by Clicking Menu on the upper left corner of the Home of the Android
Application. This menu has different options like Home, Edit forms, Export database etc.

2.1 Home

This will take to home page with 6 different evaluation forms. Which in turn shows the
work-codes to be evaluated.

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2.2 Edit Forms:

These buttons takes to forms that are available for editing. Once nce the forms are approved,
they are not available for editing. Editing requires no internet connection.

2.3 Sync:

This button syncs the web-forms

web forms that are successfully submitted with the android
application. This needss internet connection. Whenever a web-form is uploaded, it has to be
synced into android application with this button.

2.4 Upload Survey data:

This button allows to upload the approved forms to server.

se Details of approved forms
form that
are uploaded, that are ready for uploading is shown here. On n clicking upload to server
button, the forms are uploaded to server. This is needs Internet connection, a good internet
connection makes this process, quick and error free. The care is to be taken to have
reasonably
ly charged battery during this process.

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2.5 Export Database:

This is an additional facility given to evaluators for having back-up

back up of data and photos
captured during evaluation.. On clicking this button the forms uploaded/ to be uploaded are
saved in the Evaluator’s Mobile phone. This has to be done on time-to-time
time basis or before
every Update to server.

2.6 Log-off:

Logging-off signs out the user from the app and erases all the data that are saved in the
device; this has to be done only when all forms are uploaded and nd back up is taken by
Exporting database.

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3. Form1-Evaluation
Evaluation of Plantations

3.1 Web form

Web forms of all plantations that are to be evaluated should to be filled up using secondary
data that are available
ilable in the Range office
offices, by verifying journals & other documents.
This form is accessed from Homepage of the webpage.

Most of these data are to be filled with drop-down

drop lists.

Earth work details and Seedling planted details are to be added.

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Details of Seed dibbling, Boundary Protection, VFC and SMC Works, (if
if carried out)
out those
details are also to be added.

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Generation of Work-Code

After filling up the form (all fields are mandatory), work code is to be generated. This work
code is based on Plantation
tation name,
name and will be unique. The
he work is identified during field
evaluation through this work code.
code

After generating the Work code, plantation map (saved with Plantation name) if available is
attached and form is submitted. If there are no errors/ blanks are present the data will be
submitted to server otherwise such errors/ blanks will be prompted.

Reports
After the form is submitted details of same can be viewed and downloaded from Reports
menu.

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3.2 Field evaluation usingg Android Application

After filling up data in the web-form,

web it has to be synched to the app. This requires internet
in
connection. On synching,, the details of work get updated in the app.

On selecting Form1 –Evaluation

Evaluation of Plantation from the android app Home page, the work-
work
codes that are generated in web-forms
web will appear. Long-press the work-code
work that is to be
evaluated.

The
he list forms that are to be filled during field evaluation will appear.. This includes 4 sub
sub-
forms, i.e. planting activity, SMC, VFC, Boundary Protection.

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In these forms, Basic data that are filled in web-form
web will also be available for the evaluator
for viewing and editing along with field evaluation form.

Planting Activity-
In this form,, there are 2 major parts. One is 1. Perambulation and Sample plot inventory
2.General
General Observations of plantation.

Perambulation and Sample plots

plot

The plantation has to be perambulated by clicking start and choosing Polygon or

Polyline option depending upon the nature of plantation. Stop
top button has to pressed after
perambulation. In case of Block plantation stop button has to pressed after coming back to
starting point.

Avoid crossing of paths during perambulation, as it leads nullified plantation area.

For Linear plantations like Road side model and Canal bank model whole plantation is to be
considered as a single sample plot.
plot GUA Plantations, Institutional plantations are
a also to be
considered as a single sample plot.
plot If GUA Plantations are carried out in more than 2 blocks,
biggest block is to be considered as the sample plot.

In block plantations, after perambulation, a diagonal from northwest corner to

south-east corner
ner has to be drawn, by placing markers (Blue Balloons) on both the corners.
Markers can be placed by touching the inside the polygon. On this diagonal, sample plot

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centre points (Red balloons) will appear. These markers can be reverted and placed again if
needed.
These Red balloons will show the GPS points of the sample plot centre points. The
number of sample plots is based on net area of the plantation i.e. 1 sample plot/ 5Ha.

Sample plot Inventory

Taking these points as centre, sample plots are to be laid. The size of each sample
plot should be 1000 Sq. Meters (0.1Ha) grid having measurement of 31.62 meters X 31.62
meters.
After reaching the sample plot centre,
centre (can be reached either with GPS instrument
instr or
the maps screen on the app) if the point selected is not suitable for laying plot
plot, please lay
sample plot taking a point to the left or right side of the generated point.

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In each sample plot, for each species,
species data regarding Average girth, Average height vigour of
seedlings planted etc. to be recorded. Numbers of empty pits/trenches in the sample plot
are also to be recorded. Details
etails of failures if known,, are also to be recorded.

In each sample plot, if the seed dibbling is done and natural regeneration is present; such
data regarding seeds dibbled, natural regeneration should also be collected.

General observations

After completing data collection in each sample plot,

plo the General observations in the
plantations are to be made.

Similarly, forms regarding SMC works, VFC, and Boundary protection are to be filled. During
evaluation of SMC works, 2 SMC works with highest expenditure have to be evaluated.

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After filling all the fields, the forms must be saved and approved. The data so entered can be
edited until the form is approved. After approving, editing is not possible, and approving a
form requires filling of all the fields in that form.

Control plots

In case of plantation raised under ANR and Eco-restoration models, a control plot (0.1ha)
has to be laid at least 200 m (outside) away from the plantation boundary and natural
regeneration of this plot have to be recorded.

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4. Form 3 - Evaluation of other works
4.1 Web-form

Web form of each work (Buildings/ Roads/ SMC Structure/ boundary consolidation etc)
which has to be evaluated has to be filled using secondary data that are available in the
Range office. This form is accessed from Homepage of the webpage.

While filling the other work forms, number of works to be evaluated in the range is to be
added. Forms of each work have to be filled and saved.

Details regarding Costs, Approvals and Execution of works are to be entered in the above
form using secondary data that are available in the Range office
office.

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Generation of Work-Code

After filling up each form (all fields are mandatory) work code is generated. This work code
is based on Name and Location of work and will be unique, through this work code the work
is identified in mobile-application
application during field evaluation.

Iff there are no errors/ blanks present then the data will be submitted to server otherwise
such errors/ blanks will be prompted.

After completing forms of all works, submit button

button appears for submitting the forms.

Reports
After the form
rm is submitted details of the form filled can be viewed and downloaded from
Reports menu from the home page.

4.2 Android Application

After filling up data in web-form,

form, the sync button in the main page has to be clicked in the
presence of internet connection. So, that the android application receives the work
work-codes
along with the basic data.

On selecting Form3–Evaluation
Evaluation of Other-works,
Other the work-codes
codes that are generated in web-
web
forms will appear. Select the work-code
work that is to be evaluated.

Then the list of forms that

at are to be evaluated appears and these forms have to be filled
during field evaluation.

Basic data that are filled in web-form

web will also be available for the evaluator for viewing and
editing.
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Then the forms regarding General questions Utilization etc.
tc. have to be filled in the field,
along with GPS readings and photographs wherever required.

Till approving the form, data entered can be edited. After approving,
approving, editing is not possible
and approving a form requires filling of all the fields in that form.

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5. Form 5 - Evaluation of Advance works
5.1 Web form
Web form of each Advance work to be evaluated
eval is to be filled using secondary data that are
available in the Range office. This form is accessed from Homepage of the webpage.

Most of these data are to be filled with drop-

drop down lists.

Earth work details, Expenditure details etc. are to be added.

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SMC Work detail and Boundary Protection details if carried out are also to be added.

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Generation of Work-Code

After filling up the form (all fields are mandatory), work code is generated. This work code is
based on Advance work area name and will be unique, through this work code the work is
identified in mobile-application
application during field evaluation.

After generating the Work code, plantation map if available is attached and form is
submitted. If there are no errors/ blanks present,
p the data will be submitted to server
otherwise such errors/ blanks will be prompted.

Reports
After the format is submitted details of same can be viewed and downloaded from Reports
menu.

5.2 Field- evaluation using Android Application

After filling up data in web-form,
form, the sync button in the Main menu has to be pressed in the
presence
resence of internet connection so, that the android application receives the work
work-codes
along with the basic data.

On selecting Form1 –Evaluation

Evaluation of Advance
Adv work, the work-codes
codes that are generated in
web-forms
forms will appear. Select the work-code
work that is to be evaluated.

Then the list of forms that are to be evalu

evaluated appears, these forms have to be filled during
field evaluation along with GPS readings and photographs wherever required.

The number sample plots are based on net area of the plantation i.e. 1 sample plot/ 5Ha.

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The size of each sample plot should be 1000 Sq. Meters (0.1Ha) grid having measurement of
31.62 meters X 31.62 meters.
In each sample plot, earthwork inventory data has to be filled, which includes counting of
pits/trenches, natural regene ration inventory etc.

Similarly, forms regarding SMC works, VFC, and Boundary protection are to be filled. During
evaluation of SMC works,
ks, 2 SMC works with highest expenditure have to be evaluated.

After filling all the fields, the forms must be saved and approved. Data entered in these
forms can be edited until they are approved. After approving, editing is not possible, and
approving a form requires filling of all the fields in that form.

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6. Form 6-Evaluation
Evaluation of Nursery works

6.1 Web-form
Web form of Nursery that has to be evaluated has to be filled using secondary data

that are available in the Range office. This

his form is accessed from Homepage of the webpage.

Details regarding Scheme- Species name-

name Polybag size – Numbers are to be filled using
secondary data that are available in the Range office are to be entered in this form.

After filling up the all the fields (all fields are mandatory), work code is generated. This work
code iss based on Name of the Nursery and will be unique, through this work code the work

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is identified in mobile-application
application during field evaluation. If there are no errors/ blanks the
th
data will be submitted to server otherwise such errors/ blanks will be prompted.

After generating the work-code,

code, forms should be submitted using submit button.
button

6.2 Field- evaluation using Android Application

After filling up data in web-form,
form, the syn
syncc button in the Main menu has to be pressed in the
presence of internet connection so, o, that the android application receives the work
work-codes
along with the basic data.

On selecting Form6–Evaluation
Evaluation of Nursery from the android app Home page, the work-
work
codes that
hat are generated in web
web-forms will appear. Select the work-code
code that is to be
evaluated.

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Then the forms regarding facilities, General observations, Stock of bagged seedlings,
Seedbeds if present etc. have to be filled in the field, along with GPS readings and
photographs wherever required.

After completing evaluation, it has to be approved. Data

D entered in the form can be edited
until approved.. After approving, editing is not possible, and approving a form requires filling
of all the fields in that form.

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7. Line transect method and Laying sample plots

7.1 Line transect method (For Evaluation of Advance work)

As per the sampling intensity, number of sample plots of 0.1 ha will be determined.
To locate these sampling units randomly and evenly in the plantation area either the grid
method or the line transect method may be adopted. If the plantations sketches are geo
referenced with proper latitude/longitude co-ordinates marked on them, grid method may
be followed. The centre of sampling units with their latitude/longitude may be located on
the ground by using G.P.S.

Since the plantation sketches are not geo-referenced the line transect method may
be used to lay sample plots. As this method is also based on the principle of systematic
random sampling so that bias is avoided. Here the principal transact line is drawn on the
cadastral sketch from the North-West direction passing through centre of plantation
(approximately). After determining the N.W. point on plantation boundary transect at 1350,
bearing is drawn passing through the centre of sketch crossing up to the other end. Parallel
to the principal transect few more transects on either side of it may be drawn at suitable
regular spacing.

7.2 Laying Sample plots (For Evaluation of Advance work and Plantation)

Sample plots may be located on these transects at suitable regular spacing as per the
requirement of sampling intensity of the evaluation. Care should be taken to ensure that
the sampling units are not located on the boundary, but inside the plantation on the
transect. Distance between the sampling units on the transect and number of transects will
depend on the number of sampling units to be marked.

To mark the sample plot of 0.1 ha on the transect from the sample plot centre, semi
diagonals of 22.36 meters will be marked along the transect on either side of the plot
centre. Perpendicular to this two other semi diagonals may be marked. By joining the end
points of these diagonals, boundaries of sample plots may be drawn which will have each
side 31.62 m.

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NW N

2B
2A

S SE

Example:

Scale used in village map 8”=1 mile i.e. 1 cm is approximately equal to 4 chains.

As shown above starting from the point on the boundary in N.W direction at the interval of
1cm/2cm/3cms (as the case may be) sample plots may be located. If more sampling units
are required subsidiary transects 2A & 2B parallel to the principal transect at the
perpendicular distance of 1cm/2cm/3cm (as the case may be) may be drawn and on them
further sampling units at the same distance may be marked. If required this may further be
continued, following similar/design.

Contact

Evaluation Wing

Phone no: 080-23467613

Email ID: ccfeva@gmail.com

ICT Wing:

Phone no: 080-23346551

Email Id: rfo6ictc@aranya.gov.in

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