CHAPTER 1

1.1 PROJECT BACKGROUND

Llano High School was built since 1986, It is called Llano High School

Deparo Annex. Llano High School is one of the school that is located in

Caloocan area. They make a system that can freely use the Wi-Fi for almost

30 minutes, which can help the students to learn individually using the

existing technology.

The system that the Researches choose is library Management System that

can help the administrator and the librarian to manage their library easily.

They can easily monitor the books, and it’s already categorized.

The subsystem of Library Management System are; Login form for the

security of the system. Admission, student will have a registration form that

needed to fill up and to be able to borrow a book. Identification, information

of students. List of books, a listed books that is already categorized, books

that did not returned by the set of time. Borrowing and Receiving books, this

part the admin will notify when the student borrowed a book/s and when

they have to return it. And last, Printing/output, it contains of books that did

not returned on the day that the students have to.

1.1.1 Problem Opportunity/Description

1.1.1.1 MANUAL PROCESS

pg. 1
One of the main problem of the admin was the manual process

because it can be decelerated the process of managing the books

and maintaining it.

1.1.1.2 UNMONITORED BOOKS

One of the problem of the admin/s was the unmonitored books

because the arrangement of the books are ruined because of that

books are not monitored properly.

1.1.1.3 NOTIFICATION PROBLEM

One of the problem of the admin was that they are not

notified if the book has been not returned by the set of time. Because

of that, the books will be one of the lost books that the school need to

replace. Another scenario that might happen if the admin/s does not

notified is that they would not know who is the student that did not

returned his/her borrowed book/s.

1.1.1.4 UNCATEGORIZED BOOKS

One of the problems of the admin was that the books are not

categorized and it will be difficult to find when they borrow a book and

to return the book.

1.1.1.5 UNMANAGE BOOKS

One of the problem of the admin was that unmanaged books

because it combines the problem of manual process, unmonitored

books, notification problem and uncategorized books.

pg. 2
1.1.2 Benefits

 To Llano High school = The Library System of Llano High

school will be easily to handle because of the Researchers

proposed system.

 To the Researchers = The Researchers now know how to create

and solve some problems and it developed their knowledge and

skills on creating a system.

 To the future researchers = The Researchers they can now

easily to create a system that is related to this system and they

can conclude some idea because of this research project.

 To the Bestlink College of the Philippines = the school will be

recognized because of this research project to the other school/s.

1.1.3 Goals

1.1.3.1 TO CREATE AN AUTOMATED LIBRARY SYSTEM

The researchers will create an automated system for the quick

process of borrowing and receiving books.

1.1.3.2 TO DEVELOP AN MONITORING FEATURES

The system will have a monitoring features to properly monitor the

books that have been borrowed and returned.

1.1.3.3 TO DEVELOP AN NOTIFICATION FEATURES

The system will have a notification features to notify the admins what

books that have not been returned by the set on time.

1.1.3.4 TO DEVELOP AN LIST OF CATEGORY BOOKS

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 The system will have a list of categories books for the admin that

can be easily understand, and it will have a separated list for the

books that have not been returned by the set of time.

1.1.3.5 TO CREATE A MONITORING FEATURES, NOTIFICATION

FEATURES, AND LIST OF CATEGORY BOOKS.

The system have monitoring features, notification features, and list of

category books enable to manage the books properly.

1.2 PROJECT SCOPE

1.2.1 Objectives

One of the main problems of the researchers is manual process, the

Researchers had a solution for this problem and that is to create an

Automated System for the quick process of borrowing books. As for

unmonitored books, notification problem, uncategorized books, and

unmanaged books, the system will have different kind of features to solve

this problems.

1.2.2 Deliverables

Project Deliverable Work Products/Description

Log-in form For the security of the system

Admission The student will have a registration

process to be able to borrow books

pg. 4
 identification Information of students.

List of books To know what books are in the library

and it’s already categorized.

Borrowing and receiving books To notify when the books did not

return to the admins and also to

know when the students borrowed

books and when they have to return

it.

Printing/Output The last part procedure of

Subsystem. It contains of books that

did not returned on the day the

student/s have to.

1.2.3 Out Of Scope

 Library card

 Barcode

 Create an online library system

1.3 PROJECT PLAN

1.3.1 Approach and Methodology

pg. 5
  Planning = The Researchers planned about how the system

will go on.

 Analysis= after the Researchers planned about how the

system will flow, Researchers analysed the system, what are

the wrong/hole in the system

 Design= The Researchers used their creative skills on

designing the system

 Implementation = The Researchers tries to execute the

program that have been made.

 Maintenance= The Researchers checked if there is any

possible problem.

1.3.2 Project Timeline

Task no. Task Name Start Finish Duration

1 Seeking of Client July 2, July 4, 2019 2 day

2019

pg. 6
 2 Creating of July 4, July 4, 2019 1 day

Introduction 2019

3 Asking for Division July 5, July 5, 2019 1 day

letter 2019

4 Creating Project July 10, July 10, 1 day

Background and 2019 2019

Project Scope

5 Seeking of another July 11, July 11, 1 day

Client 2019 2019

6 Creating Project July 11, July 11, 1 day

plan and technical 2019 2019

features

1.3.3 Issues and Policy Implications

 Copyright Infringement

 Plagiarism

 Data Policy Act

1.3.4 Risk Management Plan

pg. 7
 Risk Factor Probability Impact Risk

(H-M-L) (H-M-L) Management

Action

Lack of equipment M H Buy or Borrow an

material Equipment

Lack of budget M H Save Money

Having not H H Hear each other

unity/cooperation sides

Corrupted Flash H H Must have a

Drive backup file

Noisy L M Move to the quiet

environment place

1.3.5 Service Transition

 Letter of approval= Researchers asked for the letter of approval

to their professor and passed it to the client, for the conformation

of the transaction.

1.4 TECHNICAL FEATURES

Application/Product Description/Specification

Netbeans 2GB(32-bit), 4 bit(64 bit)

1.5 GB of free disk space

Intel core i5 or equivalent.

pg. 8
MySQL 64 bit processor

1.4 GHz clock speed

512 MB system memory

MS word 32 bit Edition

MS Excel 64-bit Edition

MS PowerPoint 64-bit Edition

Laptop 8GB RAM

Cell phone 15.82 cm

Flash Drive 8GB

1.5 PROJECT ORGANIZATION AND STAFFING

Names and

Role Contact Responsibilities Picture

Information

pg. 9
Project But-oy, Maejorie Project managers

Manager A. keep knowledge

and information
Contact no.
flowing
09291009916
seamlessly.

Document Arroyo,Jenalyn Responsible for

Specialist maintenance of
Contact no.
company
09416439846
documents. They

are responsible

for storage,

cataloguing and

retrieval of

documents.

pg. 10
Document Batulan, Responsible for

Madeline A. maintenance of
Specialist
company
Contact no.
documents. They
09984050640
are responsible

for storage,

cataloguing and

retrieval of

documents.

System Yusoph, Nasma System Analyst

Analyst K. carry the

responsibilities of
Contact no.
researching
09074820285
problems, finding

solutions,

recommending

courses of

actions and

coordinating with

stakeholders in

order to meet

specified

pg. 11
 requirements.

Business Villaranda, Business Analyst

Analyst Charlyn B. is the task of

understanding
Contact no.
business change
09123456789
needs, assessing

the business

impact of those

changes,

capturing,

analysing and

documenting

requirements.

1.6 PROJECT BUDGET

Budget Item Description Budgeted Cost

Laptop Is a portable personal ₱10,000

computer powered by a

battery his one of the

pg. 12
 most important

technologies that cause

to create a system

Internet It can use to search ₱2,999

some information that

need on your research.

Print/book bind It can use to have a hard ₱1,200

copy and organized tiles.

Flash Drive It can use to have a copy ₱500

and organized tiles

Total Costs ₱14,699

pg. 13