POLICE PERSONNEL AND RECORDS MANAGEMENT

1. An area of management concerned with human relations in the police organization:

A. Police Administration C. Human Resource Development
B. Police Personnel Management D. Financial Management

2. It is derived from the exercise of political power for the purpose of accomplishing a particular
goal.
A. Budget C. Authority
B. Responsibility D. Resources

3. Which of the following element limits the exercise of authority?

A. Procedures C. Responsibility
B. Directive D. Management

4. It is the task of all heads of units even if this is not their primary duty, function or responsibility.
A. Efficient management of employee C. Proper utilization of funds
B. Even distribution of resources D. total media coverage for publicity

5. It is primarily considered as a line management responsibility.

A. Human Resource Management C. Effective media publicity
B. Total eradication of criminalities D. Police public relation

6. It refers to the direction and control of law enforcement personnel in the performance of their
duties and functions.
A. Management C. Personnel supervision
B. Grievance procedures D. Police administration

7. A good manager should be able to work out a satisfactory solution whenever unexpected
situation may arise. This quality best refer to:
A. Courage C. Dedication
B. Commitment D. Resourcefulness

8. It is considered as the first element of scientific management :

A. Seek the facts C. Analyze the problem
B. Plan carefully D. Definition of purpose

9. This quality of a good manager will enable him to win the confidence of the management and in
securing cooperation from subordinates:
A. Tact and good judgment C. Leadership
B. Thorough knowledge of the job D. Perseverance

10. Supervisor’s function which refers to the scheduling of work, developing of methods and setting
of goals.
A. Planning C. Handling of employees
B. Control cost D. Training of employees

11. This function involved the identification and elimination of hazards in order to have a safe
working environment.
A. Planning C. Maintenance of safety
B. Production D. Cost effectiveness

12. One important function for supervisor is to prevent idle time and maintenance of the
quality and quantity of work.
 A. Cost control C. Planning
B. Productivity D. Handling of men

13. Developing in each employee a feeling of belongingness to the organization is the responsibility
of the:
A. Management C. Subordinate
B. Supervisor D. Concerned personnel

14. All of the following elements of scientific management is true, except one:
A. Device the one best method
B. Teach the person best fitted to the best method
C. Demand cooperation if it cannot be won
D. Seek the facts; retain the desirable elements

15. When we say that a Chief of Police is directly responsible for any act or omission of his
subordinates in relation to the performance of their official duties, it is referred to as:
A. Chain of Command C. Command responsibility
B. Delegation of responsibility D. Responsible parenthood

16. Recruitment of new members for the PNP is the responsibility of :

A. PNP Directorate for Human Resource and Doctrine Development
B. PNP Directorate for Personnel and Records Management
C. City and Municipal Mayors
D. PNP Directorate for Plans

17. The uprightness in character, soundness of moral principles, honesty and freedom from moral
delinquencies is referred to as
A. Integrity C. Discretion
B. Loyalty D. Moral

18. Which of the following words has the same meaning as the word credibility?
A. Ability C. Reliability
B. Capacity D. Vulnerability

19. It is constitutionally and legally mandated to administer and control the PNP:
A. DILG C. NAPOLCOM
B. Local Executives D. DOJ

20. It is concern in placing the right people on the right job and in maintaining a satisfied work force.
A. Community C. Rank in file
B. Management D. Subordinates

21. These include both expendable and non-expendable commodities excluding real property and
assests:
A. Personal property C. Expendable supplies
B. Supplies and materials D. Non-expendable supplies

22. It is derived from repeated practices and customs, duties and responsibilities vested upon a
certain organization and rules of conduct for common observance and benefit.
A. Delegation C. Law
B. Responsibility D. Authority
23. It refers to supplies and materials that are perishable and consumable in nature:
A. Suplplies C. Expendable supplies
B. Personal property D. Non-expendable supplies

24. A style of leadership in which the leader assumes minimum control but provides materials,
instructions and information to his subordinates.
A. Charismatic leadership C. Democratic leadership
B. Free-rein leadership D. Autocratic leadership

25. Any documentation, recorded on a departmental form, or other approved medium and
maintained as permanent records is called:
A. message C. document
B. report D. evidence

26. It is the first phase of Records Management which deals with the composition, and production
of records:
A. Records Maintenance C. Records Disposition
B. Records Creation D. Storage of Records

27. A classification of filing sequence that provides the means of locating them easily after they
have been placed in storage arranged according to numbers that represent the subject
classification:
A. Alphabetic classification C. Numeric Classification
B. Cross referencing D. Index Classification

28. Records maintenance involves:

A. Identifying, classifying, filing
B. Classifying, sorting, assembling
C. Classifying, counting, assembling
D. indexing, counting, disposing

29. The record agency of the PNP which is charged with the full responsibility of staff supervision,
coordination and direction of the records:
A. Office of the Adjutant General
B. Office of the Chief Historical Services
C. Current Record Section
D. Record Center of Major Branch of Service

30. It is the area of records creation that deals with the improvement of correspondence:
A. Reproduction operation C. Mail Management
B. Records Management D. Correspondence Management

31. In the disposition of records, Record Evaluation is a must that includes the following except:
A. Evaluation of files C. Identification of permanent records
B. Evaluation of standards D. Evaluation of exhibits

32. The concept of records management which gives emphasis or records keeping and considers
filing activities as its major function.
A. Records Retention Concept
B. Paperwork Management Concept
C. Filing Retention Concept
D. Control of Records-Making Activities Concept
33. The person responsible in the maintenance and retention of records:
A. Records Personnel C. Processor or User
B. Originator D. Office worker

34. It refers to an orderly maintenance of those records necessary to protect the interest of the
organization that includes record inventory, evaluation and appraisal by the records
management committee.
A. Records Creation C. Records Creation
B. Records Maintenance D. Files Management

35. It refers to the obligation imposed by regulation and law to the property custodian to keep and
maintain informed records of supplies and equipment entrusted to him.
A. Property responsibility
B. Personal responsibility
C. Property accountability
D. Responsibility

36. As supervisor you may attain good professional relationship with your subordinates by:
A. being mildly friendly to them
B. being lenient at all times
C. being formal all the times
D. helping them in time of needs

37. A subordinate who frequently asks his superior officer regarding problems in making decisions
indicates:
A. Poor decision making skills
B. Lack of proper deligation of authority
C. He has not fully assumed the authority entrusted to him
D. He looks upon his superior officer like a father asking for advice

38. It refers to the policy making body of any organization.

A. Administration C. Executive officer
B. Executive board D. Top Management

39. It refers to the systematic assignment of duties and responsibilities to members within an
organization.
A. Police management C. Police organization
B. Police supervision D. Police personnel management

40. One of the fundamental principles of leadership is “to know your men”, as a newly appointed
section chief, you should:
A. Talk with all your men personally
B. Study the personnel records of your new section
C. Organize an informal get together to be acquainted with them
D. Call a conference and compel full attendance of your subordinates

41. Refers to the appointment for the initial entry of PNP member to the PNP service who meets all
the requirements of the position.
A. Appointment Order C. Temporary Appointment
B. Original Appointment D. Permanent Appointment

42. Any PNP member with any impairment of the body and is indefinitely incapable of substantially
performing the mandated duties and functions of his position may avail of:
A. Optional retirement C. Total Permanent Disability
B. Compulsory Retirement D. Attrition System
43. When can a PNP member no longer be subjected to attrition by relief proceeding?
A. The relief is for a just cause
B. Has not been given any assignment within two years and there are available positions
commensurate to his rank
C. PNP member concerned has been assigned to a position commensurate to his rank
prior to the issuance of this circular regardless of the length of the intervening period
D. The non assignment for a continuous period of two years is due to valid reasons/or
reasons attributable to his refusal to accept any position commensurate to his rank

44. A PNP member has been relieved and assigned to a position lower than what is established for
his rank despite the existence of a vacancy within eighteen months after his reassignment shall
be retire or separated under:
A. Optional Retirement C. Attrition by non-promotion
B. Attrition by relief D. Attrition by demotion in position

45. Refers to the inability of a PNP member to perform his/her duties and responsibilities due to
physical defects as a result of disease or injury as may be determined by the PNP Medical
Screening Committee.
A. Poor Performance C. Physical Fitness Test
B. Physical Incapacity D. Mental Incapacity

46. Refers to the termination of employment and official relations of a PNP member who rendered
at least twenty (20) years of active service in the government with payment of corresponding
benefits.
A. Demotion C. Retirement
B. Attrition D. Separation

47. Police Commissioned Officers with the rank of Police Inspector to Police Superintendent are
classified as:
A. First Level PCO ranks C. Third Level PCO Ranks
B. Second Level PCO ranks D. Fourth Level PCO Ranks

48. It refers to the maximum cumulative period for a PNP member to hold a particular position
level.
A. Length of service C. Maximum Tenure in Position
B. Time in Grade D. All of these

49. With this type of leadership, the staff members are encourage to participatte in decision making,
setting goals and methods.
A. Democratic leadership C. Autocratic leadership
B. Free-rein leadership D. Charismatic leadership

50. It is a basis for separation from the PNP service that has been found inefficient for the last two
(2) successive annual rating periods.
A. Non-promotion C. Physical Incapacity
B. Poor Performance D. Attrition

51. Separation and Retirement in the PNP service differs either in:
A. Number of years in service C. all of these
B. Payment of corresponding benefits D. B only
52. Any PNP member who has not been promoted for a continuous period of ten (10) years shall be
retired or separated under the system of:
A. Attrition by demotion in position C. Dismissal from the Service
B. Attrition by non-promotion D. Attrition by relief

53. Any PNP member with at least five (5) years of accumulated active service shall be separated
based on any of the following factors, except:
A. Inefficiency based on poor performance for three cumulative annual ratings
B. Failure to pass PNP Physical Fitness Test for two (2) consecutive periodic tests
C. Non-compliance with the minimum qualification standards for the permanency of
original appointment
D. None of these

54. A performance indicator which reflects the degree of excellence of work measured in terms of
accuracy and acceptability.
A. Knowledge of work C. Work judgment
B. Quality of work D. Adaptability

55. An indicator of the degree of willingness a police officer exhibits when given responsibility and
the manner in which such is carried out.
A. Meeting the deadlines C. Acceptance of Responsibility
B. Initiative and Resourcefulness D. Volume of acceptable work

56. A performance indicator for supervisors that refers to the practical exercise of authority and
responsibility while exhibiting firmness and fairness in judgment affecting subordinates and such
is always in accord with the best interest of the organization.
A. Leadership C. Decisional ability
B. Supervisory control D. Evaluating subordinates

57. The following PNP uniformed personnel appointed via lateral entry are qualified for line and
technical positions.
A. Criminologist C. All of these
B. Doctor of Medicine D. Both A and C
C. Member of the Bar

58. PO3 Santos and Mr. Lopez a civilian were among the top ten in the latest Criminology Licensure
exam. SPO1 Cruz also a Licensed Engineer applied for lateral entry. They all satisfied the general
qualifications under Section II of NAPOLCOM Memo Cir 2008-006. Who shall be given first
preference if there is only one remaining quota for the position?
A. PO3 Santos C. SPO1 Cruz
B. Mr. Lopez D. None of them

59. Police Regional Office XI is given a quota of 500 for new recruit as PO1. Two thousand qualified
applicants applied for the position including 150 females. How many female applicants will be
admitted?
A. 10 % C. 20 E. 5 %
B. 15 D. 50

60. Any PNP member with any impairment of the body and is indefinitely incapable of substantially
performing the mandated duties and functions of his position may avail of:
A. Optional retirement C. Total Permanent Disability
B. Compulsory Retirement D. Attrition System