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• Identify risks using tools, ensuring all reasonable steps have been taken
to identify all risks
To identify risks using tools means to produce a list of the potential sources of risk and the
consequences of these.Identifying risks using tools helps us to predict the various outcomes of the
situation to work through in each case scenario. This will prepare us for the different courses of
action that may be needed and will help us to always be one step ahead.
There are many ways that this can be done, and it depends upon the resources available as to
which method will work better. Some of them are:
Brainstorming potential risks in a team/staff meeting, trusted contacts, such as
stakeholders so that a broader understanding can be made;
Systematic analysis of the situation to expose any risks. This could involve compiling data
on all aspects and the use of flow charts/tables to show the information at hand.
From gathering all viable information and ensuring all steps have been taken in the process, we
can look at potential situations or projections that may arise. This will give us a better under-
standing of the risk involved. It may also be useful to research any relevant data with other
assured sources, such as insurance claims or performance figures of those involved.
2. When analysing and evaluating the risks, why should you do the following:
• Analyse and document risks in consultation with relevant stakeholders
Stakeholders refer to any individual, group or organisation that has an interest in an organisation’s
business. This interest stems from the fact that decisions made within that business will have an
impact directly upon them. The level of impact will depend upon the association with that
business.
Managers should consult with the appropriate stakeholders on their analysis as they can add
perspective and alternative views on what the risks may be.Consultation with stakeholders allows
us to inform them of any potential major changes with your business and enables us to record
their thoughts and feedback. This also provides evidence of other viewpoints which should be
documented clearly and thoroughly.
B & C) potential risks were discussed amongst the office staff in order to come up with possible
ways to avoid any sort of consequences.In developing a risk management strategy for these two
potential risks, our manager consulted former vendors and insurance companies. We reviewed
our records for the preceding 12 months to see if there were any letters of complaint regarding
inspections, any OH&S incidents, and incidents of personal injury.
We also had group meetings concerning any software problems that may have occurred in the
past and analysed and discussed possible ways to avoid this from happening. We used Risk
Register as a risk management tool. Here is an example:
D) Risk Register
Adequacy
Consequence Likelihood Level of Risk
Risk Consequences of Existing
Rating Rating Risk Priority
Controls
-Data loss-
Lost data
would need to
Softwaremalfunction be restored
Priority
from memory Inadequate Catastrophic Unlikely Extreme
one
or other
records, which
might not be
accurate
Incidents
during
-Physical Priority
Adequate Catastrophic Rare High
injuries one
inspections
E)No because I only report this to my manager because it`s our department and when considering
our risk management system, our manager, who is responsible for keeping our workplace and the
buildings we manage safe, made sure we complied with all the legislation concerning the Real
Estate sector as well as other policies such as any relevant state/territory legislation and
Occupational Health and Safety (OHS) policies, procedures and programs. Obviously, we help him
where we can. For instance, all staff members are aware of emergency procedures and may tell
when and how to complete incident reports.
F)