Вы находитесь на странице: 1из 9

Durham College Policy and

Procedure

TYPE: Academic
TITLE: Academic Grading
NO.: ACAD-112
RESPONSIBILITY: Vice-President, Academic
APPROVED BY: Durham College Leadership Team
EFFECTIVE DATE: June 2017
REVISED DATE(S):
REVIEW DATE: June 2020

1. Introduction

Academic grades represent the level of student’s mastery of course outcomes and will
serve as formative feedback on student progress. In order to assure the quality of our
programs and graduates, the clear articulation and impartial implementation of a
grading system is essential.

2. Purpose

This policy and procedure defines the standards for assigning mid-term and final
grades to recognize student achievement in a course and program.

3. Definitions

Refer to Durham College’s Standard Definitions.

4. Policy statements

4.1. The assigning of College-defined grades formalizes a student's status within a


course and/or program and provides a basis for decisions including, but not
limited to, recognition of excellence, promotion, academic probation and
withdrawal.

4.2. The official record of a student’s final grades and academic progress is their
Durham College academic record.

4.3. Students have the right to be advised of course evaluation expectations and
criteria at the outset of the course.

4.4. Students have the right to objective grading.

4.5. Students have the right to review any test/assignment/evaluation after it has
been graded by faculty, except when the test/assignment/evaluation is
unavailable due to the use of a proprietary evaluation tool.

Page 1 of 9
4.7. Mid-term grades for post-secondary courses (with the exception of OntarioLearn)
will be made available to students as a measure of their academic progress in a
course.

4.8. The final grades of students are not official until recorded in the Student
Information System (Banner) and released via the student portal (MyCampus) or
issued in hard copy by the office of Strategic Enrolment Services (SES). Student
grades are confidential, and will not be publicly posted or released without the
written permission of the student. In keeping with privacy legislation, student
grades will not be provided via telephone or email.

4.9. A pass in each course is fifty percent (50 per cent). However, some courses
and/or programs may require students to achieve more than a 50 per cent pass
in order to be successful in the course and proceed in their program. For those
courses and/or programs, the course outline(s) and/or program guide will specify
passing grade and progression requirements. 


4.10. If a course is repeated to replace a failed or lower final grade, the higher grade
will always be used to calculate the SGPA and PGPA and to determine
academic standing. All final grades will appear on the academic record.

4.11. Where a failed course is prerequisite to a course in the next level, the Executive
Dean/Dean or designate may authorize the student to register concurrently in the
failed course and in the course in the next level for which the course is the
prerequisite. 


4.12. A failed prerequisite course will not be granted a passing final grade on the basis
of the successful completion of the advanced level course linked to that
prerequisite.

4.13. Any change in final grades must be officially documented and must be submitted
by the end of the next sequential academic semester.

4.14. Under exceptional circumstances, students have the right to apply for aegrotat
standing (see 4.18.3).

4.15. Numerical grade values will be used to calculate SGPA and PGPA. In courses
where a satisfactory/unsatisfactory or a pass/fail evaluation system is used,
satisfactory or pass represents successful completion of course requirements.

4.16. A passing final grade in a Durham College course will override a transfer credit
previously awarded and will be used in the calculation of a SGPA and PGPA.

4.17. A College-wide grading system will be applied in all courses (see 4.18).

4.18. All sections of a given course are to use the same grade designation (see 4.18).

Page 2 of 9
4.19. The Durham College grading system is defined as follows:

4.19.1. Grade Designations with Numeric Value – Post-Secondary Programs:

Numeric Grade Letter Grade


Range Equivalent Points
100 – 90 A+ 5.0
89 – 85 A 4.5
84 – 80 A- 4.0
79 – 75 B+ 3.5
74 – 70 B 3.0
69 – 65 B- 2.5
64 – 60 C 2.0
59 – 55 D+ 1.5
50 – 54 D 1.0
Below 50 F 0.0

4.19.2. Grade Designations with Numeric Value – Apprenticeship Programs

Numeric Grade Letter Grade


Range Equivalent Points
100 – 90 A+ 5.0
89 – 85 A 4.5
84 – 80 A- 4.0
79 – 75 B+ 3.5
74 – 70 B 3.0
69 – 65 C+ 2.5
64 – 60 C 2.0
Below 60 F 0.0

4.19.3. Grade Designations Without a Numeric Value

The following grades do not carry a grade point value and are not
used in the calculation of a student’s SGPA and PGPA:
AEG Aegrotat
Applies to those students whose performance over a significant
proportion of the course (minimum of 70 per cent) has been more
than satisfactory but where, because of exceptional circumstances
the student is unable to complete the course. Under these
circumstances, the student receives credit for taking the course.
The process for applying for aegrotat consideration is outlined in the
Aegrotat policy and procedure (ACAD-110).

Page 3 of 9
AU Audit
Students seeking to audit a course must declare their intent at the
time of registration. Students who audit a course are not eligible to
have course work evaluated or graded, and are assigned an AU
designation at the completion of the course. Audit courses cannot
revert to credit courses at any time.
The process for registering as an audit student is outlined in the
Registration and Records policy and procedure (ADMIN-207).
TC Transfer Credit
Transfer credit may be given in recognition of the successful
completion of an equivalent course taken at another recognized post-
secondary institution. Transfer credits are not used in the calculation
of a student’s SGPA and PGPA.
Equivalent courses completed at Durham College (for example, as
part of another program previously completed) are considered
“internal credits” and will be accepted toward post-secondary
credentials where appropriate. Courses for which internal credit has
been granted will show the numeric grade received and will be
included in the calculation of the SGPA and PGPA.
EX Exemption
Indicates a passing grade achieved in a post-admission test and the
student will be exempt from taking a Communications course within
their program of study.
INC Incomplete
Used when students have not completed the requirements of a
course because of exceptional circumstances and have been granted
an extension of up to 60 calendar days after the end of term to
complete the course.
NGA No Grade Assigned
Designated when a faculty member has not assigned a final grade by
the published submission deadlines as outlined in the academic
calendar in a course of a standard semester duration.
PASS Pass
Represents the successful completion of skill based requirements, as
detailed in the course outline.
FAIL Fail
Represents the unsuccessful completion of skill based requirements,
as detailed in the course outline.

Page 4 of 9
SAT Satisfactory
Represents the successful completion of skill based requirements, as
detailed in the course outline.
UNSAT Unsatisfactory
Represents the unsuccessful completion of skill based requirements,
as detailed in the appropriate course outline.
W Withdrawn
Assigned to a student who formally withdraws from a course after the
10th day of classes, but before 75 per cent of the course hours have
been completed.

5. Procedure

5.1. Mid-Term Grades for Post-Secondary Courses

5.1.1. Faculty will export mid-term semester grades (where available) from the
DC Connect portal to the Student Information System (Banner) as per
published deadlines (as outlined in the academic calendar).

5.1.2. Once the mid-term grades have been exported to Banner, they are
available for viewing on the MyCampus portal.

5.2. Final Grades

5.2.1. Faculty will export final grades each academic semester through the DC
Connect portal as per published deadlines (as outlined in the academic
calendar).

5.2.2. Once the final grades have been exported to Banner, Strategic
Enrolment Services (SES) will:

• move final grades to the student’s academic history;


• calculate the SGPA for all students in the academic semester;
• determine the academic progression status for all students in the
academic semester;
• de-register students who must be dropped from a course (or
courses) in their next semester because they have failed the
prerequisite for that course (or courses); and
• notify all students who have failed one or more courses via DC
email.

5.2.3. Once all of the above processes have been validated, the final grades
will be released to students for viewing on the MyCampus portal.

Page 5 of 9
5.3. No Grade Assigned (NGA)

5.3.1. Any grades that remain unassigned by the published submission


deadlines (as outlined in the academic calendar) will be designated as
NGA.

5.3.2. SES will generate a report of all NGA grades and will distribute this
information to the administrative coordinator (or designate) in each
academic school for review and follow-up with faculty.

5.3.3. Grade change forms will be submitted to SES by the academic schools
for each outstanding NGA grade. Grades for any course that are
submitted beyond the published submission deadlines may be submitted
to SES using a class list.

5.3.4. SES will update the grade change to Banner and will notify the student
via DC mail.

5.3.5. If a grade change form is not submitted with 24 hours of grades being
updated to Banner, SES will:

• update the NGA grade to a value of zero, UNSAT or FAIL (as


appropriate to grading scheme of the course);
• de-register students who must be dropped from a course (or courses)
in their next semester because they have failed the prerequisite for
that course (or courses); and
• notify the student via DC mail.

5.4. Incomplete Grades (INC)

5.4.1. When a faculty member wishes to submit a grade of INC, they will
complete a Record of Incomplete Grade form and submit this to their
academic school for consideration.

5.4.2. The executive dean or associate dean will review and make a decision
on approval of the INC grade.

5.4.3. The faculty member will be advised of the decision and if approved, will
assign the INC grade. If not approved, the final grade will be assigned as
calculated.

5.4.4. The academic school or faculty will advise the student of the decision
and will confirm the Conditions for Completion and Deadline Date for
Completion.

Page 6 of 9
5.4.5. Sixty [60] days after the end of the academic semester, SES will
generate a report of all INC grades and will distribute this information to
the executive dean/dean and the administrative coordinator in each
academic school for review and follow-up with faculty.

5.4.6. Grade change forms will be submitted to SES by the academic schools
for each outstanding INC grade.

5.4.7. SES will update the grade change to Banner and will notify the student
via DC mail.

5.4.8. After 5 business days after generating the report of all INC grades, SES
will:
• update all remaining INC grades to the grade achieved at the end of
the academic semester;
• de-register students who must be dropped from a course (or courses)
in their next academic semester because they have failed the
prerequisite for that course (or courses); and
• notify the student via DC mail.

5.5. All Other Grade Changes

5.5.1. When a faculty member wishes to change a grade, they will complete a
Grade Change form and submit the form to their school office for
consideration.

5.5.2. The executive dean/dean or associate dean will review and make a
decision on the approval of the grade change.

5.5.3. The approved grade change form will be submitted to SES by the
academic school.

5.5.4. SES will update the grade change to Banner and will notify the student
via DC mail.

5.6. College honour roll

5.6.1. At the end of each academic semester, each academic school will run a
report to determine all of the students eligible for the college honour roll.
All full-time students with a SGPA of 4.0 or greater will qualify.

5.6.2. Any student who has failed one or more courses, or has one or more INC
or NGA grade designation will not receive honour roll recognition until
such time as the course(s) are completed, and if the re-calculated SGPA
meets the 4.0 minimum standard.

Page 7 of 9
5.6.3. Each academic school will produce personalized college honour roll
letters as well as a list of all honour roll certificates. The letters are
signed by the appropriate executive dean/dean and made available to
the students.

5.6.4. If desired, each academic school has the option of posting a list of all
college honour roll recipients in the academic school office and/or on
MyCampus under the school tab. Due to publication deadlines, only
those students who complete all college honour roll requirements as
detailed above will be noted on the printed list.

6. Roles and responsibilities

6.1. It is the responsibility of the Vice-President, Academic, in collaboration with the


executive director/registrar to ensure this procedure is fully implemented.

6.2. It is the responsibility of the student to initiate applications for withdrawal, credit
transfer, aegrotat, or exemption and to do so within the specified timeframes (as
published in the academic calendar).

6.3. It is the responsibility of faculty to ensure that mid-term and final grades are
submitted according to the framework of this procedure.

6.4. It is the responsibility of the academic schools to ensure that the timelines for the
submission of mid-term and final grades adhere to the framework of this
procedure.

6.5. It is the responsibility of SES to maintain the official student academic record,
ensure grade point average calculations are accurate, and to post final grades to
Banner according to published deadlines.

6.6. It is the responsibility of the academic schools to identify the recipients of the
college honour roll.

7. Accessibility for Ontarians with Disabilities Act considerations

Accessibility for Ontarians with Disabilities Act (AODA) standards have been
considered in the development of this policy and procedure and it adheres to the
principles outlined in the College’s commitment to accessibility as demonstrated by the
Accessibility Plan (ADMIN-203).

8. Non-compliance implications

Non-compliance puts the college at risk of grade appeals.

Page 8 of 9
9. Communications plan

• A message will be posted on ICE alerting employees when new or revised policies
and procedures are added to ICE.
• A message will be posted on MyCampus alerting students when new or revised
policies and procedures are added.

10. Related forms, legislation or external resources

• Ministry of Training, Colleges and Universities - Minister’s Binding Policy Directive


on Framework for Programs of Instruction

Page 9 of 9

Вам также может понравиться