Saudi Diyar Consultants: Construction Supervision Department Procedures Manual

2014
Saudi Diyar
Consultants
Construction Supervision Department
Procedures Manual

Division 07– Safety

PROCEDURE
for
SAFETY CONTROL
Document No. CS-07-29 Revision 0
Contents: 1. Purpose
2. Scope
3. Abbreviations & Definitions
4. Responsibilities
5. Flow Chart
6. Work Method
7. Verifying Method & Record Documents
8. References
9. Appendices
10. Document Status
Issued by Issue Date Document No.
Construction Supervision Feb 12 CS-07-29 Revision 0

Department
Subject
PROCEDURE FOR SAFETY CONTROL
1 PURPOSE
1.1 To identify the various processes that are carried out on the sites in order to
control safety.
2 SCOPE
2.1 This procedure applies to all the temporary and permanent facilities under
construction within the site boundary.
2.2 The procedure applies to all disciplines during the duration of the site works,
as specified in the Contract between the Client and the Contractor.
3 ABBREVIATIONS & DEFINITIONS
3.1 SDC Saudi Diyar Consultants

3.2 HSD Head of Supervision Department
3.3 RE Resident Engineer
3.4 SVN Safety Violation Notice (SVN)
3.5 SCAR Safety Corrective Action Request
4 RESPONSIBILITIES
4.1 The RE is responsible for ensuring that the various controls are implemented
and recorded.
4.2 The Contractor has overall responsibility for the safety on the site through the
Safety Manager.
4.3 The SDC Safety Engineer is responsible for carrying out checks in
conjunction with the Contractor’s safety team that the various controls are
being implemented and recorded.
4.4 The site secretary is responsible for maintaining the file of safety related
documentation.
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5 FLOW CHART FOR SAFETY CONTROLS
None applicable
6 WORK METHOD
6.1 Safety control on site and in associated workshops is carried out using a
variety of techniques that are described below.
6.2 Health and Safety Plan
 The health and safety plan from the Contractor sets out how the safety will
be controlled, monitored and recorded on the site.
6.3 Safe Work Practices

 Safe working practices are written methods outlining how to perform a
task with minimum risk to people, equipment, materials, environment and
processes.
 Safe working practices are developed as a result of risk assessment and
closely reflect the activities most common on the site.
 All safe working practices are kept in a location central to where the work
being performed and readily available to the workforce.
 Management and supervisors develop the safe work practices and provide
adequate training.
6.4 Safe Job Procedures

 Safe job procedures are a series of specific steps that guide a worker
through a task from start to finish in a chronological order. They are
designed to reduce the risk by minimizing potential exposure.
 Safe job procedures are developed by management and workers as a
result of a risk assessment, accident investigation and/or as a supplement
to a safe work practice.
6.5 Safety Inspections

 This is covered under Procedure CS-07-31.
6.6 Risk Assessments

 This is covered under Procedure CS-07-30.
6.7 Issuance of SVNs and SCARs

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 This is covered under Procedure CS-07-32
6.8 Safety Orientation of New Workers

 Safety orientation is a good way to familiarize new employees with how
the site functions and the value of occupational health and safety in their
work.
 All staff and workers are given a safety orientation.
 Workers are not allowed on the site until they have been given the safety
orientation.
6.9 Toolbox Talks

 Toolbox talks are given by the safety engineers to the workers to cover
particular aspects of site activities.
 The topics of these talks are either geared to the progress of the site and
the resultant activities (working at heights, summer working, etc.) or a
reminder on earlier topics (tripping hazards, PPE, etc.)
6.10 Accident and Near Miss Reports and Investigations

 A key ingredient for tracking safety incidents is to ensure that all workers
are made aware of the importance of reporting them rather than covering
them up.
 All workers treated for first aid have their details recorded.
 All accidents are recorded and reported.
 All near miss accidents are recorded and reported.
 Management follows up with proper action in order to help prevent the
recurrence of similar ones in the future.
6.11 Statistics
 Maintaining current and safety statistics in a central location is a major
part of a good health and safety programme.
 The Contractor establishes a system to record and review statistics in
order to recognize hazards and monitor the success of the health and
safety programme.
 Records, reports and other performance measures are reviewed in order
to establish areas of the safety programme that need improvement, and to
prevent future accidents and injuries.
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7 VERIFYING METHOD & RECORD DOCUMENTS
7.1 All record documents will be processed in accordance the Procedure for
Document Control on Site.
8 REFERENCES
8.1 Procedure CS-07-30: Risk Assessment

8.2 Procedure CS-07-31: Safety Inspections
8.3 Procedure CS-07-32: Safety Corrective Actions (SCARs)
NOTE: The latest revisions of the above documents apply.
9 APPENDICES
9.1 F-CS47/A Safety Violation Notice (SVN)

9.2 F-CS48/A Safety Violation Notice Log
9.3 F-CS57/A Risk Assessment
9.4 F-CS59/A Safety Corrective Action Request (SCAR) form.
9.5 F-CS58/A Site Inspection Form
9.6 F-CS60/A Safety Corrective Action Request (SCAR) log.
10 DOCUMENT STATUS
10.1 Summary of Revisions
Rev 0 Draft for Review

Revision Purpose of revision
No.
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SAFETY VIOLATION NOTICE (SVN)
SVN #
Contractor: Project
Location: Number:
Date:
Subject:
Description:
Saudi Diyar Consultants Date:
Consultant's Representative Signature:
Action Taken By Contractor:
Contractor's Signature: Date:
Consultant Engineering Decision: ACCEPT REWORK REJECT
Resident Engineer: Date:
CORRECTIVE ACTION COMPLETE, CONTRACTOR: Date:
Consultant: Date:
File: Date:
Distribution: CLIENT PM OTHER Date:
Cc: F‐CS47/A
Safety Violation Notice Log
Project Name: PROJECT CODE :
Date Date Date

Review Review Date
SN SVN # Issue date Description Received Returned by Returned by Remarks
Code by Date Returned Code by Returned to
Contr/Site Contractor SDC to Contractor Contractor SDC Contractor
Review Code F-CS48/A

Acc - Accept
Rew - Rework
Rej - Reject
Site :
Project No. :
Date of risk assessment :
Step 1 Step 2 Step 3 Step 4

What are you already What further action is How will you put the
What are the hazards ? Who might be harmed and how ?
doing ? necessary ? assessment into action?
Spot hazards by: Identify groups of people. Remember:
• some workers have particular needs;
• walking around your workplace; List what is already in place to You need to make sure that Remember to prioritise. Deal
• people who may not be in the workplace
• asking your employees what they think; reduce the likelihood of harm or you have reduced risks 'so far with those hazards that are
all the time;
• checking manufacturers' instructions; make any harm less serious. as is reasonably practicable'. An high‐risk and have serious
• members of the public;
• contacting your trade association. easy way of doing this is to consequences first.
• if you share your workplace think about
compare what you are already
how your work affects others present.
doing with good practice. If
Action by
Action by Action by
Action by Done
Don’t forget long‐term health hazards. Say how the hazard could cause harm. there is a difference, list what
whom When
needs to be done
• Review your assessment to make sure you are still improving, or at least not sliding back
Step 5 Review date: • If there is a significant change in your workplace, remember to check your risk
assessment and where necessary, amend it.
CS- F57/A
Site Safety Inspection
SITE: Date:
Reference number: Site Manager:
Inspected by: Next Inspection due:
No. Activity Y/N? Comments, Opportunities For Improvement

1. General
a) Are the method statements available for all
contractors and their activities and is there
evidence that the workforce have been briefed and
understand them?
b) Is it clear to visitors where they are supposed to
report?
Are visitors booked in?
c) Is appropriate PPE being worn by all site
personel?
Eye protection, hearing protection, hard hats,
boots, gloves etc
d) Are fire extinguishers & First Aid facilities
available?
Qualified First Aid personel on site? How many?
Is the hospital route displayed and emergency
contact numbers available?
2. General public
a) Is the site enclosed, or is there other protection for
the public?
b) Are there any areas where trespassers might gain
access to site? How will you stop access?
c) Are there any trips or similar hazards in public
areas?
d) Is there adequate signage for the public?
Warnings of danger, keep out, contact numbers for
out of hours Emergency response?
3. Slips and trips
a) Are there clear designated pedestrian walkways?
Areas for material storage?
b) Is the site accessible, kept tidy with no materials or
debris causing trip/slip hazards?
4. Site traffic
a) Is there a traffic management plan in place,
updated as site progresses?
Has all personel seen it?
b) Does the plan identify separate pedestrian &
vehicle routes where possible?
c) Are obstacles such as excavations and scaffolds
clearly marked or protected?
d) Are there any potentially dangerous slopes where
machinery might slide or overturn?
e) Are operators of dumpers wearing lap-belts?
Is there a speed limit on site? Is it obeyed?
5. Falls from height
a) Has a safe system of work been put in place to
ensure fall protection or prevention?
b) Are all open edges and holes appropriately
protected to guard against falls of people and
materials?
c) Have all scaffolds been erected appropriately to
meet the needs for which they are constructed?
Are recorded inspections/handover tickets
available?
d) Are all working platforms fully & properly boarded
out? Boards in good condition?
e) Are guardrails, toe boards and brick guards been
fitted?
f) Stored materials are evenly distributed on the
scaffold platforms and not excessive or above
F-CS58/A
guardrails?
g) Are ladders used only as means of access, except
for short duration work?
h) Are ladders secured before use to prevent
slipping?
6. Lifting equipment
a) Is any lifting equipment suitable for this purpose?
Are weekly checks undertaken?
b) Is the load secure?
c) Is the lifting equipment working on solid even
ground.
d) Is there a certification of thorough examination for
the crane and the lifting accessories?
e) Is there a suitable Lift Plan and an appointed
person?
Operators license on file?
7. Services
a) Are appropriate precautions in place to safe guard
against striking underground services during the
work?
b) Has identification of buried services or services
exposed during the works been carried out &
recorded
c) Have all overhead lines been identified and steps
taken to remove divert or mark lines to prevent
contact?
d) Is there a permit to dig system in place?
e) Are goal posts and signage being used to warn of
overhead services?
8. Confined spaces
a) Are there any designated confined spaces?
b) If so is there a thorough risk assessment and
method statement and are the requirements being
adhered to?
c) Are there any other locations which might be a
confined space but which have not been
designated?
9. Manual handling
a) Have positive steps been taken to identify
materials likely to be supplied in bulk, in
unacceptably large size units? (blocks, dry goods,
cement)
b) Are workers manually lifting any large items of
equipment or material? What is the largest?
10. Welfare
a) Are all welfare facilities reasonably accessible to
all workers on site?
b) Is there accommodation available for sitting,
heating water & preparing food?
c) Are there adequate numbers of toilets, & wash
basins with warm water, cleaners & towels and are
they being well maintained?
d) If cooking personel on site, does she/he hold a
current food hygiene certificate?
F-CS58/A
Additional comments
Contractor:
Consultant:
F-CS58/A
SAFETY CORRECTIVE ACTION REQUEST
(SCAR)
SCAR #
Contractor: Project
Location: Number:
Date:
Subject:
Description:
Consultant: Saudi Diyar Consultants Date:
Consultant: Date:
File: Date:
Cc: F‐CS59/A
Safety Corrective Action Request Register Log
Date Date Date

Review Review Date
SN SCAR # Disc. Issue date Received Returned by Returned by Remarks
Description Contr/Site Contractor SDC to Contractor Contractor SDC Contractor
Discipline Review Code F-CS60/A

AR - Architectural Acc - Accept
CE/SE - Civil Structural Rew - Rework
EE - Electrical Rej - Reject
ME - Mechanical
PROCEDURE
for
RISK ASSESSMENT
2. Scope
4. Responsibilities
5. Flow Chart
6. Work Method
8. References
9. Appendices
10. Document Status

Department
Subject
PROCEDURE FOR RISK ASSESSMENT
1 PURPOSE
1.1 To describe how to carry out a risk assessment on the site.

1.2 To identify the most common hazards and how to control the associated risks.
2 SCOPE

3.4 PPE Personal protective equipment
3.5 Hazard: Anything that may cause harm, such as chemicals, electricity, working
off ladders, uncovered openings, etc.
3.6 Risk: The risk is the chance, high or low, that somebody could be harmed by
these and other hazards, together with an indication of how serious the harm
could be.
3.7 Risk assessment: A careful examination of what in the work place could cause
harm to people, so that an assessment can be made of the precautions taken.
4 RESPONSIBILITIES
4.1 The SDC Safety Engineer is responsible for carrying out the risk assessment
in conjunction with the Contractor’s safety team.
4.2 All site staff have a responsibility to identify hazards and bring to the attention
of the SDC Safety Engineer.
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5 FLOW CHART FOR CARRYING OUT RISK ASSESSMENT
Required by
Safety Plan
Step1: Identify the

hazards
Step 2: Identify who may

be harmed by the hazards
and how
Step 3: Evaluate the risks

and decide on the
precautions
Step 4: Record the

Risk findings and implement
Assessment the precautions
Step 5: Review the risk

File in assessment and update as
Document necessary
Control
Main office & Yes

Site Document Are there Revise risk
Control changes assessment
requiring a new
assessment??
No
End
6 WORK METHOD
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6.1 A risk assessment is important in protecting workers and the business. It

helps to focus on the risks that really matter in the workplace - especially the
ones with the potential to cause real harm. In many instances simple
measures can control risks.
6.2 The following are the steps in producing a risk assessment:
1. Identify the hazards
First identify how people can be harmed. Familiarity with the workplace
means that hazards could be overlooked, so the following will assist:
 Physically inspect the site area and the tasks carried out on the site
and associated areas.
 Ask the workers and safety representatives about hazards of which
they are aware.
 Check suppliers’ and manufacturers’ instructions or data sheets for
equipment and chemicals as they can be very helpful in identifying the
hazards and putting them in perspective.
 Check the records of accident and sickness as they often identify less
obvious hazards.
 Think about long term hazards such as exposure to high levels of
noise or hazardous substances.
2. Decide who may be harmed and how

For each hazard the people likely to harmed need to be identified. This will
help in identifying the best way of managing the risk. Identify the people by
groups or by what they do.
 Identify how they may be harmed, i.e. what type of injury will be
sustained.
 Some workers such as the young or newly recruited or disabled
may be especially at risk.
 Visitors or infrequent users of the work place are also special
cases.
 Members of the general public.
3. Evaluate the risk and decide on the precautions

Having identified the hazards, then decide what to do about them. This
means doing everything reasonably practicable to protect people from
harm by following industry good practice standards and ensuring that any
specific legal requirements affecting the industry have been followed.
Can the hazard be eliminated altogether? If not, how can the risk be
controlled to avoid harm? Control can be by:
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 Employing a less risky option

 Preventing access by guards and/or barriers
 Organizing the work to reduce expose to the hazard
 Issuing of PPE
 Providing first aid and welfare facilities
4. Record the findings and implement them

Putting the results of the risk assessment into practice will make a
difference when looking after the workers and the business.
Write down the results in a simple format.
The risk assessment may not be perfect but it must be suitable and
sufficient in order to demonstrate that:
 A proper check was made
 All the staff were involved in the process
 All the significant hazards were dealt with taking into account the
number of people who could be involved
 The precautions are reasonable and the remaining risk is low
If it is found that there are many improvements that could be made, then
do not try to do everything at once, but make a plan of action to deal with
the important things first.
A good plan of action often includes a mixture of different things such as:
 A few cheap or easy improvements that can be done quickly as a
temporary solution until more reliable controls are in place
 Long term solutions to those risks most likely to cause accidents or
ill-health
 Long term solutions to those risks with the worst potential
consequences
 Arrangements for training workers on the main risks that remain
and how the risks are controlled
 Regular checks to ensure that the control measures stay in place
 Clear responsibilities – who will take the lead on the actions and by
when
5. Review the risk assessment and update as necessary

Few workplaces stay the same – sites change as the works progress.
Sooner or later new equipment, materials and activities will be introduced
that could lead to new hazards. It makes sense to review regularly what is
being done on an ongoing basis.
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 Have there being changes?

 Are there improvements still to be made?
 Have the workers spotted a problem?
 Has anything been learnt from accidents or near misses?
During the day to day operations it is all too easy to forget about reviewing
the risk assessment until something goes wrong and it is too late.
8 REFERENCES
8.1 SDC Safety Booklets

8.2 SDC Safety Manual
9 APPENDICES
9.1 F-CS57/A Risk Assessment Form
10 DOCUMENT STATUS

No.
6 of 7
Site :
Project No. :
Date of risk assessment :
Step 1 Step 2 Step 3 Step 4

What are you already What further action is How will you put the
What are the hazards ? Who might be harmed and how ?
doing ? necessary ? assessment into action?
Spot hazards by: Identify groups of people. Remember:
• some workers have particular needs;
• walking around your workplace; List what is already in place to You need to make sure that Remember to prioritise. Deal
• people who may not be in the workplace
• asking your employees what they think; reduce the likelihood of harm or you have reduced risks 'so far with those hazards that are
all the time;
• checking manufacturers' instructions; make any harm less serious. as is reasonably practicable'. An high‐risk and have serious
• members of the public;
• contacting your trade association. easy way of doing this is to consequences first.
• if you share your workplace think about
compare what you are already
how your work affects others present.
doing with good practice. If
Action by
Action by Action by
Action by Done
Don’t forget long‐term health hazards. Say how the hazard could cause harm. there is a difference, list what
whom When
needs to be done
• Review your assessment to make sure you are still improving, or at least not sliding back
Step 5 Review date: • If there is a significant change in your workplace, remember to check your risk
assessment and where necessary, amend it.
CS- F57/A
PROCEDURE
for
SAFETY INSPECTIONS
2. Scope
4. Responsibilities
5. Flow Chart
6. Work Method
8. References
9. Appendices
10. Document Status
Construction Supervision Jan 12 CS-07-31 Revision 0

Department
Subject
PROCEDURE FOR SAFETY INSPECTIONS
1 PURPOSE
1.1 To establish and maintain documented procedures for implementing safety
inspections on the job site to ensure actual or potential unsafe sections of the
works are recorded and improved.
1.2 To identify deficiencies in equipment and machinery, potential safety
problems and to ensure that there is an effective health and safety
programme in place in order to create a safe working environment on the site.
2 SCOPE

3.4 SVN Safety Violation Notice
4 RESPONSIBILITIES
4.1 All site based staff have a responsibility to raise any safety violations
observed during their site visits to the attention of the site Safety Engineer or
RE.
Safety Manager.
4.3 The SDC Safety Engineer is responsible for carrying out formal weekly safety
inspections in conjunction with the Contractor’s safety team.
documentation.
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5 FLOW CHART FOR SAFETY INSPECTIONS
Required by
Safety Plan
Safety inspections carried

out at site
Yes No
Yes Hazard or
Immediate
danger? violation
spotted?
Go to
Procedure
CS-07-32 No
Issue SVN to
Contractor Yes
SVN
Note inspection results and

record SVN in log
File in
Document Inspection
Control Report
Main office &

Site Document End
Control
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6 WORK METHOD
6.1 Inspecting construction sites and workshops to ensure that appropriate

controls are in place is a key element of an effective health and safety
programme.
6.2 Informal inspections are done by all supervisors whenever they are out on
site or visiting the workshops.
6.3 Formal documented inspections are done weekly by the Safety Engineers in
conjunction with the Contractor’s safety representatives.
6.4 Even where inspections are not legally required, a well-managed inspection
programme can help to identify problems and assess risks before accidents
and injuries occur. A proper inspection programme can:
 Identify potential problems
 Identify deficiencies in equipment and/or machinery
 Assess and determine the degree of compliance
 Demonstrate management support for the health and safety
programme
6.5 The range of things to inspect can vary dependent upon the kind of
construction activity undertaken and the stage of the project. Therefore, the
person(s) conducting the inspection should be knowledgeable about the kinds
of hazards that may be present and the legal requirements that apply as well
as the requirements of the site health and safety programme.
6.6 Any health and safety deficiencies identified during the inspection are noted
and corrective action taken. A follow up to see that the corrective action has
been taken and that the hazard has been effectively dealt with is performed.
The supervisor is made aware so that the corrective action can be
implemented immediately.
6.7 The results of the inspections are effectively communicated to the appropriate
supervisor(s) and a copy be kept on file on site and also forwarded to the
Contractor’s head office.
6.8 The inspection programme addresses the following:
 Frequency of inspections
 Who conducts the inspections
 Use of inspection checklists
 Communication of inspection results
 Follow up on corrective actions required
 Retention and forwarding of inspection reports
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8 REFERENCES
8.1 Procedure CS-02-07: Site Document Control

8.2 Procedure CS-07-32: Safety Corrective Action Requests (SCARs)
8.3 Site Safety Plan
8.4 SDC Safety Manual
9 APPENDICES

9.3 F-CS58/A Site Inspection Form
10 DOCUMENT STATUS

No.
5 of 6
SVN #
Contractor: Project
Location: Number:
Date:
Subject:
Description:
Consultant: Date:
File: Date:
Cc: F‐CS47/A
Date Date Date

Review Review Date

Acc - Accept
Rew - Rework
Rej - Reject
SITE: Date:
Reference number: Site Manager:
Inspected by: Next Inspection due:
No. Activity Y/N? Comments, Opportunities For Improvement

1. General
a) Are the method statements available for all
contractors and their activities and is there
evidence that the workforce have been briefed and
understand them?
b) Is it clear to visitors where they are supposed to
report?
Are visitors booked in?
c) Is appropriate PPE being worn by all site
personel?
Eye protection, hearing protection, hard hats,
boots, gloves etc
d) Are fire extinguishers & First Aid facilities
available?
Qualified First Aid personel on site? How many?
Is the hospital route displayed and emergency
contact numbers available?
2. General public
a) Is the site enclosed, or is there other protection for
the public?
b) Are there any areas where trespassers might gain
access to site? How will you stop access?
c) Are there any trips or similar hazards in public
areas?
d) Is there adequate signage for the public?
Warnings of danger, keep out, contact numbers for
out of hours Emergency response?
3. Slips and trips
a) Are there clear designated pedestrian walkways?
Areas for material storage?
b) Is the site accessible, kept tidy with no materials or
debris causing trip/slip hazards?
4. Site traffic
a) Is there a traffic management plan in place,
updated as site progresses?
Has all personel seen it?
b) Does the plan identify separate pedestrian &
vehicle routes where possible?
c) Are obstacles such as excavations and scaffolds
clearly marked or protected?
d) Are there any potentially dangerous slopes where
machinery might slide or overturn?
e) Are operators of dumpers wearing lap-belts?
Is there a speed limit on site? Is it obeyed?
5. Falls from height
a) Has a safe system of work been put in place to
ensure fall protection or prevention?
b) Are all open edges and holes appropriately
protected to guard against falls of people and
materials?
c) Have all scaffolds been erected appropriately to
meet the needs for which they are constructed?
Are recorded inspections/handover tickets
available?
d) Are all working platforms fully & properly boarded
out? Boards in good condition?
e) Are guardrails, toe boards and brick guards been
fitted?
f) Stored materials are evenly distributed on the
scaffold platforms and not excessive or above
F-CS58/A
guardrails?
g) Are ladders used only as means of access, except
for short duration work?
h) Are ladders secured before use to prevent
slipping?
6. Lifting equipment
a) Is any lifting equipment suitable for this purpose?
Are weekly checks undertaken?
b) Is the load secure?
c) Is the lifting equipment working on solid even
ground.
d) Is there a certification of thorough examination for
the crane and the lifting accessories?
e) Is there a suitable Lift Plan and an appointed
person?
Operators license on file?
7. Services
a) Are appropriate precautions in place to safe guard
against striking underground services during the
work?
b) Has identification of buried services or services
exposed during the works been carried out &
recorded
c) Have all overhead lines been identified and steps
taken to remove divert or mark lines to prevent
contact?
d) Is there a permit to dig system in place?
e) Are goal posts and signage being used to warn of
overhead services?
8. Confined spaces
a) Are there any designated confined spaces?
b) If so is there a thorough risk assessment and
method statement and are the requirements being
adhered to?
c) Are there any other locations which might be a
confined space but which have not been
designated?
9. Manual handling
a) Have positive steps been taken to identify
materials likely to be supplied in bulk, in
unacceptably large size units? (blocks, dry goods,
cement)
b) Are workers manually lifting any large items of
equipment or material? What is the largest?
10. Welfare
a) Are all welfare facilities reasonably accessible to
all workers on site?
b) Is there accommodation available for sitting,
heating water & preparing food?
c) Are there adequate numbers of toilets, & wash
basins with warm water, cleaners & towels and are
they being well maintained?
d) If cooking personel on site, does she/he hold a
current food hygiene certificate?
F-CS58/A
Additional comments
Contractor:
Consultant:
F-CS58/A
(SCAR)
SCAR #
Contractor: Project
Location: Number:
Date:
Subject:
Description:
Consultant: Date:
File: Date:
Cc: F‐CS59/A
Date Date Date

Review Review Date

ME - Mechanical
PROCEDURE
for
SAFETY CORRECTIVE ACTION REQUEST (SCAR)

2. Scope
4. Responsibilities
5. Flow Chart
6. Work Method
8. References
9. Appendices
10. Document Status

Department
Subject
PROCEDURE FOR SAFETY CORRECTIVE ACTION REQUEST (SCAR)
1 PURPOSE
1.1 To establish and maintain documented procedures for implementing safety
corrective action.
1.2 To describe how all repetitive actual or potential unsafe sections of the works
are recorded and improved.
2 SCOPE
2.1 This procedure applies to all the facilities under construction within the site
boundary, including the documentation.

3.4 SVN Safety Violation Notice
4 RESPONSIBILITIES
Safety Manager.
4.2 Safety Engineer is authorized to raise a SCAR resulting from observations
during routine safety inspections, but only the Resident Engineer, or his
designate in his absence, is authorized to sign the SCAR.
4.3 The Safety Engineer is responsible for giving recommendations for the
disposition of all Safety Corrective Action Requests (SCAR).
4.4 The Contractor’s site manager has responsibility for passing on the SCAR to
the Contractor’s Divisional Management for the disposition proposal and
clearing of the SCARs.
4.5 The site Document Controller or secretary is responsible for filing the current
issue of all SCARs. The completed SCARs are forwarded to Document
Control at Head Office.
The logging of the individual site’s SCARs is undertaken by the Safety
Engineer.
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Department
Subject
5 FLOW CHART FOR SAFETY CORRECTIVE ACTION
Required by
Safety Plan
Safety Violation observed

through inspection
Yes No
Is it
repetitive?
Safety engineer raises

SCAR & recommended SCAR
actions
Contractor reviews SCAR &

proposes remedial actions
RE reviews
Contractor’s proposals
No
Accepted?
Yes
SCAR closed & returned to

Contractor; copy sent to
main office
File in
Document
Control File SCAR
End
Main office &
Site Document
Control
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Department
Subject
6 WORK METHOD
6.1 A Safety Corrective Action Request (SCAR) is issued against the Contractor’s
repetitive (actual or potential) safety deficiencies and the SCAR closed out by
follow-up audits.
6.2 The implementation of Safety Corrective Action starts with the identification of
a safety related problem and involves taking measures to eliminate the
recurrence of the problem. Problems are identified from sources such as:
 audits (internal and/or external)
 Safety Violation Notices
6.3 A Safety Corrective Action Request (SCAR) is raised by the SDC safety staff
for significant safety violations or repetitive safety issues.
6.4 Each safety problem is evaluated for potential impact on health & safety,
overall performance and Client satisfaction.
6.5 Important variables affecting the failure to meet the required safety standards
are identified along with the relationship between cause and effect. All
potential causes are considered and the results of the investigation recorded.
6.6 During the analysis of safety related problems, the root causes are
determined before corrective action is planned. The log of the SVNs is
reviewed to identify problems having a common source.
6.7 Appropriate steps are taken to identify causes of actual or potential safety
violations. Action is initiated appropriate to the severity of the problems and to
avoid the recurrence of the safety violations, as identified by the cause or
potential cause of the safety violations.
6.8 After the Safety Corrective Action has been implemented, its effect is
monitored to ensure that the desired goals are achieved.
6.9 SCARs are required to be approved and issued through the Resident
Engineer.
6.10 SCARs require disposition by upper management of the Contractor named in
the SCAR. The Contractor’s management investigates the cause of the safety
violation mentioned in the SCAR, determines the Safety Corrective Action
required eliminating the cause of the violation, and by applying controls
ensures that the Safety Corrective Action is taken and that it is effective.
6.11 The Contractor also instigates preventive action which will include:-
 Use of appropriate sources of information to eliminate potential causes
of safety violations.
 Determination of the steps needed to deal with any problems requiring
preventive action.
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Department
Subject
 Initiate preventive action and application of controls to ensure that it is

effective.
 Ensure that relevant information on actions taken is submitted for
management review.
6.12 The RE is responsible for ensuring that the original closed-out SCAR is filed
on site. All these files are sent to the SDC head office for archiving at the end
of the project, in accordance with the Procedure for Site Document Control.
6.13 A log of SCARs is kept on site to record each stage.
8 REFERENCES
8.1 Procedure CS-02-07: Site Document Control

8.2 Procedure CS-02-34: Document Archiving
8.3 Procedure CS-07-30: Risk Assessment
8.4 Procedure CS-07-31: Safety Inspections
9 APPENDICES

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SVN #
Contractor: Project
Location: Number:
Date:
Subject:
Description:
Consultant: Date:
File: Date:
Cc: F‐CS47/A
Date Date Date

Review Review Date

Acc - Accept
Rew - Rework
Rej - Reject
(SCAR)
SCAR #
Contractor: Project
Location: Number:
Date:
Subject:
Description:
Consultant: Date:
File: Date:
Cc: F‐CS59/A
Date Date Date

Review Review Date

ME - Mechanical
PROCEDURE
for
ENVIRONMENTAL CONTROL
2. Scope
4. Responsibilities
5. Flow Chart
6. Work Method
8. References
9. Appendices
10. Document Status

Department
Subject
PROCEDURE FOR ENVIRONMENTAL CONTROL
1 PURPOSE
1.1 To identify the various processes that are carried out on the sites in order to
maintain environment control.
2 SCOPE

4 RESPONSIBILITIES
4.1 The Contractor has overall responsibility for the environmental control on the
site through the Safety Manager.
4.2 The SDC Safety Engineer is responsible for carrying out inspections on
environmental effects in conjunction with the Contractor’s safety team.
documentation.
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Department
Subject
5 FLOW CHART FOR SAFETY INSPECTIONS
None applicable
6 WORK METHOD
6.1 It is imperative that the Contractor’s construction activities do not adversely

impinge on the environment on the site both during and after the construction
period.
6.2 Environmental control on site and in associated workshops is mainly
concerned with the following issues that are described below.
6.3 Hazardous Waste
 The Contractor produces a list of actual and potential hazardous waste(s)
to be generated during the project.
 The Contractor has the responsibility for the hazardous waste and
ensures that the waste is properly identified, stored, transported and
disposed of in accordance with all applicable laws.
 The Contractor’s employees are appropriately trained to handle the
hazardous waste safely and in accordance with the applicable laws.
 Where temporary on-site storage is undertaken the Contractor ensures
that there is proper labeling of containers and tanks, adequate secondary
containment, segregation of incompatible materials and documentation of
the weekly inspections.
 The Contractor must have in place emergency plans and equipment to
deal with spills, fires, etc. resulting.
 In the event that the Contractor encounters previous unidentified material
that is believed to be radioactive, volatile, corrosive, flammable, explosive,
biomedical, infectious, toxic, hazardous, asbestos-based or oil-based, the
Contractor immediately reports it. It should not be disposed of other than
in the appropriate manner.
 The transportation of hazardous waste is not undertaken in a manner that
would result in an unsafe condition for personnel or the environment.
6.4 Construction Waste

 Construction waste such as concrete chippings, old plywood, old timber,
pallets, plastic and paper wrappings, steel and other metal off-cuts are to
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Department
Subject
be brought down from the building and stored safely and neatly at the
ground level while awaiting removal from site to a waste tip.
 The sites are to be kept free from accumulated debris, especially at upper
floors, to ensure a safe and clean working environment and to prevent
debris being blown off the building and causing injury to both the general
public and site personnel or damaging neighboring property.
6.5 Dust
 Dust created from construction activities such as excavation, breaking or
chipping of concrete, grinding and sawing operations needs to be
suppressed.
 Dust results in making the environment dirty and is a health hazard if
breathed in or if it gets into the eyes.
 The dust hazards are reduced by dampening and not allowing it to
accumulate.
6.6 Spillage of Liquids

 The Contractor is responsible for proper storage of all flammable and
combustible chemicals that are brought to or stored on the site.
 Storage may require the use of safety containers, cabinets and/or
secondary containment, and must maintain segregation of incompatible
materials.
 All storage areas are constructed so as not to allow spillage to flow into
the ground, water courses and/or sewers.
 Spillages are cleaned up immediately in accordance with the approved
method to prevent pollution of the environment. Spillages of hazardous
and/or dangerous chemicals are notified to the various authorities.
6.7 Pests
 Pest such as rats, mice, cockroaches are usually attracted to food waste
so the Contractor should take measures to avoid both the consumption of
food on the site in unauthorized areas and the removal of the waste food.
 Litter bins are kept lidded and emptied at least daily.
 Pests as mentioned above are a nuisance and a health hazard both
during construction and final occupancy of the building/facility.
6.8 Storm Water and Wastewater

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Department
Subject
 Construction sites often have an effect on storm water run-offs by adding

more impermeable surface.
 In addition, construction activities could both damage the storm water
drains or cause blockages to occur or cause them to be polluted. Pollution
reaching the sewage treatment plants can have devastating effects.
 Ground water pumped into storm water drains due to de-watering
activities can cause sediments to form if not run through settlement tanks
first.
 Wastewater from construction activities such as concrete truck washing,
plastering works, cleaning of paint brushes, or from the temporary facilities
such as washrooms, toilets and kitchen areas needs to be assessed
before discharging into the nearest drain system.
6.9 Biological/Chemical/Radiological Hazards

 These are to be clearly identified and disposed of through specialist
contractors and taken to specially authorized disposal sites.
 Proof of disposal is required for record purposes.
6.10 Asbestos-based Materials

 It is unlikely that new materials delivered to the site will contain asbestos,
however with refurbishment contracts or where a facility attached to an
existing one, there is a possibility that asbestos-based materials will be
encountered.
 The Contractor shall not sweep, dust, vacuum or mop dust or debris of
asbestos-based material.
 The material must be disposed of through specialist contractors.
6.11 Noise
 Noise on site is both a safety hazard as it has a long term affect on the
hearing of the workers if exposed to loud noise for extended duration and
a nuisance hazard to the neighbours who either reside or work next to a
site.
 The Contractor to endeavour to reduce as much noise as possible by the
use of muffled equipment and limiting the noise making activities during
unsocial hours and at weekends.
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Saudi Diyar Consultants: Construction Supervision Department Procedures Manual

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2014

Document No. CS-07-29 Revision 0

Construction Supervision Feb 12 CS-07-29 Revision 0

3 ABBREVIATIONS & DEFINITIONS

3.1 SDC Saudi Diyar Consultants

Construction Supervision Feb 12 CS-07-29 Revision 0

5 FLOW CHART FOR SAFETY CONTROLS

6.3 Safe Work Practices

6.4 Safe Job Procedures

6.5 Safety Inspections

6.6 Risk Assessments

6.7 Issuance of SVNs and SCARs

Construction Supervision Feb 12 CS-07-29 Revision 0

 This is covered under Procedure CS-07-32

6.8 Safety Orientation of New Workers

6.9 Toolbox Talks

6.10 Accident and Near Miss Reports and Investigations

Construction Supervision Feb 12 CS-07-29 Revision 0

7 VERIFYING METHOD & RECORD DOCUMENTS

8.1 Procedure CS-07-30: Risk Assessment

NOTE: The latest revisions of the above documents apply.

9.1 F-CS47/A Safety Violation Notice (SVN)

10.1 Summary of Revisions

Rev 0 Draft for Review

Distribution: CLIENT PM OTHER Date:

Date Date Date

Review Code F-CS48/A

Step 1 Step 2 Step 3 Step 4

Spot hazards by: Identify groups of people. Remember:

No. Activity Y/N? Comments, Opportunities For Improvement

Consultant: Saudi Diyar Consultants Date:

Distribution: CLIENT PM OTHER Date:

Date Date Date

Discipline Review Code F-CS60/A

Document No. CS-07-30 Revision 0

Construction Supervision Feb 12 CS-07-30 Revision 0

1.1 To describe how to carry out a risk assessment on the site.

3 ABBREVIATIONS & DEFINITIONS

3.1 SDC Saudi Diyar Consultants

Construction Supervision Feb 12 CS-07-30 Revision 0

5 FLOW CHART FOR CARRYING OUT RISK ASSESSMENT

Step1: Identify the

Step 2: Identify who may

Step 3: Evaluate the risks

Step 4: Record the

Step 5: Review the risk

Main office & Yes

Construction Supervision Feb 12 CS-07-30 Revision 0

6.1 A risk assessment is important in protecting workers and the business. It

2. Decide who may be harmed and how

3. Evaluate the risk and decide on the precautions

Construction Supervision Feb 12 CS-07-30 Revision 0

 Employing a less risky option

4. Record the findings and implement them

5. Review the risk assessment and update as necessary

Construction Supervision Feb 12 CS-07-30 Revision 0

 Have there being changes?

7 VERIFYING METHOD & RECORD DOCUMENTS

8.1 SDC Safety Booklets

NOTE: The latest revisions of the above documents apply.

9.1 F-CS57/A Risk Assessment Form

10.1 Summary of Revisions