Teacher: Mrs.

Daisy Perez
Subject: EDPM
Date: January 7th to January 18th 2019
Class: Fourth Form
Duration: 40 minutes
Topic: Filing Systems
Subtopics: Definition of manual filing system, Advantages and disadvantages of filing system,
Definition of filing systems, Advantages and disadvantages of filing systems, Documents for
data processing
References:
1. Electronic Document Preparation and Management for CSEC, 2ND Edition, Ann Margaret,
Agatha Augustine, pg. 115- 131
2. Basic Editing Symbols – Manuscripts Signs. (n.d.) Retrieved January 5th, 2019, from
https://sielearning.tafensw.edu.au/MBA/BSBITU401A_v2/12605/lo/11189/documents/manu
script_signs.pdf
Previous Knowledge:
1. Students are familiar with different electronic folders in Windows 7.
2. Students are able to create folders, documents and subfolders.
Objectives: Through presentations, classroom work and discussions students will be able
to:
1. Distinguish between a manual and electronic filing systems.
2. Create electronic filing on their computers.
3. Compare and contrast advantages and disadvantages of manual and electronic
filing.
4. Identify types of documents for data processing.
5. Appreciate the importance of electronic filing systems on Windows 7.
Concepts:
A manual filing system organizes documents by hand using folders in filing cabinets. Some
advantages of manual filing are:
 It enables the organization and storage of physical documents.
 It cannot be affected by hackers, virus or the failure of computer equipment.
  Employees can use the system with little or no specialized training.
Some disadvantages of manual filing are:
 It occupies more physical space and equipment than electronic systems.
 Records are typically available to one user at a time.
 It can take a lot of time to organize, find and retrieve documents.
An electronic filing system organizes electronic files on a computer. Benefits of electronic filing
systems include:
 The amount of physical space required for storing documents is reduced.
 Documents are located and retrieved more quickly.
 It helps to ensure that only authorized persons are able to access records.
 It helps to ensure that only authorized persons are able to access records.
 The documents are less likely to be misfiled, misplaced, damaged or lost.
Limitations of electronic filing systems:
 Records may be lost if the computer system crashes and they can be inaccessible if there
is a power failure.
 Some countries have not yet modified their laws to accommodate electronically stored
documents.
Types of documents for data processing include:
 Source documents
 Turn around and machine-readable documents.
Skills:
 Research for accurate information.
 Present information in a formal and professional manner.
Attitudes:
 Team Work
 Demonstrate tolerance and acceptance towards differences.

Materials: Worksheets, Computers. Plickers, Newsprint, Markers, Projector, PowerPoint,

EDPM textbook.
Activities:
Week 1:
Day 1 (Wednesday)
 Teacher will review with students on the
different topics covered last semester.
 Students will be grouped in teams of three.
 Students will be asked to ponder on the
words “Electronic filing and Manual filing”.
 Each group will then be asked to present the
information.
 Teacher and students will elaborate more on
the topic.
 Students will be assigned advantages and
disadvantages to research on the two topics
discussed earlier.
 Students will be asked to have their
information for next class presentation.
Day 2 (Thursday) Three Sessions
 Students and teacher will review on what is
manual and electronic filing.
 Each group will be asked to present their
information.
 Students will be guided via projector as they
follow on the computers how to do
electronic filing.
 Have students research on different
electronic filing on different Operating
systems.
 Students will be asked to present on their
information gathered.
 Students will be given a worksheet to
complete on electronic and manual filing.
 Have students create a brochure on the
advantages and disadvantages of manual
and electronic filing.
 Students are to email the brochure as they
are finished.
 Students will be given an assignment to
research on source documents and machine-
readable documents for next class.
 Students will be informed on quiz for
Wednesday.
Week 2:

Day 1 (Wednesday) Day 2 (Thursday) Three Sessions

 Students will be given a quiz on manual and
electronic filing.
 Students who finished before time, will be
given a short crossword puzzle to complete.
 Students will be informed on Test for
Thursday third session.
 Have students present on the data gathered
from the research.
 Students will be given more information on
source documents and machine-readable
documents via PowerPoint.
 Students will then be assessed using
Plickers as they also review for their test.
 Students will be given their Test 1

Assessment: Participation, group work, preparedness in class, worksheets, presentations, quiz,

research, puzzle, test.

Evaluation:

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