MALAUBANG INTEGRATED SCHOOL

MALAUBANG , OZAMIZ CITY

PROCUREMENT TO LOCAL SUPPLIER

BAC CHAIRMAN
 Request a copy of Purchase Request from Disbursing Officer
 Preparation of request for Quotation to 3 local supplies (preferably PhilGEPS registered) on
the first week on the second month every quarter
 Distribution of the Request for quotations
 Inform the local supplier on the withholding tax of the purchase goods
 Inform the BAC Secretariat on the date of retrieval of RFQs.

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BAC SECRETARTIAT
 Retrieve the duly sealed KFOs from the supplier
 Open the sealed RFQs with the presence of the BAC member on the day of retrieval or a day
after
 Prepare the abstract bids
 Inform the local suppliers being awarded on the 3-day reservation
 Prepare purchase order
 Submit the duly accomplish Abstract of Bids, Purchase Order and copies of quotations to the
Disbursing Officer

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DISBURSING OFFICER
 Prepare Disbursement Voucher and BIR Forms 2306 and 2307
 Submit BIR forms 2306 and 2307 to Division Office for approval
 Give the DVs and approved BIR Forms 2306 and 2307 to first BAC members and purchasing
officer
FIRST BAC MEMBER
 Purchased the good/supplies
 Ask the supplier on the date of delivery if to be delivered
 Inform the inspectorate team chairman and second BAC member on the date
of delivery

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INSPECTORATE TEAM CHAIRMAN AND SECOND BAC MEMBER
 Conduct the goods / supplies to be delivered

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PROPERTY CUSTODIAN
 Received the purchased good /supply
 Prepare inspection and acceptance report
 Sign the inspection and acceptance report

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INSPECTORATE TEAM
 Inspect the receive goods/supplies
 Sign the Inspection and Acceptance report

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PROPERTY CUSTODIAN
 Distribute goods /supplies to end users
END USERS
 Receive the goods
 Sign the Inventory Custodian Slip