SUMMARY OF HK CHECKLISTS

S No Checklist No Description Remarks

1 KF/FMS/HK/01 Housekeeping Supervisor Daily ChecklistTo be filled daily

To be filled every week but only one checklist in

2 KF/FMS/HK/02 Weekly Deep Cleaning Checklist
a month

Fill only one checklist in a month. To be filled as

3 KF/FMS/HK/03 Monthly Deep Cleaning Checklist
and when activities are carried out

4 KF/FMS/HK/04 Daily Washroom Checklist To be filled daily for each wash room

5 KF/FMS/HK/05 Coference Room Checklist To be filled daily

To be filled only once in the beginning of

6 KF/FMS/HK/06 Cleaning Specifications
operations
To be filled only once in the beginning of
7 KF/FMS/HK/07 Daily Cleaning Schedule
operations
To be filled only once in the beginning of
8 KF/FMS/HK/08 List of Chemicals used
operations
To be filled as & when material is
9 KF/FMS/HK/09 Housekeeping Consumables Stock Register
received/issued
10 KF/FMS/HK/10 Job card To be issued to each HK Boy
 Knight Frank (I) Pvt. Ltd.
Revision No. Checklist No. KF/FMS/HK/01
Revision Date:
Site Name:
Daily Checklist for HK Supervisor
Date:
S No. Activity Status Remarks
A Manpower
All Housekeeping attendants are present
All Pantry boys are present
All gardeners are on site
All are in proper uniform
In case of absentees, replacements are arranged

B Office Space
Sweeping of Floor
Disinfecting of visible floor area
Vacuuming/cleaning of carpets
Cleaning/Wiping of dust bins
watering/Cleaning of Plants
Dusting of all furniture
Wiping of alll types of doors
cleaning of wall cladding
Cleaning of all picture frames
Dusting of Fire Extinguishers

C Workstations
Cleaning of Table tops
Cleaning of soft board fabric
Clean / Disinfect telephone instruments
Cleaning of computers externally
Cleaning of other office equipment
Cleaning of chairs / sofas
Cleaning of waste bins

D Utility Rooms
 Sweeping of floors
Cleaning of Waste bins
Dusting of all Equipment externally
Cleaning of doors

E Plaza Area
Cleaning of floors & walls
Cleaning of stainless steel panels, fittings & fixtures
Cleaning of Glazing
Cleaning of ATM & Bill payment center

F Outside & Parking Area

Cleaning & clearing of fire escapes on each floor
Sweeping of floor
Cleaning of Lift Panels(SS)
Cleaning of Lift Lobby

G Garden & Plants

Cleaning of Garden
Watering of Plants & grass
Cutting & levelling of plants
Loosening of soil for aeration
Maintenance of flower plants (if required)

HK Supervisor AFM/FM
 Knight Frank (I) Pvt. Ltd.
Revision No: Checklist No. KF/FMS/HK/02
Revision Date:
Site Name:

Weekly Deep Cleaning Checklist

Date:
Remarks
Areas Cleaning Activity
1st week 2nd week 3rd week 4th week
Through cleaning of tables
Thorough cleaning/polishing of chairs
Cleaning of light switches
Cleaning of light fittings
Carpet vacuuming
Workstations, Reception, Cleaning/polishing of office equipment
Lobbies, Cleaning/Repairing of vertical/venetian blinds
Meeting/conference/trainin Cleaning of walls/ceiling removing cobwebs
g rooms, Stores.
Washing/cleaning of floors/corridors/passages
Cleaning of doors/windows/ceiling
Thorough cleaning of AC grills
Clean all partion glasses in office
area/lobbies. Use glass cleaning kit where
required
Cleaning of all vending machines
Thorough cleaning of all crockery. There
should be no stains.
Thorough cleaning of all cupboards by
Pantries/Cafeteria
removing all items. Do pest control if required.
Thorough cleaning/washing/disinfecting of floor
Cleaning of wash basin
Clean all water coolers/fridges thoroughly

Thorough cleaning/washing
Clearing of all drains
Cleaning of parapet walls
Terrace Removing cobwebs
 Terrace
Cleaning light fittings
Cleaning all doors
Cleaning pipes etc.
Sweeping/cleaning of entire area
Washing of the area
Cleaning walls, columns, removing stains etc.
Washing and cleaning Cleaning and Removing cobwebs
Outside/Parking Cleaning of entrance gate. Do oiling greasing
of gate if required
Clean all drains
Remove all algae if settled on the boundary walls
Clean all printers/fax machines/Xerox machines
Clean all tele instruments
Cleaning of office equipmentClean all computers, keyboards.
Clean all shredding machines
Clean all storage cabinets in office areas

Clean all walls/doors/windows

Remove cobwebs
Utility Area/Rooms Clean & wash if required rubber mats
Clean all equipment/pipes.
Wash and clean the floors where applicable
Clean all doors,Windows in the staircases
Remove cobwebs
Staircases
Clean all shafts
Clean walls. Remove stains if any

Signature of HK Supervisor
Signature of FM/AFM

Note:
1. In the Remarks column write whether the activity has been done or not. In case any activity has not been done the reasons/clarification should be written.
2. If any activity /area at a specific site is not included in the above list, it should be added.
3. Write NA if an activity is not applicable. If too many activities are NA then delete them.
4. To be filled every week but only one checklist in a month
 Knight Frank (I) Pvt. Ltd.
Revision No: Checklist No. KF/FMS/HK/03

Revision Date:

Site Name: SLB MAHAPE

Monthly Deep Cleaning Checklist

Date:

Areas Cleaning Activity Remarks

Terrace Washing and cleaning of the terrace

Cleaning all Utility pipes, Water Tank externals etc.

Shafts Clean all shafts. Remove all garbage if any.

Clean all walls. Remove cobwebs

Clean glasses if any in the shaft

Parking Area Thoroughly wash the area.

Clean walls and remove stains if any.

Clean Pipes in the area thoroughly.

Staircases Clean and wash the staircases thoroughly

Utility Area/Rooms Clean & Wash the area in pump houses

 Clean thoroughly clean the various pipes in the
area/pump house

Clean the floor thorughly in DG Area

Clean the fuel storage area and the Barrels properly

Clean the external walls of the building, remove

Outside area cobwebs.

Wash the external walls where required.

Cafeteria Thoroughly clean & wash the floor

Signature of HK Supervisor
Signature of FM/AFM
Note:
1. In the Remarks column write whether the activity has been done or not. In case any activity has not been done the
reasons/clarification should be written.
2. If any activity /area at a specific site is not included in the above list, it should be added.
3. Write NA if an activity is not applicable. If too many activities are NA then delete them.
4. Fill only one checklist in a month. To be filled as and when activities are carried out
 Knight Frank (I) Pvt. Ltd.
Revision No. Checklist No. KF/FMS/HK/04
Revision Date:
location
Site Name:MAHAPE SLB

SUPERVISOR
REMARKS
SIGN
LIQUID
C FOLD
WASH HAND TISSU SOAP DISPENS ELECRTICAL
TIME DOORS WALLS FITTINGS MIRRORS URINALS WC BASINES FLOORS DRYERS ROOL DISPENSER ER FITTING DUST BIN

HK Boy HK Supervisor Facility Manager

PARTICULARS PARTICULARS
1) Wash Basin - Scrubbing & Cleaning 1) Garbage Bins - Washing / Drying / Relining
2) Mirrors - Damp & Dry Cleaning 2) Toilet Bowl - Scrubbing & Cleaning
A ( Hourly )

3) Floor Mopping - Wet & Dry Cleaning 3) Floor Mopping - Urinals - Scrubbing & Cleaning
C ( Daily )

4) Door Knobs & Door Closer Checking 4) Replenishing Hand Wash Soap refill Pouches
A ( Hourly )

C ( Daily )
5) Cleaning of Plumbing Accessories 5) Replenishing Toilet Rolls
B ( Weekly ) 1) Cleaning of Light Fitting 6) Replenishing C- Folds
2) Urinals Cleaning 7) Cleaning of Hand Driers
3) Door & Door mats - Wash & Dry
4) Exhaust Fan - Dry Clean
5) Walls & Window Sills - Damp & Dry Cleaning
 Knight Frank (I) Pvt. Ltd.
Revision No: Checklist No: KF/FMS/HK/05
Revision Date:
Site Name:

Conference room Checklist

Date: From: To:

Activity Frequency Mon Tue Wed Thu Fri Sat Sun

A/c grills / diffusers-
Weekly
Cleaning
Auto Air Freshener
Dispensers-Battery / As Reqd
Refills
Cabinets Doors & Hinges As Reqd
Carpets - Vacuum
Daily
Cleaning
Chairs - Alignment-
Upholstery/Back / Legs / As Reqd
Castors-Cleaning
Cobwebs-removal As Reqd
Dust bins - Emptying /
Daily & As
Cleaning & Lining with Bin
Reqd
Liner
Entrance Door & Handles-
Daily
cleaning
Glass Cleaning Weekly
Light Fittings / Electrical
Monthly
fittings- Cleaning
Table-Dusting Daily
Telephones-Dusting &
Weekly
Disinfecting - Dettol
Wall Soft Board Panel -
Weekly
Vacuum Cleaning
Venetian Blinds-Vacuum
Weekly
Cleaning
Wall Clock-Battery / Time As Reqd
Walls - Spot Cleaning As Reqd
White Boards & Frames-
As Reqd
Cleaning
HK Supervisor

Facility Manager
 Knight Frank (I) Pvt. Ltd.
Revision No: Check List No. KF/FMS/HK/06
Revision Date:
Site Name:
Cleaning Specifications
Date:
Frequency
Location Activity As &
Daily Weekly Fortnightly Monthly When Others
required
Thorough cleaning of Tables
Dusting
Cleaning of light fittings
Cleaning of Light Switches
Carpet cleaning
Carpet vacuuming
Cleaning of office equipment - Xerox machine,
Work Stations, Shredder, Printers etc.
Reception, Lobbies, Cleaning/Polishing chairs
Meeting/conference/train
Cleaning/repairing of vertical/venetian blinds
ing rooms, Stores
Cleaning of walls/ceiling
Removing cobwebs
Cleaning doors/windows
Wet & Dry Mopping
Thorough cleaning of floor
Cleaning of AC Grills
Cleaning partition glasses
Cleaning of WCs, Urinals, Wash basins
Thorough cleaning/washing of floor
Mopping of floor
Cleaning of doors, windows, ceiling
Dusting
Cleaning of light fittings
Cleaning of Light switches
Cleaning of AC Grills
Washrooms Checking & refilling of liquid soap dispensers
 Washrooms
Cleaning of liquid soap dispensers
Cleaning of Nahni Traps
Cleaning of waste bins
Checking Toilet rolls & replenishing when required
Checking of Toilet roll dispensers
Checking of doors
Cleaning of Mirror
Checking of all fixtures - Taps/valves/jet spray etc.
Cleaning of vending machines
Cleaning of crockery
Thorough cleaning of all crockery
Cleaning of wash basins
Cafeteria/ Pantries Cleaning cupboards & surrounding areas
Cleaning of water coolers/Fridges
Cleaning of storage areas
Cleaning walls & Removing cobwebs
Thorough cleaning/washing of floors
Cleaning the terrace area
Cleaning/washing the terrace
Cleaning of drains
Terrace
Cleaning all doors
Cleaning all pipes/water tank externals
Cleaning of parapet walls
Cleaning the floor
Thorough cleaning & washing the floor
Cleaning walls/ceiling, removing cobwebs
Utility Area/Rooms
Cleaning/Washing of rubber mats
Cleaning of equipment
Clean the fuel storage area thoroughly.
Remove cobwebs
Clean all walls.
Staircases Dry Mop
Thorough cleaning & washing
Wet Mopping
 Facility Manager
Note: 1. In case there are any other site specific areas/activities these should be added in the checlist.
2. This checklist is to be filled only once in the beginning of operations
 Knight Frank (I) Pvt. Ltd.
Revision No: Checklist No. KF/FMS/HK/07
Revision Date:
Site Name:

Daily Cleaning Schedule

Date: Shift: No. of HK Boys in shift: No. of chambermaid in shift:
Locations
Timings

7am to 8am

8am to 9am

9am to 10am

10am to 11am

11am to
12noon

12noon to
1pm

1pm to 2pm

2pm to 3pm

3pm to 4pm

HK Supervisor FM/AFM
Note:
1 This Cleaning schedule should be prepared in the beginning operations at site. Use separate sheets for each shift as applicable at the site.
2 This should be modified whenever there is a change in the schedule.
3 A sample schedule is given below. The data filled in it is only a guideline for preparing the site specific schedule.

SAMPLE SCHEDULE - TO BE USED AS A GUIDELINE ONLY.

First Floor Second Floor 3rd Floor 4th floor CHAMBERMAID C
1 HAMBERMAID 2
TIMING LG UG
Zone-1 ,2, & 6 Zone- 3,4 & 5 Office area Cafeteria Zone-1 ,2, & 6 Zone- 3,4 & 5 Zone 1,2,11,12 Zone 3,4,5,6 Zone 7,8,9,10 A wing B wing
Janitor
Passage Area Dry Passage Area Dry
Passage Area Passage Area Passage Area Dry Passage Area Dry &
&wet moping &wet moping Cafeteria wet & Passage Area Dry & Passage Area Dry & Passage Area Dry & All toilet checking Fourth floor :
Dry & wet moping Dry &wet moping Cafeteria wet & & wet moping & wet moping &
7am to 8am Common Passage Common Passage Dry Mop wet moping & Break wet moping & Break wet moping & Break & Toiletries Toilet
& Break Out & Break Out Dry Mop cleaning Break Out Area Break Out Area
Area Glass Area CEO ,DCH cleaning Out Area Cleaning Out Area Cleaning Out Area Cleaning refilling. cleaning
Area Cleaning Area Cleaning Cleaning Cleaning
Cleaning Cabin Cleaning
Floor area &
Floor area &Work Gym room Work station , Floor area & Work Floor area & Work Floor area & Work Floor area & Work Floor area & Work
IS& ISM Work Station
Admin Area cabins Station Area & ,Doctor room training room Station Area & Station Area & Station Area & Station Area & Station Area & All toilet checking Third floor :
Workstation Area Area &
8am to 9am & HR Area Cabins Conference hall Library carpet No.1& 2 3 Conference hall Conference hall Conference hall Conference hall Conference hall & Toiletries Toilet
Cleaning & board Conference hall
Cleaning Checking & cleaning & Checking & Checking & Checking & Checking & Checking & Checking & refilling. cleaning
room Cleaning Checking &
Correcting dusting correcting Correcting Correcting Correcting Correcting Correcting
Correcting
 Toilet
Second
Dispatch room, Toilet cleaning, Toilet Checking Checking Cafeteria Toilet Checking Toilet Checking Toilet Checking Toilet Checking Toilet Checking
Passage Wet & Fourth floor : floor : Toilet
9am to 10am Luggage room & pantry Cleaning & ,cleaning & pantry ,cleaning & dusting & wash ,cleaning & pantry ,cleaning & pantry ,cleaning & pantry ,cleaning & pantry ,cleaning & pantry
dry moping Toilet cleaning deeply
BMS Room. Passage Moping Area Cleaning pantry Area room cleaning. . Area Cleaning Area Cleaning Area Cleaning Area Cleaning Area Cleaning
cleaning
Cleaning
Interview cabins EPBX Room Mux First floor :
Rest room & Hub Rest room & Hub VIP dining & Passage Wet & Rest room& Hub rest room& Hub rest room& Hub rest room& Hub rest room& Hub Third floor : Fourth floor :
10am to 11am dusting & Pantry Room & Hub Toilet
room cleaning room cleaning Breakout room, dry moping room cleaning room cleaning room cleaning room cleaning room cleaning Toilet cleaning Toilet cleaning
cleaning Room Cleaning cleaning
Passage Area
Passage Area Passage Area Dry Passage Area Dry &
Xerox Machine Dry & wet Cafeteria wet & cafeteria wet & Passage Area Dry & Passage Area Dry & Passage Area Dry & Second floor : UG & LG
11am to Data Centre Dry & wet moping & wet moping & wet moping & Third floor :
Area Dustbin paper moping & Break Dry Mop cleaning Dry Mop wet moping & Break wet moping & Break wet moping & Break Toilet deeply floor : Toilet
12noon Cleaning & Break Out Break Out Area Break Out Area Toilet cleaning
Waste Pickup Out Area Was cleaning Out Area Cleaning Out Area Cleaning Out Area Cleaning cleaning cleaning
Area Cleaning Cleaning Cleaning
Cleaning
Toilet
Board room Breakout room, Toilet Checking Checking LG1 & LG2 lift Toilet Checking Toilet Checking Toilet Checking Toilet Checking Toilet Checking Second floor : Fourth floor :
12noon to Cafeteria wet & First floor : Toilet
Cleaning & Pantry pantry cleaning.& ,cleaning & pantry ,cleaning & lobby & main ,cleaning & pantry ,cleaning & pantry ,cleaning & pantry ,cleaning & pantry ,cleaning & pantry Toilet deeply Toilet
1pm Dry Mop cleaning cleaning
cleaning Passage Mopping Area Cleaning pantry Area door cleaning. Area Cleaning Area Cleaning Area Cleaning Area Cleaning Area Cleaning cleaning cleaning
Cleaning
First floor :
LUNCH
1pm to 2pm LUNCH BREAK LUNCH BREAK LUNCH BREAK LUNCH BREAK LUNCH BREAK LUNCH BREAK LUNCH BREAK LUNCH BREAK LUNCH BREAK LUNCH BREAK LUNCH BREAK LUNCH BREAK
Toilet cleaning
BREAK
2ND & 3RD
Extra work & All Extra work & All Extra work & All Extra work & All
Extra work & All Cafeteria wet & Toilet &GYM Extra work & All Extra work & All Extra work & All Extra work & All UG & LG floor : FLOOR :
2pm to 3pm dustbin dustbin dustbin dustbin Lunch Break
dustbin EMPTYING Dry Mop cleaning cleaning dustbin EMPTYING dustbin EMPTYING dustbin EMPTYING dustbin EMPTYING Toilet cleaning Toilet
EMPTYING EMPTYING EMPTYING EMPTYING
cleaning
Panel room Panel room Panel room Panel room Panel room Both wing all 1ST, UG &
Passage Area Dry Panel room Cleaning Panel room Cleaning
3pm to 4pm All Glass Cleaning Cleaning & Glass Cleaning & Glass Glass Cleaning Glass Cleaning Cleaning & Glass Cleaning & Glass Cleaning & Glass Extra work ladies toilet LG floor toilet
& wet moping & Glass Cleaning & Glass Cleaning
Cleaning Cleaning Cleaning Cleaning Cleaning deeply cleaning cleaning.
 Knight Frank (I) Pvt. Ltd.
Revision No. Checklist No. KF/FMS/HK/08
Revision Date:
Site name:

List of Chemicals used

Date:
S No. Name of the chemical Purpose PPE to be used

10
 HK Supervisor FM/AFM

Note: 1. This should be filled once at the beginning of site operations

2. The MSDS of each chemical should be attached alongwith this checklist
 Knight Frank (I) Pvt. Ltd.
Revision No. Checklist No KF/FMS/HK/09
Revision Date:
Site name:

Housekeeping Consumables Stock Register

Month:

Quantity Total
Quantity issued
Account Opening received issued Balance
S No. Item
ing Unit stock during the quantity
month
HK Supervisor FM

Note:
1 The quantity of consumables issued should be written datewise as and when issued.
2 This data to be used for compiling Monthly Management Report
3 This is to be maintained in the form of a Register using this format
 Knight Frank (I) Pvt. Ltd.

Revision No: No. KF/FMS/HK/10

Revision date: Site:

JOB CARD
Shift: Location:

Category: Lunch Time:

Signature of FM

Note:
The job card should be issued to each HK individual.

The duties assigned too him should be written in it

Amend it in case there is a change in the duties