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PERFORMANCE REPORT FOR INDIVIDUAL DEVELOPMENT OF EXECUTIVE

Employee Information (All relevant details to be filled by the employee)

1
Employee Name: SUSHANT MAHADEV PATIL EIS Number: 90341827
Section
Present Functional
Current Designation: ASST MANAGER (EXCAVATION)
Position:
Service in Present Place of
Current Place of Posting: NCL(AMLOHRI) Since 12-NOV-15
posting:

Level of Reporting - As per current position occupied by employee

Position Name of Reporting Authority: Designation of Reporting Authority: Period of service under reporting
authority (specify in months)

Reporting Authority GAUTAM SARKAR CHIEF MANAGER (EXCAVATION) 12

Health Certificate: Declaration:

Employees in Grade E5 and above are required to attach a Health Please indicate (Yes/No) whether the annual return on immovable
Certificate along with this form. Please indicate (Yes/No) if you have property for the preceding calendar year was filed within the prescribed
attached your health certificate duly signed by a Medical Practitioner. date i.e. 31st January of the year following the calendar year?

Formal Training: Please indicate any formal training undertaken by you in the current year?

Type Period / Duration Institution / Place Nature of Training

-NA-

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PERFORMANCE REPORT FOR INDIVIDUAL DEVELOPMENT OF EXECUTIVE

Performance - Key Performance Indicators (KPI)-Based on Balanced Scorecard Framework

2 Guidelines:
- Sum of total weightage of all KPIs would be 100
Section
- Number of KPIs in Process quadrant would vary between 1(Minimum) and 5(Maximum) and for other quadrants it would vary between 1 and 3

Quadran (1)Key Performance Indicators (2)Weigh (3)Target (4)Achievement Rating (8)Wgt* (9)Wgt*
t tage Reportin Reviewin
(5)Self (6)Repor (7)Revie g g
ting wing Authorit Authorit
Authorit Authorit y y
y y
PROCES Coal Production achievement % 20 AS PER COMPANY 105% 1 1 1 .2 .2
S MOU
PROCES Scheduled Maintenance 10 ACTUAL NUMBER ALL SCHEDULED MAINTENANCES OF 1 2 2 .2 .2
S OF SCHEDULED SHOVELS ARE DONE IN TIME.
MAINTENANCE
OF SHOVEL WILL
BE MORE THAN
THE TARGET
PROCES Indent processing 10 THE ACTUAL ALL INDENTS WHICH WERE PROCESSED ARE 1 2 2 .2 .2
S NUMBER OF SUCCESSFULLY APPROVED .
INDENTS
PROCESSED
ACCURATELY
WILL BE 90% OR
ABOVE THE
TARGET
PROCES Timely submission of Annual/ monthly 10 ALL REPORTS TO ALL THE SOUGHT REPORTS HAVE BEEN 1 2 2 .2 .2
S Report BE SUBMITTED PREPARED AND SUBMITTED IN TIME
ON OR BEFORE WITHOUT ANY DELAY
TIME

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PERFORMANCE REPORT FOR INDIVIDUAL DEVELOPMENT OF EXECUTIVE

PROCES Maintenance of Logbook as per 10 ACTUAL NUMBER ALL THE ENTRIES HAVE BEEN MADE IN THE 1 1 1 .1 .1
S prescribed format OF ENTRIES CORRESPONDING LOG BOOKS AS PER
MADE IN THE REQUIREMENT
LOGBOOK WILL
BE MORE THAN
THE TARGET
FINANCI Profit variance per tonne 10 AS PER COMPANY 165% 1 1 1 .1 .1
AL MOU
FINANCI Recovery % of burned oil 5 BURNT OIL BURNT OIL RECOVERY IN THIS YEAR WAS 1 2 2 .1 .1
AL RECOVERY WILL MORE THAN PREVIOUS YEAR BURNT OIL
BE MORE THAN RECOVERY.
PREVIOUS YEAR
FINANCI Inventory or spare cost per cubic meter 5 ACTUAL SPARE BUDGETED SPARE COST OF BE1600 SHOVEL 1 1 1 .05 .05
AL of excavation COST PER CUM OF WAS LESS THAN PREVIOUS YEAR.REST OF
EXCV. WILL BE THE SHOVELS ARE IN WARRANTY PERIOD.
LESS THAN THE
BUDGETED SPARE
COST PER CUM
CUSTO Compliance of violations identified by 2 THE NUMBER OF ALL THE IDENTIFIED VIOLATIONS BY DGMS 1 2 2 .04 .04
MER DGMS VIOLATIONS HAVE BEEN COMPLIED SUCCESFULLY
COMPILED ON
TIME WILL BE 91%
OR ABOVE
OF THE
VIOLATIONS
REPORTED
CUSTO HEMM Availability % - Shovel 8 ACTUAL OVERALL SHOVEL AVAILABILITY FOR 1 1 1 .08 .08
MER AVAILABILITY 2018-19 WAS 89.88% COMPARED TO 85.56% IN
WILL BE ABOVE 2017-18 WHICH WAS 100.37%.
THE CMPDI
NORMS

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PERFORMANCE REPORT FOR INDIVIDUAL DEVELOPMENT OF EXECUTIVE

LEARNI Timely Completion of PMS Cycle (goal 2 100 PERCENT COMPLETED TIMELY 1 1 1 .02 .02
NG AND setting, feed back & final assessment) for
GROWT self
H
LEARNI Production manshifts loss due to 5 NO LOSS OF NO LOSS IN PRODUCTION MANSHIFT DUE 1 1 1 .05 .05
NG AND accidents PRODUCTION TO ACCIDENT
GROWT MANSHIFTS DUE
H TO ACCIDENTS
LEARNI Condition based monitoring (CBM) - Oil 3 THE NUMBER OF NUMBER OF SAMPLES AND OBSERVATIONS 1 2 2 .06 .06
NG AND Analysis/Vibration Analysis/Debree SAMPLES SEND IN SENT THIS YEAR HAS BEEN MORE THAN
GROWT Analysis/NDT Analysis/Spectroscopy THE CURRENT PREVIOUS YEAR AND BEEN DONE IN
H Analysis YEAR WILL BE COORDINATION WITH PROJECT CMC UNIT
MORE THAN THE
PREVIOUS YEAR

Submitted Online on
Total Sum of Weightage 100 Total Sum of Weigted Score 1.4 1.4
22-06-2019

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PERFORMANCE REPORT FOR INDIVIDUAL DEVELOPMENT OF EXECUTIVE

Half Year Review PRIDE Form No.: 96192

Item Comments
Employee comments: 1. Despite majority of machines being age-old and surveyed-off, the shovels availability figures have been
maintained above the CMPDIL norms(107% achievement).The machines have performed reliably, hereby
contributing in half-yearly target achievement.
2. The log-books have been maintained in the necessary prescribed format.
3. Reports have been prepared and maintained as per requirement.
4. There has been no loss of production man-shifts due to accidents.
5. Compliance and monitoring of several violations identified by DGMS, have been done successfully during
this period.
6. Oil sample and vibration analysis of the machines have been done periodically by nodal CMC cell.
Reporting Authority comments: AGREED

Submitted online on 13-10-2018

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PERFORMANCE REPORT FOR INDIVIDUAL DEVELOPMENT OF EXECUTIVE

Personal Qualities (Ratings to be provided by Reporting Authority and Reviewing Authority)

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Rating Scale for Personal Qualities
Section

"1" - Consistently exceeds company's expectations "2" - Consistently meets company's expectations

"3" - Meets company's expectations most of the times "4" - Partially meets company's expectations

"5" - Consistently does not company's expectations

No. Personal Qualities Definition Comments to support the rating Rating by Rating by
by Reporting Authority (if any) Reporting Reviewing
Authority Authority
1 EFFECTIVE COMMUNICATION SKILLS THE ABILITY TO COMMUNICATE IN A CONSISTENTLY MEETS EXPECTATION 2 2
CLEAR,SIMPLE AND TRANSPARENT WAY TO MAKE
OTHERS UNDERSTAND THE SITUATION
2 STRATEGIC ORIENTATION AND HAS A GOOD UNDERSTANDING OF THE BUSINESS CONSISTENTLY MEETS EXPECTATION 2 2
DECISION MAKING ABILITY AND THE ENVIRONMENT INCLUDING THE LAWS
AND RULES RELATED TO THE BUSINESS. MAKE
EFFORTS TO DEVELOP SELF AND TEAM AND TO
MAKE THEM CONTRIBUTE TO THE LONG TERM
BUSINESS STRATEGY AN VISION OF COAL INDIA
LTD.
3 PROBLEM SOLVING AND ANALYZES AND SOLVES A PROBLEM BY CONSISTENTLY MEETS EXPECTATION 2 2
ANALYTICAL ABILITY IDENTIFYING THE REASONS OF A PROBLEM IN A
PROPER WAY
4 ABILITY TO DEVELOP AND PROVIDES GUIDANCE AND SUPPORT TO THE TEAM, CONSISTENTLY MEETS EXPECTATION 2 2
MOTIVATE TEAM MEMBERS ENCOURAGES TEAM WORK, INSPIRES AND
MOTIVATES TEAM

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PERFORMANCE REPORT FOR INDIVIDUAL DEVELOPMENT OF EXECUTIVE

5 ABILITY TO COORDINATE AND BUILDS STRONG AND EFFECTIVE RELATIIONSHIP CONSISTENTLY MEETS EXPECTATION 2 2
DEVELOP COLLABORATIVE WITH INTERNAL AND EXTERNAL STAKEHOLDERS.
PARTERSHIPS MAKES POSITIVE USE OF THE EXISTING relations
through strong networking to meet the objectives of the
organization
6 INNOVATION AND CHANGE TAKES EFFORTS AND INITIATIVES TO INTRODUCE CONSISTENTLY MEETS EXPECTATION 2 2
ORIENTATION INNOVATIVE PROCESSES AND SYSTEMS IN THE
DEPARTMENT. MANAGES, DIRECTS AND LEADS
CHANGE INITIATIVES FOR EFFECTIVE LEARNING
PROCESSES. ENCOURAGES NEW AND INNOVATIVE
APPROACHES IN THE DEPARTMENT
7 PLANNING AND ORAGANIZING HAS THE ABILITY TO PLAN THE ACTIVITIES TO BE CONSISTENTLY MEETS EXPECTATION 2 2
CARRIED OUT BY SELF AND BY TEAM. IS ABLE TO
PRIORITIZE AND HANDLE EMERGENCIES TO
ACHIEVE GOALS AND OBJECTIVES WITHIN
DEFINED TIMELINES
8 RESULT ORIENTATION HAS A STRONG WILLPOWER TO ACHIEVE DESIRED CONSISTENTLY MEETS EXPECTATION 2 2
RESULTS. ENSURES THAT THE DEPARTMENT AND
THE ORGANIZATION ADHERE TO HIGH
STANDARDS OF EFFICENCY AND EXCELLENCE TO
ACHIEVE EFFECTIVE RESULTS BASED ON GREAT
PERFORMANCE
9 BUSINESS ACUMEN ABILITY TO UNDERSTAND THE RELATIONSHIP CONSISTENTLY MEETS EXPECTATION 2 2
BETWEEN REVENUE AND EXPENSES. USES THE
FINANCIAL DATA AND INFORMATION TO MAKE
PRACTICAL BUSINESS DECISIONS
10 EXTERNAL INFLUENCE FOR USING EXTERNAL INFLUENCE TO PERSUADE CONSISTENTLY MEETS EXPECTATION 2 2
PERSONAL GAINS OTHERS TO TAKE BIASED DECISIONS IN FAVOUR
OF SELF
Sum of the Score: 20 20

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PERFORMANCE REPORT FOR INDIVIDUAL DEVELOPMENT OF EXECUTIVE

Personal Qualities Score = Average Score = Sum of Score/No. of Personal Qualities: 2 2

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PERFORMANCE REPORT FOR INDIVIDUAL DEVELOPMENT OF EXECUTIVE

Special Achievements & Innovations (Remarks to be provided by Self, Reporting Authority and Reviewing Authority)
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Q. What are your significant achievements in the company?(E.g. successful completion of an extraordinary challenging task or major systemic improvement initiative)
Section
(Rating Scale: 1-Extraordinary Achievement, 2-High contribution towards achievement, 3- Average contribution towards achievement, 4-Low contribution towards achievement,
5-Negligible contribution towards achievement)
Remarks by Self Remarks and Rating of Reporting Authority Remarks and Rating of Reviewing
Authority
Rating : 1 Rating : 2

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PERFORMANCE REPORT FOR INDIVIDUAL DEVELOPMENT OF EXECUTIVE

THE SHOVELS HAVE PERFORMED VERY WELL IN THE PREVIOUS YEAR AND HAVE AGREED AGREED
HEREBY ENSURED THE ACHIEVEMENT OF ANNUAL COAL & O.B. TARGETS OF
AMLOHRI PROJECT.
A TOTAL OF 2 AWARDS, FOR MAXIMUM AVAILABILITY AND BEST MAINTENANCE IN
NCL, HAVE BEEN GIVEN TO SHOVEL SECTION IN THE YEAR 2018-19.
I AND MY SENIOR HAVE ENSURED THE REPLACEMENT OF HOSES ON TIME FOR
WARRANTY PERIOD PC-2000 HYDRAULIC SHOVELS WHICH PREVENTED MAJOR
BREAKDOWNS AND HYDRAULIC OIL CONSUMPTION.
PERIODIC MAINTENANCES OF ENGINES,PTO ,SWING MACHINERIES,PROPEL
TRANSMISSION FOR ALL HYDRAULIC SHOVELS ARE DONE ON TIME AS PER OEM
RECOMMENDATIONS.
ALSO I HAVE DONE ENGINE TRAINING IN CUMMINS INDIA LTD,PHALTAN(1 WEEK)
RELATED TO MAINTENANCE PRACTICES AND PROBLEMS IN ENGINES.
ALSO I WAS A MENTOR TO THE APPRENTICE TRAINEES AND PART TIME SUMMER
INTERNSHIP TRAINEES AND IMPARTED THEM KNOWLEDGE RELATED TO MACHINES.
BEING A PART OF SAFETY WEEK AND PARTICIPATED IN SAFETY WEEK PPT
PRESENTATION.
MAJOR WORK DONE IN BE1600 UNDER MY SUPERVISION AND MY SENIOR MENTOR
ATUL KUMAR SINGH INCLUDES:1. REPLACEMENET AND FITTING OF NEW BUCKET
CYLINDER AND BOTTOM DUMP CYLINDERS,2. REPLACING NEW RADIATORS AND
CHARGE AIR COOLER,3.FITTING OF NEW MAIN HYDRAULIC PUMPS IN BE-04.
4.TROUBLESHOOTING OF HYDRAULIC BACKPRESSURE ON ENGINE DUE TO
INTERCONNECTION OF PILOT HOSES
5.REPAIRED ENGINE FROM CWS WAS FITTED IN BE-02 SHOVEL.6. FITTING OF NEW
TRACK PAD DEPARTMENTLY IN BE-04 EVEN WITH LACK OF MANPOWER.

Q. What were the constraints that hindered your performance?

Remarks by Self Remarks of Reporting Authority Remarks of Reviewing Authority

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PERFORMANCE REPORT FOR INDIVIDUAL DEVELOPMENT OF EXECUTIVE

1.LACK OF MANPOWER EQUIPMENT WISE IN HYDRAULIC SHOVELS IS AFFECTING AGREED PARTIALLY AGREED PARTIALLY
WORK.CASES OF AVOIDING WORK IN AGEING MACHINES SUCH AS IN BE-1600
SHOVELS ARE SEEN FROM MANPOWER SIDE.
2. LIGHT VEHICLES AVAILABLE ARE LESS.THIS AFFECTS WORK AS IT AFFECTS
MOBILITY OF BOTH MANPOWER AND RESOURCES.
3. AGEING MANPOWER AND MACHINES.

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PERFORMANCE REPORT FOR INDIVIDUAL DEVELOPMENT OF EXECUTIVE

Final Rating
5 (To be filled by Reporting Authority and Accepting Authority)
Section Section Reporting Authority Reviewing Authority Accepting Authority
Performance(KPI) Score 1.4 1.4
Personal Qualities Score 2 2
Special Achievements and Innovations Score 1 2
Score: 1.5 1.55 1.55
Grade:

Signature : GAUTAM SARKAR RAJENDRA PRASAD Gunadhar Pandey, D(T/O)

Date: 08-JUL-19 09-JUL-19 07-AUG-19
Overall Score: 1.55 *
Final Grade:
Final marks of executive for year 2018-2019 is 1.55

The remaining section of this page is applicable only for executives who have employees in executive cadre directly reporting to them:

Total Number of executives directly reporting to you 0

Number of executives for whom goal setting has been done at the beginning of the year 0
Number of executives for whom Mid Year Review has been done 0
Number of executives for whom PRIDE has been submitted as per the schedule after final assessment 0

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PERFORMANCE REPORT FOR INDIVIDUAL DEVELOPMENT OF EXECUTIVE

Appellate Authority Remarks-(To be filled by Appellate Authority)

Comments:
6
Section

Final Grade by Appellate Authority

Final Rating provided post review by Moderation Committee

7
Section Change in Rating post review in Moderation
Committee
Reasons for Change in Rating

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