Request for Quotations No: 1666-XX

For Hiring of Services of a Laboratory to Validate

Protocol Developed for Identification of Iron Compound
for Wheat Flour Fortification

Issued by the Nutrition International “NI” (formerly known as the Micronutrient

Initiative)

Deadline for receipt of proposals at the NI:

Monday, October 3, 2019

17:00 West Indonesia Standard Time

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RFQ No. 1666-XX

1. SCOPE

Fortification of industrially processed wheat flour when appropriately implemented is

an effective, simple and inexpensive intervention for supplying vitamins and minerals
to the diets of large segments of the population. This program in Indonesia is expected
to contribute to improving the nutritional status of population, especially by addressing
iron deficiency anemia.

Though the Government of Indonesia mandated fortification of wheat flour in 2002

through Indonesian National Standard (SNI) 01.3751-2001, several studies indicated
that the intervention has not significantly contributed to reduction of anemia prevalence
in the country. The Indonesia standard i.e. SNI 3751:2009 did not specifically mention
the type/compound of iron that can be used to fortify wheat flour. This led the millers
to either use electrolytic or elemental iron that is not recommended by WHO for
countries where wheat flour consumption level is below 75 gram/capita/day. For this
consumption level, the WHO recommended iron compounds for fortification of low-
extraction wheat flour are NaFeEDTA (at 40 ppm iron), and Ferrous Sulfate and/or
Ferrous Fumarate (at 60 ppm iron).

In 2016, the Government of Indonesia (GoI) initiated a process to revise standard for
fortified wheat flour to align the SNI with the WHO recommendations and finally in July
2018, the Ministry of Health (MoH) revised the SNI for wheat flour fortification and this
revised SNI was issued by BSN i.e. SNI 3751:2018. The regulation mandating the
implementation of the revised SNI 3751:2018 will soon be issued by the Ministry of
Industry (MoI).

During meetings and field visits with stakeholders specially from governments there is
issues on method to differentiate type of iron that using in wheat flour. For this purpose
Nutrition International (NI) is planning supporting Government of Indonesia to develop a
protocol to identify the type of iron in the fortified wheat flour by seeking a laboratory to
validate the developed protocol and facilitate the laboratory space for the finalization
and contextualization of the protocol and orientation of government inspectors on the
developed protocol. The orientation of this test protocol will be undertaken by an NI
appointed international expert.

2. TECHNICAL SPECIFICATION

Bidders should refer to Annexure A, and B and C.

3. GENERAL INSTRUCTIONS AND CONSIDERATIONS

3.1 Bidders must provide all information requested below. Quotations that do not
provide the required information, or do not follow the submission requirements, will
not be reviewed.

3.2 Bidders are responsible for all costs associated with quotation preparation.

3.3 Requests for further information must be sent by September 26, 2019, 17:00 West
Indonesia Standard Time to:

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RFQ No. 1666-XX

Nutrition International
Gedung Wirausaha Lt. 2, Jl. H.R. Rasuna Said Kav. C-5
Jakarta 12940,
Indonesia.
Email : proposalsindonesia@nutritionintl.org

3.4 Nutrition International reserves the right to reject or accept any quotation in whole
or in part and to reject all quotations at any time without assigning any reason
whatsoever before award of Contract.

4. SUBMISSION OF QUOTATIONS

4.1 The closing date for submission of quotations is on or before October 3, 2019,
17:00 West Indonesia Standard Time. Late or incomplete quotations will not be
considered. The quotations must be submitted by email in English at the following
Email address to proposalsindonesia@nutritionintl.org with reference of “RFQ No:
1666-XX – Hiring of services of a laboratory to validate protocol developed
for identification of iron compound for wheat flour fortification“”in the subject
line.

4.2 Interested bidders (firms/institutions) shall submit the following documents:

 Cover letter
 Proposal including institutions profile with CV of team members, references of
minimum 3 relevant experiences, and proposed budget using the budget
template provided in Annexure B.

4.3 Bidders should refer to Annexure B for the format for quotations.

4.4 Bidders must include the timeline in Annexure B along with their quotation and
indicate their ability to meet the schedule by accepting or adjusting the dates.

4.5 All prices shall be valid for a period of 3 months after the Closing Date.

5 BIDDER SELECTION AND CONFIDENTIALITY

5.1 NI will review all complete quotations and inform the successful Bidders within 3
weeks of the Closing Date.

5.2 NI will respect the confidentiality of all information provided by Bidders.

6 FINANCIAL PROPOSAL

6.1 The financial proposal must contain the expected budget for accomplishing the
complete work with detailed breakup. All amounts quoted must be in IDR. The
Bidders should provide a detailed budget, based on the format attached as
Annexure-B.

6.2 Fees should be inclusive of Indirect Cost.

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RFQ No. 1666-XX

ANNEXURE A

Terms of Reference for Hiring of Services of a Laboratory to

Validate Protocol Developed for identification of iron compound for
wheat flour fortification

1. Introduction
Fortification of industrially processed wheat flour when appropriately implemented is an
effective, simple and inexpensive intervention for supplying vitamins and minerals to the
diets of large segments of the population. In 2016, the Government of Indonesia (GoI)
initiated a process to revise standard for fortified wheat flour to align the SNI with the WHO
recommendations. Nutrition International Indonesia is supporting Government of Indonesia
to develop a protocol to identify the type of iron in the fortified wheat flour. For this purpose
NI is seeking a laboratory to validate the developed protocol and facilitate the laboratory
space for the finalization and contextualization of the protocol and orientation of government
inspectors on the developed protocol. The orientation of this test protocol will be undertaken
by an NI appointed international expert.

2. Objectives
a) Validate the protocol developed for identification of iron compounds in fortified wheat
flour (Electrolyte iron, Fe Sulphate, Fe Fumarate or NaFeEDTA);
b) Facilitate laboratory space, equipment and reagents for NI appointed international
expert, to finalize and contextualize the iron testing protocol;
c) Demonstrate and test protocol to the selected key government officials and NI country
office staff to make them competent to follow the protocol thereafter independently;
3. Scope of Work
a) Undertake validation of the test protocol developed by NI to identify iron compounds in
fortified wheat flour;
b) Ensure that appropriate laboratory space, equipment and reagents are available for the
finalization and contextualization of the test protocol which will be carried out by NI
appointed international expert;
c) Ensure appropriate laboratory space, equipment and reagents are available for the
orientation of key government personnel on the developed protocol by NI appointed
international expert;
d) Organize the logistics for government officers to and from Bogor on the day of
orientation;
e) Organize the reimbursements of allowances to the government inspectors on the day
of orientation;
f) Make necessary arrangements for the orientation, including provision of lunch for all
attending the orientation.

4. Participants for Orientation

The orientation on the protocol for identification of iron compounds in fortified wheat flour
will be attended by: 8 to 10 government inspectors from BPOM (2), MoI (2), MoT (1) and
NI Indonesia staffs/ consultants (5)

5. Time frame: 1 December to 15 December 2019

6. Deliverables
The selected agency should submit several reports namely : (a) Validation test report; (b)
Activity Report; (c) Financial Report (as per NI’s format)

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7. Role of NI in the assignment

a) Share list of key government inspectors/ key personnel who need to be invited for the
orientation;
b) Support the field visit of the NI appointed expert (Dr. Reddy from Iowa State University)
to the laboratory;
c) NI will provide language translation support during the field visits.

8. Qualification of agency: Agency should have proven experience at least 2 years to

conduct similar type of activities.

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RFQ No. 1666-XX

ANNEXURE B
TEMPLATE OF PROPOSED BUDGET
Hiring of services of a laboratory to validate protocol developed for identification of iron
compound for wheat flour fortification

Unit Cost Total Cost

No Activity Unit Times Remarks
(IDR) (IDR)
Validation methode to
A diferenciate type of 1 1
-
iron
Sub Total A
-
B Laboratorium rental
1
Equipment +chemical 1 1 -
2
Technician/Chemist 2 1 -
3 1 1
Electrical and other -
Sub Total B
-
C Invite Inspector from WFF stakeholders
Should not
1
Meeting package 11 1 250,000 2,750,000 be change
Should not
2
Transportation 5 2 600,000 6,000,000 be change
Should not
3
Local Organizing Comite 2 1 400,000 800,000 be change
4
Reporting 1 1 -
Sub Total C
Sub Total Cost
-
Management Fee (xx%)
Total Cost

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