Portfolio Case Study 1

Major Deliverables

Following are the major deliverables

a. List of sponsors with the amount sponsored
b. List of local college fields that can be used for the tournaments
c. List of teams playing in the event along with schedule of matches
d. Finalized rewards for the teams
e. Design of T-shirts and accessories to be manufactured for the event
f. Logistic details for the events like volunteers, soccer balls etc.

How would developing a WBS alleviate some of the problems that occurred during first
meeting?

The benefits are as follows

a. WBS will provide the holistic picture of the event and provide a structure to the activities that
needs to be planned and managed.
b. Being the first event, WBS will help them in scheduling of the soccer matches, handling the
registration, cost estimations and defining logistics.
c. WBS will reduce, to some extent eliminate, the possibility of forgetting a task completely. All
the tasks will be listed in a map, with their defined priority and sequence.
d. There were important issues raised regarding injustice in the soccer field etc. These can be
tracked through WBS and the manager can plan mitigation activities for the same like identifying
good referees.

Where can Nicolette find additional information to help her develop WBS structure?

To develop a good work breakdown structure, Nicolette can collect the information from the
following sources

a. She can search for the other soccer events that are planned by other clubs. She can get access to
their schedules, awards, events sequencing, invitees, referees list etc. from the websites or
contact persons of those soccer clubs. This will help her to identify the best practices i.e. what to
do and what not to do while organizing such events.
b. She can have a brainstorming session with the colleagues and identify the tasks that need to be
planned.
c. She can also take inputs from the soccer club members who have participated in other such
events.

How could Nicolette and her Task force can use the WBS to generate the cost estimates for
the tournament? Why would this be useful information?

WBS will provide a holistic picture of the event to Nicolette and her task force. It will break the
complete event into many small tasks/activities which can be more accurately estimated with
 Portfolio Case Study 2

appropriate buffers if required. Later these costs for individual tasks can be added to arrive at the
complete cost of the event.

This information is very useful and will help in the following way
a. WBS will help them to identify the cost drivers of the event. This will allow them to reduce the
costs of the event if the budget does not permit.
b. WBS will help them arrive at numbers for size of the event, number of teams to play, number of
referees, number of fields to book etc.
WBS will help them arrive at the registration fees for the event, which is one of the major
financing for the event