Block

OPENING

PROJECT EXPLANATION

READY TO GO
EXPECTATION SETTING &
WORST CASE SCENARIO
Q&A
Session Name Objective

EP has clear expectation of the

Introduction
Webinar

EP know more about the uniqueness of

Wonderfull Indonesia
Indonesia

Opening Ceremony

EPs understand more about their

IPS personal goals and also give leadership
development .

Traditional Dancing Class

Eps can showcase their traditonal

Global Village
culture to the local citizen

Visit Rural Ara

Island Trip

Give them understanding that EP also

Collaboration
can involve in LC activities

Activities outside the Giving explanation of added activities in

project your project that EP will attend
Firefighting Ep understand about the complain flow

EP get the clear information and

Visa information & travel
direction about visa and the impartance
insurance
of travel insurance.

EPs understand about our country

condition, specificaly the weather,
Logistic preparation
political situation, and socioculture
needed
situation in cities which they will do the
project

Culture shock preparation EPs understand the local citizen habit

EPs understand the arrival pickup

Arrival Pickup (boleh no)
arrangement before arrival

Departure Support (boleh EPs understand the legal procedure on

no) how to leave the country

EP understand thejob description in

Job Description
details for the next 6 weeks
 EP understand that they can't leave the
project before 6 weeks/before project
Duration
end. If they do leave, they have to pay
penalties (depend on LCs)

EPs understand that they/re here to

Working Hour (boleh no) work and have minimum 5-6hours per
day

Explain to the EP there will be

representative from AIESEC ensures
First Day of Work (boleh that the EP is assisted to the
no) place/organization of work on the first
day of

Ep understand that what something

Accomodation
that Host entity give to the EP

EP has clear expectation of any

Basic Living Cost compensation (subsidy or meal) that
they will get

EP aware and has the ownership of

Development Spaces personal goals that they will develop
during exchange experience
 Estimated
Flow
Duration

1. Introduce yourself
2. Check In
5'
3. Explain the objective of Webinar
4. Explain the Webinar blocks

Story telling about Indonesia 7'

OPS MAKE in PPT 6 July

Explaining:
1. What is IPS

2. Why we should do IPS

10'
3.Where is the IPS

4. When is the IPS

5. What should EP prepare

4-5x

1.Explaining What is global village and the

purpore of it
2. Set goals for Globalvillage
10'
3.When and Where the Global village

4.What EP should bring for global Village

1. Explaining what kind of Activity that EP can /

should involve. Ex: LC meeting, YouthSpeak, etc
2. EP to-do list (for promotional needs). Ex: Become a
10'
speaker in our LC event
3. What they need to prepare
4. Why they should to it all. Ex: to gain a certificate

1. Explaine the activities

10'
2. Why it was fun and beneficial for them
1. What is firefighting
2. Explain to the EP from the first step until the last 10'
step of complain

1. Explaining all types of Indonesia Visa

2. Explaining of what type of visa that they should
choose
3. What they should prepare to apply visa 10'
4. Terms & Condition if extend
5. Why they need to have travel insurance

1. Explain the logistic lists 7'

1. Story telling of how Indonesian talk, socialize,

greet, eat, behave, etc 7'
2. Explain how they can prepare to adapt
1. What kind of aarival pickup services that you will
provide (pickup at airport, or giving direction only, etc)
2. Who's going to pick them up
3. Where is the meeting point
4. Worst Case Scenarios:
- You can't communicate with local 10'
- If your baggage was lost
- Your flight got delayed
...etc
5. Give the solution

1. Explain what they need to bring/ not to bring before

leave Indonesia 7'
2. Explain the regulation of how to leave Indonesia

1. What is their Job Description (if changes happen,

explain why)
2. Worst case scenarios explanation:
- If the project doesn't feel has an impact 10'
- If you feel ignored by locals
...etc
3. Give the solution
1. Explain how many weeks the project will takes
2. Terms and Condition 10'
3. Indemnity Form

1. What is their working time

2. Worst case scenarios explanation:
- If you feel has a lot of free time
10'
- If you worked too much
...etc
3. Give the solution

1. Who's going to assist them in first day of work

5'
2. What will you do on first day of work

1. What kind of accomodation that you will provide

2. The real condition of their accomodation
3. Worse case scenarios:
- You have sharing bed with other EP
10'
- The house don't haveo toilet seat
- The house dont have AC
....ect
4. Give the solution

1. Explain the meal provided and covered

2. When they can get the meal
3. Where EP can get the meal
4. Worse case scenarios:
- You dont like the food 5'
- You have allergy
- It was too much
...etc
5. Give the solution

1. Explain the meaning of Development Spaces

2. Who's going to be in charge
3. When it will happen (first & end of exchange)
4. What they need to prepare (PDP)
5. Worst case scenarios: 10'
- You feel not well developed in current TN
- The TN is not supportive
....etc
6. Give the solution

5'
Introduction

-
 Wonderfull Indonesia

References: http://www.indonesia.travel/gb/en/destinations
 IPS

Global Village

Collaboration (speaker, etc)

Activities outside the project (teamdays,

testimoni, wtc)
Based on your project (Put your plan if there
is any collaboration with community such as
speaker, Brand advocacy to promote project
with media partner)
 Firefighting

1.) Firefighting explanation: https://issuu.com/ncbbrazil/docs/firefighting.pptx

2.) Firefighting procedures: https://issuu.com/juancarlosfayad/docs/aiesec_in_colombia_-

_firefighting_g (page 5)
 Visa information & travel insurance

1.) There are 5 types of Visa here,

1. Tourist visa
2. Diplomatic Visa
3. Transit Visa
4. Visa On Arrival
5. Social Culture

2.) Your VISA must be Social Culture since you are going for organizational purpose and we do not let
you to take Visa On Arrival, why ? cause we have an agreement with our Imigration to use social
culture visa and using another Visa is not allowed ( this is for the whole aiesec in Indonesia not only
aiesec in our LC )
There are two types of Socio Culture Visa; 30 days and 60 days.

3.) If you want to stay more than your VISA available time, you need to EXTEND IT. If you need an
extension please contact your __ ( before your arrival )

4.) Things to be prepared for extend: Passport and Visa. Visa extension fee is about Rp. 355.000 +
administration fee 25.000 so it will be 380.000 or $30. And you are going to make a photo in
Immigration after we proceed the administration, we are going to help you as well. One day late in
extending VISA, means you have to pay $20.
The code of Social Culture Visa is : 211

5.) AIESEC in ___ wont cover any medical expenses or loss

 Logistic preparation needed
(based on your project needs)

1. Documment to bring :
- Passport with Social Culture Visa
- Flight Ticket
- Travel Insurance
- Debit or Credit Card with Visa or MasterCard logo (it makes you easier to take cash money from ATM)
- Student Card

2. Project Needs
- Laptop
- Proper and formal clothes. As you know that Indonesia is eastern country, so please wear proper clothes in your daily here,
for example : t-shirt and jeans. Please no tanktop and hotpants. When you are at school, please wear formal clothes, for
example : shirt + trousers + shoes.
- Souvenirs. For polite things, you can bring souvenirs or any special country foods for your host family and also for our LC.
- Books about your country. And you can bring books about your country or culture

3. Personal Needs
- Personal medicine & sanitary
- For women, bring tampon because in Indonesia its still rare things so better if you prepare and bring it from your country
- And the last one, please dont forget to print out the Indemnity Form
- International adaptor

4. Living
- summer: comfortable clothes (cotton, etc)
- winter: umbrella, warm clothes, etc
- food (if you have allergy, food limitation, vegatarian, etc)
 Culture shock preparation

Indonesians are:
- 90% moslem. We pray 5 times a day
- has night time limit (9.00pm)
- uphold the manners. You need to be polite
- rarely speak English. You need to simplify your sentence or learning basic Bahasa
- our nation believes (Pancasila). Ex: Ketuhanan Yang Maha Esa
- like to socialize. We like to go out in groups
- only woman who does 'cipika cipiki'
....etc
Arrival Pickup (boleh no)

Job Description

Working Hour (boleh no)

First Day of Work (boleh no)

Accomodation

Basic Living cost

Development Spaces
Based on your project
 Duration

1. Explain how many weeks the project will takes: Depending on your planning

2. Terms and Condition:

- They should stay until the project ends
- They should obey the project rules
....etc

3. Indemnity Form
indemnity form is a statement letter which stated that AIESEC in ____ will not be
responsible in anything that you do during your day off work and after the project ends.
Ex: you go for travelling after your internship, you did something bad and you got
imprisoned, AIESEC in _____ won't be liable for your carelessness.

The Indemnity form should be sent to your OCP's (or anyone who's in change) email
before your arrival.
 Departure Support
(boleh no)

Departure support: http://soekarnohatta-airport.co.id/en/guides/visa/94