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Business Blueprint Document

BBD_FI_03
Asset Accounting
PROJECT NIRMAN

Business Blueprint Document


BBD_FI_03 - Asset Accounting

Sep 2018

Page 1 of 20
Business Blueprint Document
BBD_FI_03
Asset Accounting
PROJECT NIRMAN

TABLE OF CONTENTS

1 Document History ........................................................................................................................ 3


1.1 Change History .............................................................................................................................. 3
1.2 Approval Detail .............................................................................................................................. 3
1.3 Other Related Documents ............................................................................................................. 3
2 Business Process ........................................................................................................................ 3
2.1 Scope ............................................................................................................................................. 3
2.2 Key Business Requirements ......................................................................................................... 3
2.3 Key Assumptions and Dependencies ............................................................................................ 4
2.4 Associated Master data/ Organizational Elements ........................................................................ 4
2.5 Business Process Description ....................................................................................................... 4
 General Master Data ............................................................................................................................7
 Time Dependent Information ................................................................................................................7
 Standard Retirement process of an asset .....................................................................................8
2.6 Business Process diagram ..........................................................................................................11
2.7 Business Process Step details .................................................................................................... 15
2.8 Inbound /Outbound Interfaces .....................................................................................................20
2.9 Process Variation/ Exceptions ..................................................................................................... 20
2.10 Key Process Improvements .................................................................................................20
3 Role Definition & Change Impact ............................................................................................. 20
3.1 Roles and Responsibility ............................................................................................................. 20
3.2 Change Impact (Organisational/System/Process) ......................................................................20
4 Gap Analysis & Resolutions ..................................................................................................... 20

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Business Blueprint Document
BBD_FI_03
Asset Accounting
PROJECT NIRMAN

1 Document History
1.1 Change History

Ver. Date Summary of Changes Author


V.0 First Draft Harish Arora

1.2 Approval Detail

Ver. Date Name & Position of Approver Signature


Process Owners:

Core Team:

Denpro Consultant :
Harish Arora

1.3 Other Related Documents

Related Document Comment

2 Business Process
2.1 Scope
The Asset Accounting (FI-AA) component is used for managing and supervising fixed assets with the SAP
System. In Financial Accounting, it serves as a subsidiary ledger to the General Ledger, providing detailed
information on transactions involving fixed assets.

2.2 Key Business Requirements


1. Currently Fixed Asset register is maintained in existing System for PBRI in Hardwar and this will be
migrated in SAP SAP S/4 HANA
2. Capitalization from CWIP to Fixed assets should be capitalized from system after completion of
project.
3. Depreciation as per Company Act and IT Act

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Business Blueprint Document
BBD_FI_03
Asset Accounting
PROJECT NIRMAN

2.3 Key Assumptions and Dependencies

1. Accurate maintenance of asset master data and its various critical fields.

2.4 Associated Master data/ Organizational Elements


 Asset Master Data

2.5 Business Process Description


2.5.1 Chart of Depreciation and Depreciation Areas

A Chart of depreciation contains the various data needed to manage the Depreciation and valuation of
Assets. All valuation parameters and values necessary for this are maintained in an area called the
Depreciation area. The system allows the maintenance of multiple depreciation area. Depreciation areas
are grouped together into a Chart of Depreciation.
Asset values and the Depreciation values from the individual depreciation areas can be posted to
separate accounts in Financial Accounting. The accounts can be individually specified in the account
allocation key for each Depreciation area. The account allocation key is specified for each asset class.
The system posts the Asset transactions on-line to the General ledger accounts that have been specified.
The Depreciation postings are carried out periodically.

Chart of Depreciation Description

5000 PBRI Chart of Depreciation

The following Depreciation Areas will be used for PBRI.

Depreciation
Depreciation Chart of Depreciation
Area Number
01 Book Depreciation in Local Currency PBRI – PBRI Chart of Depreciation
15 Depreciation as per Income Tax Act PBRI – PBRI Chart of Depreciation
1961

2.5.2 Account Determination

The key of an account determination must be stored in the asset class asset class. In this way, the account
determination links an asset master record to the general ledger accounts to be posted for an accounting
transaction using the asset class.

You specify the general ledger accounts to be posted for the individual accounting transactions in later
implementation activities. You can specify various accounts for each depreciation area to be simultaneously
posted to.

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Business Blueprint Document
BBD_FI_03
Asset Accounting
PROJECT NIRMAN

The account determination is maintained in the master data portion of the asset class. The account
determination defines the accounts in Financial Accounting in which automatic posting should take place.
Since the account determination is specified in each Asset class, a uniform account allocation for the class is
guaranteed. The transaction type identifies the type of business transaction. Using the transaction type, the
system posts the transaction to the appropriate accounts of the given account allocation.

2.5.3 Asset – Transaction Types

Asset Transaction Types identify individual business transactions within in the Asset Accounting. A
transaction type has to be entered or proposed by the system, for each transaction that affects assets.
Some of the Transaction types that are being used in the Assets Business Process are given below:

Transaction Type Description of the Transaction Type

100 External asset acquisition


105 Credit Memo in invoice year
110 In-house acquisition
115 Settlement from CO to assets
116 Acquisition - internal settlement to AUC
120 Goods receipt
200 Retirement without revenue
210 Retirement with revenue
400 Post-capitalization
401 Post-capitalization in following year
600 Manual ordinary depreciation on prior-yr acquisition
610 Manual ordinary depreciation on current-yr acquisition
640 Unplanned depreciation on prior-year acquisitions
641 Unplanned book depreciation on prior-yr acquisition
711 Write-up ordinary book depreciation

2.5.4 Asset Classes

The Asset class is the criterion for classifying or structuring Assets. Each Asset master is assigned to
exactly one Asset Class. Via the Asset class, each Asset is assigned to a General Ledger Account.
Several Asset classes can use the same account assignment. For each asset class, control parameters
and default values can be defined for depreciation calculation and other master data. In the creation of the
asset class, you have to maintain the account determination, screen layout rules, number range and
status of AUC.
In the PBRI scenario, you have to maintain the following asset classes.

Asset Class Description of Asset Class

10000 Land

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Business Blueprint Document
BBD_FI_03
Asset Accounting
PROJECT NIRMAN

11000 Building
11500 WIP Building
12000 Plant/Machinery
12500 WIP Plant/Machinery
13000 Furniture
13500 WIP Furniture
14000 Office Equipment’s
14500 WIP Office Equipment’s
15000 Computer
15500 WIP Computer
16000 Vehicle
16500 WIP Vehicle
17000 Tool
17500 WIP Tool
18000 Lab Equipment’s
18500 WIP Lab Equipment’s
30000 Low Value Asset

Note: In the same line CWIP asset classes will be created except low value assets.

2.5.5 Asset Master Data

The Asset Accounting module provides most of the processes required for the management of fixed
assets. The module is integrated with all other modules and data for all asset-related transactions is
updated into G/L online. Accounting for assets is done on the concept of sub ledger - all postings made to
any asset are updated in the G/L account and there will not be any difference between the values as
shown by the asset reports and the G/L balances.
The depreciation calculation process is also automatic, and depreciation is posted to the books of
accounts at pre defined periodical intervals (generally monthly). Depreciation can be calculated according
to different principles for the same asset, based on business requirements. For example, the depreciation
rates for accounting purposes and for tax purposes can be different.
The asset master contains all the important information required, and the depreciation calculation,
postings to cost centres etc. depends upon the assignments made in the master data.
Usually the Finance department gets a request from any other department for the creation of a new asset
master. The Finance department verifies and analyzes whether the same is required to be made or not
based on the business rationale. Once the Finance department creates the same, the intimation of the
same is forwarded to the concerned department, who has raised the request, and maintenance
department who will create equipment against that asset.
The asset master record contains all information relating to an asset that remains unchanged over a long
period
 Asset related information
 Organizational allocations (usually time-dependent)

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Business Blueprint Document
BBD_FI_03
Asset Accounting
PROJECT NIRMAN

 Depreciation terms
The system stores all the values and all transaction data for each asset master record.
The structure of the asset master record depends directly on the asset class. Numbering of assets and
field controls at the asset master level are controlled by asset class. The asset master record contains all
the important information required for doing transactions for an asset. The asset master record is divided
into the under mentioned categories:

 General Master Data


This part of the master record contains concrete information about the fixed asset. The following field
groups exist:
Description

This is the name given to an asset.

Capitalization Date
Each asset capitalisation date is recorded in the Asset Master at value date. The value date is the date of
the first transaction posted on the asset. This is the date from which the asset will be recorded on the
books and is used to calculate depreciation.
Account Determination
Each asset is posted to certain reconciliation accounts in the general ledger. To make sure this occurs, an
asset class is given a set of rules known as account determination to allow posting to specified GL
accounts. Each asset for which a posting to the GL is required must have an account determination rule.
Deactivation Date
This is the date on which the final retirement of the asset transpires. This prevents further asset
movements taking place on the give asset.
Acquisition Year and Period
This field will be used to record the fiscal year and the period of first posting on the asset. This will be
determined from the value date for the asset, which tends to be the posting date.

 Time Dependent Information


Certain information need to be maintained in the asset master which is linked with time. Whenever there
is change in these tabs then it is only affected from a certain time frame. The under mentioned tabs needs
to be maintained in the time dependent view:
Cost Centre
This field will be used only for reporting purposes. The standard SAP uses this field to identify the cost
center responsible for management of the asset as well for receiving depreciation postings.

Plant
A plant is the organizational unit that is used to classify material related movements. If an asset is
contained within a plant, it may be assigned the same. This will allow PBRI Steel Ltd to evaluate assets by
plant for reporting purposes.

Location
We have to enter a location for the asset in this field. This field is used for information purposes only. It
can be used in selection criteria for reporting (for example, for the inventory list).

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Business Blueprint Document
BBD_FI_03
Asset Accounting
PROJECT NIRMAN

2.5.6 Asset Acquisition


This business process documentation will enlist the process of Asset Acquisition. Basically there are four
ways in which an asset could be acquired:
Direct Capitalization through Accounting

In this type of scenario assets like car etc will be purchased directly by posting an entry in Finance Module
without referring the purchase module. These types of cases will be very few in number and will apply for
acquisitions which doesn’t attract excise or other indirect taxes. The acquisitions of this type will be posted
by the Finance personnel who will impact the Asset Management Module and the Financial Books.

Capitalization through Materials Management Route

In this type of scenario, the purchase requisitions will have a reference of the asset which needs to be
purchased. All the purchasing documents will have a reference of account assignment category “A” i.e.
asset.
Before making a purchase requisition the concerned personnel will inform the Finance department
regarding the same and request them to create an asset master which could be used in the purchasing
documents.
All the CAPEX purchase documents will also have a reference of dummy material code.
In the above scenario the asset is capitalized at the time of posting the receipt of the asset.
Issue from Inventory on to Asset

In this type of scenario, the items are purchased as normal stock items and subsequently issued to the
asset through movement type 241. If the issue is to a new asset, then before issuing the material the said
asset master has to be in place.

2.5.7 Asset Retirement or Scrapping


During the life of an asset, some changes related to the asset can be in the form of disposal of the asset
due to sale or due to the fact that the asset in no longer has any useful life. Asset retirement is the
removal of an asset or part of an asset from the affiliate asset portfolio. This removal of an asset (or part
of an asset) is posted from a book-keeping perspective as an asset retirement.

The asset management is capable of handling the retirement of assets either:

- By Scrapping
- By sale with customer or without customer

 Standard Retirement process of an asset

Retirement

Sale Scrapping

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W/o Customer
Business Blueprint Document
BBD_FI_03
Asset Accounting
PROJECT NIRMAN

Retirement by Sale without customer

With this type of retirement, the system automatically creates a gain or loss posting, as well as revenue
clearing entry, in addition to the asset and accumulated depreciation correction postings. The calculation
of gain or loss from the retirement of asset is calculated by comparing the disposal or retirement value of
the asset to its current net book value. If the retired value is greater than the asset NBV then a gain or
revenue is generated from the retirement, otherwise the difference is booked as a loss or expense.

Retirement by Sale with customer

In case of retirement by sale with customer, billing will be from Sales and Distribution module posting
customer account and crediting sale of asset revenue account. This process is covered in details in Sales
and distribution module.

To clear the asset from the asset accounting the process of retirement by sale without customer will be
followed as mentioned above.

Retirement by Scrapping

A retirement without revenue is the removal of an asset from the asset portfolio without any revenue, by
scrapping. When this option is used, the system does not create revenue and gain/loss postings. Instead
it creates a Loss from an asset retirement without revenue posting in the amount of the net book value
being retired.

In the case of PBRI the intimation about the disposal of a particular asset will flow to Finance Department
from other departments to which an asset is related. Then the Finance Department will decide whether a
particular asset needs to be scrapped or can be sold off.

If it is decided that a particular asset could not be sold, then it will be scrapped and the Written down
Value as on the day of retirement will be charged to the profit and loss account.

On the other hand, if it decided that a particular asset can be actually sold then an asset is discarded in
the asset management module with the current Written down Value with no profit and loss posted. The
current Written down Value will be posted to the Revenue Clearing Account and parked in this account
unless cleared off by passing a bill in Sales and Distribution Module.

Then the respective sales order will be made by Sales Department with a dummy material code which will
be disclosed in excise to have the taxation repercussion. There will no Post Goods Issue for this sales
order and directly the billing document will be processed against the sales order debiting to the customer
account and crediting the Revenue Clearing Account.

The difference between the Sale Price and Revenue Clearing Account will be the profit or loss on the sale
of asset.

2.5.8 Asset Transfer


In case of transfers within the same company i.e. Intra Company transactions, the new location need to
be updated in the location field in the asset master record using transaction code AS02. The different
locations wherein the asset was located at different time intervals can be viewed in the asset master
record.

In case of transfers from one cost centre to another, the same needs to be updated in the cost centre field
in the asset master record using AS02. The different cost centres wherein the asset was located at
different time intervals can be viewed in the asset master record.

In case of postings to a wrong asset class, transfers can be made through the system (T. Code: ABUMN)
in order to transfer the assets to its correct asset class.

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Business Blueprint Document
BBD_FI_03
Asset Accounting
PROJECT NIRMAN

All the above transfers’ i.e. from one location to another, from one cost centre to another can be tracked
through the standard reports available in the system. In case of any change in cost centre in the asset
master record, depreciation will get charged to the respective cost centre based on specific time intervals
for which they were held by each cost centre. In case the location change happens for the earlier period,
the revised cost centre wise depreciation will not be updated for the previous period.

2.5.9 Asset Depreciation Calculation

The SAP System identifies the following types of depreciation:

 Ordinary depreciation i.e. Book Depreciation, provides for the planned distribution of the
acquisition and production costs over the useful life of the asset.
 Additional Depreciation area is being to provide depreciation reports as per legal requirement

Depreciation posted in the books of accounts on monthly basis, based on the Period Control or yearly as
the case may be.

The planned depreciation is posted directly to Financial Accounting (FI) when you run the periodic
depreciation-posting run. This posting run posts the planned depreciation for each posting level for each
asset as a lump sum amount. The calculation and scheduling of depreciation automatically controlled by
the system. Planned depreciation from Asset Accounting has to be periodically posted to the
corresponding asset and expense accounts of the general ledger.

Execute the Book Depreciation process in test mode and analyse the details and check for log. Based on
the results, user will take a decision to run the program in the Update mode. The Update mode has to be
in the Background process only.

Depreciation as per IT act should calculated based on block asset.

Low Value Assets

Low value assets, where acquisition cost of each of less than Rs.5000/- should be capitalized and
separate asset class will be created to handle the low value assets. Normally, Low value assets are fully
depreciated in the year of purchase or in the period of acquisition. This can be achieved by using the
special depreciation key and the expected useful life of one month.

Depreciation calculation to exact day

Depreciation calculation to exact day specifies that the system calculate depreciation to the day. Any
period control methods entered in the depreciation key are ignored for the entire useful life of the asset.
This applies to all transactions (acquisitions, retirements, and transfers). The system always uses the
asset value date as the depreciation start date.

The "depreciation to the day" function becomes active for an asset as soon as the asset has a
corresponding depreciation key and the asset is capitalized (posted to). Once this takes place, it is no
longer possible to switch off this function for the asset, even if you change the depreciation key. On the
other hand, it is not possible to activate this function for an asset after it has already been capitalized
using a different depreciation key.

In the case of PBRI, depreciation should be calculated on any capital asset of value more than Rs.5000/-,
Straight Line Method (SLM) depreciation is to be calculated and rates are mentioned in the specified
manner in Schedule IV to the Companies Act, 1956.

2.5.10 Asset Under Construction (AUC)

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Business Blueprint Document
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Asset Accounting
PROJECT NIRMAN

Assets under construction (AUC) are a special form of tangible asset. They are usually displayed as a
separate balance sheet item and, therefore, require separate account determination and asset classes.
During the phase in which an asset is under construction, all actual postings are assigned to the AUC.
Once the asset is completed, a transfer is made to a master record that has to be created in the
completed fixed assets.

Down Payments on AUC

Down payments represent a type of acquisition to fixed assets that you have to capitalize and report in a
separate balance sheet item. For this reason, down payment postings use separate, special transaction
types and are posted to separate accounts in the SAP HANA system. Based on the business process,
you need to raise/create the down payment request for tangible assets, posting the down payment
request, posting the final settlement for tangible assets and then finally clearing the down payment with
the final settlement. These transactions can be carried out integrated with Accounts Payable (AP)
accounting.

2.5.11 Reports

Some of the important SAP standard reports in Asset Accounting are as follows:

T. Code Description
AW01N Asset Explorer
ASKB APC Value Posting
S_ALR_87011963 Asset Balance by Asset Number
S_ALR_87011964 Asset Classes by Asset Class
S_ALR_87011966 Asset Classes by Cost Centre
S_ALR_87011967 Asset Classes by Plant
S_ALR_87010125 Sample for Address Data for Asset
S_ALR_87011990 Asset History Sheet
S_ALR_87011994 Asset Balances
S_ALR_87012004 Depreciation - Total Depreciation
S_ALR_87012006 Depreciation - Ordinary Depreciation
S_ALR_87012008 Depreciation - Unplanned Depreciation
S_ALR_87012936 Depreciation on Capitalized Assets (Depreciation Simulation)
S_ALR_87012026 Depreciation Current Year
S_ALR_87012050 Asset Acquisition
AFAB Depreciation Run Execution
AJRW Asset Fiscal year change

2.6 Business Process diagram


1. Asset Master Data flow:

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BBD_FI_03
Asset Accounting
PROJECT NIRMAN

2. Asset Acquisition:

Direct capitalisation of Assets in Finance

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Asset Accounting
PROJECT NIRMAN

Asset Acquisition through Material Management (Asset as single dummy material)

Asset Acquisition through Material Management (Asset as a material)

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Asset Accounting
PROJECT NIRMAN

Asset Retirement or Scrapping


Any Department
Finance

4. Asset Impairment or Revaluation

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Asset Accounting
PROJECT NIRMAN

5. AUC down payment Request and AUC Settlement


Event
Process

2.7 Business Process Step details

Name Description Transaction Code, Roles Regulatory


if relevant involved /Other
Controls
Asset Classes
Assignment of In this activity, you can define the AO90
Accounts for G/L Accounts used for automatic
Automatic Postings asset posting. One Account
determination can be used for
more than one asset class. GL
Accounts are set up per
depreciation area.
Asset Master Data
A request for a new A request is received to create a Manual
asset record new asset master record.
Check request Form Check request form for approvals N/A
and asset requirements needed
in the creation of the asset (i.e.
accounting treatment, GL data).

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BBD_FI_03
Asset Accounting
PROJECT NIRMAN

Identify Asset Class Check the requirement of the N/A


asset like asset type, asset
group, asset useful life, and other
asset reporting needs to map it to
a correct asset class.
Create Asset Two ways of creating an asset: AS01
1. Create the asset using the
asset class identified and
provide/check all the necessary
information needed. Some
information is defaulted through
the asset class used.
2. Create asset using an existing
asset master as reference. All
the data of the existing asset
copied and there is a need to
check and change the
information as needed.
Create asset sub- Sub-number of an existing main AS11
number asset is/are needed. Provide the
main asset number and the
number of sub numbers created.
Save Asset For internal number range AS01
assignment, asset number
assigned upon saving the data.
Notify Asset Owner Send an email to asset owner N/A
and other concerned parties that
asset is now created
Create, change and Create the asset main number AS02, AS03
display the main based on the asset class, setup
asset basic master record and
depreciation terms. You can
change and display the master
data after creation.
Create, change and Create the asset sub number AS02, AS03
display the asset sub which is low level of the asset
number main number, this sub number
must have the same asset class.
You can change and display the
master data after creation.
Lock asset This is to lock the asset, prevent AS05
any acquisition for the asset.
Delete asset This is to logically delete the AS06
asset.
Asset Explorer In this activity, it displays the both AW01N
planned and posted asset
balance sheet
values/transactions and
depreciation.
Asset Acquisition

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Business Blueprint Document
BBD_FI_03
Asset Accounting
PROJECT NIRMAN

Direct Posting This process enables you to F-90


Acquisition track the budget of an asset
acquisition that does not include
an AUC. You are posting asset
acquisition against vendor with
transaction type 100.
Generate Asset An Asset Reporter is able to S_ALR_87012050
Acquisition Report generate a report which lists all
of the assets which have been
acquired within a specific period.
There are various reports
available for this depending on
the data required.
Asset Acquisition
with Project
System
Create purchase Purchase requisition can be ME51N
requisition created either manually or by
releasing the PM order
(investment) with assignment to
an external activity.
Create a purchase This activity is a link to the ME21N
order procurement process area.
Create a fixed asset Before final/partial settlement an AS01
asset master data has to be
defined for the settlement of
costs.
Asset Acquisition
through Material
Management
Assets received At the time of accepting delivery, MIGO
the Goods Receiving
Department, will check the
quantity, inspect physical
condition, testing (if required) and
book into inventory (Quantity
received)

Inventory account Dr
To GR/IR account
Posting goods 1. Choose Logistics > Materials MIGO
receipt management > Inventory
management.
2. Choose Goods movement >
Goods receipt >for purchase
order > PO number known.
3. Enter movement type 101 and
the number of the purchase order
in the initial screen.
4. Confirm the posting in the
resulting screen by choosing
Post goods receipt.

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PROJECT NIRMAN

Posting invoices 1. Choose Logistics> Materials MIRO


management> Invoice
verification.
2. Press- Enter invoice.
3. Enter the document date, the
purchase order number and the
document type
4. Enter the amount of the
invoice and the input tax
indicator, if necessary. Set the
indicator Calculate taxes.
5. Press enter. The system
displays the purchase order
items.
6. Save.
The GR/IR Account 1. Choose Logistics > Materials MR11
Maintenance Management > Logistics Invoice
Verification > GR/IR Account
Maintenance > Maintain GR/IR
Clearing Account.
Execute year end Reclassify GR/IR balance at year F.19
reclassification end – for material received but
not invoiced a liability must be
set up. Reverse transaction after
year end.
Asset Retirement /
Scrapping
An Asset sold to By using Asset Retirement with F-92
Customer Revenue from Customer option
the sales process can be initiated
in the system.
Define Transaction In this activity, you define AO74
Types for transaction types for posting
Retirements fixed asset retirement. You can
also specify that certain transaction
types should only be suggested for
posting to certain depreciation
areas.
An Asset sold When an asset is no longer ABAON
without specifying needed and cannot be re-
customer deployed nor sold to a third party,
the asset should then be
examined for possible donation
opportunities. By using the Asset
Retirement without Revenue
from the Customer option can be
used to book the necessary
entries in the system.
An Asset Retirement In the instance that an asset ABAVN
by Scrapping cannot be re-deployed, sold, or
donated (due to damage,
obsolescence, etc.) within a
reasonable period of time, the
asset will then be scrapped.
Asset Transfer

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Asset Accounting
PROJECT NIRMAN

Asset Transfer within In case of postings to a wrong ABUMN


asset class, transfers can be
the same company
made through the system in
order to transfer the assets to its
correct asset class.
Asset Transfer In case of transfer of asset from ABT1N
one company to another
between two
company
company codes

AUC Down
payment

Down Payment When you create a down F-47


payment request with account
Request
assignment (T. Code OBYR) to
asset, the system carries out the
some checks that take place
when you post directly to an
asset. You can use the DP
request as a posting reference
when you post the DP manually.
The payment program can also
convert it automatically into a DP
posting.
Post Vendor down You post the down payment F-48
made to the reconciliation
payment request
account for AA as well as to the
Reconciliation account for AP.
Create AUC Asset In this activity, you can create the AS01
asset master.
Master

Asset Acquisition In this process, you can post the F-90


assets side of the accounting
Invoice Posting
transaction in AA without
integrated posting to AP.
Display Asset Here, you can display the asset AW01N
balances.
Explorer

Display Vendor Line In this process, you can FBL1N


view/display the line item wise
Item
vendor balances.
Clear vendor open In this activity, to clear the vendor F-44
open items (vendor invoice and
items
vendor payment).
AUC Settlement

AUC Settlement At every month end based on the AIAB


status of CWIP, we need to settle
the CWIP to Final asset.
Asset Depreciation
Calculation
Depreciation After the settlement of CWIP to AFAB
Calculation final assets, depreciation
calculation should execute.

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PROJECT NIRMAN

2.8 Inbound /Outbound Interfaces


Sr. No. Interface Source System Target System Data Transfer Frequency/Trigger
Description
None None None None None None

2.9 Process Variation/ Exceptions


N/A

2.10 Key Process Improvements


N/A

3 Role Definition & Change Impact


3.1 Roles and Responsibility

S. No. Role Responsibility

1 Creation of Asset Classes Master data Management Team


2 Define the depreciation areas Master data Management Team
3 Depreciation Run Manager
4 AuC/CWIP Calculation Manager
5 Revaluation of Assets Manager

3.2 Change Impact (Organisational/System/Process)


N/A

4 Gap Analysis & Resolutions


N/A

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