W ho We A r e…

&
W hat W e D o…

Administration
Department
 W ho We Ar e…
Our Mission…
Our vision is of continual improvement and sustained
growth, and of a family of workers. Who are given the
best compensation benefits and working conditions in
the region. In this respect, mTm continues to emphasize
the need to invest in and develop its most precious
resource - its human capital. mTm continues to provide
training courses and self-enhancement opportunities for
all our workers.
 Organizational Chart
Director Operations
Administration

Manager Administration

Main &
Falcon Leopard Unit Panther Lion Crescent Apparel IV
Central

Deputy/ Assistant
Manager = 01 Assistant Officer = 01 Officer = 01 Deputy Manager Deputy / Assistant
Assistant Officer = 01
= 01
Manager = 02 Manager
= 01
Senior Officers
= 02 Assistant Officer Telephone Operator = 01 Assistant = 01
= 01
Officer
Assistant Officer
= 01 Assistant = 01
= 01
Assistant Officers
= 03 Assistants = 01 Sweepers = 05 Assistant Officer
Helpers/ Loaders = 01 = 02

Supervisors
= 01 Telephone Telephone Operator
Operator = 01 01
Sweepers = 03

Telephone Operations Telephone

Assistant Officer = 01 Operator = 02 Assistant = 01
Assistant Supervisor = 01

XXXX Sweepers = 04
Imam (Assistant)
= 01

xxxxxx Telephone
Sweepers = 02 Operator = 01
Dispatcher = 01

Assistant Supervisors = 01
Sweepers = 06 Office Boy = 01

Assistants = 06

Office Boys = 01
Gardener = 01 Sweepers = 03
Waiter = 01
Sweepers = 11 Helpers/ Loaders =07
Central = 05
 Organizational Chart Director Operations

Administration – Mess/
Canteen
Manager Administration
Main Canteen &
Main Mess Panther

Assistant Officers
Assistant Manager = 02
= 01

Supervisors
= 02

Supervisor
= 03

Assistant
Supervisor = 01

Assistant
Supervisor = 01
Assistant = 01

Cook = 02 Cook = 02

Assistant Assistant
Cook = 03 Cook = 03

Bread Maker = 01 Bread Maker = 04

Dish Washer = 02 Waiters = 05 Dish Washer = 04 Waiters = 05

Sweeper = 01 Helpers = 03 Sweeper = 02

 Organizational Chart
Director Operations
Administration -Transport

Manager Administration

Main Falcon Panther Crescent Apparel IV

MTO = 02 Drivers = 4 MTO = Nill MTO = Nill

MTO = Nill

Assistant Officer = 01
Drivers = 01
Driver = 04
Drivers = 4

Drivers (Main) = 02
Central = 33
What We Are Doing …
Submissions and follows up of:

- Marriage Grants
- Death Grants
- Scholarships
- Group Insurance (Health & Life)
- Group Insurance (OPD) and Social Security Medical Bills.
- Medical Bills of Health Insurance

Social Security & EOBI Registration Cards & Payments

Handling of Injury/ Health emergencies & Injury Log Book
Joint Works Council Documentation for Compliance Audits
Legal Certifications

Welfare
What We Are Doing …
Legal Management & Compliance
Logistic Management
Liaison with Government Department & Agencies
Mess & Canteen Management
Liaising with Land Lards of Hired / Rented Buildings.
Janitorial & House Keeping
Management of Emergency Incidents & Handling.
Hostels Management
Waste Management (Dispatch of Over lock waste, Waste Fabric and
Waste Cones to Zain Export, Disposal of Samika as per the Contracts
made by Zain export.
Disposal of scrap of all kind through Auctions.
Provision of Cold Drinking Water.
Emergency Purchases.

General Administrations
What We Are Doing …
Maintenance of all MTM Vehicles
Daily Inspections
Raising Repair/ Parts Demands for repairs and follow ups
Data Processing and Data Feed at all Apparels
Maintenance of Vehicle Movements Record
Check & Ensure In/ Out of vehicles
Driver Allocation for relevant Vehicle
Meet Vehicle Requisitions of All Departments & Individuals
Ensure the completion of Log Books
Control over Misuse of vehicles
Transport Rental if Company Vehicle is not available
Transport Arrangements for Forwarding Department for shipment
Submission of billties (After 10 days)
Submission of Monthly Bill of Contracted Vehicles
Submission of Fuel and CNG Bills
Contracting of newly hired vehicle According to Pick & Drop Needs

Transport
What We Have Achieved …
2007

Marriage Grants 16,20,000

Scholarships 3,68,800
Death Grants 25,50,000
Group Insurance 24,00,000
Funeral Grants 65,000
Medical Bills (Social Security) 50,457
Old Age Grants 16,400

The following cases of Grants are under process (2008):

Marriage Grants 54,50,000

Death Grants 18,00,000
Group Insurance 14,00,000
Funeral Grant 45,000
Medical Bills (Social Security) 15,75,000
Old Age Grants 9,000

Welfare
What We Have Achieved …
Cost saving by minimizing the vehicles at Falcon, Leopard and main Garments

Reduction in Telephone Bills (Exchange bills)

Better Rates in Selling Scrap and Garbage

Item Previous rates Revised Rate Current Rate

(2007) 2008
Scrap Iron Rs.19/Kg Rs.24/Kg Rs.25/ Kg
Scrap plastic Rs.14/Kg Rs.24/Kg Rs.25/ Kg
Scrap Cupper Rs.300/Kg Rs.340/Kg Rs.340/ Kg
Drum Iron Rs.430/Drum Rs.440/Drum Rs.495/ Drum
Drum plastic Rs.555/Drum Rs.625/Drum Rs.715/ Drum
Garbage (Main Garment) Rs.55000/Month Rs.63000/Month
Garbage (Apparel-2) Rs.36000/month Rs.43000/Month Rs.52000/ Month

General Administration
What We Have Achieved …
Apparel-IV

Completion of all requirement of new Industrial Setup:

Apparel-4 started its production process August 2006, Unit # 404 and now 6 unit 403
to 408 are optional.

Arranged basic requirements i.e. Electricity, Sui Gas Connections

Hired new buildings for Production and Residence Purpose

Managed transport applying and controlling it through vehicle Management system &
saved 40 % monthly bill

Acquired WRAP and JC Penny certifications in Compliance

General Administration
What We Have Achieved …

Analyzed and reduced Rented Vehicles Cost:

Impact Per Month = 1068030

Projected Impact Per Year = 12816360

Control and saving of Fuel Cost by Fuel Supervision at Filling Stations

Control over Misuse of Vehicle through Vehicle Requisition Procedures

Preemptive and proactive Maintenance of Vehicles

Periodical Maintenance Scheduling

Introduction of Suzuki & Toyota Workshops for Quality Repairs of Vehicles

Transport
What We Have Achieved …
Restructuring & weeding out 25 surplus individuals – Saving as below:

Monthly Annually
Apparel I & II 4, ASO, s 13 SG, s & 3 Lsg, s 20 139514 1674186
Apparel III & IV 5 SG, s 05 33500 402000
---------- ------------
Total: 173014 2076186
---------- ------------

Stream lined information collection procedure

Stream lined parking procedure of vehicles and its security
Proper searching techniques
Checking & ensure proper weight of raw material and finished product
Maintain discipline among the security staff, their career planning, promotion,
welfare and training.
Improvement and control of incoming and out going visitors.
Prepare proper organization or Security Function

Security
Issues …

Social Security Dispensary at Main & Apparel IV

Dedicated staff to Handle Social Security/ EOBI Matters at Apparel IV

Welfare
Issues …
Drinking Water Plant installation at App-IV

Sewerage problems of main line need rectification with the

coordinate of small Industrial Estate

Late Maintenance of Vehicles

Late receipts of Demanded Items

Late response on repair and maintenance work by electrical and

maintenance department

Shifting of Apparel IV

Shifting of All Hostels to Woodbury Apartments

General Administration
Issues …

Mills Workshop
Mills workshop takes a long time even in a minor maintenance. Instructions
are required to Mills Workshop for speedy execution
Own Workshop
A suitable place be provided for workshop with the mentioned below
competent staff to avoid the excess expenditure i.e. Oil Change, Electric
Work, Maintenance and other work as well
Electrician 01
Helper 01
Spare Parts
Items demanded for the company vehicles are often not received on time
from the purchase department.

Transport
Issues …
Rented Buses
All MTO of satellite units are required to provide complete route wise lists of workers
being provided pick/ drop form the different areas. On the basis of the lists we will be
able to make a master plan to cut the extra expenditures even by hiring Manthar Metro
Buses.

VIP Cars
Most of the officers having their own Cars send requests to provide Company Cars for
Pick/ Drop from Airport and to visit Islamabad Area in connection with Interview with
the Foreign Embassy.

Pick/Drop of Male Person

It is being observed that most of the satellite units are providing pick/ drop to their male
workers from their staff. This practice should be to avoid the over expenditure of
buses.

Saving of Extra Expenditure

A heavy amount is being expended to provided the pick/drop facility to the workers of
all the satellite units from city area. HR Department make posting of workers at their
native unit close to their homes.

Transport
Issues …

Lack of co-ordination by unit manager with workers which creates

difficulties at worker gate

Mis-behave with security guards by some workers

Calibration required for all weighing machine

Security
What We Have Planned…

Welfare

Arrangement for establishment of Social Security Dispensary and Social Security Benefits
Provisions

Implementation of Minimum Wages Act

Female Nursing expert to handle Female medical exigencies

Establishment of Fair Price Shop

Agreements with Unilever, Nestle and Youngs' Foods for Supplies with credit limit and
discounted Rates

Administration
What We Have Planned…
General Administration

House Keeping & Security Staff Awareness & Training

Uniforms for House Keeping Staff
Face Uplifting Level of Cleanliness and Corporate Image Enhancement (New Sign & Direction Boards)
Consolidation of Units - Lion & Crescent
Implementation of Dress Code
Installation of Chilling Water Plant to curtail expense pertaining to purchase of Ice from Market

Transport

Preemptive and preventive Vehicle Maintenance Scheduling & implementation with an objective for
cost efficient Transport Operations
Contract Arrangements of one Workshop for Company Hyundai's‘

Security

Barbed Wiring at Crescent Unit & Gate Barrier at Crescent Unit

Separate Gate For Entry & Exit of Females Staff at Main Apparel
Restart of Walkie Talkies for Security Staff

Administration