Hse Procedure

Action Tracking 02
Related
Objective : Expectations
1.01, 5.02, 5.03,
To ensure that all HSE actions from any sources are assigned and 12.01,
tracked to closeout. 12.02,12.04,
13.01, 13.02,
13.08
Division Manager/Head of Process Frequency

Department
List and prioritise actions and 4 Assign actions as required
assign action, defining the 4 Monthly Progress Report
4 Progress Status Report - Quarterly
activities and completion
ADWEA HSEMS PROCESSES
dates.
Responsible Dept. / Section
Head
Action Assigned Define resources (personnel,
services and materials) Supporting Documentation
required and develop & agree
on action plan & budget.
Responsible Dept.
• Incident Reports
Implement action plan and Action Plan • Near Miss Reports
report progress. • Audit Reports
• HSE Inspection Report
• Hazard Identification Reports
• Progress status Reports
Coordinator
Progress Report Monitor progress and provide
further support as required.
Responsible dept.
Ensure action completed in Status Progress Report
accordance with the agreed
plan and closeout on the
progress status Report.
HSE Specialist
Closeout Review progress status report
and report actions status to
Dept. Head & final close out. Supporting Processes
59 HSE internal audit
08 Sharing HSE information
Close out report 54 HSEMS self Audit
52 HSE Suggestion Scheme
41 Near miss reporting
40 Incident reporting
Process KPI
Percentage of HSE Actions completed
within specified timescale.
Issue Date: 18.06. 2009 Revision Number : 2

HSE Policy Review 03
Related
To review the company HSE policy to ensure that it reflects company 1.02, 3.02, 5.02,
objectives, legal and corporate requirements and that it is communicated 5.03, 13.05
to all staff and contractors.
Process Frequency
HSE Specialist
4 Annually
Review any changes in
4 When there are significant changes to
legislation, ADWEA legislation, regulation or international
requirements or company
standards
objectives and compile policy
Division Manager / head of
review report.
Department
Policy Report Initiate review of the company
HSE policy, taking full account Supporting Documentation
of the contents of the policy
review report and draft revised
Related Directors HSE Policy if required.
Review and agree the draft Draft HSE Policy •Company HSEMS
•ADWEA Guidelines / procedures
HSE policy.
•UAE HSE Legislation & Regulations
•Future ABU DHABI EHSMS Law
•Related International Standards
Related Directors
Agreed HSE Policy After approving the agreed
policy by Chairman,
Communicate the HSE policy
to Division Managers.
Division Manager
Ensure that HSE policy is HSE Policy Communication
distributed & understood by all
staff and contractors.
HSE Specialist
Implementation Ensure the changes of the
revised HSE Policy are
reflected within the HSEMS. Supporting Processes
18 Identification of HSE Legislation

HSEMS Review and Regulation
15 Establishment of HSE
Organisation
14 HSE roles and responsibilities
17 Communication with authorities
56 Management of change
09 Establishment of HSE objectives &
targets
Process KPI
Percentage of Workforce aware of the
current HSE Policy

Management Review HSE Meetings 04
Related
1.01, 1.05, 6.05,
To review company HSE performance against defined objectives and 7.03, 13.01,
targets and to develop proposals for future improvement. 13.02, 13.03,
13.05
Process Frequency
HSE Specialist
Compile HSE data, reports, 4 Bi-annually
statistics, analysis and
progress against action plans
into bi-annual summary report

and distributed to Management Management Review Team
Team members including the Review summary report and
agenda. provisional agenda, comment Supporting Documentation
Summary Report & meeting as required. 4Company HSEMS
agenda
4Incident Reports
4Near Miss Reports
Agreed Agenda
HSE Specialist 4HSE Statistics
Deliver summary presentation 4Progress Status Reports

to Management Team - HSE Management Review Team 4Minutes of Meetings
Meeting outlining all key issue 4Visit Reports
and improvement proposals. Review and discuss key
issues, improvement proposal 4Improvement Proposals
and agree actions. 4Audit reports
Presentation
4Objectives and Targets.
Minutes of Meeting
HSE Specialist
Ensure that agreed actions are
communicated to relevant
parties and appropriate action Division Manager/ head of
plans are developed. Department
List and prioritise actions and
assign action, defining the
Action Plans Supporting Processes
activities and completion
dates. 10 Annual HSE plans
09 Establishment of HSE objectives &
Action Assigned targets
20 HSE monitoring & measurement
15 Establishment of HSE Organisation
Process KPI
Number of improvement actions
assigned against issues discussed

Delegation of Authority 07
Related
To ensure an employee’s HSE roles and responsibilities are delegated 1.04,2.02,6.03,
and clearly communicated to a competent candidate. 6.08,
9.01,9.08,
10.08
Process Frequency
Division Manager
Identify positions that have 4 Review Acting Candidates List –
HSE critical roles and Annually
responsibilities according to
the defined criteria.

Division Manager
Identified Positions In consultation with HSE
Specialist, assesses Supporting Documentation
candidates competency
against HSE roles and
Division Manager responsibilities for identified
positions. •Organisation Chart
Ensure clear communication Competent Candidates List •Job Descriptions
of the role and responsibilities •List of critical HSE Roles and
to the competent candidate Responsibilities
and define any internal or •List of approved candidates
external support required. Division Manager
Delegation of Authority Review and approve
competent candidates and
issue a notice to communicate
Delegation of Authority to all
Division Manager personnel.
Review the list of competent Approved Candidates
candidates and recommend
appropriate actions.
Review
Supporting Processes
13 HSE competency assessment
14 HSE Roles and Responsibility
19 HSE Documents Management
Process KPI
Number of accidents reported due to
lack of delegation of authority

Sharing HSE Information 08
Related
To ensure that HSE knowledge is received, transferred to the appropriate 1.03,5.01,5.08,

6.01,7.01,7.02,
parties within the company and that all HSE lessons learned are
7.06,7.07,11.03,
recorded, reviewed and communicated. 12.03
HSE Specialist Process Frequency
Ensure that systems in

place to share HSE
information.
4 As required
Identification of system HSE Specialist
Supporting Documentation
Ensure HSE knowledge
sources are identified .
HSE Specialist & IT Manager • ADWEA Guidelines/HSE newsletter

HSE knowledge network. • HSE News Flashes
Ensure that intranet facility is • Federal and Local legislation.
available to share HSE • ABU DHABI EHSMS manual
knowledge. • International Organisation’s HSE
Website
End User
Sharing information
Provide feedback
(comments) to HSE
Specialist.
Feedback
04 Management Team HSE meetings
52 HSE Suggestion Scheme
40 Incident Reporting & Investigation
16 HSE Induction
17 Communication with Authorities
11 HSE Training needs
Process KPI
Number of incidents attributed to failure
of sharing HSE information.

Establishment of HSE Objectives & Targets 09
Related
1.01,1.05,5.01,
To identify, communicate HSE objectives for all areas of company 5.02,13.01,
business. 13.02, 13.03
Division Manager/Head of Process Frequency

Department
4 Agree objectives & targets -Annually
Define specific HSE Objectives 4 Develop performance target progress
& targets for each report -Quarterly
department/division of the
company in coordination with

Division Manager/Head of
the HSE Specialist. Department
HSE Objectives & Targets Develop HSE action plans
programs for meeting the HSE Supporting Documentation
objectives & targets.
Division Manager / Head of
Department •Company HSE Policy
Prepare detailed HSE Action Plan •Legal & other requirements
•HSE Objectives & targets
implementation proposals
•Progress Status Reports
using specialist resources as •List of identified environmental aspects
required. •List of identified occupational hazards
Related Director •Audit reports
Implementation Proposals •ABU DHABI EHSMS manual
Review and agree
implementation proposals.
Approved HSE action plans
10 Annual HSE plans
22 Contractor performance
37 Management of emissions & discharge
58 Waste management
49 Energy and Natural Resource
Management
20 HSE monitoring & measurement
04 Management Team HSE meetings
40 Incident reporting & investigation
33 Health Risk Assessment
35 Ergonomic Assessment
36 Environmental Impact Assessment
Process KPI
Percentage of HSE objectives & targets
achieved against plan.

Annual HSE Plans 10
Related
To ensure that the company develops and communicates an HSE Plan 1.01,1.05
that reflects the activities necessary to meet the annual HSE
Performance Targets.
Process Frequency
Related Directors
Communicate the agreed HSE
action plan to the Division
Manager / Head of departments
to prepare the annual HSE 4 HSE Plan –Annually

Division Manager / Head of HSE Plan Progress Reports -
plans. 4
Department Quarterly
Communication Evaluate the operational
implications and assess the Supporting Documentation
resources required to meet
their annual HSE plans.
Division Managers / Head of
Department • HSE Action Plan
Nominate competent staff to Evaluation • Progress status reports
produce the annual HSE Plan
that takes full account of the
resource requirements and
availability.
Department
Draft HSE Annual Plan Review and endorse the
Annual HSE Plan.
Related Directors
Review and approve the Endorsement
Annual HSE Plan and allocate
any required budget identified
to meet the requirements of
the plan.
Departments
Approved Annual HSE plan Allocate specific
responsibilities for meeting the
requirements of the Annual Supporting Processes
HSE Plan.
Division Managers / Head of 09 Establishment of HSE objectives &
Departments targets
Ensure that activities are Nominated Personnel 04 Management Team HSE meetings
monitored and progress is 15 Establishment of HSE Organisation
reported against the Annual 41 Near miss reporting
HSE Plan. 40 Incident reporting & investigation
Related Directors 33 Health Risk Assessment
35 Ergonomic Assessment
Progress Status Report Review progress reports and 36 Environmental Impact Assessment
ensure that all planned HSE
activities are completed in
accordance with the Annual
HSE Plan.
Process KPI
Review
Percentage of compliance with the HSE
annual plan.

HSE Training Needs 11
Related
2.01,2.05,2.06,
To identify HSE training needs and to ensure that employees are trained 7.01,8.01,8.03,
11.01,
to meet the specific HSE requirements of their role. 11.05,11.07,12.02
Process Frequency
Division Manager
4 Training Needs Review - Annually
In consultation with HSE
4 HSE Training Plan – Annually or
Specialist identify the training Update as Required
needs in line with ADWEA HSE
training procedure.
Related Director
Review and approve HSE
HSE Training Needs Training needs for Supporting Documentation
Implementation.
Human Resources 4 Job Descriptions/Competence

Approved HSE Training Needs requirements
Compile all company HSE 4 HSE Training records
training requirements / budget. 4 Employee orientation Schedule
4 Training Request Form
Business Support Director 4 Course Evaluation Form
4 HR - Training Matrix
Review and approve Training 4 Emergency response team list
Training Requirements requirements and budget. 4 Performance appraisal records
4 ADWEA HSE Training procedure.
4 Post Evaluation Form.
Human Resources Budget Approval

Design, plan and organize
training schedule for
nominated personnel in
consultation with Division Employee
managers.
Attend training/course and
Training Plan / schedule complete a course evaluation
form. Supporting Processes
12 Evaluation of HSE training providers
13 HSE Competency assessment
Human Resources
16 HSE Induction
Evaluation Form
Update employee training 14 HSE Roles and Responsibilities
records. 19 HSE Documents Management
34 Hazard and Operability Study(HAZOP)
Division Manager /HSE
Specialist
Updated HSE Training Complete Post Course
Records Evaluation Form to assess the
value of specific training
course in relation to the
employees role.
Process KPI
Post Course Evaluation Form
- No of trained personnel against the
training plan.
- No of training courses conducted
against the training plan.

Evaluation of HSE Training Providers 12
Related
2.06,2.01
To ensure that HSE training and training providers, deliver the level and
quality of training necessary to meet Company requirements.
Process Frequency
HSEA dvisor
4 As & when Required
Identify & qualify training
providers that fulfil the
requirements.
Division Manager
Qualified Training Providers Nominate personnel for
selected HSE training. Supporting Documentation
Employee
4 HSE Training Procedure
Attend selected training Nomination 4 HSE Training Matrix
4 Qualified Training Providers List
course and complete company
4 Company Course Evaluation Form
course evaluation form.
4 Qualification criteria for Training
providers
Human Resources
Company course Evaluation
Form Collate all company course
evaluation forms, summarise
feedback and report to HSE
Specialist.
HSE Specialist
Review feedback and where Feedback
necessary initiate a full
training course evaluation by
HSE Specialist.
HSE Specialist
Evaluation Report Conduct a review of the
evaluation report and
recommend to HR appropriate Supporting Processes
actions. 13 HSE competency assessment
Human Resources 41 Near miss reporting
Implement HSE Recommendations 10 Annual HSE Plans
recommendations and update 08 Sharing HSE information
related records. 02 Action Tracking
54 HSEMS Self Audit
Appropriate Actions
Process KPI
Number of training providers evaluated
against the total number of training.
Percentage of implemented
recommendations against the recommended
as a result of the evaluation.
HSE Competency Assessment 13
Related
2.07, 11.01,
11.05
To ensure that all employees with HSE roles are competent to fulfill
them.
Process Frequency
Division Manager
Liaise with HSE Specialist and
HR to review HSE competency 4 As & when required
requirements for personnel
with HSE role.

Related Director
Draft Competency
Requirements Review and approve the
competency requirements. Supporting Documentation

Department 4 Performance Appraisal Form
Approved competency Training Matrix
Assess current personnel Requirements
4
4 HSE Competency requirements

against the approved
4 Job Descriptions
competency requirements.
Division manager / Head of
Department
Assessment Depending upon the results of
assessment take appropriate
actions to fulfil the
requirements.
Appropriate Actions
07 Delegation of Authority
14 HSE Roles and Responsibilities
02 Action Tracking
16 HSE Induction
Process KPI
Number of employees with HSE roles
meeting competency requirements.

HSE Roles and Responsibilities 14
Related
2.05,2.03,2.04,
To define HSE roles & responsibilities for Company Personnel. 3.02,6.01,6.02,
6.03,7.04,7.05,
11.06,12.01
Process Frequency
4 As & when required (management
Department
changes– new staff, technology
In coordination with the Job ….etc..)
evaluation advisor and HSE

Specialist develop specific
HSE Roles & Responsibilities
for Individual positions. Related Director
Draft Individuals’ HSE Roles & Review and approve the Draft Supporting Documentation
Responsibilities
HSE Roles & Responsibilities.
Human Resources 4 HSE Policy

Incorporate the defined HSE Approval 4 Job Descriptions
Roles & Responsibilities in
Individuals Job Descriptions.
Division Manager/Human
Resources
Updated Job Descriptions Communicate the Job
description to all related
personnel for their
implementation
Implementation
07 Delegation of HSE Authority
18 Identification of HSE Legislation and
Regulation
26 Emergency Response Planning
13 HSE Competency assessment
55 Manage Changes to HSEMS
Process KPI
Percentage of Job Descriptions with

clearly defined / understood HSE Roles
& Responsibilities.

Establishment of HSE Organisation 15
Related
2.02,10.08
To ensure that Company HSE organizational structure and resources
meet the company HSE Management System requirements.
Process Frequency
HSE Specialist
Review organisational 4 In response to Management /
structure in line with HSEMS Organisational/Legislative /Operational
Change
requirements and propose to
the Head of Business Planning

& Development. Head of Business Planning &
Development
Recommended Organisation
Review the proposed Supporting Documentation
recommendations and
recommend changes to
Planning & Development
Planning & Development Director as required. 4 HSE Management System
Director 4 HSE Objectives and Targets
Reviewed HSE Organisation 4 Existing HSE Organisation Chart
Review, approve
4 Job Descriptions
organizational structure
4 HSE functions (roles &
changes and recommend to
the Chairman office responsibilities)
Recommended Organization Chairman Office

Review the recommendations
and approve changes as
required.
Human Resources
Approved HSE Organisation
In coordination with HSE
Specialist Implement approved
changes to the Organisational
structure.
Implementation 07 Delegation of Authority
09 Establishment of HSE Objectives &
Targets
10 Annual HSE Planning
03 HSE Policy Review
02 Action Tracking
24 Project HSE Plan
56 Management of Change
54 HSEMS Self Audit
Process KPI
Availability of proper HSE organization
Within the company that meets the
Requirements of HSEMS

HSE Induction 16
Related
To introduce new employees and contractors to the Company HSE 2.05,2.08,7.01,
policy, HSE Management System and HSE procedures relevant to their 7.06,10.04
role.
Human Resources/HSE Process Frequency

Specialist 4 Initial HSE Induction - On the first day
Provide initial introduction to of joining
company HSE policies and 4 Departmental HSE Induction – Before
systems. commencing work

4 HSE Training – As soon as possible
HSE Specialist
Initial HSE Induction Provide HSE induction to
include HSEMS, Emergency Supporting Documentation
Situations and other relevant
HSE information.
Division Manger/ Head of
Department
Provide Employee or Company Induction 4 ADWEA HSE Training Procedure
4 Company HSEMS
contractor introduction to HSE
4 Emergency Procedures
information specific to their 4 Requirements related to Contractors
role.
Division Manager/HSE
Specialist
Division HSE Induction Identify HSE training needs for
the employee or contractors
role and organise appropriate
HSE training .
HSE Training
33 HSE Standards and Procedures
11 HSE Training Management
06 HSE Awareness Campaign
41 Near Miss Reporting
34 Hazard and Operability Study
(HAZOP)
35 Ergonomics Assessment
Process KPI
Percentage of new employees or
contractors who have been given the
required HSE Induction as identified.

Communication with Authorities 17
Related
3.01,3.02,7.05,
To facilitate relations with HSE Regulatory authorities. 11.03,11.06,
12.01,12.03
Process Frequency
HSE Specialist /Legal
Advisor?
Identify HSE regulatory
authorities responsible
for HSE issues. 4 Update lists of regulatory authorities

as & when required
HSE Specialist /Legal Advisor 4 Liaise as & when required
List of Regulatory Authorities

Communicate with & Supporting Documentation
develop relationship
with the concerned
HSE Specialist/Legal personnel.
4 New ABU DHABI EHSMS reporting
Advisor
procedures & forms.
Communication Documentation
4 Federal and local legislation
Ensure liaison occurs with 4 International/Regional conventions
regulatory authorities as and
when required HSE Specialist /Legal Advisor
/Division Manager
Ensure that all applicable

Liaison requirements are kept current &
communicated to the relevant
personnel to comply (e.g. all
reporting requirement by ABU
DHABI EHSMS including the
external audit findings
,performance report ,etc ..)
.
Compliance
Regulation
20 HSE Monitoring & Measurement
37 Management of Emissions &
Effluents Discharge
Process KPI
Number of complains reports received
from regulatory authorities or
interested parties

Identification of HSE Legislation and Regulation 18
Related
To identify the legal & other requirements applicable to the company’s 3.01
products, activities & services and ensure that these are communicated
to all relevant personnel and that they are complied with.
Process Frequency
HSE Specialist/Legal Advisor
Research and identify current
and planned local, federal,
international & other HSE
requirements. 4 As required
HSE Specialist /Legal Advisor
Legal & other requirements In accordance of the identified
HSE aspects & hazards Supporting Documentation
identify the applicable
requirements.
HSE Specialist /Legal Advisor
4 UAE Laws and Regulations
List of applicable ABU DHABI Emirate EHS Law
Ensure that the applicable requirements
4
4 International Laws and Regulations

requirements are
4 International Standards
communicated to the relevant
4 Company HSEMS
personnel. 4 R & SB requirements
HSE Specialist /Division
Managers 4 ADWEA requirements
Communication 4 Regional/International conventions

Ensure compliance with
legislation and other
requirements.
Monitoring & measurement

Records
17 Communication with Regulatory
Authorities
(HAZOP)
36 Environmental impact Assessment
Process KPI
Availability of identified & updated HSE
legal requirements within the
company.

HSE Documents Management 19
Related
3.01,3.03,6.01,
To ensure that all key HSE documents are controlled and managed in an 6.02,6.03,6.04,
appropriate manner. 6.07
Process Frequency
HSE Specialist
Maintain a register/list of 4 Develop or revise documents - As
controlled documents and required
define document type and 4 Controlled Document Review – Every
distribution. 3/5 years

User/Division Manager
Controlled HSE Document
Register/ list Identify the requirement for a
new document or revision to Supporting Documentation
an existing document.
HSE Specialist
4 Controlled HSE Document
Review requirement and Document request Register/List
4 Document Control Procedure
evaluate the need, nominate
competent personnel to create
new or revise existing
document, as appropriate. Nominated Personnel
Nominated Personnel Discuss the new or revised
document with all concerned
parties, develop document to
meet the requirements.
HSE Specialist
Review and seek approval as Draft Document
appropriate. Issue in
accordance with controlled
document register/list.
Division Manager/User
Controlled Document Issue Ensure all superseded
documents are destroyed or
marked accordingly, and Supporting Processes
replaced with the current 53 HSE Standards and Procedures
Division Manager/User document. 55 Manage Changes to HSEMS
Ensure that all relevant Current Document 03 HSE Policy Review
personnel are aware of the
content of the new or revised Note: All processes within the
document. organisation, which related to
HSE Specialist documentation requirement as per
HSEMS.
Communication Initiate a review of all
controlled documents to
establish relevance with
current operations as per
defined frequency..
Process KPI
Document Review
Number of Non Conformances reports
issued during audit due to lack of
document control.

HSE Monitoring & Measurement 20
Related
3.04,5.01,5.02,
To periodically monitor & measure the key characteristics of the company 5.04,5.07,13.01,1
operations and activities that can have a significant impact on HSE. 3.06,13.09
Process Frequency
HSE Specialist
Ensure all significant

HSE aspects are
identified and listed. 4 As per procedures

HSE Specialist
List of significant HSE aspects.
Ensure that requirements
related to each parameter Supporting Documentation
(emissions/effluents…) are
established.
HSE Specialist
4 List of identified HSE aspects
4 Legal & other requirements
Establish monitoring Required Parameters.
4 Procedure for Monitoring &
frequencies & procedures Measurement
for each significant HSE
aspect. Division Manager / HSE
Procedure for Monitoring & Specialist
measurement
Ensure implementation of
Monitoring & measurement
procedure
HSE Specialist /Division
Manager
Implementation
Ensure that all monitoring
& measurement results are
recorded
Records of Monitoring &

measurement
53 HSE standards & procedures
36 Environmental impact assessment
37 Management of emissions &
effluents discharges
34 Hazard & Operability study (HAZOP)
Regulation
Process KPI
Percentage of compliance with the
established HSE monitoring &
measurements parameters.

Contractor Pre-qualification 21
Related
10.01,10.02
To ensure that contractors are assessed for compliance with Company
Health, Safety and Environmental Management System requirements.
Process Frequency
Contractor
4 As & when required
Initiates request to be pre-
qualified and registered with
ADWEA.
HSE Specialist
Contractor company profile Prepare HSE pre-qualification

documents. Supporting Documentation
Head of Supply Support

Department HSE Pre-qualification 4 Contractor company profile
Provide Company HSE pre- document 4 Contractor’s HSEMS
4 Site Survey Reports
qualification documents to
4 Contractor Pre-qualification Procedure
non-registered contractors or
4 HSE Questionnaire for Contractors
registered without HSE pre-
qualification. Contractor
Pre-qualification documents Complete pre-qualification and
forward supporting
documentation to the Supply
Head of Supply support support Department.
Department
Submit the contractor HSE Documents for Registration
pre- qualification documents
to HSE Specialist for review.
HSE Specialist
Contractor HSE pre-
qualification Review contractor HSE
documentation to ensure
compliance with Company Supporting Processes
HSE requirements, conduct 22 Contractor Performance
site visit if required. 23 Contractor specification & tender
Head of Supply Support 53 HSE Standards & procedures
HSE Review
Department
Notify contractor as
appropriate and update pre-
qualified contractors’ List.
Pre-qualification
Process KPI
Percentage of assessed contractors
against the total Number of
contractors applied.

Contractor Performance 22
Related
To ensure contractors HSE Performance is assessed against Company 8.01, 8.03,
10.01,10.02,
HSE requirements during contract execution and that records are 10.06,10.09
maintained for future reference.
Process Frequency
ADWEA project HSE Engineer
4 As required for each contract
Complete Contractor
Performance Audit in
accordance with agreed

schedule.
ADWEA Project Manager
Audit Report In conjunction with project
HSE engineer, review audit
findings with contractor and
agree corrective actions as
Contractor required. 4 Contract Specification
Corrective Actions 4 Contractor HSE Management System.
Prepare and implement action
4 Audit Schedule
plans to closeout agreed 4 Audit Reports
corrective actions. 4 Contractor Appraisal Report
4 Contract Administration Process

Project HSE Engineer 4 CMMMS: Computerized Maintenance
& Material Management System

Action Plans Summarise contractor audit
findings and any relevant HSE
performance information into
an end of contract appraisal
ADWEA Project Manager report.
Review Appraisal Report and Contractor Appraisal Report
assess against agreed contract
performance and forward to
Supply support department
and Head of the related Head of Supply Support
Department
Department with
recommendations. Review recommendations and
update contractor records in Supporting Processes
Review CMMMS for future reference.
21 Contractor Pre-Qualification
Update Records 59 HSE internal Audits
25 Project HSE Review
Head of related Department
If recognition is recommended,
means of award / recognition
to be considered.
Award / recognition
Process KPI
Number of contractors being assessed
during contract execution.

Contract Specification and Tender 23
Related
To ensure that all specifications for each tender gives equal 10.01,10.02
consideration to technical, commercial and HSE requirements.
Process Frequency
HSE Specialist
Ensure that Contractors’ HSE
requirements are documented,
up-to-date and published.

Requester
Contractors’ HSE
requirements Using Contractor HSE
requirements, prepares Supporting Documentation
Contract Request (shall
include any job specific HSE
Contracts department requirements)
4 ADWEA HSE requirements of
Review and confirm that Contract Draft Contract Request contractors.
Request conforms to HSE 4 Pre-qualification documents
requirements. (HSE will be

involved in discussions, if
required).
Requester
Final Contract Request In coordination with HSE
Specialist ascertain that HSE
requirements are met.
Technical Bid evaluation

report.
22 Contractor HSE Performance
21 Contractor HSE Pre-qualification
Process KPI
4Number of contracts that subsequently
have HSE non-conformances due to
inaccurate bid assessment or HSE
involvement.

Project HSE Plan 24
Related
8.01,8.04,8.05,
To create and maintain a plan that identifies and schedules all HSE 10.03,10.04,10.06
activities for all phases of a project.
Process Frequency
Contractor
Provide Project HSE Plan
identifying all key HSE
objectives and deliverables for
each phase of project and 4 As required.

circulate for comment. ADWEA Project Manager
Draft Project HSE Plan Review and comment on the
Project HSE Plan, call for a Supporting Documentation
review meeting as appropriate.
HSE Specialist
4 Project Plan and Schedule
Evaluate review comments and Review 4 Project HSE Plan
4 Scope of Work
update HSE project plan as
appropriate.

Project HSE Plan Communicate the Project HSE
Plan to the contractor.

Monitor and report progress of Communication
the delivery of the HSE
activities as per the plan.

Progress Report Ensure that all activities are
completed in accordance with
the Project HSE Plan and the Supporting Processes
final status is included in the 22 Contractor Performance
Project Closeout Report. 35 Ergonomic Assessment
Closeout 36 Environmental Impact Assessment
16 HSE Induction
50 Project Interfaces with existing Set-
up
Process KPI
Number of projects without the project
HSE Plan

Project HSE Review 25
Related
To review project documentation and activities to ensure that all HSE 10.04,10.06
issues have been recognised for each phase of a project and are being
implemented.
Process Frequency
HSE Specialist
Establish PHSER programme 4 As & when required
and schedule, identify
competent personnel and
PHSER Scope of Work and

agree with Top Management. PHSER Team Manager/leader
PHSER Team Review Scope of Work and
develop PHSER activities plan Supporting Documentation
and identify documentation to
be reviewed.
PHSER Team
4 Project HSE Review (PHSER)
Review all HSE documentation PHSER Plan Programme
4 Project HSE Plan
and activities and prepare draft
report and recommendations.
Head of HSE
Draft PHSER Report Review and agree report
findings and recommendations
and comment as appropriate.
Head of HSE/Management
team?
Implement recommendations PHSER Report
and follow to closeout.
Closeout
02 Action Tracking
22 Contractor Performance
37 Management of emissions & effluents
discharge
49 Energy and Natural Resource
Management
34 Hazard and Operability Study (HAZOP)
24 Project HSE Plan
50 Project Interfaces with Existing set-up
Process KPI
Number of projects HSE review
performed against Project HSE Plan

Emergency Response Planning 26
Related
To ensure that risk based emergency response plans are available to 10.03,10.05,
10.06,11.03,
control all potential emergency situations. 11.04,11.06
Process Frequency
HSE Specialist
4 Review Evacuation plan –Annually
review all possible emergency 4 Drills – as per the plan
scenarios and establish/update
Emergency evacuation plan.
Related Director
Emergency Evacuation Plan Review and approve
Emergency Evacuation Plan . Supporting Documentation
Safety & Security Officer

In coordination with Approval 4 Emergency Response Equipment
departmental managers, Inventory.
nominate a competent fire
wardens team.
Safety & Security Officer
Fire Warden Team Implement the evacuation plan
and ensure that the building
fire, detection & alarm systems
are properly functioning at all
Safety & Security Officer times.
Conduct Training / drills for Implementation
both fire wardens and
employees.
Drills
Fire Wardens
Attend training and ensure that
they familiar with related 10 Annual HSE Plans
emergency responsibilities 14 HSE Roles and Responsibilities
11 HSE Training Needs
Implementation
Process KPI
Availability of valid & updated
Emergency response plans.
Number of exercises that conducted as
per the emergency plan.

Medical Response Plan 28
Related
To ensure that in the event of medical incident, adequate medical 11.01,11.02
resources and facilities are available.
HSE Specialist Process Frequency

In consultation with Human 4 Review medical incident Scenarios -
Resources, review medical Annually
incidents scenarios and the
availability of internal and

external support.
Related Director
Medical Response Plan Review Review and approve medical

incident scenarios Supporting Documentation
HSE Specialist
In conjunction with Human Approved Scenarios 4 External Emergency Support-
Resources, develop a draft List/contacts/agreements/procedures
Medical Response Plan and 4 Emergency Exercise Plans
4 List of medical incident scenarios

identify any shortfall in
4 Medical Response plans
resources. Related Director 4 Incident Reports
Draft Medical Response Plan Review and approve Response

plan and authorise additional
resources as required.
HSE Specialist
Incorporate medical response Medical Response Plan
plan into Emergency Response
Exercise.
Exercise Plan
10 Annual HSE Plans
30 Task Risk assessment
Process KPI
Number of established Medical response
plans against identified emergency
scenarios
Availability of adequate Medical
resources / facilities vs. the ones
identified.
HSE Inspection 32
Related
5.01,5.03,
To ensure that the ADWEA facilities are inspected for compliance with 8.01,8.04,10.06,
12.02,13.01,
HSE Standards. 13.03,13.04,13.09
Process Frequency
HSE Specialist
Develop Guidelines and in
conjunction with Division
Managers, develop Checklists
for HSE Inspections. 4 In accordance with HSE Inspection

Division Manager Guidelines/Procedure
Inspection Guidelines Develop an inspection

programme. Nominate Supporting Documentation
qualified personnel to carry
out inspections.
Nominated Personnel
4 HSE Inspection Programme
Carryout inspection of facility Inspection programme 4 Facilities Inspection Checklists
4 HSE Equipment Standard
in accordance with inspection
Guidelines and Checklists,
produce an Inspection Report
and make recommendations. Division Manager
Inspection Report Review and approve
Inspection Report and
recommendations and assign
actions as required.
Division Manager
Monitor status of actions and Actions
ensure closeout and ensure
Inspection Guidelines are
amended as required.
Actions closed out
02 Action Tracking
10 Annual HSE Plans
22 Contractor Performance
24 Project HSE Plan
(HAZOP)
30 Task Risk Assessment
Process KPI
Percentage of completed Facility HSE
Inspections against the Approved
Program

Health Risk Assessment 33
Related
4.01, 4.02, 4.03,
To ensure that any health hazards associated with company activities 4.04,4.05,4.06,
are identified, assessed and managed. 4.08, 8.01, 8.02
Process Frequency
HSE Specialist/Hygienist
Identify all potential health
hazards associated with
company activities including
product.
Hygienist/HSE Specialist
Inventory of Health Hazard Assess all identified health
hazards and any other Supporting Documentation
reported cases, recommend
control measures required and
any external support, if
Related Director
necessary. 4 Incident Report related to Health &
Review and approve Hygiene
assessment report and issue Assessment Report 4 Monitoring report
4 MSDS
for further implementation.
4 Risk Management Procedure
4 Health hazard assessment criteria
Division Manager
Approved Report
Specialist / Hygienist,
Implement recommendations.
Division Manager
Communicate any changes in Implementation
procedure to relevant
employee.
Communication
39 Hazardous substances management
35 Ergonomic assessment
43 In Service Medical Check-up
40 Incident reporting & Investigation
30 Task Risk Assessment
20 HSE Monitoring & Measurement
(HAZOP)
Process KPI
4 Number of reported occupational
illnesses
4 Percentage of Health risk
assessment recommendations
implemented

Hazard and Operability Study (HAZOP) 34
Related
To conduct a formal review, to determine hazards, for new projects and 4.01,4.02,4.03,
4.04,4.05,
any modifications in existing facilities and recommend measures to 4.06,4.08
mitigate the risk.
Process Frequency
Project Manager
4 As required
Specialist identify the
requirements for a HAZOP and
assign a HAZOP Chairman .

HAZOP Chairman
HAZOP Requirement Review the scope of the
HAZOP. Appoint competent Supporting Documentation
team members and schedule
HAZOP meeting.
HAZOP Team
4 P&ID’s
Collate HAZOP documentation HAZOP Team 4 Technical Documentation
4 Request for Facility Change
in preparation for HAZOP
4 Standards and Specification
meeting.
4 Audit Reports
4 HAZOP Procedure.
HAZOP Chairman
Preparation Conduct HAZOP meeting(s) in
accordance with HAZOP
procedure. Prepare report with
recommendations and review
Project Manager with HAZOP Team.
In coordination with HSE Draft HAZOP Report
Specialist review and agree
HAZOP Report.
HAZOP Chairman
Approved HAZOP Report Prepare action plan for
implementing HAZOP Report
recommendations and agree Supporting Processes
actions with concerned 02 Action Tracking
Project Manager parties. 36 Environmental Impact Assessment
Implement Action Plan and Action Plan 24 Project HSE Plan
monitor actions to completion. 33 Health Risk Assessment
18 Identification of HSE Legislation &
Regulation
Closeout
Process KPI
Time taken for completing the HAZOP
actions against plan & producing close-
out reports.
Number of projects / modifications that
require HAZOP study and done without
carrying out HAZOP.
Ergonomic Assessment 35
Related
To ensure that ergonomic standards and guidelines are available and 4.01, 4.02, 4.03,
4.04, 4.08, 8.04
applied during the operation of existing facilities and in the design of new
facilities.
Process Frequency
HSE Specialist/ Hygienist
4 For all new projects and facility
Identify all relevant ergonomic modifications
standards and guidelines to be 4 As & when required
applied and circulated to the

department. HSE Specialist / Hygienist
Standards and Guidelines Complete ergonomic
assessment against identified Supporting Documentation
standards & Guidelines and
produce an assessment report
Related Director including recommendations.
4 Relevant Standards and Guidelines
Ergonomic Assessment Occupational Illness Reports
Review and approve the 4
Report 4 Incidents & Near Misses Report
Ergonomic Assessment
4 HSE Impact Assessment Procedure
Report.

Approved Report Department
Implementation &
communication of required
action as per approved
recommendations.
Implementation
32 HSE Inspection
33 Health risk Assessment
59 HSE internal Audits
Process KPI
Percentage of compliance with the
ergonomic assessment report.

Environmental Impact Assessment 36
Related
5.01, 5.04,
To identify and assess all potential Environmental impacts from existing
company activities, products & services and any new development
projects.
Process Frequency
Head of Projects
4 Once for existing & whenever
inform HSE Specialist of all required due to new projects /any
new projects or changes to changes in the existing facilities
existing facilities to define the
need for an EIA.

HSE Specialist
Estimate the potential costs for
the EIA if required. Supporting Documentation
EIA requirement
4 Request for Change
Estimation 4 Project Documentation
4 ADWEA HSEIA procedure
Head of projects 4 HSE Impact Assessment Procedure
4 Projects scope of work

Allocate EIA budget within the
4 ADWEA standards for effluent and
project budget. HSE Specialist emissions discharges
Develop Scope of Work for the
assessment to be conducted
by an independent party.
Budget
Scope of Work
Independent party
Complete EIA in accordance
with the Scope of Work and Head of projects /HSE
develop report and findings. Specialist
Review and agree with the EIA
Report and findings. Supporting Processes
EIA Report 37 Management of Emissions &
Effluents Discharge
58 Waste Management
Final Report 49 Energy and Natural Resource
Head of projects Management
Ensure EIA recommendations (HAZOP)
are incorporated into project. 25 Project HSE Review
24 Project HSE Plan
Implementation
Process KPI
Number of projects with EIA completed
against total projects/modifications
that require an EIA.

Management of Emissions & Effluents Discharge 37
Related
5.01,5.02,5.03
To manage all emission & effluent discharges from the company 9.01
operations.
Process Frequency
Head of Projects
4 Review Emissions & effluent
Based on the existing discharges plan - Annually
situation, setup the related
Objectives and Targets.
Projects Director
Objectives and Targets Review and approve the
objectives and targets. Supporting Documentation
Head of Projects
4 HSE Policy
In coordination with HSE Approved Objectives / targets 4 ADWEA Standards for Effluent and
Specialist develop a plan / Emissions discharge to the
Environment.
study for emissions,
4 ABU DHABI emirates EHSMS manual
discharges to meet the 4 EIA report / base line study.
approved objectives and Projects Director 4 HSE Objectives & targets
targets. Plan / study 4 Federal environmental law 24.
Review and approve the plan
and the budget required.
Head of Projects
Implement the approved plan Approved plan
considering both internal /
external resources as required.
HSE Specialist
Implementation Monitor & review emissions,
effluents discharges to ensure
compliance with the approved Supporting Processes
Targets / objectives. 49 Energy and Natural Resource
Management
32 HSE Inspection
Monitoring Report 36 Environmental Impact Assessment
60 Maintenanace & Testing of HSE
related Equipment
Process KPI
Percentage of compliance achieved
against emission & effluent discharges
Targets.

Chemicals Management 38
Related
5.05,5.06,
To ensure all chemical products at company facilities are assessed and 9.01,9.06
approved to minimize HSE risks.
Process Frequency
Focal point/Chief Chemist

Ensure that all chemical

products in use are
identified, listed and their
MSDS are available.
Chemicals Inventory Chief chemist/Head of Lab
4 Incident reports
Ensure all chemical products 4 Audit reports
to be purchased for use are 4 MSDS
notified to HSE Specialist for 4 Product Specifications

assessment before
purchasing.
HSE Specialist Notification to HSE
Ensure all notified chemical
products to be purchased
are assessed and approved
from HSE point of view.
Department HSE Focal point
HSE Approval
Ensure all related
recommendations (e.g.
receiving , storage, handling
and disposal) are followed.
HSE Specialist
Implementation Supporting Processes
Ensure compliance. 39 Hazardous substances Management
37 Management of Emissions &
effluents discharge
Safe use of chemical products. 58 Waste Management
32 HSE Inspection
Process KPI
Number of incidents result from
chemicals mismanagement

Hazardous substances Management 39
Related
5.05,5.06,
To ensure that all substance related hazards are identified and managed
9.01,9.05
to prevent risk to personnel.
Process Frequency
Focal point / Division Manager
Identify and prepare a list of all 4 Review Hazardous Substance List –
hazardous substances used in Annually or as required.
the concerned unit.
HSE Specialist
List of hazardous substances Review & assess the identified
hazardous substances and Supporting Documentation
recommend control measures
including training needs.
Division Manager
4 Hazardous Material Specifications
Approve recommendations & 4 incident reports
4 Federal Law Number 24/1999
training requirements. Recommendations
4 Min. Decree Number 37
Management Approval Focal point / division manager

Ensure that all hazardous
materials are managed in
accordance with the
HSE Advisor recommendations and training
Shall monitor implementation provided.
and report progress to his Implementation
management.
Monitoring Report
38 Chemicals Management
20 HSE Monitoring & Measuring
Process KPI
Number of incidents due to
mismanagement of hazardous
substances

Incident Reporting & Investigation 40
Related
To ensure that all incidents concerning Health, Safety and Environment 6.01,6.05,6.07,
10.06,10.09,
are reported, investigated, the root causes identified and action is taken 12.01,12.02,
to prevent reoccurrence. 12.03
Process Frequency
Report Originator
Alert area/activity authority of
type and location of incident
and take initial action if
possible. 4 For every incident

Area/Activity Authority
Incident Reported Take action to stabilise the
situation in accordance with Supporting Documentation
relevant procedure & initiate
the incident report.
HSE Specialist
Incident Report & Appropriate ADWEA - Incident Reporting,
Conduct initial investigation Action
4
within specified time and investigation & Analysis procedure

4 Previous related Incident Report
complete appropriate parts of
4 Operational Procedures
Incident Report. In case of 4 Audit Reports
serious incident Inform related Related Director 4 Inspection Reports
directors & other authorities as 4 Related permit to work
Review report and where required
required. establish Investigation Team and 4 Task Risk Assessment Report
define technical expertise,

Incident Report competence and level of authority.
Investigation Team
Investigation Team
Investigate the incident,
develop report, propose
recommendations and Related Director
corrective actions. Identify any
Review the investigation report
lessons learned.
and approve the
Investigation Report recommendations and Supporting Processes
corrective actions. 02 Action Tracking
Division Manager Approved Report 41 Near Miss Reporting
Implement the
recommendations & corrective
actions.
HSE Specialist
Circulate any lessons learned
Completion Report with-in the company as well as
to all other ADWEA
companies.
Process KPI
Communication Number of repeated similar incidents.
Timely completion of corrective actions in
response to incidents..
Number of incidents investigated against
the total number reported.
Lost time incident frequency rate.
Near Miss Reporting 41
Related
To report any unsafe act or condition that may lead to an incident and 12.01,12.02,
12.03
follow up any corrective actions.
Process Frequency
Report Originator
Report any observed unsafe
act and/or condition that may
lead to an incident.

HSE Specialist
Near Miss Card Review near miss report,
inspect the scene and follow Supporting Documentation
up with the originator as
required.
Division Managers
4 Near Miss Card/Report
In conjunction with the HSE Evaluation 4 ADWEA Procedure for Incident
Specialist, determine the Reporting, Investigation & Analysis
4 Related previous near miss reports
required corrective action.
Related Director
Recommended Corrective
Action Review and approve the
recommended corrective
action (s).
Division Manager
Implement the corrective Approval
actions.
HSE Specialist
Completion Report Make recommendations for
recognition and/or award as
appropriate and ensure that Supporting Processes
information is communicated. 02 Action Tracking
08 Sharing HSE Information
Award/ Communication
Process KPI
Number of Near misses reported &
corrective actions closed out.

Pre-Employment Medical 42
Related
8.02,8.03
To assess a potential employee’s medical fitness against company
medical fitness requirements.
Occupational Hygienist/ Process Frequency

Doctor
Identify the requirement for
medical examination related to
specific job to prospective
employee and notify to HR. 4 Prior to employment

HR
Notification Arrange medical appointment
considering the medical Supporting Documentation
requirement.
Employee
4 ADWEA HR/Personnel policy
To attend medical check-up. Medical Appointment 4 Medical Fitness requirements
4 Medical Report
4 Job Descriptions
4 Labour law # 8
Occupational Hygienist / 4 Ministerial decree # 32
Doctor/HR 4 Incident Report
Check-up Report Evaluate examination results

against company medical
requirements and produce
Medical Fitness Report. Update
employee personal record.
Medical Fitness Report
42 Pre-Employment Medical
Process KPI
Number of personnel checked against
the company medical fitness
requirements.

In Service Medical Check-up 43
Related
To monitor and record the on-going health and fitness of employees 8.03
during the term of their employment.
Occupational Hygienist / Process Frequency

Doctor
4 As per company medical fitness
Identify employees that require requirements
an in service medical check-
up.
HR
Medical Appointment Fix an appointment and
arrange employee attendance Supporting Documentation
for medical examination.
Employee
4 Employee Medical Record
To attend in-service medical Medical Check - up 4 ADWEA Personnel Policy
4 Company medical fitness
check-up.
requirements
4 Labour Law # 8
Occupational Hygienist/ 4 Ministerial decree # 32
Doctor/ HR 4 Incident Reports
Attendance Review in-service medical

report produced by the
Doctor/Lab. Advise employee
of the results and
recommendations based on
the company requirements.
Update medical records.
Updated medical records
42 Pre-employment Medical
Process KPI
Number of in service medical check-ups
conducted against company medical
fitness requirements.

Energy and Natural Resource Management 49
Related
5.04,9.01,9.03,
Ensure that systems are in place for effective management and efficient use of 9.04
energy and natural resources.
Process Frequency
HSE Specialist
Ensure the establishment of Objectives & Targets– annually
baseline information and For new projects, as required.
reference benchmarks (if
available) on energy and

natural resources use. Focal point /Division Manager
Baseline information
Ensure the development of
“S.M.A.R.T.” Objectives for
reduction of energy and
Division manager head natural resources use.
of department 4 Baseline Energy and Natural
- Set a program to achieve the Reduction targets/Objectives Resource Information
4 HSE Policy
agreed reduction targets /
4 Project Specification
objectives.
4 List of Environmental Aspects
- For new designs and

development of projects, plant
and products are assessed to
ensure the efficient use of
energy and natural resources
in consultation with HSE
Specialist and the results are
being considered. Note:
SMART means:
Implementation S: Specific, M: Measurable
A: Attainable, R: Reasonable
T: Time Frame
Targets
08 HSE Knowledge Transfer
Process KPI
Percentage of energy & natural
resources reduction targets
achieved against plan.

Project Interfaces with Existing Set Up 50
Related
To ensure that all interfaces between a project and existing operating 5.01 , 10.03
facilities are identified, potential risks are assessed and managed.
ADWEA Project Manager/Head Process Frequency

of related Department
4 For every project having interfaces
Identify all potential interfaces with existing facilities
between the project and
existing facilities prior to
project implementation.
ADWEA Project Manager/Head
of related department
Draft Project Interface
Document To set meeting with concerned
parties including HSE Supporting Documentation
Specialist to review and agree
the Draft Project Interface
ADWEA Project Manager/Head Document.
of related department 4 Project Scope of Work
Liase with Operations Agreed Project Interfaces 4 Emergency Procedures and
Department and HSE Specialist Contingency Plans
4 ADWEA - HSEIA Procedure
to define the risks and
4 Risk Management Procedure
recommend control measures.
Operation Department
Risk Control Measures Consider defined risk control
measures and communicate to
all relevant personnel.

Ensure that all project Communication
interfaces are executed inline
with the defined risk control
measures.
Implementation
(HAZOP)
24 Project HSE Plan
Process KPI
Percentage of projects assessed
compare to total number of interface
projects.

Water Quality Control 51
Related
To ensure that all new projects and as and when required all the control 9.01, 9.02
measures have been taken for delivering safe and good quality water to
the customer (s).
Process Frequency
Chief Chemist
Ensure that the standards for
water quality and testing
equipment are in place for new
projects and as and when 4 Continuous

required. Chief Chemist
Water Quality Standard To ensure that the quality of
water produced conforms to Supporting Documentation
the water quality standard.
Chief Chemist
4 HSE Policy
Develop plan to monitor, Water production 4 Quality control standards
4 Laboratory testing results
measure & control the water
4 WHO Guidelines
quality against the defined
4 R& SB Requirements
standards. Inform any
deviations to the management Head of projects
team for correction.
Take corrective action to
Water Quality Monitoring Plan improve the quality of water
according to the standards
Chief Chemist Corrective action
To confirm that the quality of

produced water is acceptable
for delivery to the customer
(s).
Quality Control Supporting Processes

13 HSE Competency Assessment
20 HSE Monitoring & measurement
Regulations
Process KPI
Number of non-conformity not corrected
against the water quality standard.
Number of customer complaints relating

to water quality.

HSE Suggestion Scheme 52
Related
7.02
To encourage active participation of all personnel in improving HSE
performance.
Process Frequency
Originator 4 As required
Submit HSE suggestions to
the Departmental focal
point with copy to his

manager by filling the
suggestion form. Department Focal Point
Suggestion Reported Supporting Documentation
Collect and submit HSE
suggestions to HSE
Specialist
4 suggestion form
HSE Specialist
Suggestion Reported
Review suggestion and if
accepted notify the focal
point and copy the Division
Manager / Head of Dept for Related Division Manager / Head of
Department
implementation.
Arrange for implementation

Suggestion Acceptance in coordination with HSE
Specialist.
Implementation
HSE Advisor
Consider the HSE
awarding.
02 Action Tracking
HSE Award 08 Sharing HSE Information
Process KPI
Number of implemented suggestions
against the accepted suggestions.
Number of awards against the total
number of suggestions.

HSE Standards and Procedures 53
Related
10.06
To ensure that all relevant HSE standards and procedures are identified,
developed, current, communicated and implemented.
Process Frequency
HSE Specialist
Ensure identification of
requirements for new HSE
standards and procedures or

4 As required !
amendments to existing ones
HSE Specialist
Procedures/ standards
Ensure that standards,
procedures and amendments
are developed.
Departments 4 International standards
Draft procedures/standards. 4 Federal and local legislation
4 ADWEA Standards for effluent &
Ensure draft procedures
emission discharges & Procedures
and standards are 4 ADWEA standards for developing
reviewed. procedures
HSE Specialist
Comments
Ensures comments are
incorporated.
Departments
Final Draft
Approve final draft
of procedures and
standards
HSE Specialist
Approval
Ensure communication and
implementation of content of Supporting Processes
standards and procedures to
affected personnel. 18 Identification of HSE Legislation
and Regulation
Implemented procedures./
standards 17 Communication with Authorities
Process KPI
Availability of updated & implemented
HSE procedures in all functions &
departments.

HSEMS Self Audit 54
Related
To ensure that ADWEA assess, record and report the level of compliance 13.01,13.02,13.03
,13.04,13.07,
with the HSEMS requirements. 13.08,13.09
Process Frequency
HSE Specialist
Develop & provide self
assessment criteria/Guideline
for conducting self
assessment. 4 Self Assessment – Annually

Division Manager 4 Self Assessment Action Progress
Report - Quarterly
Criteria/Guideline Initiate self assessment
programme. Supporting Documentation
Division Manager
4 Self Audit Guidelines/criteria
Communicate assessment Self Audit Programme 4 ADWEA HSE Audit Procedure.
4 System feedback reports
programme. Nominate
personnel to act as self 4 ABU DHABI EHSMS annual external
assessment team. audit &reporting procedures
Self Assessment Team
Self Audit Team Conduct the self assessment
in line with the criteria /
Guidelines.
Division Manager
Review and endorse self audit Assessment Results
results and assign any actions
as appropriate.
Assignee
Implementation Complete recommended
actions where appropriate and
report to HSE Specialist for Supporting Processes
inclusion in periodic HSE 02 Action Tracking
report.
59 HSE internal Audits
Self Audit Report
Process KPI
Percentage of HSEMS assessments
carried out against programme

Manage Changes to HSEMS 55
Related
To ensure changes to HSEMS are documented, reviewed, agreed and 13.01,13.05,

13.07,13.09,
communicated to all users.
6.03,6.08
Process Frequency
Originator
Identify proposed change and
complete a HSEMS Change
request form and forward to
HSE Specialist. 4 As required

Department HSE focal point
Change request Form Review and agree HSEMS
Change request and propose Supporting Documentation
change or retain for future
reference.
HSE Specialist
4 HSEMS Change Request Form
Record proposed change and Proposed Change 4 ADWEA - HSEMS
initiate technical review as
required,attach comments and
recommendation as
appropriate. HSE Specialist
Recommendations Circulate proposed change
with attached comments and
recommendations to the
management review team.
Management Review Team
Review and comment on the Communication
proposed change.
HSE Specialist
Comments Collate comments and resolve
the final form of the proposed
change with the working group Supporting Processes
and update HSEMS as 18 Identification of HSE Legislation and
HSE Specialist required. Regulations
Ensure that HSEMS is updated Agreed Change 56 Management of Change
and communicated.
HSEMS Update
Process KPI
Number of implemented changes in the
HSEMS against the agreed
requests.

Management of Change 56
Related
To ensure that temporary and permanent changes in operations and facilities 5.02,7.06,
are assessed for HSE issues, documented and communicated to company 9.08
personnel and contractors.
Process Frequency
Change Originator
Proposes change of
operations or facilities and
completes appropriate
change proposal form and 4 As required

the feasibility study. HSE Advisor
Appropriate change proposal
form Reviews proposal for HSE Supporting Documentation
related issues and determines
HSE requirements for the
proposal to succeed.
Tender Committee
4 Change request form.
HSE Requirements
Review and approve
the change proposal.
Head of projects
Approved change
Implements change to
operations or facilities
incorporating necessary
HSE requirements.
Change Originator
Ensures change is Change
communicated to personnel
and contractors and is
reflected in relevant drawings,
procedures and manuals.
Revised Documentation
Regulation
24 Project HSE Plan
Process KPI
Percentage of changes in operations & /
facilities carried out in compliance with
HSE requirements.

Waste Management 58
Related
5.05, 9.01, 9.05
To manage the reduction and appropriate disposition of all wastes
generated by the company.
Process Frequency
Focal point
4 Annually for objectives & targets
Identify all wastes generated 4 As required for procedure
by the unit and categorise implementation
them and submitted to HSE
Specialist to compile the list.

HSE Specialist / Division
Manager
Wastes classification Develop a waste management
procedure to meet company Supporting Documentation
HSE policy and legal
requirements. Set objectives &
Related Director targets to reduce wastes.
4 HSE Policy
Draft Waste Management
Review and approve waste 4 Waste Management Procedures and
Procedure & Objectives/Targets
management procedure and Guidelines
4 Objectives & Targets
defined objectives & targets
4 Legal requirements
for waste reduction. 4 MSDS
Focal point / Division Manager 4 List of authorised waste disposing
Approved procedure and agencies
objectives Ensure proper communication
& implementation of waste
management procedure and
achievement of set objectives.
HSE Specialist
Review waste management Implementation
performance against the
defined objectives & targets
and prepare report for the bi-
annual management review
mtg. Review
Targets
39 Hazardous Substances Management
Process KPI
Percentage of waste reduction targets
achieved against planned Objectives &
targets.

HSE Internal Audits 59
Related
To ensure that ADWEA has in place an HSE audit system to demonstrate 6.08,13.01,
compliance with HSEMS requirements. 13.02,13.03,
13.04,13.07,
13.08,13.09
Process Frequency
HSE Specialist
Develop the HSE audit 4 Develop Audit Programme - Annually

programme in-line with the 4 Complete audits in accordance with
procedure. audit programme
Audit Programme
HSE Specialist
Communicate the audit 4 HSE Audit Programme
programme to all concerned. 4 ADWEA HSE Audit Procedure
HSE Specialist 4 ABU DHABI EHSMS annual external
Nominate trained and qualified audit &reporting requirement

4 Previous Audit Reports
audit team leader and audit
4 Inspection Reports
team. (for joint audits ADWEA
4 All Audit Reports
HSE shall nominate) 4 Incident Reports
Communication
4 Near Miss Reports
4 Risk assessment reports

Audit Team
4 EIA reports
Audit Team
Conduct HSE audit in accordance HSE Specialist/ Top
with company HSE Audit Management
procedure and approved HSE Review & approve audit report.
audit programme & issue report
including prioritized findings.
Audit Report
Approved Audit Report Supporting Processes

Departments 02 Action Tracking
Assign corrective actions to be 08 Sharing HSE Information
54 HSEMS Self Audit
taken and ensure their
implementation with in agreed
timescales.
Implementation
Process KPI
Number of Audits completed as per the
approved Annual HSE internal audit
program.

Maintenance and Testing of HSE Equipment 60
Related
To establish an effective maintenance & testing plan to ensure the 9.01,9.04,9.05,
integrity and functionality of HSE equipment. 9.06, 9.07
HSE Specialist / Division Process Frequency

Managers
Identify all HSE equipment
within the company. 4 As required per the plan.
Division Manager / HSE

Specialist
HSE Equipment List Review the maintenance &
testing requirements for all Supporting Documentation
new and existing HSE
equipment and develop
maintenance plan.
Division Manager 4 Maintenance and Testing Plan
Maintenance & Testing plan 4 Relevant Insurance Requirements
Review equipment condition 4 License Requirements
and cost effectiveness and 4 Manufacture’s and Standard
make recommendation as Requirements
required. 4 Audit Results
HSE Specialist
4 Inspection Reports
Review recommendations and 4 Work Order

Recommendations 4 Maintenance records
feed back to Division Manager
Division Manager
Review
Identify action parties and
complete maintenance in
accordance with maintenance
plan and out come of the
review. Update maintenance
records.
Maintenance Records Supporting Processes

02 Action Tracking
32 HSE Inspection
Process KPI
Number of reported deviations from the
maintenance testing of HSE equipment
plan.
Number of reported failures of HSE
related equipments.

Hse Procedure

Загружено:

Сведения о документе

Исходное описание:

Оригинальное название

Авторское право

Доступные форматы

Поделиться этим документом

Поделиться или встроить документ

Параметры публикации

Этот документ был вам полезен?

Это неприемлемый материал?

Авторское право:

Доступные форматы

Hse Procedure

Загружено:

Авторское право:

Доступные форматы

Action Tracking 02

Division Manager/Head of Process Frequency

Issue Date: 18.06. 2009 Revision Number : 2

18 Identification of HSE Legislation

Issue Date: 18.06. 2009 Revision Number : 2

into bi-annual summary report

Deliver summary presentation 4Progress Status Reports

Issue Date: 18.06. 2009 Revision Number : 2

the defined criteria.

Issue Date: 18.06. 2009 Revision Number : 2

To ensure that HSE knowledge is received, transferred to the appropriate 1.03,5.01,5.08,

Ensure that systems in

Identification of system HSE Specialist

HSE Specialist & IT Manager • ADWEA Guidelines/HSE newsletter

Issue Date: 18.06. 2009 Revision Number : 2

Division Manager/Head of Process Frequency

company in coordination with

Approved HSE action plans

Issue Date: 18.06. 2009 Revision Number : 2

to prepare the annual HSE 4 HSE Plan –Annually

Issue Date: 18.06. 2009 Revision Number : 2

Human Resources 4 Job Descriptions/Competence

training requirements / budget. 4 Employee orientation Schedule

4 Training Request Form

Business Support Director 4 Course Evaluation Form

Training Requirements requirements and budget. 4 Performance appraisal records

4 ADWEA HSE Training procedure.

4 Post Evaluation Form.

Human Resources Budget Approval

Issue Date: 18.06. 2009 Revision Number : 2

with HSE role.

Division Manager / Head of

4 HSE Competency requirements

Issue Date: 18.06. 2009 Revision Number : 2

evaluation advisor and HSE

Human Resources 4 HSE Policy

Percentage of Job Descriptions with

Issue Date: 18.06. 2009 Revision Number : 2

the Head of Business Planning

Recommended Organization Chairman Office

Issue Date: 18.06. 2009 Revision Number : 2

Human Resources/HSE Process Frequency

systems. commencing work

4 HSE Training – As soon as possible

Issue Date: 18.06. 2009 Revision Number : 2

for HSE issues. 4 Update lists of regulatory authorities

List of Regulatory Authorities

Ensure that all applicable

Issue Date: 18.06. 2009 Revision Number : 2

4 International Laws and Regulations

Communication 4 Regional/International conventions

Monitoring & measurement

Issue Date: 18.06. 2009 Revision Number : 2

distribution. 3/5 years

Issue Date: 18.06. 2009 Revision Number : 2

Ensure all significant

identified and listed. 4 As per procedures

Records of Monitoring &

Issue Date: 18.06. 2009 Revision Number : 2

Contractor company profile Prepare HSE pre-qualification

Head of Supply Support

Issue Date: 18.06. 2009 Revision Number : 2