OSBP Manual

Online Submission of Budget Proposal
Ver. 2.0
User’s Manual
Online Submission of Budget Proposal System: User’s Manual ver.2
Department of Budget and Management
Table of Contents
Table of Contents ______________________________________________________________ 2
1 Introduction ______________________________________________________________ 4
1.1 About the System _____________________________________ 4
2 Getting Started ___________________________________________________________ 5

2.1 Log in ___________________________________________ 5
2.1.1 To log in: ______________________________________________ 5
3 Transactions ______________________________________________________________ 7
3.1 Coverage _________________________________________ 7
3.1.1 To Select Coverage: _____________________________________ 7
3.1.2 Filtering Operating units _________________________________ 10
3.1.3 Selecting a Coverage ___________________________________ 11
3.2 Online Submission Main Menu ________________________ 12

3.3 BP 201 (A,B,C,D) _________________________________ 12
3.3.1 BP201 Table of Elements ________________________________ 13
3.3.2 Adding/Updating P/A/P __________________________________ 15
3.3.3 Display Object of Expenditure Details ______________________ 16
3.3.4 Update Object of Expenditures ____________________________ 18
3.3.5 Add Object of Expenditures ______________________________ 18
3.3.6 Delete Object _________________________________________ 19
3.3.7 Selecting a fund source__________________________________ 20
3.3.8 Other Links ___________________________________________ 20
3.3.9 Quick View ____________________________________________ 21
3.4 OTHER BP FORMS _________________________________ 21

3.4.1 Other BP Forms Table of Elements _________________________ 22
3.4.2 Form A - MFO Budget Matrix: _____________________________ 24
3.4.3 Form B – Agency Performance Measurement: ________________ 25
3.4.4 Form 100 – Statement Revenuer (General fund): _____________ 27
3.4.5 Form 100A – Statement Revenues (SAGF):__________________ 29
3.4.6 Form 100B – Statement of Other Receipts/Expenditures _______ 31
OSBP User’s Manual ver. 2.0
March 03, 2014 Page 2 of 59
3.4.7 Form 204 – Staffing Summary of Non-Permanent Positions: ____ 32

3.4.8 Form 205 – List of Retirees ______________________________ 33
3.4.9 Form 300 – Proposed Provisions __________________________ 35
3.4.10 Form 400 – Annual GAD Plan and Budget ___________________ 37
3.4.11 Form 400A – Annual GAD Accomplishment Report ____________ 39
3.5 TAGS ___________________________________________ 41

3.5.1 TAGS Table of Elements _________________________________ 42
3.5.2 Tagging Screen ________________________________________ 44
3.6 STRATEGIC OBJECTIVES ____________________________ 51

3.7 BP REPORTS _____________________________________ 52
3.7.1 BP Reports Table of Elements _____________________________ 53
3.8 SUBMIT TO DBM __________________________________ 57

3.8.1 Confirmation Report ____________________________________ 57

1 Introduction
1.1 About the System
The Online Submission of Budget Proposals (OSBP) is an automated system which

allows online encoding and submission of agency budget proposals. This system intends
to reduce the number of reports being submitted by agencies.
OSBP offers the following features:

• Encoding of BP 201 forms
o BP 201 – Summary of Obligations and Proposed Programs/Projects
o BP 201 A – Obligations for Personnel Services (PS)
o BP 201 B- Obligations for Maintenance and Other Operating Expenses
(MOOE)
o BP 201 C – Obligations for Financial Expenses
o BP 201 D – Obligations for Capital Outlays
• Encoding of other BP forms
o BP Form A – MFO Budget Matrix
o BP Form B – Agency Performance Measures
o BP Form C – Summary of RDCs/CSOs Feedback on Agency Major
Ongoing Programs and Projects
o BP Form 100 – Statement of Revenues
o BP Form 100 A – Statement of Revenues and Expenditures Special
Account in the General Fund
o BP Form 100 B – Statement of Other Receipts/Expenditures
o BP Form 200 – Comparison of Appropriations and Obligations
o BP Form 204 – Staffing Summary of Non-Permanent Positions
o BP Form 204 – List of Retirees
o BP Form 300 – Proposed Special Provisions
o BP Form 400 – Annual GAD Plan and Budget
o BP Form 400 A – Annual GAD Accomplishment Report
• Tagging
o Key Results Areas (KRA)
o Grassroots Participatory Budgeting
o Program Budgeting
o MITHI
o Climate Change
• Report Generation

2 Getting Started
2.1 Log in
Figure 1: Online Submission of Budget Proposal Login Page
2.1.1 To log in:

1. Launch Internet Explorer
a. Double click on the IE icon in the desktop. Type

https://osbp.dbm.gov.ph in the Address bar and hit Enter.
b. Double-click the Online Submission of Budget Proposal application shortcut in
the desktop if available.
2. Certificate Error page will displayed (Figure 2), click on Continue to this website
(not recommended)
3. The Online Submission of Budget Proposal login page (Figure 1) is displayed.
4. In the login page, enter a valid User ID and Password.
Note: The password field is encrypted.
Click button or hit Enter key to confirm login. On successful login, the
Online Submission of Budget Proposal home page will be displayed.

Figure 2: Certificate Error Page
Note: If the user is logged-on to the system and there has been no activity
for about 10 minutes, the user is automatically disconnected from the
system and needs to re-login.
In case of login failure, contact the DBM Budget Specialist and verify if
the user account is correctly enrolled to OSBP.

3 Transactions
3.1 Coverage
Figure 3: Organization / Coverage Page
Upon successful login, this page is displayed. This page allows the user to view and
select the Operating units under the Department and Agency. (Figure 3)
3.1.1 To Select Coverage:
1. Click lookup button. The system displays a

window listing the different departments the user has access to (Figure 4).
Double click row to select the department.

Figure 4: Department (Coverage) Page
2. Click lookup button. The system displays a window

listing the different agencies under the selected department (Figure 5). Double
click a row to select an agency.
Figure 5: Agency (Coverage) Page
3. Upon selecting an Agency, the list of Operating Units within the user’s coverage
will be displayed. (Figure 6)
Note: Region and Division filter criteria is only for DepEd and all other
agencies with Division as part of their organizational hierarchy.

Figure 6: Operating Unit Page
4. If selected agency is DepEd-OSEC, click lookup

button. The system displays a list of the different regions. Double click a row to
select the desired region. Operating Units with assigned UACS Code Operating
Type ‘01’, ‘02’, etc. except ‘08’ and ‘09’ will be displayed. (Figure 7)
Figure 7: Lookup Region List Page
5. To filter the Operating Units by Division, click lookup

button. The system displays a list of division depending on the selected region.
Double click row to select the division. The system displays a list of operating
units for the selected division (Figure 8)

Figure 8: Division (Coverage) Page
3.1.2 Filtering Operating units

The user can filter the operating units displayed in the screen through the search
control.
To search, enter search keyword in the search text field
and click the lookup icon . The list of operating

units is filtered:
To clear the search keyword, click the clear icon. On click, the system displays all
operating units.

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3.1.3 Selecting a Coverage

1. From the list of the operating units displayed (Figure 9), user clicks on
button or double clicks the row to open the selected operating unit. The user
is directed to the OSBP Main Menu. (Figure 10)
Figure 9: Operating Units (Coverage) Page
Click to go back to main Menu Page
Click to go to BP201 Page
Click to EXIT OSBP Application

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3.2 Online Submission Main Menu
Figure 10: Online Submission of Budget Proposal Main Menu Page
Click on any of these transactions:
• BP201 (A,B,C,D)
• Other BP Forms
• Tags
• Strategic Objectives
• BP Reports
3.3 BP 201 (A,B,C,D)
This page allows the user to enter information for the following forms:
1. BP 201 A – Obligations for Personnel Services (PS)
2. BP 201 B – Obligations for Maintenance and Other Operating Expenses
(MOOE)
3. BP 201 C – Obligations for Financial Expenses (FINEX)
4. BP 201 D – Obligations for Capital Outlays (CO)
The BP 201 page has the following elements:

March 03, 2014 Page 12 of 59
Figure 11: BP 201 Page
3.3.1 BP201 Table of Elements
Nb Element Description
r
1 Displays the Approved Ceiling and Available
Balance for PS, MOOE and FE for the selected
agency.
2 Displays the links to other transactions
• Other BP Forms
• Strategic Objectives
• BP Reports
• Quick View
• Logout - EXIT OSBP Program
3 Displays the OSBP Status
4 Allows the user to switch views between the

two Budget Years, the Current Year and the
Proposed Year.
5 Allows the user to filter P/A/P listed in the
screen.
6 Allows the user to go to budget data of other
Operating Units within the user’s coverage by
displaying Organization/Coverage page.
Allows the user to change fund source by

displaying Fund Source page.

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7 Allows the user to switch among Programs and

Projects.
Activities of Programs can be found in the

following links :
• General Administration and Support
(GAS)
• Support to Operations (STO)
• Operations
Activities of Projects can be found in the
following links:
• Locally Funded Projects (LFPs)
Foreign Assisted Projects (FAPs)
8 The lock icon represents the status of the
current BP form
Green lock represents an ‘Open’ status. At this

status, the user is allowed to add/edit/delete
data. On click of this icon, the status is
changed to ‘Locked’
Yellow lock represents a ‘Locked’ status. At

this status, the end user can only view the
data on the BP form. On click of this icon, the
status is changed to ‘Open’.
Note: Switching of status between ‘Open’ and

‘Locked’ is allowed until the head of the
agency submits the whole batch of BP Forms
to DBM. When the BP forms have already been
submitted to DBM, the status is changed to
‘Closed’.
Red lock represents a ’Closed’ status. At this

status, all forms are already closed for
modification. In case modifications are still
needed, a request to unlock the forms should
be made to the DBM Budget Specialist.
9 Displays the Coverage information such as
Department Name, Agency Name and
Operating Unit.
10 Displays the summary of MFO - P/A/P

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11 Displays the Allotment Classes
12 SHOW MORE. Display the next part of

Allotment
Financial Expenses and Total.
PREV PAGE . Displays the first part of
Allotment
Personnel Services , MOOE, Capital
Outlays
3.3.2 Adding/Updating P/A/P

Note: This function is only available to Central Office operating unit only.
To Add:
1) Click Add using the Add link shown below
2) System displays the P/A/P input window.

3) The system will automatically generate the P/A/P UACS code of an activity. Just
enter description for P/A/P and then Click Save.
4) The system displays the list of P/A/Ps with the newly entered P/A/P.
To Update/View P/A/P Description:

1) Click Edit link
2) System displays the P/A/P description input window.
3) P/A/P UACS Code is not editable , only the description is editable. Modify the
description if applicable, then click Save.
4) The system displays the list of PAPs with the updated PAP.
To Delete:
1) Click “Del” link
2) System displays a confirmation message.
3) Click Yes to confirm delete.
Note: Deleting of mother P/A/P will automatically delete all its descendants
and their respective appropriations. Delete functionality is disabled for
existing P/A/Ps. Only the newly-created P/A/Ps and their descendants
are allowed to be deleted.

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3.3.3 Display Object of Expenditure Details
The system displays header with the name of the Department, Agency and its
Operating Unit, if applicable.
The system displays the list of P/A/Ps on the left side of the page under the Major Final
Output Program/Activities/Projects column.
Amounts displayed are grouped by Allotment Class. Each Allotment Class is divided into
2 columns. The first column is the ‘Within the Ceiling’ column. It contains amount within
the budget ceiling of an agency set by DBM. The ‘Proposal’ column contains the total
proposed budget appropriation for an activity.
To view/edit Financial Expenses allotment class, click the ‘Show More…’ link. The
system also displays the ‘Total’ column. This shows the summation of all amounts for all
allotment classes.
To edit appropriation of a particular allotment class:
1) Click the underlined amount in blue color under the specific allotment class
2) Select the applicable fund source by selecting a value on the Authorization
dropdown list and a Fund Category value on its dropdown list. A list of Fund Sub
Categories is displayed. Click the icon beside a Fund Sub Category.

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3) The screen with the list of object of expenditure is displayed.

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3.3.4 Update Object of Expenditures
Note: Object of expenditures of each activity and Fund Source from GAA
level is automatically loaded to the Proposed Year with 0 amount. For
other object of expenditures not included in the list but is part of the
budget proposal of an agency, use the ‘Add Item’ functionality.
If the selected P/A/P and Fund Source has objects of expenditure existing in GAA, the
list of objects with 0 amount are displayed on the screen.
To update a particular object of expenditure:
1) Enter amount in the “Within the ceiling amount” field. Please take note that the
entered amount will also be reflected in the budget proposal column. To edit the
Proposal field, just go directly to the Proposal column and enter the amount.
2) Above the Ceiling column is automatically calculated by getting the difference

between the proposal and the ceiling amounts.
3) To save any modifications made on the budget ceiling and proposal columns,
click SAVE.
4) A success message is displayed on the right-hand portion of the screen.
3.3.5 Add Object of Expenditures
To add new object of expenditure:
1) Click the Add Item link.

2) The system displays a pop-up window which requires input the Object of
Expenditure and its Budget Ceiling amount. For the allowable amount, please
check the Available Balance for each Allotment Class displayed on top of the
page.

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Note : In case that you need to add an object of expenditure with above the
ceiling amount Only, select the object of expenditure then Click Save.
The object will be added with 0 as the amount. Edit the Proposal
column to reflect how much the ‘Above the Ceiling’ amount is.
3) To open the Sub Object List lookup window, click the button
4) Double click row to select a Sub object

5) Enter the Budget ceiling Amount
6) Click Save to effect the changes made. The amount entered will be deducted
from the Available Balance displayed on top of the page
3.3.6 Delete Object

1) Select the object of expenditure to be deleted, and then click the Del link.
2) The object is deleted from the list.
3) Click Save to effect the action made. Total budget ceiling amount of the objects
of expenditure deleted will be added to the Available Balance displayed on top of
the page.

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3.3.7 Selecting a fund source

1) Select Authorization
The Authorization displays the Appropriation Source
2) Select Fund Category
The Fund Category shows another level of groupings of the Appropriation Source
3) System displays the list of Fund Sub Categories
The Fund Sub Category displays subgroup/s of the selected Fund Category
4) Select Fund Sub-category by double clicking the row or clicking the icon.
3.3.8 Other Links

In the Object of Expenditure page, the user can switch among the allotment classes by
clicking the available links shown below:
PS to change current view of objects to Personnel Services
MOOE to change current view of objects to Maintenance and Other Operating
Expenses
CO to change current view of objects to Capital Outlays
FinEx to change current view of objects to Financial Expenses
In order to go back to the Program/Activity/Page, click the MFO/PAP link.

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3.3.9 Quick View
The quick view page offers snapshots of the particulars entered in the BP201 page.
Figure 12: Quick View Page
To view the report details, select a report on the left side of the page.
To change the budget year of a particular report, click the links on top of the page as
shown below.
3.4 OTHER BP FORMS
This page displays other forms to be submitted. To display the different forms, click the
form name at the left of the screen.

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Figure 13: Other BP Forms page
3.4.1 Other BP Forms Table of Elements
r
1 Allows the user to switch among the screen.
• Back to Main - Back to main page
• Back to Coverage - Back to coverage
page
• Preview - Print PDF Report; a
separate instance of page will be
displayed
• Exit-248 - EXIT OSBP Program; Back
to login page
2 The icons displays the current status of the BP
form

data. On click of this icon, the status is

data on the BP form. On click of this icon, the
status is changed to ‘Open’.

March 03, 2014 Page 22 of 59

‘Locked’ is allowed only until the head of the
agency submits the whole batch of BP Forms
to DBM, causing the status to change to
‘Closed’.

3 Displays information about the selected
Coverage.

March 03, 2014 Page 23 of 59
3.4.2 Form A - MFO Budget Matrix:

This form presents the agency budgetary requirements by Program/Activity/Project
(P/A/P) statement for Current and Proposed years. Only Locally-Funded projects and
Foreign-Assisted projects PAP are displayed in this form, except for Department of
Public Works and Highways (DPWH). The initial status of current programs are set to
‘On-going’ while for proposed programs, the status is set to ‘Proposed’
Figure 14: MFO Budget Matrix
To Update Status:
1) Select status for a P/A/P.
2) Save changes by clicking the Save button.
To navigate between the current and proposed programs, click the tab title.

March 03, 2014 Page 24 of 59
3.4.3 Form B – Agency Performance Measurement:

This form is based on the Organizational Performance Indicator Framework (OPIF)
agreed with DBM pursuant to NBC 532. This form contains the performance measures
of department / agencies.
Before adding record to Performance Indicator tab, make sure that PI Set No. per
MFO/FPAP ID is already available in the Performance Indicator Set.
3.4.3.1 Performance Indicator Set
Figure 15: Performance Indicator Set
Add New Performance Indicator Set:

1. Select MFO FPAP ID
2. Select MFO Type
a. Click on the lookup icon
b. System displays the MFO Type Code Lookup window
c. Double click MFO Type to select
3. Enter Description (optional).
4. Click Save
Edit Performance Indicator Set:

1. Double click an item from the list
2. Modify data on the enabled fields
3. Click Save
Delete Performance Indicator Set:

2. Click Delete
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3.4.3.2 Performance Indicator
Figure 16: Performance Indicator
Add New Performance Indicator:

1. Select MFO FPAP ID
2. Select MFO Type
a. Click on the icon
b. System displays the MFO Type Code Lookup window
c. Double click MFO Type to select
2. Select Set No. data from the dropdown list. Set No. data will be populated
depending on the data combination of MFO FPAP ID and MFO Type that comes
from Performance Indicator Set List.
3. Enter all other required fields
4. Click Save
Edit Performance Indicator:
3. Click Save
Delete Performance Indicator:

2. Click Delete

March 03, 2014 Page 26 of 59
3.4.4 Form 100 – Statement Revenuer (General fund):

This form reflects all revenues collected by agencies which are deposited in the National
Treasury under Special Account in the General Fund.
3.4.4.1 Free Portion
Figure 17: Free Portion
Adding New Free Portion record:

1. Select Revenue type
2. Select UACS Sobj Code
b. System displays the UACS Sobj Code Lookup window (Figure 18)
c. Double click a row to select
3. Enter amount on fields for Estimates
4. Click Save
Edit Free Portion Record:

2. Modify data on the enabled field
3. Click Save
Delete Free Portion Record:

2. Click Delete
3. A confirmation message is displayed
4. Click Yes to confirm delete

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Figure 18: Lookup UACS Sub-Object codes Window
3.4.4.2 Earmarked Portion
Figure 19: Earmarked Portion

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3.4.5 Form 100A – Statement Revenues (SAGF):

This form reflects all revenues collected by agencies which are deposited in the National
Treasury under Special Account in the General Fund.
3.4.5.1 Automatically Appropriated
Figure 20: Automatically Appropriated
Saving expenditure amount:

1. Data in the list is derived from the Earmarked Portion form
3. Enter expenditure amount
4. Click Save
5. Click New button for new entry / clear the entry field

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3.4.5.2 Grants
Figure 21: Grants
Add New Grants Record:

1. Select Grant type
b. System displays the UACS Sobj Code Lookup window
c. Double click row to select
3. Enter Donor (for Local Grants) and Fund Source (for Foreign Grants) / Legal Basis /
Remarks (Optional)
4. Click Save
Edit Grants Record:

3. Click Save
Delete Grants Record:

2. Click Delete

March 03, 2014 Page 30 of 59
3.4.6 Form 100B – Statement of Other Receipts/Expenditures

This form is used to report all receipts of agencies which are authorized to be deposited with
government financial institutions and the corresponding expenditures.
Figure 22: Other Receipts/Expenditures
Add New Receipts Record:

1. Select Revolving Fund Type
b. System displays the UACS Sobj Code Lookup window
c. Double click on the row to select
3. Select Fund Source
b. System displays the Agency Fund Source Lookup window
c. Double click on the row to select
4. Enter Legal basis / Nature of Expenditure / Balance as of / Amount per year
5. Click Save
Edit Receipts Record:

2. Modify data on the enabled field
3. Click Save
Delete Receipts Record:

2. Click Delete

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3.4.7 Form 204 – Staffing Summary of Non-Permanent Positions:

This form contains the particulars of non-permanent positions in all government
agencies.
Figure 23: Current Program
Figure 24: Proposed
Add New Non-Permanent Position Record

1. Select Particular Type
2. Select Org Unit

March 03, 2014 Page 32 of 59
b. System displays the Org Unit Lookup window

3. Select Position
b. System displays the Position Lookup window
4. Select PAP, enter Project and other compensation
5. Click Save
Edit Non-Permanent Position Record

3. Click Save
Delete Non-Permanent Position Record

2. Click Delete
3.4.8 Form 205 – List of Retirees

This form contains information on requirements for Terminal Leave and Retirement
Gratuity benefits.
Figure 25: Mandatory

March 03, 2014 Page 33 of 59
Figure 26: Optional
Add New Retiree

1. Select GSIS Membership
2. Select Unique Item No.
a. Click the lookup icon
b. System displays list of retirees
c. Double click a retiree row to select
3. The system automatically fills the following fields: Last Name, First Name, Mo.
Salary, Middle Name, Date of Birth, Orig. Appointment Date. These fields can
still be edited by the user.
4. Enter Date of Retirement
5. Enter Terminal leave details, retirement gratuity and retirement law (optional)
6. Click Save
Edit Retirement Details:

1. Double click a row from the list
2. Modify data on enabled fields
3. Click Save
Delete Retiree:
1. Double click retiree
2. Click Delete
4. Click YES to confirm delete

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3.4.9 Form 300 – Proposed Provisions

This form displays the authorized special and general provisions.
Figure 27: Special Provision
Figure 28: General Provision
Add New Provision:

1. Click New button
2. A new row is added to the list

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3. Enter Provision Title and Justification

4. Click Save.
OR
1. Select from the For Amendment dropdown
2. A new row is added to the list
3. Enter justification
4. Click Save
Edit Provision:
1. Click the provision row.
2. Enter Provision Title and Justification
3. Click Save
Delete Provision:
1. Click the provision row
2. Click Delete
Figure 29: Provision Details
Provision Details
1. Double click provision row
2. The provision details window is displayed (Figure 29)
3. To add a new provision detail
a. Click New
b. A new row in the list is displayed
c. Enter provision detail
d. Click Save
4. To delete a provision detail
a. Click on provision detail row to select
b. Click Delete

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c. A confirmation message is displayed

d. Click YES to confirm delete
5. To update a provision detail
a. Click on provision detail row to select
b. Enter provision detail
c. Click Save
6. Click icon to close the window.
3.4.10 Form 400 – Annual GAD Plan and Budget
This form presents the agency Gender and Development (GAD) plan and budget in
accordance with Republic Act 9710 or Magna Carta of Women and PCW-NEDA-DBM
Joint Circular 2012-01.
Figure 30: Client-focused

March 03, 2014 Page 37 of 59
Figure 31: Organization-focused
Add New GAD Plan and Budget:

1. Select GAD Mandate
b. System displays list of GAD Mandate Activity
c. Double click a GAD Mandate to select
2. Select MFO/PAP
b. System displays list of GAD FPAP
c. Double click a FPAP to select
3. Enter Cause of Gender Issue, GAD Objective and GAD Activity
4. Click Save
Edit GAD Plan and Budget details:

3. Click Save
Delete GAD Plan and Budget:

2. Click Delete
3. A confirmation message is displayed.
4. Click YES to confirm delete.

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3.4.11 Form 400A – Annual GAD Accomplishment Report
This form reflects the results and accomplishments of the GAD activities that were
implemented.
Figure 32: Client – focused (Actual)
Figure 33: Organization – focused (Actual)

March 03, 2014 Page 39 of 59
Add New GAD Accomplishment Report:

1. Select GAD Mandate
b. System displays list of GAD Mandate Activity
c. Double click a GAD Mandate to select
2. Select MFO/PAP
b. System displays list of GAD FPAP
c. Double click a FPAP to select
3. Enter Cause of Gender Issue, GAD Objective and GAD Activity
4. Enter Approved Budget and Cost/Expenditure (optional)
5. Click Save
Edit GAD Accomplishment Report

3. Click Save
Delete GAD Accomplishment Report

2. Click Delete

March 03, 2014 Page 40 of 59
3.5 TAGS
Figure 34: Government Initiative Indicators (TAGS)
This functionality helps in identifying priority programs in the agency in support of the
government initiatives.
Key Results Areas (KRA)

These are programs and projects that adhere to the five Key Result Areas of Social
Contract, as defined in Executive Order No. 43.
The five KRAs under the President’s Social Contract are identified as:
1) Transparent, accountable, and participatory governance;
2) Poverty reduction and empowerment of the poor and vulnerable;
3) Rapid, inclusive, and sustained economic growth;
4) Just and lasting peace and the rule of law; and
5) Integrity of the environment and climate change adaptation and mitigation.
Grassroots Participatory Budgeting (GPB)

These programs takes into consideration the development needs of cities/municipalities
as identified in their respective local poverty reduction action plans that shall be
formulated with strong participation of basic sector organizations and other civil society
organizations. These programs promote responsiveness of agencies to ensure

March 03, 2014 Page 41 of 59
convergence of the services of departments/agencies/GOCCS to the needs of the

poorest LGUs and communities.
Program Budgeting (PB)

Inter-agency priority programs along the social contract results areas.
MITHI
ICT related programs and projects should be tagged as part of MITHI. The MITHI
Steering Committee endorses these programs and projects to constitute the ICT budget
proposal for the agency.
Climate Change (CC)

In December 27, 2013, DBM and CCC released a Joint Memorandum Circular mandating
agencies to track climate change expenditures, guided by the Climate Change
Expenditure Tagging Guidelines (CCETG)
This page has the following elements:
3.5.1 TAGS Table of Elements
r
1 On click, takes the user back to the Main Menu
screen
2 Allows the user to switch views between the
two budget years, the current year and the
proposed year
3 Allows the user to switch among the screen for
the different types of appropriations.
• General Administration and Support
(GAS)
• Support to Operations (STO)
March 03, 2014 Page 42 of 59
• Operations
• Locally Funded Projects (LFPs)
• Foreign Assisted Projects (FAPs)
4 Allows the user to select coverage. On click,

the Coverage page is displayed
5 Allows the user to filter P/A/P listed in the
screen.
6 Displays the Coverage information
7 Displays the summary of MFO - P/A/P
8 Displays the different tagging categories
To view PAP Summary per tag:

1. From the Tags page, click the Summary button under the tag
2. The system displays a list of PAPs under the tag. (Figure 35)
3. To go back to the Tags page, click on the icon.

March 03, 2014 Page 43 of 59
Figure 35: Tags Summary Page
Tag objects:
1. Double click an activity from the MFO/PAP list.
2. The tagging screen is displayed. This page allows the user to associate the
objects to the tags.
3.5.2 Tagging Screen

The tagging screen has the following elements:

March 03, 2014 Page 44 of 59
3.5.2.1 Tagging Screen Page Elements
r
1 Displays the Coverage information such as
Department Name, Agency Name and
Operating Unit
2 Allows the user to switch among the tagging
views
• KRA
• GBP
• PB
• MITHI
• CC
3 The following icons represent the current

status for a particular tag category

tags. On click of this icon, the status is

tags data. On click of this icon, the status is
changed to ‘Open’.

March 03, 2014 Page 45 of 59

‘Locked’ is allowed only until the head of the
agency submits the proposal to DBM, causing
the status to change to ‘Closed’.

4 Redirects the user to the Government
Initiative Indicators (TAGS) page.
5 Saves all updates made in the screen
6 Filters the P/A/Ps displayed in the screen
3.5.2.2 Key Results Area (KRA)

To Tag KRA:
1. To select a tag, click the icon

2. The system displays the different KRA tags
3. Double click a KRA tag to select
4. The system displays the selected tag in the tagging page
5. To delete a tag, click on the icon,
6. Click Save
7. Click Back

March 03, 2014 Page 46 of 59
3.5.2.3 Grassroots Participatory Budgeting (GPB)
To Tag GBP:
1. Click a row and enter amount under the relevant allotment class.
2. System re-calculates total amount.

3. To delete an activity, click the Del link,
4. Click Save
5. Click Back

March 03, 2014 Page 47 of 59
3.5.2.4 Program Budgeting (PB)

To Tag PB:
1. Check objects to tag as PB.
2. Click Save
3. Click Back
3.5.2.5 MITHI
To Tag MITHI:
1. To tag program as MITHI, click the icon
2. To clear tag, click the icon
3. Click Save
4. Click Back

March 03, 2014 Page 48 of 59
3.5.2.6 Climate Change (CC)
To Tag Climate Change:
Mass Update
1. Check all the activities to update
2. Click mass update icon,

3. The system displays the Adaptation and Mitigation window.
To add an adaption or mitigation:

1) Select Typology
b. The system displays the adaptation/mitigation typology list window.

c. Double click an adaptation/mitigation typology to select.
d. Click apply icon to apply typology to all selected activities
2) Enter PS, MOOE, CO, FinEx amounts and click apply icon
3) Click Save
4) Click Back
Single Update
1. Double click on the amount under adaptation / mitigation column
March 03, 2014 Page 49 of 59
2. The system displays the Adaptation and Mitigation window.
To add an adaption or mitigation

1) Select Typology
b. The system displays the adaptation/mitigation typology list window.

c. Double click an adaptation/mitigation typology to select.
2) Enter PS, MOOE, CO, FinEx amounts.
3) Click Save
4) Click Close
3. Click Save
4. Click Back

March 03, 2014 Page 50 of 59
3.6 STRATEGIC OBJECTIVES
This page displays the strategic objectives of the coverage. The user is allowed to edit
the information found in the page and save the updates.
Figure 36: Strategic Objectives Page
1. Click Save icon to save changes
2. Click Back icon to go back to the Main Menu.
3. Click the Print icon to print the details in this page.
4. Click lock to send notification of completion.

March 03, 2014 Page 51 of 59
3.7 BP REPORTS
To generate OSBP reports, click the BP Reports link. The OSBP Reports page is
displayed in another window, as shown below.
Figure 37: BP Reports Login
In the BP Reports login page (Figure 37), enter the same user name and password used
in OSBP login page (Figure 1).
Upon successful login, the BP Reports main page is displayed (Figure 38).

March 03, 2014 Page 52 of 59
Figure 38: BP Reports Main Page
3.7.1 BP Reports Table of Elements
r
1 Allows the user to logout from the BP Reports
system
2 Allows the user to download the User Guide
3 Displays the different Report Categories. This
allows the user to browse through the
different reports.

March 03, 2014 Page 53 of 59
4 Allows the user to specify parameters for the

different reports.
The following Reports are displayed in the Report Category section:

• BP Form A&B
o BP Form A
o BP Form B
• BP Form 100
o BP Form 100
o BP Form 100 - A
o BP Form 100 - B
• BP Form 200
• BP Form 201
o BP Form 201
o BP Form 201 – A
o BP Form 201 – B
o BP Form 201 – C
o BP Form 201 – D
o BP Form 201 – E
o BP Form 201 – F
• BP Form 204
• BP Form 205
• BP Form 300
• BP Form 400
o BP Form 400
o BP Form 400-A
• TAGS
o Key Results Area
o Grass root Participatory Budgeting
o Program Budgeting
o MITHI Details (MOOE)
o MITHI Details (CO)
o MITHI Details (Summary)
o Climate Change

March 03, 2014 Page 54 of 59
For the report selected from the Reports Category section, specify the following
parameters:
Note: Not all parameters listed below are displayed in each report. Only the applicable
parameters for the Report are displayed in the screen.
Parameter Description
Report Enter Report Description for specific report
Department Select a department from the list of departments within user’s
coverage
Agency Select an agency from the list of agencies for the selected
department
Region Select a region from the list of regions within the selected
agency (Applicable only to DepEd)
Division Select a division from the list of divisions within the selected
region
Operating Unit Select Operating Unit within coverage
Appropriation Source Select Appropriation Source (New Appropriation, Automatic
Appropriation or Others)
Year Select budget year (Either the current or the proposed year)
Type Select Amount Type (Within ceiling or above ceiling)
Particulars Select Particular Type of Staff (Contractual, Emergency,
Substitute or Other Related Personnel)
Retirement Type Select Retirement Type (Mandatory or Optional)
Select Provisions Select Provision Type (Special or General)
Report Format Select Report Format to generate (Either PDF or Excel file
format)
To generate a report
1. Click Process button

2. Depending on the report format selected, the system displays the report in
either excel or PDF format in a separate window.
To Edit Signatories
1. Click Edit Signatories icon

2. Enter the names of the signatories
3. Click Save and close the window

March 03, 2014 Page 55 of 59

March 03, 2014 Page 56 of 59
3.8 SUBMIT TO DBM
This functionality allows the user to batch submit all BP Forms of an agency to DBM.
This functionality is only available to users who are assigned to “Head” account type. An
error message will display on the screen if the user is not allowed to use this
functionality.
Figure 38: Online Submission of Budget Proposal Page
3.8.1 Confirmation Report
If the user account is allowed to submit the budget proposal, a confirmation report
(Figure 39) is displayed in the screen. Check the ‘I Agree’ checkbox to enable
the ‘Continue’ button. Click ‘Continue’ button to submit the final copy of
the budget proposal to DBM. When the budget has been submitted without errors, the
system displays a success message.

March 03, 2014 Page 57 of 59
Figure 39: Confirmation Report
On successful submit, the “Submit to DBM” button in the main page is disabled (Figure
40). BP201, Tags and all other forms are displayed in view mode only.
Note: In case of amendments in the budget proposal after submitting, a

request to reopen editing to the DBM Budget specialist needs to be
made. Re-editing may be possible. This is possible if the date of
request is still within the timeline set by DBM.

March 03, 2014 Page 58 of 59
Figure 40: Main Page
After submitting successfully, upon going to BP201, the status is set to ‘Closed’ and the
red lock icon on the right portion of the page is displayed. (Figure 41)
Figure 41: BP 201 after OSBP Submission

March 03, 2014 Page 59 of 59

OSBP Manual

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Online Submission of Budget Proposal

Table of Contents ______________________________________________________________ 2

2 Getting Started ___________________________________________________________ 5

3.2 Online Submission Main Menu ________________________ 12

3.4 OTHER BP FORMS _________________________________ 21

3.4.7 Form 204 – Staffing Summary of Non-Permanent Positions: ____ 32

3.5 TAGS ___________________________________________ 41

3.6 STRATEGIC OBJECTIVES ____________________________ 51

3.8 SUBMIT TO DBM __________________________________ 57

OSBP User’s Manual ver. 2.0

The Online Submission of Budget Proposals (OSBP) is an automated system which

OSBP offers the following features:

OSBP User’s Manual ver. 2.0

Figure 1: Online Submission of Budget Proposal Login Page

2.1.1 To log in:

a. Double click on the IE icon in the desktop. Type

Note: The password field is encrypted.

OSBP User’s Manual ver. 2.0

Figure 2: Certificate Error Page

OSBP User’s Manual ver. 2.0

Figure 3: Organization / Coverage Page

3.1.1 To Select Coverage:

1. Click lookup button. The system displays a

OSBP User’s Manual ver. 2.0

Figure 4: Department (Coverage) Page

2. Click lookup button. The system displays a window

Figure 5: Agency (Coverage) Page

OSBP User’s Manual ver. 2.0

Figure 6: Operating Unit Page

4. If selected agency is DepEd-OSEC, click lookup

Figure 7: Lookup Region List Page

5. To filter the Operating Units by Division, click lookup

OSBP User’s Manual ver. 2.0

Figure 8: Division (Coverage) Page

3.1.2 Filtering Operating units

To search, enter search keyword in the search text field

and click the lookup icon . The list of operating

OSBP User’s Manual ver. 2.0

3.1.3 Selecting a Coverage

Figure 9: Operating Units (Coverage) Page

Click to go back to main Menu Page

Click to go to BP201 Page

Click to EXIT OSBP Application

OSBP User’s Manual ver. 2.0

3.2 Online Submission Main Menu

Figure 10: Online Submission of Budget Proposal Main Menu Page

Click on any of these transactions:

3.3 BP 201 (A,B,C,D)

The BP 201 page has the following elements:

OSBP User’s Manual ver. 2.0

Figure 11: BP 201 Page

3.3.1 BP201 Table of Elements

3 Displays the OSBP Status

4 Allows the user to switch views between the

Allows the user to change fund source by

OSBP User’s Manual ver. 2.0

7 Allows the user to switch among Programs and

Activities of Programs can be found in the

Green lock represents an ‘Open’ status. At this

Yellow lock represents a ‘Locked’ status. At

Note: Switching of status between ‘Open’ and

Red lock represents a ’Closed’ status. At this

OSBP User’s Manual ver. 2.0

11 Displays the Allotment Classes