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HANDOVER CHECKLIST

Statutory User & Technical Testing/Checking


S.No. Sub-System Component Own Verification
Documentation Documentation Evidence
Property Documents
executed between the
Land owners and
Builders
Manual inspection for
Approved Building incomplete / defective
Construction Plan construction, leakages,
etc.
Refer U.P. Apartment Act
Completion Certificate
2010 for all components
Occupancy Certificate
Declaration should be
Copy of “Declaration” approved by GDA to
dully vetted by ensure 100% compliance
Building competent authority of U.P. Apartment Act
1 Building
Structure 2010
Should be verified with
Detail of original approved plan and
compounding (if any) modified approved plan
along with all relevant and current approved
documents, payment plan. Approval for
receipt and Clearance convenient shop, stores in
certificate by basement should be
competent authority verified for 100%
compliance
NoC from Fire
Department
NoC from Electrical
Inspector
Clearance to operate
Elevators
Building Insurance
Document
Switchgear, All approvals /NOCs Check major components
Meters, panels, from relevant Wiring Diagrams (common area lighting,
Transformers etc authorities pumps, etc.)
Electricity Check the capacity
Sanction letter from Flatwise alloted
Sactioned and planning and emergency
relevent authorities load
allotted load backup plans
Technical
Documentation and Check auto switch on/off
Specifications with on mains fail and safety
Warranty and AMC measures
documents
Check the capacity
planning and emergency
2 Electricals
backup plans,
DG Sets Flatwise allotted
Allotted load configuration of DG sets
load
with panel to run DG sets
one by one and all at the
same time
Check Diesel Consumption
and compare with bench
marks
Diesel Storage facility
Functional & Safety
Check the working of
Clearance to operate features Manuals,
Lifts proper working of lifts and
Elevators Warranty Cards,
all safety measures
AMC agreements
Approval from local
Water, Plumbing Manual inspection of key
authorities for Ganga Piping Diagrams
& Sanitation pipes for leakages
Mains water Water Supply
3
supply system Sump and Manual checking of mains
Overhead Tank meter for correct
Documentation functioning
Technical
documentation for
pumps
Technical
Overhead Tanks documentation for
Overhead tanks
Approval from local Documentation
Manual test of Bore well
Bore well authorities for Bore indicating Borewell Bore well yield report
yield
well depth, etc
Technical details of
RWH system including
RWH (Rain Water Documented evidence
details of Terrace Area Lab test of water quality
Harvesting) of RWH compliance
covered, Piping,Sump
details
Approval from local
STP (Sewage Technical details of
authorities for Bore STP Compliance Working of STP system
Treatment Plant) STP system
well
Inspection
Manual checks of
Certificate from Fire
detectors, panels etc.
Safety authorities
Manual check of Public
Address System
Manual check of Panic
Button System
Detectors and
Inspection Certificate Inventory of Hoses (brass
Alarm System Piping diagrams for Proof of fire system
Fire & from Fire Safety fittings are valuable and
fire pipes checks
4  Emergency authorities tend to be stolen)
Management Random checking of
hydrants– open and close
Pumps & Control Systems
Technical documents
including specifications
Technical
Pumps & Control documents
Manual checks of pumps
Systems including
specifications
Fire Check the required
Extinguishers quantity
User Manuals
Manual verification of (a)
and Technical
Viewing of Images/vedio
CCTV System Documentation, Inspection Report
(b) Retrieval from Storage
warranty/AMC
System
of CCTV
Technical
Electronic
5  Documentation and Manual testing of all
Security Inspection Report
warranty/AMC access points
Access Control documents
System Documented procedure
with identified vendor for
replacement of access
cards
Applicable approvals
Piped Gas Manual inspection to the
6  from relevant Piping Diagrams Inspection Report
System extent possible
authorities
Technical and
Party Hall, Gym
safety documents Check the working of all
7  Club and other Electrical Load etc
including the equipments
facilities
specifications
Check the functioning of
pre-paid meter system
Applicable approvals
Technical Check the validation of
from relevant
Multi Utility Pre- documents Service Agreement pre-paid software to
8  authorities to use pre-
Paid Meter including with the vendor ensure any change in the
paid multi utility
specifications tariff/rate and sanctioned
meter
load is captured under
audit trail.
Payment Record for
Taxes towards
Property,
9  Finance Construction and
Maintenance. Invoice
against service tax
paid on maintenance
charges.

Payment Record for


Nagar Nigam/GDA for
Water Supply, Sewer
and Electrical Supply
along with No Due
Certificates from
every department.
Apartment wise Detail
of IFMS and Sinking
fund to be refunded
to the AOA/Apartment
Owners and detail of
deductions (if any)
only as per the
provision of U.P.
Apartment Act 2010
Record of Security
deposits at various
authorities like
Electricity, Water etc.
Record of
Maintenance
Expenses while under
Builder’s Maintenance
Record of all
Collections made from
the Owners (except
purchase related)
Contracts with
existing Maintenance,
Security staff
Sale Deed copy/Proof
of Ownership of all
Owners
Car Parking Allocation
Record
All Legal Documents
executed between the
Builder & Landowner
Contracts with
Vendors and No Due
10  Legal
certificate from
essential service
vendors
Undertaking by the
Builder regarding
Indemnity &
Limitation of Liabilities
of the Society for all
transactions prior to
the Handover Date