Republic of the Philippines

NUEVA ECIJA UNIVERSITY OF SCIENCE AND TECHNOLOGY

Cabanatuan City, Nueva Ecija, Philippines

GRADUATE SCHOOL - MASTER OF SCIENCE INFORMATION TECHNOLOGY

TOPSPIIS:
TEACHERS’ ONLINE PORTAL AND
STUDENTS’ PERFORMANCE INQUIRY INFORMATION SYSTEM

Submitted to the Graduate School

Master of Science in Information Technology Program

In partial fulfillment of the requirements for the Subject

INTERNET TECHNOLOGIES
2ND SEMESTER, A.Y. 2018-2019

Submitted to
Dr. Marlon I. Torres
Subject Professor

Submitted by:

RONALDIN VILLAMOR BAUAT

Telefax No. (044) 463-0226

Transforming Communities through Science and Technology neustmain@yahoo.com
www.neust.edu.ph
 Republic of the Philippines
NUEVA ECIJA UNIVERSITY OF SCIENCE AND TECHNOLOGY
Cabanatuan City, Nueva Ecija, Philippines

GRADUATE SCHOOL - MASTER OF SCIENCE INFORMATION TECHNOLOGY

PROJECT TITLE: TOPSPIIS: TEACHERS’ ONLINE PORTAL AND STUDENTS’ PERFORMANCE INQUIRY INFORMATION SYSTEM:
Additional modules for the existing School Management Information System (SMIS).

Author and Proponent :Ronaldin Bauat

IT Consultant / Application Developer
(RAKA) Regina Assumpta Kids Academy Inc.
Email (Proponent): rbauat@hotmail.com
Email (Supervisor): marlon_torres@nuest.edu.ph

Project Environment:
The proposed system is intended to help RAKA teachers to input their student’s academic performance and grade results in the always-online web server using
proposed web-based application. With the proposed system, parents can inquire and view the academic performance of their children anytime and anywhere.
Objectives:
The objectives of the proposed project are the following:
a. To develop a web-based application as an additional/improvement module for the existing School Management Information System of Regina Assumpta Kids
Academy Inc. developed by the proposer.
b. To enable teachers to input academic performance of their pupils beyond working hours to meet deadlines on every submission of reports.
c. Parents can view and track the academic performance of their children online.
Product Aims:
The proposed additional system module aims to make the existing School Management Information System accessible online by teachers and currently registered
parents. The proposed system module also aims to eliminate the possible cause of delay on submission of reports; and parents can track the academic performance
of their children without visiting the school.

A structured methodology will be adopted to help produce the project document through the various stages systems development covering iteration of analysis, design
and coding up to implementation to produce unique product software for the agency. The appropriate Software Engineering tools, methods and techniques will be
used to convey the proposed model.

Academic Aim:
To utilize the skills and knowledge gained in NEUST Computing (IT) modules, in particular, Applications in IT, Systems Analysis & Design, Database Development, IT
Project Management, Information System Theory and Internet Technologies. Research and adopt a Systems Methodology for project development. Gain new skills
and knowledge in the areas of NEUST Computing (IT) modules.

Telefax No. (044) 463-0226

Transforming Communities through Science and Technology neustmain@yahoo.com
www.neust.edu.ph
 Republic of the Philippines
NUEVA ECIJA UNIVERSITY OF SCIENCE AND TECHNOLOGY
Cabanatuan City, Nueva Ecija, Philippines

GRADUATE SCHOOL - MASTER OF SCIENCE INFORMATION TECHNOLOGY

Stages of Development:
The following iteration stages of software development using agile methodology and prototyping will be used on every system modules and deliverables to attain
project objectives.

a. Planning (Analysis): A proper planning will take place to determine the user and system requirements. A proposed model will be formulated, agreed and
documented. Deliverables: Project Charter, Project Schedule, Software Requirement Specification
b. Design: Determine how the system requirements (analysis) are to be met and achieved. Produce a design specification to provide the information necessary to
build the system. Deliverable: Software Design Specification
c. Build (Prototyping): In this stage, the system design output will be converted into programming codes to produce a unique product.
Deliverables: Prototype system.
d. Test (Debugging): The testing stage assesses the software for errors and documents bugs if there are any. All system users must test the prototype product to
ensure that all desired system functionality is included in the prototype system processes. In this stage, system users will request for changes if there is any.
Stage Output: Request for changes
e. Review (User Acceptance): The system users and project sponsor will validate the completed project scope.
Stage Output: Scope Validation Report
f. Launch (Deployments and Implementation) Stage: After a series of testing and debugging, the product is delivered and deployed to the user for actual
implementation. In this process, the entire development may be iterated if there are system modules that are subject for improvement during actual system
implementation.
Stage Output: Request for changes
g. Maintenance Stage: Produce the maintenance documentation which covers User Manual, Operation strategy for changeover from old to new, maintenance and
future enhancements.

Each development stage will be iterated and subject for revisions until desired product deliverables output have been attained.

Telefax No. (044) 463-0226

Transforming Communities through Science and Technology neustmain@yahoo.com
www.neust.edu.ph
 Republic of the Philippines
NUEVA ECIJA UNIVERSITY OF SCIENCE AND TECHNOLOGY
Cabanatuan City, Nueva Ecija, Philippines

GRADUATE SCHOOL - MASTER OF SCIENCE INFORMATION TECHNOLOGY

Project Schedule: It is intended that all stages of the project will be completed within the time scales of 22 weeks.

ACTIVITY/TASK WEEK NUMBER

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
a. Defining User and System Req.
b. Defining Scope
c. Critical Path Analysis
d. Database Design
e. User Interface Design
f. Faculty Portal Module Development
- FP Testing and Debugging (Alpha)
- FP Revisions A
- FP Testing and Debugging (Beta)
- FP Revision B
- FP Scope Validation
g. Students’ Performance Inquiry I.S Module
- SPIIS Testing and Debugging (Alpha)
- SPIIS Revisions A
- SPIIS Testing and Debugging (Beta)
- SPIIS Revision B
- SPIIS Scope Validation
h. System Installation (Deployment)
i. Online Hosting
j. System Manual / Documentation
k. User Training (Teachers and Parents)
l. Final Revision
m. Project Closing and Product turn-over

Resources & Constraints:

Conform to the NEUST standards for coding & documentation.

Telefax No. (044) 463-0226

Transforming Communities through Science and Technology neustmain@yahoo.com
www.neust.edu.ph
 Republic of the Philippines
NUEVA ECIJA UNIVERSITY OF SCIENCE AND TECHNOLOGY
Cabanatuan City, Nueva Ecija, Philippines

GRADUATE SCHOOL - MASTER OF SCIENCE INFORMATION TECHNOLOGY

PART I. AGENCY PROFILE
Regina Assumpta Kids Academy Inc.
del Pilar St., Cabanatuan City

Project Sponsor: Regina Assumpta Ramoso-Velasquez

School Director

PART II. STAFFING REQUIREMENTS

A. Development Stage

POSITION RESPONSIBILITY SPECIFIC PESON(S)

Project Manager / Developer
System Administrator
Head Teachers
Sponsor / School Director
- Responsible for gathering system and user requirements -Ronaldin Bauat
- Responsible for the development of the proposed system
- Responsible for testing and debugging (Level 0) -Jayson Bauat
- Responsible for presentation of deliverables to all concerned stakeholders
- Drafting System Manual
- Responsible for drafting Graphical User Interface -All Academic Head Teachers
- Responsible for testing and debugging (Level 1)
- Responsible for project scope validation (Quality Assurance Level 2) -Regina R. Velasquez
- Responsible for procurement of required devices and services.

B. Implementation Stage
POSITION RESPONSIBILITY SPECIFIC PESON(S)
System Administrator - Create a system manual -Jayson Bauat
- Train teachers on how to use and access the system online.
- Register parents as a system end-user.
- Responsible for system administration and implementation including server
maintenance and risks management.
Head Teachers - Monitor timely inputs of students’ academic performance. -All Head Teachers
Teachers - Input students’ academic performance on time. -All Teachers

Telefax No. (044) 463-0226

Transforming Communities through Science and Technology neustmain@yahoo.com
www.neust.edu.ph
 Republic of the Philippines
NUEVA ECIJA UNIVERSITY OF SCIENCE AND TECHNOLOGY
Cabanatuan City, Nueva Ecija, Philippines

GRADUATE SCHOOL - MASTER OF SCIENCE INFORMATION TECHNOLOGY

PART III. PROPOSED PROJECT DETAILS

RANK NAME OF PROPOSED DESCRIPTION STATUS DEVELOPMENT COMPUTING USERS HARDWARE & SOFTWARE REQUIREMENTS SYSTEM
SYSTEM STRATEGY SCHEME OWNER
1 TOPSPIIS TEACHER’S ENHANCEMENT In-House Web Application Internal: Web Server Machine with running Ubuntu RAKA Inc.
ONLINE PORTAL Teachers Server Operating System (Existing) MIS
AND STUDENT’S External: Networking Devices and Infrastructure
PERFORMANCE Parents (Existing & Established)
INQUIRY
Lease-line Internet Connection(Upgrade)
INFORMATION
SYSTEM DynDNS Subscription (To procure)

RANK DURATION DELIVERABLES PROJECT COST

1 22 Weeks Software Requirements and Design Specification, Teachers’ Portal, Parents’ Portal, Web hosting, System Manual 177,680.65

PLDT Fibr Biz External Users

PART IV.NETWORK LAYOUT (U)Egress: 15-60Mbps (Parents / Students)
(D)Ingress: 21-91Mbps
1-20 Bandwidth Allocation (Kbps) (U)Egress: 512 (D)Ingress: 1024
Network Attachment Storage
1 2 3 4 5 6 7 8

Finance Office Admin Office

Bandwidth Allocation (Kbps) Bandwidth Allocation (Kbps)
(U)Egress: 1024 (U)Egress: 1024
(D)Ingress: 2048 (D)Ingress: 2048
SMIS
HRMS
9 10 11 12 13 14 15 16 PS
Data and Printer Server
COMPUTER LABORATORY DAS
TOPSPIIS
Bandwidth Allocation (Kbps)
Faculty Room (U)Egress: 512
(D)Ingress: 1024
13 14 15 16

Bandwidth Allocation (Kbps)

(U)Egress: 1024
Operational Internal Users
(D)Ingress: 5120 (Faculty / School Admin)
For Development

Telefax No. (044) 463-0226

Transforming Communities through Science and Technology neustmain@yahoo.com
www.neust.edu.ph
 Republic of the Philippines
NUEVA ECIJA UNIVERSITY OF SCIENCE AND TECHNOLOGY
Cabanatuan City, Nueva Ecija, Philippines

GRADUATE SCHOOL - MASTER OF SCIENCE INFORMATION TECHNOLOGY

PART V. DATABASES REQUIRED

NAME OF DATABASE School Management Information System

(Centralized Database)
GENERAL CONTENTS / DESCRIPTION Students Registration
Account Receivables
Billing and Due Schedule
Students’ Academic Performance (Grades)
Registrar
Accounts Payable
Accounting
Human Resource Management
Payroll
Data Storage
STATUS Migration and Transactional
INFORMATION SYSTEMS SERVED School Management Information System
Human Resource Management
Payroll System
Data Storage and Archiving Information System
TOPSPIIS
DATA ARCHIVING / STORAGE MEDIA NAS (Network Attachment Storage)
Database Mirroring
Network Shared Folder
USERS INTERNAL Administrative Office
Accounting & Finance
Human Resources
Faculty
USERS EXTERNAL Parents
OWNER RAKA-MIS

Telefax No. (044) 463-0226

Transforming Communities through Science and Technology neustmain@yahoo.com
www.neust.edu.ph
 Republic of the Philippines
NUEVA ECIJA UNIVERSITY OF SCIENCE AND TECHNOLOGY
Cabanatuan City, Nueva Ecija, Philippines

GRADUATE SCHOOL - MASTER OF SCIENCE INFORMATION TECHNOLOGY

PART VI. PERFORMANCE MEASUREMENT FRAMEWORK

HIERARCHY OF TARGETED
RESULTS
INTERMEDIATE OUTCOME
Reports Submission
- SF1 (School Register)
- SF2 (Learners Daily
Attendance Report)
- SF3 (Class Record)
- SF4 (Final Grade)
- SF5 (Promotional)
OBJECTIVELY VERIFIABLE
INDICATORS (OVI)
Percent of submission delay
Percent of submission delay
Percent of submission delay
Percent of submission delay
Percent of submission delay
BASELINE DATA
S.Y 2018-2019
(2/22) 9% submission delay
(3/24) 12.5% submission delay
(7/24) 29% submission delay
S.Y 2017-2018
(5/24) 21% submission delay
(5/24) 21% submission delay
TARGET DATA COLLECTION RESPONSIBLE TO
METHOD COLLECT DATA
S.Y 2019-2020
0% Submission delay Mandatory Registrar’s Office,
0% Submission delay reporting Principal’s Office,
0% Submission delay
0% Submission delay
0% Submission delay

IMMEDIATE OUTCOME S.Y 2017-2018 S.Y 2019-2020

System Access Average hours on system 40min per day 180min per day System Access Log System
access S.Y 2018-2019 Report, Audit Trail Administrator
60min per day

Outputs S.Y 2018-2019 S.Y 2019-2020

Academic Performance Inquiry Monthly average of inquiry 326 Inquiry log per month 50 inquiry per month Visitation Log Head Teachers

Telefax No. (044) 463-0226

Transforming Communities through Science and Technology neustmain@yahoo.com
www.neust.edu.ph
 Republic of the Philippines
NUEVA ECIJA UNIVERSITY OF SCIENCE AND TECHNOLOGY
Cabanatuan City, Nueva Ecija, Philippines

GRADUATE SCHOOL - MASTER OF SCIENCE INFORMATION TECHNOLOGY

PART VII. DEVELOPMENT AND INVESTMENT PROGRAM

COST BREAKDOWN

DETAILED COST ITEMS BUDGET

MOOE
Professional Services 150,000.00
Communication Expenses 1,000.00
Transportation Expense 3,000.00
Subscription Expense (DynDNS 3 Years $165 @ 52.61) 8,680.65
Representation Expense 15,000.00
TOTAL PROJECT COST 177,680.65

PART VII. SOFTWARE REQUIREMENT SPECIFICATION

PART VIII. SOFTWARE DESIGN SPECIFICATION

Telefax No. (044) 463-0226

Transforming Communities through Science and Technology neustmain@yahoo.com
www.neust.edu.ph