Purchase Process Map

Product team does Sample is received Confirmation is sent

Purchase team review the Buyer starts NPI Purchase team Buyer verify the
the market analysis and GRN is done in to Vendor and Buyer request vendor
requirement with detaied process for approval arrange PDI (Pre documents and upload
Product and Purchase

on new trends, SAP, and then sent commercial to send performa

technical specification If specification with relavant stake delivery inspection ) the dispatch
technology, to technical team for negotialtion starts Invoice ( PI )
and start for vendor meets holders before dispatch of documents and Invoice
upcoming demand testing with vendor
identification from product at vendor in SAP against related
competition product existing listof vendors facility PO
etc

Yes

No
Planning &
Purchase

Control

Consolidates market PPC team creates

PO for sample is Yes
requirement and and sends PO
raised and shared
sends Purchase against approved
with vendor
Requision NPI and PI.

Post PDI, vendor

Vendor initiate sends Invoice of
Vendor

Yes Vendor confirms

Vendor Supplier is informed production as per shipment and other
Dispatches the pending Sends PI to Buyer
agreeds for Identification for pending lead time agreed documents ( BL,
sample to ship to developments and with Qty , model
developments & Selection developments with and confirms buyer packing list, HWB
address as per PO sends revised name , ETD, ETA etc.
Process testing report when products are etc ) through email
sample
ready to ship
NO
Technical Team

Detailed testing is No
If testing report
done and report is
is OK
shared
Finance

Finance gets
information of duty Creates Inbound in
to be paid for SAP for GRN
neccasry action

Import team also Import team

Imports

gets information of confirms for

the shipment shipment clerance
through SAPand and dispatch the
they process for same in MWH or
shipments clearance factory

On arrival of the
MWH

shipment , post
Stop
inspection takes
GRN in SAP