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Four Distinct Processes in PSDM
• Is used to clarify issues, set priority and plan appropriate
Situation resolutions
Appraisal • When confusion is mounting, the correct approach is
unclear, or priorities overwhelm plans
Decision Analysis
Sort out Balance
3. Generate and
Decision evaluate alternative
Priority Benefits
Analysis
Concern
Situational Appraisal
and Risks solutions
4. Propose and
Implement Solution
Situation Appraisal
Avoid
Potential
Problem Reactive
Potential
Analysis Action 1. Identify concerns or issue Problem Analysis
5. Analyze the outcome
6. Improve the process
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1. Situation Appraisal
(Situation Analysis)
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The Solution Four Basic Patterns of Thinking
• We need simple, common, sensible guidelines EVERY productive activity is related to one of four
and procedures expressed in commonly basic patterns of thinking.
understood language. (1) What is going on? - clarification
(2) Why did this happen? – cause and effect
– for gathering, sharing, and using information
(3) Which course of action should we take? - choice
– for solving problems
(4) What lies ahead? – looks into future
– for making decisions
– for protecting the organization’s future
The Four Basic Rational Processes The Four Basic Rational Processes
• Applying the four basic thinking patterns in an • Situation Appraisal
organizational setting leads to systematic – What is Going On?
procedures for using and sharing information • Breaks down complex into components
about organizational concerns. • Separates relevant from irrelevant
• Sets priorities and delegates responsibilities
• Known as the 4 basic rational processes, they
– Identifies
are universally applicable regardless of
• Problems to be solved
cultural setting or content.
• Decisions to be made
• Future events to be analyzed
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The Four Basic Rational Processes The Four Basic Rational Processes
• Problem Analysis • Decision Analysis
– Why Did This Happen? – Which Course of Action?
• Based on the cause-and-effect thinking pattern • Based on the choice-making thinking pattern
– Enables us to: – Methodical means to examine:
• identify, describe, analyze, and resolve • the purpose of the decision
• situation in which something has gone wrong without • the available options
explanation • the risks of each alternative
– Methodical means to extract relevant and useful
information about a situation
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Evaluative Techniques of Situation
Where to Begin?
Appraisal
• Where to Begin
• How to recognize situations that require action • When faced with a situation, we may
• How to break apart overlapping and confusing issues experience confusion and uncertainty over
• How to set priorities where to begin.
• How to manage a number of simultaneous activities • We may struggle to recognize and break
efficiently apart actions that overlap and are required
to address the situation.
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Recognize Concerns Recognize Concerns
Four Activities Specific Questions
– Where are we not meeting standards?
• List current deviations, threats, and – What problems remain unsolved?
opportunities – What recommendations are we working on?
• Review progress against goals – What decisions need to be made?
• Look ahead for surprises – What major projects, systems, or plans are about
to be implemented?
• Search for improvement
– What bothers us about …..?
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Separate and Clarify
Setting Priority
Specific Questions
• Together, these questions get below the • A practical and systematic process for determining
surface dimensions of importance
– How much time urgency does it have to keep the concern
• They shift us from subjective opinion to from becoming difficult, expensive, or impossible to
verifiable information resolve – TIMING
• FACTS and DATA! – Will the concern get worst? What is the best estimate of its
probable growth? - TREND
– How serious is the current impact on people, safety, cost,
productivity, organization etc.? - IMPACT
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Plan for Resolution: Plan for Resolution:
Problem Analysis Decision Analysis
• Does the situation require explanation? • Does a choice have to be made?
• Is there a deviation from expected • Is there a dilemma around the best action to
performance? take?
• Is the cause of the deviation unknown? • Do objectives need to be set in order to
• Would knowing the cause help us to take undertake some activity?
more effective action?
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You know it’s a really bad day when...
Determine Help Needed
1. It is necessary to get the dog off your leg now (High Priority). The trend is
getting worse because there are more and more lacerations (High
Priority) and the impact is that you can do nothing else until the dog is • Often responsibility for resolving concerns
off your leg (High Priority). The process is to decide how to get the dog
off your leg (DA). must be shared or assigned to others
2. Repairing the car can wait (Low Priority) and it is not getting worse (Low – Who needs to be involved for:
Priority), but if it is not repaired soon it could have impact on your job by
your not being able to visit clients (Moderate Priority). The problem is to • Information Approval
find out what is wrong with the car (PA). • Commitment Development
3. Putting out the fire receives high priority in all three categories. The • Implementation Creativity
problem is to decide (DA) how to do it: Get the hose or fire extinguisher; • Analysis Presentation
call the fire department; and/or make sure everyone is out of the house.
4. While the tornado looks somewhat close in the picture, it may be used
to represent a tornado in the area, and thus may only be a tornado
warning. So this hazard could merit Decision Analysis/Potential Problem
Analysis
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Thank You
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