PHILOSOPHY

Only once in a lifetime does an individual become a chapter President. It is both an

honor and a responsibility. Your fellow chapter members have elected you. Waste not a
single moment to learn about your office and its various requirements. Leadership is
already a quality you possess in part. The other part you must acquire through a
combination of experience and learning.

It may be an easy task to be a good chapter President, but you can make sure that it
becomes a rewarding experience if you know the philosophy of your new position.
1.You are a leader, public relations figure, and chief spokesman of the
chapter.
2.You are the liaison officer between your chapter and your national
organization; Junior Chamber International; as well as with other organizations.

RESPONSIBILITIES

Here is a list of some responsibilities associated with the office of chapter President.
Note from this list the versatile nature of your office.

1.Establish and maintain a sound chapter managementprogram.

2.Organize a regular review of the chapter annual program of activities.
3.Control and supervise the affairs of the chapter.
4.Exercise some firm but friendly control over majorchapter projects.
5.Organize and conduct a Local Leaders Training Course for all your officers
at the beginning of your year.
6.Motivate your chapter Board of Directors and the general membership to
perform their duties and responsibilities.
7.Assist your chapter officers to carry out their assigned tasks.
8.Establish a good working atmosphere for your chapter officers.
9.Ensure that your chapter participates in the JCI Five Stars
Chapter program.
10.Chair Board and general meetings.
11.Make sure the chapter program stimulates a steady overall growth.
12.Where necessary, complete unfinished assignmentsfrom previous years.
13.Prepare a forward plan for your successor(s).
14.Ensure that all your members are registered at national and international
levels and their dues are paid.
15.Check that all activity is consistent with the purposesand goals of your
chapter, the National Organization, and Junior Chamber International.
16.Check efforts and results; redirect activity if necessary.
17.Be fully involved in the day-to-day affairs of the chapter.
18.Maintain a full set of records of your Term of Office.
19.Comply with the various requirements set down by your National
Organization.
20.Prepare a report to the general membership at the end of your term.
RECOMMENDATIONS

1.
Familiarization. Read through all previous correspondence, reports, and any
relevant information about chapter activity in the previous 12 months. Discuss
the chapter with the past and current chapter officers and, where possible,
with national officers. Spend some time with the Immediate Past President. Now
you can start planning for your year.

2.Changeover. Invite the President and senior chapter officers of the past year
to your home for informal discussions about your program, and encourage
evaluations and suggestions.

3.Organization. Carefully examine the structure of the chapter and see if it

fulfills the requirements of the chapter at the present time. After consultation
with your chapter officers and your national assigned officer, prepare your
program. Also prepare the duties and responsibilities of each chapter officer
and project chairman. Make sure you keep within the requirements of the
chapter constitution.

4.Program. Appoint a planning committee to investigate the needs of the

chapter and the community, and the interest of the members. This committee
plans the program for the year based on the chapter's plan of action. This
program will be sent to the Board of Directors for consideration and, after that,
to the general membership for approval. When the plan is approved, the Board
prints and distributes it to all members. It also reviews it periodically to ensure
projects are being carried out on schedule and to make adjustments as
required.

5.Goal-setting. Set a series of ambitious goals that can be achieved in all five
JCI Areas of Opportunity. Have a plan of action and a timetable for each goal
set.

6.Finance. The chapter President should carefully supervise the chapter's

finance program. Appoint a qualified treasurer and a Finance Commission. Be
sure that proper financial records are kept. Maintain a strict control of the
budget and cash flow, and review the budget regularly.

7.
Meetings. Too many meetings have become routine and uninteresting. Be sure to
plan carefully for every meeting, whether it be the Board of Directors meeting or a
general membership meeting. Every meeting must have objectives, and they
must stimulate the participants.
You can be sure your chapter is having good meetings when the majority of the
membership says, "I'm looking forward to the next meeting!"
 8.Membership. Appoint a Membership Growth and Extensions Commission to
analyze the needs and aspirations of the membership and potential chapter
extensions. Give that commission the responsibility of recruitment, retention
and extension.

9.Public Relations. The two parts of public relations areimage (how do we

see ourselves and how do others see us?) and communications (do we tell
each other what is happening; do outsiders know about us; do we know about
outsiders and do we listen to each other?). Appoint a Marketing and Public
Relations Commission and make them be responsible for the chapter's
newsletter or magazine as well as maintaining good relations with the news
media.

We cannot tell you all the problems you will face as a chapter President, but you will
meet with a number of them. All we can do is to remind you to be a democratic leader, a
leader with vision who gives adequate thought to the chapter's program, a leader who
guides and supervises the chapter officers and recognizes them for their achievements,
and a leader who keeps close contact with the aspirations of the membership. You don't
know everything because you are the chapter President . . . learnwhile you lead!

SUMMARY

You are the chapter President for only one year. If you carefully allocate that short
time, build around you a working team, plan and implement a program that will benefit
the chapter, the membership and the community ... then you will have that feeling of
satisfaction after the completion of a good year.

The JCI Local Action Guide - 1

The Chapter President

The JCI Local Action Guide - 2

Immediate Past President

PHILOSOPHY

After a year of hard work and dedication to the chapter and Junior Chamber, a chapter
President has accumulated an incredible amount of knowledge, experience and new
skills.

These resources could make him or her the best person to efficiently run the chapter
next year. But in Junior Chamber, the person taking over any office should not be the
one with the knowledge, experience and skills but the person who wants to learn and
develop himself or herself through striving and work as an officer.
After acquiring all knowledge, experiences and skills, the officer is ready to proceed and
seek more challenging, higher positions in the organization or community. This is the
way that Junior Chamber can actually fulfill the primary mission of developing and
supplying better leaders to the community.

For those who, after their year as chapter President, are elected as National Vice
President, the year will be equally interesting, full of new experiences, and challenging.
But, for those who don't run for higher positions, the year as an Immediate Past
President can be very disappointing if they are assigned nothing more exiting and
challenging.

The Immediate Past President should not take an active leadership role in the chapter
administration. This is now the responsibility of the new chapter President. But all that
experience should not be wasted.

The Immediate Past President should have specific duties and make the best of his or
her efforts to fulfill them. If not, the position of Immediate Past President could become
the mostungratifying role the person has ever played.
RESPONSIBILITIES

The following list will show you how important the work of an Immediate Past President
can be. First of all, the IPP is the adviser to the Board of Directors and the membership
in general.

He or she must evaluate matters carefully; exercise a great deal of diplomacy; assure a
smooth and efficient leadership transition; and be friendly, helpful, readily available and
in tune with the needs and aspirations of the new administration.

The IPP is now part of a very special group of people - the chapter's Past Presidents.
Following are the basic responsibilities of the chapter Immediate Past President:

1.Arrange a special meeting of the old Board and the new Board. Discuss the
transition of administration and be as helpful as possible.

2.Have a private meeting with the new President to discuss the change of
administration and how he sees your contribution as Immediate Past President.

3.Arrange the official handover of the officers' files of the old Board to the new
one. Before this, ask all of your officers to update their files, and tell them what
information they should convey to the new officers.

4.Ensure that the new administration does not eliminate you from the new
Board, since the Constitution states that you are part of it and have a specific
task to fulfill.
 5.Arrange a meeting of all Past Presidents and discuss the chapter status with
them. As the most recent Past President, this would be a nice gesture and one
that will be appreciated by the other Past Presidents.
6.Attend the meetings and offer your advice; give useful suggestions and ideas
when you feel it is appropriate.

7.Sit next to the President at the chapter's Board and general meetings,
supporting him at all times. Never compare his or her year with yours.

8.Ask the President to give you some special assignments and work on them.
This way, you will be able to present a report on your activities at the meetings
and contribute in a specific way.

9.In many chapters the Immediate Past President is also the chapter's General
Legal Counsel and the parliamentarian at the meetings.

RECOMMENDATIONS

The chapter should have some programs that are of interest to the more experienced
members.

The member who has been participating in projects for quite some time is no longer
interested in simple, ordinary projects.

Experienced members can conduct more challenging and substantial projects.

The Immediate Past President can be responsible for the coordination and
implementation of these projects, assuming he or she is not now a National Vice
President.

Following are some suggestions:

1.Revision of the Chapter Constitution.

2.
Service as a member of a committee to study the feasibility of building a permanent
chapter secretariat.

If your chapter already has offices, the committee could study the possibility of
renovating them or moving to better offices.
3.
Participation on a committee to help chapter candidates run for office at national and
JCI levels.

This committee would study promotional techniques and establish a fund to

assist candidates (to attend a National Convention or World Congress).
 4.Serve as liaison with other volunteer organizations, community businesses,
Chamber of Commerce, and local government.

5.Help the Membership Growth and Extensions Commission as a trainer or

guest speaker in orientation sessions for new members.

SUMMARY

There are many other possible projects that might interest the Immediate Past
President.

Such projects can be of great importance, since he or she knows chapter management
and is now one of the "experienced members."

The Immediate Past President has the responsibility to offer his or her services to the
current chapter administration and be involved in the chapter's future.

This can be a very worthy and gratifying experience.

The JCI Local Action Guide - 2

The Chapter Immediate Past President

The JCI Local Action Guide – 3

Executive Vice President

PHILOSOPHY

When you are elected a chapter Executive Vice President, realize that you are about to
take up a position that offers unlimited opportunities for self-development and presents
the opportunity of assuming the highest position in the chapter—the Presidency.
This portfolio has a twofold purpose, and is of the utmost importance to both your
chapter and yourself. You are the right arm of the President, who relies upon your
administrative abilities during your year of office.

For you it is a year to learn and understudy the role of chapter President. Who knows—
next year you might be that President.

RESPONSIBILITIES

The Executive Vice President has two major responsibilities: To supervise the Vice
Presidents and to perform chapter administrative tasks that the President will not have
the time to do.

Here is a list of some of the responsibilities associated with the office of chapter
Executive Vice President. Note from this list the administrative and leadership nature of
your office:

1.Usually there are two Executive Vice Presidents —one internal, supervising
the Individual and Management Vice Presidents, and one external, supervising
the Community, International and Business Vice Presidents. Sit with the
President and study the structure, the program, the objectives and the
timetable for the coming chapter year.

2.Obtain from the President your responsibilities and duties. Also secure the
names and backgrounds of the Vice Presidents whom you will supervise.

3.Hold a special meeting with the Vice Presidents for whom you are
responsible and organize your team for the year. Outline their responsibilities
and duties, their reporting system to you, dates of further team meetings, and
extra objectives and timetables for them.

4.Help your Vice Presidents plan their own programs.

5.Serve as the main link between the Vice Presidents and the President.

6.Participate in the selection and training of the Commission Directors. Be

involved in their briefings, supervision and follow-up.

7.Report regularly to the President on progress being made in your assigned

area of activity, and discuss remedies for problems.

8.Accept full responsibility for the successes and failures in your area of
responsibility.
 9.Together with your fellow Executive Vice President, the Immediate Past
President, possibly the Secretary and the Treasurer, you join the chapter
President in forming the chapter Executive Committee. This Executive
Committee has a certain set of responsibilities. Discuss the role of the
Executive Committee with the President and other chapter officers involved.

10.Be prepared to deputize for the President at any time.

11.Set up suitable files for each of the Vice Presidents for whom you are
responsible, and maintain a comprehensive filing system for you.

12.Understudy the role of the President.

13.Learn how to conduct a successful meeting.

14.Be aware of the financial status of the chapter. If you are elected chapter
President next year, you will inherit whatever financial situation prevails at the
time.

RECOMMENDATIONS

1.
Familiarization. Obtain the Handover Files from your predecessor and read
carefully through all the material. Remove all matters not relevant to your new
portfolio, and make your own file for the coming year.

Discuss your responsibilities with your predecessor (who may be the new
chapter President) and with other officers and past officers who can advise you
on your overall responsibility.

2.
Planning. Have a lengthy discussion with your chapter President, who will give
you an outline of your area of responsibility. Then have sessions with the Vice
Presidents who are initially responsible to you.

Help them to establish objectives and a timetable to achieve those objectives.

3.
Program. Organize your own program and help your Vice Presidents to establish
theirs. Have the programs approved by the President and the Executive
Committee.

Make sure that you and the Vice Presidents, for whom you are responsible,
have a personal filing system (in a ring binder, for example).
4.
Deputizing. Discuss with the President and your fellow Executive Vice President
the procedures that will be followed by the Executive Committee when there is a
need to deputize for the President at meetings, functions and projects.

It is important that the two or more Executive Vice Presidents avoid making this
an area for rivalry and thereby weaken the command structure in the absence
of the President.

5.
Supervision. Learn the skill of supervision. As an Executive Vice President, you
are the second ranking in the chapter. Therefore, act accordingly.

Keep a watchful eye on the membership. Next year you may be the President, and you
will want to lead a healthy chapter. Check the financial situation constantly, because
you may inherit the chapter’s financial status in your presidential year.

Be alert for signs of friction and discontentment among the membership. If your
President is not enjoying a good year, then, for the sake of the chapter, for the integrity
of your position and for the preservation of a good chapter, assist the President in every
way possible and help to strengthen the weak areas of his administration.

SUMMARY

The portfolio of Executive Vice President is perhaps the most vital one on the Board of
Directors.

Many Executive Vice Presidents still do not fully understand the importance of this
office. It is the dual responsibility of being the right arm of the President, and, at the
same time, assuming the role of understudy for the office of the Presidency.

If you are elected as President in the following year, your preparation will make the
transfer of command smooth and efficient.

The JCI Local Action Guide - 3

The Chapter Executive Vice President

The JCI Local Action Guide - 4

The Chapter Vice President

PHILOSOPHY
Being elected chapter Vice President is normally the first step in the elected career of a
Junior Chamber member. The road after this first step is wide and full of opportunities
and can lead you to the highest position in Junior Chamber International, World
President.

You have been working hard in many other functions in the chapter, such as project
chairman and Commission Director, and the experience acquired in those positions will
guide you to perform your new task as chapter Vice President supervising the
Commission Directors assigned to your Area of Opportunity. You are now taking up a
position that gives you unlimited opportunities for self-development and the opportunity
of running for the position of Executive Vice President for the next year.

Usually there are five Vice Presidents, one for each Area of Opportunity (Individual,
Management, Community, International and Business). In some small chapters, one
Vice President may be responsible for two Areas, reducing the number of Board
members. In this case, there will be no need for the position of Executive Vice
President.

RESPONSIBILITIES

Here is a list of some of the responsibilities associated with the office of the chapter
Vice President. Note from this list the management and leadership nature of your office:

1.Hold a meeting with your Executive Vice President and go over the
responsibilities, program, objectives, communications and reporting systems,
and the timetable for the coming chapter year.

2.Obtain from the Executive Vice President your responsibilities and duties.
Also secure the names and backgrounds of the Commission Directors whom
you will supervise.

3.Hold a special meeting with the Commission Directors for whom you are
responsible, and organize your team for the year. Outline their responsibilities
and duties, their reporting system to you, dates of further team meetings, and
extra objectives and timetables for them.

4.Help your Commission Directors plan their own programs.

5.Serve as the main link between the Commissions and the Board of Directors.

6.Select and train the Commission Directors. Prepare their briefing sessions,
and constantly follow up on their performance and needs.

7.Report regularly to the Executive Vice President on the progress of the

projects under each of your assigned Commissions.
 8.Accept the full responsibility for the successes and failures in your area of
responsibility.

9.Together with the other chapter Vice Presidents, you join the Executive
Committee in forming the chapter Board of Directors. The Board has a certain
set of responsibilities. Discuss the role of the Board of Directors with the
Executive Vice President and other chapter officers involved.

10.Establish suitable files for each of the Commissions for which you are
responsible, and have a comprehensive filing system.

11.Understudy the role of the Executive Vice President.

12.Learn how to run and chair successful meetings. You will be asked to step
in and help Commission Directors and Project Chairmen in running their
meetings.

RECOMMENDATIONS

1.Familiarization. Obtain the handover files from your predecessor, and read
carefully through all the material. Remove those matters not relevant to your
new portfolio, and make your own file for the coming year. Discuss your
responsibilities with your predecessor (who may be the new chapter Executive
Vice President) and with other officers and past officers who can advise you on
your overall responsibility.

...

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Edith Perez <esperez811@gmail.com> 10:42 PM (19

hours ago)

to ruby

To: Edith Perez <esperez811@gmail.com>, JCI liezel Suerto

<Lorelie_may16@yahoo.com>, jhonnypaullagura@gmail.com,rubycarillo@gmail.com

2.Planning. Have a lengthy discussion with your Executive Vice President,

who will give you an outline of your area of responsibility. Then have sessions
with the Commission Directors who are initially responsible to you. Help them
to establish objectives and a timetable to achieve those objectives.
 3.Program. Organize your own program and help your Commission Directors
to establish theirs. Have the programs approved by the Executive Vice
President and the Board of Directors. Make sure that you and the Commission
Directors for whom you are responsible have personal filing systems.

4.
Supervision. Learn the skill of supervision. As an Vice President, you are the one
responsible for membership activity. Keep a watchful eye on membership
behavior and activity. Be alert for signs of friction and discontent among the
members in your area of responsibility and resolve any problem. If you need
assistance, do not hesitate to ask the Executive Vice President for help.
SUMMARY

In order to organize chapter activities in a balanced and orderly manner, it is

recommended to chapters that program activities be conducted by the following
Commissions established under the Areas of Opportunity.

1.Individual Area of Opportunity:

a.Personal Development Commission
b.Trainers Commission
c.Officers Training Commission.

2.Management Area of Opportunity:

a.Finance Commission
b.Records Commission
c.Membership Growth and Extensions Commission
d.Strategic Planning Commission
e.Awards Commission
f.Meetings Commission
g.Marketing and Public Relations Commission.

3.Community Area of Opportunity:

a.JCI Major Emphasis Theme Commission
b.Community Development/Involvement Commission
c.Economic Affairs Commission
d.Children and Youth Commission
e.Governmental and Civic Affairs Commission.

4.International Area of Opportunity:

a.International Affairs and Relations Commission
b.Chapter Twinning Commission
c.JCI Meetings Commission.

5.Business Area of Opportunity

a.Business Affairs Commission
 b.International Business Council

As a Vice President, you will be responsible for the constant activity and activation of
the Commissions and for ensuring that all members are dully involved in the chapter's
activities.

The JCI Local Action Guides – 4

The Chapter Vice President

The JCI Local Action Guide - 5

The Chapter Secretary

PHILOSOPHY

Let it be known that the chapter Secretary - in addition to possessing some secretarial
ability and plenty of enthusiasm and initiative will carry out the major responsibility of the
administration of the chapter. By this very responsibility and the potential for
performance in the position, the member who becomes chapter Secretary can consider
it to be one of the most rewarding years he or she will have in Junior Chamber.

RESPONSIBILITIES

This list quickly reveals that the chapter Secretary is the focal point in the chapter
administrative structure.

A competent chapter Secretary:

1.Knows his or her primary responsibility to serve the chapter and the
President.

2.Possesses good writing skills and is succinct and articulate.

3.Understands the requirements of the chapter Constitution.

4.Has had some basic training in the art of letter writing.

5.Supervises all secretarial and printing tasks.

6.Comprehends fully the rules of meeting procedure.

7.Keeps the minutes of all chapter meetings, reproduce them, and send them
to the members as soon after a meeting as possible.
 8.Establishes and maintains the chapter filing system for correspondence,
minutes, records, and project information.
9.Prepares all agendas for chapter meetings and assist Board members with
the preparation of subcommittee agendas.

10.Maintains an appointment calendar for the president and Board.

11.Keeps a close watch on the activities of the various chapter Committees.

12.Follows up various meeting decisions and officer responsibilities.

13.Arranges for all types of elections and facilities for balloting.

14.Serves as the liaison officer between the Board members.

15.Sends reminders to those who have undertaken to carry out a task or tasks
(memo, note, or telephone call).

16.Arrives early at all meetings and functions to make an inspection.

17.Supervises the historical records of the chapter and updates them.

18.Maintains a decisions book and records the major decisions made at

chapter meetings and functions. Checks on progress made.

19.
Keeps a correspondence book. Records all internal and external correspondence.
Handles correspondence promptly.

20.
Attends as many different chapter meetings as possible to remains well informed about
chapter activity so that he or she is able to keep the chapter president abreast of
important issues.

...