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Oracle Advisor Webcast
Learn to Automate Receipt Applications
Using Automatic Cash Application
Feature in Receivables
Bharat Rajani
Sr Principal Software Engineer

September 26, 2018

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Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 8

Oracle Advisor Webcast
Learn to Automate Receipt Applications
Using Automatic Cash Application
Feature in Receivables
Bharat Rajani
Sr Principal Software Engineer

September 26, 2018

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 9

Objectives
 To learn on how to automate Receipt Applications
via Automatic Cash Application feature
 To learn an automated way to apply any unapplied
receipt, regardless of the source of origin, to
outstanding receivables transactions at the header
level, partially or in full
 To setup matching rules required for this feature and
steps required to use this feature

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 10

Program Agenda

1 Introduction
2 Setups Required
3 How to Use This Feature
4 Technical Insight
5 Q&A

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 11

Program Agenda

1 Introduction
2 Setups Required
3 How to Use This Feature
4 Technical Insight
5 Q&A

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 12

Introduction
• Automatic Cash Application feature was introduced to automate Receipt
applications and to minimize manual interventions as far as possible
• To use this feature, Remittance Reference information will be provided to
Receipts which will be used for Applications.
• The Receipt applications will be based on the Automatic Match rules which
are set in the system so user can define their own logic
• There is provision to define multiple rules and define priority for rules
• If the feature cannot apply Receipts due to missing reference, then users
can apply them manually

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 13

Introduction
• Automatic Cash Application process affects unapplied receipts and all
outstanding AR transactions (invoices, debit memos, chargebacks and
deposits).
• Receipt creation is irrelevant for this feature (manual, automatic, lockbox,
quick cash, prepayment and deposits)
• The application process occurs at the transaction header level, partially or
in full (line level application is not supported at the moment)
• The receipt can be applied on any invoice created for customer entered on
receipt header (across customer sites within customer account) or any
related customers

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 14

Program Agenda

1 Introduction
2 Setup Required
3 How to Use This Feature
4 Technical Insight
5 Q&A

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 15

Setup

Update setup table AR_SYSTEM_PARAMETERS_ALL

and set AUTOMATCH_ENABLED_FLAG to T for the operating unit for which
you want to enable this feature
update AR_SYSTEM_PARAMETERS_ALL
set AUTOMATCH_ENABLED_FLAG = 'T'
where ORG_ID = &your_org_id ;
commit;

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 16

Setup
Nav: Receivables Responsibility > Setup > System > System Options form

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 17

Setup - Create Matching Rules
Setup > Receipts > Automatic Matching Setup > Automatic Matching Rules

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 18

Setup - Create Matching Rules
Setup > Receipts > Automatic Matching Setup > Automatic Matching Rules

“Exact Match" and “Scoring Match"

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 19

Setup - Create Matching Rules
Automatic Matching Rules > Match Document Number Criteria

 Transaction Number (AR Invoice, Debit Memos, Deposits, etc.)

 Sales Order Number
 Reference Number
 Purchase Order Number
 Way Bill Number
 Balance Forward Billing Number
 Service Contract Number
 Trailer Number
 Interface Header Attribute1 to 15
 Header Attribute1 to 15
 Line DFF Attribute1 to 15
 Line Transaction Flexfield Attribute1 to 15

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 20

Setup - Create Matching Rules
Setup > Receipts > Automatic Matching Setup > Automatic Matching Rules

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 21

Setup - Create Matching Rules
Setup > Receipts > Automatic Matching Setup > Automatic Matching Rules

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 22

Setup - Create Matching Rule Set
Setup > Receipts > Automatic Matching Setup > Automatic Matching Rule Set

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 23

Setup - Create Matching Rules
Automatic Matching Rule Set => Knapsack matching
 Knapsack matching is the method of applying receipts by trying to find a set of
transactions whose open balance matches with the remittance amount.
 The receipt will be automatically applied if a unique match is found.
 Knap sack matching is effective for matching the unapplied remittance lines
without any reference information and receipts without any remittance lines.
 If a receipt has unapplied remittance lines and if the knapsack matching of
unapplied remittance lines does not yield a match then the receipt amount
will be used for knapsack matching.

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 24

Setup – Attach Matching Ruleset to Customer
Customers > Customers (Account Profile tab) / Site level Profile

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 25

Program Agenda

1 Introduction
2 Setup Required
3 How to Use This Feature
4 Technical Insight
5 Q&A

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 26

How to Use This Feature
Introduction of new field and Remittance lines form in Receipts > Receipts

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 27

How to Use This Feature
Introduction of new field and Remittance lines form in Receipts > Receipts

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 28

How to Use This Feature
Introduction of new field in Setup > Receipts > Lockboxes

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 29

How to Use This Feature
Introduction of new field in Receipts > Batches

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 30

How to Use This Feature
Run “Automatic Cash Application Master Program”

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 31

How to Use This Feature
Automatic Cash Application Master Program

• Automatic Cash Application Master Program will select a batch of receipts

based on the criteria provided by the user in the program parameters.
• The program will apply the automatic matching rule sets assigned to the
receipt to either find a match to apply the receipt or generate a list of
suggested matches.
• The program will select a receipt for auto application only if the receipt:
– Has the ‘Use Automatic Matching Rules’ check box selected;
– Has unidentified or unapplied amount available for application;
– Has unapplied remittance lines available for application.

• Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 32

How to Use This Feature
Automatic Cash Application Master Program => Execution Report

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 33

Program Agenda

1 Introduction
2 Setup Required
3 How to Use This Feature
4 Technical Insight
5 Q&A

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 34

Technical Insight

• Automatch Rules Tables

o AR_CASH_AUTOMATCHES
o AR_CASH_AUTOMATCHES_VL / _TL
o AR_CASH_AUTOMATCH_DTLS
• Automatch Rule Set Tables
o AR_CASH_AUTO_RULE_SETS
o AR_CASH_AUTO_RULE_SETS_VL/ _TL
o AR_CASH_AUTOMATCH_RULE_MAP

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 35

Technical Insight

• AR_CASH_REMIT_REFS_ALL – stores Cash Remittance Reference details

(the reference line information which will be used for matching)
Important columns are
CASH_RECEIPT_ID
INVOICE_REFERENCE
AMOUNT_APPLIED / AMOUNT_APPLIED_FROM
RECEIPT_REFERENCE_STATUS

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 36

Technical Insight
RECEIPT_REFERENCE_STATUS
AR_AA_AMT_REQ_CHK Please enter either Allocated Receipt Amount or Amount.
AR_AA_AUTOMATCH_AUTOAPPLY Auto Apply
AR_AA_AUTOMATCH_REMIT_LINE Remittance Lines
AR_AA_CROSS_CUR_CHK Provide either Allocated Receipt Amount or Cross Currency Rate
AR_AA_INSTALL_NUM_CHK Installment Number should be a positive whole number.
AR_AA_INV_APPLIED Auto applied.
AR_AA_INV_XCURR_APP Invalid cross currency details.
AR_AA_NO_MATCH No match found
AR_AA_REC_APP_IN_ERROR Match found but Receipt API failed to apply the remittance line.
AR_AA_REMIT_EXCEEDED Amount Applied cannot be more than the Receipt Unapplied Amount.
AR_AA_REMIT_TOT_CHK Remittance lines total amount cannot be greater than receipt amount.
AR_AA_RULE_SET_INACTIVE The automatic matching rule set assigned to the receipt is inactive.
AR_AA_RULE_SET_NOT_PASSED The receipt is not enabled for automatic application.
AR_AA_SUGGEST_SEL_CHK Please select at least one suggested match to apply.
AR_AA_SUGG_FOUND Suggested matches found.
AR_AA_UNID_RCPT_CHK The customer for the receipt is not identified.

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 37

Technical Insight

• AR_CASH_REMIT_REFS_INTERIM – an interim table which stores subset of

data from AR_CASH_REMIT_REFS_ALL for a particular run of Auto Cash
Application Program
• AR_CASH_RECOS_ALL and AR_CASH_RECO_LINES_ALL – it stores
recommendations generated by the program
• Package ARP_AUTOAPPLY_API
– File $AR_TOP/patch/115/sql/ARATAPPB.pls should be on latest versions
For Release 12.2.x version is 120.10.12020000.18

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 38

Technical Insight
Process Flow

Receivables Automatic Cash Outcome

Application Program

• Receipts with • Report

Reference Lines * • Receipts Applied
• Open Matching to Invoice
Setup
Transactions Rules • Application
Suggestions
• No Match

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. |

39
Summary
What we covered today
Introduced Automatic Cash
Application feature
Automatic Matching rules and
Matching Set
Learned about Automatic Cash
Application Master Program
Important tables related to this feature

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 40

Top Articles and Community Links
 Receipts: Setup and Usage of New
Automatic Cash Application Functionality
(Doc ID 1906907.1)

 Automatic Cash Application Feature

Enhancement (Doc ID 2009983.1)

 Automatic Cash Application Setup: What do

match score and percentage match
represent? (Doc ID 2388778.1)

 EBS Oracle Receivables Receipt Analyzer

(Doc ID 2089720.1)

 Oracle EBS Receivables Community

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 41
Oracle Advisor Webcast Series
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Oracle Advisor Webcast Program
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65889

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THANK YOU

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