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Computer Fundamental
I. Mouse - A mouse is a palm-sized device used to control the movement of an object on the
computer screen called the cursor, or pointer.
II. System Unit – This contains the central processing unit of your computer. This part of your
computer unit is considered to be the most important.
IV. Keyboard – The keyboard is mainly used for typing text but it can be used for various
functions as well.
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V. Monitor – The screen which enables you to see all manipulations that you do to your
computer.
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.
Game Port:
Game Port is used to connect joystick, which is usually used in video games
Desktop – is the large area at the upper part of the screen. The desktop’s main purpose is to hold
shortcut icons that will help you work efficiently.
Start menu – clicking the start menu brings up a list of shortcuts to your programs.
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Computer Fundamental Lab
Taskbar – The taskbar’s main job is to show what applications/programs are currently running.
The taskbar holds the Start menu button at the far left and the notification area in the far right.
The currently running programs are displayed as buttons which you can click to open them.
Icons
1. Document icons – These are files that are stored as part of the desktop. These icons represent
actual documents rather than shortcuts. Deleting them will also delete the actual document
2. Shortcut icon – This is an icon that represents a shortcut to a program or document and can be
stored on the desktop. It is usually distinguished from other icons by the arrow at the bottom left
corner of the icon. Deleting the shortcut icon will not delete the actual document.
3. Desktop Icons – These are the icons that are found in your desktop. This usually includes My
Computer, Recycle Bin, and Network Places.
An output device is something that gives you information from the computer.
For example: a monitor shows the user what the computer is doing and a speaker brings the
sound out from your computer to you.
Output Devices
An input device is anything that takes information from you and puts it into the computer.
For example: a scanner sends an image of a photograph or document into the computer.
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3. If your desktop does not have an icon, you can open Word by clicking on the Start Menu at the
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6. The word will be highlighted in blue. When this is done, you can move words or change the
size, the colour, and the style of the words on the computer.
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3. This box will tell you what each item can do.
4. Do this anytime to find out what something is.
3. Centralize your title. To do this, click the Center button on the tab’s paragraph group.
Quick button:
4. Justified the body text. (Highlight the body text, click the Justify button).
5. Bold the first sentence in each paragraph.
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6. Assign number to each paragraph. To do this, Press the Bullets object from the Home tab’s
paragraph group. Press [Enter] after each bulleted entry; Word will automatically drop to the
next bullet. OR, right click -> Numbering.
7. Now, for each paragraph, place you cursor at the beginning of the second sentence. Press
Enter. Increase the paragraph indentation until it is aligned vertically with the first sentence. To
do this, click the Numbering button to deselect it. Then, click the Increase Indentation button
to indent your text.
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8. Now you need to insert a Header text. To do this, from the menu bar, Insert -> Header. Now,
you can choose the header design (e.g.: blank, annual etc), then type “CMPF124 Word Exercise”
at the header section. Inserting Footer also required the same steps
Lesson 2: Newsletter
Objectives: In this lesson, you will learn how to work with:
a) Word Art
b) Column
c) Image
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4. Justify the body text (you need to select the body text first. Then, go to paragraph tab’s group.
Click justified button).
5. To create text column, select ALL the body text ONLY (meaning leave the title alone !!! ),
then from the menu bar, select Page Layout -> Columns. Under the Preset section, choose
Two.
6. Place your cursor at the middle of the page. Now, you want to insert a picture. From the menu
bar, Insert -> Picture -> Clip Art.
7. Select any picture that you are interested in. Insert the picture into your word document by
clicking it.
8. Now, you need to edit the picture (in terms of its position and size). In order to do that, you
need to change the Picture layout setting first. Click on the Format tab to format picture.
10. Now, enlarge the picture. Your final product should look like this:
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4. You can also modify the structure of a table by using the “layout” tab.
5. Next, you want to combine two or more cells to become one single
cell. To merge cells, select the desired cells, and then right click.
From the pull down menu, choose Merge Cells.
6. Fill in the table as the following. You are also required to merge the first two row (as indicated
by the figure below):
7. Next, Bold the title “Lab Marks” and all the subtitle “Lab 1”, “Lab 2”, “Lab 3” and “Lab 4”.
Centralize all those titles. Centralize the Student ID column as well.
8. To centralize a cell (horizontally and vertically), highlight and right click the cell, from the
pull down menu, choose Cell Alignment -> desired setting.
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2. Select the column you want to delete by highlighting it with your mouse.
3. Click on Delete
EXERCISE 1
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7. Formatting text can also be done by selecting the text and applying the Wordart. For that go to
Insert- Picture-Wordart- then chose the style you Want and click Ok. To change the color of
the wordart text, right click on the text and go to Format Wordart.
OUTPUT
EXERCISE 2
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3. Format the title of your project by selecting and applying the Wordart. For that go to Insert-
Picture-Wordart- then chose the style you Want and click Ok. To change the color of the
wordart text, right click on the text and go to Format Wordart- chose the color- click ok
4. In order to insert the border for your project cover page Go to the Format- Border
and Shading - Select the Border tab and the style and color of your choice-click OK.
OUTPUT
EXERCISE 3
PROCEDURES TO CREATE A MAIL MERGE LETTER:
1. Open MS Office-MS Word – File – New
2. Type your letter which you want to send to the multiple addresses.
3. Go to Tool-Letters and Mailings-Mail Merge- click next: Starting Document- Next:
Select Recipients- Click Type a new list- Click Create – Enter the address- to enter one more
click New Entry.
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4. If you want to change the field names then click Customize- Select the Field- Rename- Click
ok.
5. Then in Mail Merge tool bar click Insert Merge fields where ever needed.
6. Then finally in the mail Merge tool bar click Merge to New Document- All- Ok- Save the
file.
OUTPUT
TO
«Name»
«Address_Line_1»
«Address_Line_2»
«City»
«State»
Sir/Madam,
Subject: Interview letter for the post of «Job_Title»
You are hereby informed to attend the interview for the post of «Job_Title» on 29th
sept, 2010.Bring all the documents and original marks cards without fail.
Date: 5-Sept-10
Mysore Your faithfully
MANAGER
TO
Ramachandra
2nd cross,3rd main
Kuvempu nagar
Mysore
Karnataka
Sir/Madam,
Subject: Interview letter for the post of Clerk
You are hereby informed to attend the interview for the post of Clerk on 29th sept,
2010.Bring all the documents and original marks cards without fail.
Date: 5-Sept-10
Mysore Your faithfully
MANAGER
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TO
Sagam
7th cross, 5th main
rajaji nagar
bangalore
Karnataka
Sir/Madam,
Subject: Interview letter for the post of Engineer
You are hereby informed to attend the interview for the post of Clerk on 29th sept,
2010.Bring all the documents and original marks cards without fail.
Date: 5-Sept-10
Mysore Your faithfully
MANAGER
TO
Devraj
1st cross, 4th main
HSR layout
bangalore
Karnataka
Sir/Madam,
Subject: Interview letter for the post of Cook
You are hereby informed to attend the interview for the post of Clerk on 29th sept,
2010.Bring all the documents and original marks cards without fail.
Date: 5-Sept-10
Mysore Your faithfully
MANAGER
TO
Roopesh kumar
Mysore
Karnataka
Sir/Madam,
Subject: Interview letter for the post of Assistant ManagerYou are hereby informed to
attend the interview for the post of Clerk on 29th sept, 2010.Bring all the documents
and original marks cards without fail.
Date: 5-Sept-10
Mysore Your faithfully
MANAGER
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Starting Excel
If you have an icon on the desktop for Excel, then all you have to do is double-click it to open
Excel.
Alternatively, click the Start button and then select All Programs, Microsoft Office,Microsoft
Excel.
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Computer Fundamental Lab
• When you open Excel from a desktop icon or from the Start menu, a new empty workbook
(consisting of three worksheets) will be displayed on your screen.
• If you double-click on an existing Excel file from inside the Windows Explorer window, then
Excel will open and display the selected file on your screen.
Closing Excel
• Close Excel by clicking the X on the far right of the title bar.
EXERCISE 1
PROCEDURES TO CREATE A WORKSHEET WITH 4 COLUMNS ENTER
10 RECORDS AND FIND THE SUM OF ALL COLUMNS:
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5. Select the first column whole data, except the heading and click Σ (auto sum) in the standard
tool bar- this will add the column’s data and places the result at the end.
6. Repeat the same for remaining 3 columns.
OUTPUT
EXERCISE 2
PROCEDURES TO CREATE A REPORT CONTAINING THE PAY DETAILS
OF THE EMPLOYEE:
1. Open MS Office-MS Excel – File – New
2. Select few column and few rows at the center of the beginning- right Click- Format cells -
click select the alignment tab- tick Merge cells option- ok-Type the Heading.
3. Enter the column Headings. Enter the data of following columns manually Sl No, Name,
Employee Id, Basic, CCA (100 for all the employee) and LIC.
4. Enter the following formula to calculate the respective values.
DA (60% of BASIC) =D5*0.6
HRA (7.5% of BASIC) =D5*0.075
Gross =SUM (D5:G5) or D5+E5+F5+G5
GPF (7% of BASIC) =D5*0.07
KGID (8% of BASIC) =D5*0.08
Tot Deduction =SUM (I5:K5) or I5+J5+K5
Net Salary =H5-L5
5. After Writing each formula select the cell and drag to the entire column to apply.
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OUTPUT
EXERCISE 3
OUTPUT
EXERCISE 4
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OUTPUT
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When PowerPoint is started, it will open up to a blank screen, with a title slide.
One thing to notice is that Word 2007 and PowerPoint 2007 are very similar.
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SLIDE 1
2. You will see a blank first slide. It has two text boxes. Click in the top box and Type your
name.
3. Click in the bottom box and Type a title for your presentation. You are now finished with your
first slide.
SLIDE 2
2. Click on the lower portion of the NEW SLIDE button in
the Menu banner. The button has two parts: the upper part
will add a default Title and Content slide to the presentation;
the lower part is the drop down box which will give you other
choices for slide layouts.
4. Click in the top box and Type the words About My Family
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5. Click in the bottom left text box and Type any information about your family that you would like
to include. Between each piece of information, Press the ENTER key. When the left text box fills
up, Click in the right text box and continue to type information about your family
SLIDE 3
6. Click on the drop down menu of the NEW SLIDE button.
7. You will see the NEW SLIDE options. Click on the slide
called Content with Caption. A blank side will be added to
the presentation with three text boxes. In one of the text boxes
you can also add graphics, Clip Art, or Photos.
8. Click in the box in the upper left corner and Type the words
My Work History.
12. There are three ways you can add a picture. Chose one of the three boxes below and follow the
directions.
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13. Save your work. Remember you have already saved the document to your named folder so you
only need click the SAVE button on the toolbar.
SLIDE 4
14. Click on the drop down menu of the NEW SLIDE button.
15. Click on the slide called Content with Caption. A blank side will
be added to the presentation with three text boxes. In one of the text
boxes you can also add graphics, Clip Art, or Photos.
16. Click in the box in the upper left corner and Type the words
My Interests.
17. Click in box below it and Type any information about your
interests that you would like to include. Between each piece of
information, Press the ENTER key.
18. Add a picture in the clip art box. (Instructions are on the
previous page.)
SLIDE 5
19. Click on the drop down menu of the NEW SLIDE button.
20. Click on the slide called Content with Caption. A blank side
will be added to the presentation with three text boxes. In one of the
text boxes you can also add graphics, Clip Art, or Photos.
21. Click in the box in the upper left corner and Type the words Goals for the Future.
22. Click in box below it and Type any information about your interests that you would like to
include. Between each piece of information, Press the ENTER key.
SLIDE 6
25. Click on the drop down menu of the NEW SLIDE button.
27. Choose your own topic for this slide, and Type the topic in the top box.
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29. Click on the SPELLING and GRAMMAR CHECK button. (Reminder: it is found by clicking
Review on the menu banner.)
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notes page will have a graphic representation of the slide with the notes area below it. The text
of your notes can also be added on the Notes Page View.
The Master View provides access to the design template for each preset slide layout, handout
layout, and notes page. Changes made to the text formatting, background, and placeholders in the
Master View will affect all of the slides, handouts and notes pages in the presentation.
Review Tab
View Tab
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Computer Fundamental Lab
INSERTING IMAGES
You can insert photos as well as clipart images onto a slide. You can use a pre-defined slide
layout such as the Title And Content layout. You can also insert images onto any slide with or
without a “content” placeholder.
Steps:
Click the Picture or ClipArt icon in the
“Content” place-holder
— OR —
Click Insert Tab: Picture: (or ClipArt)
command
Browse to the folder that contains the
picture
Select the Picture or ClipArt
Click OK
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Computer Fundamental Lab
Picture Tools,
Format Tab,
Picture Style
Gallery
slides only. This makes for a very efficient method of customizing presentations. Design Themes
can also be applied from existing presentations so that if you or a colleague have created a
presentation, it can be used as the basis for the formatting of a new presentation.
Steps:
Click Design Tab
Click to Open the Theme Gallery
Select one of the Themes to apply
Themes Gallery
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3. Let’s take a closer look at the Animations toolbox. There are only two options in this toolbox.
One of them is “grayed” out which means that it is not active in its current mode. This is the tool
we are going to work with in this exercise.
Click on the Title text box in Slide 1. In order to select the box, you must click on the title and
then click on the outline surrounding it. It will turn the dotted line into a solid line.
4. Now you will see that the Animation tool is active and says that there is
“No Animation” on the portion of the text you have selected.
Click on the drop down arrow to see the menu.
5. In Bold you will see a list of choices. Below each of those is a further
breakdown of how your text will appear on the slide. Slowly move your
cursor over the choices to see the different effects. Since we are dealing
with only one line of text, Select a style that you like and Click on
“All At Once”.
6. Repeat this step for each slide. When you have more than one line of
text in a box, you can choose “All At Once” or “By 1st Level Paragraphs
” to animate one group at a time.
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10. In the Start Slide Show toolbox, Click the From Beginning button.
11. Use the spacebar or Click the mouse to show the next piece of information
1. Open your Present1. This step will also open Microsoft PowerPoint. (From the START menu,
Click on My Documents, Find your named folder, Double-click to open it, Find your file:
firstnamelastinitial Present1. Double-click to open it.)
2. Click on the Animations tab.
3. Let’s take a closer look at the Animations toolbox.
There are only two options in this toolbox. The second
tool listed is Custom Animation. This is the tool we
will work with in this exercise.
4. Click on the Custom Animation button.
On the right side of the screen the Custom Animation window
will appear.
5. Using the Side pane and the Slides tab, Click on the first slide
with an image.
6. Click on the image.
10. In Basic Click the effect called “Wheel”. Watch the picture.
11. Click the effect called “Random Bars”. Watch the picture.
16. Save your presentation to save the changes you have made.
17. Now let’s see how the presentation will look when
you show it to the class. Click on the Slide Show tab.
18. In the Start Slide Show toolbox, Click the
From Beginning button.
19. Use the spacebar or Click the mouse to show the
next piece of information.
20. Watch the entire presentation.
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