CHAPTER ONE

Product expiration management system is a management system that is design

to improve accuracy and to enhance safety and efficiency in the pharmaceutical
store. It is a computer based system which helps the Pharmacist to improve inventory
management, cost, medical safety e.t.c

The system allows the user to enter a manufacturing and expiration date for a
particular product or drug during opening stock and sales transaction. The system
will also give report showing the list of products expiry after a specified date before
the product eventually expires. It also involves manual entry upon arrival of new
batches of drugs and upon drug movement out of the pharmacy for a certain period,
e.g. every month, the pharmacist may want to generate report for the movement of
drugs in and out of the pharmacy, getting information about the drugs e.g. expiry
date, date purchased, number of drug type left, location of a drug in the pharmacy.

At present, manual system is being utilized in the pharmacy. It requires the

pharmacist to manually monitor each drug that is available in the pharmacy. This
usually leads to mistakes as the workload of the pharmacist increases.

1.1 BACKGROUND OF THE STUDY

Due to the size and quality service of the pharmacy, the pharmacy has
a very large customer base. These customers tend to visit the pharmacy for
services mostly when they close from work. At this period, the number of
customers that patronize the pharmacy is on the increase, thereby making the
workload of the pharmacists much more tedious. This case makes it difficult
for the pharmacist to attend to customers in a short period.

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 Meanwhile the pharmacist has to ensure satisfaction in services to keep
their customers. The factors mentioned above, results in delay of the services
being rendered to the customers, thereby slowing down sales and risk losing
valuable customers in the long run.

1.2 STATEMENT OF THE PROBLEM

Health hazards to consumers and huge loss to businesses have been the major
challenges posed by expired products. Manually taking stock of products by small
scale or medium scale business owners are still prone to human errors. When
consumers are exposed to expired products, they may have various health challenges
ranging from stomach upsets to food poisoning (which may result to death).

The pharmacist has to order drugs to replenish the already diminishing stock.
In addition, ordering of drugs is being carried out manually. Significant amount of
time is allocated for writing the order as the pharmacist needs to go through the stock
balance and make rough estimate of the amount to order based on Figures.

Drugs are not to be used after they have expired. This project work will
prompt the pharmacist about drugs that are close to expiry, preventing those drugs
from being sold and also providing solution to the earlier stated problems.

These challenges are the main reasons the researcher sought to develop a
computerized system that notifies shop owners and managers of impending products
that are about to expire. This system is significant in the sense that it will curb loses
and prevent health hazards to consumers.

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1.3 AIM AND OBJECTIVES

The aim of this project is to develop a mobile application for the effective
management of a pharmaceutical store that will be able to achieve the following
objectives:

 Ensuring effective policing by providing statistics of the drugs in stock.

 Maintaining correct database by providing an option to update the drugs in
stock.
 Improving the efficiency of the system by ensuring effective monitoring of
services and activities of each staff
 To provide optimal drug inventory management by monitoring the drug
movement in the pharmacy.
 To ensure that there exists a level of restricted access based on functionality
and role.
 To ensure that the system is flexible for users.

 To detect about to expire and expired products in the store.

1.4 SCOPE AND LIMITATION

Product Expiration Management System is targeted to the small or medium

organization which does not have proper records of their products, also for those
organization that deals with products that expire, a proper system to keep track of
product expiration is important.

1.5 RESEARCH METHODOLOGY

The research method used for this project work gives a description of how the
pharmacy management system for Yayi T. Pharmacy and Stores, ABM, Ede,

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Osun State will be developed. Therefore the method used in the design and
collections of information from various sources are as follows:

 Studying the present system in detail and the organizational style.

 Knowing and understanding the input and output processes of the existing

system.

 A qualitative form of interview was conducted in the organization to

understand the mode of operation of the old system.
 Get alert about the drugs close to the expiry date
 Allow for multiple users to be active at a time.

1.6 DEFINITION OF TERMS

System- Is the complex purposeful collection of interrelated components that

work together to take some objectives.

Stock - The goods or merchandise kept on the premises of a shop or

warehouse and available for sale or distribution.

Product- an article or substance that or is manufactured refined for sale.

Drug interaction- is a situation in which a substance (usually another drug)

affects the activity of a drug when both are administered together.

Expiring date- date of shelf life of a product. Might still be safe, but quality
is no longer guaranteed.

Poly Pharmacy- is the use of multiple medications by a patient, especially

when too many forms of medication are used by a patient, i.e. when more
drugs are prescribed than is clinically warranted.

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 Mobile application – A mobile application is an application program that
runs on mobile phone to perform its task over the internet.

1.7 CHAPTER LAYOUT

The chapter layout of this project was outlined in a sequential manner starting
with Chapter one which consists of the Introduction, Background of the study,
Statement of the problem, Aims and objectives, Significance of study, Research
methodology, Scope, Limitation, and Definition of terms.

Chapter two consist of introduction, Literature review of the project, an

overview of pharmacy management in the past, at present and also include the
benefits of pharmacy management.

Chapter three deals with the analysis of the existing system under which
description of the current system will be analyzed, problems of existing system,
description of the proposed system and the advantages of the proposed system.

Chapter four consists of system design, system implementation and system

documentation under the system design, the system design will have input and
output design.

Chapter five will include summary, conclusion and recommendation. It

consists of the summary of the project report, recommendation based on the research
done on the project and conclusion.