User Manual Contractors Registration

Login
All applicants who want to obtain registration certificate or license from Labour department need to
first register on this portal. Once applicant has registered on this portal, he is not required to register
again to obtain registration certificate or license from Labour department in any other Act. He can just
login on this portal and apply for registration certificate or license in other acts.

After opening the portal, Applicant need to click the Login button on Shramadhan Portal from the below
screen:

Click on login link present at the right side.

Login Screen
Click Login button to login into the application. User can see a popup as shown below:

1. For new user registration, the applicant needs to click on link- Not Registered? Register here .
After clicking on this link, following popup opens:

Note: a) Applicants cannot use same mobile no for registering more than once on this portal.

b) Same User Name cannot be used for registering more than once on this portal.
When user clicks o Register Yourself , follo i g popup o es to e ify the OTP:

After entering the OTP code received on the mobile, following popup comes up:
Now, user can login with their credentials to access the features of this portal.

2. If due to any reason, user has received OTP but the screen where OTP needs to be entered does not
o e, Appli a t a use the li k Verify OTP f o the Logi page.
Whe appli a t li ks o Verify OTP li k, follo i g essage o es:

Please login using your user name and password to verify OTP.

Now, when applicant logins with his user id and password and if his OTP is not verified, he will be re-
directed to Ve ify OTP screen to complete the registration process
3. If applicant forgot his password any time after completion of registration, he/she can use the link
Forgot password to retrieve it. When applicant clicks on this link, following popup opens:

There are 2 options:

a) If applicant knows his username, then he can use the above screen and when he clicks on Submit, he
will be re-di e ted to Verify OTP page. He e appli a t eeds to e te the OTP ode e ei ed o his
mobile.

After applicant enters his OTP, following screen (shown in next page) comes:
Applicant will receive temporary password on his mobile which needs to be used to login and thereafter
he needs to change his password.

b) If applicant has entered his email, then he can use the below screen to reset his password:

When he clicks on Submit, he will be re-di e ted to Verify OTP page. He e appli a t eeds to e te the
OTP code received on his mobile.
After applicant enters his OTP, following screen comes:

Applicant will receive temporary password on his mobile which needs to be used to login and thereafter
he needs to change his password.

4. If the applicant is a registered user, he needs to enter his Username, Password and Captcha to login
to this portal and access its services.

Whe appli a t li ks o LOGIN utto , he is e-directed to his home page.

Contractors Act Registration Process
A) Applicant Process
For online registration under this act; go to Services-->Contract Labour ActContractor--
>RegistrationOnline Registration as shown below:

Step-1:

Fill the form as shown below(all * marked fields are mandatory):

 Whe appli a t li ks o “UBMIT utto , follo i g essage o es-

Step-2:

Take print of application form:

a) Click on print word shown in the message

b) Go to Services--> Contract Labour ActContractor-->RegistrationPrint Application Form

Following screen will come up-

Here all those applications filled by candidate for Contractors Act will be shown whose payment has
not been completed yet. Suppose, an applicant has by mistake filled wrong details in his application
form but has not paid the fees for the same till now. He has the option to delete those applications
from this menu. The applicant needs to select their Application ID to view that application and perform
necessary action on it i.e. either print the application or delete the application. In the above
screenshot, 4 Application IDs are shown because applicant has filled and saved 4 applications in this act
but not paid the fees for them.Once applicant pays the fees, he cannot delete his application.
Following screen will come up when applicant clicks on the Application Id-
 This is the o plete appli atio fo as filled y the appli a t. The appli a t eeds to li k o PRINT
button to print their application.
Then the Applicant (Contractor) needs to sign it, enter Date and place in the printed form.
Applicant can also delete the application with wrongly filled data by use of DELETE utto .

Step-3:
Upload the signed application form

To upload the form: Go to Services--> Contract Labour ActContractor-->RegistrationUpload

Application Form

When applicant clicks on his Application Id, following screen comes up-
 Applicant selects scanned copy of their signed application form in PDF or image format (jpeg, jpg, png
etc), and clicks on upload button. Following message comes up-

Step-4:

Pay the Fees

a) Click on Make Payment button shown in the message.

b) Go to Services--> Contract Labour ActContractor-->Registration Pay Due Fees

Following screen opens up-

Applicant can check for fees himself from the following menu-

On the home page of portal, Go to Services-->Contract Labour Act--> ContractorFee Structure

Following screen opens up-

Applicant can also calculate fees for their application from the below menu before submitting the
application-

On the home page of the portal, Go to Services--> Contract Labour Act--> Contractor--> Calculate Fee

Following screen opens up-

He e appli a t a p o ide data i the e ui ed fields a d li k o CALCULATE to fi d the Fees
applicable for that case.

There are 2 methods for fee payment:

a) By Treasury Challan: The below screen opens up. The applicant can have multiple challans for one
appli atio . This is a hie ed y use of add more treasury details li k.

Whe appli a t li ks o PROCEED utto , following message comes up while paying the fee via
Treasury Challan-

b) By Online Payment Gateway: The below screen opens up-

If paying the fee via Online Payment Gateway then following message comes up and you will be
automatically redirected to the payment gateway page-

Once the payment gets completed you will be automatically redirected back to shramadhan portal with
the message depending on the status of your payment.

The application is now submitted and no further action is required from applica t’s side.

Step-5:

Check Application Status:

Go to Services--> Contract Labour ActContractor-->Registration Check Application Status

When applicant clicks on their Application Id, following screen come up-

Whe appli a t li ks o view process details li k, the o plete details of the process done on his
application are shown. I this a e , the appli a t ill e a le to Track the Status of thei
application.

Once application gets approved by LS and thereafter applicant checks view process details li k, the
following complete details of the process done on his application will be shown.
Step-6:

Print License:

Applicant can print his License once application has been approved by LS from the below menu-

Applicant can perform all the functions listed above. The process from the applicant side is complete
now.
B) Department Process
Department processes the application at 2 levels-

1. Clerk level
2. Labour Superintendent (LS) level

Note: The applicant will be able to see the comment of the clerk and LS, on his application.
Step-1:

Once application has been submitted by the applicant, the Clerk of the office where application has
been received will login with his user ID and password already provided to them.

To check new appli atio s e ei ed, the le k goes to U e ified Appli atio s i the e u
ApplicationContractor Labour Contractor Unverified Applications.
Following list of applications will be displayed-

Here the order of processing of the received applications is FIFO (First IN First OUT) i.e. the application
received first in the office should be processed before the next application i.e. application submitted
first will be processed and then only action can be taken on next application.

Step-2:
If le k li ks o APPLICATION ID , the o plete appli atio fo should ope up-
Here, clerk can perform following functions-
a. Verify the complete details of the applicant
b. View the documents uploaded by the applicant
c. If le k li ks o VALIDATE utto i fee i formation block, the details are fetched from the
treasury and clerk can check if challan has been correctly deposited or not.
d. After verifying the complete data, clerk can close this form from the CLOSE button.

Step-3:
 Clerk has only 1 option-

Forward to Labour Superintendent: Once clerk reviews the application, he will forward the
application to Labour Superintendent by entering his remarks (acceptable or rejection) and clicking on
FORWARD button.

Whe le k li ks o FORWARD , follo i g essage ill o e-

Application ID: XXXX has been forwarded successfully.

Note: The applicant will be able to see the comment of the clerk and LS, on his application.

Step-4:

Labour Superintendent Home page

When LS logins with his User Id and Password, following screen opens up-

To check applications which have been forwarded to LS, the below menu should be opened i.e.
Applications Contractor Labour Contractor  Forwarded Applications
 Following screen will open up-

LS has 4 options-
a) Approve the application: If LS finds all details correct in application and clerk has also given same
recommendation; LS can click on below button to approve the application.

All the approved applications are visible in Verified Applications List which can be accessed from the
below menu-

The license is generated automatically for all the approved/verified applications.

It can be seen by clicking on the below button-
Following license opens up and LS has the option to print the license-
b) Reject the Application: If LS finds any such detail incorrect in application and clerk has also given
same recommendation; LS can click on below button to reject the application.

Such applications will be visible in Rejected Applications List from the below menu-
Applications Contractor Labour Contractor  Rejected Applications
c) Send Back to Clerk: If LS finds that the remarks given by clerk are not correct then he can send back
the application to clerk with his comments for re-consideration. For this, LS needs to click on the
below button.

Such applications will again be visible in Unverified Application List.

d) Keep Application in Pending:If LS finds that documents uploaded by the applicant are not correct
and need to be replaced, then he can keep the application in pending by clicking on the below
button. Once LS keeps the application in pending, SMS is sent to applicant to take further action as
specified by LS.

After the applicant takes necessary action on his application, the application is again submitted in the
department and seen in the list of Unverified Application list.
Also, the Pending application can be seen in Pending application list which can be accessed via
following menu-
Applications Contractor Labour Contractor  Pending Applications
If by mistake, LS has put the application in Pending, he can revert back by clicking on the below icon
in the action column-

When LS clicks on this button, the application goes again in Forwarded Applications list.
Contractors Act Amendment Process
A) Applicant Process
For online amendment under this act; go to Services-->Contract Labour Act--
>ContractorAmendmentOnline Amendment Request as shown below:

Step-1:

Following screen opens up-

When applicant clicks on License No, following form opens up-
Here Applicant needs to enter the Date of Occurance of changes along with the field details which he
needs to amend.O e he li ks o “UBMIT utto , follo i g page o es up-

Step-2:

Take print of application form:

a) Click on print” word shown in the message
b) Go to Services--> Contract Labour Act-->ContractorAmendment Print Amendment Application
Form
 Appli a t eeds to li k o PRINT utto to p i t thei appli atio .
Then the Applicant (Contractor) needs to sign it, enter Date and place in the printed form.

Step-3:
Upload the signed application form

To upload the form: go to Services Contract Labour Act-->ContractorAmendment Upload

Amendment Application Form

When applicant clicks on his Application Id, following screen comes up-

Applicant selects scanned copy of their signed application form in PDF or image format (jpeg, jpg, png
etc), and clicks on upload button. Following message comes up-

Step-4:

Pay the Fees

a) Click on Make Payment button shown in the message.

b) Go to Services--> Contract Labour Act-->ContractorAmendment  Pay Due Amendment Fees
Applicant can check for fees himself from the following menu-

On the home page of portal, Go to Services-->Contract Labour Act--> ContractorFee Structure

Following screen opens up-

Applicant can also calculate fees for their application from the below menu before submitting the
application-

On the home page of the portal, Go to Services--> Contract Labour Act--> Contractor--> Calculate Fee

Following screen opens up-

Here applicant can provide data i the e ui ed fields a d li k o CALCULATE to fi d the Fees
applicable for that case.

There are 2 methods for fee payment:

a) By Treasury Challan: The above screen opens up. The applicant can have multiple challans for one
application. This is achieved y use of add more treasury details li k.

Whe appli a t li ks o PROCEED utto , follo i g essage o es up-

b) By Online Payment Gateway:The below screen opens up-

If paying the fee via Online Payment Gateway then following message comes up and you will be
automatically redirected to the payment gateway page-
Once the payment gets completed you will be automatically redirected back to shramadhan portal with
the message depending on the status of your payment.

The application is now submitted and no fu the actio is e ui ed f o applica t’s side.

Step-5:

Check Application Status:

Go to Services-->Contract Labour Act-->ContractorAmendmentCheck Application Status

When applicant clicks on their Application Id, following screen comes up-
Whe appli a t li ks o ie p o ess details li k, the o plete details of the p o ess do e o his
application are shown. I this a e , the appli a t ill e a le to T a k the “tatus of thei
application.

B) Department Process
Department processes the application at 2 levels-

3. Clerk level
4. Labour Superintendent (LS) level

Step-1:
Once amendment application has been submitted by the applicant, the Clerk of the office where
application has been received will login with his user ID and password already provided to them.

To he k e appli atio s e ei ed, the le k goes to U e ified A e d e ts i the e u

Other ApplicationsContract Labour Contractor Unverified Amendments

Following list of applications will be displayed-

Here the order of processing of the received applications is FIFO (First IN First OUT) i.e. the
amendment application received first in the office should be processed before the next application i.e.
application submitted first will be processed and then only action can be taken on next application.

Step-2:
If le k li ks o License No , the o plete appli atio fo should ope up-
Here, clerk can perform following functions-
e. Verify the complete details of the applicant
f. View the documents uploaded by the applicant
g. If le k li ks o VALIDATE utto i fee i fo atio lo k, the details a e fet hed f o the
treasury and clerk can check if challan has been correctly deposited or not.
h. After verifying the complete data, clerk can close this form from the CLOSE button.

Step-3:

Clerk has only 1 option-

Forward to Labour Superintendent: Once clerk reviews the application, he will forward the
application to Labour Superintendent by entering his remarks (acceptable or rejection) and clicking on
FORWARD button.
 Whe le k li ks o FORWARD , follo i g essage ill o e-

Amendment request for Request No.: XXXXXXXX has been forwarded successfully

Step-4:

Labour Superintendent Home page

When LS logins with his User Id and Password, following screen opens up-

To check applications which have been forwarded to LS, the below menu should be opened i.e. Other
ApplicationsContract Labour Contractor Forwarded Amendments
Following screen will open up-
LS has 4 options-
a) Approve the application: If LS finds all details correct in application and clerk has also given
same recommendation; LS can click on below button to approve the application.

All the approved applications are visible in Completed Amendments List which can be accessed from
below menu-
The License is updated automatically for all the approved amendment applications.
It can be seen by LS by clicking on Action button-

LS can also see the license from the original menuhas seen the Registration Certificate original menu.
LS has the option to print the license again from there.

b) Reject the Application: If LS finds any such detail incorrect in application and clerk has also given
same recommendation; LS can click on below button to reject the application.

Such applications will be visible in Rejected Applications List from the below menu-
Other ApplicationsContract Labour ContractorRejected Amendments
 c) Send Back to Clerk: If LS finds that the remarks given by clerk are not correct then he can send
back the application to clerk with his comments for re-consideration. For this, LS needs to click
on the below button.

Such applications will again be visible in Unverified Amendments List.

d) Keep Application in Pending: If LS finds that documents uploaded by the applicant are not
correct and need to be replaced, then he can keep the application in pending by clicking on the
below button. Once LS keeps the application in pending, SMS is sent to applicant to take further
action as specified by LS.

After the applicant takes necessary action on his application, the application is again submitted in the
department and seen in the list of Unverified Amendments list.
Also, the Pending application can be seen in Pending application list which can be accessed via
following menu-
Other ApplicationsContract Labour Contractor Pending Amendments
Following screen comes-

If by mistake, LS has put the application in Pending, he can revert back by clicking on the below icon
in the action column-

When LS clicks on this button, the application goes again in Forwarded Amendments list.