police organization and administration with

police planning

MODULE 2LAW ENFORCEMENT ADMINISTRATIONPOLICE ORGANIZATION AND ADMINISTRATIONWITH

POLICE PLANNINGI . M A N A G E M E N T A N D O R G A N I Z A T I O N
C O N C E P T S ORGANIZATION-

a group of persons working together for a common goalor objectives- a f o r m o f

h u m a n a s s o c i a t i o n f o r t h e a t t a i n m e n t o f a goal or
objective- t h e p r o c e s s o f i d e n t i f y i n g a n d g r o u p i n g t h e w o r k
t o b e performed, defining and delegating responsibility andauthority, establishing
relationships for the purposeof enabling people work effectively

POLICE ORGANIZATION

- a g r o u p o f t r a i n e d p e r s o n n e l i n t h e f i e l d o f p u b l i c safety
a d m i n i s t r a t i o n e n g a g e d i n t h e a c h i e v e m e n t o f goals and objectives that promotes
the maintenance ofp e a c e a n d o r d e r , p r o t e c t i o n o f l i f e a n d
p r o p e r t y , enforcement of the laws and the prevention of crimes

LAW ENFORCEMENT AGENCY

- p e r t a i n s t o a n o r g a n i z a t i o n r e s p o n s i b l e f o r e n f o r c i n g the laws

ENFORCEMENT

- m e a n s t o c o m p e l o b e d i e n c e t o a l a w ,
r e g u l a t i o n o r command

OBJECTIVES

- r e f e r t o t h e p u r p o s e b y w h i c h t h e
o r g a n i z a t i o n w a s created- r e f e r t o t h e g o a l s o f t he
o r ga n i z at io ns

PNP MISSION

“To enforce the law, to prevent and control crimes, tom a i n t a i n p e a c e a n d o r d e r , a n d

t o e n s u r e p u b l i c s a f e t y a n d internal security with the active support of the community”

ADMINISTRATION

- a n o r g a n i z a t i o n a l p r o c e s s
c o n c e r n e d w i t h t h e implementation of objectives and
p l a n s a n d i n t e r n a l operating efficiency- c o n n o t e s
b u r e a u c r a t i c s t r u c t u r e a n d
b e h a v i o r , relatively routine decision-making and maintenance ofthe internal
order

POLICE
- a b r a n c h o f t h e c r i m i n a l j u s t i c e s y s t e m t h a t
h a s t h e s p e c i f i c r e s p o n s i b i l i t y o f m a i n t a i n i n g l a w a n d o r d e r and combating
crime within the society

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POLICE/LAW ENFORCEMENT ADMINISTRATION

- t h e p r o c e s s i n v o l v e d i n e n s u r i n g s t r i c t c o m p l i a n c e , proper obedience
of laws and related statutes- f o c u s e s o n t h e p o l i c i n g p r o c e s s o r h o w l a w
e n f o r c e m e n t agencies are organized and managed in order to achievet h e g o a l s
o f l a w e n f o r c e m e n t m o s t e f f e c t i v e l y , efficiently and productively

SUPERVISION

- m e a n s t h e a c t o f w a t c h i n g o v e r t h e w o r k o r
t a s k s o f the members of the organization to ensure that desiredresults are achieved

MANAGEMENT

- t h e p r o c e s s o f d i re c t i n g a n d f a c i li t at ing t he w o r k
o f people organized in formal groups in order to achieveobjectives-
j u d i c i o u s o r w i s e u s e o f r e s o u r c e s
( m a n p o w e r , material, money, equipment, supplies, time etc)

AUTHORITY

- t h e r i g h t t o c o m m a n d a n d c o n t r o l t h e b e h a v i o r
o f employees in lower positions within an organizationalhierarchy- m u s t b e
v i e w e d i n t e r m s o f p r e s c r i b e d r o l e s r a t h e r than of individuals- a
p a r t i c u l a r p o s i t i o n w i t h i n a n o r g a n i z a t i o n c a r r i e s the same regardless of who
occupies that position

HIERARCHY

- r e p r e s e n t s t h e f o r m a l r e l a t i o n s h i p a m o n g s u p e r i o r s a n d subordinates in any given

organization- s e r v e s a s t h e f r a m e w o r k f o r t h e f l o w o f
a u t h o r i t y downward, and obedience upward, through the department

MANAGEMENT OR ADMINISTRATIVE FUNCTIONS1 ) P L A N N I N G

- t h e d e t e r m ina t io n i n a dv an c e o f ho w t he o bj e c t iv e s
o f the organization will be attained- t h e p r o c e s s o f s e t t i n g
p e r f o r m a n c e o b j e c t i v e s a n d identifying the actions needed to
accomplish them- w o r k i n g o u t i n b r o a d o u t l i n e t h e t h i n g s
t h a t n e e d t o b e d o n e a n d t h e m e t h o d s f o r d o i n g t h e m t o a c c o m p l i s h the
purpose set for the enterprise

2 ) O R G A N I Z I N G
- i nv o lv e s t h e d e t e rm i nat io n a n d a ll o c at io n o f t h e
m e n and women as well as the resource of an organizationto achieve pre-
d e t e r m i n e d g o a l s o r o b j e c t i v e s o f t h e organization- t h e p r o c e s s
o f d i v i d i n g t h e w o r k t o b e d o n e
a n d coordinating results to achieve a desired purpose- e s t a b l i s h m e n t o f
t h e f o r m a l s t r u c t u r e o f a u t h o r i t y through which work
subdivisions are arranged, definedand coordinated for the desired objectives

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3 ) D I R E C T I N G

-involves the overseeing and supervising of the

humanr e s o u r c e s a n d t h e v a r i o u s
a c t i v i t i e s i n a n organization to achieve through cooperative
effortst h e p r e - d e t e r m i n e d g o a l s o r o b j e c t i v e s o f
t h e organization- a l s o c a l l e d l e a d i n g , t h e p r o c e s s o f
d i r e c t i n g a n d coordinating the work efforts of other people to helpthem
accomplish important task- t a s k o f m a k i n g d e c i s i o n s a n d
e m b o d y i n g t h e m i n specific and general orders and instructions

4 ) C O N T R O L L I N G

-involves the checking or evaluation and measurement

o f work performance and comparing it with planned goalso r o b j e c t i v e s o f
the organization, and making then e c e s s a r y c o r r e c t i v e
a c t i o n s s o t h a t w o r k i s accomplished as planned- t h e
p r o c e s s o f m o n i t o r i n g p e r f o r m a n c e ,
c o m p a r i n g results to objectives and taking corrective action asnecessary-
a l s o c a l l e d s u p e r v i s i n g

5 ) S T A F F I N G

- t h e t a s k o f pr o v id i ng c o m pe t e n t m e n t o d o t he j o b
a n d choosing the right men for the right job- i n v o l v e s g o o d s e l e c t i o n a n d
p r o c e s s i n g o f r e l i a b l e a n d well-trained personnel- f i l l i n g t h e
o r g a n i z a t i o n w i t h t h e r i g h t p e o p l e i n t h e right position

6 ) R E P O R T I N G

- t h e m a k i n g o f d e t a i l e d a c c o u n t o f
a c t i v i t i e s , w o r k progress, investigations and unusual in order to keepevery
one informed or what is going on

7 ) B U D G E T I N G
- t h e f o r e c a s t i n g i n d e t a i l o f t h e
r e s u l t s o f a n officially recognized program of operations based
o n t h e h i g h e s t r e a s o n a b l e e x p e c t a t i o n s o f o p e r a t i n g efficiency

PRINCIPLES OF EFFICIENT MANAGEMENTDIVISION OF WORK

- w o rk s pe c i ali z at io n c a n i nc re a s e e f f ic i e n c y w i t h
t h e same amount of effort

AUTHORITY AND RESPONSIBILITY

- a ut ho ri t y i nc lu de s t he r i g h t t o c o m m an d a nd t h e
p o w e r to require obedience- o n e c a n n o t h a v e a u t h o r i t y w i t h o u t
responsibility

DISCIPLINE

-necessary for an organization to function

e f f e c t i v e l y , however, the state of the disciplinary process dependsupon the quality of
its leaders