Annexure A

Department / Area / Module

Order to Cash
Credit Management and Credit control
Sales Order Processing: Sale from stock-Domestic Customers
Sales Order Processing: Sale from stock-Export Customers
Sales Order Processing: Sale from stock-Institutional Sales
Sales Order Processing: Sale from stock-Depot Sales
Sales Order Processing: Sale from stock-C&A and CFA
Free Goods and Samples
Returns and Complaints
Sales Quotation
Sales Processing using Third Party
Delivery Processing
Billing with accounting integration
Credit Memo Processing
Stock Transfer to other plants
Excise invoice creation
Debit Memo Processing
Automatic Batch Determination - FEFO/FIFO
Export Sales Processing
Deemed Export Sales
ARE 1 / ARE 3 Processing
Excise Bond
Periodic Utilization
Sales Process for Service Sales
Make to Order -Sales with Costing
Batch Recall of Defective Batches
Different Pricing Procedures
Sales Plan for material /product group
Finance and Controlling
GL Account Planning
GL Account Postings
AR Account Posting
AP Account Postings
Advance Payment
Recurring Entries
Bank Postings
Bank Reconciliation and cheque printing
Spl GL Postings
Noted Item Entries
Foreign Currency Revaluation
Dunning
Automatic Payment Run
Clearing with Posting
Residual and Partial Payments
Interest Calculation
Exchange Rate Maintenance
Asset Acquisition
Depreciation Run For Company
Depreciation Calculation for IT
Asset Disposal with Revenue
Asset Disposal without Revenue
Asset Scrapping
Asset Transfer
Financial Statements
Cost Centre Planning
Internal Orders for R&D
Product Cost Estimates
Activity Cost Planning
Assessment Cycles for Cost Transfers
Profit Centre Accounting
Segment Reporting
GST implementation
Periodic and Year End Closing Activities
SAP Standard Reports for Logistics and FICO
Masters
Material Master for All Types- Raw. Semi finished, Finished ,Packing etc
Vendor Master for All Groups- Domestic, Foreign, Service etc
Customer Master for All Groups-Domestic, Foreign, Service etc
Info Record for Vendor, Customer, Material etc
Pricing Conditions and procedures
Bill of Material
Resources and Work Centres
Operations and Activities
Inspection Characteristics and Catalogues
Batch Classification
Excise Tariff and Master Records
GL Accounts
Cost Centres
Profit Centres
TDS Master
Excise Tariff Masters
Costing of Finish Goods
Costing of Semi Finish Goods
All cost at every stages to be defined for proper costing
Stage-wise product cost to be calculated
Accounts
Total revenue budget to be allocated to the site / RnD
Budget approval / additional approval process to be defined. Workflow
Budget from to departments with authorization. Workflow
Annual Budget to be allocated to each department, sub department.
All the indent and PO shall be deducted from the available budget of the department / sub
department
If budget is negative, system shall not allow PO release
Budget allocation / transfer from other department shall have authorization process
Engineering maintenance work / job works, costing to booked by building wise, machine wise, area
wise.
Invoice printing on A4 size paper. Contents / formate to be discussed
While entering purchase Invoice, all the planned and unplanned cost related to the purchases will
be allocated and spread over the items/units. Inventoriable costs to be allocated to the
materials/items based on certain basis.
Month ending processing to be done for posting the expenses into SAP.
A report of prepayments, accruals and provisions will have to be generated. The templates have
been shared by FGPL with SAP team.
Reversal/rectifying entry will require approval from CFO.
A register of Pro-Forma Invoice need to be generated to see which of them are not closed.
The same pro-forma is issues to customer also, to enable him to open the Bank LC
If any Advances, Payment is to be received before shipment only.
Preparation of Actual commercial Invoice & delivery of goods.
Advance payments will be against approved PO only and as per the PO terms.
Customer LC process and monitoring
Advance to the Staff.
Cash payment & Cash receipts
Loans & Advances to employee
Salary process & WPS format
PDC receipt & PDC payment
Bank reconciliation
Continuous Cheque printing
Depreciation based on useful life
Fixed assets procurement, Sales, Transfer
Debtors aging & creditors aging
Goods receipt process at multiple locations
Additional company code or plant
Report for Reconciled transaction - dash board required in single screen for all the below types of
reconciliation
Report required for Non Reconciliation transaction also
LC reports & Notifications
Check signing authority report based on limit.
Posting approval (Park document workflow)
Approval process required for General ledger master creation
Approval process required for Vendor master creation
Approval process required for Customer master creation
Approval process required for Reversal of document
Capital Expenditure Report (CER) Format
Payment Advice/Create
Check/Cash Receipt format
Journal format
Customer reminder notice
Department Wise Expense Cost Report
Cost Distribution / Allocation from Common cost Center to all Department Cost Center E.g.
Electricity / Telephone.
Calculation of Actual Cost of Product (FG) Product Cost Estimate
Production Variance Calculation on Process Order
Allocation of Overhead to Product to (FG & WIP )Cost
Report on Costing - Batch/ Process Order wise & Product Wise
Periodic Update of Standard Cost of Product
Profitability report Product Wise, Territory Wise/Country Wise
Business
SOR (Sales Order Request) forecast in ERP with FG code, customer code etc
SD
After customer is created, it should be approved, only after that system should allow making a
sales order to that customer.
Customer Master – Can be ALPha numeric
System should inform if the order quantity is below MOQ
There is a restriction on goods sold to customer based on the terms he had, regulated or semi
regulated rules of the country he is residing. Only the goods allowed are to be sold to that
customer. For this restriction in system, there should be a time frame applicable.
Approval process for Quotation, sales order, delivery, PGI, invoice
Sales order wise status – when a marketing head want to check the status of materials production
based on the order placed him, system should be able to show a report on the current status of the
production.
Customer payments can be by cheque, bank transfer or LC. Partial or full payment
If the credit limit exceeds, order should be blocked and should not allow for delivery and upon
approval can be delivered / dispatched. Approval work flow.
Message has to send to the internal team hierarchy wise if the customer makes delay in payment
Documents like Customer advice, packing list etc. to be attached in invoice document.
Tracking of Bill of Lading, Bill of Entry, and Bill of Entry Date and Container numbers in delivery
document which they get later. After acknowledgement from customer about receipt of the goods,
some check box is required in to track the deliveries for which goods are received by customer

Report of Proforma Invoice

Client want to take the returns order with reference to invoice with which those goods are sold. The
reason for doing returns of goods should be captured
Quotation, Proforma invoice, Packing list, Delivery advice (Local & Exports), Invoice, Commercial
Invoice are the output's. need to be mapped
Standards reports and SIS should be activated
Sales Analysis Report
Business Progressive Report
Dispatch Report
Customer Sale Report
quotation, so, delivery, pgi, invoice authorization & approval workflow
projection must be incorporated as per country wise/customer wise
SIS Reports
HR
Attendance, shift change, third shift, OT, salary calculation date, leave calculation,
In HR module employee relationship / hierarchy and work area to be defined. This will be used for
providing leave management, access and training.
Shift timing,

Attendance thru access control. Authorization to access control at different location.

Auto attendance and OT calculation. Compensatory off against OT. Approval of compensatory off,
leave thru system.
Salary process thru system.
LTA, Medical etc calculation thru system
Break shift
Shift schedule, OT approval by HOD, Daily OT shall be approved / rejected by HOD including
remarks / justification, if no action then escalation to operation head. Report number of escalations,
HR module: Employee relationship / hierarchy and work area to be defined. This will be used for
providing leave management, access and training.
Organization Structure/Position and Jobs
Recruitment process
Employee details
Leave Management/Vacation & Leave/Attendance and overtime
Payroll /Payments and deductions & Loan Management/Loans and Advance
ESS: 1) Personal Information like -
Personal Data, Address,
Family Data,
Bank Information,
Communications,
Perosnal ID,
Internal Data
2) Leave Request,Leave Balances, Time Statement
3) Clock in/out
4) Salary Slip
MSS: Manager Inbox
1) Leave Request Approvals
2) Clock in/Out Approvals
3) Org chart
Travel Process:
1. Travel Request
2. Travel Approval
3. Air Ticket Booking
4. Travel Reimbursement
Training Process:
Induction/SOP/Behavioral/On job Training
Training Plan
Nomination and Identification of Training
Conducting test after training
Appraisal Process
Compensation Process:
Compensation Budgeting
Compensation Administration
Compensation calculation sheet
Two level approval process
Letters from ERP
mail triggers when hiring action performs
mail alert on new SOP upload
Employee overtime approval
Warning mail on late coming & early going
Breaking shift
Annual Leave Computation on processing of the payments as an off cycle for early and also
computation for early/late return.
IT
Implementation, Cut-off, Go live strategy to be provided with quotation. Same shall be discussed
and finalized within one week from PO.
Pre-production client to be configured
No direct changes in Production server
Access control, SAP authorization, Individual access control to be authorized by HOD and record to
be maintained
Wherever required validation rules to be applied
All generated labels shall be with barcode and shall be tracked by barcode scanners only. Barcode
reader integration wherever applicable is part of scope.
For complete barcode system consultant, shall suggest three options with detailed scope and
BOQ. FGPL will decide any of the supplier.
Electronic Signatures wherever required.
Client has right for conditional go live. Same will not be considered as achievement of go live mile
stone.
Support to be provided to third party for complete validation to meet the requirement of 21 CFR
Part 11
All technical documents shall be provided along with the object moved to production.
Once data is entered at one place same data should not be entered another place / screen /
program. The data shall be called from existing place to reduce the chances of mistake.
Electronic Signatures on critical GXP transactions for FDA pt 11 compliance

PDL
BOM uploading process to be defined, approvals required (workflow)
Process mapping
Process mapping from new product introduction to exhibit to testing, stability charging, Stability
manageement, filing
Process mapping from order to dispatch keeping quality system as per USFDA requirement
PM
Schedule of PM, task list, workflow, escalation for releasing and completion of task, doer and
checker,
Escalation to 3 or 4 levels with in valid period
Cleaning, recording, doer, checker,
Equipment usage log, recording, doer, checker,
Area usage log, recording, doer, checker,
Calibration schedule, Internal and external calibration schedule, task list, different calibration point,
acceptance range, error message on saving (before saving), Do you want to save out of limit
values, workflow, escalation, Certificate upload, escalation for releasing and completion of task,
Doer and checker,
Equipment master data: Name, Make, Model, Capacity / range, unit of measurement, least count,
operating range, calibration points, acceptance range, Area / location link,
Mail alerts for handingover, schedule of equipments for maintenance (preventive maintainance)
One week window for preventive maintenance
Breakdown Report specifing done date, duration, done by & checked by
Calibration Report specifing done date, due date, done by & checked by
General Maintenance Report specifing done date, done by & checked by
Predictive Maintenance Report specifing done date, done by & checked by
Preventive Maintenance Report specifing done date, due date, done by & checked by
Label Printing - for equipment
Production Time & maintenance time should not over lap in logbook
Equipment/Instrument qualification/validation schedules to be maintained in ERP
Notifications, Monthly, Escalation before 3 days of schedule expiring and not done,
Calibration
Certificate to upload against each external calibration, If not uploaded notification to HOD,
All equipment used in production line to be checked for calibration due / Maintenance due before
production. Only calibrated / scheduled maintenance done equipment can be taken for production
Production Planning
Material required for R&D, scale-up, exhibit, commercial shall be stored in main warehouse.
Process wise / stage wise BOM
Calculation before / during dispensing based on essay and potency value provided by QC
Only when complete quantity is available then batch can be allocated for dispensing
AR wise pick up list with allocated qty. to particular batch
Master recipe change management
For MRP product wise yeild, number of batches based on the minimum & maximum batch size
shall be considered
Example: We have received order of Product A tablets for 10000 packs, and our minimum &
maximum batch size is 1000 & 4000 packs respectively, then system should calculate 2 maximum
batch & 2 minimum batches. If order Qty is >50% then system should plan for one maximum batch
and if order qty is <50% then system should calculate the batches based on minimum batch size.In
case if product yeild is 95% and we are taking 2 maximum (4000) + 2 minimum(1000) batches,
then total packs = 9500 packs. 10000 packs = 2 * 4000 = 8000 *95% = 7600 packs. 2* 1000 =
2000 * 95%= 1900 packs. Total packs= 9500 packs ( for remaining 500 packs system should
calculate one minimum additional Batch
In case BOM is having Alternate item code then there should be provision for selection of item
code (vendor wise) while run the process order
Identification of a batch type as exhibit,validation,commercial at the time of order creation after
changing related master data. First three batches should be validation batches. Also the type of
batch needs to be printed on the process order and the BMR
During generation of Process Order requirements like process validation requirement, cleaning
validation requirement, additional sample requirement at different stages shall be included by
system.
Equipment cleaning checklist
Equipment Log
Staging Area Log
PI Sheet PDF format
PI Sheet / EBR digital signature Authorization control.eg. Doer should not sign checker area
ZBATA
Yield Report with/without Sample qty.
Production Lead Time Report
Auto notification & deviation generation for any deviation in EBMR
Batch to batch carry forward of packaging material
MRP Process
Process order costing
Calculation of planned costs
Calculation of actual costs
Make to order :material costs

Production
Auto closer of batch on completion. TECO
Productivity calculation based on different stages shall be calculated monthly from ERP. At the time
of creating code (FG, SFG, Blend etc) process time and manpower requirement shall be part of
master data.
Staging areas shall be defined in the system. Log of each area shall be maintained in the system.
Manufacturing
Make-to-Stock Production
Make to Order Production
Order Approval and Release
Process Order for Reprocessing
Process Order for Packing
Process order for Formulation/Blending
Order Confirmation
Order Completion
Variance Analysis
Order Settlement
Recipe Management
Bill of Materials - Versions
Process Instruction Sheets
Demand Management
MRP Run and evaluation
Product Cost Planning
Scheduling
Capacity Levelling ( Soft)
Dispensed material to be rechecked in production area through BAR CODE scanning and re-
weighing. Acceptance by system. Only after verification of all the material next step is allowed.
During packing of batch shippers weight to be recorded to PC online in production line thru
weighing balance. Shipper number to be given by system. One by one shipper labels to be
generated by ERP. Each bach may have 300 numbers of shipper in one shift. without logging out
operator shall be able to save / process each shipper.
Staging areas shall be defined in the system. Log of each area thru scanning shall be maintained in
the system.
Productivity calculation based on different stages shall be calculated monthly from SAP. At the time
of creating code (FG, SFG, Blend etc) process time and manpower requirement shall be part of
master data.
Pharmaceutical waste handling process. Workflow production to Housekeeping to ETP. Daily log
etc
Formats to be developed for making paperless
Assay Potency & LOD Calculation from system
Project System
Stage Gate process for product project management. CAPEX
New product introduction
resource assignment / allocation
Schedule
Actual
Shedule v/s actual
Status of different projects
Pending list of User
Dash Board for Higher Management
Quality Management
Quality Planning
Quality Inspection for Incoming
Quality Inspection for in process
Quality Inspection for FG
Sample Management
Quality Notification
Quality Control on Usage
Retest Quality Planning
Scheduled Retest Quality Planning
Quality Certificates
Expiry and retest Batch Management
Stability Study Management
Stagewise Hold Time

QA
Retesting of in-process. Parameter to be filled by QA
Quarantine release system to be discussed. It shall be as per SOP
Stage wise label to be generated
Stage wise testing to be performed as required
Packing of tablet can be with / without testing required
FG released / approved by QA / QC
QM
COA shall be generated from system. Watermark provision, user details on print, provision of
selection of specification.
Retesting of in-process. Parameter to be filled by QA
COA for one SFG into multi FG. All the common tests can be picked from SFG approval stage and
only additional tests to be done.
Quarantine release system to be discussed. It shall be as per SOP
Sampling weighment reading shall directly feed to the system from balance.
Only pre-specified quantity can be sampled. Quantity shall be controlled by specification in ERP.
Sample Label to be generated one by one not in bunch.
Testing of material should complete within 30 days from sampling Date. If not completed
notification shall go to QC manager on 15th day from the sampling day. Escalate to Head QA on
20th Day and Head Operation on 25th day. Days can be as per SOP and type of sample.
Sampling and label to be generated container wise
Stage wise QC to be performed if required
FG released / approved by QA / QC

QC rough calculation sheet to be developed in system. Only values will be fed manually, calculation
will be done by system, result to be saved. Before saving specification shall be compared and if out
of limit then pop up message required before confirmation. These tests and sheets shall be linked
with item. Only relevant tests and sheet appear on screen. One AR can be opened at multiple
places but one test / sheet of same AR shall not open at multiple places together. Every test will
have different sheet. Every sheet shall have unique number generated by system.
Error correction SOP to be written. Any error correction QA approval required. Thru approval work
flow
For validation of system online completion of documents in hard and soft. To be checked by Officer
Prod / QA before confirming for next stage
Notifications, follow-up and escalations to be discussed and apply wherever required to achieve
GMP compliance
Notification of all Incident, deviation, OOT, OOS, shall go to Head QA and Operation Head
Inspection for customer Returns, Recall and customer complaint.
Inspection for Outbound delivery
Material on hold for investigation , OOS/OOT notification
If settings are maintained in control indicator of the MIC then auto defects recording to be created
& notify to QC/QA
Incase of crossing 30days from FG analysis , reanlaysis notification to be generated
Outbound delivery Quality Inspection
Conditional release of the material to be allowed with notification. After completion of analysis
notification to be generated for final release
Quality Notifications - Internal & Customer
Sample collection api 100% and exipient root n+1
Label for Pooled sample for complete analysis
Packaging material sampling as per AQL
Provision for attaching photographs of microbial analysis
Stability plannning & scheduling,test & completion stages
Rejected material should go to block area in QM
Expired & Retest shall go to block/qc area.
Result recording & UD auth. based on material
At the time of final UD all the prevoius result recording has to updated/alert incase incomplete
Sample requirement item wise for RM/PM/SFG/FG in QDBI
In process specificaiton COA to be generated
UD/Result recording auth. level should be based on the material type. Batch release of FG to be
done only by authorized persons (3 persons)

Stability Management
Stability planner (Stability Chambers, Control Sample)
Sample receipt with barcoaded label
Total quantity charged, deduction of actual quantity removed at each station, report shall show
what is remaining in the chamber as of today. Stations are predefined, conditions predefined, Each
station sample quantity to be filled / from the master data or eBR (PI sheet) shall have provision of
selection of validation batch and required conditions (multiple selections) and total quantity (tablets
and number of pack rounded up) auto / manual to be filled. same quantity shall appear at stability
planner. Manual inspection lot generated with sample quantity. Same appear in QC log. Planned
quantity auto and actual quantity manual, validation required,
Testing of 25th month only after result evaluation of 24th month. Say Yes / No based on the
selection requirement of 25th month will generate. Reminder for selection of Yes / No is auto and
will calculate days from the withdrawal of 24th month samples. Escalation required.
Report: Monthly report, product wise withdrawal date, balance quantity, barcoded label on samples,
unique number to each sample,
If not tested in time as per SOP then escalation to QC Head then QA Head then Operation Head
Stability testing - initial results shall get automatically picked up from FG results
Stability notification shall happen as indication of delay of analysis (after 15days notification to be
trigger)

Hold Time Study

Product wise, stagewise updated list, notification in-case holding period goes beyond approved
hold time. Beyond approved hold time material goes in quality inspection stage, inspection lot can
be generated, approved by QC, new approved hold time is on the day sampled for testing, new
hold time shall auto update on QC approval,
Hold time study schedule will be generated by QA / Validation. Notifications and escalation required
Failure Investigation for Environmental Monitoring
Quality Management Review
Quality Risk Management

QC
Sampling and approval process of RM, PM, Internediate, Finish product, retesting, scheduled
retesting.
COA printing thru ERP. Prepared by, approved by, printed by person and date etc. Standard COA
and selection of parameters.
Different inspection types would be required to handle Test, scheduled retest, Expiry, Retest.
Material movement according to inspection type.
Scheduled retest specifications shall be different / reduced from the item specifications.
COA for one SFG into multi FG. All the common tests can be picked from SFG approval stage and
only additional tests to be done.
QC rough calculation sheet to be developed in system. Only values will be fed manually, calculation
will be done by system, result to be saved. Before saving specification shall be compared and if out
of limit then pop up message required before confirmation. These tests and sheets shall be linked
with item. Only relevant tests and sheet appear on screen. One AR can be opened at multiple
places but one test / sheet of same AR shall not open at multiple places together.
Sampling weighment reading shall directly feed to the system from balance. Only pre-specified
quantity can be sampled. Validation of quantity is required.
Sample Label / Under Test Label to be generated one by one not in bunch.
Any loss of material while sampling to be intimated to QA for approval work flow, CAPA etc.
Chemical store in QC. Min and Max level, auto indent.
QC shall have report of pending material for sampling
SCM
Invoice printing on A4 size paper. Contents to be discussed
Item code to be blocked for procurement that means during MRP run should not be considered.
Date to be given for complete block of item code or and item code can be blocked completely after
assigned batch.
Procure to Pay
Purchase Indent Processing
Purchase Reservation
Quotation for Procurement
Procurement Contract
Consumable Purchasing
Procurement of Stock Material with QM
Procurement of Stock Material without QM
Source List
Quota Arrangements
Vendor Approvals for Materials
Purchase Indent Approvals
Purchase Order Approvals- Value Based
Purchase with Free Goods
Sub Contracting Purchases-Job Work Process
Stock Transfer to other plants -LLM Process
Physical Inventory / Inventory Count & Adjustment
Vendor Approvals for Materials
Vendor Evaluations on Price,Quality and Delivery
Procurement of Services
Goods Receipt for Purchase Orders
Goods Receipt for Process Orders
Other Goods Receipt
Goods Issue for Process Orders
Goods Issue for Consumption / Cost Centers
Other Goods Issue
Capital Goods Purchases
Vendor Invoice Receipt Booking
Vendor Credit and Debit Memo
Import Purchase-Duty Paid
Import Purchase-Duty Free
Excise Posting-RG 23 A and C
Goods Transfers -Other Locations
Material Requirement Planning
Provision to raise manual Indent
Format for new item code to be made. This format is to be filled by the indenting department and to
be given for opening item code thru workflow. Report: person wise wrong request.

Purchase Requisition
Approval Process (Indent / PR)
Indent
Department Head Approval
Head Operation approval
Purchase Order
Calling quotation thru system
Quotation comparison to be made in system. Quotations shall be uploaded as attachment
scanned, word, PDF, xls, email etc
Quotation Approval work flow. Quotation comparison shall be available at the time of approval of
PO and on the same screen.
Release of PO. At the time of PO approval, available YTD budget shall appear on the same screen
but not to be printed. At the time of PO approval, name and department of the indenter shall
appear
Performance of vendor to be evaluated based on different criteria. Quality, Timely delivery, FTIF,
Cost etc.
All housekeeping, engineering, general items shall have item code. On receipt inspection lot for QC
will not be generated. Indenter / Indenter HOD will approve the GRN. Item will remain in stock with
stores and will be issued against requisition. Inventory to be maintained.
CAPEX approval process. Budget approval thru work flow, CAPEX number to be generated by
system, all the Indents and Pos shall have CAPEX number, All Pos related to the particular CAPEX
shall be booked in that CAPEX only, PO cannot be made more than 10% of total value of CAPEX,
Additional budget approval process (work flow). For capital item purchase CAPEX number is must.
Every Product / Tech Transfer project shall have a number. All expences related to that will directly
go in to that.
PO print, change with authorization, PO print only after all authorizations. Before approval if print is
taken then "DRAFT" shall be appear as watermark
Item code to be blocked for procurement that means during MRP run should not be considered.
Date to be given for complete block of item code or and item code can be blocked completely after
assigned batch.
MRP is based on Sales Order & Market Forecast and Demand
Min / Max Re-Order Level of Item to be maintained
Request for quotation
quotation Comparison
PO to be generated based on approved quotation
E-mail is mandatory for vendor code opening
PO can be generated based on Rate Contract if applicable
PO will be printed as PDF at the same time current approved specifications of the same item /
items shall also be printed automatically with PO print in one file.
Vendor management (API, Excipient, Primary packing, secondary, tertiary packing, engineering,
general etc.)
Current approved, blocked, under approval list by selection. Check list, Audit report, documents
upload against each point of check list, Scheduled Audit, Re approval after defined period.
Notification and escalation required.
All the required field of database shall be filled (mandatory) before opening item code
There is a provision to create PO directly from PR and skip RFQ process wherever required, eg.
Rate contract.
Tolerance limit during GRN
cancellation and amendment of purchase order after release to be incorporated
along with authorization(by purchase manager). only purchase manager should
be authorized to cancel and amend any purchase order and po should follow
same approval work flow again
Indent approval system for other items which are not under MRP
Warehouse
Processes for material receipt, sampling, storage, pick list, dispensing, return from dispensing,
production eccess return, dispatch, return from customer, recall, reject from customer etc.
Expiry date / Retest to be recorded at the time of GRN. Some time expiry date is not available on
retest is available from vendor. Scheduled retest and retest dates are different.
Physical Inventory adjustment. Certain adjustment by warehouse manager and certain by 2 or 3
level approval workflow.
First three consignments/ batches shall be identified and Layer study for the same and 100%
sampling of both api & excipient for 3 consignment for vendor qualification

Material receipt check list in SAP. If issue then workflow to QA for remarks and approval / reject.
After that only GRN can be made (system check).
Check list will have several criteria likes completeness of documents, Truck condition, material
condition, Treated wood / plastic pallet
If part quantity is rejected at the time of GRN then approved label shall be generated only for
approved quantity / numbers of containers only and rejected label shall be generated rejected
numbers of containers with REJECTED written in big letters.
Auto AR No. to be generated during GRN
Process to be designed for "At the time of dispensing if material is found short or damaged".
Physical inventory adjustment. Only up to certain % warehouse manager is allowed to adjust,
beyond that approval work flow / investigation will start. On closing of approval / investigation only
inventory adjustment can be done. If closing pending for more than certain period notification and
escalation required. Additional material can be taken to complete the requirement of batch.

Warehouse / location to be restricted by system based on storage condition. Material can be stored
only as per recommended / defined storage conditions. At the time of master data creation type of
warehouse shall be defined. One material can be stored in more than one warehouse
Type of warehouses: Ambient, NMT 25*C, NMT 25*C & Rh controlled, 2*C to 8*C, NMT 25*C
flammable material, w/o temp controlled flammable, Primary Printed packing material, Controlled
material, FG, returned FG, Expired, Rejected
Receipt of returned and recall FG. Process to receive and approve / reject. Destruction
Process (workflow) for Destruction of all rejected, expired materials (RM, PM, FG etc)
Label at the core of aluminium and PVC roll. Two label for each pack. Second label to be placed
under RLF.

WM module to be evaluated before implementation whether to go for handling unit or not.

Weigh scales integration for capturing gross, tare and net weights. At Receipt, sampling,
dispensing, manufacturing etc. Fetch wt shall be available to avoid manual mistake. Provision for
manual entry shall also be given.
RF enabled hand heald devices and scanner for inventory verification, Pick list etc. Integration
required
PRE-GRN (Gate Entry) to be prepared at security
Discrepancies to be brought to notice by security while preparing Gate Entry in comparison with
Delivery Order / Invoice
Approved Label should not exceeds more than No. of approved container and same for rejected.
GRN to be approved by QC / Indenting department. All quality check items by QC. General /
engineering items by indenting department
Provision for Goods Return from production to warehouse inventory. Barcode label to be generated
and fixed. Only issued material in the particular process order, can be returned to warehouse
inventory. Consumption in the process order will reduce.
Provision for Credit Note / Debit Note
Provision for Item inter Location transfer
Provision for Item intercompany transfer
Code to Code transfer for only full quantity of any item. PPC will raise request for code to code
transfer, system will verify then request will go to Manager / Head QA for approval. On approval
new AR no will be generated and full quantity will come under test. New AR will trigger QC testing.
During Item Code to code transfer item specifications to be checked and compared by the system.
In-case specification is out of limit system shall give alarm message and should not proceed.
Any loss of material while sampling to be intimated to QA for approval. Workflow in the system.
Reject label to be generated when material is rejected during GRN
AR wise pick up list with allocated qty. to particular batch
Dispensing activity (Line clearance through system). Additional line clearance sheet in case
dispensing stopped in between.
All Weighing scales to be integrated to system
Dispensing label to be generated with BAR CODE and description
Location storage condition to be recorded for each item
FG Inventory transfer to warehouse
FG Inventory to be verified by warehouse
Alternate item code in one BOM / batch. Only one item shall be picked for dispensing of one batch.
Store in QC for QC chemicals. Receipt in warehouse and shift to QC store as stock / inventory.
Issuance for daily / weekly consumption.
Dispensing process. Lot wise material dispensing.
System should allow only calibrated balances for use. Calibration process / check list required for
all the balances, equipment etc.
Quality ID (gate entry) at the time of MRN preparation.
Weigh scales integration for capturing gross, tare and net weights of production materials.
Validation for calibration before use.
RF enablement guns for the Warehouse Management users
Monthly list of near expiry, retest, scheduled retest material for planning QC activity
RM / PM return from production. System shall allow only same material from same batch to return
BOM uploading. Verification and two stage approval work flow. Attach original documents scan,
word, PDF or other.
GRN can be made maximum up to +10% quantity from Purchase Order quantity
At the time of material receipt minimum 75% of shelf life to be available. Else Purchase manager
and plant Head to approve thru workflow then only GRN can be made / confirmed. Approval
number shall be mentioned in GRN.
Manufacturer code and supplier code. It may be different even if manufacturer and supplier is
same.
Label print should not exceeds more than No. of containers in GRN. Rejected container label shall
also print from system at the time of GRN
Incase of any discrepancy in weights at the time of checklist /before PGI then some label to
generated "Quarantined-Awaiting GRN"
Incase of rejection/expiry, intimation should go to QA, purchase, planning, plant head & store for its
disposal/return
Cash purchase GRN process
Dipense material trolley label after completion of dispensing
QA approval for excess return from production to warehouse
Customer Return process & return check list
Scrap/Destroy process with work flow
System should propose the empty bins available for storing specific material e.g. materials with
different storage conditions at the time of GR or during location transfer.
Confirmation of location by scanning the barcode of BIN
System should display the pick list-materials to be dispensed- on the scanner.
When the material is moved from the bin to pre-dispensing area, the bin status should show that
bin is empty (in case of full quantity removal). This transfer should be confirmed.
After dispensing the balance quantity can be transferred to the same bin or another bin within the
same storage type.
For dispensing to campaign order the material moved to pre-dispensing area will be used to
dispense for all process orders (FG Batches).
Individual container identification for each container should be printed on barcode label and pasted
on each container.
Weight of each container to be captured automatically.
Sampling from a specific container through barcode scanning and posting of the sample quantity
withdrawn.
Container wise status enquiry.
Bin to bin transfer of materials/containers.
External WH (storage area) will be used for all materials. System should propose this for all
materials.
It is necessary to identify the dented container in the system. Dented container is the one which
was accepted based on QA approval as the quality of the material inside is acceptable.
Packing of products (FG) in different levels of packing hierarchy. (eg. Boxes to shipper to pallet)
Palletizing of shippers from production
Loading of products for delivery and posting of goods issue.
Unpacking/Repacking of FG pallets/shippers for delivery.
Container/batch determination to happen based on the protocol (MRN,FEFO/FIFO,loose, etc) as
per pickup sequence
TO: sub-total at each container wise
during dispensing one container is splitted into multiple destination then same should reflect at the
time of TO confirmation
Provision of reservation dispensing process without pi sheet / EBR
Admin auth. For activating/de-activating weighing integration
Provision for dispening in campaign basis, system of multiple batches dispensing
Packing List through RF Gun ( Shipper to pallets, pallets to packing list)
Physical lnventory Report
Material Transfer through pick list and RF gun
Pallet Label after palletization
Scaning of pallets before loading into container
External WH - should be mapped