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Solution ID: 200782156 Date Last Revised: 12/27/2004

Title: Non-Stock Purchase Order


(Inbound 861)
Abstract: Documenting the process for the EDI Receiving Advice Edit/Create -
Purchasing (R47071) - Inbound 861 - for a non-stock purchase orders.

Table of Contents

Overview
Minimum Required EDI Files/Fields - F47071 & F47072
EnterpriseOne Application Files Updated
Report Results

Overview - Inbound 861 - Non-Stock


The EDI Receiving Advice Edit/Create - Purchasing (R47071) - Inbound 861 - for a non-
stock purchase order, confirms the receipt of services against an outstanding purchase
order.

Company A enters a non-stock purchase order. The Vendor on the order fills the services
for Company B. Company B is the recipient of the services and is invoiced, they send the
advice to Company A that the services are complete. Company A will run the EDI
Receiving Advice Edit/Create - Purchasing (R47071) program to record the receipt of
those services in their system.

The system verifies the inbound receiving advice against an open non-stock purchase
order. The EDI Receiving Advice Edit/Create - Purchasing (R47071) is looking for data
in the Purchase Order Header (F4301) file and the Purchase Order Detail (F4311) file.

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The Minimum Required EDI Files/Fields


The transmitter will need to map data to the EDI Invoice Header - Inbound (F47071) and
EDI Invoice Detail - Inbound (F47072). These files will be used by the EDI Receiving
Advice Edit/Create - Purchasing (R47071) to update the EnterpriseOne purchasing files
(noted later).

EDI Invoice Header - Inbound (F47071):

 SYEKCO - EDI Document Key Company


 SYEDOC - EDI Document Number
 SYEDCT - EDI Document Type
 SYEDST - EDI Transaction Set
 SYEDER - Send/Receive Flag = R
 SYEDDL - Number of Detail Lines
 SYTPUR - Transaction Set Purpose
 SYRATY - Receiving Advice Type
 SYKCOO - J.D. Edwards Purchase Order Key Company
 SYDOCO - J.D. Edwards Purchase Order Number
 SYDCTO - J.D. Edwards Purchase Order Document Type
 SYSFXO - J.D. Edwards Purchase Order Suffix

EDI Invoice Detail - Inbound (F47072):

 SZEKCO - EDI Document Key Company


 SZEDOC - EDI Document Number
 SZEDCT - EDI Document Type
 SZEDLN - EDI Line Number
 SZEDST - EDI Transaction Set
 SZEDER - Send/Receive Flag = R
 SZKCOO - J.D. Edwards Purchase Order Key Company
 SZDOCO - J.D. Edwards Purchase Order Number
 SZDCTO - J.D. Edwards Purchase Order Document Type
 SZSFXO - J.D. Edwards Purchase Order Suffix
 SZLNID - J.D. Edwards Purchase Order Line Number
 SZLSTS - Line Item Status Code
 SZUOM - Unit of Measure as Input
 SZUOM3 - Unit of Measure - Purchasing

Note: Receiving an advice for a non-stock line or purchase order map a dollar
amount to the Amount Received Field SZAREC.

Additional Fields to Consider in the EDI Invoice Detail - Inbound (F47072): Quantity,
Item Number, and Account Number

The Inventory Interface of the Order Line Types will determine what is required to be
mapped in the quantity, item number and account number fields of the EDI Invoice Detail
- Inbound (F47072) file.
The information below will take into account the "N" and the "A" inventory interface
value of a line type:

Quantity - SZUREC Field:

 "A" inventory interface - quantity is optional


 "N" inventory interface - mandatory to map the quantity or an error "blanks
invalid" (0003) will occur on the UREC field

Item Number - SZLITM Field:

 "A" inventory interface - item number is optional, and is not validated against
Item Master (F4101).
 "N" inventory interface - if not mapped, then non-stock item will be taken from
the purchase order to create the Purchase Order Receiver (F43121) record. The
non stock item is required to have an Item Master (F4101) record.

Account Number - SZANI Field:

 "A" inventory interface - account number is optional. However, if an account


number for the expense is mapped, it will be recorded in the Purchase Order
Receiver (F43121) file, and the Accounts Payable Ledger (F0411) file. If no
account number is mapped, then the account number will be taken from the
account number on the purchase order.
 "N" inventory interface - not required in that the account numbers will be taken
from the appropriate J.D. Edwards purchasing AAI Tables.

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J.D. Edwards Application Files Updated


The data from the non-stock purchase order in the EDI Invoice Header - Inbound
(F47071) and EDI Invoice Detail - Inbound (F47072) files are updated to the following
J.D. Edwards files:

 Purchase Order Header (F4301)


 Purchase Order Detail (F4311)
 Purchase Order Receiver (F43121)
 Account Ledger (F0911)
 PO Detail Ledger (F43199)
 Item Branch (F41021)
 Supplier/Item Relationships (F43090

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Resulting Report from EDI Receiving Advice Edit/Create - Purchasing
(R47071)

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