DRIVING SCHOOL STUDENT MANAGEMENT SYSTEM

TENGKU DIYANA BINTI TENGKU IBRAHIM

A thesis submitted in fulfillment of the

requirement for the award of the degree of
Bachelor of Computer Technology (Software Engineering)

Faculty of Computer system & Software Engineering

University College of Engineering & Technology Malaysia

MARCH, 2005
 V

ABSTRACT

There are only a few driving schools are operating around Pahang, but the
total of the driving school cannot manage the number of customers who want to learn
driving that are increasing each year. Most of the school company does not apply any
computerized system to manage their business properly. All of the process of
registering new student is done in traditional way which is using paper forms. The
management of student progress is also written in log book. The ways the company
manage their business are too complicated. Worst case comes when there are like a
hundred of student to be managed in an hour, while the company Is currently short of
-workers to find each customer document to be updated. As a result, a system needs to
be developed to replace the current system and enhance the company's performance
of management. Driving School Student Management System is proposed to handle
this job. The system is developed to handle the process of secured login using
Rijndael symmetric encryption algorithm, registering new student, searching a
student profile and also searching for student progress to be updated using simple
linear sequential search algorithm. The expected result from this system is to get the
correct output for each function and system is robust and free of error.
 \11

ABSTRAK

Di Pahang terdapat hanya beberapa syarikat sekolah memandu yang sedang

beroperasi, tetapijumlah mi tidak mencukupi untuk menampung dan mengurus
jumlah para pelajar yang semakin menmgkat setiap tahun. Selam itu, hampir
keseluruhan syarikat sekolah memandu tidak mengaplikasikan sistem berkomputer
untuk menguruskan peril agaan mereka dengan teratur. Kesemua proses pendaftaran
pelajar barn diurus dengan menulis di atas borang kertas. Pengurusan kemajuan
pelajarjuga hanya ditulis di dalam buku log. Cara syarikat mi menguruskan
pemiagaan mereka adalah terlalu rumit. Keadaan akan menjadi Iebih buruk apabila
terdapat beratus-ratus pelajarharus diuruskan dalam masa satu jam, manakala
syarikat pula sedang kekurangan tenaga pekerja untuk mencari dokumen bagi setiap
pelajar untuk diuruskan. Akhirnya keputusan telah dibuat untuk membina sebuah
sistem untuk menggantikan cara lama yang digunakan oleh pihak syarikat dan
meningkatkan kualiti perlaksanaan keija. DSSMS disyorkan untuk meilgatasi
masalah nil. Sistem mi dibina inenggunakan algoritma pengkriptografian bersimetri
Rijndael untuk memastikan keselamatan sistem, rnenguruskan pendaftaran pelajar
barn, mencari butir-butirdiri pelajar, dan mencari data terbaru kemajuan pelajar
untuk diperbaharui menggunakan algoritma pencarian berurutan secara lurus yang
mudah. Sistem mi diharap dapat berfungsi dengan balk dan mengeluarkan output
yang betul.
 VI'

TABLE OF CONTENTS

CHAPTER TITLE PAGE

TITLE PAGE 1
DECLARATION OF ORIGINALITY AND ii
EXCLUSIVENESS
DEDICATION
ACKNOWLEDGEMENT iv
ABSTRACT v
ABSTRAK vi
TABLE OF CONTENTS vii
LIST OF TABLES ix
LIST OF FIGURES x
LIST OF ABBREVIATIONS xiii
LIST OF APPENDICES xiv
1 INTRODUCTION 1
1.1 Introduction 1
1.2 Problem Statement 2
1.2.1 Current System 2
1.2.2 Solutions for Current System 3
1.3 Objectives 3
1.4 Scopes 4
2 LITERATURE REVIEW 5
2.1 Driving School Management System 5
2.2 Hardware and Software Requirements 6
2.2.1 Hardware 7
2.2.2 Software 7
2.3 The Process Flow of the Current System 8
2.4 The Process Flow of DSSMS 17
 vii'

2.5 Method Applied 22

2.5.1 Linear Sequential Search 22
2.5.2 Symmetric Encryption 23
3 METHODOLOGY 28
3.1 Software Process 28
3.2 Software Development Process Model 29
3.2.1 Analysis phase 30
3.2.2 Design Phase 32
3.2.3 Development Phase 47
3.2.4 Testing Phase 52
3.3 Hardware Specification 58
3.4 Software Specification 58
4 RESULT AND DISCUSSION 59
4.1 Result and Discussion 59
4.2 Assumption 60
4.3 Constraints 61
4.4 Further Research 61
5 CONCLUSION 63

REFERENCES 65
Appendices A-C 66-78
 Ix

LIST OF TABLES

TABLE NO. TITLE PAGE

2.1 Hardware Type 7

2.2 Software Type 7
3.1 Hardware Specification 58

3.2 Software Specification 58

 x

LIST OF FIGURES

FIGURE NO. TITLE PAGE

2.1 Flow of the Current System 9
2.2 Continue of the Flow of the Current System 10
2.3 Continue of the Flow of the Current System 11
2.4 Continue of the Flow of the Current System 12
2.5 Continue of the Flow of the Current System 13
2.6 Continue of the Flow of the Current System 14
2.7 Continue of the Flow of the Current System 15
2.8 Continue of the Flow of the Current System 16
2.9 Flow of DSSMS 18
2.10 Continue of the Flow of DSSMS 19
2.11 Continue of the Flow ofDSSM5 20
2.12 Continue of the Flow of DSSMS 21
2.13 VB. NET code to search the Student Profile by I/C 23
number
2.14 Symmetric encryption / decryption process 23
2.15 The data in the Users.xml file 24
2.16 Users.xm! file after being encrypted 24
2.17 VB.NET code to encrypt the Users.xml file using the 25
Rijndael symmetric encryption algorithm
2.18 VB.NET code to encrypt the Users.xml file 26
2.19 VB.NET code to decrypt the Users.xml file 27
3.1 The phases of a problem solving loop 29
3.2 The Incremental Model 30
3.3 D5SM5 Use cases 31
3.4 The Design Model 32
3 •5 Login Form 33
3.6 Register Student interface 34
3.7 Search Profile Interface 35

3.8 Edit Student Profile Interface 36

3.9 Search Progress Interface 37
3.10 Search Result of Student Progress Interface 38
3.11 Simplicity of the Search Profile interface 39
3.12 The Search Profile interface after the correct I/C number 40
is entered
3.13 The supports provided by the system 41
3.14 The obviousness of the purpose of the 'Delete' button 41
3.15 The Search Progress interface 42
3.16 The beginning state of the Search Progress interface 43
3.17 Registering data in Register Student 44
3.18 Search Profile shows the updated data in the database 45
3.19 Choose a date in the calendar in Edit Student Profile 46
interface
3.20 DSSMS Database Design 47
3.21 Login DSSMS code 48
3.22 Register Student code 48
3.23 Search Profile code 49
3.24 View searched student profile code 49
3.25 Edit student profile code 50
3.26 Update the student profile code 51
3.27 Delete the student profile code 51
3.28 Search the existing license class in the LicenseDetails 51
table code
3.29 Update code 52
3.30 Failed login 53
3.31 Third failed login 54
3.32 Wrong phone number entered 55
3.33 Correct data entered 56
3.34 Inputs are properly accepted and output is correctly 57
 produced
3•35 Database is properly maintained 57

Cl Login form 68
C2 Register Student form 69
C3 Filled form 70
C4 Search Profile form 71
C5 Search Profile result 72
C6 Delete Student Profile result 73
C7 Edit Student Profile result 74
C8 Search Progress form 75
C9 Search Progress found 76
CIO Search Progress data is saved 77
Cli Search Progress checkbox is all filled 78
 LIST OF ABBREVIATIONS

Bhd. - Berhad
DSSMS - Driving School Student Management System
IBM - International Business Machines
ID - Identity
I/C - Identity card
JPJ - Jabatan Pengangkutan Jalan / Road Transport Department
KM - Kilometre
KPP - Kursus Péngajaran Dalam Bilik Darjah/Indoor Teaching Course
Ms - Microsoft
NO - Number
OOA - Object-oriented analysis
PMC - Pusat Latihan Memandu Cermat Pahang Timur Sdn. Bhd.
Sdn. - Sendirian
SQL - Structured Query Language
VB - Visual Basic
 LIST OF APPENDICES

APPENDIX TITLE PAGE

A Gantt Chart We

B Questions and Answers 67
C User Manual 68
 CHAPTER 1

INTRODUCTION

1.1 Introduction

Nowadays, the process of manual laboring of documentation writing is

considered outdated. Furthermore, this process can cause a lot of trouble especially
for a big company that is miming a business and keeping a lot of critical data
involving their business safe is crucial. In this case, Pusat Latihan Memandu Cermat
Pahang Timur Sdn. Bhd. (PMC) is facing the same problem because all kind of
documentations are done in human handwriting. To make matters worst, the
company has to manage hundreds of customers' data daily. This company needs to
transform the traditional process of written documentation into computer digitalized
documentation. This company needs a system that can manage the students' data
properly.

As a result, a project of developing a computer application system called

Driving School Student Management System (DSSMS) will be built to solve this
problem. The request for this system to be developed is made from the client which
is Pusat Latihan Memandu Cermat Pahang Timur Sdn. Bhd., a driving school
h eadquarters situated at KM 8 Beserah, Kuantan Pahang. PMC is the main office of
all driving
schools in Kuantan, The company teach the students from all around east
Of Pahang of how to learn to drive and the process steps for a student to go through
to get a driving license. This company runs the business of managing students' data
in volving their driving lesson to get a driving license. Some of the data also has a
Connection with the Road and Transport Department (JPJ). The PMC customers will
be known in this document as students. The users for the system will be the staffs' of
PMC. The student will go through the process of getting a license including
registering for courses and test.

DSSMS will replace the traditional system used by PMC which is all hand
written documents. All data will only be keyed in by the office staff ofPMC.
DSSMS will keep all records of data of the student registration and progress
digitally. It will also remind any failed test by student to be repeated. As a summary,
this system let the company to keep their data safely in a digital type of memory
copy plus, the management of data is more systematic than the traditional process.

1.2 Problem Statement

1.2.1 Current System

At this time, the process of the current system is all done in documentation of
papers and log book. Then this document will be kept in a folder. Next, the folder is
saved in a rack room. This cost the client to provide a lot space to save thousands of
documents and folders. Besides costing space, the process also wastes a lot papers.
Every process of students' learning progress and students profile details are all
handwritten down by the office clerks making the process slow and the data security
is not reliable because the paper document can easily get lost This process will waste
lots of energy and human workforces to write down everything.

Furthermore, the management of data in this current system is too

complicated, and poorly done. For example, if a student has a change of their home
address, the PMC staff is incapable of updating the document of a student profile.
Keeping the data in an unsecured room can let any unauthorized person to access it.
Critical data might be changed or worse deleted by an irresponsible individual. In
this case, that individual may want to take advantage of making illegal license that
can relate with the company integrity. Improperly managed files will make the
 J

matters worse for the staffs to search for a certain students profile and keeping track
of their learning progress.

1.2.2 Solutions for Current System

(i) The Driving School Student Management System is more secured because
there will only be one user, which is the PMC staff who can use this system
to key in any data. This method can help to reduce a lot of energy and
workforce.
(ii) The system is also protected by user login ID and password to restrict
unauthorized access.
(iii) All data is keyed in the system and save in the database for later use rather
than writing and keeping the document in a rack to make sure that the data is
more safely secured.
(iv) Data is safely kept -ina softcopyand backup copies rather than hardcopies to
safe a lot of documents and folders room space and also to reduce papers
usage.
(v) Management, updates and keeping track of data is easily done in just clicking
some buttons to get the specific data, for example to search for student
progress will only need the staff to type the student I/C number and click
search.

1.3 Objectives

(i) To create a standalone system that let the user to manage and manipulate data
through adding, updating and deleting data of student profile.
(ii) To create a relieving way for the staff to do searching using simple linear
sequential search algorithm.
 4

1.4 Scopes

(i) DSSMS is only for PMC staff as the administrator used only.
(ii) Student Registration will include the process of registering the students with
the driving school and also manipulating the student profile data through edit,
update and delete.
(iii) Search for a specific student profile and student progress based on the
student's I/C number.
(iv) The system only manages the students that apply for motorcar or motorcycle
licenses.
(v) Student progress can accept payment by task only.
(vi) The system will manipulate data that is from PMC only.
 CHAPTER 2

LITERATURE REVIEW

2.1 Driving School Management System

The system is called Driving School Student Management System because the
system will be used by a driving school staff which is Pusat Memandu Cermat staff to
manage the data about the students whom register with the driving school to get a
driving license. The system will be used based on the management of students' data
during the application of driving license in the driving school. The system will be a
standalone system because it can only be used by the PMC staff to manage data, it
resides on its local disk and it can be managed through back end only. The system does
not connect to the internet and or any other organization.

Driving School Student Management System provide services for Pusat

Memandu Cermat staff such as registering new students who want to learn to drive and
apply for driving license with the driving school. The system can process a total of
maximum 300 students per week. DSSMS is the first and only student management
system that is available in Pahang area because others company are still doing the
traditional method.

The staff can enter the data of students' background details in the Student
Profile. The system can also search for a ecP2m Student Profile for any updates or delete
p rocess. The search method used for this function is the simple linear sequential search
algorithm. "This search method proceeds from the first element, to the second, and so
on, visiting each element in turn until the desired element is found or all elements have
been checked [1]." The keyword for the staff to enter is the students' JJC number and
then click search button to find the data. Besides that, it can search for a certain Student
Progress to be updated according to the flow level of the students' driving performance.
For example, a student has to pass their computer static test before they proceed to
hands-on practice which is the driving lesson. The system will show the status of the
past performance of the student. If the student has passed the test, then the staff will
update the new status of student performance in the Student Progress. Furthermore, the
system will not let the staff to exceed to the next level until the past level is completed.

The system is built to reduce the weakness of the current system used by the
PMC Company. The benefits it offers to the company are cutting the cost of human
workforce, papers and room space. Besides, it also saves a lot of energy for the staff to
find a student profile or a student progress just by entering the students' PC Number and
click search button. The process of updating data is also available compare to the
traditional current system. The data that is kept in this system is more secured because
the system is restricted to only one staff to use at a time. Moreover, the access to the data
is restricted by an authentic user ID and password to login to avoid trespassers.

2.2 Hardware and Software Requirements

The client has agreed that the system will be built using Microsoft Visual Studio
.NET 2003 software and the programming code is in Visual Basic .NET. Visual Basic
NET is a major component of Microsoft Visual Studio .NET. The database for DSSMS
will be Microsoft SQL Server that comes along with the software package. DSSMS will
be on Windows XP Professional 2003 platform. The software is chosen because DSSMS
is a standalone system that suits best with this software. The software also provides
Microsoft standard interface that interest the client and it is user friendly. Moreover, the
system can be implemented in object-oriented concept that can assure a lot of benefits at
the management and technical level such as faster software development and higher
quality program. The data management system will include driving courses, student
registration, student progress, test status and etc. The system will only need a computer
cpu, monitor, keyboard and printer. The hardware is used for monitoring data, key in
data, and printing.

2.2.1 Hardware

Table 2.1 : Hardware Type

Item Description Number of Item

Desktop Acer Aspire G600P 1
Epson Stylus C41IJX
Printer
Color Printer

2.2.2 Software

Table 2.2: Software Type

Tools Description
Operating System Microsoft Windows XP Professional Edition
Development Microsoft Visual Studio .NET 2003
Database Management Microsoft SQL Server 2000
Documentation Microsoft Office XP Professional Edition
Analysis and Design Rational Rose Enterprise Edition

The cost for the client to prepare the hardware and its operating system is around
RM3 188.00. The development of DSSMS will takes 30 days starts from 27 December
2004 and finish until 4 February 2005. The estimation for the full system plus the
documentatio n of this thesis and user manual to be completed and delivered is within 80
days. The final product will be delivered on 28 March 2005. Please refer to Gantt chart
in Appendix A to view the full plan of DSSMS project.

2.3 The Process Flow of the Current System

As mentioned before, the management of all students' data at PMC is done in

handwriting. This process will waste a lot of the clients' time to manage each of the
students. The followings are the process flow of the current system done in PMC that
will explain each step the student has to go through to get a driving license:
 Begin
J

[Register with PMC

e PMC's student
ICNumber,
e, Address,
eofBirth,
_Numberand
rPhon ense_Type

AgeCurrent—Year-DOB—Year
=
I

IF License
_Type = B Yes A
and Age <17

No

ELSE IF License Type Yes A

=B1 and Age < 17

No

Figure 2.1 Flow of the Current System

 LIM

No

ELSE IF License _Type Yes A

=B2 and Age <17

No

ELSE IF License_Type Yes A

=D and Age < 19

No

Register for Blind Color Test (BCT)

Pay for Blind Color Test registration

Take the Blind Color Test

Figure 2.2 Continue of the Flow of the Current System

-

No

IF BCT result = 'Fail' Yes A

No

Register for Indoor Teaching Course (KPP)

Pay for Indoor Teaching Course

T

Attend the Indoor Teaching Course

IF

Register for Computer

Static Exei'cise (CSE)

Pay for Computer Static Exercise

Figure 2.3 Continue of the Flow of the Current System

=Attend the Computer Static Exercise

Register for Computer

Static Test (CST)

Pay for Computer Static Test

CST—Attend 0

Take the for Computer

Static Test

IF CST Result Yes

= 'Fail' E

No

Figure 2.4 Continue of the Flow of the Current System

 B

No

Yes
IF CST_Attend
G
<4

I
No
IF

Register for Oral Test (OT)

Make payment for Oral Test

T^-- - --
Take the Oral Test

IFOT Result = Yes

'Fail'

No

Figure 2.5 Continue of the Flow of the Current System