DepED SBM WinS

Online Monitoring System

User Manual
 TABLE OF CONTENTS

1. ACCESSING THE WASH IN SCHOOLS ONLINE MONITORING SYSTEM..................................3

1.1. WEBSITE................................................................................................................................................3
1.2. LOGIN PAGE..........................................................................................................................................3
1.3. MAIN PAGE...........................................................................................................................................3
2. MANAGING THE USER ACCOUNT.................................................................................................3
2.1. EDIT PASSWORD....................................................................................................................................3
2.2. EDIT CONTACT INFORMATION...............................................................................................................4
4. ENTERING DATA IN THE SBM WINS SYSTEM............................................................................4
4.1. ENTERING DATA FOR THE WASH SURVEY.............................................................................................4
5. GENERATING REPORTS.....................................................................................................................5
5.1. ACCESSING THE STATISTICAL REPORT SCREEN.....................................................................................5
5.2. GENERATING REGION, DIVISION AND SCHOOL DISTRICT REPORTS REPORTS......................................5
5.3. GENERATING SCHOOL REPORTS............................................................................................................6
6. TYPES OF REPORTS..............................................................................................................................6
6.1. Three Star Reports..............................................................................................................................6

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1. ACCESSING THE WASH IN SCHOOLS ONLINE MONITORING SYSTEM

1.1. Website
1.1.1. The DepED SBM WinS Online Monitoring System can be accessed at
http://sbm-wins.itecinc.org.
1.1.2. The system is optimized for the Firefox browser. Firefox can be downloaded at
http://www.firefox.com.

1.2. Login Page

1.2.1. The login page appears when the user accesses the SBM WinS website. Enter
your username and password to access the system.

1.3. Main Page

1.3.1. Entering the correct username and password will bring the user to the Main Page
of the SBM WinS. The Main Menu found on the left side allows you to access the
different functionalities of the system.

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2. MANAGING THE ACCOUNT PROFILE

1.4. Edit Password

1.4.1. The <Edit Password> command will bring
you to the Edit Password Screen where the
password can be changed. Simply enter your
original password in the <Enter Password>
box, then enter your new password in the
<New Password> and <Retype Password> box,
then click the <Edit> button to save the
changes. It is important to change your password from the default password given
by the administrator to ensure that unauthorized users will not be able to modify the
data in your respective jurisdiction.

1.5. Edit Contact Information

1.5.1. The <Edit Contact Info> command will
bring you to the Edit Contact Information Screen
where you can enter your contact information.
Simply enter your contact details then click the
<Edit> button to save the data.

3. MANAGING THE USER ACCOUNTS

1.6. Creating New Users

1.6.1. The <User> command in the Main Menu allows you to manage the User
Accounts that have access to the system. Clicking on the command will bring you to
the Search User Screen. To create a new user, simply click on the <Click to Add New
User> command. This will bring you to the Add User Screen. Enter the necessary
data and click on <Add> to create a new user account. There system can create a user
account that can access a whole division, school district or only a specific school
depending on the Access Level that was selected. In the example below, the user
account can only access one elementary school.

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1.7. Editing Existing Users
1.7.1. In the Search User Screen, enter
the user name of the account that
you want to edit and click on
search. This will list all the accounts
matching the search criteria. Click
on the letter <E> beside the
Username to access the Edit User
Screen. Simply revise the
information in the Edit User Screen
and click on the <Edit> button to save the data.

1.8. Deleting Existing Users

1.8.1. In the Search User Screen, enter the user name of the account that you want to
edit and click on search. This will list all the accounts matching the search criteria.
Click on the letter <D> beside the Username to access the Delete User Screen. Simply
click on the <Delete> button to delete the user account.

4. MANAGING SCHOOL DISTRICTS

1.9. Creating New School Districts

1.9.1. Moving your mouse on <School District> command in the Main Menu allows
access the submenus for adding and editing a school district. Click on the <Add Sch.
District> command to access the Add School District Screen. Simply enter the name
of the new School District and click on the <Add> button.

1.10. Editing Existing School Districts

1.10.1. Click on the <Edit Sch. District> command to access the Select School District
Screen. Select a particular school district and click on <Next> to access the Edit
School District Screen. Make the necessary revisions in the District Name and click
on <Edit> to save the changes in the database.

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5. MANAGING SCHOOLS

1.11. Creating New Schools

1.11.1. Moving your mouse on <School > command in
the Main Menu allows access the submenus for
adding and editing a school. Click on the <Add
School> command to access the Add School Screen.
Simply enter the required information for the new
school and click on the <Add> button.

1.12. Editing Existing Schools

1.12.1. Click on the <Edit School> command to
access the Select School Screen. Select a
particular school and click on <Next> to access
the Edit School Screen. Make the necessary
revisions and click on <Edit> to save the
changes in the database.

1.13. Opening/Closing Schools

1.13.1. Click on the <Open/Close Schools>
command to access the Open/Close Existing
School Screen. Enter the appropriate School
Year and Level of Education to display the list
of schools for the division. Put a check mark
beside the name of all schools that are open
then click on the <Submit> button found at the
end of the page. Not putting a check would
signify that the said school is closed for the
school year specified.

6. ENTERING DATA IN THE SBM WINS SYSTEM

1.14. Entering Data for the Wash Survey

1.14.1. The <Wash Survey> command in the Main
Menu allows you to enter the accomplish survey
forms from the schools. Clicking on the command
will bring you to the Wash Survey Form – Select
School Screen. To enter data for a particular

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 school simply fill up the School District, School Name and Survey Type then click on
the <Next> button. The system can record data baseline and endline data as well as
data from validation activities.
1.14.2. Clicking on the <Next> button will bring you to the Wash Survey Form – Enter
School Survey Screen. The survey contains data on the School Profile, Water Access
for Handwashing and Cleaning, Water Access for Drinking, Sanitation, Cleanliness
of Surroundings, Hygiene, Menstrual Hygiene Management, Human Resource, IEC
Materials, Operation and Maintenance, and Surveyor Data. Simply enter data into
the appropriate fields then click on the <Submit> button to update the database. If
you want to make corrections, simply return to the survey and make the necessary
changes then click on the <Submit> button to save the revisions.

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7. GENERATING REPORTS

1.15. Accessing the Statistical Report Screen

1.15.1. The <Reports> link allows you to generate reports available in the SBM WinS
System. Clicking on the link will bring you to the Statistical Report Screen. The
dropdown buttons allow you to select which School Year, and Level will be
processed for the report. They also allow you summarize the data by Region,
Division, School District, Province, Municipality or School. The reports can be
generated by clicking on the links below the Select Report section.

1.16. Generating Region, Division and School District Reports

1.16.1. Reports which summarize the data by Region, Division, and School District can
be generated by setting the <Summarize by> dropdown to the appropriate option
and the <Show Schools> dropdown to “No”. The settings below, for example, will
generate a School District report for Balangiga-Lawaan in Eastern Samar. If the
<School District> dropdown is left blank, the report will generate all the school
districts for Eastern Samar.

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1.17. Generating School Reports
1.17.1. School Reports can be generated by setting the <Show Schools> dropdown to
“Yes”. The settings below will generate a School report for the district of Balangiga-
Lawaan.

8. TYPES OF REPORTS

1.18. Three Star Reports

1.18.1. Three Star Rating (Baseline/Endline). Generates a report that displays the Star
rating of the selected area/s in terms of the various WinS categories. The report can
be generated using baseline or endline data. The table above is an example of the
Three Star Rating.

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1.18.2. Three Star Profile (Baseline/Endline). Generates a report that displays the WinS
profile of the selected area in terms of the three stars. The Profile is broken down into
three sections. The first section shows the three star rating of the selected area broken
down into the different WinS categories with remarks on what needs to be done to
improve the rating. The second section uses a graph to show the three star rating
from the baseline to the endline. In the example below, Sanitation improved from 2-
stars in the baseline survey to 3-stars in the endline. The last section uses a graph that
shows the number of schools in the area in terms of star rating. In the example
below, there are 7 schools with 3-stars, 1 school with 2-stars, 1 school with 1-star, and
0 schools with 0-stars for column on Water for Handwashing.

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1.18.3. Reports by WinS Category (Baseline/Endline). Generates reports that display the
Percent of Schools by Star Rating depending on the type of WinS Category being
generated. Reports can be generated for Water Access for Handwashing, Water
Access for Drinking, Sanitation, Cleanliness of Surroundings, Hygiene Kits, IEC
Materials, as well as Operation and Maintenance. The example below shows the
baseline report for Water Access for Handwashing. In this example most of the
schools in Guiuan East and Salcedo II are still 0-star in terms of water access for
handwashing.

In order to download a chart to your computer, click on the three horizontal bars on the
upper right side of the chart then select the appropriate format of the downloaded file.

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