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Please find enclosed herewith the audit inspection report on the physical verification and
test check audit of accounts maintained at M&CW centre Hauz Quazi City Zone for the period
01.04.2014 to 14.09.2017 Para-wise replies/comments are sent to the office of the undersigned
within a period of four weeks.
M/O in charge
M&CW centre Hauz Quazi
City Zone
Through
Add.DHA (M&CW centre)
Copy to:
1. DCA (IAD) for information Pl.
2. Office Copy
Subject: Audit report of M&CW centre Hauz Quazi City Zone for the period 01.04.2014 to
14.9.2017
INTRODUCTION:
The Test check and physical verification of the accounts of M&CW centre Hauz Quazi
City Zone, was conducted by Zonal Audit Party (City Zone), comprising Smt. Swarn Kumari
I.A.O., Sh. K. K.J. R.K. Prasad, A.A.O, Smt. Kiran Negi ASO, Sh. Sandeep Kumar. The audit
was conducted on 14.09.2017 to 19.09.2017
Dr. Ankita Arora were holding the post of M/O in charge at M&CW centre Hauz Quazi
City Zone during the audit of said unit.
The primary aim of the department is to provide the Medical falsities to pregnant lady & new
born child. of the jurisdiction of Hauz Qazi area.
H.O.D./H.O.S./D.D.O’s/CASHIER
Statutory Audit :
Vacancy Statement:
Maintenance of Records:-
Since most of the chain of records were either not maintained or not produced to audit, by the
concerned department, so the maintenance of record by the department concerned cannot be
considered as satisfactory for the period covered by the audit.
Part- I
Para No.’s Total Recoveries (In Rs.) Amount Recovered Balance (In Rs.)
Nil nil Nil
The internal audit report has been prepared on the basis of information and records
furnished / made available by the M&CW centre Hauz Quazi City zone The Internal Audit
department disclaims any responsibility for any misinformation and/of non-information on the
part of auditee.
On the basic of record so produced the following discrepancies observation of audit are
as under.
PARA NO. 1: NON PRODUCTION OF RECORD.
Out of the above requisitioned record, items at S.No 6, 8, 10 ,14,15 & 16 were not
produced to audit. More over M&CW centre has given certificate regarding non maintenance
of record(S.N. 03,05,07,11) & certificate duly signed by M/O incharge.
Either the record was not maintained or the production of the same appears to have been
avoided, reasons to which may be explained to Audit. In case any record remained un-checked
other than produced, then it will be the sole responsibility of the concerned officer/official/in-
charge of the store.
As a result of Physical Verification of M&CW centre Hauz Quazi City Zone and test
check of accounts of whatever record was produced, the following
discrepancies/irregularities/omissions/errors etc. came to the notice of the Audit.
A statement showing the leave availed by the employees as per attendance register of
M&CW centre , during the audit period as under –
The title of leave, sanctioned there in and its subsequent entries in the Service Book could
not be verified by the audit in the absence of the Personal Files & Service Books. M/O in charge
may please ensure that the leave availed by the staff has been properly accounted for and furnish
a certificate for the same to Audit.
During the course of audit while checking the record it was found that there are so many
cutting and overwriting were made. the same should be got attested by senior officer/ M/O in
charge . The practice of cutting should be avoided in future and if at all it become necessary the
same should be got attested by senior officer / M/O in charge.
During the course of audit while checking the stock book it was found that there
periodically test checking had not been done y any officer/ M/O in charge . It future the
periodically test checking should be done by the officer/ M/O in charge and a certificate also
recorded in the stock book and same may be shown to audit at the time of next audit.
i. The record of marking attendance by the staff in the M&CW centre in the Biometric
attendance system, was not produced to the audit. The M/O in charge is advised to keep the
copy of record of Bio Metric attendance sheets of employees.