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252 Shortcuts for Microsoft Excel

2016 (Windows) [edit]

 Main Menu Platform: win [add]

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Versions: 2003, 2007, 2010, 2013, 2016 [add]
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Related: Excel Index, Microsoft Office Shortcuts,
Spreadsheet Software Shortcuts, Windows Shortcuts
 Platforms:
 Windows Shortcuts
Export as: PDF, Spreadsheet, Printer-friendly
 MacOS Shortcuts
 Linux Shortcuts Table of Contents:
 Web Application Shortcuts
1. Navigate Worksheets
 New Windows Shortcuts: 2. Select Cells
 Cubase 10 3. Juggle Rows, Columns, and Cells
 ShareX 12.2.0 4. Edit Cell Content
 MindManager (2019) v19 5. Duplicate Cells, Rows, and Columns
 Tinkercad 6. Undo, Redo, and Repeat Action
7. Cut, Copy, Paste, and Paste Special
 Site: 8. Format Cells
 About 9. Find and Replace
 Discuss 10. Formulas
 Add Page 11. Manage Workbooks
 Give Feedback 12. Manage Worksheet Tabs
 FAQ 13. Freeze, Split, and Hide
14. Auto Filter
15. Column Width and Row Height
16. Navigate Multi-Cell Selections
17. Comments and Hyperlinks
18. Pivot Tables
 19. Excel Auto Tables and Data Forms
20. Group Rows and Columns
21. The Rest
22. MS Excel MOS Certification

Hide all Show all

This is a major rework compared to previous versions.

This should be one of the most complete Shortcut
References for Excel updated to the latest versions. Most
all shortcuts are most likely to work exactly the same on
previous versions. Overall if you are a legacy Excel user,
try to get used to the Ribbon Shortcuts; they seem
cumbersome at first; but worth the effort learning.

1. Navigate Worksheets
Navigate by one cell at a
Arrow Keys
time in any direction
Page Down/Page
Move one screen down/ up
Up
Alt+Page
Move one screen right/ left
Down/Page Up
Move one cell to the right/
Tab/Shift+Tab
to the left in a worksheet
Move to the edge of next
Ctrl+Arrow Keys data region (cells that
contains data)
Move to the beginning of
Home
row
Move to the beginning of
Ctrl+Home
worksheet
Move to the last cell with
Ctrl+End
content of worksheet
Ctrl+G Display the GoTo dialog box
Ctrl+G then type
Go to line 50, Column A
e.g. A50
Ctrl+G then type
Go to column G, Line 1
e.g. G1

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2. Select Cells
 Basic Selects
Extend selection by one
Shift+Arrow Keys
cell
Shift+Page Extend selection one
Down/Page Up screen down/ up
Ctrl+Shift+Arrow Extend selection to next
Keys non-blank cell
Extend selection to
beginning of the row
Shift+Home
(unfortunately, there is no
Shift+End equivalent)
Ctrl+A with no data
Select all
nearby current cell
Select all cells in data-
Ctrl+A with data
containing area. Press
nearby current cell
twice to select everything
Extend selection to first
Ctrl+Shift+Home
cell of the worksheet
Extend selection to last
Ctrl+Shift+End used cell on the worksheet
(lower-right corner)
Lock Selection Extend
Mode - Select Cell Range,
Shift+F8 press Shift+F8, move
around, add to selection
with Shift+Arrow Keys, etc
Manual selection by row/
column via GoTo menu.
A:B selects column A thru
Ctrl+G C,
1:3 selects row 1 thru 3 ,
A1:B3 select cells A1 thru
B3, etc
Column and Row Selection
Shift+Space Select current row
Shift+Space, then Select current row, then
Shift+Arrow Down/ expand selection by one
Arrow Up row down/ up
Shift+Space, then Select current row, then
Shift+Page Down/ expand selection by one
Page Up page down/ up
Ctrl+Space Select current column
Shift+Space, then Select current column,
Shift+Arrow Right/ then expand selection by
Arrow Left one column right/ left
Shift+Space, then Select current column,
Shift+Alt+Page then expand selection by
Down/ Page Up one screen right/ left

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3. Juggle Rows, Columns, and Cells

Shift+Space, then Select single row; then
Ctrl+- delete
Shift+Space,
Shift+Arrow Select multiple rows; then
Up/Arrow Down, delete
then Ctrl+-
Shift+Space, Select single row; then
Ctrl+Shift++ insert one row above
Shift+Space,
Select multiple rows; then
Shift+Arrow
insert the same number
Up/Arrow Down,
rows below
then Ctrl+Shift++
Shift+Space, then Select single (or multiple)
Ctrl+- columns, then delete
Select single row, then
Shift+Space, then insert row below. Select
Ctrl+Shift++ multiple rows to insert
multiple rows
Paste Insert - paste row(s)
Ctrl+Shift++ with
from clipboard and shift
row(s) in clipboard
existing content
and a row selected
downward
Ctrl+Shift++ with Paste Insert - paste
column(s) in column(s) from clipboard
clipboard and and shift existing content
column selected to the right
With cells that are not
complete rows/columns -
Ctrl+Shift++
Open insert cell/ row/
column menu
With cells that are not
Ctrl+-
complete rows/columns -
 Open delete cell/ row/
column menu
Fill single cell content
Shift+Arrow Down,
down to all cells selected
F2, then Ctrl+Enter
with Shift+Arrow Down
Fill single cell content
Shift+Arrow Up, F2,
upto all cells selected
then Ctrl+Enter
with Shift+Arrow Down

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4. Edit Cell Content

These assume you are inside a cell.
Edit cell. Press Escape to
F2
cancel
Jump to beginning/ end
Home/End
of cell
Navigate by one
Arrow Keys character left/ right or
one line up/ down
Ctrl+Arrow Left/ Navigate by one word
Arrow Right left/ right
Select one character to
Shift+Arrow Keys the left/ right (or one
line up/down)
Select from the insertion
Shift+ Home/End point to beginning/ end
of cell
Ctrl+Shift+Arrow Select or unselect one
Left/Arrow Right word to the left/ right
Delete one character to
Delete/Backspace
the right/ left of cursor
Delete from cursor to
Ctrl+Delete
end of cell
Start a new line inside
Alt+Enter
cell
Complete cell entry and
Enter/Shift+Enter
move one cell down/ up
Complete cell entry and
Tab/Shift+Tab
move one cell right/ left
Complete cell entry and
Ctrl+Enter
don't move selection
 Duplicate value from
Ctrl+' Cell above into current
cell at cursor position
Insert current date at
Ctrl+;
cursor position
Insert current time at
Ctrl+Shift+;
cursor position

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5. Duplicate Cells, Rows, and Columns

Fill Down from cell(s) above
Ctrl+D
into current cell(s)
Duplicate row via fill down -
Ctrl+D with a
Fill current row with content
row selected
from row above.
Ctrl+D with Duplicate content of first
multiple empty cell(s) in first row to all cells in
cells selected selection downward.
Fill Rright from cell(s) on the
Ctrl+R
left into current cell(s)
Duplicate column via fill right
Ctrl+R with a - Fill current column with
column selected content from column on the
left.
Ctrl+D with Duplicate content first cell(s)
multiple empty in first column to all cells in
cells selected selection to the right.
Duplicate formula from cell
Ctrl+'
above

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6. Undo, Redo, and Repeat Action

With Excel 2016 'redo' (undo an undo) and
'repeat' (repeat last action) became a bit
confus. Ctrl+Y is a repeat if no undo is present.
Ctrl+Z Undo
Redo (after undo) or Repeat (e.g.
Ctrl+Y
when applying formats)
Undo list (via quick access). Use
Alt+2 Arrow Down to extend undo
range.
 Redo list (via quick access). Use
Alt+3 Arrow Down to extend redo
range.
Repeat last action. E.g. try to set
Alt+Enter a cell bold with Ctrl+B, then go
outside edit to a different cell and press
cell mode Alt+Enter; great to cascade
formatting across multiple cells

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7. Cut, Copy, Paste, and Paste Special

Ctrl+X Cut cell(s) to clipoard
Ctrl+C Copy cell(s) to clipboard
Ctrl+V Paste cell(s) from clipboard
Insert Paste - Paste cell and
push content downward or
Ctrl++
rightward. Works great for
entire rows and columns.
Open Paste Special Menu
Ctrl+Alt+V (requires a prior copy to
Clipboard)
Ctrl+Alt+V,
Paste Values
then V, Enter
Ctrl+Alt+V,
Paste Formats
then T, Enter
Ctrl+Alt+V,
Paste Transposed
then E, Enter
Ctrl+Alt+V,
Paste Column Width
then W, Enter
Ctrl+Alt+V, Paste Values and Number
then U, Enter Formats
Paste a defined name into a
F3
formula

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8. Format Cells
General Cell Format
Copy a cell via Ctrl+C, then
Ctrl+Alt+V, then via Paste Spacieal, paste
T and Enter format of that cell to current
cell
 Repeat a previous cell format
Alt+Enter
action on current cell
Open Format Cells dialog
Ctrl+1
with last selection active
Open Format Cells dialog
Ctrl+Shift+F
with Font Tab active
Font Face, Font Decoration, and Cell
Color
Ctrl+B Apply/ remove bold format
Ctrl+I Apply/ remove italic format
Ctrl+U Apply/ remove underline format
Apply/ remove strikethrough
Ctrl+5
formatting
Home select Font Face; type font
Alt+H, FF name supported by auto-complete,
or use Arrow Down to select.
Home select Font Size; use Arrow
Alt+H, FS
Key, then Enter to change size
Assign current font color to
selection via Home Font Color.
Alt+H, FC,
While escaping the font-color drop-
Escape,
down, the focus stays on the icon;
Enter
simply press Enter to assign the
current color.
Assign current fill color to selected
cell color via Home Higlight Cell.
Alt+HH,
While escaping the highlight drop-
Escape,
down, the focus stays on the icon;
Enter
simply press Enter to assign the
current color.
Alt+HH,
Set to No fill color
then N
Number Formats
Apply the general number format
Ctrl+Shift+~
(e.g. 1000)
Apply the number format with
Ctrl+Shift+1 two decimal places, thousands
separator (e.g. 1,000.00)
Apply the time format with the
Ctrl+Shift+2 hour and minute, and indicate
AM or PM
Apply the date format with the
Ctrl+Shift+3
day, month, and year
 Apply the currency format with
Ctrl+Shift+4 two decimal places (e.g.
$1,000.00)
Apply the percentage format with
Ctrl+Shift+5
no decimal places (e.g. 10%)
Apply the scientific number
Ctrl+Shift+6
format
Alignments
Alt+H, AL Align Left
Alt+H, AR Align Right
Alt+H, AC Align Center
Alt+H, AT Align Top
Alt+H, AM Align Middle
Alt+H, AB Align Bottom
Wrap and Merge
Alt+H, Wrap or unwrap text (Home - Wrap
W Text)
Alt+H,
Merge cells - Merge
MM
Alt+H,
Merge - Unmerge
MU
Alt+H,
Merge and Center
MC
Alt+H, Merge Across (merge all columns,
MA but not rows in selection)
Border Shortcuts
There are only two direct shortcuts which
apply or remove the complete outline. It seems
the the easiest to enter the border menu, and
then apply the shortcuts in the border menu.
Home - Border - Menu;
Alt+H, BM
technically it says 'more'.
Alt+T (in border
Toggle Top border
menu)
Alt+B Toggle Bottom border
Alt+R Toggle Right border
Alt+L Toggle Left border
Toggle Horizontal interior
Alt+H
border
Toggle Vertical interior
Alt+V
border
 Toggle Upwards diagonal
Alt+U
border
Toggle Downwards
Alt+D
diagonal border
Add outline borders from
Ctrl+Shift+&
cell or selection
Remove outline borders
Ctrl+Shift+-
from cell or selection

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9. Find and Replace

Display the Find and
Ctrl+F Replace dialog box (with
find selected)
Display the find and replace
Ctrl+H dialog box (with replace
selected)
Close the find and replace
Escape dialog Box (with focus on
dialog box)
Find next (with search box
Shift+F4
closed)
Find previous (with search
Ctrl+Shift+F4
box closed)
Alt+Tab, or Toggle focus between find/
Ctrl+F/H when replace dialog box and
losing focus worksheet
Find next with find dialog
Alt+F
box active
Find all with find dialog box
Alt+I
active
Use as asterix for searching
* in search option
multiple characters
Use as wildcard for
searching any single
character, Use '~' before '?'
? in search when searching special
options characters.
~* searches for *
~~ searches for ~
~? searches for ?
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10. Formulas
Basics
= Start a formula
Alt+= Insert the AutoSum formula
Ctrl+A with
Edit formula in formula Bar
formula present
Ctrl+Shift+U Expand/ collapse formula bar
After typing cell reference (eg
=E4) makes reference
absolute (=$E$4). Repeat if
F4 you want to toogle from
absolute reference to parcial
or complete removal ($E$4 ->
E$4 -> $E4 -> returning to E4.
Shift+F3 with Display the 'insert function;
empty cell dialog box
Shift+F3 with Edit arguments of formula at
formula present cursor position
Select all Formulas (Home -
Alt+H,FD, U
Find - Formulas
Enter a formula as an array
formula. Formula bar will
show this as e.g.
{=SUM(A1:A3*B1:B3)} whichis
the sum of
Ctrl+Shift+Enter A1*B2+A2*B2+A3+B3. This is
with array an easy and concise method.
formula Remember that each time
editing the formula will
require the Ctrl+Shift+Enter.
Some keyboards seem to
distinguish between left and
right Shift key
Show/ hide all formulas. This
will automatically extend all
Ctrl+~
column widths which reverses
when presed again
Duplicate formula from cell
Ctr+'
above
F3 Paste named range in formula
 When navigated away while
editing formula; jump back to
Ctrl+Backspace
active cell while keeping
formula intact.
Trace Dependents and Precedents
Ctrl+[ Select direct precedents
Ctrl+Shift+[ Select all precedents
Ctrl+] Select direct dependents
Ctrl+Shift+] Select all dependents
Manual Calculation
Calculate all worksheets in
F9
all open workbooks
Calculate the active
Shift+F9
worksheet
Calculate all worksheets in
all open workbooks,
Ctrl+Alt+F9 regardless of whether they
have changed since the last
calculation
Recheck dependent
formulas, and then calculates
all cells in all open
Ctrl+Alt+Shift+F9
workbooks, including cells
not marked as needing to be
calculated

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11. Manage Workbooks

Open and Save Workbooks
Open file via standard open
Ctrl+O
dialog box
Alt+F, O File Open via Excel file manager
Alt+F, O +
Open recent file (1 thru 9)
1...9
Alt+F, O,
Open recent file (10 upwards)
Y1...Z
Alt+F, O, K File Open from OneDrive Link
Ctrl+S Save File with current file name
Save file as via standard save
F12
dialog box
Alt+F, A File Save as via Excel file manager
Alt+F, A, K File Save to OneDrive Link
Escape Exit open/ save menu
Print Workbooks
Print. This won't offer offer Key
Tips/ Options. To continue with
Ctrl+P
shortcuts, use the new Key
Options below.
Alt+F, P Open File Print menu
I in Print
Select printer
Menu
Alt+P if Key
Tips Return Print key tips/ options
disappear
Focus on View pane; use arrow
V in Print
keys to forward/ backward
Menu
preview pages
G in Print
Page setup
Menu
N in Print
Set Number of copies
Menu

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12. Manage Worksheet Tabs

Ctrl+Page Move to the next/ previous
Down/Page Up worksheet in current workbook
Insert worksheet (Home -
Alt+H, IS
Insert Sheet)
Delete worksheet Home -
Alt+H, DS
Delete Sheet
Rename worksheet (Home -
Alt+H, OR
Format - Rename worksheet)
Move worksheet (Home -
Alt+H, OM
Format - Move worksheet)
Worksheet tab color, continue
Alt+H, OT with mouse or arrow keys
(Home - Format - Tab color)

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13. Freeze, Split, and Hide

 View - Freeze or unfreeze;
Alt+W+FF unfreeze works for any Freeze
Setting
View - Freeze first visible Row on
Alt+W+R
screen
View - Freeze first Column on
Alt+W+C
screen
Ctrl+9 Hide selected rows
Unhide hidden rows within the
Ctrl+Shift+9
selection
Ctrl+0 Hide selected columns
Unhide selected columns
Shift+F10,
(Ctrl+Shift+0 not working in
then U
Excel 2010, 2013, or 2016)
Split or unsplit Worksheet at
Alt+W S
current position

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14. Auto Filter

Turn Autofilter on or off.
Select table as necessary but
Ctrl+Shift+L
many times Excel figures out
what you want.
On the field with column
head, display the AutoFilter
Alt+Arrow Down
list for the current column.
Press Escape to cancel
Arrow
Select the next/ previous item
Down/Arrow Up
in the AutoFilter list
and Sace
Close the AutoFilter list for
Alt+Arrow Up
the current column
Select the first item/ last item
Home/End
in the AutoFilter list

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15. Column Width and Row Height

It takes only a little bit patience to get used to
set row-height and column-width using the
pixels instead of the mouse; but only after a
short while getting used to the keyboard
shortcuts, you won't go back. It can't get any
easier to exactly double or triple the row
height by working with the values given.
Alt+HO Home - Format Worksheet
H (in Format
Worksheet Set row Height
Menu)
A Autofit row height
W Set column Width
Autofit column width (Based
on current cell; mark column if
I
you want to autfit column
based on widest cell)
Set Default width (for all
D columns that haven't been
changed yet)

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16. Navigate Multi-Cell Selections

All these shortcuts assume multipe cells have
been selected. Try with at least 2-3 columns
and rows.
Move active cell right/ left
Tab/Shift+Tab
in selection
Move active cell down/ up
Enter/Shift+Enter
in selection
Select only the active cell
Shift+Backspace when multiple cells are
selected
Show active cell within
selection; helps with large
Ctrl+Backspace
selections when active cell
is off screen
Move clockwise between
Ctrl+. the four courners of a
selection
Move to the right/ to the
Ctrl+Alt+Arrow left between non-adjacent
Right/ Arrow Left selections (with multiple
ranges selected)
Arrow Keys with
Cancel Selection
active Selection
▲ up

17. Comments and Hyperlinks

Insert or edit hyperlinK (for
Ctrl+K
complete cell only)
Remove one or multiple
Shift+F10, then R
hyperlink(s)
Open hyperlink (In the Excel
Shift+F10, then 2x 2016 Contextmenu, 'O' is
O, then Enter double-assigned which
require the extra keys)
Shift+F2 Insert/ edit a cell comment
1x Escape when in
Comment, then Move comment
Arrow Keys
2x Escape when in Escape comment editing
Comment and return to cell
Select all cells with
Ctrl+Shift+O
comments
Delete single comment (or
Shift+F10, then M multipe with multiple
comments selected)

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18. Pivot Tables

Creating Pivot Tables with Shortcuts only
seems to be nearly impossible; managing
existing tables is doable.
Insert PivotTable after
selecting data range.
Follow up with Alt+E for
Alt+NV existing worksheet if
desired, Tab, and type the
cell reference where it
should go (e.g. C1)
F10+R Refresh PivotTable
Ctrl+- Hide selected item
Unhide item(s) by opening
Alt+Arrow Down in header drop-down and
header using Arrow Keys and
Space to unhide item
 Unhide item(s) (assume
you have two fields 'color',
Type over any field
and 'size' and you hid
with the value
'color'. Go into 'size' field
hidden
and type 'color' - this will
unhide the 'color' field
Type over any field
Flip current field value
with another field in
with the value typed
same table
Select the entire
Ctrl+Shift+*
PivotTable report
Alt+Shift+Arrow Group selected PivotTable
Right items
Ungroup selected
Alt+Shift+Arrow
PivotTable items when on
Left
group header
ALT+JTX Expand all fields
ALT+JTP Collapse all fields
Insert pivot formula/
Ctrl+Shift++
calculated field
Create Pivot Chart in same
Alt+F1
Worksheet
Create Pivot Chart in new
F1
Worksheet

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19. Excel Auto Tables and Data Forms

Auto Tables
Ctrl+T Create auto Table from selection
Ctrl+Space Select table column
Shift+Space Select table row
Data Forms
Move to the next/ previous
Tab/Shift+Tab
field which can be edited
Move to the first field in the
Enter/Shift+Enter
next/ previous record
Page Down/Page Move to the same field 10
Up records forward/ back
Ctrl+Page Down Move to a new record
Ctrl+Page Up Move to the first record
 Move to the beginning/
Home/End
end of a field

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20. Group Rows and Columns

Alt+Shift+Arrow
Group rows or columns
Right
Alt+Shift+Arrow
Ungroup rows or columns
Left
Alt+AH Data Hide detail
Data Show Detail (j is next to
h on keyboard that’s
Alt+AJ
probably why they picked 'J'
isntead of somthing else)
Display or hides the outline
Ctrl+8
symbols
Enter ASCII code, e.g.
Alt+ASCII Code
Alt+0169 inserts © Symbol

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21. The Rest

Minimize/ restore Excel
Ctrl+F1
ribbons
Ctrl after selecting at Display format, chart,
least 2 rows and 2 totals, tables, and
columns sparklines menus
Display the thesaurus
Shift+F7
dialog box
Display the spelling
F7
dialog box
Enable Editing for
Alt+F, IE protected view (File Info
Enable Editing)
Alt+F4 Close Excel
F1 Help
Alt+' Style dialog box
Ctrl+F3 Define a name or dialog
Create names from row
Ctrl+Shift+F3
and column labels
 Create and insert chart
with data in current
Alt+F1
range as embedded
Chart Object
Create and insert chart
with data in current
F11
range in a separate Chart
Sheet
Alt+F11 Open VBA editor window
Scroll between open
Ctrl+F6
workbooks
Alt+F8 Display macro dialog box

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22. MS Excel MOS Certification

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Uploaded by max, updated on 7/7/2019 by bernd

Shortcuts published under Creative Common License where possible.

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