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IT budgets and shared technology services are too complex to be managed this way.
Other functions like Manufacturing, Sales, and HR all use purpose-built solutions
and are not expected to manage themselves with just spreadsheets. IT shouldn’t be
expected to either.
“ There’s no reason that the people who are running the largest budget
“
in the entire organization—IT—shouldn’t have transparency into
those financials.
Luke Massey,
VP of IT,
CoBank
Why IT Needs its Own Financial Planning and Analysis Solution
financial management “When you can walk in and show the CFO
where your costs are rising and what the
Finance-to-IT mappings require considerable manual labor in spreadsheets and quickly levers are, he’s better informed to
become unwieldy to manage. make decisions.”
Data validation goes out the window once source-system data is entered into a spreadsheet. John Dermody,
VP of Business Management,
Lack of version control and a single source of truth to enter budgets perpetuates errors and Caesar’s Entertainment
results in extensive manual verifications.
Poor collaboration with multiple workbooks circulated via email leads to diminished “CPM tools are built for corporate finance.
accountability by business stakeholders. We needed a tool for the way we manage
our business and run our IT budget. With
They tried customizing Hyperion PBCS to meet the needs of IT. Apptio provided better data warehousing and the flexibility
to customize without engaging considerable support.
“Oracle is great and we use quite a few of their products, but
we were not pleased with their rigidity when planning for IT. “Apptio is very user friendly, very similar to Excel-based
We pushed it to its brink.” formulas, which is a key advantage. We can do all our edit
checks in Apptio. Implementing Apptio has resulted in better,
Limitations of their CPM: cleaner data and our confidence in that data is
§§ No data warehouse significantly higher.”
§§ An inability to accomodate larger data sets Director of IT Financial Operations
§§ Lack of easily customizable user interfaces and dashboards
§§ Not easy to use without a system administrator
and outside consultant
This translation empowers IT finance leaders to make informed decisions faster, reduce risk to the business, spend smarter, and create confidence
that every dollar of the IT budget is spent on the highest priority items for your business.
Figure 1: Corporate planning is focused on the general ledger Figure 2: IT planning with Apptio focuses on technology,
business services, and investment views
John Dermody,
VP of Business Management,
Caesar’s Entertainment
Figure 3 : Apptio’s executive dashboards provide overviews of IT spend with key KPIs
and trend comparisons
Figure 4 : Apptio surfaces insights into areas where IT spend can be trimmed
or reallocated
CIOs Must Master Four Views of Spend to “Otherwise, CIOs run the risk of not truly demonstrating to the key stakeholders that
Manage IT Finances, Gartner, April 23, 2019 they understand the ‘business of IT.’ The reliance on a single view of IT finance is a strong
Source: Gartner indicator that IT is viewed as a utility provider that could be too expensive and has limited
understanding of what the business needs to succeed.”
Apptio provides you with automated views into all four aspects
of managing your technology spend.
While your ERP and CPM are limited to a GL perspective, through the power of Apptio’s cost modeling engine you can analyze technology costs
by domains and towers, platforms, systems, and software. Apptio provides exclusive proprietary benchmarking of this spend to better manage
the total cost of ownership of each domain. With this robust and comprehensive cost model built out to applications and services, the linkage
between IT expenses and business services can be clearly communicated and even charged back to business leaders. Finally, Apptio completes
this imperative set of views, allowing for planning and analysis of projects and investments, providing organizations with insights into run vs.
change spend, and ultimately driving more informed decision making around the support of innovation and new initiatives.
Get Started
Apptio fuels digital business transformation. Technology leaders use Apptio’s machine learning to analyze and plan their
technology spend so they can invest in products that increase the speed of business and deliver innovation. By translating
raw costs, utilization, and billing data into business-centric views, IT leaders shift spending from maintenance to growth.
For more information, please visit Apptio.com/get-started.