Rankin County Board of Supervisors 211 East Government Street

Brandon, MS 39042
Regular Board Meeting www.rankincounty.org

~ Minutes ~ Larry Swales

Chancery Clerk

Friday, October, 15, 2010 9:00 AM Rankin Board Room

Call to Order
9:00 AM Meeting called to order on October 15, 2010 at Rankin Board Room, 211 East
Government Street, Suite A, Brandon, MS.
.
Attendee Name Title Status Arrived
Jared Morrison Vice President Present
Wood Brown President Present
Greg Wilcox Supervisor District 3 Present
Walter Johnson Supervisor District 4 Present
Jay Bishop Supervisor District 5 Present
Clovis Reed County Administrator Present
Larry Swales Chancery Clerk Present
Lemuel Adams Board Attorney Present
.
.

INVOCATION
Board Attorney Craig Slay

I. PUBLIC COMMENTS AND RECOGNITION

NONE

II. CONSENT AGENDA

RESULT: ADOPTED [UNANIMOUS]
MOVER: Walter Johnson, Supervisor District 4
SECONDER: Greg Wilcox, Supervisor District 3
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

1. APPROVAL OF THE FOLLOWING:

Financial Reports
A. Approve Claims Docket in the amount of $5,329,204.72
Those items found in the claims docket, to include but not limited to,
contractual services, regular and recurring operating expenses,
engineering services, additional legal services, etc., are found to be
reasonable and necessary for conducting the county’s business.

B. Acknowledge receipt of Budget and Financial Reports for the month of

September 2010

C. Approval to amend the Maintenance of Building and Grounds Budget for

Capital Outlay in the amount of $25,500.00 for the purchase of a generator
for the Justice Center

Appointments

D. Approval to reappoint Carl Edward Washington to the Southwest Rankin

Fire District Board of Directors to serve until the term expiration date of
July, 2015

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Grants and Resolutions

E. Resolution correcting a prior resolution establishing minimum

requirements for letters of credit protecting wearing course installations
for subdivisions in Rankin County, Mississippi

F. Resolution commending Kathy Mumbower for 26 years of service to the

Rankin County Youth Court, Mississippi as a Department of Human
Services, Youth Counselor III

Volunteer Fire Departments

G. Approval of additional support to Monterey Fire Station #2 at Greenfield to

purchase a set of extrication tools consisting of a Spreader, Cutter, Power
Unit, Ram, Confined Space Cutter, Roll Cage and Hoses for a price not to
exceed $18,400.00

H. Approval of additional support to Monterey Fire Station at Greenfield to

purchase an AED for a price not to exceed $7,800.00 (EMSOF Grant funds
will be used for the purchase of the AED)

Other

I. Approval of change in County Personnel Policy to correct page 17 under: L

Insurance b) Life Insurance, Long Term Disability and Accidental Death
and Dismemberment under ii.- (Changes effective date from 30 days to 90
days); correct page 18 under: c) Vision ii.- (Changes effective date from 30
days to 90 days)

2. AUTHORITY TO ISSUE CHECKS:

Training Conferences and Dues

A. Authority to pay membership dues for Judge Tom Broome to the National
Council of Juvenile and Family Court Judges in the amount of $195.00

B. Authority to pay annual membership dues to the Mississippi Association of

Supervisors in the amount of $2,025.00

C. Authority to pay registration fees in the amount of $175.00 each for John
Sullivan, Tim Canoy, Rickey McKenzie and Michael Reeves to attend the
International Association of Assessing Officers Fall Workshop on November
18-19, 2010, at the Hilton Hotel in Jackson, Mississippi and pay any travel
related expenses

D. Authority to pay 2011 membership dues for Judges Ken Fairly, John
Shirley, and Joshua McCrory in the amount of $200.00 each to the
Mississippi Justice Court Judges Association

E. Authority to pay the association dues to Middle Mississippi Building

Officials Association for Roy Edwards and four inspectors in the amount of
$125.00 each

F. Authority to pay course fees in the amount of $25.00 each for Tab Turner
and John Maulding to attend the International Residential Codes Course to
be held at MEMA Building in Pearl, Mississippi on November 15-16, 2010

G. Authority to pay course fee in the amount of $25.00 each for Joel Sims and
Tommy Boykin to attend the International Residential Codes Course for
Field Inspections Course to be held at MEMA Building in Pearl, Mississippi
on November 17-18, 2010

H. Authority for Judge Tom Broome to attend the Permanency Summit on

November 2-4, 2010, in Natchez, Mississippi and authority to reimburse for
mileage and meals

I. Authority for Judge Tom Broome, Paul Bowen, Kellie Clark, Donna Smith,
and Katie Mitchell to travel to Shreveport, Louisiana on October 20-21,

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2010 for an on-site visit of the Family Drug Court and pay any travel
related expenses (All expenses will be eligible for reimbursement through
the AOC's Family Drug Court Funds)

Advertising County Resources

J. Authority to advertise county resources in the amount of $40.00 for a full

page ad in the 2010 Pelahatchie Basketball Program

K. Authority to advertise county resources in the amount of $100.00 for the

Pelahatchie High School Basketball sign renewal

L. Authority to advertise county resources in the amount of $200.00 for the

McLaurin High School Baseball sign renewal

Other

M. Ratification of Recreational Grant payment to the B Club in the amount of

$18,439.00

3. AUTHORITY TO APPROVE THE FOLLOWING INVENTORY CHANGES:

A. Inventory Changes

4. AUTHORITY TO APPROVE THE FOLLOWING PERSONNEL RECOMMENDATIONS:

A. Approve personnel recommendations for the following: Sheriff’s

Department - Ryan Neal Halbert (E911/Radio Dispatcher) at Step 242;
Gerrad Bacon -(Transfer from School Resource Deputy to Patrol Deputy)

5. RECORD VARIOUS DOCUMENTS TO BE MADE A PERMANENT PART OF THE MINUTES

A. Various Documents

1. a: Vardoc contract amendment for Rankin County Juvenile Justice Center (PDF)
2. b: Vardoc Correctional Risk Services Agreement for Inmate Medical Claims Management Without
Insurance (PDF)
3. c: Vardoc Notice of Zoning Hearing Dollar General (Proof) (PDF)
4. d: Vardoc Notice of Zoning Hearing James Steadham (Proof) (PDF)
5. e: Vardoc Notice of Zoning Hearing Nancy Brewer Young (Proof) (PDF)
6. f: Vardoc Notice of Zoning Hearing Philippians Four Real Estate, LLC (Proof) (PDF)
7. g: Vardoc Veterans Affairs Monthly Activity Report for September 2010 (PDF)

6. NEXT SCHEDULE WORK SESSION MEETING WILL BE ON October 28, 2010 at 9:00 a.m.

III. JUDY FORTENBERRY, TAX COLLECTOR

A. Approval of year end report from Tax Collector: Insolvent and Delinquent
taxpayers; Listing of outstanding checks returned for insufficient funds;
list of surrendered tags from October 1, 2009-September 30, 2010
RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Wilcox, Supervisor District 3
SECONDER: Walter Johnson, Supervisor District 4
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

IV. JOHN SULLIVAN, TAX ASSESSOR

A. Authority to pay the 2011 Assessors & Collectors Association Dues for John
Sullivan in the amount of $750.00 which includes all registration fees for
the 2011 Annual and Mid Winter Conferences
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jay Bishop, Supervisor District 5
SECONDER: Greg Wilcox, Supervisor District 3
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

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V. BRIGETTE HERRING, PURCHASING CLERK

A. Award bid for five (5) Warning Sirens

RESULT: ADOPTED [UNANIMOUS]
MOVER: Jay Bishop, Supervisor District 5
SECONDER: Greg Wilcox, Supervisor District 3
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

VI. CHARLES PARKER, COUNTY CONSULTING ENGINEER

A. Mangum Drive Bridge Slope Repair-Approval of pay request No. 1 in the

amount of $71,524.12 to Thornton Construction Company, Incorporated
and authority to issue check
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jay Bishop, Supervisor District 5
SECONDER: Greg Wilcox, Supervisor District 3
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

B. Henderson Road Improvements - Approval of pay request No. 2 in the

amount of $82,187.37 to Thornton Construction Company, Incorporated
and authority to issue check
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jay Bishop, Supervisor District 5
SECONDER: Jared Morrison, Vice President
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

C. Erlich Road Relocation - Approval of pay request No. 7 in the amount of

$40,723.92 to Foshee Construction Company, Incorporated and authority
to issue check
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Vice President
SECONDER: Walter Johnson, Supervisor District 4
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

VII. CRAIG SLAY, BOARD ATTORNEY

PUBLIC HEARINGS:

Public Hearing for Buddy Hilliard Conditional Use Request (District 3)

Mr. Craig Slay, Board Attorney, opened the Public Hearing. Mr. James Roberts
addressed the Board in opposition to this Conditional Use Request. Mr. Buddy
Hilliard spoke in favor of this Conditional Use Request. Hearing no further public
comment, Mr. Craig Slay closed the Public Hearing.
A. Action on Buddy Hilliard
This Conditional Use Request was granted with the following stipulations:
only family can occupy this mobile home, It must be skirted, Mr. Hilliard
must keep the grass cut along the road and he must allow the use of the
private drive as a school bus turn around.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Greg Wilcox, Supervisor District 3
SECONDER: Jay Bishop, Supervisor District 5
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

Public Hearing for Ronald and Joni McClain Conditional Use Request (District 2)
Mr. Craig Slay, Board Attorney, opened the Public Hearing. Hearing no public
comment Mr. Slay closed the Public Hearing.

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B. Action on Ronald and Joni McClain

RESULT: ADOPTED [UNANIMOUS]
MOVER: Wood Brown, President
SECONDER: Greg Wilcox, Supervisor District 3
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

Public Hearing for James Steadham Conditional Use Request (District 4)

Mr. Craig Slay, Board Attorney, opened the Public Hearing. Hearing no public
comment, Mr. Slay closed the Public Hearing.

C. Action on James Steadham

RESULT: ADOPTED [UNANIMOUS]
MOVER: Walter Johnson, Supervisor District 4
SECONDER: Jared Morrison, Vice President
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

Public Hearing for Amendments to Rankin County Zoning Ordinance and Zoning Map
Mr. Craig Slay, opened the Public Hearing. The following individuals addressed the
Board regarding the proposed zoning changes:
Dr. Mary Merk, Dr. Homer Burns, Jim McDowell , John Sigman (General Manager of
Pearl River Valley Water Supply District), Jennifer Hall (Executive Director of MS
Manufactured Housing Association),Gee Ogletree (Atty for MSMHA), Bob Morrow
(Appraiser for MSMHA), Danny Moulder (on behalf of CMH Homes & Freedom
Homes), Justin Peterson (General Counsel for State Street Group) and Scott Allen
(Watermark Properties). Hearing no further public comment, Mr. Slay closed the
Public Hearing.

D. Action on Rankin County Zoning

RESULT: TABLED [UNANIMOUS]
MOVER: Wood Brown, President
SECONDER: Greg Wilcox, Supervisor District 3
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

Public Hearing for Rankin County Comprehensive Plan

Mr. Craig Slay, Board Attorney, opened the Public Hearing. The following
individuals addressed the Board regarding Rankin County's Comprehensive Plan:
Jennifer Hall (Executive Dir. of MS Manufactured Housing Association), Gee
Ogletree (Attorney representing Ms Manufactured Housing Association), Dr. Mary
Merk and Scott Allen (owner of Watermark Properties.) Hearing no further public
comment, Mr. Slay closed the Public Hearing.

E. Action on Rankin County Comprehensive Plan

RESULT: TABLED [UNANIMOUS]
MOVER: Wood Brown, President
SECONDER: Greg Wilcox, Supervisor District 3
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

SET PUBLIC HEARINGS:

VIII. CLOVIS REED, COUNTY ADMINISTRATOR

A. Authority to publish Public Notice to conduct an open test of the Direct

Recording Electronic Touch-Screen Voting Device for Rankin County
RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Wilcox, Supervisor District 3
SECONDER: Jay Bishop, Supervisor District 5
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

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B. Approval to adopt Memorandum of Understanding between Rankin County

Youth Court and Region 8 Mental Health to provide treatment services for
the Family Drug Court Program and authority for President to sign (All
expenses related to Memorandum will be eligible for reimbursement
through the AOC's Family Drug Court Funds)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Walter Johnson, Supervisor District 4
SECONDER: Jared Morrison, Vice President
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

C. Approval of FY2010 Amended Budget

RESULT: ADOPTED [UNANIMOUS]
MOVER: Jay Bishop, Supervisor District 5
SECONDER: Jared Morrison, Vice President
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

D. Approval to renew the following insurances: County Property with

Insurance Associates through Southern Insurance Company in the amount
of $96,280.00; Auto Insurance with Dean Kirby Insurance Agency through
the Travelers Companies in the amount of $250,111.00; Fire Services
Insurance with Wellington Associates through VFIS of
Mississippi/Louisiana in the amount of $161,944.00; General Liability with
Insurance Mart through the Travelers Companies in the amount of
$104,920.00 and authority to issue checks
RESULT: ADOPTED [UNANIMOUS]
MOVER: Walter Johnson, Supervisor District 4
SECONDER: Greg Wilcox, Supervisor District 3
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

E. Halloween will be observed on Saturday, October 30, 2010

RESULT: ADOPTED [UNANIMOUS]
MOVER: Walter Johnson, Supervisor District 4
SECONDER: Wood Brown, President
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

IX. OLD BUSINESS

NONE

X. Executive Session

A. Motion to discuss the need to go into Executive Session

RESULT: ADOPTED [UNANIMOUS]
MOVER: Jay Bishop, Supervisor District 5
SECONDER: Greg Wilcox, Supervisor District 3
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

B. Motion to go into Executive Session to discuss Economic Development Prospects

RESULT: ADOPTED [UNANIMOUS]
MOVER: Jay Bishop, Supervisor District 5
SECONDER: Greg Wilcox, Supervisor District 3
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

C. Motion to come out of Executive Session

RESULT: ADOPTED [UNANIMOUS]
MOVER: Jay Bishop, Supervisor District 5

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SECONDER: Greg Wilcox, Supervisor District 3

AYES: Morrison, Brown, Wilcox, Johnson, Bishop

D. Outcome of Executive Session

No action taken

XI. ADDITIONAL BUSINESS TO BE DISCUSSED

NONE

XII. Motion to recess until Thursday October 21, 2010 at 9:00 a.m.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Vice President
SECONDER: Greg Wilcox, Supervisor District 3
AYES: Morrison, Brown, Wilcox, Johnson, Bishop

This the 15th Day of October, 2010

WOOD BROWN, PRESIDENT

RANKIN COUNTY BOARD OF SUPERVISORS

LARRY SWALES, CLERK OF THE BOARD

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