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REVIEW OF TA/DA REGULATION
REPORT OF THE COMMITTEE
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March 28, 2011 Page: 1
REVIEW OF TA/DA REGULATION 2003
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MEMBERS OF THE COMMITTEE
NAME & AUTHORITY SIGNATURE WITH DATE
SHRI VILAS BHUJANG,
Executive Director(Human Resource)
Chairman of the Committee
SHRI S.SURESH
Executive Director (Finance)
Member of the Committee
SHRI BALBIR SINGH
General Manager(Human Resource)
Member of the Committee
SHRI R.S. MAKER
General Manager (Administration)
Member of the Committee
SHRI SHEKHAR KHANNA
General Manager (Finance)
Member of the Committee
SHRI N. BALACHANDRAN
Dy. General Manager(Human
Resource)
Member Secretary of the Committee
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PROPOSED TA/DA REGULATIONS, 2011
I. INTRODUCTION
Consequent to revision of the pay scales of Executives and Non‐executives, a
Committee was constituted vide order No. A.60011/81/2010‐PP dated 6th January,
2011 to revise the TA/DA rates for all employees of AAI.
The Members of the Committee are the following:‐
Shri Vilas Bhujang, ED(HR) Chairman
Shri S.Suresh , ED(Fin) Member
Shri Balbir Singh, GM(HR) Member
Shri R.S. Maker,GM(Admn.) Member
Shri Shekhar Khanna, GM(Fin) Member
Shri N. Balachandran, DGM(HR) Member Secretary
II. THE TERMS OF REFERENCE
The Committee will review the existing entitlement of TA/DA rates in terms of
AAI(TA/DA) Regulations, study/examine TA/DA rules prevalent in other PSEs and
Government and make comprehensive recommendations.
III. METHODOLOGY:
The committee collected the copies of TA/DA Regulations existing in similarly
placed PSEs and also studied the Regulation existing in the Government of India after
revision of pay of its employees. After examining these data, the Committee
recommends the following :
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IV. RECOMMENDATIONS:
1. Hotel Accommodation:
The Lodging charges in the existing Regulation refers only two locality i.e.
special locality and ordinary locality. The Committee recommends to change
this nomenclature into three categories in the proposed Regulation i.e. Metro,
State capitals and other stations.
(Amounts in Rs.)
Category The lodging charges as per the locality Split rate of Daily
which will be limited to the percentage of Allowance for food and
charges for a single room rent of the Hotel incidental where lodging
Ashok, New Delhi. charges are claimed
(The special locality has been split into separately.
Metro & State Capitals)
Metro State Capitals Other Metro/ Other
Stations State Stations
Capitals
(1) (2) (3) (4) (5) (6)
Executives drawing 100% 80% 70% Rs.500 Rs. 375
basic pay of (Rs. 175) (Rs. 140)
Rs.47490 and
above
Executives drawing 65% 52% 46% Rs. 450 Rs.325
pay of Rs.37090 to (Rs. 175) (Rs.120)
Rs.47489 and
above
Executives drawing 30% 24% 21% Rs. 425 Rs.300
pay of Rs.32440 to (Rs.150) (Rs.120)
Rs.37089 and
above
Other Executives 25% 20% 18% Rs. 375 Rs.250
(Rs.125) (Rs.100)
Non‐Executives 12% 10% 7% Rs. 250 Rs.200
drawing pay of Rs. (Rs.125) (Rs.100)
17000 to and
above
All other Group “C” 7.5% 6% 5% Rs. 200 Rs.150
Non‐Executives (Rs.75) (Rs.60)
All other Non‐ 5% 4% 4% Rs. 150 Rs.125
Executives (Rs.75) (Rs.60)
belonging to NE‐1
to NE‐3 level
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NOTE : i) Where the State Capital is also a Metro city, the rate applicable will
be that of the Metro city.
ii) Any fraction of the rupee will be rounded of to next Rs.100/‐ for the
purpose of entitlement of Rooms.
iii) The entitlement of TA/DA will be based on the Basic Pay as on 1st
April of the year i.e. after increment.
The rates proposed are based and comparable to the rates existing in other
PSUs. However, these rates will further be comparable with Single Room Tariff
in Hotel Ashok, Delhi for application in future.
Leading corporate hotels may be empanelled for this purpose to gain economy,
better facility to our employees and to save lot of procedures in this regard. As
of today, the empanelment are done by station or region separately. If this
process initiated at Corporate level with Corporate Hotel chains, AAI will gain
more. Hotel chains such as ITC, TAJ, ITDC, ITC welcome group, Fortune Hotels,
PARK, Ginger, Lemon Tree may be called for negotiation. However, the station
where units of these groups are not there, separate empanelment may be
done.
2. Composite DA
The committee also proposes to introduce Composite Daily Allowance (CDA) in
the new Regulation. Under this provision, if an employee deputed on tour to a
station where he is not availing the lodging & boarding facility provided by the
organisation, he will be entitled to draw a fixed percentage of the Boarding
and Lodging charges to meet the incidental charges incurred by him from his
own pocket during the period of stay in that station, such as food, stay,
conveyance etc. However, the claim for CDA will be restricted to a maximum of
five days only. The employee can exercise option either to avail CDA or Hotel
accommodation per tour. However, no switch over shall be allowed in
between the period of his tour. The percentage of Composite Daily Allowance
(CDA), as per the locality, shall be as given below:‐
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Note: This facility shall not be extended to the officials who are on tour for the
purpose of under going training where they will be provided accommodation by
AAI or Training Institute and also not applicable for staff on calibration duties
etc.
3. Transport of personal effects
The Committee propose to empanel reputed cargo movers such as Patel
Roadways, TCI, Agarwal Packers & Movers, KTC, TVS etc. to undertake the
movement of personal effects of our employees to their destinations on being
transferred from one station to another. For this purpose tender may be
invited. This way the organisation will be saving lot of expenditure. This will
also do away the misuse of grant being given to the employees. Once the
transport companies are empanelled after due negotiation, the transportation
of personal effects by train or the cost being restricted against goods train shall
be discontinued. Where there is no such arrangement available, employee will
have to make their own arrangements as per their entitlement.
4. Travelling Allowance on Tour: Travelling on tour shall be admissible to
employee as hereunder provided in Regulation 4.1 to 6 .
4.1 Journey by Rail : The employee shall be entitled to reimbursement of rail fare
(including Tax on rail fare levied, if any ) by the shortest route by the class of
accommodation as given below:
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Board Level Officers and Executives AC 1st Class.
drawing pay of Rs.42860/‐ and above.
Other Executives AC 2nd Tier Class
All Non‐Executives in the group of ‘B’ AC 3rd Tier Sleeper/AC Chair Car
& ‘C’.
All other Non‐Executives Second Sleeper
Note: The Employee may be reimbursed cancellation charges where the
journey had to be cancelled for reasons other than personal or beyond his
control.
4.2 Travel by Air :
(1) The Chairman, Member and Executive Directors, Airports Authority of
India are entitled to travel by air by Executive Class.
(2) The Executives in receipt of pay of Rs.37070 /‐ and above, may at their
discretion travel by air (Economy class) on tour or transfer or training
(3) The Executives in receipt of pay of Rs.33600/‐ and above but below
Rs.37070 /‐ may travel by air (Economy class) on tour only, if the
distance involved is more than 500 Kms. and the journey cannot be
performed overnight by direct train or coach service.
(4) Travel by private airlines shall be allowed with lowest economy class
fare.
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(5) The class of travel by Air while on foreign tour on official business will
be as follows:‐
i) Chairman and Member, Business Class or First Class
Airports Authority of India
ii) Executives and Non‐ Full Fare Economy Class However,
Executives the lowest fare under Economy
Class, should be availed, wherever
possible.
4.3 Travel by Road (Local Journey):
(1) For travel by road in other than Authority’s transport, employees shall
be entitled to the reimbursement of the conveyance charges at the following
rates:‐
Group “A” and “B” Actual Taxi fare or reimbursement of road
mileage will be allowed @Rs16/‐per K.M.
when the journey is performed by own car.
Group “C” For journey by Motor Cycle or Scooter or
Moped the reimbursement of road mileage
shall be @Rs.08/‐ KM or cost of single seat in
a Taxi whichever is lower.
Group “D” Actual Fare by ordinary public bus/ Local
train etc.
Note: (i): Group–C employees, while on tour, may be reimbursed
actual taxi charges for movements between residence and railway
stations at Headquarters and Railway Station and temporary
residence at outstation.
Note: (2): Group‐D employees, while on tour, may be reimbursed
actual Scooter charges etc. for movement between residence and
railway station or bus stand at Headquarters and railway station or
bus stand and temporary residence at outstations.
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Note (3) : Classification of employee will be as specified in the Airports
Authority of India (General Condition of Service and Remuneration of
Employees) Regulations, 2003.
(2) Journeys by road include journeys by steam launch or other sea bound vessels.
Where journeys are performed by road between places connected by rail, the
road mileage as calculated in para 4.3 above will be limited to rail fare as per
the entitlement. Where journeys are performed by road between places not
connected by Rail, the road mileage as calculated above will be limited to the
notional fare by the entitled class as defined in para 4.1. However, Head of Unit
may relax these limits in special circumstances.
(3) In cases where Journeys are undertaken while on tour or transfer by the
employees in their own cars or scooters or motor cycles reimbursement will be
allowed at the rates of Rs.16/‐ per km. for car and Rs. 08/‐ per km for scooter
or motor cycle limited to the entitled class of rail fare for points connected by
rail. The rates shall be revised based on per kilometre rates notified by State
Transport Authority from time to time.
5. Daily Allowance : (1) In addition to the rail fare, air fare and road mileage as
per regulations 4.1, 4.2 & 4.3 respectively, an employee shall be entitled to
daily allowance for the entire absence starting with departure from
headquarters and ending with arrival at the headquarters to cover both on the
way expenses as well as expenses for halt at out‐station.
(2) Full daily allowance shall be admissible for each completed calendar day
of absence reckoned from midnight to midnight. For absence from
Headquarters for less than 24 Hrs for journeys (other than the local journeys),
the daily allowance shall be admissible at the following rates namely:‐
For absence not exceeding six hours NIL
For absence exceeding six hours but not 70 Per cent
exceeding twelve Hours
For absence exceeding twelve hours full
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In case of local journeys: daily allowance will be admissible at half the rates
mentioned above. Daily allowance is payable even if the conveyance is
provided free of charge for local journeys.
In the period of absence from the Headquarters falls on two calendar days, it
shall be reckoned as two days and daily allowance calculated for each as above.
Similarly, daily allowance for days of departure from and arrival at
Headquarters shall also be regulated accordingly.
(3) The entitlement to daily allowance in the following circumstances shall be
determined as under:‐
(i) When employee is provided free boarding and lodging ‐ 1/4 of daily
allowance
(ii) When he is provided with free boarding ‐1/2 of daily
allowance
(i) When he is provided with only free lodging ‐3/4 of daily
allowance
(4) For the time spent during the journey daily allowance shall be
admissible only at the ordinary rates. If the time involves stay at station for
which higher rates for daily allowance are admissible, daily allowance shall be
paid for the period of halt at such stations calculated as per sub‐regulation(3) at
the higher rate applicable to those stations. The daily allowance for the
remaining period shall be admissible at ordinary rates.
(5) The admissibility of daily allowance at a place outside the Headquarters
of any employee for a continuous halt upto 30 days or more during tour or
temporary transfer or training shall be as follows:‐
(i) First 30 days : Full daily allowance
(ii) Beyond 30 days and upto 180 days : Half daily allowance
(iii) Beyond 180 days : NIL
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6. Grant of Travelling Allowance/DA during Disciplinary Proceedings and for
appearance before court/investigation agencies
I. Serving Employees :
a) A serving employee is entitled to TA/DA as on tour as per his normal
entitlement for all the hearings fixed in the departmental proceedings
when :
‐ he has been appointed formally by the Disciplinary Authority as
the IO; or
‐ he has been appointed by the Disciplinary Authority as PO; or
‐ he has been issued the charge‐sheet for a minor or major penalty
(CO); or
‐ he is required to inspect documents permitted by IO/ give
evidence as a witness; or
‐ he has been appointed by the IO as a Defence Assistant.
II. Employees under suspension :
III. Retired/Dismissed Employees :
a) T.A. for attending departmental enquiry against him on retirement :
A retired employee required to attend Departmental Enquiry instituted
against him may be allowed travelling allowance as on tour by the
shortest route for the journey in connection with the enquiry from his
“home town” to the place of enquiry and back. Alternatively, in case the
person concerned has taken up residence after retirement at a place
other than his “home town”, he may be allowed travelling allowance for
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journeys from such place of residence to the place of enquiry and back.
The place of residence means the place for which post‐retirement T.A.
claim was drawn. However, if at the time of receipt of summons, the
retired employee is at a place different from his “home town” or place of
residence, the traveling allowance should be restricted to the shorter of
the two journeys between that place to the place of enquiry and the
“home town” place or residence to the place of enquiry.
The travelling allowance/DA shall be regulated in accordance with the
pay of the post held by the retired employee immediately prior to
retirement. No advance of travelling allowance should, however, be paid
in connection with such journeys.
b) T.A. for attending departmental enquiry by the employees after
removal/dismissal or compulsory retirement from service :
An employee concerned may be allowed travelling allowance as for a
journey on tour from the place where the summons to attend the
enquiry reaches him to the place of enquiry and back but not exceeding
that to which he would be entitled, had he performed the journey from
his home town to the place of enquiry and back. The travelling allowance
may be regulated in accordance with the pay of the post held by the
retired employee immediately before his removal/dismissal or
compulsory retirement.
c) T.A. for perusal of documents :
The retired employees may be allowed travelling allowance as on tour,
including daily allowance for halts (restricted to a maximum of three days
only), for undertaking journeys to outstations for perusal of official
documents in preparation of their defence against disciplinary
proceedings instituted against them. The T.A. claims in such cases will be
restricted to one to‐and‐fro fare by the class to which the retired
employee was entitled immediately prior to retirement, by the shortest
route between the place of residence/declared place of residence up to
which retirement T.A. has been availed of/place from where the journey
has actually been performed and the place where the documents are
kept, whichever is less and daily allowance will be admissible as indicated
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above. The grant of Traveling Allowance will also be subject to the
condition that the Inquiring Officer certifies that the official records to be
consulted are relevant and essential for the preparation of the defence
statement.
d) T.A. for attending Court in judicial proceedings against him :
The retired employees against whom judicial proceedings are instituted
after retirement and have to attend such cases in the Court of Law from
outstations may be allowed T.A. on tour (including daily allowance for
halts), for the journey they have to perform from their home town/place
of residence to the place of judicial proceedings in terms of (a) above, as
in the case of departmental enquiry, if they are honourably acquitted by
the Court. This provision shall also be applicable in the case of serving
employees.
e) T.A. for appearing as Defence Assistant :
In the matter of payment of travelling and other expenses to the retiring
employees assisting a serving employee in disciplinary proceedings, TA
will be regulated as in the case of serving employees. The expenditure on
account of travelling and other expenses will be borne by the
Department or office to which the delinquent employee belongs.
f) T.A. for attending Courts of Law in departmental cases :
A retired employee who is summoned by a Court of Law for giving
evidence in departmental cases as to facts which have come to his
knowledge in the discharge of his duties while in service, or who is called
upon by the Authority to present its case or to act as complainant on its
behalf may be allowed T.A. as on tour (including daily allowance for
halts) for the journeys he has to perform in that connection.
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IV. For appearing before Police/Court :
An employee whether under suspension or not, may be allowed TA as on tour
for journeys to attend Police/Special Police Establishment inquiry in connection
with a case in which he is suspected to be involved. The TA will be recovered in
full in case later he is found guilty and convicted.
Where an employee undertakes journeys during suspension for appearing in a
Court of Law as an accused and is later on acquitted by the Court and reinstated
in service or would have been reinstated in service but for his death or his
having attained the age of retirement or being allowed to retire voluntarily, TA
as on tour, may be reimbursed provided the legal expenses incurred by him in
defending such proceedings are reimbursed to him in full or in part.
Note: a) In the case of a suspended/retired employee, TA/DA will be regulated
based on the grade to which he belonged before suspension/retirement.
b) TA will be regulated as per actual subject to the admissibility as on tour.
c) TA will be restricted from his Hqrs. to the place where the inquiry is being
held or from the place at which he has been permitted to reside during
suspension or after retirement to the place of inquiry, whichever is less.
No TA will be admissible if the inquiry is held at the outstation at his own
request.
d) In respect of matters not covered by the above provisions and
regulations, TA/DA to private persons appearing as Prosecution/Defence
witnesses will be regulated as per Govt. rules. In case any regulations are
in conflict with Govt. instructions, the rules of the Govt. will prevail.
7. Travelling allowance on transfer (1) An employee shall be entitled to draw
Travelling allowance on transfer from one station to another, if he is
transferred by the Authority otherwise than on his own request.
Note: Posting to a place of choice on completion of full tenure may not
be normally termed as transfer on own request. Employees transferred
after completion of full tenure as prescribed from time to time to the
place of their choice will be entitled for Travelling Allowance and
transit.
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(2) In addition to transfer Travelling Allowance entitlement, the employees will
be entitled for an additional fare by the entitled class for self for both onward
and return journeys if he has to leave his family behind due to non‐availability
of Authority accommodation at the new place of posting.
(3) Travelling allowance for family members shall be admissible (a) if they
accompany him to the new station, or (b) follow him within six months or
precede him by not more than one month from the date of employee’s taking
over at the new station of they proceed to the new station. If the family
members proceed to a station other than the new headquarters, the period of
six months or one month shall be reckoned from the date of handing over
charge at the old station. The competent authority may allow extension
beyond the time limits in exceptional cases. The employee has to apply before
the expiry of six months or immediately on transfer, as the case may be for
sanction of extension of time limit.
8. Journey on transfer: ‐ (1) An employee shall be entitled to draw actual fare by
the entitled class or rail or other means of transport as provided to him as on
tour for himself and for his family.
(2) An employee travelling by air on transfer, if he is authorized to travel on
tour by air, is entitled to draw the airfare actually paid for himself and the
members of his family.
(3) An employee shall also be entitled to draw for the period of journey daily
allowance as on tour for himself and each member of his family. Daily
allowance for children below 12 years shall be payable at half of the usual
rates.
9. Transfer tour:‐ An employee , who is on transfer, shall be treated on tour for
the first 20 days of his joining on posting at new station to enable him to move
immediately and tie‐up arrangements at new station for moving his
family/dependents. Employee shall have entitlement to Daily Allowance at new
station for a maximum period of 20 days of his joining at new station of
posting. This is applicable to all employees on actual basis irrespective of their
marital status.
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10. Transfer grant: ‐An employee on transfer shall be entitled to draw lump‐sum
transfer grant equal to one month’s basic pay. However, this will be paid at the
station where he is joining on transfer.
11. Packing, Insurance and other Incidental Charges : An employee will be entitled
to Incidental and Insurance Charges at the following rates :
Basic Pay Packing, Insurance and other
incidental charges
Executive drawing pay of Rs. 7000
Rs.43200/‐ and above
All Executives drawing pay of Rs.3500
Rs.16400/‐ and upto Rs.43200/‐
All Non‐executives drawing pay Rs.2000
below Rs. 17000/‐
The payment of Incidental and Insurance Charges will be admissible, provided:
(i) Transfer involves dislocation of residence from one station to another
(ii) Incidental and Insurance Charges are not admissible when an employee is
permitted to retain authority accommodation for the family at the previous
station. This will, however, be allowed at the time of actual shifting of the
family to the new station as approved by the Competent Authority.
12. Transportation of personal effects:‐ An employee shall be entitled to draw the
actual cost of transportation by train or other means of transport for carriage
of personal effects upto the maximum limit, namely:‐
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Categories of Executives Personal effects that can be carried
Executive in receipt of pay of Full four wheeler wagon or 12000 Kg
Rs.37070/‐ and above by goods train or one Double
container
All other Executives Full four wheeler wagon or 6000 Kg
by goods train or one Single
Container
All Non‐Executives in the group 1500 Kg by goods train
of ‘B’ & ‘C’.
Employees of Group”D” 1000 Kg by goods train
(2) Octroi duty on household effect and conveyance etc, if any, paid by the
employees on transfer will be reimbursed subject to the production of receipts
vouchers etc.
13. Transport of conveyance :‐ (i) Transportation of one motorcar or motorcycle or
scooter is permissible in the case of executives and Group‐B Non‐executives.
Others are entitled to transport one motorcycle or motorcycle or scooter or
moped.
(ii) Transport by Rail: – Actual amount charged for transport by passenger is
admissible. If it is transported by good train, the cost of packing, transporting
the packed vehicle to and from the goods shed, cost of crating the car,
loading/unloading charges, etc., are allowed, subject to the overall limit of
transport charges by passenger train.
(iii) Transport by Truck: ‐ If the conveyance is transported by a truck between
places connected by rail, the actual expenditure limited to passenger freight is
allowed. Between places not connected by rail, actual expenses limited to the
prescribed rates as notified by the Directorate of Transport for taxi‐auto‐
rickshaw at the starting point will be allowed.
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(iv) When sent under its own propulsion – when a conveyance is sent under its
own propulsion, reimbursement will be at the rates Rs. 8/‐ Per Km for Car and
Rs. 4/‐ per Km for Scooter/ Motor Cycle etc. as the case may be. For transport
between places connected by rail, reimbursement will be limited to the
passenger freight. The employee and family members will not be entitled to
the fare if they travel in the conveyance.
15. Travelling allowance for journey under various other circumstances: ‐
(1) An employee shall be entitled to draw Travelling Allowance as on tour for
the journey to and from the place at which he appears for an obligatory
departmental examination.
(2) Outside candidates called for interview of Group ‘A’ posts will be paid AC‐2
tier or first class railway fare while others will be paid second class fare. The
charges for sleeper and reservation, if paid, will also be reimbursed.
16. Traveling Allowance on first appointment : ‐ An employee shall be entitled to
Air or Rail fare and cost of transportation of personal effects, as application to
the post for which employee shall be joining. Where a fresh appointee who has
availed himself of the benefit of these provisions, resigns within one year of his
joining duty in Airports Authority of India, he will be liable to refund the
amount paid to him by way of Travelling Allowance.
17. Conveyance Allowance : The Authority may allow, on such conditions as it
may think fit, a monthly specified conveyance allowance to an employee or a
category of employee whose duties require extensive travel at the
headquarters. Such an allowance shall be in lieu of all other Travelling
Allowance for journeys at the headquarters city.
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18. Amount of advance: ‐ (1) An amount of Travelling Allowance, in advance, may
be sanctioned by the controlling officer but it shall not exceed the amount of
Travelling Allowance to which an employee may be entitled to in consequence
of his tour or transfer.
(2) Ordinarily a second advance shall not be sanctioned to an employee
until an account has been given of the first advance.
19. Submission of claims: ‐The right of an employee to Travelling Allowance
including daily allowance is forfeited or deemed to have been relinquished, if
the claim is not preferred within one year from the date of completion of the
journey, to which it relates.
20. Countersignature : ‐ The claim for Travelling Allowance on tour or transfer shall
not be entertained unless they are countersigned by the Competent Authority.
21. Power to relaxation : ‐ Competent Authority may, at his discretion in deserving
cases, for reasons to be recorded in writing, relax any of the conditions for
grant of Traveling Allowance or Daily Allowance under these regulations.
22. Removal of doubt : ‐ Where a doubt arises as to the interpretation of these
regulations, it shall be referred to the Chairperson of the Authority who shall
decide the same.
NOTE: For smooth implementation of regulations notified, it is further stated
that in case of any doubts in respect of the procedure or entitlement, the
clarification already issued, specific to these issues, would also apply.
Whenever it is contravening any specific provision of the regulations notified in
such case reference may be made to Hqrs.
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