Documentum Groups

Group Display Name Internal Group Name Class Private? Dynamic? Role Description
Editorial prof_edtr Group No No Custom Editorial Professional Editorial Group
Content Indexing prof_edtr_plus Group No No Custom Editorial Professional Content Indexing (Editorial Plus)
Editorial (EMED) prof_emed_edtr Group No No Content Manager Professional EMED Editorial Group
Publishing Ops prof_publ Group No No Content Manager Professional Publishing Ops
Publishing Admin prof_publ_admin Group No No Content Manager Professional Publishing Admin
News prof_news Group No No Content Manager Professional News Group
Admin - EMED prof_emed_admin Group No No Content Manager Professional EMED Admin Group
Marketing prof_mktg Group No No Content Manager Professional Marketing Group
Superuser superuser Group No No Administrator Superuser
Owner dm_owner Group No No N/A Object Owner
World (Everyone Else) dm_world Group No No N/A All other Documentum users

Release Notes
v9.10
CR 419 - Added Custom Editorial ROLE, which will disable Lifecycle button for users in that role
CR 419 - Changed rights for editorial users to WP on all content objects (removing CS)

v9.3
Defect
Defect #9336
#9337 -- Defined roles
Added the for each
EMED group
Editorial and Admin groups to the Groups tab of the PRD

v9.4
Update to change any Write permission to Version in Staging/Active/Expired
Added permissions to Pointer object

v9.6
Added Marketing user group. Granted permissions to Company and Department and Lookup object.

3/6/08 v9.7
Defect #11547 - Changed Superuser role from Content Manager to Administrator. Only Superuser is assigned to the Administrator role, which is required to run the Docbasic procedure, which applies lifecycles to obj

8/13/2008 v9.9
CR 374 - Added Publishing Admin group

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 45934784.xls - ACLs

Admins - General
Admins - News
Publishing Ops

Superusers
Editorial

News
Object Type
Professional Asset
Professional Article W D, CS W, CS D, CO D, CO D, CS
Professional Program W D, CS RD D, CO D, CO D, CS
Professional Collection W D, CS RD D, CO D, CO D, CS
Professional Activity RD D, CS RD D, CO D, CO D, CS
Professional Credit Type RD D, CS RD D, CO D, CO D, CS
Professional Media W D, CS W D, CO D, CO D, CS
Professional Img W D, CS W D, CO D, CO D, CS
Publication W D, CS RD W D D, CS
Publication Section W D, CS RD W D D, CS
Publication Subsection W D, CS RD W D D, CS
Professional Company W D, CS RD W D D, CS
Professional Department W D, CS RD W D D, CS
Professional Person W D, CS RD W D D, CS

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 45934784.xls - ACLs - WIP

Publishing Admin
Content Indexing

Editorial (EMED)

Publishing Ops

Admin - EMED

Superusers
Marketing
Editorial

Owner
News
Object Type
Professional Asset -- -- -- -- -- --
Professional Article -- -- -- -- -- --
Article Template W(+P, -C) W(+P, -C) N D, CS D, CS N N N D, CS D
Slide Presentation Template W(+P, -C) W(+P, -C) N D, CS D, CS N N N D, CS D
News Article Template W(+P, -C) W(+P, -C) N D, CS D, CS D, CS N N D, CS D
Professional Program W(+P, -C) W(+P, -C) N D, CS D, CS N N N D, CS D
Professional Collection W(+P, -C) W(+P, -C) N D, CS D, CS WP N N D, CS D
Professional Activity N N N D, CS D, CS N N N D, CS D
Professional Credit Eligibility N N N D, CS D, CS N N N D, CS D
Professional Accreditor N N N D, CS D, CS N N N D, CS D
Professional Media N N N D, CS D, CS RL N N D, CS D
Professional Img RL W, CS N D, CS D, CS W, CS N N D, CS D
Publication N R N D, CS D, CS R N N D, CS D
Publication Section N R N D, CS D, CS R N N D, CS D
Publication Subsection N R N D, CS D, CS R N N D, CS D
Company R R N D, CS D, CS R N D, CS D, CS D
Department R R N D, CS D, CS R N D, CS D, CS D
Person W, CS W, CS N D, CS D, CS W, CS N N D, CS D
Copyright R R N D, CS D, CS R N N D, CS D
Disclaimer R R N D, CS D, CS R N N D, CS D
Lookup R D, CS N R D, CS R N R D, CS D
Professional Concept R D, CS N D, CS D, CS R N N D, CS D
Professional Version Output N N N D, CS D, CS N N N D, CS D
Professional Specialty R D, CS N R D, CS R N N D, CS D
Other Page N N N D, CS D, CS N N N D, CS D
Pointer W, CS W, CS N W, CS D, CS W, CS N N D, CS D
Content Group N N N N D, CS N N N D, CS D

* See Key for clarification of WP and VP

* All of these permissions also apply to template/metatemplate creation.
* Unless specified, all templates per object should have the same permissions as listed.
* If user belongs to more the one group, the user will inherit the highest level permissions for the object

Release Notes
v0.9
New permission added - Write Properties (WP) The user can version the properties only. User cannot view the content. (Must checkout first, change and republish)
New permission added - Write Properties (VP) The user can create the object "shell" and write to the properties only. User cannot view the content.

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 45934784.xls - ACLs - Staging,Active,Expired

Publishing Admin
Content Indexing

Editorial (EMED)

Publishing Ops

Admin - EMED

Superusers
Marketing
Editorial

Owner
News
Object Type
Professional Asset -- -- -- -- -- --
Professional Article -- -- -- -- -- --
Article Template V, CS W(+P,-C), CS N V, CS V, CS N N N W, CS N
Slide Presentation Template V, CS W(+P,-C), CS N V, CS V, CS N N N W, CS N
News Article Template V, CS W(+P,-C), CS N V, CS V, CS V, CS N N W, CS N
Professional Program V, CS W(+P,-C), CS N V, CS V, CS N N N W, CS N
Professional Collection V, CS W(+P,-C), CS N V, CS V, CS VP N N W, CS N
Professional Activity N N N V, CS V, CS N N N W, CS N
Professional Credit Eligibility N N N V, CS V, CS N N N W, CS N
Professional Accreditor N N N V, CS V, CS N N N W, CS N
Professional Media N N N V, CS V, CS RL N N W, CS N
Professional Img RL V, CS N V, CS V, CS V, CS N N W, CS N
Publication N R N V, CS V, CS R N N W, CS N
Publication Section N R N V, CS V, CS R N N W, CS N
Publication Subsection N R N V, CS V, CS R N N W, CS N
Company R R N V, CS V, CS R N V, CS W, CS N
Department R R N V, CS V, CS R N V, CS W, CS N
Person V, CS V, CS N V, CS V, CS V, CS N N W, CS N
Copyright R R N V, CS V, CS R N N W, CS N
Disclaimer R R N V, CS V, CS R N N W, CS N
Lookup R V, CS N R V, CS R N R W, CS N
Professional Concept R V, CS N V, CS V, CS R N N W, CS N
Professional Version Output N N N V, CS V, CS N N N W, CS N
Professional Specialty R V, CS N R V, CS R N N W, CS N
Other Page N N N V, CS V, CS N N N W, CS N
Pointer V, CS V, CS N V, CS V, CS V, CS N N W, CS N
Content Group N N N N V, CS N N N W, CS N

* All of these permissions also apply to template/metatemplate creation.

* Unless specified, all templates per object should have the same permissions as listed.

Please see the Key tab for the rest of the abbreviations
WP Write Properties

Release Notes
v0.9
New permission added - Write Properties (WP) User will be able to write to the properties but will not be able to Edit the content
v9.3

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 Publishing Admin
Content Indexing

Editorial (EMED)

Publishing Ops

Admin - EMED

Marketing
Editorial

News
Object Type
Professional Asset -- -- -- --
Professional Article -- -- -- --
Article Template V, CS W(+P,-C), CS N V, CS V, CS V, CS N N
Slide Presentation Template V, CS W(+P,-C), CS N V, CS V, CS V, CS N N
News Article Template V, CS W(+P,-C), CS N V, CS V, CS V, CS N N
Professional Program V, CS W(+P,-C), CS N V, CS V, CS V, CS N N
Professional Collection V, CS W(+P,-C), CS N V, CS V, CS V, CS N N

Red Groups - Not actively used

Blue Groups - Global Use
 Superusers

Owner

World
-- -- --
-- -- --
W, CS N N
W, CS N N
W, CS N N
W, CS N N
W, CS N N
 45934784.xls - Key

Level Abbreviation Permission Description

1 N None No access is permitted (It will look like the file does not exist - can't query it or see that it exists in the folder)
2 B Browse The user can look at attribute values but not at associated content
3 R Read The user can read content but not update
4 RL Relate The user can attach an annotation to the object and create links to other files
5 V Version The user can version the object (Must checkout first, change and republish)
5.1 VP Version Properties The user can version the properties only. User cannot view the content. (Must checkout first, change and republish)
5.2 WP Write Properties The user can create the object "shell" and write to the properties only. User cannot view the content.
Write Properties, but
5.1 W(+P,-C) not Content Write permission in properties (W+P), but content should be restricted to them to edit(W-C).
6 W Write The user can write and update the object, including metatags

The user can delete the object.

If the user is in a Content Manager group, the Delete option will display in any stage by default if the user is the owner of the object
and has at least Write permission. If the user is in an Administrator role, the Delete option will display for any object where the user
has at least Write permission. However, if either user attempts to delete the object in Active or Staging, WP will display a warning
message: “Warning: Delete files cannot be retrieved. Do NOT Delete files"; WP will not allow the user to delete an object in Active
7 D Delete or Staging.
Extended CS Change State The user can change the document lifecycle state (including power promote) of the object
Extended CP Change Permission The user can change the basic permissions of the object
Extended CO Change Ownership The user can change the owner of the object

The user can run the external procedure associated with the object.
Extended EP Execute Procedure All users having at least Browse permission on an object are granted Execute Procedure permission by default for that object.

The user can change move an object from one folder to another.
Extended CL Change Location All users having at least Browse permission on an object are granted Change Location permission by default for that object.

a. Upon Creation of the Article, Program, Collection objects, Editorial and Content Indexing groups should not have Change State
(CS) permit.
b. Upon Promotion of the Article, Program, Collection objects, Editorial and Content Indexing groups should be granted CS
permission for all lifecycle states.
i. This should occur upon promotion from Staging to Active or upon Power Promotion from WIP to Active.
ii. If the promotion fails, the CS permit should not be granted.
iii. If a new version of the object is created in WIP, the Editorial and Content Indexing groups should still have CS permission, since
Change State upon the object has previously been promoted to Active.
Extended VP, CS* Promotion

Privileges:
0 N None User has no privileges
1 CT Create Type User can create object type
2 CC Create Cabinet User can create cabinets
4 CG Create Group User can create groups
8 Sy Sysadmin User has system administration privileges
16 SU SuperUser User has superuser privileges

Note: These permissions are hierarchical - any permissions granted will include the permissions listed above it.

v9.4
Defect# 9627 - Added clarifying requirement: If user has CS permission, user will be able to power promote

3/6/08 v9.7
Defect #11598 - Updated Delete definition

1/12/2009 v9.11
Added "W(+P,-C)" permission, eliminated "VP" and "WP"

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