Tendernotice 1 PDF

BHARAT PETROLEUM CORPORATION LIMITED
BS-VI MS BLOCK PROJECT OF

M/s BPCL-KOCHI REFINERY, KOCHI, KERALA
(BIDDING DOCUMENT NO. BM/B034-0MN-CE-TN-8000/1000)
BIDDING DOCUMENT
FOR
PILING WORKS
Prepared & Issued by:
Sl. No. …….

MASTER INDEX
NAME OF WORK : PILING WORKS FOR BS-VI MS BLOCK PROJECT OF M/s
BPCL-KOCHI REFINERY, KOCHI, KERALA
BIDDING DOCUMENT NO. : BM/B034-0MN-CE-TN-8000/1000

PART-I: COMMERCIAL
SL. NO. DESCRIPTION NO. OF

SHEETS
1.0 COVER PAGE 01

2.0 MASTER INDEX 02
3.0 NOTICE INVITING TENDER (SHORT) 01
4.0 NOTICE INVITING TENDER (DETAILED) 09+3
5.0 ACKNOWLEDGEMENT CUM CONSENT LETTER 02
6.0 INSTRUCTIONS TO BIDDERS (ITB) 15
7.0 INSTRUCTIONS FOR E-TENDERING 5
8.0 PROPOSAL FORMS 31
9.0 GENERAL CONDITIONS OF CONTRACT (GCC) &
48+22
SAFETY REGULATIONS OF BPCL-KOCHI REFINERY
10.0 SPECIAL CONDITIONS OF CONTRACT (SCC) 33

11.0 ANNEXURES TO SCC
i) Scope of Work 03
ii) Scope of Supply 02
iii) Time Schedule 02
iv) Measurement of Work 03
v) Terms of Payment 08
vi) Minimum Required Equipments, Tools & Tackles 03
vii) Minimum Key Construction Manpower 02
viii) Qualification & Experience requirements of Manpower 06
to be deployed at Site
ix) Quality Management System 22

x) Spec. for Health, Safety and Environment 196
Management, Safety Measures for Electrical Installations
during Construction, OISD.
xi) Approval of Sub-Contractor 02
xii) Conditions for Issue and Reconciliation of Materials 10
xiii) Integrity Pact 07
xiv) Financial Deterrent for Violation of Safety norms by 11
Contractors
Page 1 of 2
SL. NO. DESCRIPTION NO. OF
SHEETS
xv) Methodology for procurement of structural steel, tmt 02
bars & cement by contractors
xvi) Calibration requirement of monitoring and measuring 06
devices at construction sites
xvii) RELEASE OF FRONT TO THE CONTRACTOR 02
12.0 SCHEDULE OF RATES (SOR) 20
PART-II: TECHNICAL
SL.
DESCRIPTION NO. OF SHEETS
NO.
1.0 SCOPE OF WORK AND SPECIFIC AS PER MASTER INDEX OF
REQUIREMENTS, SPECIFICATIONS, DOCUMENT (TECHNICAL),
STANDARDS, ITP’S AND DRAWINGS AS PER DOCUMENT NO. B034-0MN-
MASTER INDEX OF TECHNICAL DOCUMENTS 81-41-CE-T-8000
(Bidders are requested to visit e-procurement website: https://eprocure.gov.in/cppp

for full details of the Bidding Document)
Page 2 of 2
NOTICE INVITING TENDER (NIT)
FOR BS-VI MS BLOCK PROJECT OF
M/s BPCL KOCHI REFINERY, KOCHI
(DOMESTIC COMPETITIVE BIDDING)
Engineers India Limited (EIL), on behalf of Bharat Petroleum Corporation Limited, Kochi Refinery
(BPCL-KR) invites E-bids from eligible bidders for the following works:
BIDDING DOCUMENT NO.: BM/B034-0MN-CE-TN-8000/1000
Bid submission due
Name of Work Bidding Document on Website
date and time
PILING WORKS From 27.04.2017 To 17.05.2017 Up to

12:00 HRS (IST) on 17.05.2017 12:00 Hrs. (IST)
Opening of Unpriced Bid shall be on 18.05.2017 at 1400 Hrs (IST).

Contact Person: DGM (C&P, SCM-2), Telephone No.: +91-124-3802332 / 380 2447 / 3802441, E-mail:
biswajit.mandal@eil.co.in, sk.mandal@eil.co.in , siddharth.sethu@eil.co.in
The Detailed NIT along with Qualification Criteria and Bidding Document can be viewed/ downloaded
directly from Govt. e-procurement Portal: https://eprocure.gov.in/cppp. A link for the complete Bidding
Document is available on EIL website: http://tenders.eil.co.in; and BPCL website:
www.bharatpetroleum.in.
Bidders are required to upload & submit their E-bid through the Central Public Procurement Portal:
https://eprocure.gov.in/cppp only.
All amendments, time extension, clarifications, etc. will be uploaded in the websites only and will not be
published in Newspapers. Bidders should regularly visit website to keep themselves updated.
Dy. General Manager (C&P, SCM-2)

Engineers India Limited, Gurugram
Page 1 of 1
NOTICE INVITING TENDER (NIT)
FOR
PILING WORKS FOR BS-VI MS BLOCK PROJECT OF
M/s BPCL KOCHI REFINERY, KOCHI, KERALA
BIDDING DOC. NO.: BM/B034-0MN-CE-TN-8000/1000
(DOMESTIC COMPETITIVE BIDDING)
E-Tendering
1.0 INTRODUCTION:
1.1 Bharat Petroleum Corporation Ltd.-Kochi Refinery (BPCL-KR) is in the process of
establishing a BS-VI MS Block Project. M/s Engineers India Limited (EIL) has been
appointed as Project Management Consultant (PMC) for the project.
2.1 Engineers India Ltd. (EIL) on behalf of M/s Bharat Petroleum Corporation Limited, invites
Bids under Single Stage Two Part Bid System for execution of ‘PILING WORKS’ from
eligible bidders with sound technical and commercial capabilities meeting the Bidder
Qualification Criteria stated in Cl. 5.0.
2.0 BRIEF SCOPE OF WORK:

2.1 The brief scope of work includes supply of materials, installation & testing of straight shaft
Bored cast in-situ piles for Stage-1 for BS-VI MS Block Project (MSBP) at BPCL Kochi
Refinery.
The work involves but not limited to the following:
a) Construction of 500mm diameter straight shaft RCC bored cast in-situ piles. The
approximate length of piles below cut-off level and approximate number of piles are as
given in Table-I.
Table-I
Unit/Area Pile Type Approx. no. Approx. length
of Piles below COL1
NHT/CCR/ISOM, Cooling Tower, Air Type-I 2300 7m to 21m

Compressor, Offsite Rack, Tank Farm &
Flare areas Type-II 500 7m to 21m
b) Carrying out of Initial Load tests as specified on the test piles specifically installed for
the purpose and Routine Load tests as specified on job piles randomly selected by
Engineer-in-charge.
c) Carrying out Low Strain Integrity test on job piles randomly selected by Engineer-in-
charge.
The detailed scope of work shall be as per the Bidding Document.
3.0 TIME SCHEDULE FOR COMPLETION:

3.1 Completion period for entire work shall be 05 (Five) Months from the date of issue of Fax
of Acceptance (FOA).
B034_T-8000-1000_NIT-DETAILED Page 1 of 9
4.0 SALIENT DETAILS:
a) Bidding Document on Website : From 27.04.2017 to 17.05.2017
b) Site Visit : On 04.05.2017
c) Last date of Receipt of Bidder’s : On 04.05.2017

Queries for Pre-Bid Meeting
d) Date of Pre Bid Meeting : at 10:30 Hrs. (IST)on 08.05.2017
e) Last Date and time of Online : Upto 12:00 Hrs. (IST)on 17.05.2017
submission of Bids (Bid Due
Date)
f) Online Opening of Techno- : 14:00 Hrs. (IST) on 18.05.2017

commercial Unpriced Bid
Rs. 10,00,000/- (Rupees Ten Lakh only)

g) Earnest Money Deposit / Bid :
Security
h) Cost of Bidding Document (Non- : Not Applicable

Refundable)
i) Opening of Priced Bids : On date & time to be intimated later
If any of the dates identified above happen to be a declared holiday/closed day in EIL
Gurugram, the next working day shall be considered. EIL Office working hours are from
08:30 Hours to 17:00 Hours, from Monday to Friday.
The complete Bidding Document is available and can be viewed / downloaded directly from
Govt. e-procurement Portal: http://eprocure.gov.in/cppp. A link for the complete Bidding
Document is available on EIL website: http://tenders.eil.co.in; and BPCL website:
All amendments, time extension, clarifications, etc. will be uploaded in the websites only
and will not be published in Newspapers. Bidders should regularly visit the above website(s)
to keep themselves updated.
Bids are to be submitted only on e-procurement module of the Central Public Procurement
Portal (CPP) i.e. http://eprocure.gov.in/cppp. Bidder to follow instructions as given in
Annexure-I to ITB (E-Tendering Methodology) for registering on the CPP Portal and
submitting their bids online on the CPP Portal. It may be noted that the price details are
required to be filled & submitted only on the Schedule of Rates (SOR) format downloaded
from Govt. e-procurement Portal, during the period the bidding document and its
amendment (if any) is available on website.
Request for extension or any queries received from any bidder with in less than four working
days prior to bid due date shall generally be ignored, since there will not be adequate time
for proper communication with Client and other Bidders. Bidders shall submit the bid directly
and in their own name without involving any intermediaries.
The Bidding Document is non-transferrable. Bidder shall download the Bidding Document
in their own name and submit bid directly.
5.0 BIDDER QUALIFICATION CRITERIA (BQC):
Bidder should be a Proprietorship / Partnership firm in India or a Company registered in
India under Indian Companies Act and shall fulfil the following qualification criteria in order
to qualify for this work:
5.1 EXPERIENCE CRITERIA (COMMERCIAL)

5.1.1 The Bidder should have completed at least one or two or three contract(s) involving Piling
works of Bored cast-in-situ RCC piles of minimum value(s) as indicated below, during the
last Seven (7) years reckoned from the due date for submission of bids.
DESCRIPTION Minimum Value
One Work of Value Rs. 1760 Lakh

OR
Two Works each of Value Rs. 1100 Lakh
OR
Three Works each of Value Rs. 880 Lakh
5.1.2 In case Bidder has executed and completed Composite Works which includes the
qualifying work(s) stated in Cl. No. 5.1.1, then value of such qualifying work(s) out of the
total value of Composite Works shall be considered for the purpose of qualification.
5.1.3 A job executed by a bidder for its own plant/projects cannot be considered as experience
for the purpose of meeting requirement of BQC of the tender. However, jobs executed for
Subsidiary/Fellow subsidiary/Holding company will be considered as experience for the
purpose of meeting BQC subject to submission of tax paid invoice(s) duly certified by
Statutory auditor of the Bidder towards payments of statutory tax in support of the job
executed for Subsidiary/Fellow subsidiary/Holding company. Such bidders shall submit
these documents in addition to the documents specified in the bidding documents to meet
BQC.
5.1.4 A job completed by a bidder as a sub-contractor shall be considered for the purpose of
meeting the experience criteria of BQC subject to submission of following documents in
support of meeting the “Bidder Qualification Criteria”:
a) Copy of work order along with SOR issued by main contractor.
b) Copies of Completion Certificates from the end User/ Owner/Consultant and also
from the main Contractor. The Completion Certificates shall have details like work
order no. /date, brief scope of work, ordered & executed value of the job, completion
date etc. as required for qualification of the bidder in line with BQC.
5.2 EXPERIENCE CRITERIA (TECHNICAL)

5.2.1 Bidder on his own should have executed and completed bored cast in-situ straight shaft
RCC piles of diameter 450 mm and above of total length as per the following criteria during
last seven (7) years period reckoned from the due date of submission of bid:
i) Total piling not less than 14,500 meters in a single contract.

OR
ii) Total piling not less than 10,900 meters each in two contracts.
5.3 FINANCIAL CRITERIA
5.3.1 Annual Turnover:
The average annual turnover of the bidder during the immediate preceding 03 financial years
shall not be less than Rs. 660 Lakh as per the audited annual financial results as on due date
of submission of bid.
5.3.2 Networth:
Bidder’s Net Worth as per latest audited financial statement shall be positive.
5.3.3 Working Capital:
The bidder shall submit proof of having arrangements with their banker(s) for working capital
requirement in the form of free line of credit for minimum value of Rs. 220 Lakh as per the
format attached in the Proposal Forms Section of Bidding document.
Notes:-
(i) In case a bidder is having wholly owned subsidiaries but only a single consolidated annual
report is prepared and audited which includes the financial details of their wholly owned
subsidiaries, consolidated audited annual report shall be considered for establishing the
financial criteria subject to statutory auditor/ chartered accountant of the bidder certifying
that separate annual report of bidder (without the financial data of subsidiaries) is not
prepared and audited.
(ii) Further, in case a bidder is a subsidiary company and separate annual report of the bidder
is not published, but only a consolidated annual report of the Parent Company is available,
consolidated audited annual report shall be considered for establishing the financial criteria
subject to statutory auditor/ chartered accountant of the bidder certifying that separate
annual report of bidder is not prepared and audited.
(iii) In case the financial year closing date is within 9 months of bid due date and audited annual
report of immediate preceding financial year is not available, Bidder has the option to
submit the financial details of the three previous years immediately prior to the last financial
year. Otherwise, it is compulsory to submit the financial details of the immediate three
preceding financial years.
Example, In case, audited annual report of immediate preceding financial year (year ending
31st March) is not available and where bid closing date is up to 31st December, the
financial details of the three previous years immediately prior to the last financial year may
be submitted. However, in case the bid closing date is after 31st December, it is compulsory
to submit the financial details of the immediate three preceding financial years only.
(iv) The bidder shall furnish the original declaration letter from the bank for availability of line of
credit
5.4 DOCUMENTS AND DATA REQUIRED WITH BID
The bidder shall furnish documentary evidence as below:
5.4.1 Bidder shall complete and submit the Experience Record Proforma provided under the
Proposal Forms of the Bidding Document (along with supporting documents mentioned) to
establish that the bidder meets the Bidder Qualification Criteria as per NIT.
5.4.2 For Experience Criteria (Commercial):
5.4.2.1 Bidder shall furnish documentary evidence i.e. copies of work orders/ relevant pages of
contract/SOR, completion certificate, from the Owner/ Consultant (in case of sub-
contractor, copy of work order and completion certificate from main contractor also) of
work executed in the first instance itself, in support of their fulfilling the qualification criteria.
EIL reserve the right to complete the evaluation based on the details furnished without
seeking any additional information.
5.4.2.2 For Composite Works, in the event the value of the qualifying work(s) cannot be
ascertained from the Work Order/Completion Certificate submitted by Bidder, Copy of
Schedule of Rates (SOR) as per Contract, relevant pages of Contracts, Copy of relevant
pages of Final Bill certified by Owner for establishing requirement of BQC or written letter
from their Client specifying the nature of work with quantities and values can be submitted
for qualification.
5.4.3 For Experience Criteria for (Technical)
5.4.3.1 The bidder shall, in his own interest, furnish complete documentary evidence to justify that
the bidder meets the Technical Qualification Criteria as given above.
The documents to be furnished should include the following:
i) Work order of bored cast in-situ RCC piling works mentioning the value and the
scope of work as documentary evidence.
ii) Documentary evidence of successful completion of bored cast in-situ RCC piling
works from the Client. Completion certificate shall contain volume of work in terms
of total length indicating diameter and length of pile installed.
5.4.4 For Financial Criteria:

5.4.4.1 Bidder shall furnish documentary evidence in the form of complete Audited Annual Report/
Financial Statements- Balance sheets and Profit and Loss Accounts statements of the
preceding 3 (Three) financial years, Letter from their Banker(s) for working capital
requirement etc. along with the Bid to establish Bidder’s conformance to Financial Criteria
mentioned in Cl. 5.3 above.
5.4.5 REQUIREMENT OF AUTHENTICATION AND SUBMISSION OF DOCUMENTS :
5.4.5.1 AUTHENTICATION:
i. Submission of authentic documents is the prime responsibility of the bidder. Wherever
BPCL/EIL has concern or apprehensions regarding the authenticity/correctness of any
document, BPCL/EIL reserve the right to get the documents cross-verified from the
document issuing authority.
ii. All documents furnished by the bidder in support of meeting the Experience Criteria
(Commercial), Experience Criteria (Technical) and Financial Criteria (5.1, 5.2 and 5.3
above) of BQC shall be:
a) Duly certified by Statutory Auditor of the Bidder or a practicing Chartered Accountant
(not being an employee or a Director and not having any interest in the Bidder’s
company) where audited accounts are not mandatory as per law,
OR
b) Duly notarized by any notary public in the Bidder’s country. In case of Notarization,
Bidder shall also submit an affidavit in the format as per Annexure-A attached with
NIT, signed by the Authorised signatory of the Bidder.
OR
c) Bidder shall submit self-certified documents from any one out of CEO or CFO or
Company Secretary of the Bidder (Limited company only) along with Self-Certification
as per Annexure – B attached with NIT. This option shall not be applicable to
Proprietorship/ Partnership firms.
iii. With regard to financial documents, Bidder submits bound original printed booklet of
complete published and audited annual financial statements including balance sheet,
profit & loss accounts and all other schedules for the preceding three financial years,
the same shall be considered without certification as mentioned above.
However, in case the bidder submits either a photo copy of audited financial statement
or a translated copy of the published financial statements, the same shall be certified as
per 5.4.5.1 (ii) above.
5.4.5.2 SUBMISSION OF DOCUMENTS
i. All documents furnished by the bidder in support of meeting the Commercial, Technical
and Financial criteria (5.1, 5.2 and 5.3 above) of BQC as per NIT shall be Digitally Signed
authenticated copies and submitted in e-tendering website along with their offer.
In case of submission of digitally signed authenticated copies of documents for meeting
BQC, bidder shall not be required to submit the original authenticated documents in physical
form to BPCL subject to confirmation by bidder on Annexure-C attached with NIT.
ii. In case bidder is not able to submit the authenticated documents through e-tendering
website as per the requirement of bidding document, bidder shall submit the hard copy of
authenticated copies of documents for meeting BQC, as above in a separate section/
booklet within 7 (Seven) calendar days of unpriced-bid opening at the address mentioned
below. This section/booklet shall be titled as “Documentation against Bidder
Qualification Criteria (Commercial, Technical & Financial)” with proper index and page
numbering.
The address for submission of above documents including Earnest Money Deposit,
Integrity Pact, Power of Attorney is given at Clause no. 7.6 below.
iii. Similar to BQC documents, Power of Attorney can be submitted Digitally Signed as per the
requirement specified in the Bidding Document.
5.4.6 Bidder should submit Solvency certificate from Nationalised/ Scheduled Banks.
5.4.7 Bidders should have valid PF/VAT/Service Tax registrations and PAN. In case any Bidder
is not able to submit the same at the time of Bidding, the Bidder shall submit an undertaking
that the same shall be submitted by them within 2 months of award, in case the work is
awarded to them.
5.4.8 Any additional documents if deemed necessary to establish the qualifying requirements
may be submitted by the Bidder.
5.5 BPCL/EIL reserves the right to complete the evaluation based on the details furnished
(without seeking any additional information) and / or in-house data, survey or otherwise.
5.6 Failure to meet the above Qualification Criteria will render the Bid to be summarily rejected.
Therefore, the bidder shall in his own interest furnish complete documentary evidence in
the first instance itself along with their bids, in support of their fulfilling the Qualification
Criteria as given above.
5.7 For details regarding submission of bids, refer Instructions to Bidder (ITB).
6.0 SITE VISIT & PRE-BID MEETING
6.1 Bidders are invited for site visit as per the date mentioned in Cl. 0b) above.
6.2 The Bidders are requested to attend a pre-bid meeting at 3rd Floor, Tower-I, EIL R&D Centre,
Sector-16 (on NH-8), Gurugram-122001, India, as per the date mentioned in Cl. 0d) above.
6.3 The bidder may send their queries, if any, on Bidding Document by courier/e-mail to reach
EIL prior to Pre-bid meeting. These queries shall be replied during the Pre-bid meeting.
6.4 The queries raised (without identifying the sources of the query) and the responses given
will be transmitted to all who have been provided access to the bid documents and
submitted their intent to quote.
7.0 SUBMISSION OF BIDS & VALIDITY
7.1 Bids are required to be submitted only through CPP Portal (URL:
http://eprocure.gov.in/cppp) using valid digital signature Certificates. Bidders are required
to register themselves on the Central Public Procurement Portal (URL:
http://eprocure.gov.in/cppp). No registration fee would be charged from the bidders.
Detailed Instructions in this regard are provided as Annexure-I to Instructions to Bidder (ITB)
section of the Bidding Document.
7.2 Bidders in their own interest are requested to register on the CPP Portal and upload/submit
their bid well in time. Bidder will be responsible for any delay due to other issues.
7.3 Physical Bids / Offers or Bids through any other mode shall not be accepted. The Offers
submitted through e-tendering system, as above shall only be considered for evaluation and
ordering. Bids sent through Fax/E-mail/Courier/Computer floppy/CD/Pen Drive shall not be
accepted.
7.4 Bidder to refer E-tendering Methodology provided as Annexure-I to Instructions to Bidders
(ITB) in the bidding document. Bidders are requested to get acquainted with the E-
Tendering System in advance and obtain/seek clarifications, if any from EIL and / or the
CPP Portal Help Desk (Contact No. +91-120-4200462, +91-120-4001002, +91-
8826246593, 1800-3070-2232 or Mobile Nos. +91-7878007972/ +91-7878007973) and e-
mail support.nic@eil.co.in.
7.5 Validity of bid shall be 4 (Four) months from the final due date of opening of Techno-
commercial (Un-priced) Bids.
7.6 Earnest Money Deposit, Integrity Pact, Power of Attorney, BQC documents and any other
document required to be submitted in original shall be submitted in sealed envelopes to the
below mentioned address within 7 calendar days from the date of opening of unpriced bids.
Scanned copy of the same to be uploaded on e-procurement Portal:
Kind Attention: Mr. Biswajit Mandal-DGM (SCM2-C&P),
3rd Floor, Tower-I,
Engineers India Limited,
Sector-16 (On NH-8), Gurugram
Haryana-122001
8.0 EARNEST MONEY DEPOSIT (EMD) AND BIDDING DOCUMENT FEE
8.1 Earnest Money Deposit (EMD) as mentioned above shall be submitted within the Bid Due
Date. EMD shall be submitted in the form of crossed Demand Draft / Pay Order / Banker’s
Cheque or Bank Guarantee (as per Proforma provided in the GCC) in favour of “Bharat
Petroleum Corporation Ltd.” payable at Kochi. Earnest Money Deposit (EMD) shall be valid
for a period of 6 (Six) months from the due date of opening of Techno-commercial Bids
and shall be submitted from any Indian Scheduled Commercial Bank / Indian Branch of
Foreign Bank.
Exemption of EMD will be applicable for Micro and Small Enterprises (MSEs) registered
with National Small Industries Corporation (NSIC) as per provision mentioned in para 8.4
below.
8.2 Bidders are required to submit the EMD (in the prescribed format) in original at the time of
bid submission in sealed envelope and are required to upload the scanned copy of EMD on
e-Tendering website along with e-Bid. EMD in original shall be submitted in a sealed
envelope titled “Earnest Money Deposit for Bidding Document No. BM/B034-0MN-CE-
TN-8000/1000. Bidder must upload the scanned copy of EMD (in the prescribed format) on
e- Tendering website along with the e-bid. Swift message/Cheque/Cash shall not be
acceptable. In case bidder fails to upload scanned copy of EMD on e-tendering website by
the bid due date & time, such bid shall not be considered for evaluation.
8.3 If the Bidder is unable to submit original EMD within the due date and time for Bid
submission, he may submit the same within 7 calendar days from the date of unpriced bid
opening, provided copy of the same have been uploaded on E-Tendering website. In case
the Bidder fails to submit the EMD in original within 7 calendar days from the date of un
priced bid opening, his bid shall be rejected, irrespective of their status / ranking in tender
and notwithstanding the fact that a copy of EMD were uploaded earlier by the Bidder.
8.4 EMD exemption will be applicable for Micro and Small Enterprises (MSEs) registered with
District Industries Centres (DIC) or Khadi and Village Industries Commission or Khadi and
Village Industries Board or Coir Board or National Small Industries Corporation (NSIC) or
Directorate of Handicraft and Handloom or MSEs having Udyog Aadhaar Memorandum
orany other body specified by Ministry of Micro, Small and Medium Enterprises. On opening
the un-priced bid, the certificate will be verified for registration. If the bidder meets this
requirement, their bid will be processed further. If not, the bidder will be asked to submit
EMD. In case the bidder does not submit the EMD within 07 calendar days of EIL intimation,
then their bid shall be rejected. The certificate shall be valid as on date of opening of
unpriced bid.
8.5 Documents to be submitted by MSEs along with un-priced bid :
a) Documentary evidence that the bidder is a Micro or Small Enterprises registered with
District Industries Centres or Khadi and Village Industries Commission or Khadi and
Village Industries Board or Coir Board or National Small Industries Corporation or
Directorate of Handicrafts and Handloom or having Udyog Aadhaar Memorandum or
any other body specified by Ministry of Micro, Small and Medium Enterprises.
b) The above document submitted by the bidder shall be duly certified (in original) by
Notary or the Statutory Auditor of the bidder or a practicing Chartered Accountant (not
being an employee or a Director or not having any interest in the bidder’s company/firm)
where audited accounts are not mandatory as per law or duly notarized by any Notary
Public in the bidder’s country.
c) If the bidder does not provide the appropriate document or any evidence to substantiate
the above, then it will be presumed that they do not qualify for any preference
admissible in the Public Procurement Policy, 2012.
8.6 There will be no waiver of EMD for Public Sector Undertaking of Central/State Government
Undertakings.
9.0 GENERAL
9.1 BPCL/EIL reserves the right to carry out capacity & capability assessment of the bidder
using in-house information and past performance.
9.2 If the bidder / bidder’s proposed subcontractor are on Holiday/Negative list of OWNER or
EIL or MOP & NG or other Oil PSE on due date of submission of bid/ during the process of
evaluation of the bids, the offers of such bidder(s) shall not be considered for bid
opening/evaluation/Award. If the bidding document were issued inadvertently/ downloaded
from website, offers submitted by such bidders shall also be not considered for bid
opening/evaluation/Award.
9.3 BPCL/EIL will not be responsible or liable for cost incurred in preparation & submission of
bids, regardless of the conduct or outcome of the bidding process.
9.4 BPCL /EIL reserves the right to disqualify any bidder during the tendering process by
evaluating their current financial conditions and performance in jobs under execution by
them for IREP/other jobs under EIL and earlier jobs executed for other BPCL Projects or for
any other Public Sector Undertaking.
9.5 In case any Bidder is found to be involved in cartel formation, his Bid will not be considered
for evaluation / placement of order. Such Bidder will also be debarred from bidding in future.
9.6 Canvassing in any form by the Bidder or by any other agency on their behalf may lead to
disqualification of their Bid.
9.7 Unsolicited clarifications to the offer and / or change in the prices during the validity period
would render the bid liable for rejection.
9.8 Bidder shall not be under liquidation, court receivership or similar proceeding.
9.9 Integrity Pact, duly signed & stamped on each page, shall be submitted with Techno-
commercial bid, failing which the bid shall not be considered for further evaluation.
9.10 For detailed specifications, terms and conditions and other details, refer complete Bidding
Document.
9.11 Techno-commercial part of the Bids shall be opened at 14:00 Hrs. (IST) on the due date for
opening of Bids. Time and date of opening of Price Bids shall be notified to the qualified and
acceptable bidders at a later date.
Bidders may view the Bid opening statement through CPP Portal at
http://eprocure.gov.in/cppp after conclusion of Unpriced Bid Opening by Owner /EIL
or may witness the bid opening in EIL Office, Gurugram.
9.12 Total works shall be awarded to one agency based on total lowest (L1) evaluated price as
per the provisions of the Bidding Document.
9.13 Bids received after stipulated bid due date and time i.e. late bids due to any reasons
whatsoever will not be considered.
9.14 Bids on Consortium or unincorporated Joint-Venture basis shall not be accepted.
9.15 OWNER/EIL reserves the right to reject any or all the bids received or annul the bidding
process at any time without assigning any reason whatsoever.
9.16 Owner reserves its right to allow Public Sector Enterprises (Central/State), purchase
preference as admissible/applicable from time to time under the existing Govt. Policy.
9.17 Clarifications if any, can be obtained (on working days, between 09:00 hrs to 16:00 hrs)
through: Telephone Nos.: +91-124-380 2332/2447/ 2441 and /or E-
mail:biswajit.mandal@eil.co.in, sk.mandal@eil.co.in, siddharth.sethu@eil.co.in.
Queries / Clarifications relating to the CPP Portal / online bid submission process can be
obtained from the 24 X 7 CPP Portal helpdesk at Contact No. +91-120-4200462, +91-120-
4001002, +91-8826246593, 1800-3070-2232 or Mobile Nos. +91-7878007972/ +91-
7878007973 and E-mail: support.nic@eil.co.in
Dy. General Manager (SCM 2-C&P)

Engineers India Limited, Gurugram
Annexure-A to NIT
AFFIDAVIT
(TO BE SUBMITTED ON A NON JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)
AFFIDAVIT OF ..................................., S/o D/o _________________, resident of ____________

EMPLOYED AS ____________________ AS.......................... WITH.................................................
HAVING OFFICE AT.......................... PIN............................
I, the above named deponent do hereby solemnly affirm and state as under:-
1. That I am the authorized representative and signatory of M/s.......................
2. That the document (s) submitted, as mentioned hereunder, by M/s ..................... alongwith the
Bid Document submitted under covering letter no. ......... dated ....... towards Tender No. ........
for.......... (Project) has / have been submitted under my knowledge.
Sr. No. Document Reference Document subject Issuing Authority
No. &Date
3. That the document(s) submitted, as mentioned above, by M/s ...........alongwith the Bid Document
for meeting the Bid Qualification Criteria thereunder, vide covering letter no. .... dated .......,
towards Tender No. ...... for ................ are authentic, vide covering letter of their originals and
have been issued by the issuing authority mentioned above and no part of the document(s) is
false, forged or fabricated.
4. That no part of this affidavit is false and that this affidavit and the above declaration in respect of
genuineness of the documents has been made having full knowledge of (i) the provisions of the
Indian Panel Code in respect of offences including, but not limited to those pertaining to criminal
breach of trust, cheating and fraud and (ii) provisions of bidding conditions which entitle the Owner
/ EIL to initiate action in the event of such declaration turning out to be a misrepresentation or
false representation.
5. I depose accordingly.
DEPONENT
VERIFICATION
I, .......................the deponent above named do hereby verify that the factual contents of this
affidavit are true and correct. No part of it is false and nothing material has been concealed there
from.
Verified at ..............on this ........... day of .................20....
DEPONENT
Page 1 of 3
Annexure–B to NIT
SELF-CERTIFICATION
I, _____________________ S/o/D/o of _________________________________, working as

CEO/CFO/Company Secretary (indicate, as applicable) of the Company
_______________________________ having its registered office at
_________________________________________________________ certify that all the details
including documents pertaining to Bidder Qualification Criteria signed by undersigned vide our offer
reference ___________________ against your Enquiry document
______________________________________, are true, authentic, genuine and exact copy of its original.
It is certified that none of the documents are false/forged or fabricated. All the documents submitted has
been made having full knowledge of (i) the provisions of the Indian laws in respect of offences including,
but not limited to those pertaining to criminal breach of trust, cheating and fraud and (ii) provisions of
bidding conditions which entitle the Owner/EIL to initiate action in the event of such declaration turning out
to be a misrepresentation or false representation.
I further certify that further documents, if any, required to be submitted by our company, shall be submitted
under my knowledge and those documents shall also be true, authentic, genuine, exact copy of its original
and shall not be false/forged or fabricated.
DECLARATION
I, _____________________ S/o/D/o of _________________________________, working as

CEO/CFO/Company Secretary (indicate, as applicable) of the Company
_______________________________ having its registered office at
_________________________________________________________ with reference to our bid
_________________________ against your Enquiry document
___________________________,declare that in case, at a later date, any of the document submitted in
our bid referred above is found to be false/forged or fabricated, I, shall be held responsible for the same
and EIL/Owner has every right to take action against me and my company, as deemed fit as per provisions
of the bidding documents including EIL/Owner’s right to put our company on Holiday/ Black list for future
business with EIL/Owner.
Specimen Signature of authorized representative
Signature
Name & Designation (CEO or CFO or Company Secretary)
Page 2 of 3
Annexure-C to NIT
COMPLIANCE TO AUTHENTICATION REQUIREMENT
We hereby confirm that all authenticated documents submitting for meeting Bidder’s qualification
criteria are certified as per the authentication requirement defined in Bidding Document.
Signature of Bidder: _______________________________
Name of Bidder: ____________________________________
Company Seal: _________________________________
Page 3 of 3
ACKNOWLEDGEMENT CUM CONSENT LETTER
To
3rd FLOOR, TOWER-I,

ENGINEERS INDIA LIMITED,
SECTOR-16 (ON NH-8), GURUGRAM
HARYANA-122001
ATTN.: Mr. B. MANDAL, DGM (SCM-2, C&P)
TEL NO.: 0124-380-2332 / 2447 / 2441

E-Mail: biswajit.mandal@eil.co.in / sk.mandal@eil.co.in / siddharth.sethu@eil.co.in
NAME OF WORK: PILING WORKS FOR BS-VI MS BLOCK PROJECT OF M/s BPCL-
KOCHI REFINERY, KOCHI, KERALA
(BIDDING DOCUMENT NO.: BM/B034-0MN-CE-TN-8000/1000)
Dear Sir,
We hereby acknowledge receipt of a complete set of Bidding Document along with enclosures for
subject work as per the Master Index, for our use in preparing the Bid.
We undertake that the contents of the above Bidding Document shall be kept confidential and further
that the drawings, specifications and documents shall not be transferred and that the said documents
are to be used only for the purpose for which they are intended.
A) We intend to bid as requested for the subject work and furnish following details with respect to
our quoting office:
(i) POSTAL ADDRESS : ________________________
________________________
________________________
(ii) TELEPHONE NUMBER : ________________________
(iii) TELEFAX NUMBER : ________________________
(iv) CONTACT PERSON : ________________________
(v) E-MAIL ADDRESS : ________________________
B) Contact person at Delhi, if any:
(i) POSTAL ADDRESS : ________________________
________________________
________________________
(ii) TELEPHONE NUMBER : ________________________
(iii) TELEFAX NUMBER : ________________________
(iv) CONTACT PERSON : ________________________
(v) E-MAIL ADDRESS : ________________________
5_B034-1000_ACK-LETTER Page 1 of 2
C) We are unable to bid for the reasons given below and we are returning back the entire set of
Bidding Documents.
Reasons for non-submission of Bid:
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
BIDDER'S NAME : _________________________
SIGNATURE : _________________________
NAME : _________________________
DESIGNATION : _________________________
DATE : _________________________
NOTE: Bidder is requested to furnish the details mentioned at (A) and (B) or (C) immediately
after receipt/download of Bidding Document.
(SIGNATURE OF BIDDER)
5_B034-1000_ACK-LETTER Page 2 of 2
BS-VI (MS BLOCK) Instructions to Bidders
M/s Bharat Petroleum Corporation Limited, Kochi Refinery Piling Works
Job No. B034 Page 1 of 15
INSTRUCTIONS TO BIDDERS
Engineers India Limited

Gurugram
TABLE OF CONTENTS
1.0 GENERAL ....................................................................................................... 4

1.1 Introduction .................................................................................................... 4
1.2 Acknowledgement & Confirmation to bid ...................................................... 4
1.3 Confidentiality of Document ........................................................................... 4
1.4 Cost of Bidding ................................................................................................ 4
1.5 Site Visit ......................................................................................................... 4
1.6 Pre-bid meeting ............................................................................................... 5
2.0 BIDDING DOCUMENT, CLARIFICATION AND AMENDMENT ..................... 5

2.1 Bidding Document ........................................................................................... 5
2.2 Clarification Requests by Bidder .................................................................... 6
2.3 Amendment of Bidding Document .................................................................. 6
3.0 PREPARATION AND SUBMISSION OF BIDS............................................... 6

3.1 E-Tendering ..................................................................................................... 6
3.2 Language of Bid .............................................................................................. 7
3.3 Documents Comprising the Bid ...................................................................... 7
3.4 Bid Prices ...................................................................................................... 10
3.5 Currencies of Bid & Payment ....................................................................... 10
3.6 Bid Validity .................................................................................................... 10
3.7 Earnest Money Deposit/Bid Security ............................................................ 10
4.0 SUBMISSION OF BID ................................................................................... 12
5.0 BID OPENING AND EVALUATION .............................................................. 12

5.1 Opening of Techno-Commercial Part of Bid ................................................. 12
5.2 Clarification & Additional Information ......................................................... 12
5.3 Bid Evaluation Criteria .................................................................................. 13
5.4 Opening of Price Part of Bid ......................................................................... 13
5.5 Evaluation of Price Bids................................................................................ 14
5.6 Bid Evaluation Process to be Confidential ................................................... 14
5.7 Owner’s Right to Accept or Reject a Bid ...................................................... 15

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6.0 NEGOTIATION AND AWARD OF WORK .................................................... 15

6.1 Negotiation ................................................................................................... 15
6.2 Award of Work............................................................................................... 15
6.3 Contract Document ....................................................................................... 15
7.0 CONTRACT PERFORMANCE GUARANTEE .............................................. 15
ENCLOSURES:
ANNEXURE-I TO ITB: E-TENDERING METHODOLOGY– 03 PAGES

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1.0 GENERAL
1.1 Introduction
1.1.1 Bharat Petroleum Corporation Ltd.-Kochi Refinery (BPCL-KR) is in the process of
establishing a BS-VI MS Block Project. The job site is located adjacent to the existing
refinery complex at Ambalamugal, Kochi in the State of Kerala (India).
1.1.2 M/s Bharat Petroleum Corporation Limited, Kochi Refinery (BPCL-KR) hereinafter
referred to as "Owner" has appointed M/s Engineers India Ltd. (EIL) as Project
Management Consultant (PMC). Engineers India Limited (EIL) on behalf of Bharat
Petroleum Corporation Ltd., Kochi Refinery (BPCL-KR) invites bids through E-tendering
from eligible bidders meeting the Qualification Criteria, for Piling Works for BS-VI MS
Block Project at Kochi, Kerala (India).
1.1.3 Engineers India Ltd. shall be the Engineer-in-Charge for this Project.
1.1.4 It shall be bidder's responsibility to have thorough understanding of the reference
documents, site conditions and specifications included in the Bidding Document.
1.2 Acknowledgement & Confirmation to bid
1.2.1 Within Three (3) days of receipt/downloading of the Bidding Document, Bidder shall
acknowledge receipt and confirm his intention to bid for the subject Work as per
Acknowledgement-cum-Consent Letter proforma enclosed in Bidding Document. Bidder
may note that details (address, fax and e-mail of the contact person) in
Acknowledgement-cum-Consent Letter are important to enable Owner/EIL to inform any
subsequent modifications in the Bidding Document to the Bidder.
1.3 Confidentiality of Document
1.3.1 Bidder shall treat the Bidding Document and contents thereof as confidential.
1.4 Cost of Bidding
1.4.1 All direct and indirect costs associated with the preparation and submission of bid
(including clarification meetings and site visit, if any), shall be to Bidder’s account and
Owner/ EIL will in no case be responsible or liable for those costs, regardless of the
conduct or outcome of the bidding process.
1.5 Site Visit
1.5.1 Bidder is advised to visit and examine the site on the date mentioned in Cl. 4.0 (b) of NIT,
its surroundings and familiarise himself with the existing facilities and environment, and
collect all other information including applicable laws, which he may require for preparing
and submitting the bid and entering into the Contract. Claims and objections due to
ignorance of existing conditions or inadequacy of information will not be considered after
submission of the bid and during implementation.
The Bidder and any of his personnel or agents will be granted permission by the Owner to
enter upon his premises and land for the purpose of such inspection, but only upon the
explicit condition that the Bidder, his personnel or agents will release and indemnify the
Owner and his personnel and agents from and against all liability in respect thereof and
will be responsible for personnel injury (whether fatal or otherwise), loss of or damage to
property and any other loss, damage, cost and expenses incurred as a result thereof.
1.5.2 Bidder may contact the following person at site for site visit purpose:
Mr. V. John Paul, Resident Construction Manager (RCM)
BPCL-Kochi Refinery, Ambalamugal, Kochi, Kerala (India)
Phone No.: 0484-2720313; Fax No.: 0484-2720800
E-mail: z_kr_eitsitercm@bharatpetroleum.in

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1.6 Pre-bid meeting

1.6.1 The Bidders are requested to attend a pre-bid meeting at 3rd Floor, Tower-I, Engineers
India Limited, Sector-16 (On NH-8), Gurugram, Haryana–122001, as per the date and
time mentioned in Cl. 4.0 (d) of NIT.
1.6.2 Bidders’ authorized representative(s) (Limited to 2 persons only), shall attend the Pre-Bid
meeting on the prescribed day at the given venue. During the Pre-Bid meeting, all the
technical and commercial issues shall be discussed and concluded to ensure that the bid
received subsequent to Pre-Bid meeting shall be without any deviations to terms and
conditions. Hence, bidders shall treat the Pre-Bid meeting as utmost important and
depute competent & senior person capable of taking on the spot decision to sort out all
the technical and commercial issues.
However, in case any bidder do not attend the Pre- Bid meeting, it shall be understood
that the bidder has a clear understanding of the scope & terms & conditions of the bidding
document and does not have any comments/ deviations to the requirements of the
bidding document.
1.6.3 In order to ensure fruitful discussions during pre bid meeting, the bidder is requested to
submit any Queries/clarification/information pertaining to Bidding document in writing
delivered by hand or by fax/ email as per format enclosed in the Bidding Document so as
to reach two days prior to Pre-bid meeting. These queries shall be replied during pre-bid
meeting. The editable soft copies of the queries shall also be e-mailed to enable EIL to
prepare replies to the queries against each query in the same format expeditiously.
1.6.4 The bidders are required to participate in the Pre-Bid meeting with the following essential
documents, so that the same can be reviewed & discussed during the meeting to avoid
any techno-commercial clarifications/ discussions post bid
a) Latest annual report including Profit & loss account.
b) Solvency Certificate
c) Concurrent Commitment.
d) Details of work experience meeting the BQC.
e) Technical Details (if any)
f) Any other relevant document/ details.
1.6.5 Replies to pre-bid queries will be uploaded on EIL website. After pre-bid meeting, no
further queries will be entertained from the bidders.
1.6.6 Any modification of the Bidding Document, which may become necessary as a result of
the pre-bid discussion, shall be intimated to all bidders through the issue of an
Addendum/Amendment.
1.6.7 Based on the pre-bid discussions, no-deviation form/techno-commercial compliance shall
be signed and submitted by the bidders as part of their offer. After pre-bid meeting, no
deviation shall be accepted and if any deviation is found in the bid of such bidder, their
offer shall be liable to be rejected without raising any technical/ commercial queries.
1.6.8 Technical/ Commercial queries shall not be issued once the bid have been opened.
However, wherever CQ/ TQ are unavoidable, the same shall be raised only once and the
cut-off date given for CQ/ TQ replies shall be adhered to. Offers shall be evaluated based
on the information available upto cut-off date for CQ/ TQ replies.
1.6.9 Extension in bid due date shall not generally be granted.
2.0 BIDDING DOCUMENT, CLARIFICATION AND AMENDMENT

2.1 Bidding Document
2.1.1 The Bidding Document shall be read in conjunction with any amendment issued
subsequently.
2.1.2 The Bidder is expected to examine the Bidding Document, including all instructions,

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terms, specifications and drawings in the Bidding Document. Failure to furnish all
information required as per the Bidding Document or submission of a bid not substantially
responsive to the Bidding Document in every respect could result in rejection of the Bid.
2.1.3 Bidding documents are non-transferable in other name and shall at all times remain the
exclusive property of Owner/ EIL with a license to the Bidder to use the Bidding
Documents for the limited purpose of submitting the bid.
The complete Bidding Document is available and can be viewed / downloaded directly
from Govt. e-procurement Portal: http://eprocure.gov.in/cppp. A link for the complete
Bidding Document is available on EIL website: http://tenders.eil.co.in; and BPCL website:
All amendments, time extension, clarifications, etc. will be uploaded in the websites only
and will not be published in Newspapers. Bidders should regularly visit website to keep
themselves updated.
2.1.4 Agencies can view/download the Bidding Document free of cost.
2.2 Clarification Requests by Bidder
2.2.1 The details presented in this Bidding Document have been compiled with all reasonable
care. However, it is the Bidder’s responsibility to ensure that the information provided is
adequate, clearly understood and it includes all documents as per the Index.
2.2.2 Bidder shall examine the Bidding Document thoroughly in all respects and if any conflict,
discrepancy, error or omission is observed, Bidder may request clarification upto 3 days
prior to Pre-Bid Meeting date as per FORM-P of Proposal Forms. Such clarification
requests shall be directed to the emails mentioned in the Short NIT / Invitation for Bids
(NIT).
2.2.3 Response to queries/ clarifications raised will be sent as expeditiously as possible. The
response shall not form part of Bidding Document unless issued as an Amendment.
2.2.4 Bidders are expected to resolve all their clarifications/ queries to the Bidding Document
and submit their bid in total compliance to Bidding Document without any deviation/
stipulation/clarification.
2.2.5 Any failure by Bidder to comply with the aforesaid requirement shall not excuse the
Bidder, after subsequent award of Contract, from performing the Work in accordance with
the Contract.
2.2.6 A bidder may seek clarifications regarding the Bidding Document provisions, bidding
process and / or rejection of his Bid. Owner/EIL shall respond to such requests within a
reasonable time.
2.3 Amendment of Bidding Document
2.3.1 Owner/ EIL may, for any reason whether at his own initiative or in response to the
clarification requested by the prospective bidder(s), issue amendment in the form of
Amendment during the bidding period or subsequent to receiving the bids. Any
Amendment thus issued shall become part of Bidding Document and Bidder shall upload
along with their bid, the scanned copy of the Amendment duly signed and stamped in
token of his acceptance.
3.0 PREPARATION AND SUBMISSION OF BIDS
3.1 E-Tendering
3.1.1 The bid shall be submitted through CPP Portal Only i.e. http://eprocure.gov.in/cppp
using valid Digital Signature Certificate; E-Tendering Methodology shall be as per
attached Annexure-I to ITB.
3.1.2 Bidders in their own interest are requested to register on the CPP portal and
upload/submit their bid well in time. Bidder will be responsible for any delay due to other
issues.

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3.1.3 Physical Bids / Offers or Bids through any other mode shall not be accepted. The Offers
submitted through e-tendering system, as above shall only be considered for evaluation
and ordering. Bids sent through Fax/E-mail/Courier/Computer floppy/CD/Pen Drive shall
not be accepted.
3.1.4 Bidder to refer E-tendering Methodology provided as Annexure-Ito Instructions to Bidders
(ITB) in the bidding document. Bidders are requested to get acquainted with the E-
Tendering System in advance and obtain/seek clarifications, if any from EIL and / or the
CPP portal Help Desk (Contact Nos. +91-120-4200462, +91-120-4001002, +91-
8826246593, 1800-3070-2232 or Mobile Nos. +91-7878007972/ +91-7878007973 and E-
mail: support.nic@eil.co.in ).
3.2 Language of Bid
3.2.1 The Bid, all correspondence and documents relating to the bid, between Bidder and EIL,
shall be written in English language only. Any document furnished by Bidder may be
written in other language provided that this literature is accompanied by an authenticated
English translation in which case, for purpose of interpretation of the Bid, the English
translation shall govern.
3.3 Documents Comprising the Bid
3.3.1 The offer must be complete in all respects, leaving no scope for ambiguity. Bidder is fully
responsible for the bid submitted and no relief or consideration can be given for errors
and omissions.
3.3.2 The Bid shall be submitted in three parts viz. Part-I, Part-II & Part-III in respective folders
provided in the website,
PART-I Techno-commercial / Un-priced Bid
PART-II Priced Bid
PART-III EMD/Bid Security
3.3.3 PART-I: Techno-commercial / Un-priced Bid shall contain the following documents duly
stamped & signed by Bidder:
i) Submission of Bid Letter
ii) Copy of Master Index for Technical and Commercial Volumes provided with the
Bidding Document and copy of amendments (if any) in token of having accepted
and considered the same in preparing and submitting the bid.
iii) Power of attorney in favour of signatory (ies) of the bid.
iv) Integrity Pact.
Bidders are required to submit the Integrity Pact (in the prescribed format) in
original at the time of bid submission or within Seven (7) calendar days of Bid due
date, in sealed envelope and are required to upload the scanned copy of the
same on e-Tendering website along with E-Bid. Integrity Pact shall be submitted
in a sealed envelope titled “Integrity Pact against Bidding Document No.:
“BM/B034-0MN-CE-TN-8000/1000”.
v) Form of Bid and Information about Bidder as per FORM-A and FORM-B
respectively.
vi) Copy of Partnership Deed in case of Partnership Firm or Memorandum & Articles
of Association in case of Limited Company.
vii) Details of Experience Record Proforma specifying the Details of Specific work
experience meeting the Bidder Qualification Criteria along with supporting
documents like Copies of Work Order, Schedule of Rates, Completion Certificate,
etc. as per FORM – C and its Annexure(s).
Bidders shall be required to submit the required documents for meeting Bidder
Qualification Criteria (BQC) as per NIT in a separate section/booklet along with
their offer. This section/booklet shall be titled as “Documentation against

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Bidder Qualification Criteria (Experience & Financial)” with proper index and
page numbering.
Bidders are required to submit the aforesaid Booklet in original at the time of bid
submission or within 10 calendar days of Bid due date, in sealed envelope and
are required to upload the scanned copy of the same on e-Tendering website
along with E-Bid. This Booklet shall be submitted in a sealed envelope titled
“Documentation against Bidder Qualification Criteria (Experience &
Financial) against Bidding Document No. “BM/B034-0MN-CE-TN-
8000/1000”.
All documents furnished by the bidder in support of meeting the Experience
(Technical and/or Commercial) and Financial criteria of BQC shall be:
Either
i. Duly certified by Statutory Auditors of the bidder or practicing Chartered
Accountant (not being an employee or a Director or not having any interest in
the bidder’s company/firm) where audited accounts are not mandatory as per
law.
Or
ii. Duly notarized by any Notary Public in the Bidder’s Country. In case of
Notarization, Bidder shall also submit an Affidavit in the Format provided
elsewhere in the Bidding Document, signed by the Authorized Signatory of the
Bidder.
a. With regards to Financial documents, in case Bidder submits original
published and complete audited annual financial statements including
balance sheet, profit & loss accounts and all other schedules for the
preceding three financial years, the same shall be considered without
certification of Statutory Auditor/Notarization of Notary Public.
b. In case a bidder is having wholly owned subsidiaries but only a single
consolidated annual report is prepared and audited which includes the
financial details of their wholly owned subsidiaries, consolidated audited
annual report shall be considered for establishing the financial criteria subject
to statutory auditor/ chartered accountant of the bidder certifying that
separate annual report of bidder (without the financial data of subsidiaries) is
not prepared and audited.
c. Further, in case a bidder is a subsidiary company and separate annual report
of the bidder is not published, but only a consolidated annual report of the
Parent Company is available, consolidated audited annual report shall be
considered for establishing the financial criteria subject to statutory auditor/
chartered accountant of the bidder certifying that separate annual report of
bidder is not prepared and audited.
d. In case the financial year closing date is within 9 months of bid due date and
audited annual report of immediate preceding financial year is not available,
Bidder has the option to submit the financial details of the three previous
years immediately prior to the last financial year. Otherwise, it is compulsory
to submit the financial details of the immediate three preceding financial
years.
Example, In case, audited annual report of immediate preceding financial
year (year ending 31st March) is not available and where bid closing date is
up to 31st December, the financial details of the three previous years
immediately prior to the last financial year may be submitted. However, in
case the bid closing date is after 31st December, it is compulsory to submit
the financial details of the immediate three preceding financial years only.
viii) List of Similar Past Experience in last Seven (7) years as per Proposal FORM-
C1.
ix) Details of annual turnover statement along with audited balance sheet and profit

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& loss account of bidding entity for preceding three financial years as per
Proposal FORM-D.
x) Details of present commitments as per Proposal FORM-E, which include all
work under execution with percentage of completion. The percentage of
completion should indicate updated progress as on due date of bid submission.
xi) Compliance to Mobilisation of Minimum Construction Equipment as per Proposal
FORM-F. Bidder to also submit a copy of the Annexure-VI to SCC duly signed &
stamped on each page along with the FORM-F.
xii) Compliance to Mobilisation of Minimum Construction Manpower as per Proposal
FORM-H. Bidder to also submit a copy of the Annexure-VII to SCC duly signed
& stamped on each page along with the FORM-H.
xiii) Information about any current litigation / arbitration, if any, in which bidder is
involved.
xiv) Fresh Solvency Certificate from Bidder’s Banker. The date of issue of this
certificate should not be earlier than 1 year from the date of opening of techno-
commercial Un-priced Bid.
xv) Schedule for completion of major activities in the form of bar chart.
xvi) Declaration by bidder regarding black listing / holiday listing as per Proposal
FORM-I.
xvii) Compliance to bid requirement as per Proposal FORM-J or in case of deviation /
exceptions, as per Proposal FORM-K (Sheet -1 for Commercial Section and
Sheet-2 for Technical Section.)
xviii) Technical offer and engineering details, if any, required as per bidding document.
xix) Check list duly filled in as per Proposal FORM-L
xx) Reply to commercial questionnaire as per Proposal FORM-M
xxi) Submission of declaration by bidder as per Proposal FORM-N
xxii) Submission of declaration regarding PF / ESI /ST registration and PAN as per
Proposal FORM-O.
xxiii) Unpriced copy (replacing price with word “Quoted”) of complete Schedule of
Rates document (including FORM SP-1 to FORM SP-3) duly scanned, signed
and stamped on each page.
xxiv) Self certificate that the bidder is not under liquidation, court receivership or similar
proceedings.
xxv) Bank mandate FORM duly filled, signed and stamped with banker’s certification
as per Proposal FORM-Q
xxvi) Any other information required in the bidding documents or considered relevant
by the bidder.
3.3.4 PART-II: Priced Bid shall be submitted separately and shall consist of the following:
i) Schedule of Rates (short description) in Excel file (FORM SP-2), duly filled in with
Bidder’s Name & Rates (including rebate, if any) in words & figures
ii) Duly filled format of Details of Taxes & Duties (FORM SP-3)
Bidder shall NOT fill prices in Schedule of Rates-Detailed Description (FORM SP-1)
3.3.5 PART-III: EMD/Bid Security:

(i) EMD/Bid Security, in the form of Crossed Demand Draft (DD) / Pay Order / Banker’s
Cheque / Bank Guarantee of requisite amount in favour of “Bharat Petroleum
Corporation Limited” payable at Kochi, as stipulated in NIT, shall be submitted in the
following manner:

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 Original EMD : not later than Seven (7) calendar days from
the date
of Un-priced Bid Opening
 Copy of Original EMD: scanned & uploaded in E-Tendering Portal
along with Un-priced Techno-commercial Bid
3.3.6 SUBMISSION OF ORIGINAL DOCUMENTS:

Bidders shall submit the following documents in ORIGINAL within Seven (7) calendar
days from the date of Un-priced Bid Opening:
(i) Forms & Formats towards fulfilment of the Bidder Qualification Criteria (BQC) as per
NIT along with relevant documents, in line with Clause 3.3.3 vii) above
(ii) Integrity Pact, duly stamped & signed on each page by Authorized Signatory of the
Bidder (holding Power of Attorney)
(iii) Valid Power of attorney in favour of signatory (ies) to the bid.
3.4 Bid Prices
3.4.1 Bidder shall quote price after careful analysis of cost involved for the performance of the
work considering all parts of the Bidding Document. In case any activity though
specifically not covered in description of item under SOR/SOP but is required to complete
the work as per scope of work, scope of supply, specifications, standards, drawings,
GCC, SCC or any other part of Bidding Document, the prices quoted shall be deemed to
be inclusive of cost incurred for such activity.
3.4.2 Prices quoted by the Bidder shall be inclusive of all taxes, duties and levies except
Service Tax + swachh bharat cess + Krishi Kalyan Cess on finished services
directly invoicable to BPCL - Kochi. The Service Tax plus swachh bharat cess + Krishi
Kalyan Cess shall be paid extra at actual by Owner based on Cenvatable Invoice(s), as
per the provisions of Bidding document.
3.4.3 The quoted prices shall remain firm, fixed and valid until completion of the Contract
performance and will not be subject to variation on any account except as otherwise
specifically provided in the bidding Document.
3.4.4 In case of discrepancy between unit price and total price, unit price shall prevail and shall
be multiplied with tendered quantity to arrive at the total price.
3.5 Currencies of Bid & Payment
3.5.1 Bidders shall quote the rates/prices in Indian Rupees (INR) only.
3.5.2 All payments to be made by Owner shall be in Indian Rupees (INR) only.
3.6 Bid Validity
3.6.1 The Bid shall remain valid for acceptance for a period of 4 (Four) Months from the due
date of submission of the bid. The Bidder shall not be entitled during the said period to
revoke or cancel his bid or to vary the bid except and to the extent required by Owner/
EIL in writing.
3.6.2 Owner/EIL may request the bidder for extension of the period of validity of bid. If the
bidder agrees to the extension request, the validity of Bank Guarantee towards EMD/Bid
Security shall also be suitably extended. Bidder may refuse the request of extension of
bid validity without forfeiting his EMD/Bid Security. However, bidders agreeing to the
request for extension of validity of bid shall not be permitted to modify the bid because of
extension, unless specifically invited to do so.
3.7 Earnest Money Deposit/Bid Security
3.7.1 Earnest Money Deposit (EMD) as mentioned above shall be submitted within the Bid Due

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Date. EMD shall be submitted in the form of crossed Demand Draft / Pay Order / Banker’s
Cheque or Bank Guarantee (as per Proforma provided in the GCC) in favour of “Bharat
Petroleum Corporation Ltd.” payable at Kochi. Earnest Money Deposit (EMD) shall be
valid for a period of 6 (Six) months from the due date of opening of Techno-commercial
Bids and shall be submitted from any Indian Scheduled Commercial Bank / Indian Branch
of Foreign Bank.
3.7.2 Exemption in submission of EMD:
3.7.2.1 EMD exemption will be applicable for Micro and Small Enterprises (MSEs) registered with
District Industries Centres (DIC) or Khadi and Village Industries Commission or Khadi and
Village Industries Board or Coir Board or National Small Industries Corporation (NSIC) or
Directorate of Handicraft and Handloom or MSEs having Udyog Aadhaar Memorandum
or any other body specified by Ministry of Micro, Small and Medium Enterprises. On
opening the un-priced bid, the certificate will be verified for registration. If the bidder
meets this requirement, their bid will be processed further. If not, the bidder will be asked
to submit EMD. In case the bidder does not submit the EMD within 10 calendar days of
EIL intimation, then their bid shall be rejected. The certificate shall be valid as on date of
opening of unpriced bid
3.7.2.2 Documents to be submitted by MSEs along with un-priced bid :
a) Documentary evidence that the bidder is a Micro or Small Enterprises registered with
District Industries Centres or Khadi and Village Industries Commission or Khadi and
Village Industries Board or Coir Board or National Small Industries Corporation or
Directorate of Handicrafts and Handloom or having Udyog Aadhaar Memorandum or
any other body specified by Ministry of Micro, Small and Medium Enterprises.
b) The above document submitted by the bidder shall be duly certified (in original) by
Notary or the Statutory Auditor of the bidder or a practicing Chartered Accountant (not
being an employee or a Director or not having any interest in the bidder’s company/firm)
where audited accounts are not mandatory as per law or duly notarized by any Notary
Public in the bidder’s country.
c) If the bidder does not provide the appropriate document or any evidence to substantiate
the above, then it will be presumed that they do not qualify for any preference
admissible in the Public Procurement Policy, 2012.
3.7.3 Bidders are required to submit the EMD (in the prescribed format) in original at the time of
bid submission in sealed envelope and are required to upload the scanned copy of EMD
on E-Tendering website along with E-Bid. EMD shall be submitted in a sealed envelope
titled “Earnest Money Deposit against Bidding Document No. “BM/B034-0MN-CE-
TN-8000/1000”.
Bidder must upload the scanned copy of EMD (in the prescribed format) on e- Tendering
website along with the e-bid. Swift message/Cheque/Cash shall not be acceptable. In
case bidder fails to upload scanned copy of EMD on e-tendering website by the bid due
date & time, such bid shall not be considered for evaluation.
If the Bidder is unable to submit EMD in original within the due date and time for Bid
submission, he may submit the original EMD within 7 ( Seven) calendar days from the
date of unpriced bid opening, provided copy of the same have been uploaded on E-
Tendering website. In case the Bidder fails to submit the same in original within 10 ( 7
(seven) calendar days, his bid shall be rejected, irrespective of their status / ranking in
tender and notwithstanding the fact that a copy of EMD was earlier uploaded by the
Bidder.
3.7.4 If the Bidder, after submission, revokes his bid or modifies the terms and conditions
thereof during the validity of his bid except where Owner/ EIL has given opportunity to do
so, the earnest money shall be liable to be forfeited. Owner/ EIL may at any time cancel
or withdraw the Invitation to Bid without assigning any reason and in such cases the
earnest money submitted by Bidder will be returned to him.

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3.7.5 The successful Bidder shall be required to submit Security Deposit/Initial Security Deposit
to Owner in the manner and within the time period indicated in GCC/ SCC. Should the
successful Bidder fail or refuse to sign the agreement or furnish the Security Deposit
/Initial Security Deposit within the specified period, the earnest money shall be forfeited
without prejudice to his being liable to any further loss or damage incurred in
consequence by Owner.
3.7.6 After acceptance of order by successful Bidder, Owner/ EIL will return the Earnest Money
to all unsuccessful bidders.
3.7.7 Earnest Money shall be returned to the successful Bidder after he has furnished the
Security Deposit to Owner.
3.7.8 Owner’s bank account details are as follows:
CLEINT NAME & ADDRESS BHARAT PETROLEUM CORPORATION LTD,

KOCHI REFINERY, AMBALAMUGAL,
ERNAKULAM-682302
ACCOUNT NAME BPCL, Kochi Refinery
BANK NAME HDFC BANK LTD.
ACCOUNT NUMBER 00200110000048
IFSC CODE HDFC0000520
BRANCH NAME & ADDRESS M/S HDFC BANK LTD.,TRADE FINANCE

DEPARTMENT 1ST FLOOR, S.L.PLAZA,
PALARIVATTOM, KOCHI – 682025.
4.0 SUBMISSION OF BID

For submission of Bid, please refer E-tendering Methodology enclosed as Annexure-I to
this ITB. Due date and time for submission of bids have been mentioned in the Invitation
for Bid (NIT).Bid received after the time and date fixed for receipt of bid shall be rejected.
For documents comprising the Bid, please refer Clause No. 3.3 above.
5.0 BID OPENING AND EVALUATION
5.1 Opening of Techno-Commercial Part of Bid
5.1.1 Techno-Commercial (Un-priced) Part (Part-I) and EMD (Part-III) will be opened on the
scheduled date and time. In the event the specified date of bid submission being declared
a holiday for EIL, the bid shall be submitted by the appointed time and location on the
next working day.
5.1.2 Bidders can witness bid opening by logging on to the E-Tendering Portal through their
system using their valid digital signature certificate.
5.1.3 During the opening of Un-priced Part (Part-I) and EMD (Part-III), only the names of
agencies who have quoted and furnished EMD shall be made public.
5.2 Clarification & Additional Information
5.2.1 Bidder should submit all the details called for along with their bid. However, Owner/EIL
may give opportunity to the bidders to submit missing details or clarifications within the
stipulated time. In case these are not submitted within stipulated time, offer of bidder will
be evaluated based on available details. The same shall be considered, if found adequate
or else shall be rejected.
5.2.2 During evaluation, Owner/EIL may request Bidder for any clarification on the Bid,
additional or outstanding documents. Bidder shall submit all additional documents in
Original and 3 copies.
5.2.3 Techno-commercial discussions with Bidder shall be arranged, if needed. Bidder shall
depute his authorised representative(s) for attending the discussions. The representative

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(s) attending the discussions shall produce authorisation from his organisation to attend
the discussions and sign the minutes of meeting on behalf of his organisation. The
authorised representatives must be competent and empowered to settle all technical and
commercial issues with the exception of Price implications, wherever applicable. Bidders
will be asked to submit price implication in sealed envelopes, if considered necessary by
EIL, due to change in the scope of work or conditions of contract.
5.3 Bid Evaluation Criteria
5.3.1 Prior to detailed bid evaluation, the EIL/OWNER will determine the substantial
responsiveness of each bid with respect to the bidding documents. A substantially
responsive bid is one, which conforms to the terms, conditions and specification of the
bidding documents without material deviation. A material deviation is one which affects in
any substantial way the scope, quality or performance of the works, or which limits in any
substantial way, inconsistent with the bidding documents, the EIL/OWNER rights or the
bidder’s obligation as envisaged in the bidding documents, and the rectification of which
deviation or reservation would affect unfairly the competitive position of other bidders
presenting substantially responsive bid. Further examination of only such bids as are
determined to be substantially responsive shall be taken up, unless otherwise determined
by the EIL/OWNER.
5.3.2 The following provisions of the bidding document must be adhered to without deviation,
failing which the bid shall be considered to be non-responsive and rejected.
a) Bid validity
b) Bid Security/Earnest Money Deposit, wherever applicable
c) Time Schedule
d) Schedule of Rates/Prices
e) Defects Liability Period
f) Mobilisation Advance
g) Compensation for Delay
h) Arbitration
i) Scope of Work / Scope of Supply
j) Security Deposit/Performance Bank Guarantee
k) Suspension & Termination
l) Force Majeure
m) Integrity Pact, if applicable
5.3.3 All documents furnished by the bidder in support of meeting the BQC shall be duly
certified and authenticated as mentioned in NIT.
5.3.4 The recommendation for price opening shall be formulated after taking into account the
following aspects:
a) Bidder’s qualification as per requirements given in Notice Inviting Tender (NIT)
b) Technical acceptability of the Bids.
c) Holiday Status of the bidders as decided by EIL/BPCL database
d) Commercial acceptability of bids based on Compliance to requirement of
Bidding Document as per para 5.3.1 & 5.3.2 above.
5.4 Opening of Price Part of Bid
5.4.1 Priced commercial part of only those bidders, whose bids are considered techno-
commercially acceptable, shall be opened. Price part of bids shall be opened on the date
and time which shall be intimated later.

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5.5 Evaluation of Price Bids

The Total price quoted by the bidder as per the Schedule of Rates (SOR) FORM SP-2
shall be considered for evaluation and determining L1 Bidder, subject to provisions as
mentioned below.
5.5.1 To arrive at the evaluated prices, loading / adjustment on total quoted prices, wherever
applicable, shall be done as per following:
i) Loading for unquoted items as per clause 5.5.3 below.
ii) Loading of Service tax plus Swachch Bharat Cess plus Krishi Kalyan Cess
@15% (present rate) on 40% of the total amount quoted by the bidder in FORM-
SP2 of Schedule of Rates.
5.5.2 The prices quoted by the Bidders shall be checked for arithmetic correction, if any, based
on rate and amount filled by the Bidder in the SOP formats. If some discrepancies are
found between the rate/ amount given in figures, the total amount shall be corrected as
per the following procedure, which shall be binding upon the Bidder:
 When there is a difference between the rate in figures and in words for an item, the
rate which corresponds to the amount worked out by the Bidder for the item based on
the notional quantity specified, shall be taken as correct.
 When the rate quoted by the Bidder in figures and words tallies but the amount is
incorrect, the rate quoted by the Bidder shall be taken as correct.
 When it is not possible to ascertain the correct rate as detailed above, the rate quoted
for the item in words shall be adopted as the quoted rate.
 If the total amount written against an item does not correspond to the rate written in
figures and if the rate in words is not written by the Bidder, then the higher of the rates,
i.e. higher of the rate worked out by dividing the amount by the notional quantity or the
rate quoted, shall be considered for evaluation. In the event that such a bid is
determined as the lowest bid, the lower of the rates shall be considered for award of
works.
5.5.3 In case a bidder does not quote for any items and the estimated price impact of unquoted
item is more than 10% of his total quoted price, the bid will be rejected. If such price
impact of unquoted items is 10% or less of his total quoted price, for the purpose of
comparison, the unquoted items shall be loaded by price impact calculated on the basis
of highest of the rates quoted by other bidders. If such bidder happens to be the selected
bidder, price of unquoted items shall be negotiated before award of work in line with the
lowest rate quoted by the bidders.
5.5.4 Optional items, if any, shall not be considered for the purpose of arriving at the total cost.
However, in case the rates quoted by the selected bidder for optional item are considered
high, the same shall be negotiated.
5.5.5 Conditional discount, if offered, shall not be considered for evaluation.
5.5.6 While arriving at the final evaluated prices of all the Bidders, any suo-moto /lump sum
percentage or adhoc reduction by the Bidders after submission of the priced bid shall not
be considered for evaluation. However, if such bidder happens to be lowest after
evaluation, such rebate shall be taken into account for award of work.
5.5.7 If the Service Tax plus swachh bharat cess plus Krishi Kalyan Cess rates quoted by the
bidder are at variance to the rates specified in the Service Tax Rules, the correct rate as
per the prevailing Service Tax Rules shall be taken for evaluation.
5.6 Bid Evaluation Process to be Confidential
5.6.1 Information related to the examination, clarification, evaluation and comparison of bids
and recommendations for award of contract shall not be disclosed to Bidder or other
person not officially concerned with such process. Any effort by Bidder to influence
Owner's/ EIL's processing of bidding or award decisions may result in rejection of such
Bidder's bid.

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5.7 Owner’s Right to Accept or Reject a Bid

5.7.1 Owner reserves the right to accept or reject any bid in whole or part, to annul the bidding
process or to reject all bids with or without notice or reasons. Such decisions by Owner
shall bear no liability whatsoever consequent upon such decisions.
6.0 NEGOTIATION AND AWARD OF WORK
6.1 Negotiation
6.1.1 In the opinion of Owner, if the total price or certain item rates quoted by the Lowest
Bidder are considered high, Owner may invite the Lowest Bidder for price negotiation.
Lowest Bidder shall attend such negotiation meetings and if requested by Owner, bidder
shall provide the analysis of rates/ break-up of amount quoted by him for any or all items
of Schedule of Rates to demonstrate the reasonability.
6.1.2 Successful vendor shall give a confirmation prior to award of job that in the event of any
change in L1 standing after execution of work, they would reduce their price in order to
maintain L1 standing.
6.2 Award of Work
6.2.1 Evaluation of Bids and finalisation of Contract/Award of Work shall be on overall Lowest
Evaluated Price Bid (L1) basis after Commercial & Technical Loading, as applicable.
6.2.2 The Bidder, whose bid is accepted by Owner, shall be issued Fax of Acceptance (FOA)
prior to expiry of bid validity. Bidder shall confirm acceptance by returning a signed copy
of the FOA.
6.2.3 Owner/ EIL shall not be obliged to furnish any information/ clarification/explanation to the
unsuccessful bidders as regards non-acceptance of their bids. Except for refund of EMD
to unsuccessful bidders, Owner/ EIL shall correspond only with the successful bidder(s).
6.3 Contract Document
6.3.1 The successful Bidder shall be required to execute a formal Agreement as per the Form
of Contract, with Owner within the specified period. For execution of the Agreement, the
successful bidder shall provide Stamp Paper of Rs. 200/- (Rupees Two Hundred
only). The cost of non-judicial stamp paper shall be borne by the Contractor.
6.3.2 The Contract document shall consist of the following:
i) Agreement (Form of Contract) signed on non-judicial stamp paper by Owner and
Contractor.
ii) Fax of Acceptance
iii) Detailed Purchase Order along with enclosures.
iv) The Bidding Document along with bidding drawings.
v) Amendments to Bidding Document, if any.
vi) Any other documents as deemed necessary.
7.0 CONTRACT PERFORMANCE GUARANTEE
The Bank Guarantee for Security Deposit / Performance shall be submitted by the
successful bidder as specified in the Bidding document.

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Annexure – 1
E-TENDERING METHODOLOGY
Instructions for Online Bid Submission:

The bidders are required to submit soft copies of their bids electronically on the CPP Portal (URL:
http://eprocure.gov.in) only, using valid Digital Signature Certificates. The instructions given below are
meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with the
requirements and submitting their bids online on the CPP Portal.
More detailed information useful for submitting online bids on the CPP Portal may be obtained at:
http://eprocure.gov.in/eprocure/app .
REGISTRATION
1) Bidders are required to enroll on the e-Procurement module of the Central Public
Procurement Portal (URL: http://eprocure.gov.in/eprocure/app) by clicking on the link “Click
here to Enroll” on the CPP Portal is free of charge.
2) As part of the enrolment process, the bidders will be required to choose a unique username
and assign a password for their accounts.
3) Bidders are advised to register their valid email address and mobile numbers as part of the
registration process and submit in EIL tender portal for updation of records
(http://tenders.eil.co.in) . These details would be used for any communication from the CPP
Portal.
4) Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (DSC) (Class II or Class III Certificates with signing key usage) issued by any
Certifying Authority recognized by CCA India (e.g. Sify / TCS / nCode / eMudhra etc.), with
their profile.
5) Foreign Bidders have to refer “DSC details for foreign Bidders” for Digital signature
Certificates requirements which comes under Download Tab at
http://eprocure.gov.in/eprocure/app and the remaining part is same as above and below.
6) Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC’s to others which may lead to misuse.
7) Bidder then logs in to the site through the secured log-in by entering their user ID / password
and the password of the DSC / e-Token.
SEARCHING FOR TENDER DOCUMENTS
1) There are various search options built in the CPP Portal, to facilitate bidders to search active
tenders by several parameters. These parameters could include Tender ID, organization
name, location, date, value, etc. There is also an option of advanced search for tenders,
wherein the bidders may combine a number of search parameters such as organization
name, form of contract, location, date, other keywords etc. to search for a tender published
on the CPP Portal.
2) Once the bidders have selected the tenders they are interested in, the same can be moved
to the respective ‘My Tenders’ folder. This would enable the CPP Portal to intimate the
bidders through SMS / e-mail in case there is any corrigendum issued to the tender
document.
Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved
Dated -02-July-2014
3) The bidder should make a note of the unique Tender ID assigned to each tender, in case
they want to obtain any clarification / help from the Helpdesk.
PREPARATION OF BIDS
1) Bidder should take into account any corrigendum published on the tender document before
submitting their bids.
2) Please go through the tender advertisement and the tender document carefully to
understand the documents required to be submitted as part of the bid. Please note the
number of covers in which the bid documents have to be submitted, the number of
documents - including the names and content of each of the document that need to be
submitted. Any deviations from these may lead to rejection of the bid.
3) To avoid Network congestion, Bidder is recommended to upload file size of up to Maximum

35 MB per part. However, in case file size exceeds 35 MB, bidder may compress the files by
scanning with 75 dpi setting as per s.no 4 below and can use additional 25 MB space (“My
Documents”) provided to the bidder as per s.no 5 below.
4) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the
tender document and generally, they can be in PDF / XLS / RAR / DWF formats. Bid
documents may be scanned with 75 dpi with black and white option. However, Price
Schedule / SOR shall be strictly in RAR format without altering any contents of the
formats uploaded by EIL in their Bidding Document.
5) To avoid the time and effort required in uploading the same set of standard documents which
are required to be submitted as a part of every bid, a provision of uploading such standard
documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided
to the bidders. Bidders can use “My Documents” area available to them to upload such
documents. These documents may be directly submitted from the “My Documents” area
while submitting a bid, and need not be uploaded again and again. This will lead to a
reduction in the time required for bid submission process.
SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid submission so that he/she upload the
bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay
due to other issues.
2) The bidder has to digitally sign and upload the required bid documents one by one as
indicated in the tender document.
3) Bidder has to select the payment option as “offline” to pay the tender fee / EMD as
applicable and enter details of the instrument.
4) Bidder should prepare the EMD as per the instructions specified in the tender document. The
original should be posted/couriered/given in person to the Tender Processing Section, with
in 7 calendar days of the date of Unpriced bid opening. The details of the DD/any other
accepted instrument, physically sent, should tally with the details available in the scanned
copy and the data entered during bid submission time. Otherwise the uploaded bid will be
rejected.
5) A Price Bid format has been provided with the tender document to be filled by all the bidders.
Bidders are requested to note that they should necessarily submit their financial bids in the
format provided and no other format is acceptable. Bidders are required to download the
Dated -02-July-2014
Price Bid file, open it and complete the cells with their respective financial quotes and other
details (such as name of the bidder). No other cells should be changed. Once the details
have been completed, the bidder should save it and submit it online, without changing the
filename. If the Price Bid file is found to be modified by the bidder, the bid will be rejected.
6) The server time (which is displayed on the bidders’ dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders,
opening of bids etc. The bidders should follow this time during bid submission.
7) All the documents being submitted by the bidders would be encrypted using PKI encryption
techniques to ensure the secrecy of the data. The data entered cannot be viewed by
unauthorized persons until the time of bid opening. The confidentiality of the bids is
maintained using the secured Socket Layer 128 bit encryption technology. Data storage
encryption of sensitive fields is done.
8) The uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
9) Upon the successful and timely submission of bids, the portal will give a successful bid
submission message & a bid summary will be displayed with the bid no. and the date & time
of submission of the bid with all other relevant details.
10) The bid summary has to be printed and kept as an acknowledgement of the submission of
the bid. This acknowledgement may be used as an entry pass for any bid opening meetings.
RETENDER
Please note that if Tender has been retendered, than it is mandatory for the bidder to
submit their offer again on CPP Portal.
WITHDRAWAL OF BID
It may please be noted that bidders now have an additional feature of withdrawing their
bids before due date and time. After submitting the bid on the CPP Portal, if the bidder
wishes to withdraw his bid, he can do so. However, if the bidder withdraws his bid, he
will be exempted from further participation in the tender and won’t be able to submit
his bid again for that particular tender.
ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the terms and conditions contained therein
should be addressed to the Tender Inviting Authority for a tender or the relevant contact
person indicated in the tender.
2) Any queries relating to the process of online bid submission or queries relating to CPP Portal
in general may be directed to the 24 x 7 CPP Portal Helpdesk. The contact number for the
helpdesk is 1800-3070-2232 and Mobile Nos +91-7878007972, +91-7878007973.

Dated -02-July-2014
BS-VI MS BLOCK Proposal Forms
PROPOSAL FORMS

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TABLE OF CONTENTS
I. FORM OF BID ........................................................................................................3
II. INFORMATION ABOUT BIDDER ..........................................................................4
III. DETAILS OF SPECIFIC EXPERIENCE FULFILLING QUALIFICATION
CRITERIA .............................................................................................................5
IV. ANNEXURES TO FORM-C ..............................................................................8
V. SIMILAR EXPERIENCE DURING LAST 7 YEARS ......................................................9
VI. ANNUAL TURNOVER STATEMENT ........................................................................10
VII. COMPLIANCE TO MOBILISATION OF MINIMUM CONSTRUCTION EQUIPMENT ...13
VIII. DELETED .............................................................................................................14
IX. COMPLIANCE TO MOBILISATION OF MINIMUM CONSTRUCTION MANPOWER ...15
X. DECLARATION OF BLACK LISTING/ HOLIDAY LISTING..................................16
XI. COMPLIANCE TO BID REQUIREMENT ..................................................................17
XII. EXCEPTIONS AND DEVIATIONS ..........................................................................18
XIII. CHECK LIST FOR SUBMISSION OF BID................................................................20
XIV. COMMERCIAL QUESTIONNAIRE ..........................................................................24
XV. DECLARATION BY THE BIDDER ...........................................................................27
XVI. DETAILS OF P.F. / E.S.I /SERVICE TAX /SALES TAX REGISTRATION/ PAN..........28
XVII. FOR BIDDERS’ QUERIES ......................................................................................29
XVIII. BANK MANDATE FORM .....................................................................................30
XIX. FORMAT FOR WORKING CAPITAL REQUIREMENT ........................................31

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FORM-A
FORM OF BID
(To be filled by the Bidder)
Serial No. Date:
To
Sector-16 (On NH-8)
Gurugram
Haryana– 122 001
Dear Sirs,
Having examined the Bid Documents consisting of the Letter Inviting Bid, Special Instructions to
Bidders, General Conditions of Contract, Special Conditions of Contract, Specifications, Technical
requirements, Time Schedule, Form of Agreement, Form of Bid, Form of Price Schedule and
Addendum(s) to the Bid Documents (if any), and having understood the provisions of the said
Bid Documents and having thoroughly studied the requirements of Engineers India Ltd. relative
to the work bid for in connection with the PILING WORKS for BS-VI MS BLOCK
PROJECT OF M/s BPCL-KOCHI REFINERY, KOCHI, KERALA and having conducted a
thorough study of the job site(s) involved, the site conditions, soil conditions, the climatic
conditions, labour, power, water, material and equipment availability, the transport and
communication facilities, the availability and suitability of Site Fabrication Areas, the availability of
land and/or premises for temporary office and accommodation quarters and all other factors and
facilities and things whatsoever necessary or relevant to the formulation of the Bid and the
performance of work, I/we hereby submit our bid/offer for the performance of the proposed
services and supplies in accordance with the terms and conditions and within the time mentioned
in the Bid Documents at the rates/prices quoted by me/us in Schedule of Rates/Price included
within the Bid Documents and arrived at rates/prices for the services and supplies as per the
Schedule of Rates/Price. If the work is awarded to me/us, I/we undertake to perform the work
and make the supplies in accordance with the Contract Documents as defined in the Form of
Agreement forming part of the bid documents and accept the terms and conditions of Contract
as laid down therein and undertake to submit within 30 (Thirty) days of receipt of
Notification of Award of Bid for security deposit as specified in the Fax of Acceptance of bid by
way of Bank Guarantee from a Scheduled Bank in India and to commence work at the job site
and to sign the formal Contract in terms of the Proforma of Agreement forming part of Bid
Documents within 30 (Thirty) days of receipt of the Detailed Purchase Order from Bharat
Petroleum Corporation Limited
I/ We further undertake to keep my/our Bid/offer open for a period as mentioned in

Instructions to Bidders from the date of opening of bids.
Yours faithfully,
(Signature(s) of the Bidders(s))
Name & Designation of authorised person signing the Bid on behalf of the Bidder(s)
Full Name and address of the Bidder(s).

Gurugram
FORM-B
INFORMATION ABOUT BIDDER
1 IN CASE OF INDIVIDUAL
1.1 Name of Business.
1.2 Whether his business is registered.
1.3 Date of commencement of business.
1.4 Whether he pays Income Tax over

Rs.10,000/- per year.
2.0 IN CASE OF PARTNERSHIP
2.1 Name of Partners
2.2 Whether the partnership is registered.
2.3 Date of registration of firm.
2.4 If each of the partners of the firm pays

income tax over Rs.10, 000/- a year and if so
which of them pays the same.
2.5 Age of Partners
3. IN CASE OF LIMITED LIABILITY

COMPANY OR COMPANY LIMITED BY
GUARANTEES
3.1 Amount of paid up capital
3.2 Name of Directors
3.3 Date of Registration of Company
3.4 Copies of the Balance sheet of the company

for the last 3 years.
4. GENERAL
4.1 Income Tax PAN No. of the firm.
4.2 Provident Fund Registration No. of the firm.
4.3 Sales Tax Registration No. of the firm.

Gurugram
FORM-C
DETAILS OF SPECIFIC EXPERIENCE FULFILLING QUALIFICATION CRITERIA
(AS CALLED FOR IN “EXPERIENCE CRITERIA REQUIREMENT” OF NOTICE INVITING
BID / INVITATION FOR BIDS FOR QUALIFICATION OF THE BID)
Name of Bidder: _________________________________________________
Furnished below are the details required for meeting the qualifying requirements as called
for in Experience Criteria of IFB/NIT:
(For applicability mark √ and Non applicability mark X in )

Sl.
DESCRIPTION DETAILS
NO.
Bidder to indicate basis of i) 1 Job
their qualification considering ii) 2 Jobs
one job / two jobs / three
iii) 3 Jobs
jobs.
Bidder to mark √ as applicable. Bidder shall submit

details of each job.
1.0 Name of Project and its
location
2.0 Name of work
3.0 Name of Owner, Postal

Address, Phone/ Fax No./ E-
mail Address – Updated as
on date
4.0 Name of Consultant, Postal
Address, Phone/ Fax No./ E-
mail Address – Updated as
on date
5.0 Details of Work executed
Milestone Dates  Date of award : _______________

 Scheduled Completion Date : ____________
 Actual Completion Date : _______________
 Reasons for delay, if any : _______________
 Date of Completion of
One (1) year Performance: _______________
6.0 Supporting Document for  Whether copy of Work Order/ Contract Agreement
Experience Criteria /Schedule of Rates enclosed
YES NO
Ref. No.: ___________ dated ______________
Awarded Value of Work __________________

Gurugram
Sl.
DESCRIPTION DETAILS
NO.
 Whether Completion Certificate / Final certified bills

enclosed.
YES NO
Ref. No.: ____________ dated _____________
Final Completed value of work ____________

 Whether Client Certificate for Performance of work
enclosed.
YES NO
Ref. No.: ___________ dated ______________
7.0 Whether Worked as Executed the Work as

Contractor directly with Client  Main Contractor
or Sub-contractor of
Contractor  Sub-contractor
8.0 Supporting Document for  Whether Work Order/ Contract Agreement /
Qualification Criteria Schedule of Rates / Final certified bills / Completion
Certificate is enclosed.
YES NO
If Yes, (Please tick mark √ the applicable)

1. Work order : Yes / No
2. Contract Agreement : Yes / No
3. Schedule of Rates : Yes / No
4. Final certified bills : Yes / No
5. Completion Certificate : Yes / No
 Whether Annual Turnover and P&L account
Statement for all the financial years as mentioned in
IFB is enclosed.
YES NO
9.0 CONFIRMATIONS BIDDER’S CONFIRMATION
9.1 Confirm that the above work has been completed
Confirmed
within last 7 years period as mentioned in IFB/NIT.
9.2 Confirm that the above work is not an In-house work
Confirmed
experience.
9.3 Confirm that the information/documentation
furnished in this proforma are correct and in case of
Confirmed
any original document is required by Owner/EIL the
same shall be submitted for verification.
9.4 Confirm that all information/documentation for the
work to be considered for qualification is furnished in
this proforma along with supporting documents as Confirmed
detailed in Cl. No. 5.3 of IFB/NIT. Non submission of
above required information /documentation may lead
Gurugram
Sl.
DESCRIPTION DETAILS
NO.
to rejection of bid.
9.5 Confirm the submission of following If Yes, (Please tick mark √ the
Formats/Certificates, as applicable towards fulfilment applicable)
of Bidder Qualification Criteria:
(i) Annexure-A: Affidavit (in ORIGINAL) of Bidder YES NO

towards submission of Notarized documents
9.6 Confirm that all documents furnished by the bidder

in support of meeting the Experience (Technical &
Commercial) and Financial criteria of BQC have
been:
Either
i. Duly certified by Statutory Auditors of the bidder
or practicing Chartered Accountant (not being an
employee or a Director or not having any interest
Confirmed
in the bidder’s company/firm) where audited
accounts are not mandatory as per law.
Or
ii. Duly notarized by any Notary Public in the
Bidder’s Country. In case of Notarization, Bidder
shall also submit an Affidavit in the Format
provided elsewhere in the Bidding Document,
signed by the Authorized Signatory of the Bidder.
SIGNATURE OF BIDDER : _______________________

NAME OF BIDDER : _______________________
COMPANY SEAL : ____________________________

Gurugram
ANNEXURES TO FORM-C
ANNEXURE - A
AFFIDAVIT
AFFIDAVIT OF...................................................... S/o D/o ................................................ ,
resident of ............................................................. EMPLOYED AS ............................................
WITH .................................................................................... HAVING OFFICE AT
............................................................................................................ PIN ..............................
I, the above named deponent do hereby solemnly affirm and state as under :-
1. That I am the authorized representative and signatory of M/s ………………………..
2. That the document (s) submitted, as mentioned hereunder, by M/s
……………………………………. Along with the Bid document submitted under Covering
Letter No. …………………………………….. dated ………………….. towards Tender No.
…………………………………………………… for
………………………………………………………………………. (Project) has / have been
submitted under my knowledge.
Sl. No. Document Reference No. & Date Document Subject Issuing Authority
3. That the document(s) submitted, as mentioned above, by M/s

……………………………………………….. along with the Bid Document for meeting the
Bidder Qualification Criteria thereunder, vide Covering Letter No.
…………………………………………… dated …………………… , towards Tender No.
………………………………………………………………… for
………………………………………………………………………. (Name of Work) are
authentic, genuine, copies of their Originals and have been issued by the Issuing Authority
mentioned above and no part of the document(s) is/are false, forged or fabricated.
4. That no part of this Affidavit is false and that this Affidavit and the above declaration in
respect of genuineness of the documents has been made having full knowledge of – (i) the
provisions of the Indian Penal Code in respect of offences including, but not limited to those
pertaining to criminal breach of trust, cheating and fraud and (ii) provisions of bidding
conditions which entitle the Owner / EIL to initiate action in the event of such declaration
turning out to be a misrepresentation or false representation.
5. I depose accordingly,
DEPONENT
VERIFICATION
I, ................................................. the deponent above named, do hereby verify that the factual
contents of this Affidavit are true and correct. No part of it is false and nothing material has been
concealed there from.
Verified at ............................... on this ....................... day of ........................ 20 .........
DEPONENT

Gurugram
FORM – C1
SIMILAR EXPERIENCE DURING LAST 7 YEARS
POSTAL ADDRESS
SL. SCHEDULED ACTUAL
DESCRIPTION OF OF CLIENT & NAME CONTRACT STARTING REASONS FOR
NO. COMPLETION COMPLETION
WORK OF OFFICER IN VALUE DATE DELAY, IF ANY
DATE DATE
CHARGE
Note : Copies of work order(s) and completion certificate(s) of at least two similar jobs should be submitted by the Bidder along with this FORM.
NAME OF BIDDER : _______________________

COMPANY SEAL : ____________________________

Gurugram
FORM – D
ANNUAL TURNOVER STATEMENT
The bidder shall indicate herein his annual turnover during preceding 3 years based on the audited balance sheet/profit & loss account statement.
A. FINANCIAL DETAILS
1. FINANCIAL YEAR/
ANNUAL TURNOVER (RS.)
YEAR ENDING
Year 1 (_____________)
Year 2 (_____________)
Year 3 (_____________)
2. NET WORTH FOR LATEST FINANCIAL YEAR :
NOTE:
B. Submission of audited balance sheet and profit & loss account for above three years - YES/ NO
C. Submission of recent solvency certificate from Banker - YES/ NO
D. Submission of letter from your Banker/ self-stating that the Bidder is not under liquidation, court
Receivership or similar proceedings. - YES/ NO

Gurugram
E. Networth means paid up share capital, Share Application Money pending allotment” and reserves
# less accumulated losses and deferred expenditure to the extent not written off.
# Reserves to be considered for the purpose of networth shall be all reserves created out of the profits and securities premium account but
shall not include reserves created out of revaluation of assets, write back of depreciation and amalgamation.
*Share Application Money pending allotment will be considered only in respect of share to be allotted.
Accordingly, the definition of Networth shall be as follows:

Paid up share capital XXXX
Add : Share Application Money pending allotment XX
Add : Reserves (As defined Above) XX
Less : Accumulated Losses XX
Less : Deferred Revenue Expenditure to the extent not written off XX
Networth XXXX

Gurugram
FORM - E
DELETED

Gurugram
FORM-F
COMPLIANCE TO MOBILISATION OF MINIMUM CONSTRUCTION EQUIPMENT
We hereby confirm to mobilise Minimum Construction Equipment in good working condition

as per requirement, as specified in Annexure-VI to Special Conditions of Contract
(SCC) of the Bidding Document.
NAME OF BIDDER : _______________________

Gurugram
FORM-G
DELETED

Gurugram
FORM-H
COMPLIANCE TO MOBILISATION OF MINIMUM CONSTRUCTION MANPOWER
We hereby confirm to mobilise Minimum Construction Manpower as per requirement

specified in Annexure-VII to Special Conditions of Contract (SCC) of the Bidding
Document.
We further confirm that qualification and experience requirement of Construction Manpower

as specified in Annexure-VIII to Special Conditions of Contract (SCC) of the Bidding
Document shall be complied with.
NAME OF BIDDER : _______________________

Gurugram
FORM-I
DECLARATION OF BLACK LISTING/ HOLIDAY LISTING
In the case of a Proprietary Concern:
I hereby declare that neither I in my personal name or in the name of may Proprietary concern M/s______________________ which is submitting the
accompanying Bid/Tender nor any other concern in which I am proprietor nor any partnership firm in which I am involved as a Managing Partner have been
placed on black list or holiday list declared by Bharat Petroleum Corporation Limited or its Administrative Ministry (presently the Ministry of Petroleum &
Natural Gas) or any Government Department / Public Sector, except as indicated below:
(Here give particulars of blacklisting or holiday listing, and in absence thereof state “NIL”)
In the case of a Partnership Firm:
We hereby declare that neither we, M/s______________, submitting the accompanying Bid/Tender nor any partner involved in the management of the said
firm either in his individual capacity or as proprietor or managing partner of any firm or concern have or has been placed on blacklist or holiday list declared by
Bharat Petroleum Corporation Limited or its Administrative Ministry (presently the Ministry of Petroleum & Natural Gas) or any Government Department /
Public Sector, except as indicated below:
(Here give particulars of blacklisting or holiday listing, and in absence thereof state “NIL”)
In the case of company:
We hereby declare that we have not been placed on any holiday list or black list declared by Bharat Petroleum Corporation Limited or its Administrative
Ministry (presently the Ministry of Petroleum & Natural Gas) or any Government Department / Public Sector, except as indicated below:
(Here give particular of blacklisting or holiday listing, and in absence thereof state “NIL”)
It is understood that if this declaration if found to be false in any particular, Bharat Petroleum Corporation Limited or its Administrative Ministry, shall have the
right to reject my/our bid, and if the bid has resulted in a contract, the contract is liable to be terminated.
SIGNATURE OF BIDDER :____________________________
NAME OF BIDDER : ____________________________
COMPANY SEAL : ____________________________

Gurugram
FORM-J
COMPLIANCE TO BID REQUIREMENT
We hereby agree to fully comply with, abide by and accept without variation, deviation or reservation all technical, commercial and other
conditions whatsoever of the Bidding Documents and Amendment/ Addendum to the Bidding Documents, if any, for subject work issued by
Engineers India Limited.
We hereby further confirm that any terms and conditions if mentioned in our bid (Un-priced as well as Priced Part), shall not be recognised and
shall be treated as null and void.
NAME OF BIDDER : _______________________
COMPANY SEAL : _______________________

Gurugram
FORM–K (Sheet 1 of 2)
EXCEPTIONS AND DEVIATIONS

(FOR COMMERCIAL PART)
SL.NO REF OF BID DOCUMENT SUBJECT DEVIATIONS
PAGE NO. CLAUSE NO.
NOTE: This shall be submitted separately for Commercial & Technical Sections.
SIGNATURE OF BIDDER: _______________________
NAME OF BIDDER: _______________________
COMPANY SEAL: _______________________

Gurugram
FORM–K (Sheet 2 of 2)
EXCEPTIONS AND DEVIATIONS

(FOR TECHNICAL PART)
SL.NO REF OF BID DOCUMENT SUBJECT DEVIATIONS
PAGE NO. CLAUSE NO.
NOTE: This shall be submitted separately for Commercial & Technical Sections.
SIGNATURE OF BIDDER: _______________________
NAME OF BIDDER: _______________________
COMPANY SEAL: _______________________

Gurugram
FORM-L
CHECK LIST FOR SUBMISSION OF BID
Bidder is requested to fill this check list and ensure that all details/documents have been
furnished as called for in the Bidding Document along with duly filled in, signed & stamped
checklist with each copy of the "Unpriced bid (Part – I)”.
Please tick the box and ensure compliance:
(A) UNDER SECTION –I
(A.1) Form of Bid as per FORM-A

Submitted
(A.2) Information about Bidder as per FORM-B

Submitted
(A.3) EMD/ BID BOND / BID SECURITY/ INDEMNITY BOND

(As applicable)
Submitted
(A.3) Integrity Pact

Submitted
(B) UNDER SECTION -2

(Proposal Forms)
(B.1) Details of Specific Experience/ Turnover as per FORM-C

& Formats as per Annexure to FORM-C
Submitted
(B.2) Past Experience as per FORM-C1
Submitted
(B.3) Financial Details as per FORM-D

Submitted
(B.4) Audited Balance Sheet including profit and loss account

statement for the last three years.
Submitted
Submitted for the years:
1. __________________
2. __________________

Gurugram
3. __________________
(B.5) Present Commitments as per FORM-E
Submitted
(B.6) Information about current litigation/

arbitration
Submitted
(B.7) Fresh Solvency Certificate from your Bankers

(Date of issue of this certificate should not
be earlier than 1 year from the date of Opening
of Techno-commercial part).
Submitted
Certificate Dated ________

From (Name of Bank _______
________________________
(B.8) Power of Attorney in Favour of the person

who has signed the bid on stamp paper of
Appropriate value.
Submitted
(B.9) Partnership Deed in case of partnership firm

and Memorandum & Articles of Association in case of limited
company.
Submitted
(B.10) A Tentative Quality Assurance Plan in line with

Specs. 6-78-0001.
Submitted
(B.11) An overall schedule in the form of Bar Chart
Submitted
(B.12) Declaration by Bidder regarding Black listing/ Holiday listing.
Submitted
(B.13) Declaration regarding PF/ESI/SERVICE TAX/PAN as per FORM-O.

Gurugram
Submitted
C) UNDER SECTION - 3
(C.1) Compliance to Bid Requirement as per FORM-J.
Submitted
(C.2) Exceptions/ Deviations as per FORM-K both technical

and commercial part (Unpriced)
Submitted
(C.3) Reply to commercial questionnaire as per FORM-M with

Bidder's reply/ confirmation for each Sl. No.
Submitted
(C.4) Reply to Technical questionnaire (if enclosed in technical

part) with Bidder's Reply/ Confirmation for each Sl. No.
Submitted
(C.5) Declaration by Bidder as per FORM-N.
Submitted
(C.6) Blank copy (without price) of Price Part i.e. Schedule

of Rates/Prices.
Submitted
(D) UNDER SECTION – 4
(D.1) Technical Details/ Documents specified in Technical part.
Submitted Not Applicable
(E) CONFIRM THE FOLLOWING
(E.1) All pages of the bid have been page numbered in

sequential manner.
YES
(E.2) The bid has been submitted in line with requirements

Gurugram
as specified in Instructions to Bidders

YES
(E.3) Master Index of Bidding Document and Compliance Letter for

Addendum/ Amendment, if any, has been submitted
along with offer, duly signed and stamped on each page.
YES
(E.4) Blank copy (without price) of Schedule of Rates

duly signed and stamped on each page has been submitted.
YES
SIGNATURE OF BIDDER :____________________________
NAME OF BIDDER : _____________________________
COMPANY SEAL : ____________________________

Gurugram
FORM-M
COMMERCIAL QUESTIONNAIRE
Bidder’s reply/ confirmation as furnished in the Commercial Questionnaire (CQ) shall
supersede the stipulations mentioned elsewhere in their bid.
SL. EIL'S QUERY BIDDER'S REPLY/

NO. CONFIRMATION
1.0 Confirm that your Bid is valid for 4 (Four) months
from the last date of submission of Bid.
2.0 Confirm that Earnest Money Deposit (EMD)/
Indemnity Bond (as applicable) as per bid
stipulations have been furnished along with bid.
3.0 Confirm that the following documents are
submitted with Part-I:
a) All documents as per CHECK LIST.
b) Master Index as enclosed with Bidding Document
is submitted in unpriced part duly signed and
stamped on each page.
c) Compliance letter for Addendum/ Amendments as
a token of acceptance (Applicable, if issued).
4.0 Confirm that price has been submitted/uploaded
in a separate folder provided in the E-Tender
Portal.
5.0 Schedule of Price
a) Price must be filled in the SOR/SOP provided
along with the Bidding Document. Please note
that the format is not to be edited by the bidder.
b) Confirm that rate/ price has been quoted for all
items of SOR/SOP.
c) Confirm that deviation/terms & conditions are not
mentioned in the price part. In case any terms
and condition is mentioned in the price part, the
same shall be treated as null and void.
6.0 Confirm your compliance to critical stipulations of
bidding document as mentioned in ITB.
7.0 Confirm that you have studied complete Bidding
Document including Technical and commercial
part and your Bid is in accordance with the
requirements of the Bidding Document.
8.0 Confirm your compliance to total Scope of Work
mentioned in the Bidding Document.
9.0 Confirm your acceptance for `Scope of Supply'
mentioned in the Bidding Document and confirm
that all materials shall be supplied as per
Standards and Specification.

Gurugram

NO. CONFIRMATION
10.0 Confirm your acceptance for Time Schedule as
mentioned in Bidding Document.
11.0 Confirm that your quoted price includes all
applicable taxes and duties and other levies etc.
except Service Tax plus swachh bharat cess.
Rate of Service tax shall be indicated separately
in the Price Bid. Contractor shall provide details of
service tax registration number, Kerala VAT
Reg.No (TIN No) along with the copy of
Registration Certificate.
12.0 Confirm that your quoted price includes all types
of insurance as per the provisions of General
Conditions of Contract and Special Conditions of
Contract.
13.0 Confirm that all costs resulting from safe
execution of WORK, such as safety induction, use
of protective clothing, safety glasses and helmet,
safety precaution taken during monsoon, or any
other safety measures to be undertaken by the
Contractor for execution of work are included in
the quoted rates.
14.0 Confirm that you have proposed adequate
numbers of construction equipments, tools,
tackles etc. which will be sufficient to complete
the work as per the time schedule.
15.0 Confirm that you have proposed adequate
project/site organisation with qualified
supervisory personnel having requisite experience
including personnel responsible for safety,
planning, stores, QA/QC etc.
16.0 Confirm that while submitting your price, you
have taken consideration of scope of supplies,
scope of work and technical requirement
mentioned in Bidding Document.
17.0 Confirm that you have your own QA/QC
programme for executing this work. In case of
award of work, you will submit all QA/QC
documents as per specification No. 6-78-0001.
18.0 Confirm that Bidder is not involved in any

Litigation/ Arbitration, otherwise, if involved
please furnish information about the same.
19.0 Confirm that the Bidder is not under liquidation,
court receivership or similar proceedings.
20.0 Confirm the following:

Gurugram

NO. CONFIRMATION
a) The planning schedules, S-curves etc., submitted
by the bidder with his Bid, are indicative and shall
not be basis for extra compensation in case
actual needs are higher.
b) Detailed planning schedule developed by
CONTRACTOR after contract award may be
subject to fluctuations depending upon actual
progress of the project and available work front.
c) Co-ordination and making available by Contractor
of all staff, manpower, construction equipment,
tools, cranes, etc. and materials as required for a
timely completion of all WORK as per Owner's
construction and priority schedule and in
accordance with the available work front are
included in the quoted rates.
SIGNATURE OF BIDDER: ___________________
NAME OF BIDDER: __________________________
COMPANY SEAL: ___________________

Gurugram
FORM–N
DECLARATION BY THE BIDDER
We _______________________(Name of the Bidder) hereby represent that, we have gone through and understood the Bidding Document in
two parts, Part-I (COMMERCIAL) and Part-II (TECHNICAL)and that our Bid has been prepared accordingly in compliance with the requirement
stipulated in the said documents.
We are submitting Master Index of Bidding Document as part of our Bid duly signed and stamped on each page in token of our acceptance to
the above mentioned bid document. We undertake that Part-I and Part-II of the Bidding Document shall be deemed to form part of our bid
and in the event of award of work to us, the same shall be considered for constitution of Contract Agreement. Further, we shall sign and
stamp each page of this Part-I and Part-II as a token of Acceptance and as a part of the Contract Agreement in the event of award of Contract
to us.
We further confirm that we have indicated prices in Schedule of Rates (Short Description), which is print out of Excel file of SOR, considering
detailed description of items given in Schedule of Rates (Detailed Description) and submitted in Price Bid in separate folder in the E-Tender
Portal. We confirm that rate quoted by us includes price for all works/ activities/ supply etc. as mentioned in item description of the items in
Schedule of Rates (with detailed item description) which has been issued to us.
SIGNATURE OF BIDDER : __________________________

NAME OF BIDDER :____________________________
COMPANY SEAL : ____________________________
NOTE: This declaration should be signed by the Bidder’s representative who is signing the Bid.

Gurugram
FORM-O
DETAILS OF P.F. / E.S.I /SERVICE TAX /SALES TAX REGISTRATION/ PAN
Bidder to furnish details of Provident Fund Registration :

PF REGISTRATION NO. :
DISTRICT & STATE :
ESI Registration No. :
DISTRICT & STATE :
We hereby confirm that the above PF Account is under operation presently and shall be used for all PF related activities for the labour engaged
by us in the present work (if awarded to us).
Bidder shall be solely responsible to fulfil all the obligations of PF and ESI registration without any additional financial liabilities / implications to
EIL / OWNER
SERVICE TAX REGISTRATION NO. :

SALES TAX REGISTRATION NUMBER:
PAN No.:
In case any Bidder is not able to submit valid PF/VAT/Service Tax registrations and PAN Number at the time of Bidding:
UNDERTAKING: We hereby confirm that we shall submit valid PF/VAT/Service Tax registrations and PAN Number within 2 months of award,
in case the work is awarded to us.
(SIGNATURE OF BIDDER)

Gurugram
FORM–P
FOR BIDDERS’ QUERIES
SL. REFERENCE OF BIDDING DOCUMENT BIDDER'S QUERY OWNER'S REPLY

NO.
PART/ Page Clause Subject
VOL. No. No.
NOTE: The Pre-Bid Queries may be sent on fax numbers 0124-380 2332 / 2447 / 2441 and also by e-mail to
biswajit.mandal@eil.co.in / sk.mandal@eil.co.in / siddharth.sethu@eil.co.in
SIGNATURE OF BIDDER : ___________________________
NAME OF BIDDER : ___________________________

Gurugram
FORM–Q
BANK MANDATE FORM
1. Bidder Name :
2. Bidder Code :
3. Address of the Bidder :
4. Particulars of Bank Account of Bidder :
a. Name of the Bank :
b. Name of the Branch and Address of the Branch :
c. Branch Code :
d. 9-Digit MICR code Number of the Bank & Branch
(As appearing in the MICR Cheque issued by the bank)
(Please do not give multicity cheque book code
Number)
e. Type of account (Saving Bank, Current or Cash Credit) :
f. Account Number :
g. RGTS/IFSC Code (11 digit) :
h. NEFT Code No. :
5. E-mail address of the Bidder :
6. Contact Person(s) of the Bidder :
I/we declare that the particulars given above are correct and complete and I/we
accord our consent
for receiving all our payments through Electronic Mechanism.
______________________________________________________
(Signature and designation of the Authorised person(s) of Bidder)
Official seal of the Bidder

Place :
Date :
BANK CERTIFICATION
Certified that the particulars furnished above are correct as per our records.
Place :
Date :
_____________________________________
Signature of the Authorised Official of the Bank
Bank’s Stamp

Gurugram
FORM–R
FORMAT FOR WORKING CAPITAL REQUIREMENT
(To be issued by Bank on Letterhead)
Date: _______
Bidder Address
[Our Ref : - ……………………………………
Dear Sirs,
Sub: Working Capital Requirement for the job, ………………………..(Name of Job).
Ref. : …………………………. (Account Number)
We refer to your letter dated ………………………… on the above subject and confirm the following:
Description Amount in INR as of ………………
Sanctioned Line of Credit
Utilized Line of Credit
Unutilized Line of Credit
Cash/Bank Balance and Fixed Deposit
In case of award to M/s. ……………….(Name of Bidder), we agree to provide the line of credit to meet
the working capital requirement for the job upto INR ……………… for the job, ………………(Name of
the job).
This letter if issued at your request without any risk or responsibility on the part of the Bank or its
officers.
Yours Faithfully,
For and on behalf of

[Bank]

Gurugram
GENERAL CONDITIONS OF CONTRACT
(GCC)
BHARAT PETROLEUM CORPORATION LIMITED
APRIL 2016
INDEX
SECTION / DETAILS PAGE NO.

CLAUSE
I DEFINITION OF TERMS 3
II GENERAL INFORMATION ABOUT SITE 4
2.1 LOCATION OF SITE & ACCESSIBILITY 4
2.2 SCOPE OF WORK 4
2.3 WATER SUPPLY, POWER SUPPLY AND OWNER’S LAND FOR CONTRACTOR’S FIELD, GODOWN AND 4
WORKSHOP
2.4 SAFETY STANDARDS FOR TEMPORARY BUILDINGS 4
III GENERAL INSTRUCTION FOR THE TENDERER 5
3 SUBMISSION OF TENDER 5
4 DOCUMENTS 5
5 PURCHASE PREFERENCE 6
6(a) EARNEST MONEY 6
6(b) CONVERSION OF EMD TO SECURITY DEPOSIT 6
7 TENDER VALIDITY 6
7A FIRMNESS OF QUOTE 6
7B LANGUAGE OF BID 6
7C CURRENCIES OF BID & PAYMENT 7
8 ADDENDA / CORRIGENDA 7
9 RIGHT OF OWNER TO ACCEPT OR REJECT TENDER 7
10 A INTEGRITY PACT (IP) 7
10 B HOLIDAY LISTING 7
10 C CONSULTANCY CONTRACTS 7
10 D FOREIGN BIDDERS 8
11 COLLECTION OF DATA TENDERER’S RESPONSIBILITY 8
12 TIME SCHEDULE 8
13 SIGNING OF THE CONTRACT 8
14 A FIELD MANAGEMENT 8
14B RETIRED GOVERNMENT OR COMPANY OFFICER 8
IV INTERPRETATION OF CONTRACT DOCUMENTS 9
15 INTERPRETATION OF CONTRACT DOCUMENT 9
16 SPECIAL CONDITIONS OF CONTRACT 9
17 CONTRACTOR TO OBTAIN HIS OWN INFORMATION 9
18 SECURITY DEPOSIT TOWARDS PERFORMANCE/RETENTION MONEY 10
19 TIME OF PERFORMANCE 10
20 FORCE MAJEURE 11
21 EXTENSION OF TIME 11
22 LIQUIDATED DAMAGES FOR DELAY 11
23 SUM PAYABLE BY WAY OF COMPENSATION TO BE CONSIDERED AS REASONABLE COMPENSATION 11
WITHOUT REFERENCE TO ACTUAL LOSS
24 TERMINATION / OFFLOADING 11
25 FORFEITURE OF SECURITY DEPOSIT 11
26 ACTION WHEN WHOLE OF SECURITY DEPOSIT IS FORFEITED 12
27 CONTRACTOR REMAINS LIABLE TO PAY COMPENSATION IF ACTION NOT TAKEN UNDER CLAUSE 26 12
28 NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF WO9RK 12
29 CHANGES IN CONSTITUTION OF THE CONTRACTOR 13
30 IF THE CONTRACTOR DIES 13
31 EMPLOYEES OF THE OWNER NOT INDIVIDUALLY LIABLE 13
32 OWNER NOT BOUND BY PERSONAL REPRESENTATIONS 13
33 CONTRACTOR’S OFFICE AT SITE 13
34 CONTRACTOR’S SUBORDINATE STAFF AND THEIR CONDUCTS 13
35 SUB-LETTING OF WORK 14
36 POWER OF ENTRY 14
37 CONTRACTOR’S RESPONSIBILITY WITH OTHER AGENCIES 14
38 OTHER AGENTS AT SITE 15
39 NOTICES 15
40 RIGHTS OF VARIOUS INTERESTS 15
41 RIGHT OF OWNER TO DETERMINE / TERMINATE CONTRACT 15
42 PATENTS AND ROYALTIES 15
43 LIENS 16
44 OPERATION OF CONTRACT 16
V PERFORMANCE OF WORK 17
1
45 EXECUTION OF WORKS 17
46 COORDINATION AND INSPECTION OF WORK 17
47 WORK IN MONSOON AND DEWATERING 17
48 WORK ON SUNDAYS AND HOLIDAYS 17
49 GENERAL CONDITIONS FOR CONSTRUCTION AND ERECTION WORK 17
50 DRAWINGS TO BE SUPPLIED BY THE OWNER 18
51 DRAWINGS TO BE SUPPLIED BY THE CONTRACTOR 18
52 SETTING OUT WORKS 18
53 RESPONSIBILITY FOR LEVEL AND ALIGNMENT 18
54 MATERIALS TO BE SUPPLIED BY CONTRACTOR 18
55 MATERIALS SUPPLIED BY OWNER 19
56 CONDITIONS FOR ISSUE OF MATERIALS 19
57 MATERIALS PROCURED WITH ASSISTANCE OF OWNER 20
58 MATERIALS OBTAINED FROM DISMANTLING 20
59 ARTICLES OF VALUE FOUND 20
60 DISCREPANCIES BETWEEN INSTRUCTIONS 20
61 ALTERATIONS IN SPECIFICATIONS AND DESIGNS AND EXTRA WORK 20
62 ACTION WHERE NO SPECIFICATIONS ISSUED 21
63 ABNORMAL RATES 21
64 INSPECTION OF WORK 21
65 ASSISTANCE TO THE ENGINEERS 21
66 TESTS FOR QUALITY OF WORKS 21
67 SAMPLES 22
68 ACTION AND COMPENSATION IN CASE OF BAD WORK 22
69 SUSPENSION OF WORKS 22
70 OWNER MAY DO PART OF WORK 22
71 POSSESSION PRIOR TO COMPLETION 22
72 PERIOD OF LIABILITY FROM THE DATE OF COMPLETION OF WORK 22
VI BILLS / MEASUREMENT / PAYMENT 25
73 SCHEDULE OF RATES AND PAYMENTS 25
74 PROCEDURE FOR MEASUREMENT / BILLING OF WORK IN PROGRESS 26
75 LUMPSUMS IN TENDER 26
76 RUNNING ACCOUNT PAYMENTS TO BE REGARDED AS ADVANCES 26
77 EXTRA WORK 26
78 PAYMENT OF CONTRACTOR’S BILL 26
79 MODE OF PAYMENT 27
80 COMPLETION CERTIFICATE 27
81 FINAL DECISION AND FINAL CERTIFICATE 27
82 CERTIFICATE FOR PAYMENTS AND EVIDENCE OF COMPLETION 28
VII TAXES / DUTIES / INSURANCE 29
83 TAXES, DUTIES, OCTROI, ETC. 29
84 INSURANCE 29
85 DAMAGE TO PROPERTY 30
VIII LABOUR LAWS AND OTHER REGULATIONS 31
86 LABOUR LAWS 31
87 IMPLEMENTATION OF APPRENTICES ACT, 1961 31
88 CONTRACTOR TO INDEMNIFY THE OWNER 31
89 A HEALTH AND SANITARY ARRANGEMENTS FOR WORKERS 32
89 B MEDICAL FITNESS CERTIFICATION 32
90 SAFETY REGULATIONS 32
91 A ARBITRATION 32
91 B SETTLEMENT OF DISPUTES BETWEEN PUBLIC SECTOR UNDERTAKING/ PUBLIC SECTOR 33
ENTERPRISES/ GOVERNMENT DEPARTMENT
92 JURISDICTION 33
IX VARIOUS PROFORMA
ANNEXURE 1 PROFORMA OF AGREEMENT 34
ANNEXURE 2 PROFORMA OF BANK GUARANTEE FOR EARNEST MONEY /INITIAL / FULL SECURITY DEPOSIT 36
ANNEXURE 3 PROFORMA OF BANK GUARANTEE FOR MOBILIZATION ADVANCE 38
ANNEXURE 4 PROFORMA OF BANK GUARANTEE TOWARDS ADVANCE 40
ANNEXURE 5 PROFORMA FOR TAX RESIDENCY CERTIFICATE FOR FOREIGN BIDDERS 41
ANNEXURE 6 FORM 10 F 42
ANNEXURE 7 INTEGRITY PACT 43
ACKNOWLEDGEMENT 47
2
GENERAL CONDITIONS OF CONTRACT
SECTION - I
DEFINITION OF TERMS
In the contract documents as herein defined where the context so admits, the following words and expressions will have
following meanings :
1) “The Owner/Company/BPCL” means the Bharat Petroleum Corporation Limited, incorporated in India having its
registered office at 4 & 6, Currimbhoy Road, Ballard Estate, Mumbai - 400 038 or their successors or assigns
2) “The Contractor” means the person or the persons, firm or Company whose tender has been accepted by the
Owner and includes the Contractor’s legal representative, his successor and permitted assigns.
3) The “Managing Director” shall mean the Chairman and Managing Director of the Bharat Petroleum Corporation
Limited or his successor in office designated by the Owner.
4) The “Engineer-in-Charge” shall mean the person designated as such by the Owner and shall include those who are
expressly authorised by the Owner to act for and on his behalf for operation of this contract.
5) The “Work” shall mean the works to be executed in accordance with the contract or part thereof as the case may
be and shall include extra, additional, altered or substituted works as required for purpose of the contract.
6) The “Permanent Work” means and includes works which will be incorporated in and form a part of the work to be
handed over to the Owner by the Contractor on completion of the contract.
7) The “Construction Equipment” means all appliances, Tools/Tackles and equipment of whatsoever nature for the
use in or for the execution, completion, operation or maintenance of the work unless intended to form part of the
Permanent work.
8) The “Site” means the areas on which the permanent works are to be executed or carried out and any other places
provided by the Owner for purpose of the contract.
9) The “Contract Document” means collectively the Tender Document. Designs. Drawings or Specifications, agreed
variations, if any, and such other document constituting the tender and acceptance thereof.
10) The “Consultant” means the consulting engineers Nominated/appointed by the Owner for this Project / job.
11) The “Sub-Contractor” means any person or firm or Company (other than the Contractor) to whom any part of the
work has been entrusted by the Contractor, with the written consent of the Engineer-in-Charge, and the legal
personal representatives, successors and permitted assigns of such person, firm or company.
12) The “Contract” shall mean the Agreement between the Owner and the Contractor for the execution of the works
including therein all contract documents.
13) The “Specification” shall mean the various technical specifications attached and referred to in the tender
documents. It shall also include the latest editions, including all addenda/corrigenda, of relevant Indian Standard
Specification, specifications of the other country published before entering into Contract.
14) The “Drawings” shall include maps, plans and tracings or prints thereof with any modifications approved in writing
by the Engineer-in-Charge and such other drawings as may, from time to time, furnished or approved in writing by
the Engineer-in-Charge.
15) The “Tender” means the tender submitted by the Contractor for acceptance by the Owner.
16) The “Alteration Order” means an order given in writing by the Engineer-in-Charge to effect additions to or deletion
from and alterations in the works.
17) The “Completion Certificate” shall mean the certificate to be issued by the Engineer-in-Charge to the contractor
when the works have been completed to his satisfaction.
18) The “Final Certificate” in relation to a work means the certificate issued by the Engineer-in-Charge after the period
of liability is over for releasing the retention money/PBG.
19) The “Period of Liability” in relation to a work means the specified period during which the Contractor stands
responsible for rectifying all defects that may appear in the works.
3
SECTION - II
GENERAL INFORMATION ABOUT SITE
2.1 LOCATION OF SITE & ACCESSIBILITY:
The site location is described in the Special Conditions of Contract which may be within the premises of existing
Refinery. The intending tenderer should inspect the site and make himself familiar with site conditions and
available facilities.
Entry into the BPCL areas is restricted depending on location/site. Only pass holders as also vehicles with special
permits are permitted in such restricted areas. Inside the premises access to various work spots is also further
regulated by permits issued for each area.
Non-availability of access roads or permits for entry of vehicles/equipment to any specific area shall in no case be
the cause to condone any delay in execution of works or be the cause for any claims or extra compensations.
2.2 SCOPE OF WORK
The scope of work is defined in the Special Conditions of Contract and specifications. The Contractor shall provide
all necessary materials, equipments / Tools and Tackles / Supervision / labour etc. for the execution and
maintenance of the work till completion unless otherwise mentioned in these tender documents. All materials that
go with the work shall be approved by Engineer-in-Charge prior to procurement and use.
2.3 WATER SUPPLY, POWER SUPPLY AND OWNER’S LAND FOR CONTRACTOR’S FIELD, GODOWN AND
WORKSHOP:
Unless otherwise provided under Special Conditions of Contract, the tenderer will have to make his own
arrangement for supply of water and power.
The tenderer should visit the site and acquaint himself with site conditions, availability of water, electricity,
approach roads, construction materials as per specifications, shelter for his staff, etc. since these are to be
provided/arranged by the tenderer (unless otherwise specified) at his cost.
The owner will, at his discretion and convenience based on availability for the duration of the execution of the
work, make available, land for construction of contractor’s field office, go-downs, workshop and fabrication yard
required for the execution of the contract. The contractor shall at his own cost construct all these temporary
buildings and provide suitable water supply and sanitary arrangement approved by the Engineer-in-Charge.
On completion of the works undertaken by the Contractor, he shall remove all temporary works/ shed erected by
him and have the site cleaned as directed by Engineer-in-Charge if the contractor shall fail to comply with these
requirements, the Engineer-in-charge may at the expenses of the Contractor remove such surplus and rubbish
material, dispose off the same as he deems fit and get the site cleared as aforesaid; and the contractor shall
forthwith pay the amount of all expenses so incurred and shall have no claim in respect of any such surplus
materials disposed off as aforesaid. But the Owner reserves the right to ask the Contractor any time during the
pendency of the contract to vacate the land by giving seven days notice on security reasons or on material interest
otherwise.
2.4 SAFETY STANDARDS FOR TEMPORARY BUILDINGS
All temporary buildings, sheds, workshops, field stations etc. shall be constructed in conformation with the safety
and security regulations of the owner as regards location and type of structure.
4
SECTION - III
GENERAL INSTRUCTION FOR THE TENDERER
3 SUBMISSION OF TENDER:
3.1 The quotation should be submitted only in the manner and the form prescribed in the Request For Quotation
(RFQ)/Tender enquiry.
3.2 Addenda/Corrigenda to this tender document if issued must be signed and submitted along with the tender
document. The tenderer should consider the Addenda/Corrigenda and should price the work based on revised
quantities when amendments for quantities are issued in addenda.
3.3 Tenders should always be placed in double sealed covers, superscribing Tender No. ____________ Tender for
____________________(name of job), Bharat Petroleum Corporation Limited, due for opening on
___________
The full name, postal address and telegraphic address of the tenderer shall be written on the bottom left hand
corner of the sealed cover. (This will not be applicable in the case of e-tenders) Tenders received in open condition
(priced bid) are liable to be rejected.
3.4 Instructions for two part bidding
i) The bid should be submitted in two parts viz.

a. Techno-commercial bid.
b. Price bid.
ii) Techno-commercial bid shall have the following information/details
a. Technical deviation if any.
b. Commercial deviation if any like extra taxes, duties etc.
c. Copy of price bid with prices blanked off.
d. Any other relevant information.
iii) Price Bid shall have only prices as per schedule of Rates.
iv) Techno-commercial bid and price bid shall be enclosed in two separate envelopes with the subject job, type of
bid, bidders name super-scribed on top. Both these envelopes shall be sealed in a common envelope and
submitted as specified above and in covering letter. (This will not be applicable in the case of e-tenders)
4 DOCUMENTS:
4.1 The tenders, as submitted shall include all documents/details asked for by BPCL in the RFQ/Tender enquiry.
4.2 All pages to be initialed:
Wherever signed tender documents are submitted, all signatures in the documents shall be dated, as well as all the
pages of the documents shall be initialed at the lower right hand corner and signed wherever required in the tender
papers by the tenderer or by a person holding power of attorney authorizing him to sign on behalf of the tenderer
before submission of tender. Tenders without signatures as stated above are liable to be rejected.
4.3 Rates to be in Figures and Words:
The tenderer should quote the rates in English both in figures as well as in words. Offers received without the rates
in figures and in words are liable for rejection. In case of discrepancy exists between the rate quoted in figures and
in words, the rates quoted in words will prevail.
4.4 Corrections and Erasures:
All corrections and alteration in the entries of tender papers will be signed in full by the tenderer with date. No
erasures or over-writings are permissible.
In case of priced bids containing overwriting/cuttings/erasures in the quoted rates and in case these are not
attested by the signatory of the bid, such priced bids are liable to be rejected without giving any further notice.
4.5 Signature of Tenderer:
The tender shall contain the name, residence and place of business of person or persons making the tender and
shall be signed by the tenderer with his usual signature with company stamp. Partnership firms shall furnish the full
names of all partners in the tender. It should be signed in the partnership name by all the partners or by duly
authorized representative followed by the name and designation of the person signing with company stamp.
Tender by Company or Corporation registered under the relevant companies act, shall be signed by the authorized
representative and a power of attorney in that behalf shall accompany the tender.
4.6 Transfer of tender documents issued to one intending tenderer to another is not permissible.
5
5 PURCHASE PREFERENCE:
Owner reserves its right to allow Public Sector Enterprises (Central/State), purchase preference as
admissible/applicable from time to time under the existing Govt. policy.priced.
Owner reserves its right to allow Micro and Small Enterprises (MSEs) and MSEs owned by Scheduled Caste (SC) or
the Scheduled tribe (ST) entrepreneurs, purchase preference as admissible/applicable from time to time under the
existing Govt. policy.
6 EARNEST MONEY:
(a) The tenderer must submit/ deposit earnest money, if specified in the RFQ/Tender enquiry, failing which the
tender is liable to be rejected. Earnest Money Deposit shall be submitted in the form of crossed Demand Draft
in favour of “Bharat Petroleum Corporation Ltd.” / Electronic Funds Transfer to BPCL Bank Account / Bank
Guarantee executed by any Scheduled Bank approved by Reserve Bank of India (as per Proforma provided in
Annexure 2). Earnest Money Deposit (EMD) shall be valid for a period of 6 (Six) months from the due date
of opening of Techno-commercial Bids and shall be submitted from any Indian Scheduled Commercial Bank /
Indian Branch of Foreign Bank. EMD submitted by foreign vendors shall be in USD / EURO only.
In case of limited tender, Earnest Money deposit (EMD) is not applicable for registered contractors of BPCL.
NOTE : Exemption of Bidding Document fee and EMD will be applicable for Micro and Small Enterprises (MSEs)
registered with National Small Industries Corporation (NSIC)/ District Industries Centers (DIC) as per
applicable government guidelines .Such bidder shall submit Notary attested copy of the certificate issued by
NSIC or DIC, valid as on the date of bid opening, indicating that their registration includes the items/works
under tender. The registration certificate should remain valid during the period of the contract that may be
entered into such successful bidder. Such tenderers should ensure validity of the Registration Certificate for
the purpose.
NOTE: No interest shall be paid by the Owner on the earnest money deposit by the tenderer. The earnest
money of the unsuccessful tenderer will be refunded after the completion of BQC evaluation / Technical
Evaluation / Priced Bid Evaluation as applicable.
(b) CONVERSION OF EMD TO SECURITY DEPOSIT:
The earnest money deposit (EMD) of the contractor whose tender may be accepted, if paid in forms other
than Bank Guarantee, can be converted to security deposit for due performance of the contract if the
contractor so desires. The “performance security deposit/retention money” vide clause 18 shall also be
applicable limiting to a maximum of 10% of the contract value.
7 TENDER VALIDITY:
Tender submitted by tenderers shall remain valid for acceptance for a period of four months from the date of
opening of the tender (Technical Bid in the case of two bid). The tenderer shall not be entitled during the said
period of four months, without the consent in writing of the Owner, to revoke, or cancel his tender or vary the
tender given or any term thereof.
In case of tenderer revoking or canceling his tender, varying any terms in regard thereof without prior consent of
Owner in writing, appropriate penal action will be taken by BPCL as deemed fit including putting the
tenderer/contractor on ‘Holiday listing’/’Delisting’ barring the tenderer/contractor from participating in future
tenders for an appropriate period from the date of revocation/cancellation/varying the terms besides forfeiture of
Earnest Money deposited by tenderer.
7.A FIRMNESS OF QUOTE :
Once the quotation is accepted, the rates quoted shall be firm till the entire work is completed.
7.B LANGUAGE OF BID:
The Bid, all correspondence and documents relating to the bid, between Bidder and BPCL, shall be written in
English language only. Any supporting document furnished by Bidder may be written in other language provided
that this literature is accompanied by an authenticated English translation in which case, for purpose of
interpretation of the Bid, the English translation shall govern.
6
7.C CURRENCIES OF BID & PAYMENT:
For materials and services to be procured from India, Bidder shall quote the prices in INR only.
Indian bidders shall quote the rates/prices in Indian Rupees (INR) only for Indian component and in USD / EURO
for Foreign Component. Foreign Bidders can quote their prices in INR / USD / EURO. Payment shall be subject to
RBI guidelines.
8 ADDENDA / CORRIGENDA:
Addenda/ Corrigenda to the tender documents may be issued prior to the date of opening of the tenders to clarify
documents or to effect modification in the design or tender terms. All addenda/corrigenda issued shall become part
of tender Document.
9 RIGHT OF OWNER TO ACCEPT OR REJECT TENDER:
9.1 The right to accept the tender will rest with the Owner. The Owner, however, does not bind itself to accept the
lowest tender, and reserves to itself the authority to reject any or all the tenders received without assigning any
reason whatsoever.
9.2 The whole work may be split up between two or more contractors or accepted in part and not entirely if considered
expedient.
9.3 Tenders in which any of the particulars and prescribed informations are missing or are incomplete in any respect
and/or the prescribed conditions are not fulfilled are liable to b rejected.
9.4 Canvassing in connection with tenders is strictly prohibited and tenders submitted by the tenderer who resort to
canvassing will be liable to rejection.
9.5 Tender containing uncalled remarks or any additional conditions are liable to be rejected.
10 A INTEGRITY PACT (IP):
Vendors are requested to sign & return IP document, attached as Annexure 7, if applicable as per the terms of the
tender. This document is essential & binding.
Proforma of Integrity Pact shall be returned by the Bidder along with the bid documents (Technical Bid), duly filled
up and signed by the same signatory who is authorized to sign the bid documents. All the pages of the Integrity
Pact shall be duly signed. Bidder’s failure to return the Integrity Pact duly signed along with the bid documents may
result in the bid not being considered for further evaluation.
If the Bidder has been disqualified from the tender process prior to the award of the contract in accordance with
the provisions of the Integrity Pact, BPCL shall be entitled to demand and recover from Bidder Liquidated Damages
amount by forfeiting the EMD/ Bid Security as per provisions of the Integrity Pact.
If the contract has been terminated according to the provisions of the Integrity Pact, or if BPCL is entitled to
terminate the contract according to the provisions of the Integrity Pact, BPCL shall be entitled to demand and
recover from Contractor Liquidated Damages amount by forfeiting the Security Deposit/ Performance bank
Guarantee as per provisions of the Integrity Pact.
Bidders may raise disputes/ complaints, if any, with the nominated Independent External Monitor.
10 B HOLIDAY LISTING:
The vendors / contractors are expected to adopt the ethics of highest standards and a very high degree of integrity,
safety and quality consciousness, commitment and sincerity towards the work undertaken and dealing with BPCL in such
matters. Also, while participating in the tender and performing the contracts, Contractors are required to meet certain
performance criteria and adherence to the terms and conditions of the tender / contract.
BPCL shall have the right to remove from the list of approved suppliers / contractors or to ban business dealings, if any
agency has been found to have committed misconduct or fraud or poor performance or anything unethical not expected
from a reputed agency.
The guidelines and procedures for Holiday Listing as adopted by BPCL and available separately in BPCL website shall be
applicable in the context of all tenders floated and consequently, all Orders / Contracts / Purchase Orders placed, by
BPCL.
10 C CONSULTANCY CONTRACTS:
This General Conditions of Contract (GCC) will be binding for Consultancy jobs only to the extent of its applicability to
the context of consultancy jobs.
7
10 D FOREIGN BIDDERS:
It is mandatory for the foreign bidder to furnish the documents for the compliance to requirement of PAN No. , Tax
Residency Certificate and Form No.10F (applicable for foreign bidder in case of services in India is required as per scope
of bidding document) as per Income Tax Act in case his receipts are subject to tax deduction at source in India:
(a) PAN No.
PAN as per the Indian Income Tax requirements shall be submitted, failing which the
Supplier/Contractor/Consultant shall be responsible for any additional tax deduction at source as per the provisions
of the Indian Income Tax Act/Rules and the same shall be deducted from the payment made to
supplier/contractor/consultant.
(b) Tax Residency Certificate (TRC)

TRC containing prescribed particulars as per the Annexure 5 from the Government of foreign country in order to
claim the benefits of DTAA as per the Indian Income Tax requirements shall be submitted, failing which the relief
under DTAA will not be available and consequently the actual rate of withholding tax will be applicable and
deducted from the payment made to supplier/contractor/consultant (i.e., non-resident taxpayer). The TRC shall be
duly verified by the Government of the country of which the assessee claims to be a resident for the purposes of
tax.
(c) Form 10F

In additional to TRC, in order to claim the benefits of DTAA, bidder shall also submit additional information in form
no. 10F as per Annexure 6. Form 10F has to be signed & verified by the assessee himself.
The above shall be furnished before release of any payment or within one month of the release of Order, whichever is
earlier. In case of failure to submit the above information, any additional tax liability on Owner, will be deducted from
the payment due to the contractor.
11 COLLECTION OF DATA TENDERER’S RESPONSIBILITY :
The tenderer shall visit the site and acquaint himself fully of the site and no claims whatsoever will be entertained on the
plea of ignorance or difficulties involved in execution of work or carriage of materials.
12 TIME SCHEDULE :
The time period allowed for carrying out the job shall be as shown in tender document. Request for revision for time
schedule after tenders are opened will not be received for consideration.
13 SIGNING OF THE CONTRACT:
The successful tenderer shall be required to execute an agreement in the proforma attached with tender enquiry within
a period of one month of the receipt by him of the notification of acceptance of tender. The payment will not be
processed till the time the agreement is executed.
14 A FIELD MANAGEMENT:
The field management will be the responsibility of the Engineer-in-Charge, who will be nominated by the Owner. The
Engineer-in-Charge may also authorize his representatives to perform his duties and functions.
Coordination of Work - The Engineer-in-Charge shall coordinate the work of various agencies engaged at site to ensure
minimum disruption of work carried out by different agencies. It shall be the responsibility of the contractor to plan and
execute strictly in accordance with the site instructions to avoid hindrance to the works being executed by other
agencies.
14 B RETIRED GOVERNMENT OR COMPANY OFFICER:
No Engineer of Gazetted rank or other Gazetted Officer, employed in Engineering or Administrative duties in an
Engineering Department of the States/Central Government or of the Owner is allowed to work as a Contractor for a
period of two years after his retirement from Government service or from the employment of the Owner without the
previous permission of the Owner. The contract, if awarded, is liable to be cancelled if either the contractor or any of his
employees is found at any time to be such a person, who had not obtained the permission of the State/ Central
Government, or of the Owner as aforesaid before submission of tender, or engagement in the Contractor’s service as the
case may be.
8
SECTION - IV
INTERPRETATION OF CONTRACT DOCUMENTS
15 INTERPRETATION OF CONTRACT DOCUMENT:
15.1 Except if and to the extent otherwise provided by the Contract, the provisions of the General Conditions of Contract
and special conditions shall prevail over those of any other documents forming part of the contract. Several
documents forming the contract are to be taken as mutually explanatory. Should there be any discrepancy,
inconsistency, error or omission in the contract or any of the matter may be referred to Engineer-in-Charge, who
shall give his decisions and issue to the Contractor instructions directing in what manner the work is to be carried
out. The decision of the Engineer-in-Charge shall be final and conclusive and the contractor shall carry out work in
accordance with this decision.
15.2 Works shown upon the drawing but not mentioned in the specifications or described in the specification without
being shown on the drawings shall nevertheless be held to be included in the same manner as if they had been
specifically shown upon the drawings and described in the specifications.
15.3 Headings and marginal notes to the clauses of these General Conditions of Contract or to specifications or to any
other tender document are solely for the purpose of giving a concise indication and not a summary of the content
thereof, and they shall never be deemed to be part thereof or be used in the interpretation or construction thereof
of the Contract.
15.4 Singular and Plural:
In these contract documents unless otherwise stated specifically, the singular shall include the plural and vice-versa
wherever the context so requires. Words indicating persons shall include relevant incorporated companies/
registered as associations/ body of individual/ firm or partnership.
16 SPECIAL CONDITIONS OF CONTRACT:
16.1 Special Conditions of contract shall be read in conjunction with the General Conditions of Contracts, specification of
work, Drawings and any other documents forming part of this contract wherever the context so requires.
16.2 Notwithstanding the sub-division of the documents into these separate sections and volumes every part of each
shall be deemed to be supplementary to and complementary of every other part and shall be read with and into the
contract so far as it may be practicable to do so.
16.3 Where any portion of the General Conditions of Contract is repugnant to or at variance with any provisions of the
Special Conditions of Contract then, unless a different intention appears the provisions of the Special Conditions of
Contract shall be deemed to over-ride the provision of the General Conditions of Contract and shall to the extent of
such repugnance or variations, prevail.
16.4 Wherever it is mentioned in the specifications that the Contractor shall perform certain work or provide certain
facilities, it is understood that the contractor shall do so at his own cost.
16.5 The materials, designs and workmanship shall satisfy the relevant Indian Standards, the Job specifications
contained herein and codes referred to. Where the job specifications stipulate requirements in addition to those
contained in the standard codes and specifications, these additional requirements shall also be satisfied.
17 CONTRACTOR TO OBTAIN HIS OWN INFORMATION:
The contractor in fixing rate shall for all purposes whatsoever be deemed to have him self independently obtained
all necessary information for the purpose of preparing his tender. The contractor shall be deemed to have
examined the Contract Documents, to have generally obtained his own information in all matters whatsoever that
might affect the carrying out the works at the scheduled rates and to have satisfied himself to the sufficiency to his
tender. Any error description of quantity or omission there from shall not vitiate the contract or release the
Contractor from executing the work comprised in the contract according to drawing and specifications at the
scheduled rates. He is deemed to have known the scope, nature and magnitude of the works and the requirements
of materials and labour involved etc. and as to what all works he has to complete in accordance with the contract
documents whatever be the defects, omissions or errors that may be found in the Contract Documents. The
Contractor shall be deemed to have visited surrounding to have satisfied himself to the nature of all existing
structures, if any, and also as to the nature and the conditions of the Railways, roads, bridges and culverts means
of transport and communications, whether by land, water or air, and as to possible interruptions thereto and the
access to and regress from the site, to have made enquiries, examined and satisfied himself as to the sites for
obtaining sand, stones, bricks and other materials, the sites for disposal of surplus materials the available
accommodation as to whatever required, depots and such other building as may be necessary for executing and
completing the works, to have made local independent enquiries as to the sub-soil water and variations thereof,
storms, prevailing winds, climate conditions and all other similar matters affecting these works. He is deemed to
have acquainted himself as to his liability for payment of Government taxes, customs duty and other charges.
Any neglect or failure on the part of the Contractor in obtaining necessary and reliable information upon the
foregoing or any other matters affecting the contract shall not relieve him from any risk or liabilities or the entire
responsibility from completion of the works at the scheduled rates and time in strict accordance with the contract
documents.
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No verbal agreement or inference from conversation with any officer or employee of the owner either before or
after the execution of the contract agreement shall in any way affect or modify any of the terms or obligations
herein contained.
18 SECURITY DEPOSIT TOWARDS PERFORMANCE/RETENTION MONEY:
18.1 To ensure performance of the contract and due discharge of the contractual obligations, the successful contractor
will have to provide security deposit of 10% of the contract value within 30 days of receipt by him of the
notifications of acceptance of tender unless otherwise specified in the Special Conditions of Contract.
This Security deposit may be furnished in the form of an Account payee Demand Draft payable to BPCL or Bank
Guarantee in the prescribed format. The contractor shall have the option to adjust any Earnest Money Deposit-
(EMD), if paid in forms other than Bank Guarantee, towards security deposit if he so desires.
In the case of security deposit submitted in the form of Bank guarantee, the Bank Guarantee shall be valid and
remain in force till the completion of contractual completion period, defect liability period (if applicable) plus a claim
period of 3 months. The Bank Guarantee shall be in the form prescribed (Annexure 2).
The security deposit will be retained till the successful completion of the work and thereafter till the expiry of the
defect liability period (refer clause-72), if applicable. This retention money/Bank guarantee held shall be released
after the expiry of the defect liability period provided that any defects appearing during that period are corrected by
the contractor and subject to Clause 18.2 below.
If the Contract Value is in more than one currency, the Security deposit shall also be in multiple currencies
amounting to 10% for each currency of awarded contract.
In the case of value/rate/quantity contracts, the security deposit shall be based on individual release orders issued.
18.2 If the contractor/ sub-contractor or their employees shall break, deface or destroy any property belonging to the
Owner or other agency during the execution of the contract, the same shall be made good by the Contractor at his
own expenses and in default thereof, the Engineer-in-Charge may cause the same to be made good by other
agencies and recover expenses from the contractor (for which the certificate of the Engineer-in-Charge shall be
final). These expenses can be recovered from the security deposit/retention money if recovery from other sources
is not possible.
18.3 All compensation or other sums of money payable by the contractor to the Owner under terms of this contract may
be deducted from his security deposit/retention money or from any sums which may be or may become due to the
contractor by the Owner on any account whatsoever and in the event of his security deposit/retention money being
reduced by reasons of any such deductions. The contractor shall within ten days thereafter make good any sum or
sums, which may have been deducted from his security Deposit/retention money. No interest shall be payable by
the Owner from sum deposited as security deposit/retention money.
18.4 The security deposit shall be held by the Owner, as security for the due performance of the Contractor’s obligations
under the contract, provided that nothing herein stated shall make it incumbent upon the Owner to utilize the
security deposit/retention money in preference to any other remedy which the Owner may have, nor shall be
construed as confining the claims of the Owner against the contractor to the quantum of the Security
Deposit/retention money.
18.5 The Bank guarantee if submitted shall be from any Indian scheduled bank or an international bank of repute having
a branch in India or a corresponding banking relationship with an Indian scheduled bank. The security
deposit/retention money shall be in Indian Rupee in the case of domestic bidders and in the quoted currency in the
case of foreign bidders (INR/USD/EURO as the case may be.).
19 TIME OF PERFORMANCE:
19.1 The work covered by this contract shall be commenced as detailed in the purchase order or as per the instructions
of the Engineer in charge and be completed in stages on or before the dates as mentioned in the time schedule of
completion of work. The contractor should bear in mind that time is the essence of this agreement unless such time
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be extended pursuant to the provision of clause No. 21. Request for revision of Completion time after tenders are
opened will not receive consideration.
19.2 Time Schedule of Completion: The general time schedule of completion is given in the tender document. Contractor
should prepare a detailed monthly and weekly execution programme, jointly with the Engineer-in-Charge within two
weeks of receipt of Letter of Intent or acceptance of tender. The work shall be executed strictly as per the time
schedule given in this document. The period of completion given includes the time required for testing,
rectifications, if any, retesting and completion in all respects to the entire satisfaction of the Engineer-in-Charge.
20 FORCE MAJEURE:
Any delays in or failure of the performance of either party hereto shall not constitute default here under or give rise
to any claims for damages, if any, to the extent such delays or failure of performance is caused by occurrences
such as Acts of God or the public enemy expropriation or confiscation of facilities by Govt./authorities, compliances
with any order or request of any Government authorities, acts of war, rebellion or sabotage or fires, floods,
explosions, riots or strikes. The contractor shall keep records of the circumstances referred to above and bring
these to the notice of Engineer-in-Charge in writing immediately on such occurrences.
21 EXTENSION OF TIME:
If the contractor shall desire an extension of the time for completion of the work on the grounds of his having been
unavoidably hindered in its execution or on any other grounds, he shall apply in writing to the Engineer-in-Charge
within two weeks of the date of hindrance on account of which he desires such extension as aforesaid, and the
Engineer-in-Charge shall if in his opinion (which shall be final), reasonable grounds have been shown thereof,
authorize such extension of time as may in his opinion be necessary or proper.
In the event of extension of Time of the contract, if granted, the contractor shall be required to suitably extend the
period of Bank Guarantee if submitted, towards security Deposit/retention money suitably.
22. LIQUIDATED DAMAGES FOR DELAY:
22.1 Time is the essence of the contract. In case the contractor fails to complete the whole work within the stipulated
period, he shall be liable to pay liquidated damages of 0.5% of the value of contract per week and or part thereof
of the delay subject to a maximum of 5% of the value of the contract. The parties agree that this is a genuine pre-
estimate of the loss/damage which will be suffered by the owner on account of delay on the part of the contractor
and the said amount will be payable on demand without there being any proof of the actual loss or damages having
been caused by such delay/breach. The owner shall be at liberty to adjust or deduct the said amount of liquidated
damages from any amount due to the contractor including Security Deposit.
22.2 The owner shall be at liberty to deduct or retain from any amount payable to the contractor periodically, the
proportionate or full amount of liquidated damages as the case may be for the delay periodically caused by the
contractor.
23 SUM PAYABLE BY WAY OF COMPENSATION TO BE CONSIDERED AS REASONABLE COMPENSATION

WITHOUT REFERENCE TO ACTUAL LOSS:
All sums payable by way of compensation under any of the conditions shall be considered as reasonable
compensation without reference to the actual loss or damage, which shall have been sustained by the Owner.
24 TERMINATION/OFFLOADING:
24.1 The contractor fully understands that timely completion of the work as per the schedule is of paramount necessity
as otherwise it would lead to adversely affecting the schedules of other works/project with resultant financial and
other losses to the Company/owner. In view of this, the contractor unconditionally agrees and binds himself to be
liable for all the consequences for non-completion of the work within the stipulated time.
24.2 In case a situation is brought about by the contractor warranting termination/off-loading of the whole or any part of
the work for any reason whatsoever, the Company/owner shall have the liberty and right to entrust/engage/award
the work so terminated/off loaded at the risk and cost of the contractor to any other agency/contractor by adopting
any mode of inviting tenders, i.e. open/limited/single party/negotiation basis etc. in order to ensure completion of
the work as per the schedule or at the quickest possible time.
25. FORFEITURE OF SECURITY DEPOSIT:
Whenever any claim against the Contractor for the payment of a sum of money arises out of or under the contract,
the Owner shall be entitled to recover such sum by appropriating in part or whole, security deposit of the
contractor, forming whole or part of such security being insufficient or if no security has been taken from the
Contractor then the balance or the total sum recoverable, as the case may be, shall be deducted from any sum
then due or which at any time thereafter may become due to the Contractor. The contractor shall pay to the owner
on demand any balance remaining due.
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26 ACTION WHEN WHOLE OF SECURITY DEPOSIT IS FORFEITED:
In any case in which, under any clause or clauses of this contract, the contractor shall have forfeited the whole of
his security deposit (whether paid in one sum or deducted by installment) or have committed a breach of any of the
terms contained in this contract the owner shall have power to adopt any of the following courses as he may deem
best suited to his interest.
a) To rescind the contract (of which rescission notice in writing to the contractor under the hand of the
owner shall be conclusive evidence) in which case the security deposit of the contractor shall stand
forfeited and be absolutely at the disposal of the Owner.
b) To employ labour paid by the owner and to supply materials to carry out the work any part of the work,
debiting contractor with the labour cost of tools and plants and equipment charges, the cost of the
materials for which a certificate of the Engineer-in-Charge shall be final and conclusive against the
Contractor and 10% of costs as above to cover all departmental charges and crediting him with the value
of the work done in all respects in the manner and at the same rates as if it had been carried out by the
Contractor under the term of his contract. The certificate of Engineer-in-Charge as to the value of the
work done shall be final and conclusive against the contractor.
c) To measure up the work of the contractor and to take such part thereof as shall be unexecuted out of his
hand to give it to another contractor to complete in which case any expenses which may be incurred in
excess of the sum which would have been paid to the original contractor, if the whole work had been
executed by him (of the amount of which excess, the certificate in writing of the Engineer-in-Charge shall
be final and conclusive) shall be borne and paid by the original contractor and may be deducted from any
money due to him by the Owner under the contract or otherwise or from his security deposit or from the
proceeds of sale thereof, of a sufficient part thereof.
In the event of any of the above course being adopted by the Owner, the contractor shall have no claim
to compensation for any loss sustained by him by reason of his having purchased or procured any
materials or entered into any agreements or made any advances on account of or with a view to the
execution of the work of the performance of the contract. In case the Contractor shall not be entitled to
recover or be paid any sum for any work actually performed under this contract unless the Engineer-in-
Charge will certify in writing the performance of such work and the value payable in respect thereof and
he shall only be entitled to be paid the value so certified.
27 CONTRACTOR REMAINS LIABLE TO PAY COMPENSATION IF ACTION NOT TAKEN UNDER CLAUSE 26:
In any case in which any of the powers conferred upon the owner by clause 26 thereof shall have become
exercisable and the same had not been exercised, the non exercise thereof shall not constitute a waiver of any of
the conditions hereof and such powers shall notwithstanding be exercised in the event of any further case of
default by the contractor for which any clause hereof he is declared liable to pay compensation amounting to the
whole of his security deposit and the liability of the contractor for past and future compensation shall remain
unaffected. In the event of the Owner putting in force the power under sub-clause (a), (b) or (c) of clause 26
vested in him under the proceeding clause he may, if he so desires takes possession of all or any tools and plants
materials and stores in or upon the works or the site thereof belonging to the contractor or procured by him and
intended to be used for the execution of the work or any part thereof paying or allowing for the same in account at
the contract rates or in case of these not being applicable at current market rates to be certified by the Engineer-in-
Charge whose certificate thereof shall be final otherwise the Engineer-in-Charge may give notice in writing to the
contractor or his clerk of the works, supervisor or other authorized agent, requiring him to remove such tools,
plant, materials or stores from the premises (within a time to be specified in such notice) and in the event of the
contractor failing to comply with any such requisition, the Engineer-in-Charge may remove them at the contractors
expense or sell them by auction or private sale on account of the contractor and at his risk in, all respects without
any further notice as to the date, time or place of sale and the certificate of the Engineer-in-Charge as to the
expense of any such removal and the amount of proceeds and any expenses of any such sale shall be final and
conclusive against the contractor.
28 NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF WORK:
If at any time from the commencement of the work the owner shall for any reasons whatsoever, not require the
whole or part thereof as specified in the tender to be carried out, the Engineer-in-Charge shall give notice in writing
of the fact to the contractor, who shall have no claim to any payment or compensation whatsoever on account of
any profit or advantage which he might have derived from the execution of the work in full, but which he did not
derive in consequence of the full amount of the work not having been carried out, neither shall he have any claim
for compensation by reason of any alterations having been made in the original specifications, drawings, designs
and instructions which shall involve any curtailment of the work as originally contemplated.
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29 CHANGES IN CONSTITUTION OF THE CONTRACTOR:
The Contractor, whether an individual, Proprietary Concern, Hindu Undivided Family, Partnership Firm, Private
Limited Company or Public Limited Company, shall not make any change(s) in its constitution, by transfer of
substantial shareholding or of management (in case of a company) or by addition or deletion of Partners, change in
the terms of Partnership, or make any other material change(s) without prior approval of Owner. Any such
unauthorized change shall attract the provisions of clause 35 hereof.
30 IF THE CONTRACTOR DIES:
Without prejudice to any of the rights or remedies under his contract, if the contractor (if an individual) dies, the
Owner shall have the option of terminating the contract without compensation to the contractor.
31 EMPLOYEES OF THE OWNER NOT INDIVIDUALLY LIABLE:
No director or official or employee of the Owner shall in any way be personally bound or liable for the acts or
obligations of the Owner under the contract or answerable for any default or omission in the observance or
performance of any of the acts, matters or things which are herein contained.
32 OWNER NOT BOUND BY PERSONAL REPRESENTATIONS:
The contractor shall not be entitled to any increase on the item rates of the contract or any other right or claim
whatsoever by reason of representation, explanation or statement or alleged representation, promise or guarantees
given or alleged to have been given to him by any person.
33 CONTRACTOR’S OFFICE AT SITE:
The contractor shall provide and maintain an office at the site, if space provided by the owner, for the
accommodation of his agent and staff and such office shall be open at all reasonable hours to receive instruction,
notices, or other communications.
34 CONTRACTOR’S SUBORDINATE STAFF AND THEIR CONDUCTS:
34.1 The contractor, on or after award of the work shall name and depute a qualified personnel having
sufficient experience in carrying out work of similar nature to whom the equipments materials, if any,
shall be issued and instructions for works given. The contractor shall also provide to the satisfaction of
the Engineer-in-Charge sufficient and qualified staff to supervise the execution of the-works, competent
sub-agents, supervisor and leading hands including those specially qualified by previous experience to
supervise the type of works comprised in the contract in such manner as will ensure work of the best
quality, expeditious working. Whenever in the opinion of the Engineer-in-Charge, additional properly
qualified supervision staff is considered necessary, they shall be employed by the contractor without
additional charges on account thereof. The Contractor shall ensure to the satisfaction of the Engineer-in-
Charge that sub-contractors, if any shall provide competent and efficient supervision over the work
entrusted to them.
34.2 If and whenever any of the Contractor’s or sub-contractor’s agents, sub-agents, assistants supervisor or
other employees shall in the opinion of Engineer-in-Charge be guilty of any misconduct or be
incompetent or insufficiently qualified or negligent in the performance of their duties or that in the
opinion of the owner or Engineer-in-Charge, it is undesirable for administrative or any other reason for
such person or persons to be employed in the works, the contractor, if so directed by the Engineer-in-
Charge, shall at once remove such person or persons from employment thereon. Any person or persons
so removed from the works shall not again be employed in connection with the works without the written
permission of the Engineer-in-Charge. Any person so removed from the works shall be immediately
replaced at the expense of the contractor by a qualified and competent substitute. Should the contractor
be requested to repatriate any person removed from the works he shall do so and shall bear all costs in
connection herewith.
34.3 The contractor shall be responsible for the proper behaviour of all the staff, supervisor, workmen and
others and shall exercise a proper degree of control over them and in particular, and without prejudice to
the said generality, the contractor shall be bound to prohibit and prevent any employees from trespassing
or acting in any way detrimental or prejudicial to the interest of the community or of the properties or
occupiers of land and properties in the neighborhood and in the event of such employee so trespassing,
the contractor shall be responsible therefore and relieve the Owner of all consequent claims or actions for
damages or injury or any other grounds whatsoever. The decision of the Engineer-in-Charge upon any
matter arising under this clause shall be final. Contractor shall ensure that none of their employees are
ever engaged in any anti-national activities.
34.4 All contractor’s personnel entering upon the Owner’s premises shall be properly identified by badges
issued by owner which must be worn all times on Owner’s premises.
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35 SUB-LETTING OF WORK:
Sub letting of contracts shall not be generally permitted. However owner may permit sub letting of work on specific
cases subject to the following:-
i) No part of the contract nor any share of interest there shall in any manner or degree be transferred assigned
sublet by the contractor directly or indirectly to any firm or corporation whosoever except as provided for in
the succeeding sub-clause, without the consent in writing of the Owner.
ii) Sub Contractors for Temporary Works Etc.:- The Owner may give written consent to sub-contract for
execution of any part of the works at the site, being entered into by the contractor provided each individual
sub-contract is submitted to the Engineer-in-Charge before being entered into and is approved by him.
iii) List of Sub-Contractors to be supplied: - At the commencement of every month the contractor shall furnish to
the Engineer-in-Charge list of all sub-contractors or firms engaged by the contractor and working at the site
during the previous month with particulars of the general nature of the sub-contract or works.
iv) Contractor’s Liability Not Limited By Sub-Contractors:- Notwithstanding any sub-letting with such approval as
aforesaid and notwithstanding that the Engineer-in-Charge shall have received copies of any sub-contracts,
the contractor shall be and shall remain solely responsible for the quality and proper and expeditious execution
of the works and the performance of all the conditions of the contract in all respects as if such sub-letting or
sub-contracting had not taken place and as if such work had been done directly by the Contractor.
v) Owner may Terminate Sub-Contracts:- If any sub-contractor engaged upon the works at the site executes any
work which in the opinion of the Engineer-in-Charge is not in accordance with the Contract documents, the
owner may by written notice to the contractor request him to terminate such sub-contract and the contractor
upon the receipt of such notice shall terminate such sub contract and the latter shall forthwith leave the
works, failing which the owner shall have right to remove such sub-contractors from the Site.
vi) No Remedy For Action Taken Under This Clause:- No action taken by the owner under the clause shall relieve
the contractor of any of his liabilities under the contract or give rise to any right to compensation, extension of
time or otherwise failing which, the owner shall have right to remove such sub-contractors from the Site.
36 POWER OF ENTRY:
If the contractor shall not commence the work in the manner previously described in the contract document or if he
shall, at any time in the opinion of the Engineer-in-Charge.
i. Fail to carry out the works in conformity with the contract documents, or
ii. Fail to carry out the works in accordance with the time schedule, or
iii. Substantially suspend work or the works for a period of Fourteen days without authority from the
Engineer-in-Charge, or
iv. Fail to carryout and execute the works to the satisfactions of the Engineer-in-Charge, or
v. Fail to supply sufficient or suitable constructional equipments, temporary works, labour materials or
things, or
vi. Commit or suffer or permit any other breach of any of the provisions of the contract on his part to be
performed or observed or persist in any of the above mentioned breaches of the contract for the fourteen
days, after notice in writing shall have been given to the Contractor by the Engineer-in-Charge requiring
such breach to be remedied, or
vii. Abandon the works, or
viii. During the continuance of the contract, become bankrupt, make any arrangement or composition with
his creditors, or permit any execution to be levied or go into liquidation whether compulsory or voluntary
not being merely a voluntary liquidation for the purpose of amalgamation or reconstruction.
Then in any such case, the Owner shall have the power to enter upon the works and take possession thereof and
of the materials, temporary works, constructional equipment, and stock thereon, and to revoke the contractor’s
license to use the same, and to complete the works, by his agents, other contractor or workmen, or to re-let the
same upon any terms and to such other person firm or corporation as the Owner in his absolute discretion may
think proper to employ and for the purpose aforesaid to use or authorize the use of any materials, temporary works
constructional equipment, and stock as aforesaid without making payment or allowances to the contractor for the
said materials other than such as may be certified in writing by the Engineer-in-Charge to be reasonable, and
without making any payment or allowance to the contractor for the use of the temporary said works, constructional
equipments and stock or being liable for any loss of damage thereto, and if the Owner shall by reason of his taking
possession of the works or of the works being completed by other contractors (due account being taken of any
such extra work or works which may be omitted) then the amount of such excess as certified by the Engineer-in-
Charge shall be deducted from any money which may be due for work done by the contractor under the contract
and not paid for. Any deficiency shall forthwith be made good and paid to the Owner by the contractor and the
Owner shall have power to sell in such manner and for such price as he may think fit all or any of the constructional
equipment, materials etc. belonging to and to recoup and retain the said deficiency or any part thereof out of the
proceeds of the sale.
37 CONTRACTOR’S RESPONSIBILITY WITH OTHER AGENCIES:
Without repugnance to any other condition, it shall be the responsibility of the contractor executing the work, to
work in close co-operation and co-ordinate the works with other contractors or their authorized representatives and
14
the contractor will put up a joint scheme, showing the arrangements, with other contractors / agencies for carrying
his portion of work to the Engineer-in-Charge, and get the approval. The contractor before finally submitting the
schemes to the Engineer-in-Charge shall have the written agreement of the other agencies. The Engineer-in-Charge
before communicating his approval of the scheme, with any required modifications shall get the final agreement of
all the agencies, which shall be binding. No claim shall be entertained on account of the above.
The contractor shall conform in all respects with the provisions of any statutory regulations, ordinances or by laws
of any local or duly constituted authorities or public bodies which may be applicable from time to time to the works
or any temporary works. The contractor shall keep the Owner Indemnified against all penalties and liabilities of
every kind arising out of non-adherence to such statutes ordinances, laws, rules, regulations, etc.
38 OTHER AGENTS AT SITE:
The contractor shall have to execute the work in such place and condition where other agencies might also be
engaged for other works such as site grading, filling and leveling, electrical and mechanical engineering works etc.
No claim shall be entertained to works being executed in the above circumstances.
39 NOTICES:
Any notice hereunder may be served on the contractor or his duly authorized representative at the job site or may
be served by registered mail or speed post direct to the address furnished by the Contractor. Proof of issue of any
such notice could be conclusive of the contractor having been duly informed of all contents therein.
40 RIGHTS OF VARIOUS INTERESTS:
i) The Owner reserves the right to distribute the work between more than one contractor. The contractor shall co-
operate and afford other contractors reasonable opportunity for access to the works for the carriage and storage of
materials and execution of their works.
ii) Whenever the work being done by any department of the Owner or by other contractors employed by the
Owner is contingent upon work covered by the contract, the respective rights of the various interests involved shall
be determined by the Engineer-in-Charge to secure the completion of the various portions of the work in general
harmony.
41 RIGHT OF OWNER TO DETERMINE / TERMINATE CONTRACT
i) Owner shall, at any time be entitled to determine and terminate the contract, if in the opinion of the Owner the
cessation of the work becomes necessary owing to paucity of funds or for any other cause whatsoever, in which
case, the cost of approved materials at the site at current market rates as verified and approved by Engineer-in-
Charge and of the value of the work done to date by the contractor shall be paid for in full at the rates specified in
the contract. A notice in writing from the Owner to the contractor of such determination and termination and the
reason thereof, shall be the conclusive proof of the fact that the contract has been so determined and terminated
by the Owner.
ii) Should the contract be determined under sub-clause (i) of this clause and the contractor claims payments to
compensate expenditure incurred by him in the expectation of completing the whole of the work, the Owner shall
consider and admit such claim as are deemed fair and reasonable and are supported by vouchers to the satisfaction
of the Engineer-in-Charge. The Owner’s decision on the necessity and propriety of any such expenditure shall be
final and conclusive and binding on the contractor.
42 PATENTS AND ROYALTIES:
42.1 The contractor, if licensed under any patent covering equipment, machinery, materials or compositions of matter to
be used or supplied or methods and process to be practiced or employed in the performance of this contract,
agrees to pay all royalties and licence fees which may be due with respect thereto. If any equipment, machinery,
materials or composition matters, to be used or supplied or methods and process to be practised or employed in
the performance of this contract, is covered by a patent under which contractor is not licensed then the contractor
before supplying or using the equipment, machinery, materials, compositions method or processes shall obtain such
licences, and pay such royalties and licence fees as may be necessary for performance of the contract. In the
event, the contractor fails to pay any such royalties or obtain any such licence, any suit for infringement of such
patents which is brought against the contractor or the Owner as a result of such failure will be defended by the
contractor at his own expenses and the contractor will pay any damages and costs awarded in such suit. The
contractor shall promptly notify the owner if the contractor has acquired knowledge of any patent under which a
suit for infringement could be reasonably brought because of the use by the Owner of any equipment, machinery,
materials, and process methods to be supplied hereunder. The contractor agrees to and does hereby grant to
Owner, together with the right to extend the same to any of the subsidiaries of the Owner as irrevocable, royalty-
free licence to use in any country, any invention made by the contractor or his employee in or as a result of the
performance of the work under the contract.
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The Owner shall indemnify and save harmless the contractor from any loss on account of claims on contractor for
the contributory infringement of patent rights arising out and based upon the claim that the use by the Owner of
the process included in the design prepared by the Owner and used in the operation of the plant infringes on any
patent right with respect to any sub-contract entered into by contractor pursuant to the provisions of sub-
contractor an undertaking to provide the Owner with the same patent protection that contractor is required to
provide under the provisions of this clause.
42.2 All drawings, blue prints, tracings, reproducible, models, plans, specification and copies thereof, furnished by the
Owner as well as drawings, tracings, reproducible, plans specifications, design, calculations etc. prepared by the
contractor for the purpose of execution of works covered in or connected with this contract shall be the property of
Owner and shall not be used for any other work but are to be delivered to the Owner at the completion of the
contract.
42.3 Where so desired by Engineer-in-Charge, the contractor agrees to respect the secrecy of any document, drawings
etc. issued to him for the execution of this contract, and restrict access to such documents, drawing etc. to the
minimum and further, the contractor agrees to execute an individual SECRECY agreement from each or any person
employed by contractor having access to such documents, drawings and to any other agency or individual, without
the written approval by Engineer-in-Charge.
43 LIENS:
43.1 If, at any time, there should be evidence or any lien or claim for which the Owner might have become liable and
which is chargeable to the contractor, the Owner shall have the right to retain out of any payment then due or
thereafter to become due an amount sufficient to completely indemnify the owner against such lien or claim and if
such lien or claim be valid the Owner may pay and discharge the same and deduct the amount so paid from any
money which may be or may become due and payable to the Contractor. If any lien or claim remain unsettled after
all payments are made, the contractor shall refund or pay to the Owner all moneys that the latter may be
compelled to pay in discharging such lien or claim including all costs and reasonable expenses.
43 2 Contractor will not disclose details of the work to any person or persons except those engaged in its performance,
and only to the extent required for the particular portion of the work being done.
Contractor will not give any items concerning details of the work to the press or a news disseminating agency
without prior written approval from Engineer-in-Charge. Contractor shall not take any pictures on site without
written approval of Engineer-in-Charge
44 OPERATION OF CONTRACT:
44.1 Law Governing:

Regardless of the place of contracting, place of performance or otherwise, this Agreement, and all amendments,
modifications, alterations, or supplements, thereto shall be governed by the laws of India and respective state laws
for the nature, validity and interpretation thereof.
44.2 Non-Waiver of Default:
Any failure by the Owner or Contractor at any time, or from time to time, to enforce or require the strict keeping
and performance of any of the terms or conditions of this agreement, or to exercise a right hereunder, shall not
constitute a waiver of such terms, conditions or rights, and shall not affect or impair same, or the right of the
Owner or the Contractor, as the case may be at any time to avail itself of same.
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SECTION - V
PERFORMANCE OF WORK
45 EXECUTION OF WORKS:
45.1 All the works shall be executed in strict conformity with the provisions of the contract documents and with such
explanatory detailed drawings, specifications, and instructions as may be furnished from time to time to the
contractor by the Engineer-in-Charge whether mentioned in the contract or not. The contractor shall be responsible
for ensuring that works throughout are executed in the most substantial, proper and workman like manner with the
quality of material and workmanship in strict accordance with the specifications following all safety requirements of
BPCL and as stipulated in work permits as per the directions and to the entire satisfaction of the Engineer-in-
Charge.
45.2 Wherever it is mentioned in the specifications that the Contractor shall perform certain work or provide certain
facilities/materials, it is understood that the contractor shall do, so at his cost unless otherwise specified.
45.3 The materials, design and workmanship shall satisfy the relevant Indian Standards, the Job specification contained
herein and codes referred to. Where the job specification stipulate requirements in addition to those contained in
the standards codes and specifications, these additional requirements shall also be satisfied.
46 COORDINATION AND INSPECTION OF WORK:
The coordination and inspection of the day-to-day work under the contract shall be the responsibility of the
Engineer-in-Charge. The written instructions regarding any particular job will be normally be passed by the
Engineer-in-Charge or his authorized representative. A work order book / logbook will be maintained by the
Contractor for each job in which the aforesaid written instructions will be entered. These will be signed by the
contractor or his authorized representative by way of acknowledgment within 12 hours. The non maintaining of the
order book or non signing by the contractor shall not preclude the contractor from complying with the instructions.
47 WORK IN MONSOON AND DEWATERING:
47.1 The completion of the work may entail working in the monsoon also. The contractor must maintain a minimum
labour force as may be required for the job and plan and execute the construction and erection according to the
prescribed schedule. No extra rate will be considered for such work in monsoon.
47.2 During monsoon and other period, it shall be the responsibility of the contractor to keep the construction work site
free from water at his own cost.
48 WORK ON SUNDAYS AND HOLIDAYS:
For carrying out work on Sundays and Holidays if needed, the contractor will approach the Engineer-in-Charge or
his representative at least two days in advance and obtain permission in writing. No special compensation on this
account will be payable.
49 GENERAL CONDITIONS FOR CONSTRUCTION AND ERECTION WORK:
49.1 Place of Work:

The work has to be executed at specified premises as per the tender. Contractor should apprise himself of all the
conditions prevailing in such location and the restrictions placed on movement of personnel and equipment, types
of equipment and tools permitted, working methods allowed etc. in the light of security and safety regulations
operative in the area.
The safety regulations to be complied with, by the contractor will also be provided along with the tender. No idle
time wages or compensation for temporary stoppage of work or restrictions would be paid, and the rate quoted for
the various items of work should cover the cost of all such contingencies and eventualities. Substantial structures
and utilities exist both above ground and underground, adjacent to the work site. (The construction activity gets
restrained by the existence of such structures and utilities). Special care is necessary in transportation, storage,
working on equipments and other construction activities to protect the existing features and prevent damage to any
facility. Necessary protective structures barricades etc. have to be erected at various places as directed by
Engineer-in-Charge. No extra payment of such protective works will be made unless specially provided in the
tender.
49.2 The working time or the time of work is 48 hours per week normally. Overtime work is permitted in cases of need
and the Owner will not compensate the same. Shift working at 2 or 3 shifts per day may become necessary and the
contractor should take this aspect into consideration for formulating his rates for quotation. No extra claims will be
entertained by the Owner on this account.
49.3 The contractor must arrange for the placement of workers in such a way that the delayed completing of the work
or any part thereof for any reasons whatsoever will not affect their proper employment. The Owner will not
entertain any claim for idle time payment whatsoever.
49.4 The contractor shall submit to the Owner reports at regular intervals regarding the state and progress of work. The
details and proforma of the report will mutually be agreed after the award of contract.
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50 DRAWINGS TO BE SUPPLIED BY THE OWNER:
50.1 Where drawings are attached with tender, these shall be for the general guidance of the contractor to enable him
to visualize the type of work contemplated and scope of work involved. The contractor will be deemed to have
studied the drawings and formed an idea about the work involved.
50.2 Detailed working drawings on the basis of which actual execution of the work is to proceed will be furnished from
time to time during the progress of the work. The contractor shall be deemed to have gone through the drawings
supplied to him thoroughly and carefully and in conjunction with all other connected drawings and bring to the
notice of the Engineer-in-Charge, discrepancies, if any, therein before actually carrying out the work.
50.3 Copies of all detailed working drawings relating to the works shall be kept at the contractor’s office of the site and
shall be made available to the Engineer-in-Charge at any time during the contract. The drawings and other
documents issued by the Owner shall be returned to the Owner on completion of the works. Reference is also
invited to clause 42.2 and 42.3 above regarding drawings and other documents.
51 DRAWINGS TO BE SUPPLIED BY THE CONTRACTOR:
51.1 Where drawings/data are to be furnished by the contractor, they shall be as enumerated in the special conditions of
contract, and shall be furnished within the specified time.
51.2 Where approval of drawings before manufacture / construction / fabrication has been specified, it shall be
contractor’s responsibility to have these drawings prepared as per the directions of Engineer-in-Charge and got
approved before proceeding with manufacture construction / fabrication, as the case may be. Any changes that
may have become necessary in these drawings during the execution of the work shall have to be carried out by the
contractor to the satisfaction of Engineer-in-Charge at no extra cost. All final drawings shall bear the certification
stamps duly signed by both the contractor and the Engineer-in-Charge.
51.3 A period of 3 weeks from the date of receipt shall be required normally for approval of drawings by the Engineer-in-
Charge.
52 SETTING OUT WORKS:
52.1 The Engineer-in-Charge shall furnish the contractor with only the four corners of the work site and a level bench
mark and the contractor shall set out the works and shall provide efficient staff for the purpose and shall be solely
responsible for the accuracy of such setting out.
52.2 The contractor shall provide, fix and be responsible for the maintenance of all stacks, templates, level marks,
profiles and other similar things and shall take all necessary precaution to prevent their removal or disturbance and
shall be responsible for the consequence of such removal or disturbance should the same take place and for their
efficient and timely reinstatement. The contractor shall also be responsible for the maintenance of all existing
survey marks, boundary marks, distance marks and centre line marks, either existing or supplied and fixed by the
contractor. The, work shall be set out to the satisfaction of the Engineer-in-Charge. The approval thereof or joining
in setting out the work shall not relieve the contractor of any of his responsibilities.
52.3 Before beginning the works, the contractor shall at his own cost, provide all necessary reference and level posts,
pegs, bamboos, flags, ranging rods, strings and other materials for proper layout of the work in accordance with
the scheme, for bearing marks acceptable to the Engineer-in-Charge. The centre, longitudinal or face lines and
cross lines shall be marked by means of small masonry pillars. Each pillar shall have distinct marks at the centre to
enable theodolite to be set over it. No work shall be started until all these points are checked and approved by the
Engineer-in-Charge in writing but such approval shall not relieve the contractor of any of his responsibilities. The
contractor shall also provide all labour, material and other facilities, as necessary, for the proper checking of layout
and inspection of the points during construction.
52.4 Pillars bearing geodetic marks located at the site of work under construction should be protected and fenced by the
contractor.
52.5 On completion of works, the contractor must submit the geodetic documents according to which the work was
carried out.
53 RESPONSIBILITY FOR LEVEL AND ALIGNMENT:
The contractor shall be entirely and exclusively responsible for the horizontal and vertical alignment, the levels and
correctness of every part of the work and shall rectify effectually any errors or imperfections therein. Such
rectifications shall be carried out by the contractor, at his own cost, when instructions are issued to that effect by
54 MATERIALS TO BE SUPPLIED BY CONTRACTOR:
54.1 The contractor shall procure and provide the whole of the materials required for construction including tools,
tackles, construction plant and equipment for the completion and maintenance of the works except the materials
which will be issued by Owner and shall make his own arrangement for procuring such materials and for the
transport thereof.. The materials procured by the contractor shall be BPCL approved/specified quality.
54.2 All materials procured should meet the specifications given in the tender document. The Engineer-in-Charge may,
at his discretion, ask for samples and test certificates for any batch of any material procured. Before procuring, the
contractor should get the approval of Engineer-in-Charge for any material to be used for the works.
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54.3 Manufacturer’s certificate shall be submitted for all materials supplied by the contractor. If, however, in the opinion
of the Engineer-in-Charge any tests are required to be conducted on the materials supplied by the contractor, these
will be arranged by the contractor promptly at his own cost.
55 MATERIALS SUPPLIED BY OWNER:
55.1 If the specifications of the work provides for the use of any materials of special description to be supplied from the
Owner’s stores, price for such material to be charged therefore as hereinafter mentioned being so far as practicable
for the convenience of the contractor but not so as in any way to control the meaning or effect of the contract. The
contractor shall be bound to purchase and shall be supplied such materials as are from time to time required to be
used by him for the purpose of the contract only. The sums due from the contractor for the value of the actual
materials supplied by the Owner will be recovered from the running account bill on the basis of the actual
consumption of materials in the work covered and for which the running account bill has been prepared. After the
completion of the works, however, the contractor has to account for the full quantity of materials supplied to him as
per relevant clauses in this document.
55.2 The value of the materials as may be supplied to the contractor by the Owner will be debited to the contractor’s
account at the rates shown in the schedule of chargeable materials and if they are not entered in the schedule,
they will be debited at cost price, which for the purpose of the contract shall include the cost of carriage and all
other expenses whatsoever such as normal storage supervision charges which shall have been incurred in obtaining
the same at the Owner’s stores. All materials so supplied to the contractor shall remain the absolute property of the
Owner and shall not be removed on any account from the site of the work, and shall be at all times open for
inspection to the Engineer-in-Charge. Any such materials remaining unused at the time of completion or
termination of the contract shall be returned to the Owner’s stores or at a place as directed by the Engineer-in-
Charge in perfectly good condition, at contractor’s cost.
56 CONDITIONS FOR ISSUE OF MATERIALS:
i) Materials specified to be issued by the Owner will be supplied to the contractor by the Owner from his
stores/location. It shall be the responsibility of the contractor to take delivery of the materials and arrange for
its loading, transport and unloading at the site of work at his own cost. The materials shall be issued between
the working hours and as per the rules of the Owner framed from time to time.
ii) The contractor shall bear all incidental charges for the storage and safe custody of materials at site after these
have been issued to him.
iii) Materials specified to be issued by the Owner shall be issued in standard sizes as obtained from the
manufacturer.
iv) The contractor shall construct suitable godown at the site of work for storing the materials safe against damage
by rain, dampness, fire, theft etc. He shall also employ necessary watch and ward establishment for the
purpose.
v) It shall be duty of the contractor to inspect the material supplied to him at the time of taking delivery and satisfy
himself that they are in good condition. After the materials have been delivered by the Owner, it shall be the
responsibility of the contractor to keep them in good condition and if the materials are damaged or lost, at any
time, they shall be repaired and/ or replaced by him at his own cost, according to the directions of the
Engineer-in-Charge.
vi) The Owner shall not be liable for delay in supply or non-supply of any materials which the Owner has
undertaken to supply where such failure or delay is due to natural calamities, act of enemies, transport and
procurement difficulties and any circumstances beyond the control of the Owner. In no case, the contractor
shall be entitled to claim any compensation or loss suffered by him on this account.
vii) It shall be the responsibility of the contractor to arrange in time all materials required for the works other than
those to be supplied by the Owner. If, however, in the opinion of the Engineer-in-Charge the execution of the
work is likely to be delayed due to the contractor’s inability to make arrangements for supply of materials which
normally he has to arrange for, the Engineer-in-Charge shall have the right, at his own discretion, to Issue such
materials If available with the Owner or procure the materials from the market or elsewhere and the contractor
will be bound to take such materials at the rates decided by the Engineer-in-Charge. This, however, does not in
any way absolve the contractor from responsibility of making arrangements for the supply of such materials in
part or in full, should such a situation occur, nor shall this, constitute a reason for the delay in the execution of
the work.
viii) None of the materials supplied to the contractor will be utilized by the contractor for manufacturing item, which
can be obtained from standard manufacturer in finished form.
ix) The contractor shall, if desired by the Engineer-in-Charge, be required to execute an indemnity bond for safe
custody and accounting of all materials issued by the Owner.
x) The contractor shall furnish to the Engineer-in-Charge sufficiently in advance a statement showing his
requirements of the quantities of the materials to be supplied by the Owner and the time when the same will be
required by him for the works, so as to enable the Engineer-in-Charge to make necessary arrangement for
procurement and supply of the material.
xi) A daily account of the materials issued by the Owner shall be maintained by the contractor indicating the daily
receipt, consumption and balance in hand. This account shall be maintained in a manner prescribed by the
Engineer-in-Charge along with all connected papers viz. requisition, issues etc. and shall be always available
for inspection in the contractor’s office at site.
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xii) The contractor should see that only the required quantities of materials are got issued. The contractor shall not
be entitled to cartage and incidental charges for returning the surplus materials, if any, to the stores/location
where from they were issued or to the place as directed by the Engineer-in-Charge.
xiii) Materials/ Equipment supplied by Owner shall not be utilized for any other purpose(s) than issued for.
57 MATERIALS PROCURED WITH ASSISTANCE OF OWNER:
Notwithstanding anything contained to the contrary in any or all the clause of this document where any materials
for the execution of the contract are procured with the assistance of Owner either by issue from Owner’s stock or
purchase made under orders or permits or licences issued by Government, the contractor shall hold the said
materials as trustee for the Owner and use such materials economically and solely for the purpose of the contract
and not dispose them off without the permission of the owner and return, if required by the Engineer-in-Charge, all
surplus or unserviceable materials that may be left with him after the completion of the contract or at its
termination for any reason, whatsoever on his being paid or credited such prices as the Engineer in-Charge shall
determine having due regard to the condition of the materials. The price allowed to the contractor however, shall
not exceed the amount charged to him excluding the storage charges if any. The decision of the Engineer-in-
Charge shall be final and conclusive in such matters. In the event of breach of the aforesaid condition, the
contractor shall in terms of the licenses or permits, and/or for criminal breach of trust, be liable to compensate the
Owner a double rate or high rate, in the event of those materials at that time having higher rate or not being
available in the market, then any other rate to be determined by the Engineer-in-Charge and his decision shall be
final and conclusive.
58 MATERIALS OBTAINED FROM DISMANTLING:
If the contractor in the course of execution of the work is called upon to dismantle any part for reasons other than
those stipulated in clauses 64 & 68 hereunder, the materials obtained in the work of dismantling etc. will be
considered as the Owner’s property and will be disposed off to the best advantage of the Owner.
59 ARTICLES OF VALUE FOUND:
All gold, silver and other materials, of any description and all precious stones, coins, treasure relies, antiquities and
other similar things which shall be found in, under or upon the site, shall be property of the Owner and the
contractor shall duly preserve the same to the satisfaction of the Engineer-in-Charge and shall from time to time
deliver the same to such person or person indicated by the Owner.
60 DISCREPANCIES BETWEEN INSTRUCTIONS:
Should any discrepancy occur between the various instructions furnished to the contractor, his agents or staff or
any doubt, arise as to the meaning of any such instructions or should there be any misunderstanding between the
contractor’s staff and the Engineer-in-Charge’s staff, the contractor shall refer the matter immediately in writing to
the Engineer-in-Charge whose decision thereon shall be final and conclusive and no claim for losses alleged to have
been caused by such discrepancies between instructions, or doubts, or misunderstanding shall in any event be
admissible.
61 ALTERATIONS IN SPECIFICATIONS AND DESIGNS AND EXTRA WORK:
A) The Engineer-in-Charge shall have power to make any alterations in, omissions from, additions to of
substitutions for, the schedule of rates, the original specifications, drawings, designs and instructions that may
appear to him to be necessary or advisable during the progress of the work and the contractor shall be bound to
carry out such altered / extra / new items of work in accordance with any instructions which may be given to
him in writing signed by the Engineer-in-Charge and such alterations, omissions, additions or substitutions shall
not invalidate the contract and any altered additional or substituted work which the contractor may be directed
to do in the manner above specified as part of the work shall be carried out by the contractor on the same
conditions in all respect on which he agree to do the main work. The time for completion of work may be
extended for the part of the particular job at the discretions of the Engineer-in-Charge, for only such alteration,
additions or substitutions of the work, as he may consider as just and reasonable. The rates for such additional,
altered or substituted work under this clause shall be worked out in accordance with the following provisions:
a) If the rates for the additional, altered or substituted work are specified in the contract for the work, the
contractor is bound to carry out the additional, altered or substituted work at the same rates as are specified
in the contract.
b) If the rates for the additional, altered or substituted work are not specifically provided in the contract for the
work, the rates will be derived from the rates for similar class of works as specified in the contract for the
work. The opinion of the Engineer-in-Charge as to whether the rates can be reasonably so derived from items
in the contracts will be final and binding on the contractor.
c) If the rates for the altered, additional or substituted work cannot be determined in the manner specified in
sub-clause (a) and (b) above, then the contractor shall inform the Engineer-in-Charge of the rate which is his
intension to charge for such class of work supported by analysis of the rate or rates claimed, and the
Engineer-in-Charge shall determine the rates on the basis of the prevailing market rates of materials, labour
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cost at schedule of labour plus 10% to cover contractor’s supervision, overheads and profit and pay the
contractor accordingly. The opinion of the Engineer-in-Charge as to the current market rates of materials and
the quantum of labour involved per unit of measurement will be final and binding on the contractor.
d) Provisions, contained in sub-clause (a) to (c) above shall not, however, apply:
Where the value of alterations / additions / deletions or substitutions exceeds beyond plus or minus 25% of
the estimated contract value (i.e. quoted item rates of contractor shall hold good for variations etc. within plus
or minus 25% of estimated contract value)
B) In the event and as a result of such alternatives / additions / substitutions / deletion, the scope of contract work
exceed the value stipulated in the contract by more than the limits given in clause (d) above, the Contractor
shall claim revision of the rates supported by the proper analysis in respect of such items for quantities in excess
of the above limits, notwithstanding the fact that the rates for such items exist in the tender for the main work
or can be derived in accordance with the provision of sub-clause (b) of Clause 61 A, and the Engineer-in-Charge
may revise their rates having regard to the prevailing market rates, and the contractor shall be paid in
accordance with the rates so fixed. But, under no circumstances the contractor shall suspend / stop / slowdown
the work on the plea of non-settlement of rates of items falling under this clause.
62. ACTION WHERE NO SPECIFICATIONS ISSUED:
In case of any class of work for which there is no such specification given by the Owner in the tender documents,
such work shall be carried out in accordance with Indian Standard Specifications and if the Indian Standard
Specifications do not cover the same the work should be carried out as per standard Engineering Practice subject to
the approval of the Engineer-in-Charge.
63. ABNORMAL RATES:
The contractor is expected to quote rate for each item after analysis of cost involved for the completion of
item/work, considering all specifications and conditions of contract. This will avoid loss of profit or gain, in case of
curtailment or change of specification for any item. In case it is noticed that the rates for any item, quoted by the
tenderer are unusually high or unusually low (i.e. in case of variation plus or minus 25% between tendered rates
and estimates), it will be sufficient cause for the rejection of the tender unless the Owner is convinced about the
reasonableness of the rates on scrutiny of the analysis for such rate to be furnished by the tenderer on demand.
64 INSPECTION OF WORK:
64.1 The Engineer-in-Charge will have full power and authority to inspect the works at any time wherever in progress
either on the Site or at the contractor’s premises / workshop where situated premises /workshops of any person,
firm or corporation where work in connect with the contract may be in hand or where materials are being or are to
be supplied, and the contractor shall afford or procure for the Engineer-in-Charge every facility and assistance to
carry out such Inspection. The contractor shall at all time during the usual working hours and at all other time for
which reasonable notice of the intention of the Engineer in-Charge or his representative to visit the works have
been given to the contractor, either himself be present to receive order and instructions or post a responsible
agent duly accredited in writing for the purpose. Orders given to the contractor’s agent shall be considered to have
the same force as if they had been given to the contractor himself. The contractor shall give not less than seven
days, notice in writing to the Engineer-in-Charge before covering up or placing any work beyond reach of
inspection and measurement any work in order that the same may be inspected and measured. In the event of
breach of above the same shall be uncovered at contractor’s expense carrying out such measurement or
inspection.
64.2 No materials shall be dispatched by the contractor before obtaining the approval of Engineer-in-Charge in writing.
The contractor is to provide at all times during the progress of the work and the maintenance period, proper means
of access with ladders, gangways, etc. and the necessary attendance to move and adopt as directed for inspection
or measurement of the works by the Engineer- in-Charge.
65 ASSISTANCE TO THE ENGINEERS:
The contractor shall make available to the Engineer-in-Charge, free of cost necessary instruments and assistance in
checking of setting out of works and taking measurement of work.
66. TESTS FOR QUALITY OF WORKS:
66.1 All workmanship shall be of the respective kinds described in the contract documents and in accordance with the
instructions of the Engineer-in-Charge and shall be subjected from time to time to such test at contractor’s cost as
the Engineer-in-Charge may direct at place of manufacture or fabrication or on the site or at all or any such places.
The contractor shall provide assistance, instruments, labour and materials as are normally required for examining,
measuring and testing any workmanship as may be selected and required by the Engineer-in-Charge.
66.2 All the tests necessary in connection with the execution of the work as decided by Engineer-in-Charge shall be
carried out at the field testing laboratory of the Owner by paying the charges as decided by the Owner from time
to time. In case of non-availability of test facility with the Owner, the required test shall be carried out at the cost
of contractor at government or any other testing laboratory as directed by Engineer-in-Charge.
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66.3 If any tests are required to be carried out in connection with the work or materials of which workmanship is not
supplied by the contractor, such tests shall be carried out by the contractor as per the instructions of Engineer-in-
Charge and cost of such tests shall be reimbursed by the Owner.
67. SAMPLES:
The contractor shall furnish to the Engineer-in-Charge for approval when requested or if required by the
specifications, adequate samples of all materials and finishes to be used in the work. Such samples shall be
submitted before the work is commenced and in ample time to permit tests and examinations thereof. All materials
furnished and finishing applied in actual work shall be fully identical to the approval samples.
68. ACTION AND COMPENSATION IN CASE OF BAD WORK:
If it shall appear to the Engineer-in-Charge that any work has been executed with unsound, imperfect or unskilled
workmanship or with materials of any inferior description, or that any materials or articles provided by the
contractor for the execution of the work are unsound or of a quality inferior to that contracted for, or otherwise not
in accordance with the contract, the contractor shall on demand in writing from the Engineer-in-Charge or his
authorised representative, specifying the work, materials or articles complained of, notwithstanding that the same
have been inadvertently passed, certified and paid for forthwith shall rectify or remove and reconstruct the works
specified and provide other proper and suitable materials or articles at his own charge and cost, and in the event of
failure to do so within a period to be specified by the Engineer-in-Charge in his demand aforesaid, the contractor
shall be liable to pay compensation at the rate of one percentage of the estimated cost of the whole work, for
every week limited to a maximum of 10 per cent of the estimated cost of the whole work, while his failure to do so
shall continue and in the case of any such failure the Engineer-in-Charge may on expiry of notice period rectify or
remove and re-execute the work or remove and replace with others, the materials or articles complained of as the
case may be at the risk and expenses of the contractors in all respects. The decision of the Engineer-in-Charge as
to any question arising under this clause shall be final and conclusive.
69. SUSPENSION OF WORKS:
The contractor shall, if ordered in writing by the Engineer-in-Charge or his representative, temporarily suspend the
works or any part thereof for such period and such time as so ordered and shall not, after receiving such written
order, proceed with the work therein ordered to be suspended, until he shall have received a written order to
proceed therewith. The contractor shall not be entitled to claim/ compensation for any loss or damage sustained by
him by reason of temporary suspension of the works aforesaid. An extension of time for completion, corresponding
with the delay caused by any such suspension of the works as aforesaid will be granted to the contractor, should
he apply for the same, provided that suspension was not consequent to any default or failure on the part of the
contractor.
70. OWNER MAY DO PART OF WORK:
Upon failure of the contractor to comply with any instructions given in accordance with the provisions of the
contract, the owner has the alternative right, instead of assuming charge for entire work to place additional labour
force, tools, equipments and materials on such parts of the work, as the owner may designate or also engage
another contractor to carry out the work. In such cases, the owner shall deduct from the amount which otherwise
might become due to the contractor, the cost of such work and materials with ten percent added to cover all
departmental charges and should the total amount thereof exceed the amount due to the contractor, the contractor
shall pay the difference to the owner.
71. POSSESSION PRIOR TO COMPLETION:
The Engineer-in-Charge shall have the right to take possession of or use any completed or partially completed work
or part of the work. Such possessions or use shall not be deemed to be an acceptance of any work completed in
accordance with the contract agreement. If such prior possession or use by the Engineer-in-Charge delays the
progress of work, suitable adjustment in the time of completion will made and contract agreement shall be deemed
to be modified accordingly.
72. PERIOD OF LIABILITY FROM THE DATE OF COMPLETION OF WORK:
72.1 The contractor shall guarantee the installation/site work for a period of - 12 (twelve) Months from the date of
completion of work, unless otherwise specified. Any damage that may lie undiscovered at the time of issue of
completion certificate, connected in any way with the equipment or materials supplied by him or in the
workmanship shall be rectified or replaced by the contractor at his own expense as deemed necessary by the
Engineer-in-Charge or in default, the Engineer-in-Charge may cause the same made good by other workmen and
deduct expenses (for which the certificate of Engineer-in-Charge shall be final) from any sums that may be then or
at any time thereafter, become due to the contractor or from his security deposit.
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72.2 If the contractor feels that any variation in work or in quality of materials or proportions would be beneficial or
necessary to fulfill the guarantee called for, he shall bring this to the notice of the Engineer-in-Charge in writing.
The work will not be considered as complete and taken over by the Owner until all the temporary works etc.,
constructed by the contractor is removed and work site cleaned to the satisfaction of Engineer-in-Charge.
72.3 Care of Works:

From the commencement to completion of works, the contractor shall take full responsibility for the care of all
works including all temporary works, and in case any damage, loss or injury happens to the works or to any part
thereof or to any temporary work, from any cause whatsoever, he shall at own cost repair and make good the
same, so that at completion, the work shall be in good order and in conformity in every respect with the
requirements of the contract and the Engineer-in-Charge’s instructions.
72.4 Effects prior to taking over:

If at any time, before the work is taken over, the Engineer-in-Charge shall
a) Decide that any work done or materials used by the contractor or any sub-contractor is defective or not in
accordance with the contract or that the works or any portion thereof are defective or do not fulfill the
requirements of contract (all such matters being herein after called ‘Defects’ in this clause) and
b) As soon as reasonably practicable, notice given to the contractor in writing of the said decisions specifying
particulars of the defects alleged to exist or to have occurred, then the contractor shall at his own expenses and
with all speed make good the defects so specified.
In the case contractor shall fail to do so, the Owner may take, at the cost of the contractor, such steps as may in
all circumstances, be reasonable to make good such defects. The expenditure, so incurred by the Owner shall be
recovered from the amount due to the contractor. The decision of the Engineer-in-Charge with regard to the
amount be recovered from the contractor will be final and binding on the contractor. As soon as the works have
been completed in accordance with the contract (except in minor respects that do not affect their use for the
purpose for which they are intended and except for maintenance thereof provided in clause 72.1) and have passed
the tests on completion, the Engineer-in-Charge shall issue a certificate (hereinafter called completion certificate)
in which he shall certify the date on which the work have been so completed and have passed the said tests and
the Owner shall be deemed to have taken over the works on the date so certified. If the works have been divided
into various groups in the contract, the Owner shall be entitled to take over any group or groups before the other
or others and thereupon the Engineer-in-Charge shall issue a completion certificate which will however, be for such
group or groups as taken over only.
72.5 Defects after taking over:

In order that the contractor could obtain a completion certificate, he shall make good with all possible speed, any
defect arising from the defective materials supplied by the Contractor or workmanship or any act of omission of the
contract that may have been noticed or developed after the works or group of the works has been taken over. The
period allowed for carrying out such work will be normally one month. If any defect be not remedied within a
reasonable time, the Owner may proceed to do the work at the contractor’s risk and expense and recover such
expenses and other charges from amount payable to the contractor including security deposit and the contractor,
on demand of owner, shall pay the balance amount, if any, to the owner. If by reason of any default on the part of
the contractor a completion certificate has not been issued in respect of every portion of the work within one
month after the date fixed by the contract for the completion of the works, the Owner shall be at his liberty to use
the works or any portion thereof in respect of which a completion certificate has been issued provided that the
works or the portion thereof so used as aforesaid shall be afforded reasonable opportunity for completing these
works for the issue of completion certificate.
72.6 The Security Deposit/retention money deducted / furnished as per clause 18 of GCC shall be retained for the period
of liability as given in clause 72.1 above. This Retention amount or Bank Guarantee furnished against Security
Deposit/retention money shall be released only on expiry of the period of liability and also based on the certification
of the Engineer-in-charge that no defect/damage has been reported / observed during the stipulated period of
liability for the contract.
72.7 Performance of contractor shall be evaluated on each job by Engineer-in-Charge and recorded. The format given
below is only indicative of major parameters on which performance will be evaluated. However, the detailed
contractor performance monitoring format prevailing at the time of evaluation of contractor performance will be
used. Review of performance will be carried out at appropriate intervals by BPCL.
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PERFORMANCE OF CONTRACTOR
Date... .................
JOB : ...................................................................................................................................................................
CONTRACTOR : ..................................................................................................................................................
CONTRACT NO. & DATE .....................................................................................................................................
DATE OF START : .................................................... DATE OF COMPLETION: ...................................................
PARAMETERS REMARKS
Resource Mobilisation
Quality consciousness
Safety awareness
Concern for Housekeeping
ENGINEER-IN-CHARGE
NAME
DESIGNATION
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SECTION VI
BILLS / MEASUREMENT / PAYMENT
73. SCHEDULE OF RATES AND PAYMENTS:
i) Contractor’s Remuneration
The price to be paid by the Owner to contractor for the whole of the work to be done and the performance of all
the obligations undertaken by the contractor under the contract documents shall be ascertained by the application
of the respective item rates (the inclusive nature of which is more particularly defined by way of application but not
of limitation, with the succeeding sub-clause of this clause) and payment to be made accordingly for the work
actually executed and approved by the Engineer-in-Charge. The sum so ascertained shall (excepting only as and to
the extent expressly provided herein) constitute the sole and inclusive remuneration of the contractor under the
contract and no further payment whatsoever shall be or become due or payable to the contractor under the
contract.
ii) Schedule of rates to be inclusive:

The prices/rates quoted by the contractor shall remain firm till the issue of final completion certificate and shall not
be subject to escalation. Schedule of rates shall be deemed to include and cover all costs, expense and liabilities of
every description and all risk of every kind to be taken in executing, completing and handing over the work to the
Owner by the Contractor. The Contractor shall be deemed to have known the nature, scope, magnitude and the
extent of the works and materials required, though the contract document may not fully and precisely furnish
them. He shall make such provision in the item rates as he may consider necessary to cover the cost of such items
of work and materials as may be reasonable and necessary to complete the works. The opinion of the Engineer-in-
Charge as to the items of work which are necessary and reasonable for completion of work shall be final and
binding on the contractor, although the same may not be shown on or described specially in contract documents.
Generality of this present provision shall not be deemed to cut down or limit in any way because in certain cases it
may and in other cases it may not be expressly stated that the contractor shall do or perform a work or supply
articles or perform services at his own cost or without addition of payment or without extra charges or words to
the same effect or that it may be stated or not stated that the same are included in and covered by the schedule of
rates.
iii) Schedule of Rates to Cover Constructional Equipments, Materials, Labour etc.

Without in any way limiting the provisions of the preceding sub-clause, the schedule of rates shall be deemed to
include and cover the cost of all constructional equipment, temporary work (except as provided for herein), pumps,
materials, labour, the insurance, fuel, stores and appliances to be supplied by the contractor and other matters in
connection with each item in the schedule of rates and the execution of the works or any portion thereof, finished,
complete in every respect and maintained as shown or described in the contract documents or may be ordered in
writing during the continuance of this contract.
iv) Schedule of Rates to cover Royalties, Rents and Claims:

The Schedule of Rates shall be deemed to include and cover the cost of all royalties and fees for the articles and
processes, protected by letters, or otherwise incorporated in or used in connection with the works, also all
royalties, rents and other payments in connection with obtaining materials of whatsoever kind for the works and
shall include an indemnity to the Owner which the contractor hereby gives against all actions, proceedings, claims
damages, costs and expenses arising from the incorporation in or use on the works of a such articles, processes or
materials, Octroi or other municipal or local Board charges levied on materials, equipment or machineries to be
brought to site for use on work shall be borne by the contractor.
v) Schedule of Rates to Cover Taxes and Duties:
No claim or exemption or reduction of customs duties, excise duties, sales tax, quarry or any port dues, transport
charges, stamp duties or Central or States Government or Local Body or Municipal Taxes or duties, taxes or charges
(from or of any other body), whatsoever, will be granted or obtained, all of which expenses shall be deemed to be
included in and covered by the Schedule of Rates. Contractor shall also obtain and pay for all permits, or other
privileges necessary to complete work.
vi) Schedule of Rates to cover Risk of Delay:

The schedule of Rates shall be deemed to include and cover the risk of all possibilities of delay and interference
with the contractors conduct of work which occur from any cause including orders of owner in the exercises of his
powers and on account of extension of time granted due to various reasons and for all other possible or probable
cause of delay.
vii) Schedule of Rates cannot be altered:
For work under unit rate basis, no alteration will be allowed in the schedule of Rates by reason of work or any part
of them being modified, altered, extended, diminished or omitted. The schedule of Rates are fully Inclusive rates
which have been fixed by the contractor and agreed to the Owner and cannot be altered.
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For lumpsum contract, the payment will be made according to the work actually carried out for which purpose an
item wise or workwise, Schedule of rates shall be furnished, suitable for evaluating the value of work done and
preparing running account bills.
74. PROCEDURE FOR MEASUREMENT / BILLING OF WORK IN PROGRESS:
i) Measurements:
All measurements shall be in metric system. All the works in progress will be jointly measured by the representative
of the Engineer-in-Charge and the Contractor’s authorised agent progressively. Such measurement will be got
recorded in the measurement book by the Engineer-in-Charge or his authorised representative and signed in token
of acceptance by the contractor or his authorised representative.
For the purpose of taking joint measurement the contractor’s representative shall be bound to be present whenever
required by the Engineer-in-Charge. If, however, he absents for any reason whatsoever the measurement will be
taken by the Engineer-in-Charge or his representative and this will be deemed to be correct and binding on the
contractor.
ii) Billing:
The contractor will submit a bill in approved proforma in duplicate (triplicate in the case of jobs executed through
PMC) to the Engineer-in-Charge of the work giving abstract and detailed measurements for the various items
executed during a month, before the expiry of the 1st week of the succeeding month. The Engineer-in-Charge shall
take or cause to be taken the requisite measurements for the purpose of having the same verified and the claim,
as far as admissible, adjusted, if possible, before the expiry of 10 days from presentation of the bill.
iii) Dispute in Mode of Measurements:

In case of any dispute as to the mode of measurement not covered by the contract to be adopted for any item of
work, mode of measurement as per latest Indian Standard Specifications shall be followed.
75. LUMPSUMS IN TENDER:
For the items in tender where it includes lumpsum in respect of parts of work, the contractor shall be entitled to
payment in respect of the items at the same rates as are payable under this contract for such items, or if part of
the work in question is not In the opinion of the Engineer-in-Charge capable of measurement of determination, the
owner may at his discretion pay the lumpsum amount entered in the tender or a percentage thereof and the
certificate in writing of the Engineer-in-Charge shall be final and conclusive against the contractor with regards to
any sum or sums payable to him under the provisions of the clause.
76. RUNNING ACCOUNT PAYMENTS TO BE REGARDED AS ADVANCES:
All running account payments shall be regarded as payment by way of advance against the final payment only and
not as payments for work actually done and completed and shall not preclude the requiring of bad, unsound and
imperfect, or unskilled work to be removed and taken away and reconstructed or re-erected or be considered as an
admission of the due performance of the contract, or any part thereof in this respect, or of the accruing of any
claim by the contractor, nor shall it conclude, determine or affect in any way the powers of the Owner under these
conditions or any of them as to the final settlement and the adjustments of the accounts or otherwise, or in any
other way vary or affect the contract.
The final bill shall be submitted by the contractor within one month of the date of physical completion of the work,
and settled immediately but not later than 60 days. Otherwise the Engineer-in charge’s certificate of the
measurement and of total amount payable for the work accordingly shall be final and binding on all parties. The
final bill shall be presented by the contractor along with ‘No claim certificate’ in a format acceptable to the owner or
such other documents as directed by the owner.
77. EXTRA WORK:
Should the contractor consider that he is entitled to any extra payment for extra job carried out whatsoever in
respect of the works, he shall forthwith give notice in writing to the Engineer-in-Charge that he claims extra
payment for the extra work. Such notice shall be given to the Engineer-in-Charge within one week from the
ordering of any extra work or happening of any event, upon which the contractor bases such claims, and such
notice shall contain full particulars of the nature of such claim with full details and amount claimed. Failure on part
of the contractor to put forward any claim with the necessary particulars as above within the time above specified
shall be an absolute waiver thereof. No omission by the owner to reject any such claim and no delay in dealing
therewith shall be waiver by the owner of any rights in respect thereof.
78. PAYMENT OF CONTRACTOR’S BILL:
Generally no payment shall be made for works estimated to cost less than Rs. 50,000/- till the whole of the work
shall have been completed. But in case of works estimated to cost more than Rs. 50,000/-, the contractor on
submitting the bill thereof shall be entitled to receive a monthly payment proportionate to the part thereof
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approved and passed by the Engineer-in-Charge, whose certificate of such approval and passing of the sum so
payable shall be final and conclusive against the contractor. This payment will be made after making necessary
deductions as stipulated elsewhere in the contract document for materials, security deposit or any moneys due to
the Owner etc.
79. MODE OF PAYMENT:
Payment will be made to the contractor normally through NEFT or RTGS mode.
80. COMPLETION CERTIFICATE:
80.1 Application for Completion Certificate:

When the contractor fulfills his obligation under clause 72.4, he shall be eligible to apply for completion certificate.
The contractor may apply for separate completion certificate in respect of each such portion of the work by
submitting the completion documents along with such application for completion certificate.
The Engineer-in-Charge shall normally issue to the contractor the completion certificate within one month after
receiving an application from the contractor after verifying from the completion documents and satisfying himself
that the work has been completed in accordance with and as set out in the construction and erection drawings and
the contract documents.
The contractor, after obtaining the completion certificate is eligible to present the final bill for the work executed by
him under the terms of contract.
80.2 Completion Certificate:

The contractor shall be furnished with a certificate by the Engineer-in-Charge of such completion, but no certificate
shall be given nor shall the work be deemed to have been executed until all scaffolding surplus materials and
rubbish is cleared off the site completely or until the work shall have been measured by the Engineer-in-Charge
whose measurement shall be binding and conclusive. The work will not be considered as complete and taken over
by the Owner, until all the temporary works, labour and staff colonies etc. constructed are removed and the work
site cleaned of all debris etc., as described in clause in 80.3 below and to the satisfaction of the Engineer-in-
Charge.
If the contractor shall fail to comply with the requirements of this clause on or before the date fixed for the
completion of the work, the Engineer-in-Charge may at the expenses of the contractor remove such scaffolding,
surplus materials and rubbish and dispose off the same as he thinks fit and clean off such dirt as aforesaid, and the
contractor shall forthwith pay the amount of all expenses so incurred and shall have no claim in respect of any such
scaffolding or surplus materials as aforesaid except for any sum actually realised by the sale thereof.
80.3 Clearing the site:

Cart away all debris generated from the work and dispose it off without giving rise to any complaints from local,
municipal or government authorities. Metal scraps or any other scrap including wooden packing materials shall be
disposed as instructed by the Engineer-in-Charge or as follows:
a) All unused scrap steel bar/ structural steel sections/pipe materials etc., (Free issue by owner) shall be
the property of the owner and the same shall be returned by the contractor category-wise at their own
cost to Owner’s store. The weighment slip issued by the Warehouse (in original) is required to be
attached along with the final bill/ material reconciliation statement. In case, the material is supplied by
the contractor, as per their scope of work, the scrap material generated out of the same should be taken
out at their own cost before the settlement of the final bill.
b) Insulation material (either issued by owner to the contractor or supplied by contractor) shall be kept in
the area allocated by owner. During the insulation activities, the contractor should keep the work area
clean on day-to-day basis. On completion of insulation job, all debris/packing should be taken out to the
designated location or as directed by the Engineer in charge for disposal at their own cost before the
settlement of the final bill.
80.4. The financial implication of above, if any, should be taken care of in the quoted rates; and no separate claim shall
be entertained on this account. The final bill of the contractor shall be linked with the area cleaning in all respects,
including removal of shuttering material, disposal of debris/scrap etc. to the entire satisfaction of Engineer-in-
Charge.
81. FINAL DECISION AND FINAL CERTIFICATE:
Upon Expiry of the period of liability and subject to the Engineer-in-Charge being satisfied that the works have been
duly maintained by the contractor during monsoon or such period as herein before provided in clause 72 and that
the contractor has in all respect duly made up any subsidence and performed all his obligations under the contract,
the Engineer-in-Charge shall (without prejudice to the rights of the Owner to retain the provisions of relevant clause
hereof) give a certificate herein referred to as the final certificate to that effect. The contractor shall not be
considered to have fulfilled the whole of his obligations under the contract until Final Certificate have been given by
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the Engineer-in-Charge notwithstanding any previous entry upon the work and taking possession, working or using
of the same or any part thereof by the owner.
82. CERTIFICATE FOR PAYMENTS AND EVIDENCE OF COMPLETION:
Except the final certificate, no other certificate or payments against a certificate or on general account shall be
taken to be an admission by the Owner of the due performance of the contract or any part thereof or occupancy or
validity of any claim by the contractor.
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SECTION VII
TAXES/DUTIES/INSURANCE
83. TAXES, DUTIES, OCTROI ETC.:
The contractor agrees to and does hereby accept full and exclusive liability for the payment of any and all taxes,
duties, octroi etc. now in force or hereafter Imposed, increased or modified, from time to time in respect of work
and materials and all contributions and taxes for unemployment compensation, insurance and old age pensions or
annuities now or hereafter imposed by any Central or State Government authorities which are imposed with respect
to or covered by the wages, salaries, or other compensations paid to the persons employed by the contractor and
the contractor shall be responsible for the compliance with all obligations and restrictions imposed by the Labour
Law or any other law affecting employer - employee relationship and the contractor further agrees to comply and
secure the compliance by all sub-contractors, with all applicable Central, State, Municipal and local laws and
regulations and requirements of any Central, State or Local Government agency or authority. Contractor further
agrees to defend, indemnify and hold harmless from any liability or penalty which may be Imposed by the Central,
State of Local Authority by reason of any violation by contractor or sub-contractor of such laws, regulations or
requirements and also from all claims, suits or proceeding that may be brought against the Owner arising under,
growing out of, or by reason of the work provided for by this contract by third parties, or by Central or State
Government authority or any administrative sub-division thereof.
84. INSURANCE:
Contractor shall at his own expenses carry and maintain insurance with reputable insurance companies to the
satisfaction of the Owner as follows:
i) Employees State Insurance Act:

The Contractor agrees to and does hereby accept full and exclusive liability for the compliance with all
obligations imposed by the Employees State Insurance Act, 1948, and the contractor further agrees to
defend, indemnify and hold Owner harmless from any liability or penalty which may be imposed by the
Central, State or Local Authority by reason of any asserted violation by contractor or sub-contractor, of
the Employee State Act, 1948 and also from all claims suits or proceedings that may be brought against
the Owner arising under, growing out of or by reason of the work provided for by this contract whether
brought by employees of the contractor, by third parties or by Central or State Government authority or
any political sub-division thereof.
The contractor agrees to filing, with the Employees State Insurance Corporation, the Declaration Forms
and all forms which may be required in respect of the contractor’s or sub-contractor’s employees whose
aggregate remuneration as fixed by the concerned authorities and who are employed in the work
provided for or those covered by ESI Act under any amendment to the Act from time to time. The
contractor shall deduct and secure the agreement of the sub-contractor to deduct the employee’s
contribution as per the first schedule of the Employee State Insurance Act from wages and affix the
Employee’s contribution Cards at Wages payment intervals. The contractor shall remit and secure the
agreement of the sub-contractor to remit to the authorized bank, Employee’s State Insurance Corporation
Account, the Employee’s contribution as required by the Act. The contractor agrees to maintain all Cards
and records as required under the Act in respect of employees and the payments and the contractor shall
secure the agreement of the subcontractor to maintain such records. Any expenses incurred for the
contribution, making contribution or maintaining records shall be to the contractor’s or sub-contractor’s
account.
The Owner shall retain such sum as may necessary, from the total contract value until contractor shall
furnish satisfactory proof that all contributions as required by the Employees State Insurance Act, 1948,
have been paid.
ii) Workman’s Compensation and Employee’s Liability Insurance:
Insurance shall be effected for all the Contractor’s employees engaged in the performs of this contract, if
any of the work is sublet, the contractor shall require the sub-contractor to provide workman’s
compensation and employer’s liability Insurance for the latter’s employees if such employees are not
covered under the contractors insurance.
iii) Any other Insurance Required Under Law or Regulations or by Owner:
Owner shall cover Project Material and Equipments under and over all Marine-cum-Erection Insurance
Policy. Contractor shall carry and maintain any and all other insurance which be required under any law
or regulation from time to time. He shall also carry and main any other insurance which may be required
by the Owner.
iv) Automobile Liability Insurance:
Contractor shall take out an Automobile Liability Insurance to cover all risks to Owner for each of his
vehicles plying on works of this contract and these insurance shall be valid for the total contract period.
No extra payments will be made for this insurance. Owner shall not be liable for any damage or loss not
made good by the insurance company, should such damage or toss result from unauthorised use of the
vehicle.
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85. DAMAGE TO PROPERTY:
i) Contractor shall be responsible for making good, to the satisfaction of the Owner any loss of and any
damage to all structures and properties belonging to the Owner or being executed or procured or being
procured by the Owner or of other agencies within the premise all the work of the Owner, if such loss or
damage is due to fault and/or the negligence willful acts or omission of contractor, his employees,
agents, representative or sub-contractor.
ii) The contractor shall indemnify and keep the Owner harmless of all claims for damage to property other
than Owner’s property arising under or by reason of this agreement if such claims results from the fault
and/or negligence or willful acts or omission of contractor, his employees, agents, representatives or sub-
contractors.
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SECTION VIII
LABOUR LAWS AND OTHER REGULATIONS
86. LABOUR LAWS:
i) No labour below the age of eighteen years shall be employed on the work.
ii) The contractor shall not pay less than what is provided under the Minimum Wages Act for the applicable
trade or category of workman to the worker engaged by him on the work and also ensure that any sub-
contractors engaged by him also pay not below the applicable minimum wages under the Act and hold
the company, indemnified in respect of any claims that may arise in respect or non-compliance with this
requirements.
iii) The contractor shall observe all the formalities required under the provisions of the contract labour
(Regulation and abolition) Act 1970 and the rules made thereunder and as may be amended from time to
time. He shall pay the required deposit under the Act Appropriate to the number of workmen to be
employed by him or through sub-contractor and get him self registered under the Act. He shall produce
the certificate of registration granted by the Govt. authority under the Act to the company before
commencement of work. The company recognises only the contractor and not his sub-contractors under
the provisions of the Act. The contractor will have to submit daily a list of his employees, who will be
entering the Company’s premises for the work awarded. He will also keep his wage register available at
all times as close to the work site as possible and produce the same for inspection whenever required by
designated Company officials. If the company so desires, a deposit may be taken from the Contractor to
be refunded only after the Company is satisfied that all the workmen employed by the contractor have
been fully paid for the period of work in Company’s premises at least at rates equal to or better than
wages provided for under the Minimum Wages Act.
iv) The Contractor will comply with the provisions of the employee’s Provident Fund Act and the Family
Pension Fund Act as may be applicable and as amended from time to time. Contractor shall obtain their
own provident fund account number. Offer of the contractor who does not have provident fund account
will be liable for rejection.
v) The Contractor will comply with the provisions of the Payment of Gratuity Act 1972 as may be applicable
and as amended from time to time.
87. IMPLEMENTATION OF APPRENTICES ACT 1961:
The Contractor shall comply with provisions of the Apprentices Act 1961 and the Rules/orders issued thereunder
from time to time. If he fails to do so, his failure will be breach of the contract and the Engineer-in-Charge may, at
his discretion, cancel the contract. The contractor shall also be liable for any pecuniary liability arising on account of
any violation by him of the provision of the act.
88. CONTRACTOR TO INDEMNIFY THE OWNER:
i) The contractor shall indemnity the owner and every member, officer and employee of the Owner, also
the Engineer-in-Charge and his staff against all actions, proceedings, claims, demands, costs, and
expenses whatsoever arising out of or in connection with the matters referred to in clause 84 and all
actions/ proceedings, claims, demands, costs and expenses which may be made against the Owner for or
in respect of or arising out of any failure by the contractor in the performance of his obligations under the
contract documents. The Owner shall not be liable for or in respect of any demand or compensation
payable by law in respect of or in consequence of any accident or injury to any workmen or other person
in the employment of the contractor or his sub-contractor and contractor shall indemnify and keep
indemnified the Owner against all such damages and compensations and against all claims, damage,
proceedings, costs, charges and expenses whatsoever, thereof or in relation thereto.
ii) Payment of Claims and Damages:
Should the Owner have to pay any money in respect of such claims or demands as aforesaid the amount
so paid and the costs incurred by the Owner shall be charged to and paid the Contractor and the
contractor shall not be at liberty to dispute or question the rig of the Owner to make such payments
notwithstanding the same may have been made without his consent or authority or in law or otherwise to
the country.
In every case to which by virtue of the provisions of Section 12, sub-section (I) of workmen’s
compensation Act 1923 or other applicable provisions of workmen’s Compensation Act any other Act, the
Owner is obliged to pay compensation to a workmen employed by contractor in execution of the works,
the Owner will recover from the contractor the amount of compensation so paid and without prejudice to
the rights of Owner under Section 12 sub-section (2) of the said Act. Owner shall be at liberty to recover
such amount or any part thereof by deducting it from the security deposit or from any sum due to the
contractor whether under the contract or otherwise. The Owner shall not be bound to contest any clime
made under Section 12, sub-section (I) of the said Act except on the written request of contractor and
upon his giving to the Owner full security for all costs for which the Owner might become liable on
consequence of contesting such claims.
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iii) Employment Liability:
a) The contractor shall be solely and exclusively responsible for engaging or employing persons for the
execution of work. All employees engaged by the contractor shall be on his/ their payroll and paid
by him/ them. All disputes or differences between the contractor and his/ their employees shall be
settled by him/ them. Owner has absolutely no liability whatsoever concerning the employees of the
contractor. The contractor shall indemnify owner against all loss or damage or liability arising out of
or in the course of his/ their employees. The contractor shall make regular and full payment of
wages without giving any complaint by any employee of the contractor or his sub-contractor
regarding non-payment of wages/ salaries or other dues. Owner reserves the right to make such
payments directly, to such employee or sub-contractor of the contractor and recover the amount in
full from the bills of Contractor, and the contractor shall not claim any compensation or
reimbursement thereof. The Contractor shall comply with the Minimum Wages Act applicable to the
area with regard to payment of wages of his employees and also of employees of his sub-
contractor.
b) The Contractor shall advise in writing to all of his employees and the employees of his sub-
contractor as follows:
It is fully understood that your appointment and/ or deployment is only in connection with the
work / job and it does not give you any right of claim for employment by owner.
89.A HEALTH AND SANITARY ARRANGEMENTS FOR WORKERS:
In respect of all labour directly employed in the works for performance of the contractor’s par this agreement, the
contractor shall comply with or cause to be complied with all the rules and regulations of the local sanitary and
other authorities or as framed by the Owner from time to time for the protection of health and sanitary
arrangements for all workers.
89.B MEDICAL FITNESS CERTIFICATION :
Contractor shall follow guidelines for medical fitness certification of workers employed for working at height more
than 30 metres using temporary structures.
90. SAFETY REGULATIONS:
i) In respect of all labour, directly or indirectly employed In the work for the performance of contractor’s
part of this agreement, the contractor shall at his own expenses arrange for all safety provisions as per
safety codes of C.P.W.D. Indian Standard Institution, the Electricity Act, The Mines Act and any such
other acts as applicable.
ii) The Contractor shall ensure that he, his sub-contractor and his, or their personnel or representatives shall
comply with all Fire / Safety regulations issued from time to time by the Company or otherwise
howsoever and should any injury resulting in death or not or loss / or damage due to Fire to any property
or a portion thereof, occurred as a result of failure to comply with such regulations, the contractor shall
be held responsible for the consequences thereof and shall keep the company harmless and indemnified.
91. A ARBITRATION:
a) Any dispute or difference of any nature whatsoever, any claim, cross-claim, counter-claim or set off of the Company
against the Contractor or regarding any right, liability, act, omission or account of any of the parties hereto arising out
of or in relation to this agreement shall be referred to and finally resolved by Sole Arbitrator, who shall be appointed by
Director (Refinery) of BPCL as per the procedure given in sub-clause (b) given herein below.
b) Procedure for appointing the sole arbitrator: A party wishing to commence an arbitration (the “Claimant”) shall file with
the Director (Refinery) of BPCL a Notice of Arbitration which shall comprise:
i. a demand that the dispute be referred to arbitration;
ii. a reference to the arbitration clause or the arbitration agreement that is invoked and a copy of it;
iii. a reference to the contract out of or in relation to which the dispute arises and where possible, a copy of it;
iv. a brief statement describing the nature and circumstances of the dispute, specifying the relief claimed and,
where possible, an initial quantification of the claim amount.
v. any other details which the claimant wishes to refer and rely upon.
Upon receipt of the above notice of arbitration, the Director (Refinery) of BPCL shall appoint the Sole Arbitrator as per
the provisions of the Arbitration and Conciliation Act, 1996.
c) The venue of arbitration shall be Mumbai (in case of Mumbai Refinery) or Kochi (in case of Kochi Refinery). The award
of the arbitrator so appointed shall be final, conclusive and binding on all parties to the agreement subject to the
provisions of the Arbitration & Conciliation Act, 1996 or any statutory modification or re-enactment thereof and the rules
made thereunder for the time being in force shall apply to the arbitration proceedings under this clause.
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d) The arbitrator shall have power to order and direct either of the parties to abide by, observe and perform all such
directions as the arbitrator may think fit having regard to the matters in difference i.e. dispute, before him. The
arbitrator shall have all summary powers and may take such evidence oral and/or documentary, as the arbitrator in his
absolute discretion thinks fit and shall be entitled to exercise all powers under the Indian Arbitration & Conciliation Act
1996 including admission of any affidavit as evidence concerning the matter in difference i.e. dispute before him.
e) The parties against whom the arbitration proceedings have been initiated, that is to say, the Respondents in the
proceeding, shall be entitled to prefer a cross-claim, counter claim or set off before the Arbitrator in respect of any
matter in issue arising out of or in relation to the Agreement without seeking a formal reference of arbitration for such
counter-claim, cross claim, or set off and the Arbitrator shall be entitled to consider and deal with the same as if the
matters arising therefrom has been referred to him originally and deemed to form part of the reference made by the
Director(Refinery).
f) The arbitrator shall be at liberty to appoint, if necessary any accountant or engineering or other technical person to
assist him, and to act by the opinion so taken.
g) The arbitrator shall have power to make one or more awards whether interim or otherwise in respect of the dispute and
difference and in particular will be entitled to make separate awards in respect of claims of cross claims of the parties.
h) The arbitrator shall be entitled to direct any one of the parties to pay the costs to the other party in such manner and to
such extent as the arbitrator may in his discretion determine and shall also be entitled to require one or both the parties
to deposit funds in such proportion to meet the arbitrators expenses whenever called upon to do so.
i) The parties hereby agree that the courts in the city of Mumbai (in case of Mumbai Refinery) or Kochi (in case of Kochi
Refinery) alone shall have jurisdiction to entertain any application or other proceedings in respect of anything arising
under this agreement and any award or awards made by the Sole Arbitrator hereunder shall be filed (if so required) in
the concerned courts in the city of Mumbai (in case of Mumbai Refinery) or Kochi (in case of Kochi Refinery) only.
91.B SETTLEMENT OF DISPUTES BETWEEN PUBLIC SECTOR UNDERTAKING/ PUBLIC SECTOR ENTERPRISES/
GOVERNMENT DEPARTMENT:
i. If the CONTRACTOR is a Public Sector Undertaking or Enterprise or is a Government Department, any dispute or
difference between the parties hereto arising out of any notified claim of the CONTRACTOR in terms hereof and/ or
arising out of any amount claimed by the OWNER (whether or not the amount claimed by the OWNER or any
part thereof shall have been deducted from the Final Bill of the CONTRACTOR or any amount paid by the OWNER
to the CONTRACTOR in respect of the work) which cannot be resolved amicably by mutual consultation or through
the good offices of empowered agencies of the Government, shall be referred to the Permanent Machinery of
Arbitrators of Department of Public Enterprises, New Delhi, under the guidelines issued by Government of India.
The Arbitration and Conciliation Act, 1996 or any other law for the time being in force shall not be applicable to the
arbitration under this clause. The award of the Arbitrator shall be binding upon the parties to the
dispute. However, any party aggrieved may file an appeal against the award before the Law Secretary,
Department of Legal Affairs, Ministry of Law and Justice, Government of India for setting aside the award published
by PMA. Upon such reference the dispute shall be decided by the Law Secretary whose decision on the appeal shall
bind the parties finally and conclusively. The parties to the dispute will share equally the cost of arbitration as
intimated by the Arbitrator.
ii. Notwithstanding the existence of any dispute or arbitration in terms hereof or otherwise, the CONTRACTOR shall
continue and be bound to continue and perform the works to completion in all respects according to the Contract
(unless the Contract or works be determined by the OWNER) and the CONTRACTOR shall remain liable and bound
in all respects under the Contract.
92. JURISDICTION :
The contractor shall be governed by the Laws in force in INDIA. The contractor hereby submits to the jurisdiction
of the Courts situated at Mumbai (Ernakulam-in the case of Kochi Refinery), for the purpose of actions and
proceedings arising out of the contract and the courts at Mumbai (Ernakulam-in the case of Kochi Refinery), only
will have jurisdiction to hear and decide such actions and proceedings.
33
SECTION - IX
VARIOUS PROFORMA
ANNEXURE 1
PROFORMA OF AGREEMENT
CONTRACT AGREEMENT FOR THE WORK OF ......................................................................................

.................................................................................... DATED .............................................................
................................................................................................................................................................ between M/s
................................................................................................................................................................. in the town of
....................................................................................... hereinafter called the “CONTRACTOR” (which term shall unless excluded by
or repugnant to the subject or context include its successors and permitted assignees) of the one part and the Bharat Petroleum
Corporation Limited hereinafter called the “OWNER” (which term shall, unless excluded by or repugnant to the subject to context
include its successors and assignees) of the other part.
WHEREAS
A. The Owner being desirous of having provided and executed works mentioned, enumerated or
referred to in the tender documents including Short Tender Notice. General Tender Notice, General
Conditions of Contract, Special Conditions of Contracts, Specifications, Drawings, Plans, Time Schedule for Completion
of jobs, Agreed Variations, other documents, has called for Tender.
B. The contractor has inspected the site and surroundings of the works specified in the tender documents and has satisfied
himself by careful examination before submitting his tender as to the nature of the surface strata, soil, sub-soil and
ground, the form and nature of site and local conditions, the quantities, nature and magnitude of the work, the
availability of labour and material necessary for the execution of work, the means of access to site, the supply of power
and water thereto and the accommodation he may require and has made local and independent enquiries and obtained
complete information as to the matters and things referred to, or implied in the tender documents or having any
connection therewith and has considered the nature and extent of all probable and possible situations, delays,
hindrances, or interferences to or with the execution and completion of the work to be carried out under the Contract
and has examined and considered all other matters, conditions and things and probable and possible contingencies and
generally all matters incidental thereto and ancillary and thereof effecting the execution and completion of the work
and which might have influenced him in making his tender.
C. The Notice Inviting Tender, General Conditions of Contract, Special Conditions of Contract, Specification, Drawings,
Plans, Time Schedule of Jobs, and other documents, copies of all which are hereto annexed and marked “A”, the letter
of submission of tender and Acceptance of Tender and statement of agreed variations with its enclosures, copies of
which are also hereto annexed and marked “B” form part of his contract though separately set out herein and or
included in the expression “CONTRACT” wherever herein used.
And whereas:
The Owner accepted the Tender of the Contractor for the Provision and the execution of the said work at the rates
stated in the Schedule of Quantities of works and finally approved by Owner (hereinafter called the “Schedule of Rates”)
upon the terms and subject to the conditions of contract.
Now this Agreement Witnesseth And, it is hereby agreed and declared as follows:
In consideration of the payment to be made to the contractor for the work to be executed by him, the contractor
hereby convensants with the owner that the contractor shall and will duly provide, execute and complete the said works
and shall do and perform all other acts and things in the contract mentioned or described or which are to the implied
therefrom or may be reasonably necessary for the completion of the said works and at the said times and in the manner
and subject to the terms and conditions or stipulations mentioned in the contract.
In consideration of the due provision, execution and completion of the said works, the Owner does hereby agree with
the contractor that the Owner will pay to the contractor the respective amounts for the works actually done by him and
approved by the Owner at the Schedule of Rates and such other sum payable to the contractor under provision of
Contract, such payments to be made at such time in such manner as provided for in the contract.
AND
In consideration of the due provision, execution and completion of the said works the contractor does hereby agree to
pay such sums as may be due to the Owner for the services rendered by the owner to the contractor, such as power
supply, water supply and other as set for in the said contract and such other as may become payable to the Owner
towards the controlled items of consumables materials or towards loss, damage to the Owner equipments, materials,
construction equipments and machinery, such payments to be made at such time and in such manner as is provided in
the contract.
It is specifically and distinctly understood and agreed between the Owner and the Contractor that the contractor shall
have no right title or interest in the site made available by the Owner for the execution of the work or in the buildings,
structures or works executed on the said site by the contractor or in the goods, articles, materials etc. brought on the
said site (unless the same specifically belongs to the contractor) and the contractor shall not have or dressed to have
any lien whatsoever charge for unpaid bills nor will be entitled to assume or retain possession or control of the site or
structures and the Owner shall have an absolute and unfattered right to take full possessions of the site and remove the
contractor, their servants, agents and materials belonging to the contractor and lying on the site.
The contractor shall be allowed to enter upon the site for execution of the works only as a licenses simplicater and shall
not have any claim, right, titles or interest in the site or the structures erected thereon and the Owner shall be entitled
to terminate such licence at any time without assigning reason.
The materials including sand, gravel, stone, loose earth, rock etc., dug up or excavated from the said site shall, unless
otherwise expressly agreed under this contract, exclusively belong to the Owner and the contractor shall have no right
34
to claim over the same and such excavations and materials should be disposed off on account of the Owner according
to the instructions in writing issued form time by the Engineer-in-Charge.
In witness whereof the parties have executed these presents in the day the year first above written
Signed and Delivered for and Signed and Delivered for and
on behalf of Owner i.e. on behalf of Contractor
Bharat Petroleum Corporation Limited (Name, designation and address of authorized signatory)
DATE..................................................................... DATE.........................................................................
PLACE.................................................................. PLACE......................................................................
In Presence of Two Witnesses
BPCL witnesses – Signature,Name & Address:- Contractor’s witnesses – Signature, Name & Address:-
1. .......................................................................... 1. ..........................................................................
2. ........................................................................... 2. .........................................................................
35
ANNEXURE 2
PROFORMA OF BANK GUARANTEE for EARNEST MONEY /INITIAL/ FULL SECURITY DEPOSIT
(On non-judicial paper of appropriate value)
To,
Bharat Petroleum Corporation Ltd.

(Address)
Dear Sirs,
M/s. ______________________(hereinafter referred as “BIDDER”/”CONTRACTOR") (Bidder’s / Contractor’s name and address) have
taken tender for the WORK of _______________________ (Name of Work) for Bharat Petroleum Corporation Limited, with registered
office in Bharat Bhavan, 4 & 6 Currimbhoy Road, Ballard Estate, Mumbai, India and having Refinery at …….(Mumbai / Kochi as the case
may be) (hereinafter referred as “OWNER”).
The tender conditions provide that the BIDDER / CONTRACTOR shall pay a sum of Rs. _____________ (Rupees
___________________________________) as earnest money /initial/ full security deposit in the form therein mentioned .
The form of payment of earnest money / initial / full security deposit includes guarantee executed by schedule “A” Bank, undertaking
full responsibility to indemnify OWNER in case of default. The said BIDDER/CONTRACTOR have approached us and at their request and
in consideration of the premises, we _________________(Bank’s name) having our office at ________________ ( hereinafter referred
as “GUARANTOR’) have agreed to give such guarantee as hereinafter mentioned.
1. GUARANTOR hereby undertake and agree that if default shall be made by BIDDER / CONTRACTOR in performing any of the
terms and conditions of the tender, GUARANTOR do hereby irrevocably bind themselves and undertake to pay the OWNER on
first demand in writing by OWNER without protest or demur or proof or condition and without reference to the BIDDER /
CONTRACTOR, the said amount of Rs. __________(Rupees ______________________________)
2. OWNER will have the full liberty without reference to GUARANTOR and without effecting this guarantee to postpone for any
time or from time to time the exercise of any of the powers and rights conferred on OWNER under the tender with the said
BIDDER/CONTRACTOR and to enforce or to forbear from endorsing any powers or rights or by reason of time being given to
the said BIDDER / CONTRACTOR which under law relating to the sureties would but for provision have the effect of releasing
the GUARANTOR.
3. OWNER will have the right to recover the said sum of Rs.___________________(Rupees ______________________) from
GUARANTOR in manner aforesaid and such rights will not be affected or suspended by reason of the fact that any dispute or
disputes have been raised by the said BIDDER / CONTRACTOR and or that any dispute or disputes are pending before any
officer, tribunal or court.
4. The guarantee herein contained shall not be determined or affected by the liquidation or winding up, dissolution or change of
constitution or insolvency of the said _______________(Bidder’s / Contractor’s Name).
5. GUARANTOR’S liability under this guarantee is restricted to Rs. __________(Rupees ______________________). This
guarantee shall remain in force until ___________________ unless a demand (3 months beyond bid validity) under
guarantee is made against GUARANTOR within the aforesaid date, in which event the validity of this bank guarantee shall
automatically be extended for another 3 (three) months, all rights under the said guarantee shall be forfeited and
GUARANTOR shall be relieved and discharged from all liabilities thereunder.
36
6. GUARANTOR have power to issue this guarantee in your favour under Memorandum and Articles of Association and the
undersigned has full power to do under the Power of Attorney dated ______________________granted to him by the Bank.
Yours faithfully,
_________________Bank
by its Constituted Attorney.
Signature of a person duly authorized to

Sign on behalf of the bank.
NOTE: In case of earnest money, BIDDER shall be applicable and in case of initial / full security deposit, CONTRACTOR shall be
applicable.
37
ANNEXURE 3
PROFORMA OF BANK GUARANTEE FOR MOBILIZATION ADVANCE

(On non-judicial paper of appropriate value)
To,

(Address)
Dear Sirs,
In consideration of Bharat Petroleum Corporation Limited, with registered office in Bharat Bhavan, 4 & 6 Currimbhoy Road, Ballard
Estate, Mumbai, India and having Refinery at …….(Mumbai / Kochi as the case may be) (hereinafter referred to as “The Company”
which expression shall unless repugnant to the context or meaning thereof include its successors and assigns) having placed on
Messrs……………………… (Name) ……………………………. (Constitution) ……………………………………………………………………... (address)
(hereinafter referred to as “The Contractor” which expression shall unless repugnant to the context or meaning thereof include its
successors, administrators, representatives and assigns) an order for …………………………….. (Name of Job) under and in terms of a
Contract as evidenced by a Letter of Acceptance No. …………………… and / or Purchase Order No. …………………. dated ……………..
valued at Rs. …………… (Rupees …………………………….. only), issued by the Company to the Contractor, read with the relevant Tender
Documents (hereinafter collectively called "the Contract" which expression shall include any formal contract entered into between the
Company and the Contractor in supersession of the said Letter of Acceptance and all amendments and/or modifications therein or in
the terms of the said advance as herein stipulated).
AND WHEREAS the Company has agreed to advance the Contractor, inter-alia, recoverable interest bearing mobilization advance up to a
maximum of 10% ( ten percentage) of the contract value (hereinafter referred to as “MOBILIZATION ADVANCE) in the manner provided
for in the Bidding Document, a sum of Rs…………………..(Rupees…………….only) being the first / second installment (Delete whichever is
not applicable) of Mobilization Advance upon the condition, inter-alia, that the said Advance together with interest thereon at the rate of
10% (10 percentage) per annum on reducing balance basis on the amount of the said Advance for the time being outstanding shall,
without prejudice to any other mode of recovery available to the Company, be recoverable by the Company by deduction from the gross
accepted amount of any Running Account Bills of the Contractor commencing from the first Running Account Bill of the Contractor in
equal monthly installments together with the interest accrued within a time span of ………… Months in the manner provided for in the
Bidding Document and meanwhile, the said Advance shall be secured by an undertaking from a Bank as hereinafter appearing.
We____________________________ (Name of the Bank), a body registered/constituted under the

______________________________________________Act, having Registered Office/Head Office
at______________________________(hereinafter called the "Bank" which expression shall include its successors and assigns), at the
request of the Contractor and with the intent to bind the Bank and its successors and assigns, do hereby unconditionally and irrevocably
undertake to pay the Company forthwith on first demand without protest or demur or proof or satisfaction and without reference to the
Contractor, any and all amounts demanded from us by the Company with reference to this Undertaking upto an aggregate limit of
Rs.______________ (Rupees __________________________________________ only) being 110% of the aforesaid advance and
interest thereon at the rate hereinabove provided.
AND the Bank doth hereby further agree as follows: -
i) This Guarantee/Undertaking shall be a continuing guarantee and shall remain valid and irrevocable for all claims of the Company upon
the Bank made up to the midnight of______________(contractual completion date) provided that the Bank shall upon the written
request of the Company made upon the Bank at any time within 6 (six) months from the said date extend the validity of the Bank
Guarantee by a further 6 (six) months so as to enable claims to be made under this Guarantee by a further 6 (six) months from the said
date with the intent that the validity of this Guarantee shall automatically stand extended by a further 6 (six) months upon such request
by the Company.
ii) The Company shall have the fullest liberty without reference to the Bank and without affecting in any way the liability of the Bank under
this guarantee/undertaking, at any time and/or from time to time to amend or vary the contract and/or any of the terms and conditions
thereof or relative to the said Advance and/or to extend time for performance of the said contract in whole or part and/or payment of
the said Advance in whole or part or to postpone for any time and/or from time to time any of the said obligations of the Contractor
and/or the rights, remedies or powers exercisable by the Company against the Contractor and either to enforce or forbear from
enforcing any of the terms and conditions of or governing the said Contract and/or the said Advance, or the securities, available to the
Company and the Bank shall not be released from its liability under these Presents and the liability of the Bank shall remain in full force
and effect notwithstanding any exercise by the Company of the liberty with reference to any or all the matters aforesaid or by reason of
time being given to the Contractor or any other forbearance, act or omission on the part of the Company or any indulgence by the
Company to the Contractor or of any other act, matter or thing whatsoever which under any law could (but for this provision) have the
effect of releasing the Bank from its liability hereunder or any part thereof and the Bank hereby specifically waives any and all contrary
rights whatsoever.
38
iii) The obligations of the Bank to the Company hereunder shall be as principal to principal and shall be wholly independent of the Contract
and it shall not be necessary for the Company to proceed against the Contractor before proceeding against the Bank and the
guarantee/undertaking herein contained shall be enforceable against the Bank as Principal debtor notwithstanding the existence of any
undertaking or security for any indebtedness of the Contractor to the Company (including relative to the said Advance) and
notwithstanding that any such undertaking or security shall at the time when claim is made against the bank or proceedings taken
against the Bank hereunder, be outstanding or unrealised.
iv) As between the Bank and the Company for the purpose of this undertaking, the amount stated in any claim, demand or notice made by
the Company on the Bank with reference to this undertaking shall be final and binding upon the Bank as to be the amount payable by
the Bank to the Company hereunder notwithstanding any dispute or disputes has been raised by the Seller and are pending before any
arbitration, Tribunal or Court.
v) The liability of the Bank to the Company under this undertaking shall remain in full force and effect notwithstanding the existence of
any difference or dispute between the Contractor and the Company, the Contractor and/or the Bank and/or the Bank and the Company
or otherwise howsoever touching or affecting these presents or the liability of the Contractor to the Company, and notwithstanding the
existence of any instructions or purported instructions by the Contractor or any other person to the Bank not to pay or for any cause
withhold or defer payment to the Company under these presents, with the intent that notwithstanding the existence of such difference,
dispute or instruction, the Bank shall be and remain liable to make payment to the Company in terms hereof.
vi) This undertaking shall not be determined or affected by any change in the constitution of the Bank or that of the Contractor or the
Company or any irregularity in the exercise of borrowing powers by or on behalf of the Contractor.
vii) The Bank agrees that the guarantee herein contained shall continue to be enforceable till the sum due to the Company on account of
the said advance is adjusted as aforesaid or till the Company discharges this guarantee.
viii) The Bank further undertakes not to revoke this guarantee during its currency without the previous consent of the Company.
ix) The Bank also agrees that the Company shall be entitled to enforce this guarantee, notwithstanding any other security or guarantee
that it may have in relation to the vendor’s liability for the said advance.
x) Without prejudice to any other mode of service, a demand or claim or other communication may be transmitted by the Company to the
Bank either by post or by fax. If transmitted by fax, the transmission shall be complete as soon as acknowledged by bank.
xi) Notwithstanding anything contained herein:

(i) The Bank's liability under this guarantee/undertaking shall not exceed
______________________________________________________ (Amount in figures & words);
(ii) This guarantee/undertaking shall remain in force upto______________ and any extension(s) thereof; and
(iii) The Bank shall be released and discharged from all liability under this guarantee/undertaking unless a written claim or
demand is issued to the Bank on or before_________________ or the date of expiry of any extension(s) thereof if this
guarantee/undertaking has been extended.
xii) This Guarantee shall be treated as an unconditional guarantee and the Contractor shall have no right to object or obstruct in any way
the enforcement of this guarantee.
Yours faithfully,
Signature: _________________________________________
Name & Designation: ________________________________
Name of the Branch: _________________________________
Dated: ____________________________________________
39
ANNEXURE 4
PROFORMA OF BANK GUARANTEE TOWARDS ADVANCE
(On non-judicial stamp paper of appropriate value)
To,

(Address)
Dear Sir,
WHEREAS Bharat Petroleum Corporation Ltd. with registered office in Bharat Bhavan, 4 & 6 Currimbhoy Road, Ballard Estate, Mumbai,
India and having Refinery at …….(Mumbai / Kochi as the case may be) (hereinafter referred to as “the Corporation” which expression
shall unless repugnant to the context include their legal representatives, successors and assigns, have entered into a contract
(hereinafter referred to as “the Contract”) with M/s ______________________AND WHEREAS one of the conditions of the said contract
is that the Corporation should make an advance payment to the contractor _____________(Rupees___________________only) being
………% (……….. percent) of the value of the contract against a bank guarantee from Schedule ‘A’ bank.
AND WHEREAS at the request of the contractor, the Corporation has agreed to accept the Bank Guarantee from ___________________
Bank (hereinafter referred to the “Surety”) having their registered office at
________________________________________________________.
NOW THIS GUARANTEE WITNESSETH that in consideration of the Corporation having at the request of the contractor agreed to accept
bank guarantee of the surety in respect of advance of Rs. ______ (Rupees ______________________only) payable by the Corporation
to the contractor as per terms of the said contract, the Surety hereby undertake and agree that if the said amount advance payment
shall become reduced and/ or extinguished under terms of the contract between Corporation and Contractor, the Surety do hereby
irrevocably bind themselves and undertake to pay to the Corporation on first demand in writing by the Corporation without protest or
demur or proof or condition and without reference to the contractor, the amount not exceeding altogether a sum of Rs. ____ (Rupees
_______________only) being the amount of advance payment or such other unadjusted amount of the said advance. The decision of
the Corporation as to the whether the terms and conditions of the Contract or this guarantee have been observed shall be final and
binding on the Surety.
THE GUARNTEE HEREIN CONTAINED is not revocable during the currency of the contract and will remain in force until:
a) Payment has been made to the Corporation by the Surety of the aggregate amount payable hereunder.
b) The Contract for which this advance payment is being made is completed to the entire satisfaction of the Corporation and
intimation thereof has been given to the surety by the Corporation whichever is earlier.
NOTWITHSTANDING anything stated above, the liability of the surety under this guarantee is restricted to Rs._____ (Rupees
______________only) and this guarantee will remain in force upto ______in the first instance and in case Contractor’s
obligations under the contract are not completed within the said period, the Surety to hereby agree to further extend the
guarantee till such time as is required to fulfill the contractor’s obligation.
Our grantee shall remain in force until _______________unless a demand in writing for claim under this guarantee is lodged
with us before that date i.e. on or before _____________all your rights under the said guarantee shall be frofieted and we
shall be released and discharged from liability hereunder.
We have the power to issue this guarantee in your favour under Memorandum and Articles of Association and the
undersigned has full power to do so under the Power of Attorney dated _________granted to him by the bank.
___________________Bank
By its Constituted Attorney
_______________
Signature of Person duly
Authorised to sign on
Behalf of the Bank
40
ANNEXURE 5
TAX RESIDENCY CERTIFICATE
TRC obtained by the Non-resident from Government of forign country shall contain the following particulars:
i. Name of the assessee

ii. Status (individual, company, firm, etc.) of the assessee
iii. Nationality (in case of individual)
iv. Country or specified territory of incorporation or registration (in case of others)
v. Assessee’s tax identification number in the country or specified territory of residence or in case of no such number, then, a
unique number on the basis of which the person is identified by the Government of the country or the specified territory
vi. Residential status for the purpose of Tax
vii. Period for which the certificate is applicable
viii. Address of the applicant for the period for which the certificate is applicable
41
ANNEXURE 6
FORM NO. 10 F
[See sub-rule (1) of rule 21AB of the Income-tax Act, 1961]
Information to be provided under sub-section (5) of section 90 or sub-section (5) of section 90A of the Income-tax Act,
1961
1. I_________________*son/daughter of Shri _____________ in the capacity of ___________________(designation)do provide the
following information, relevant to the previous year _________,*in my case/in the case of __________for the purposes of sub-section
(5) of *section 90/section 90A:-
Sl. No. Nature of information Details #
(i) Status (individual, company, firm etc.) of the assessee :

(ii) Permanent Account Number (PAN) of the assessee if allotted :
(iii) Nationality (in the case of an individual) :
or
Country or specified territory of incorporation or registration (in the case
of others)
(iv) Assessee’s tax identification number in the country or specified territory :
of residence and if there is no such number, then, a unique number on
the basis of which the person is identified by the Government of the
country or the specified territory of which the assessee claims to be a
resident
(v) Period for which the residential status as mentioned in the certificate :
referred to in sub-section (4) of section 90 or sub-section (4 )of section
90A is applicable
(vi) Address of the assessee in the country or territory outside India during :
the period for which the certificate, mentioned in (v) above, is applicable
2. I have obtained a certificate referred to in sub-section (4) of section 90 or sub-section (4) of section 90A from the Government of
_________________________(name of country or specified territory outside India).
Signature:_________________________
Name:____________________________
Address:__________________________
Permanent Account Number :___________________
Verification
I_________________do hereby declare that to the best of my knowledge and belief what is stated above is correct, complete and is
truly stated.
Verified today the ___________day of _________________
________________________________________
Signature of the person providing the information
Place:_________________
Notes:
1. * Delete whichever is not applicable.
2. #Write N.A. if the relevant information forms part of the certificate referred to in sub-section (4) of section 90 or sub-section (4) of
section 90A.”.
42
ANNEXURE 7
Format of Integrity Pact

(To be executed on plain paper and applicable for all tenders of value above Rs. 1 crore)
INTEGRITY PACT
Between
Bharat Petroleum Corporation Limited (BPCL) hereinafter referred to as "The Principal",
And
………………………………………. hereinafter referred to as "The Bidder/ Contractor/ Supplier"
Preamble
The Principal intends to award, under laid down organization procedures, contract/s for
....................... The Principal values full compliance with all relevant laws and regulations, and the principles of economic
use of resources, and of fairness and transparency in its relations with its Bidder/s, Contractor/s and Supplier/s.
In order to achieve these goals, the Principal cooperates with the renowned international Non-Governmental Organisation
"Transparency International" (TI). Following TI's national and international experience, the Principal will appoint an
Independent External Monitor (IEM) who will monitor the tender process and the execution of the contract for compliance
with the principles mentioned above. Accordingly, the Principal has appointed Mr. ………… as IEM with the following
address:-
Mr. …………..
………………..
…………………….
………………..
Tel: ………………………..
Section 1 – Commitments of the Principal
1) The Principal commits itself to take all measures necessary to prevent corruption and to observe the following
principles:
a) No employee of the Principal, personally or through family members, will in connection with the tender, or the
execution of the contract, demand, take a
promise for or accept, for himself/herself or third person, any material or immaterial benefit which he/she is not
legally entitled to.
b) The Principal will, during the tender process, treat all Bidders with equity and reason. The Principal will, in
particular, before and during the tender process, provide to all Bidders the same information and will not provide to
any Bidder confidential / additional information through which the Bidder could obtain an advantage in relation to
the tender process or the contract execution.
c) The Principal will exclude from the process all known prejudiced persons.
2) If the Principal obtains information on the conduct of any of its employees which is a criminal offence under the relevant
Anti-Corruption Laws of India, or if there be a substantive suspicion in this regard, the Principal will inform its Vigilance
Office and in addition can initiate disciplinary actions.
Section 2 – Commitments of the Bidder / Contractor / Supplier
1) The Bidder / Contractor / Supplier commits itself to take all measures necessary to prevent corruption. He commits
himself to observe the following principles during his participation in the tender process and during the contract
execution.
a) The Bidder / Contractor/Supplier will not, directly or through any other person or firm, offer, promise or give to
any of the Principal's employees involved in the tender process or the execution of the contract or to any third
person, any material or immaterial benefit which he/she is not legally entitled to, in order to obtain in exchange, any
advantage of any kind whatsoever during the tender process or during the execution of the contract.
43
b) The Bidder / Contractor / Supplier will not enter with other Bidders into any undisclosed agreement or
understanding, whether formal or informal. This applies in particular to prices, specifications, certifications,
subsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness or to
introduce cartelisation in the bidding process.
c) The Bidder / Contractor / Supplier will not commit any offence under the relevant Anti-Corruption Laws of India;
further the Bidder / Contractor / Supplier will not use improperly, for purposes of competition or personal gain, or
pass on to others, any information or document provided by the Principal as part of the business relationship,
regarding plans, technical proposals and business details, including information contained or transmitted
electronically.
d) The Bidder / Contractor / Supplier will, when presenting his bid, disclose any and all payments he has made, is
committed to, or intends to make to agents, brokers or any other intermediaries in connection with the award of
the contract.
2) The Bidder / Contractor / Supplier will not instigate third persons to commit offences outlined above or be an accessory to
such offences.
Section 3 – Disqualification from tender process and exclusion from future

contracts
If the Bidder, before contract award, has committed a transgression through a violation of Section 2 or in any other form
such as to put his reliability or credibility as Bidder into question, the Principal is entitled to disqualify the Bidder from the
tender process or to terminate the contract, if already signed, for such reason.
1) If the Bidder/Contractor/Supplier has committed a transgression through a violation of Section 2 such as to put his
reliability or credibility into question, the Principal is also entitled to exclude the Bidder / Contractor / Supplier from
future Contract award process. The imposition and duration of the exclusion will be determined by the severity of the
transgression. The severity will be determined by the circumstances of the case, in particular the number of
transgressions, the position of the transgressors within the company hierarchy of the Bidder and the amount of the
damage. The exclusion will be imposed for a minimum of 6 months and maximum of 3 years.
2) A transgression is considered to have occurred if the Principal after due consideration of the available evidences,
concludes that no reasonable doubt is possible.
3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right to resort to and impose such
exclusion and further accepts and undertakes not to challenge or question such exclusion on any ground, including
the lack of any hearing before the decision to resort to such exclusion is taken. This undertaking is given freely and
after obtaining independent legal advice.
4) If the Bidder / Contractor / Supplier can prove that he has restored / recouped the damage caused by him and has
installed a suitable corruption prevention system, the Principal may revoke the exclusion prematurely.
Section 4 – Compensation for Damages
1) If the Principal has disqualified the Bidder from the tender process prior to the award according to Section 3, the
Principal is entitled to demand and recover from the Bidder liquidated damages equivalent to Earnest Money
Deposit/Bid Security.
2) If the Principal has terminated the contract according to Section 3, or if the Principal is entitled to terminate the
contract according to Section 3, the Principal shall be entitled to demand and recover from the Contractor/Supplier
liquidated damages equivalent to Security Deposit / Performance Bank Guarantee.
3) The Bidder agrees and undertakes to pay the said amounts without protest or demur subject only to condition that if the Bidder /
Contractor / Supplier can prove and establish that the exclusion of the Bidder from the tender process or the termination of the
contract after the contract award has caused no damage or less damage than the amount of the liquidated damages, the Bidder /
Contractor/Supplier shall compensate the Principal only to the extent of the damage in the amount proved.
Section 5 – Previous Transgression
1) The Bidder declares that no previous transgression occurred in the last 3 years with any other Company in any country conforming to the
TI approach or with any other Public Sector Enterprise in India that could justify his exclusion from the tender process.
2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender process or the contract, if already awarded,
can be terminated for such reason.
44
Section 6 – Equal treatment of all Bidders /Contractors /Suppliers/
Subcontractors
1) The Bidder/Contractor/Supplier undertakes to demand from all subcontractors a commitment in conformity with this Integrity Pact, and
to submit it to the Principal before contract signing.
2) The Principal will enter into agreements with identical conditions as this one with all Bidders, Contractors/Suppliers and Subcontractors.
3) The Principal will disqualify from the tender process all Bidders who do not sign this Pact or violate its provisions.
Section 7 – Punitive Action against violating Bidders /Contractors /

Suppliers/Subcontractors
If the Principal obtains knowledge of conduct of a Bidder, Contractor, Supplier or Subcontractor, or of an employee or a representative or an
associate of a Bidder, Contractor, Supplier or Subcontractor which constitutes corruption, or if the Principal has substantive suspicion in this
regard, the Principal will inform the Vigilance Office.
Section 8 – Independent External Monitors
1) The Principal has appointed competent and credible Independent External Monitors for this Pact. The task of the Monitor is to review
independently and objectively, whether and to what extent the parties comply with the obligations under this agreement.
2) The Monitor is not subject to instructions by the representatives of the parties and performs his functions neutrally and independently.
He reports to the Chairperson of the Board of the Principal.
3) The Bidder/Contractor/Supplier accepts that the Monitor has the right to access without restriction to all Project documentation of the
Principal including that provided by the Bidder/Contractor/Supplier. The Bidder/Contractor/Supplier will also grant the Monitor, upon his
request and demonstration of a valid interest, unrestricted and unconditional access to this project documentation. The same is
applicable to Subcontractors. The Monitor is under contractual obligation to treat the information and documents of the
Bidder/Contractor/Supplier/Subcontractor with confidentiality.
4) The Principal will provide to the Monitor sufficient information about all meetings among the parties related to the Project provided such
meetings could have an impact on the contractual relations between the Principal and the Bidder/Contractor/Supplier. The parties offer
to the Monitor the option to participate in such meetings.
5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so inform the Management of the Principal
and request the Management to discontinue or heal the violation, or to take other relevant action. The Monitor can in this regard submit
non-binding recommendation. Beyond this, the Monitor has no right to demand from the parties that they act in a specific manner,
refrain from action or tolerate action. However, the Independent External Monitor shall give an opportunity to the
Bidder/Contractor/Supplier to present its case before making its recommendations to the Principal.
6) The Monitor will submit a written report to the Chairperson of the Board of the Principal within 8 to 10 weeks from the date of reference
or intimation to him by the 'Principal' and, should the occasion arise, submit proposals for correcting problematic situations.
7) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an offence under relevant Anti-Corruption Laws
of India, and the Chairperson has not, within reasonable time, taken visible action to proceed against such offence or reported it to the
Vigilance Office, the Monitor may also transmit this information directly to the Central Vigilance Commissioner, Government of India.
8) The word 'Monitor' would include both singular and plural.
Section 9 – Pact Duration
This Pact begins when both parties have legally signed it. It expires for the Contractor/Supplier 12 months after the last payment under the
respective contract, and for all other Bidders 6 months after the contract has been awarded.
If any claim is made / lodged during this time, the same shall be binding and continue to be valid despite the lapse of this pact as specified
above, unless it is discharged / determined by Chairperson of the Principal.
Section 10 - Other provisions
1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the Registered Office of the Principal, i.e. Mumbai. The
Arbitration clause provided in the main tender document / contract shall not be applicable for any issue / dispute arising under Integrity
Pact.
2) Changes and supplements as well as termination notices need to be made in writing. Side agreements have not been made.
45
3) If the Bidder/Contractor/Supplier is a partnership or a consortium, this agreement must be signed by all partners or consortium
members.
4) Should one or several provisions of this agreement turn out to be invalid, the remainder of this agreement remains valid. In this case,
the parties will strive to come to an agreement to their original intentions.
............................. ……………………………………………………..
For the Principal For the Bidder/Contractor/Supplier
Place ……………… Witness 1

(Signature/Name/Address)
Witness 2:
Date ………….….. (Signature/Name/Address)
46
BHARAT PETROLEUM CORPORATION LTD
ACKNOWLEDGEMENT
We, M/s.__________________________________________________ having office at _______________________________ received

the copy of GENERAL CONDITIONS OF CONTRACT and confirm our acceptance to all the terms and conditions as mentioned
herein in this General Conditions of Contract and we are hereby returning this copy of Acknowledgement duly signed.
For & on behalf of M/s.___________________________________________________
Signature :
Name : ____________________________________________________
Designation : ____________________________________________________
( Seal / Stamp )
Place :
Date :
47
BHARAT PETROLEUM CORPORATION LIMITED (BPCL), KOCHI REFINERY
SAFETY REGULATIONS OF BPCL-KOCHI REFINERY
1. GENERAL
These safety regulations are applicable for performing any work within the Refinery, Jetty facilities, STF facilities, SBM
facilities, Water Quarries, Water treatment facilities at Chullichira, Water pump house at Aluva, Cross country pipe lines,
or any facilities belonging to BPCL-Kochi Refinery.
In respect of all Labour, directly or indirectly employed in WORK for the performance of Contractor’s part of this
Agreement, CONTRACTOR shall at his own expense arrange for all the safety provisions as per Indian Standards
Institution, The Petroleum Act 1934, The Factories Act 1948, The Gas Cylinder Rules 2004, The Indian Electricity Act,
The Mine Act, OISD Guidelines on Safety (Safety practices during construction – OISD GDN192 and Contractor Safety,
OISD GDN 207) and such other Acts, Rules and Regulations as applicable.
2. OBSERVANCE AND ADHERENCE TO SAFETY REGULATIONS OF BPCL - KR
Contractor shall also observe and abide by all safety regulations of Owner as given below:
CARRYING MATCH BOXES AND LIGHTERS / SMOKING
a) Carrying of match boxes, lighters, cell phones and cordless phones within the refinery premises is not permitted.
b) Smoking, consumption of alcohol, intoxicating medicines or narcotics, chewing tobacco or tobacco products, is not
permitted inside refinery premises.
SAFETY CLEARANCE PROCEDURE
i) Any work carried out within the refinery premises must be covered by a valid work permit/ Clearance
certificate issued by the authorized person of the area involved. All the five types of Work Permits are
currently in electronic format and print out of the same will be issued at site upon approval. In addition, a hot
work permit must be obtained from the Supervisor of the area involved prior to commencement of the
following types of jobs;
a) Any work involving open flames such as welding, gas cutting, soldering, grinding, burning, heating, use
of petromax, etc.
b) Any work involving sparks/ heat generation such as soldering, chipping, grinding, drilling, power wire
brushing, gunniting with machine, forging, stress relieving, etc.
c) Shot/ grit blasting
d) Use of gasoline, diesel or electric power driven engines and tools
e) Entry of vehicles inside the battery limits of process area, within tank dykes and adjacent to pump
houses, API separator and loading gantries
f) Entry of personnel into any confined space like process vessels, storage facility that has been in service,
sewers, sumps, etc. as per ROS-018.
g) Vessel box up.
h) Entry into hazardous and potentially hazardous areas like floating roofs of storage tanks.
i) Bringing in explosive and flammable materials within Bharat Petroleum Corporation Limited – Kochi
Refinery.
j) Working at height above 3 meters.
k) Earth work excavation beyond 1.2 meters depth as per ROS-019.
l) Radiography as per ROS-023.
All hot work permits shall be followed by a clearance certificate.
ii) Earth work permit. For carrying out excavation or digging anywhere in the refinery, an earth work permit has
to be obtained from Electrical section of Power & Utilities department or Estates section of HR department as
the case may be. A plot plan showing the location of excavation along with Administrative Clearance with a
13 point checklist in line with ROS-019 shall be attached with the permit. All earth work permit shall be
followed by a hot work permit /clearance of cold work permit from the owner dept as the case may be.
iii) Electrical permit: For carrying out any work connected to Electrical power, which is having the potential to
cause personnel injury, equipment damage and Electrical fire, Electrical permit is required. The permit will be
issued by authorized person of Electrical section of Power & Utilities department or Estates section of HR
department as the case may be to contractor having valid Electrical license.
iv) All conditions stipulated in the permit must be strictly complied with.
v) BPCL-KR reserves the right to cancel a work permit without assigning reasons. When called upon to stop the
work by any Refinery personnel, Contractor shall immediately cease to continue the work. Before
commencement, fresh work permits must be obtained.
The printed and duly signed e-work permit shall be available at the work site.
3. USE OF REFINERY FACILITIES
Under no condition shall any CONTRACTOR’S personnel tamper with or use any property belonging to the BPCL-KR
without obtaining prior sanction from the Engineer in charge/ authorized person of area concerned.
4. EMERGENCIES
The CONTRACTOR’s personnel shall stop their work and proceed to a safe area in the event an emergency arises in the
area they are working like in case of fire, oil spillage, power failure, gas leak, etc. Before recommencement of the WORK,
they should obtain clearance of Engineer in charge/ authorized person of the area involved.
i) Identify the assembly point close to the location of the work.
ii) Location of (Manual Call Points) MCPs, Fire Water Hydrant, monitor close to the area of work are to be known
down the line.
iii) Be familiar with the sequence of fire siren.
5. TEMPORARY FIXTURES
I) Before erecting temporary shelter like sheds or tents anywhere within the BPCL-KR premises, written
permission of Safety Section must be obtained.
II) Temporary fixtures like sheds, tents, etc. shall be erected in conformity with normal safety standards.
Thatched roof to such fixtures will not be permitted.
III) The list of materials stored in the shed shall be submitted to Safety section along with request for temporary
shed.
IV) Name of the contractor, Shed number, validity of the shed and the name of the Engineer in charge shall be
displayed at the entrance of the shed.
V) Safety slogan/ safety poster shall be displayed at the entrance of the shed.
VI) Temporary piping, connections and electrical wiring must be laid in such a manner that they may not, cause
tripping or hitting hazard.
VII) If electrical supply is provided in the shed
i. Electrical Safety Certificate shall be obtained from Electrical Safety Officer for electrical fixtures.
ii. Suitable fire extinguisher shall be provided
VIII) The shed has to be dismantled upon the instruction of Engineer in charge/ authorized person of the area at
any point of time or after the completion of the job whichever is earlier.
IX) A communication of having demolished the temporary shed to reach Safety Office immediately.
6. COMPRESSED GAS CYLINDERS
Compressed gas cylinders shall be kept (both full & empty) in upright position. They must be firmly located on the
ground on a sturdy stand and the cylinder should be chained to prevent accidental fall.
Filled and empty cylinders should be stacked separately. They shall meet the requirements under the Gas cylinder Rules
2004. Valid test certificate for compressed gas cylinders shall be made available at site for verification by authorized
person.
7. HOUSE KEEPING
Good housekeeping must be practiced by the CONTRACTOR’S personnel at all times while within the Plant. During and
after completion of the work, they are to ensure that their work area is kept clean and tidy. Separate containers for
collection and removal of waste, degradable as well as non-degradable waste should be provided by the contractors at
their site and the waste so collected is to be removed to the designated areas. Materials and equipments should be
stored in a safe and orderly manner so that they will not block exits to roads, buildings, aisles, passages and approach
to firefighting equipment such as fire hydrants, fire hoses and fire extinguishers or areas where emergency safety
showers, electrical switch panels, manual call points and switch rooms are located.
8. PERSONAL PROTECTIVE EQUIPMENT
For the safe execution of certain work, personal protective equipment will be stipulated by Safety section or by the
Engineer in charge/ authorized person of the area concerned. CONTRACTOR shall provide such equipment to their
personnel. However, in certain cases, personal protective equipment maintained by the BPCL-KR will be made available
for this purpose in which event, such equipment shall be returned to the authorities in good condition. Personnel
working in the process area and those engaged in mechanical work should wear helmets. When working at height, they
should use full body harness with double lanyard. They should use proper goggles when engaged in welding or gas
cutting. All the persons entering Refinery operating areas shall wear safety shoes or the required foot protective
equipment like gum boots, shoes, etc. PPE should be of ISI approved make.
9. CLOTHING
CONTRACTOR’S personnel shall not wear loose clothing while working around moving or rotating machinery and
equipment and while working at heights. Usage of free flowing dresses like dhoti, Sari, loose shawl, etc. is not permitted
at work site. Those workers who are engaged in hot work or in confined spaces shall wear dress made out of cotton
material.
10. UNSAFE PRACTICES
Any unsafe practices or disregard of normal safe working practices by CONTRACTOR’S personnel, when pointed out by
BPCL-KR personnel shall be immediately corrected.
BPCL-KR also reserves the right to suspend/ reject any contract personnel involving violation of HSE norms.
11. PERSONAL CONDUCT
Entering the refinery premises under the influence of alcohol / narcotics is strictly forbidden.
Chewing tobacco or tobacco products while working is also forbidden.
The following activities / behaviours on the part of Contractor’s personnel are strictly forbidden:
(a) Fooling on the work, mock fighting or fighting within the BPCL-KR premises will not be tolerated.
(b) Gambling within the BPCL-KR premises
(c) Entering the refinery premises while in possession of any type of weapons.
(d) CONTRACTOR’S personnel shall not pick up quarrel or get into arguments with BPCL-KR/consultants’/ other
contractor’s personnel/ any other persons or act in any manner subversive of refinery discipline. In case of
any misunderstanding, such problems should be referred to the concerned refinery personnel
(e) Running in operating areas except in emergencies
(f) Entering areas other than work site without permission.
12. MATERIAL HANDLING
12.1 Accidents occur in handling materials because of unsafe working practices such as lifting improperly, carrying too
heavy a load and failure to use personnel protective equipment.
Following directives should be adhered to:
1. Before lifting and carrying objects, check and ascertain the weight and size the load. If necessary get help.
2. Survey that the route to be followed is free of obstructions
3. Lift and carry in the proper position. Lift material with your leg and not your back.
4. When two or more men must carry a single object must have good co-ordination.
5. Make sure that object carried does not hit anybody or fall on someone working below.
6. While using mechanical hoists and cranes, test hoists controls and brakes before starting the job.
7. Never carry load over men working nearby. Signal them out of the way.
8. Move the load on signal from one person only.
9. While handing unusually heavy loads like exchangers and drum, use extreme caution.
10. Lifting plan shall be submitted to the Engineer-in-Charge prior to starting the work.
12.2 Following directives should be adhered to while operating Hydra cranes inside the Refinery.
1. Hydra cranes shall not be permitted to operate inside operating process units or extend the boom into such areas
for any work
2. The contractor shall arrange a banks man / signalman with the Hydra for safe working.
3. The operator/driver shall possess HMV driving license in original and the training certificate issued by the crane
manufacturer while working/driving the same.
4. Hydra cranes shall not be used for pulling loads anywhere or transporting materials/loads of any nature along the
road.
5. The Hydra cranes should not be older than 10 years and shall be in good condition. It shall have valid fitness
certificate from statutory/competent authorities for the crane and associated lifting tackles. KR has the right to
witness tests and examine the Hydra cranes whenever required.
6. The contractor shall ensure effectively using the out riggers and shall consider the composition/gradient of the
grade level.
7. The speed limit for Hydra cranes shall be 15 km per hour within the refinery.
8. The contractor/operator shall ensure load balancing and use of tag line to control unnecessary swing of loads.
9. Contractor shall not allow other people to remain inside the cabin during the course of its travel or during other
operation (e.g. travel, lifting, lowering of load etc.)
10. The hydra cranes shall be fitted with reverse horns.
12.3 The crane, lifting tackles, slings, D shackles, etc. used for the work at site shall comply with the statutory
requirement and shall accompany with valid test certificates duly approved by statutory authority. Copy of the test
certificate shall be submitted to the Engineer-in-Charge before commencement of site work. Also copy of the certificate
shall be made available in the crane.
12.4 Handcart must be of good mechanical construction, sound material and adequate strength and must be declared safe to
use by competent and authorized person. Display the name of the contractor who owns it. Record of all the hand carts
should be properly maintained which shall include details of purchase, repairs carried out time to time by authorized
person. Hand carts must not be used with defective wheels or other body parts. Defective hand carts should be
discarded from the system and record of such discarded hand carts should be properly maintained in prescribed
manner.
12.5 Over-hanging loads whether on the sides or at the rear of the hand cart or any vehicle is dangerous and particular care
must be exercised.
12.6 Trained and experienced riggers only must carry out material handling.
13 OWNER’S EQUIPMENT, MACHINERY AND CONSTRUCTION AIDS
13.1 Use of Owner’s Equipment
i) Owner’s equipment must not be handled or tampered with by contractor’s employees. Owner may grant
permission to contractor to operate his equipment, if conditions so require. Contractor shall not use Owner’s
equipment and tools without obtaining permission from Owner’s representative.
ii) Contractors shall assume full responsibility for proper care of Owner’s equipment and tools which are made
available to them for the execution of their work and returning such equipment and tools in good working
order. Owner will recover from Contractor(s), the full cost of repairs or replacement of equipment or tools in
the event they suffer damage while in Contractor’s custody.
iii) Contractors are not permitted to make use of the Company’s transport.
13.2 Tie-in to Owner’s Equipment
Contractor shall not open or tie-in their work into Owner’s existing pipeline or equipment including Owner’s sewer systems, electric
power circuits and other process equipment without specific approval by the Owner’s representative.
13.3 Underground Pipes
When doing work in the refinery involving excavations, contractors must not damage or break into otherwise open any
underground piping. Extreme care must be exercised in this respect when excavating with power driven equipment. If these are
damaged inadvertently, notify the owner’s representative immediately.
13.4 Electrical Cables
All underground electrical circuits within Owner’s Refinery are identified by a layer of brick and sand above the cable. Under no
circumstances shall any contractor remove brick and sand, nor excavate beneath brick and sand without valid permit, nor in any
other way expose Owner’s electric circuits without specific approval of the Owner’s representative. In every case, when a
contractor discovers brick and sand in the area of his excavation work, he must immediately stop any further excavating until he
has contacted the Owner’s representative and secured his specific approval for continuing the job. However care shall be exercised
as directed in the excavation permit since cables not identified as above can be found at any place.
13.5 Construction Power
All Electrical works for construction or demolition purposes must comply with the Central Electricity Authority (Safety Requirements
for Construction, Operation and Maintenance of Electrical Plants and Electric Lines) Regulations, 2011, Indian Electricity Act 2003
and Central Electricity Authority (Measures to Safety and Electric Supply) Regulations, 2010.
1. No electrical installation works shall be carried out except by an electrical contractor licensed by the State Government
and under the direct supervision of a person holding a certificate of competency recognized by the State Government
(CEA Regulations 29).
2. Earth Leakage Circuit Breaker shall be provided in the main switch board of contractor’s installation as per statutory
requirement. The ELCB shall be checked once in a fortnight and healthiness shall be recorded by contract
supervisor/electrician posted at site.
3. Domestic type power boards, double adapters, 3 pin plug adapters and homemade power boards must not be used. All
distribution boards and plug tops shall of industrial type.
4. The installation of Diesel Generators shall be carried out as per the safety and statutory provisions.
5. All hand lamps shall be of 24 volts rating connected using 3 core flexible cables. The third core shall be used for
earthing the hand lamp.
6. All Electrical DBs and switchboards shall be identifiable with contractor’s name displayed on it.
13.6 Mechanically propelled equipment such as welding machines and air compressors must have markings on its controls so
that any person unfamiliar with the equipment will know exactly where and how to stop in the case of emergency.
13.7 Gas cutting equipments
i) All gas cutting torches such as oxy-acetylene cutting torch shall be fitted with an approved flash back arrestor
at both ends.
ii) Two stage regulators with two gauges only must be used.
iii) Oxygen gas and other gas hoses should be without any joint. In the event joint becomes essential, only
approved connector with jubilee clips must be used.
iv) Oxygen must never be used as a substitute for compressed air nor must it be released in a confined space for
any reason.
v) Oil or grease must not be allowed to come in contact with oxygen cylinders, regulators or hose.
vi) Compressed gas cylinders must never be stored or placed near hot equipment or lines. They must be
protected against high temperatures and contact with electrical circuits. They must also be protected from
damage by passing or falling objects. When cylinders are not connected for use, safety caps must be in
place.
vii) Compressed gas cylinders must never be dropped or struck or permitted to strike each other violently.
Damage to the cylinder or its valves could result in disastrous jet propulsion of the cylinders and may result in
major accidents/fatalities. Compressed gas must be transported with the help of trolleys.
viii) Flammable products like Acetylene / Bharat cutting gas should not be used in quantity more than 99 kgs in
your store or at site.
ix) Acetylene / Bharat cutting gas, oxygen cylinders must not be taken inside closed vessels or on the tank roofs
under any circumstances, neither may Acetylene / Bharat cutting gas torches connected with the cylinders or
generators be left inside any vessel. Torches must always be taken outside the vessel for lighting and when
not in use.
14 SCAFFOLDING
Scaffolding provided shall be of good materials and sound construction as per the standards. The scaffolding shall be
certified by the Engineer-in-Charge before use. Scaffolding shall be in line with ROS-020.
15 MOTOR VEHICLE DRIVING
The CONTRACTOR shall ensure that all state traffic regulations are complied with while motor vehicles are being driven
inside the refinery premises. Only diesel driven vehicles are permitted to ply inside Refinery. In addition, the following
points are also outlined for compliance.
i) SPEED LIMIT
Speed limit within the refinery premises is 25 kmph. In any case, vehicle drivers should take
cognizance of road weather and vehicle condition and adjust their driving accordingly.
ii) PARKING
Park vehicles only in designated areas. Vehicles must be parked in such a manner that they will not
move while unattended. As a general rule, vehicles should not be parked at road bends, in front of
fire equipment sheds and firefighting equipment thereby blocking access to them.
iii) SAFETY FITTINGS
Vehicles driven inside the refinery premises should have effective brakes, horns, lights, mufflers,
flame arrestors, good tyres, etc. and shall not be aged more than 05 years. All vehicles/ mobile
lifting equipment shall be fitted with reverse horn.
iv) SAFE LOAD / NUMBER OF PASSENGERS
Vehicle shall carry only the number of passengers or weight of load it is authorized to carry as per
law. Loads carried in trucks shall be properly secured so that they will not accidentally fall off while
vehicle is in motion. Do not travel by sitting on the load.
v) TRACTORS / GOODS VEHICLE
Tractors should not be used for transporting personnel.
vi) CHECKING OF OVERHEAD AND SIDE CLEARANCE
Vehicle drivers shall always check over-head and side clearance while driving vehicles.
vii) The CONTRACTOR shall obtain prior permission to operate vehicles inside the refinery premises.
viii) For deploying vehicles inside BPCL-KR premises, the driver shall have a valid state driving license
and they shall also undergo and pass the safety driving test conducted by BPCL – KR.
ix) Carrying persons on the platform of tipper lorry is prohibited.
x) Standing on goods carrying vehicle is prohibited.
xi) Goods shall not be protruded beyond the platform of the vehicles carrying goods.
xii) All vehicles used inside the Refinery premises by the contractor shall have a valid Registration
certificate, fitness certificate, insurance and PUC Certificate.
16 FIRE PROTECTION EQUIPMENT
I) BPCL–KR will provide standby fire protection equipment wherever it is required. Fire & Safety department will
inform the details of the operator of such standby fire protection equipment to the contractor’s personnel who
are working on such jobs. In the event of an accidental fire, it is expected of such personnel to make efforts
to extinguish the fire with the standby equipment made available. If the fire situation cannot be controlled,
then the CONTRACTOR’S personnel should immediately get in touch with any BPCL – KR’s personnel available.
In all cases, accidental fire shall be reported to the Supervisor of the area concerned and Engineer-in-charge
II) Permission must be obtained prior to CONTRACTOR’S personnel drawing water from the refinery fire water
loop. After the requirement of water is over, it shall be informed to the Fire station.
III) All efforts should be made by the CONTRACTOR’S personnel to prevent occurrence of any unwanted fire.
Diesel driven engines, trucks, tractors, etc. shall not be filled with fuel while the engine is running.
IV) Gasoline or naphtha shall not be used as a cleaning agent or solvent.
V) Written permission from Engineer-in-Charge shall be obtained for bringing diesel inside the refinery for the
contract work.
17 REPORT ON ACCIDENTS
i) All injuries sustained by the Contractors’ personnel and damages to vehicles and property shall be reported to
the Engineer-in-Charge as well as to the Safety section during normal working hours and to the Chief Manager
(Shift Administration) other than in normal working hours. He must furnish, within 24 hours of the incident, a
written report to Engineer-in-Charge and the Safety section.
ii) Medical treatment for injured contractor’s personnel will be entirely the responsibility of the Contractor.
However, if required, emergency first aid treatment will be given at refinery’s OHC.
iii) If any injured contract personnel is taking treatment from outside hospital, status of the injured personnel and
the date of return to duty shall be informed to Engineer-in-Charge and Safety section.
iv) The contractor’s personnel shall also report all near miss incidents at the work site to Engineer-in-Charge and
Safety section.
v) Contractor must arrange to immediately investigate, properly document and report any injury, accident or
near miss involving any of his employees and take follow up action.
vi) According to Factories Act and ESI regulations, any person sustaining any injury in the refinery and absenting
himself from work for more than 48 hours, his accident report has to be sent to the respective government
authorities. Therefore, the contractor shall inform the Engineer-in-Charge such matter immediately, who will
direct him to Safety section for necessary action
18 WARNING NOTICES
Various sign boards indicating Note, Caution, and Warning can be seen at various points inside the Refinery. These Sign
boards indicate:-
Note: Highlights on essential element of a procedure to assure corrections.
Caution: Indicates a procedure, practice, etc., which if not strictly observed, could result in damage or destruction of
equipment.
Warning: Indicates a procedure, practice, etc., which could result in personal injury or loss of life if not followed
correctly.
All are requested to follow the guidelines given in the signboards wherever it is installed.
19 SPECIAL SAFETY CONDITIONS
The CONTRACTOR shall abide by the Special Conditions given below:
i) Contractor shall abide by the safety regulations of the refinery as mentioned in the Contractors’ Safety
Regulations (Latest Revision) as well as ensure that safety equipment as stipulated in the Factories Act (Latest
Revision) are used by their employees during the execution of work. The Contractor shall also abide by the
environmental regulations in the Refinery.
ii) Contractor shall deploy experienced supervisors and other manpower, who are well conversant with the safety
and environmental regulations of the refinery. The electricians to be deployed on the job should have
Wireman License issued by statutory authority.
iii) All supervisors of the job must be given safety training / demonstration with the help of BPCL-KR F&S section
and should acquire knowledge of fire prevention and should be able to make use of fire extinguishers.
iv) No work shall be carried out in refinery premises without proper valid work permits.
v) Contractor shall comply with all the conditions in the work permit issued by the owner for the specific job.
vi) In the event of any contractor’s employee spotting a fire in Refinery premises, he shall break the nearest
MCP/ dial 101 from the nearest telephone, identify himself and report location of fire. He shall wait until the
fire message is repeated by the Fire Alarm Signaler and location confirmed.
vii) Contractor shall deploy adequate number of experienced supervisors including specific safety supervisor
during the period of execution of the contracts awarded to him.
viii) Electrical jobs shall be supervised only by licensed electrical supervisor.
ix) If the contract value exceeds Rs. 20 lakhs, a safety register shall be maintained by the contractor at their site
and shall be produced to the safety section at least once in a fortnight.
x) The contractors whose safety records are not satisfactory will be viewed seriously and necessary action (viz.,
cancellation of registration/contract) shall be taken against the contractor.
xi) All supervisors and workmen employed by the contractor must use the following Personal Protective
Equipment (PPE) without which permission is liable to be denied.
(a) Hard Hat (b) Safety Shoes and (c) Hand Gloves
xii) All the above PPEs and other job specific PPEs of ISI make as may be prescribed are to be provided by the
contractor. Special protective equipment like “Self Contained Breathing Apparatus” (SCBA) etc., wherever
required shall be provided by refinery to the contractor on loan basis.
xiii) Contractor must familiarize himself from Engineer-in-Charge about all known potential or toxic release hazards
related to his job. He in turn will ensure that same information has been passed to his supervisors and
workmen. Proper record of such dissemination of information must be made by the contractor and submitted
to the Engineer-in-Charge failing which further continuation of work may be withheld.
xiv) Contractor must ensure that all his supervisors have undergone HSE training conducted by BPCL- KR. The
Contractor shall maintain proper documentation in respect of all persons regarding the HSE training imparted.
At the start of each day’s work, the contractor’s supervisor shall guide the workers specifically on the safety
requirements of the job and work conditions. (Tool box meeting)
xv) Contractor must submit along with his tender the safety, house keeping, environment control, dust control
and quality assurance plans in the prescribed formats which will form part of tender evaluation as per
Annexure 1.
xvi) Contractor must provide at least one full time on site Safety supervisor when the contractor has engaged 50
to 250 workers and one additional Safety supervisor for every 250 workers and part thereof for a particular
job in the Refinery. If the manpower is less than 50, on site safety co-ordination responsibilities shall be
assumed by anyone of the contractor’s other supervisory staff. In both the cases, the contractor must specify
in writing the name of such persons to the Engineer-in-Charge.
xvii) Contractor’s safety co-ordinator/ supervisor responsible for safety as the case may be shall conduct at his
worksite and document formal safety inspections and audits at least once in a fortnight. Such documents are
to be submitted to Engineer-in-Charge for his review and record.
xviii) Contractor shall maintain a register to record name of the persons engaged at a particular site on a daily
basis.
xix) Contractor must ensure highest standard of housekeeping in his area of work on a day-to-day basis. An
unsatisfactory housekeeping will earn negative rating, which will attract penal actions like cancellation of
registration/contract.
xx) Contractors and supervisors must attend all scheduled safety meetings as would be intimated to him by the
Engineer-in-Charge.
xxi) Before starting work under any contract, the contractor must ensure that an approved Job Safety Plan/
Procedures / field practices as required over and above the safety permit conditions are obtained from
Engineer-in-charge and the same shall be followed. He should also ensure that all supervisors and workers
involved understand and follow these plan/procedures/field practices.
xxii) Contractor must ensure that in his work site :- (a) Appropriate display boards (size-1.5 x 2 ft) are put
displaying signs for site safety, potential hazards and precautions required, and (b) Safety performance
scoreboards are provided.
xxiii) Contractor shall put all efforts to deploy minimum manpower to execute the jobs in stipulated time by using
modern techniques & mechanization.
xxiv) Quotation must clearly indicate the number of Supervisors and skilled or unskilled workers, which will be
deployed for the job, from time to time during execution of contract.
xxv) Upon award of the contract and prior to commencement of job, the Contractor shall furnish bio- data of all
their Supervisors & skilled or unskilled workers. All personnel deployed by contractor for the job must have
completed HSE training conducted by BPCL.
xxvi) ALL PERSONNEL DEPLOYED BY CONTRACTOR FOR THE JOB MUST HAVE COMPLETED HSE
TRAINING ARRANGED BY BPCL-KR FIRE & SAFETY DEPARTMENT.
xxvii) The contractor shall maintain a job-wise register at site in which all safety details like accident report; on-site
inspections etc. are entered on regular basis. This register shall be offered for inspection on demand by
refinery officials.
xxviii) The contractor shall submit the monthly safety report in the prescribed format, (Annexure II), if employing
more than 50 contract workers at any point of time for the contract, to the Safety section.
xxix) Fitness certificate from BPCL-KR Medical Officer, with validity of 6 months, for the contract workers who are
working at a height more than 30 meters using temporary structures shall be submitted to the Security
department while taking entry pass. And also it shall be endorsed in the entry pass for working in inert
atmosphere the workers have the Fitness certificate from BPCL-KR Medical Officer prior to entry.
xxx) Contract personnel shall not use Plant areas, Pump houses, cable cellar rooms, substations, etc. for changing
clothes, taking food, resting, etc. The contractor shall provide rest/ change room facilities for the workers
working under him.
xxxi) The contractor shall discuss the HSE Policy/ HSE management system with the Safety section prior to
commencement of the work.
xxxii) The contractor shall employ only medically fit personnel for the work.
20 SPECIAL SAFETY FEATURES FOR THE VEHICLE TO RUN INSIDE REFINERY PREMISES
The contractor shall deploy only Diesel Engine driven vehicles inside refinery with the following special safety features:
(i) In the electrical charging system only alternator shall be used and not dynamo.
(ii) High voltage headlamps with relays shall not be used, that is only direct connected lamp without booster /
relay shall be used.
(iii) Refinery approved exhaust flame / spark arrestor shall be provided.
(iv) Thermal insulation shall be provided on the exhaust manifold.
(v) At the air intake, wire gauze type air filter shall be used i.e., paper filter shall not be used.
(vi) It is compulsory to wear safety belts in all light motor vehicles. Hence, necessary safety belts shall be
provided in all Taxi Jeeps running inside refinery also, at contractor’s cost.
21 HEALTH, SAFETY AND ENVIRONMENT TRAINING
GENERAL
The contract safety management system in refinery calls for Health, Safety and Environment (HSE) training to all
connected with contract works viz., contractors, consultants, contract supervisors, contract workers, etc., who have to
work inside the refinery. The contract safety management envisages HSE training as below:
A. Contractors/ Consultants
The Contractors/ Consultants or in the case of companies, the designated overall Manager-in-Charge of the job
shall attend one day HSE training. A HSE number will be issued on completion of the training.
B. Contract Supervisors
i) Three days HSE training is compulsory for all contract supervisors. At the end of the three days training, an
examination is conducted and only those qualified will be issued a HSE number.
C. Contract Workers
All contract workers shall attend one day HSE training. A HSE number will be issued on completion of the training.
The HSE number issued will have a validity of two years from the date of qualifying. The HSE number will be
different for each category viz. Contractor/Consultant, Contract supervisor and contract worker. For renewal of the
HSE number, the contract personnel will have to go through the same process of training, as described above, and
will be issued a new HSE number.
HSE number will be compulsory for applying for security entry pass for all contract personnel working inside the
Refinery.
All contract supervisors and workers who will have to attend the HSE training programme have to be authorized by
the concerned departments of BPCL-KR.
The contractor shall prepare a consolidated list of those required to be trained and given entry passes for working
within the Refinery in connection with the job awarded to him/them. The list shall be submitted to the Engineer-in-
Charge for necessary recommendation for HSE training as above.
22 COMPLIANCE OF BPCL – KR HEALTH, SAFETY AND ENVIRONMENT PLANS
The CONTRACTOR shall comply with the following Health, Safety and Environment Plans and also confirm his / its
commitment to the same in the prescribed formats:
(i) Safety Action Plan

(ii) Housekeeping Plan
(iii) Environment Control Plan
(iv) Dust Control Plan and
(v) Quality Assurance Plan
The details of the above are available below.
23 USE OF MOBILE PHONE
Carrying Mobile Phones and cordless phones in Plant / Process / Storage areas inside refinery premises is strictly banned
as it is hazardous.
*************************
SECURITY REGULATIONS OF BPCL-KOCHI REFINERY
1. The CONTRACTOR shall record in a register the name and permanent address of the personnel /labourers
detailed by him for the work, and the said register shall be kept at the Refinery Contract works entry
gate/ Office. The Contractor shall arrange the PCC of all workers engaged by him in the Refinery. Security
Procedures for engagement of Migrant workers shall be complied with.
2. The CONTRACTOR shall ensure that his personnel/ labourers display the badges/passes issued by the Security
Section on their person while entering/ leaving the refinery premises as well as the work spot concerned.
3. The CONTRACTOR shall collect the said security badges/passes daily and reissue them next day morning to
his personnel/ labourers, so that any unauthorised person may not impersonate and force illegal entry at any later
stage for which act the responsibility will be entirely that of the CONTRACTOR.
4. The CONTRACTOR shall return all the said badges/passes to the Security Section immediately on termination of the
contract work.
5. If the contract period/time. is extended, the CONTRACTOR shall get the badges/passes revalidated from the Security
Section.
6. The passes are valid at the specified work sites only and the CONTRACTOR shall ensure that his
personnel/labourers will not loiter at other areas.
7. The CONTRACTOR shall ensure that his personnel/ labourers shall enter/leave the refinery premises only through the
authorised main gate as indicated.
8. The CONTRACTOR shall ensure that his personnel/ labourers are checked in/ out by his authorised representative for
which he shall keep proper records at the Refinery main gate.
9. The CONTRACTOR shall, be liable to pay to BPCL-KR, the cost of the badges/ passes at the rate of Rs.150/- each
in case of failure to return the badges/passes & Rs.500/- in case of loss/damage of Biometric Cards. The
CONTRACTOR shall also render satisfactory explanation, if any passes are found -missing/lost after having filed a
complaint at the Police station & acknowledge/Receipt of complained obtained.
10. The CONTRACTOR shall engage that number of workers specified in the PO after having undergone HSSE, cleared
ESI/PF, obtained PCC, in possession of ID Proof etc as applicable. The contract workers shall also be enrolled under the
Biometrics system before entry into the Refinery for work.
11. The CONTRACTOR shall ensure that he submits the list of workers working after office hours, on holidays, Sundays to
the Security office /CISF before commencement of work.
12. The CONTRACTOR shall not park his contract vehicle in any area of the Refinery except during his routine work.
13. The CONTRACTOR shall, before commencement of the work everyday, report to the Operating Shift Supervisor in-
Charge of the concerned unit/area the number of personnel/ labourers to be employed by him for the day in the
unit/area, and specify the job for which they have been brought into the unit/area.
This information will be furnished in the following format:
From : Date.............................
To : Area/Operating Shift Supervisor

Bharat Petroleum Corporation Limited – KR
Amabalamugal
Dear Sir,
Please be advised that I/we will be engaging today................................(No.) of persons for the following
work:
Details of work
Purchase Order No.
Area
Thanking you
Yours faithfully
(to be submitted in duplicate) Sign. of Contractor
NOTE: CONTRACTOR’S PERSONNEL SHALL INCLUDE THE CONTRACTOR HIMSELF WHEREVER APPLICABLE
SECURITY FORMALITIES - FOR CONTRACT WORK IN BPCL – KR
The following are the Security formalities / procedures for obtaining security pass.
1. Letter of Request- On award of contract and obtaining the necessary job order/work order from
concerned engineer/dept; the contractor should submit a letter/ request as to how many passes he requires
to collect from the Security office. The letter/ request is to be addressed to the Chief Security Officer, BPCL-KR.
In case of migrant workers the security procedure of the Refinery shall be complied with
2. Passes - Required nos. of Blank passes to be collected from the Office of the Chief Security Officer.
3. Two Passport size photograph to be brought by the contractor/contract workers and the same is to be affixed on
the pass.
4. Documentation - Two notebooks to be maintained by the contractor for documentation – one notebook is
required for recording all the addresses of contractor/contract workers. All entries of pass and subsequent
renewals are to be recorded in this book. The other notebook is required for check in/check out of
contractor/ contract workers.
5. OT List - The contractor will have to submit a list of workers working after 5pm on working days, on Holidays and
on Sundays. This permit signed by the Sr. manager of the concerned dept. should reach the CSO office before
4 pm on working days and in case of Saturday, Sundays & Holidays the last working day previous to the
Holiday/Saturday/Sunday.
6. Loss of pass - In case of loss of pass the contractor has to remit Rs.150/- per pass to the Finance
department of BPCL - KR. Unused passes if any may also be returned at the close of the job. For
Biometric cards Rs 500/- shall be recovered for damage/ loss of pass
7. Leaving the area of job without a reasonable cause is not permitted.
8. Contractor/Contractor - Supervisor/ Contract - worker should always carry with the pass and show on demand by
authority.
9. Check-in/ check-out of the contract workers should be done by the contractor /Supervisor who should
accompany the worker to the Security labour gate. In case the worker is not checked out by the
Contractor/ Supervisor in time, further entry to the Refinery will be subject to clearance from CSO.
10. HSE Training/ Fire & Safety Training:-- HSE Training / Fire & Safety Training is mandatory. All contractors /
contract workers should undergo-this training before commencement of their work. The Training is arranged
by the refinery.
11. Security entry passes shall be issued only after having obtained the HSE Card, ESI/PF Clearance &
Police Clearance Certificate from the respective police stations residing.
12. Violations of any of the security instructions will entail in cancellation of the pass.
************************
भारत पेट्रोलियम कॉपोरे शन लिलमटे ड
BHARAT PETROLEUM CORPORATION LTD.
कोच्चि ररफ़ाइनरी
Kochi Refinery
COMPLIANCE TO SAFETY REGULATIONS

(Declaration to be made by the contractors and submitted along with the bills)
Purchase Order Number & Date Vendor Code
Job Name Executing Department & Section
Engineer-in-Charge
Area of work
Bill Period
Bill Number (Part/Final)
1. Maximum number of workers employed 7. Whether Safety Inspection Book is

on any day during the bill period maintained at site
2. Number of Supervisors employed 8. Number of safety violations charged during

the bill period
3. Number of Safety Officers employed 9. Details of any personal injury while on duty
(First Aid/Hospitalisation/LTA)
4. Number of sheds constructed /retained 10. Number of near misses reported to
and Shed Numbers assigned during the Engineer-in-Charge / Safety Section
bill period
5. Number of Safety Posters displayed at 11. Whether all equipment (gas cylinders,
site during the bill period cranes, lifting tackles, etc.) have valid
certificates
6. Number of Tool Box Talks conducted 12. Any safety promotional activities conducted
during the bill period
We declare that we have complied with the various safety regulations of the General Terms & Conditions of the
Contract.
Date: Name & Signature of the contractor/Authorized Signatory
Comments by Engineer-in-Charge
Overall Safety Performance Rating Good/Satisfactory/Poor
Comments
Name of Engineer-in-Charge :
Signature :
Staff No. :
Annexure-I
SAFETY ACTION PLAN
All supervisors and contract workers shall attend safety course and obtain certification. Only safety trained
workers will be deployed by me. All Personal Protective Equipment will be provided by me. We will strictly
adhere to BPCL - KR safety rules and regulations. We will follow the e-work permit system of BPCL - KR. While
working at height, safety belt will be used. While handling with chemicals proper precaution shall-be taken to
avoid spillage or splash on body. Any incident/accident shall be reported to BPCL - KR authorities and
documented properly. Any injury to the personnel employed by me for the job will be promptly reported to BPCL
- KR medical centre. Fire extinguisher will be provided as specified in the permit. Proper enclosures will be
prepared for welding. While entering column/vessel proper care will be taken by providing standby personnel
outside. Only safe to use scaffolding will be used. Daily safety briefing will be given to the personnel employed by
me. Safety supervisor shall be designated who will monitor safe working. I/We will employ only medically fit
employees for the execution of the job.
HOUSEKEEPING PLAN
All equipment will be properly arranged and placed before start of work. A separate bin shall be provided for
collecting waste generated by the personnel employed by me. i.e., canteen waste/gloves/cotton waste. All
debris generated from plant will be collected and stored in BPCL - KR allocated space. Metallic debris will be carted
way to warehouse and accounted for. Unused material will be deposited back to warehouse. Waste insulation
material will be taken out of the site immediately. Spillage of oil, if any, will be cleaned immediately. Work area will
be kept clean at all times. Contractor shed and surroundings, if allocated any, will be kept clean and no debris will
be deposited on road. We will maintain approach way for movement of cranes etc.
ENVIRONMENT CONTROL PLAN
Proper care will be taken at site to avoid any oil leakage/seepage into the ground. In case of leakage while
opening flange, the matter will be reported to BPCL - KR authorities. Debris generated like insulation, refractory,
concrete etc. will be collected and stored in designated places as directed by BPCL - KR authorities. Welding
machines used shall not emit smoke beyond the permissible level. Cleaning of work site will be carried out on a
continuous basis. Proper breathing apparatus will be used wherever required.
DUST CONTROL PLAN
Work shall be carried out in a manner such that generation of dust is minimum. Loose dust/dirt debris will be
collected in bags and dumped in designated areas. Work area will be barricaded, if required, to prevent dust
inhalation. Dust mask will be used in dust prone areas.
QUALITY ASSURANCE PLAN
Welders will be qualified as per BPCL - KR inspection procedure. Only BPCL – KR qualified welders will be engaged
for job. Proper electrodes as specified in action report/scope of work by BPCL - KR will only be used. Proper oven
arrangement will be made for use of electrodes. All weld fitments will be offered to BPCL - KR. Weld joints
wherever required will be offered to radiography. Minimum rejections/rework will be ensured. Condition of
welding machine/generator will be excellent. Proper job sequence will be planned and followed. Experienced
riggers will be deployed for all rigging jobs. Rigging will be aware of sign codes/ slings, chain blocks to be used.
Fitters/fabricators will have relevant experience and able to understand drawings. All activities will be recorded
and documented date wise. Grinders will use proper wheels and depending upon the surface conditions. All tools
and tackles used will be of reputed make only. Modern and mechanized tools will be used wherever possible.
I/We are committed to all the above plans.
Job Ref. No.: Job Name:

Annexure-II
SAFETY REPORT
(to be submitted at Safety Section by the Contractors employing more than 50 workers on a monthly basis)
Report Period : 01-XX-XXXX to 31-XX-XXXX
Purchase Order Number & Date
Job Name
Department
Engineer-in-Charge
1. Maximum number of workers employed on any day during the month

2. Number of Supervisors employed
3. Number of Safety Officers employed
4. Number of Safety Posters displayed at site
5. Number of Tool Box Talks conducted during the bill period
6. Whether Safety Inspection Book is maintained at site
7. Number of safety meetings attended during the month
8. Number of safety programmes attended during the month
9. Details of any personal injury while on duty (First Aid/Hospitalisation/LTA)
10. Number of near misses reported to Engineer-in-Charge / Safety Section
11. Whether all equipment (gas cylinders, cranes, lifting tackles, etc.) have
valid certificates
12. Any safety promotional activities conducted
Date: Name & Signature of the contractor/Authorized Signatory

Seal
Please attach additional sheets / photographs of Safety promotional activities, posters if any.
Page 13 of 22
BHARAT PETROLEUM CORPORATION LIMITED (BPCL), KOCHI REFINERY
FINANCIAL DETERRENT FOR VIOLATION OF SAFETY NORMS BY
CONTRACTORS (APPLICABLE TO ALL WORKS CARRIED OUT IN THE REFINERY
BY CONTRACTORS)
All contractors working inside Refinery have to strictly follow safety norms as per BPCL rules and
regulations. Contractors who are violating safety norms while executing the job will be
penalized financially. Penalty amount and Reporting Authority for violation / non adherence of
various sa fety norms is given below.
Sr. VIOLATION OF HSE NORMS PENALTY AMOUNT REPORTING

No. AUTHORITY
NON ADHERENCE OF WORK PERMIT CONDITIONS

1. Working without proper Rs 6000/- per occasion Engineer-in-charge, Officers of F&S,
Authorization / Permit (Cold work) Head of Dept. (F&S/
Mfg/OM&S/Maint./E&C P&U/ Proj /
P&CS/ AS), Section Head Estates
2. Hot work without proper Rs. 12000/- per occasion Engineer-in-charge, Officers of F&S,
Authorisation/ Permit and delisting / holiday Head of Dept. (F&S/
listing of 3 years if Mfg/OM&S/Maint./E&C P&U/
repeated. Proj / P&CS/ AS), Section
Head Estates
3. Violation of any of the conditions Rs 2000/- per permit. Engineer-in-charge, Officers of F&S,
specified in the permit Head of Dept. (F&S/
Mfg/OM&S/Maint./E&C P&U/
Proj / P&CS/ AS), Section
Head Estates
4. Use of mechanically propelled Rs. 1000/- per Engineer-in-charge, Officers of F&S,
equipment/engine/generator set equipment per Head of Dept. (F&S/
without/ with faulty spark arrestor occasion. Mfg/OM&S/Maint./E&C P&U/
Head Estates
5. Non-display of name board, permit etc., Rs 600/- per Engineer-in-charge, Officers of F&S,
at site location where job Head of Dept. (F&S/
is being executed. Mfg/OM&S/Maint./E&C P&U/
Penalty will be Proj / P&CS/ AS), Section
repeated if not Head Estates
rectified within 3
days.
Page 14 of 22
VIOLATION OBSERVED WHILE WORKING AT HEIGHT
6. Working at height without Rs 1000 / per Engineer-in-charge, Officers of F&S,
safety belt person per Head of Dept. (F&S/
Arrangement a s r e q u i r e d i . e . occasion. Mfg/OM&S/Maint./E&C P&U/
without s a f e t y belt Proj / P&CS/ AS), Section
/ Non use of double lanyard safety belt. Head Estates
7. Throwing up/down any material from Rs. 1000/- per occasion Engineer-in-charge, Officers of F&S,
height or not making proper provision Head of Dept. (F&S/
to bring down material safely from Mfg/OM&S/Maint./E&C P&U/
height Proj / P&CS/ AS), Section
Head Estates
8. Non standard/unsafe platform/ladder Rs. 2000/- per Engineer-in-charge, Officers
Non standard/unsafe Scaffolding case per day of F&S, Head of Dept. (F&S/
Use of Uncertified Scaffolding Mfg/OM&S/Maint./E&C P&U/
Head Estates
NON USE OF PERSONAL PROTECTIVE EQUIPMENT

9 For not using Non Respiratory Rs. 1000/- Engineer-in-charge, Officers
Personal Protective Equipment Per day/item/person of F&S, Head of Dept. (F&S/
(Helmet, goggles, gloves, safety Mfg/OM&S/Maint./E&C P&U/
belts, Boiler suit, Safety Shoes etc.) Proj / P&CS/ AS), Section
Head Estates
10 For not providing Respiratory - Rs. 5000/- per Engineer-in-charge, Officers
Personal Protective Equipment case per day of F&S, Head of Dept. (F&S/
prescribed in W ork permit/job safety Mfg/OM&S/Maint./E&C P&U/
plan /B.A. set/canister mask/B.A. Proj / P&CS/ AS), Section
compressor etc) Head Estates
VIOLATION OBSERVED IN ELECTRICAL WORK
11 Non use of ELCB , using poor joints of Rs 5000/- per Engineer-in-charge, Officers
cable, using naked wire without top item per day of F&S, Head of Dept. (F&S/
plug into the Mfg/OM&S/Maint./E&C P&U/
socket , laying wire/cables on the Proj / P&CS/ AS), Section
roads, Head Estates
carrying out electrical jobs by
incompetent person
12 Non deployment of the Licensed Rs. 2000/- per person per Engineer-in-charge, Officers
electricians for electrical job. job of F&S, Head of Dept. (F&S/
Head Estates
Page 15 of 22
13 Working/ on live electrical Rs. 5000/- per Engineer-in-charge, Officers
circuits without work case per day of F&S, Head of Dept. (F&S/
permit/authorization Mfg/OM&S/Maint./E&C P&U/
Head Estates
VIOLATIONS IN EXCAVATION WORK

14 Unsatisfactory fencing / Rs. 2000/- per item per Engineer-in-charge, Officers
barricading of excavated day of F&S, Head of Dept. (F&S/
areas, Not providing proper shoring Mfg/OM&S/Maint./E&C P&U/ Proj /
/ strutting / proper slope and P&CS/ AS), Section Head Estates
Not keeping the excavated earth at
least 1.5M away from excavated area
VIOLATIONS OBSERVED IN ROAD SAFETY

15 Driving BPCL or Contractor’s vehicle Rs. 1000/- per case Any officer through
without Head of Dept (F&S)
license from transport authority.
16 Over speeding of jeeps / buses, Rs. 2000/- per case Any officer through
rash driving, wrong side Head of Dept (F&S)
17 parking.
Driving hydra/Crane/fork lift above Rs. 1000/- per case Engineer-in-charge, Officers
its speed limit fixed for BPCL- K R of F&S, Head of Dept. (F&S/
roads. Mfg/OM&S/Maint./E&C P&U/
Proj / P&CS/ AS), Section Head Estates
18 Entry of contractor’s vehicle in No Rs. 1000/- per case Engineer-in-charge, Officers
Entry Area without proper of F&S, Head of Dept. (F&S/
authorization. Mfg/OM&S/Maint./E&C P&U/
19 Entry of any person in barricaded Rs. 1000/- per person Engineer-in-charge, Officers
area marked with tape. of F&S, Head of Dept. (F&S/
Proj / P&CS/ AS Section Head Estates
20 Riding on material handling vehicles or Rs. 500/- per case Engineer-in-charge, Officers
trolleys of F&S, Head of Dept. (F&S/
Mfg/OM&S/Maint./E&C P&U/ Proj /
P&CS/ AS), Section Head Estates
21 Sitting or allowing sitting along with the Rs. 500/- per case Engineer-in-charge, Officers
drivers on fork of F&S, Head of Dept. (F&S/
lift. Mfg/OM&S/Maint./E&C
P&U/ Proj / P&CS/ AS), Section
Head Estates
Page 16 of 22
22 Vehicle Accident- i.e. overturning, Rs 5000/- per case Engineer-in-charge, Officers
falling in plus of F&S, Head of Dept. (F&S/
pits, damaging equipment , hitting replacement/repair Mfg/OM&S/Maint./E&C
another vehicle etc. charges incurred by P&U/ Proj / P&CS/ AS), Section
BPCL for BPCL Head Estates
owned material
NON DEPLOYMENT OF REQUIRED MANPOWER

23 Non-deployment of safety supervisor Rs. 2000/- per person Engineer-in-charge, Officers
/ supervisor responsible for safety at per day of F&S, Head of Dept. (F&S/
work site Mfg/OM&S/Maint./E&C P&U/
24 Failure to maintain safety register and Rs. 2000/- per occasion Engineer-in-charge, Officers
record by Contractor Safety Supervisor of F&S, Head of Dept. (F&S/
or Supervisor responsible for safety Mfg/OM&S/Maint./E&C P&U/
25 Failure to have weekly safety site Rs. 2000/- per occasion Engineer-in-charge, Officers
inspection / audit and monthly of F&S, Head of Dept. (F&S/
safety meeting and maintain Mfg/OM&S/Maint./E&C P&U/
record (by contractors Proj / P&CS/ AS), Section Head Estates
themselves)
26 Failure to conduct tool box meeting Rs. 500/- per day Engineer-in-charge, Officers
every day and maintain the records of F&S, Head of Dept. (F&S/
of the same. Mfg/OM&S/Maint./E&C P&U/
27 Failure to submit the monthly HSE Rs. 200/- per day Engineer-in-charge through
report by 5th respective HOD
of next month to Engineer-in-charge
VIOLATION OF STATUTORY REQUIREMENT

28 Acting in contravention to any of the Rs. 1000/- per occasion Engineer-in-charge, Officers
provision mentioned in Factories Act of F&S, Head of Dept. (F&S/
1948 and/or the rules framed there Mfg/OM&S/Maint./E&C P&U/
under including all amendments Proj / P&CS/ AS), Section Head Estates
thereto.
Page 17 of 22
29 Failure to maintain records as Rs. 10000/- per occasion Engineer-in-charge, Officers
per statutory requirement like of F&S, Head of Dept. (F&S/
1. Form No. 1A – for the shed/s Mfg/OM&S/Maint./E&C P&U/
constructed by Proj / P&CS/ AS), Section Head Estates
contractor
2. Form No. 6 – Certificate of fitness
3. Form No. 10 – Register of
workers attending machinery
4. Form No. 11 – Report of
Examination of
Hoist/Lift/Lifting tackles.
5. Form No. 13 – Report of
Examination of any pressure
vessel brought by the
contractor at refinery site.
6. Form No. 16 – Notice of
periods of works for adult
workers
7. Form No. 17 – Register of adult
workers
8. Form No. 23 – Special certificate of
fitness
9. Form No. 29 – Muster Roll
OCCURENCES OF INDUSTRIAL ACCIDENTS

30 Failure to furnish a first Rs. 1000/- per occasion Engineer-in-charge, Officers
information report (FIR) as per of F&S, Head of Dept. (F&S/
prescribed Pro-Forma within 4 Mfg/OM&S/Maint./E&C P&U/
hours of the incident. Proj / P&CS/ AS), Section Head Estates
31 Failure to arrange immediate Rs. 1000/- per occasion Engineer-in-charge, Officers
investigation / evidences /documents of F&S, Head of Dept. (F&S/
of the incident and furnish within 24 Mfg/OM&S/Maint./E&C P&U/
hours to BPCL Engineer-In- Charge. Proj / P&CS/ AS), Section Head Estates
32 Keep and maintain proper records of Rs. 1000/- per occasion Engineer-in-charge, Officers
all incidents occurred at work site of F&S, Head of Dept. (F&S/
Mfg/OM&S/Maint./E&C
Head Estates
33 Failure to report to BPCL supervisor on - Rs. 5000/- per occasion Engineer-in-charge, Officers
the - job, medical centre and area of F&S, Head of Dept. (F&S/
safety officer any injury to his Mfg/OM&S/Maint./E&C
employees or any near miss or any P&U/ Proj / P&CS/ AS), Section
hazardous/ dangerous incident at work Head Estates
site within the Refinery premises or
hiding of any accident or near miss.
Page 18 of 22
34 Negligence on contractor’s Engineer-in-charge, Officers
part which has resulted in an of F&S, Head of Dept. (F&S/
Injury/fire Mfg/OM&S/Maint./E&C
Lost Time Injury Rs.1,00,000/- per person Head Estates
Fatality Rs. 5,00,000/- per person
35 Negligence on contractors part which Engineer-in-charge, Officers
has resulted in of F&S, Head of Dept. (F&S/
Minor Fire/Explosion/ etc Rs 1,00,000/- Rs Mfg/OM&S/Maint./E&C
2,00,000/- P&U/ Proj / P&CS/ AS), Section
Major Fire ( Reportable) Head Estates
VIOLATION OF LABOUR LAWS
36 Working beyond statutory limits Rs. 1000/- per Engineer-in-charge, Officers
by contractor’s workers person per day of F&S, Head of Dept. (F&S/
37 Deployment of contractor's Rs. 5000/- per Engineer-in-charge, Officers
employees including supervisors person per of F&S, Head of Dept. (F&S/
without receiving necessary day and holiday listing Mfg/OM&S/Maint./E&C P&U/
training on safety for working in the of contractor for 6 Proj / P&CS/ AS), Section Head Estates
refinery. months if repeated
38 Deployment of contractor’s Rs. 1000/- per person Engineer-in-charge, Officers
employees including supervisors of F&S, Head of Dept. (F&S/
without undergoing their medical Mfg/OM&S/Maint./E&C P&U/
examination, by the Proj / P&CS/ AS), Section Head Estates
authorized medical professional having
qualification of MBBS + AFIH.
Deployment of workers on high risk jobs
like working in confined space, working
at height, working under water, etc.
without being examined and certified as
medically fit for such jobs by the
doctors who are authorized to certify
for such jobs.
39 Non subjecting to periodic medical Rs. 1000/- per person Engineer-in-charge, Officers
examination after every six months of F&S, Head of Dept. (F&S/
after deployment of workers including Mfg/OM&S/Maint./E&C P&U/
supervisors on the job by the certifying Proj / P&CS/ AS), Section Head Estates
surgeon.
40 Deployment of child or adolescent Rs. 10,000/- per person Engineer-in-charge, Officers
of F&S, Head of Dept. (F&S/
Page 19 of 22
41 Use of untested and Rs. 5000/- per occasion Engineer-in-charge, Officers
uncertified pressure vessel. of F&S, Head of Dept. (F&S/
42 Use of untested and Rs. 5000/- per occasion Engineer-in-charge, Officers

uncertified lifting of F&S, Head of Dept. (F&S/
tools/tackle Mfg/OM&S/Maint./E&C P&U/
VIOLATION IN MATERIAL HANDLING
43 Improper material handling/ Rs. 1000/- per occasion Engineer-in-charge, Officers
Manually handling of heavy of F&S, Head of Dept. (F&S/
material when it requires using Mfg/OM&S/Maint./E&C P&U/
mechanical equipment/use of Proj / P&CS/ AS), Section Head Estates
substandard/defective
material handling trolleys/ hand
cart.
44 Failure to submit duly filled pre use Rs. 1000/- per occasion Engineer-in-charge, Officers
check list of F&S, Head of Dept. (F&S/
for any new machine or equipment Mfg/OM&S/Maint./E&C
brought at site P&U/ Proj / P&CS/ AS), Section
Head Estates
45 Inadequate supervision at work Rs. 2000/- per occasion Engineer-in-charge, Officers
site( absence of F&S, Head of Dept. (F&S/
of supervisor/designated employee Mfg/OM&S/Maint./E&C
as supervisor from site for more than P&U/ Proj / P&CS/ AS), Section
30 Minutes when work is in Head Estates
progress)
SAFETY PERFORMANCE DISPLAY BOARD
46 Safety performance score board not Rs. 100/- per day Engineer-in-charge, Officers
displayed. of F&S, Head of Dept. (F&S/
VIOLATIONS IN USE OF GAS CYLINDERS

47 Unsafe handling of compressed gas Rs. 500/- per item Engineer-in-charge, Officers
cylinders No trolley or jubilee clips or per occasion of F&S, Head of Dept. (F&S/
double gauge regulator or flash back Mfg/OM&S/Maint./E&C P&U/
arrestor on both gas Proj / P&CS/ AS), Section Head Estates
lines & both ends or improper storage /
handling or cylinders without caps
when not in use/damaged hoses)
Page 20 of 22
VIOLATIONS DURING RADIOGRAPHY PROCESS
48 Radiography without authorization / Rs. 10000/- per occasion Engineer-in-charge, Officers
Non barricading the area during of F&S, Head of Dept. (F&S/
radiography Mfg/OM&S/Maint./E&C P&U/
49 Non alerting people working in vicinity, Rs. 1000/- per occasion Engineer-in-charge, Officers
before start of of F&S, Head of Dept. (F&S/
Radiography jobs Mfg/OM&S/Maint./E&C P&U/
MISCELLANEOUS
50 Damage to fire hydrant & Rs. 2000/- per case Engineer-in-charge, Officers
monitors, fire and Cost incurred by of F&S, Head of Dept. (F&S/
extinguishers including BPCL Mfg/OM&S/Maint./E&C P&U/
non return of for repair/replacement Proj / P&CS/ AS), Section Head Estates
extinguishers
51 Poor House-keeping Rs. 5000/- per occasion Engineer-in-charge, Officers
52 Removal of grating/cover/lid on any Rs. 1000/- per occasion Engineer-in-charge, Officers
opening in floor or vessel. of F&S, Head of Dept. (F&S/
53 Use of dangerous portable Rs. 1000/- per occasion Engineer-in-charge, Officers
tools/hand tools like grinding of F&S, Head of Dept. (F&S/
machine, drilling machine, Mfg/OM&S/Maint./E&C P&U/
pneumatic excavators/drill by unskilled Proj / P&CS/ AS), Section Head Estates
worker.
54 Operating/allow to operate Rs. 1000/- per occasion Engineer-in-charge, Officers
any machine without having of F&S, Head of Dept. (F&S/
guard on its dangerous/rotating Mfg/OM&S/Maint./E&C P&U/
part of the machine or an Proj / P&CS/ AS), Section Head Estates
equipment.
55 Horseplay at work site Rs1000 /- per occasion Engineer-in-charge, Officers
56 Shifting of debris from one location to Rs. 10000/- per occasion Engineer-in-charge, Officers
another/ dumping debris at of F&S, Head of Dept. (F&S/
unauthorized place. Mfg/OM&S/Maint./E&C
Head Estates
Page 21 of 22
57 Use of mobile in plant areas Rs 10000/- per Engineer-in-charge, Officers
person per of F&S, Head of Dept. (F&S/
occasion. Mfg/OM&S/Maint./E&C
Head Estates
Notes:
1. The above penalties will be applicable for all the contract jobs carried out for BPCL-KR and
covered by BPCL-KR HSE norms / work permit system.
2. Engineer-in-charge, Fire& Safety Officers and Officers from the Operating Departments will
report such violations through their Department Head to the respective contracting department
(P&CS or Projects) for necessary action. Reporting Authority has been indicated against each
violation.
3. On advice from the Reporting Authority, the respective contracting department (P&CS or Projects)
shall make the deductions from the next payment due to the contractor.
4. The above penalties shall be doubled, in case of violations more than 3 times during the contract
period for a particular contract. For annual and other rate contracts, Purchase Orders awarded
as part of the rate contract shall be considered for this.
5. In case of frequent penalties for a particular contractor, necessary action such as holiday listing
/ delisting will be taken.
6. Whenever specified in the contract, contractors are required to adhere to the following
additional safety requirements. Penalties are applicable as above for violation of these conditions:
a. All contractors shall themselves arrange weekly safety site inspection / audit and
monthly safety meetings and records should be maintained.
b. All contractors shall submit monthly HSE report to respective Engineers-in-Charge by the
5th of the next month. Report should carry details of precautions against accident and injury
to any of the workers or to any person or persons or of weekly safety site inspection / audit,
monthly safety meeting, details about records maintained by Safety Supervisor and any
other information felt necessary by the Engineer-in-Charge for the safe execution of the
job.
7. Implementation of the above financial penalties for violation of HSE norms does not absolve the
contractors from their responsibilities to take at all times, due and proper precautions, to avoid
injuries and accidents.
8. Contractors shall own the full responsibility for any accident and injury to any of the
workers or to any person or persons or property arising clue to violation of HSE norms by
contractors even though financial penalty is not applied for such violation. Imposition of these
financial penalties does not absolve contractors from any of the responsibilities as per the
General Conditions of Contract, Special Conditions of Contract and Special Safety Conditions.
9. All such financial penalties imposed on contractors shall be displayed / Publicised appropriately by
the Contracting Department.
**********************************
Page 22 of 22
BS-VI MS BLOCK Special Conditions of Contract (SCC)
Piling Works
Bharat Petroleum Corporation Limited, Kochi Refinery
Job No.: B034 Page 1 of 34
SPECIAL CONDITIONS
OF
CONTRACT
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Gurugram
Piling Works
Table of Contents
1.0 GENERAL ............................................................................................................ 5
2.0 SCOPE OF WORK & SCOPE OF SUPPLY .................................................... 5
3.0 TIME SCHEDULE ............................................................................................... 5
4.0 CONSTRUCTION WATER & POWER SUPPLY ........................................... 6
5.0 MEASUREMENT OF WORKS .......................................................................... 6
6.0 TERMS OF PAYMENT ...................................................................................... 6
7.0 ROYALTY, TAXES, DUTIES ............................................................................ 6
8.0 TAXES, DUTIES AND LEVIES IN FOREIGN COUNTRIES ....................... 9
9.0 WITHHOLDING, ACCOUNTING AND TAX REQUIREMENTS.................. 9
10.0 CENVAT BENEFITS FOR EXCISE DUTY- NOT APPLICABLE .............. 10
11.0 FIRM PRICES.................................................................................................... 10
12.0 WORKS CONTRACT ....................................................................................... 10
13.0 TEMPORARY WORKS .................................................................................... 10
14.0 UNDERGROUND AND OVERHEAD STRUCTURES ................................. 10
15.0 PROTECTION OF EXISTING FACILITIES ................................................. 10
16.0 WORK FRONT .................................................................................................. 11
17.0 SETTING OUT OF WORK .............................................................................. 11
18.0 CHECKING OF LEVELS ................................................................................. 11
19.0 MECHANISED CONSTRUCTION ................................................................. 11
20.0 CONSTRUCTION AIDS, EQUIPMENTS, TOOLS & TACKLES .............. 12
21.0 WORKING HOURS .......................................................................................... 12
22.0 LABOUR LICENSE .......................................................................................... 12
23.0 DELETED ........................................................................................................... 12
24.0 ESI / EPF ............................................................................................................ 12
25.0 UTILISATION OF LOCAL RESOURCES ..................................................... 13
26.0 LABOUR............................................................................................................. 13
27.0 FUEL REQUIREMENT OF WORKERS ......................................................... 15
28.0 RESPONSIBILITY OF CONTRACTOR ........................................................ 15
29.0 COORDINATION WITH OTHER AGENCIES .............................................. 16
30.0 CLEARANCE OF SITE ON COMPLETION .................................................. 16
31.0 CONSTRUCTION EQUIPMENT, TOOLS & TACKLES AND MANPOWER
16
32.0 QUALIFICATION AND EXPERIENCE OF KEY CONSTRUCTION
PERSONNEL .................................................................................................................. 17
33.0 CONSTRUCTION ............................................................................................. 17
34.0 DRAWINGS ....................................................................................................... 17
35.0 MAKE OF MATERIALS ................................................................................... 17
36.0 SITE CLEANING .............................................................................................. 18
37.0 QUALITY MANAGEMENT SYSTEM ............................................................ 18
38.0 HSE MANAGEMENT AND OTHER SAFETY REQUIREMENT ................ 19
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39.0 ELECTRICAL WORKS .................................................................................... 20

40.0 STATUTORY APPROVALS ............................................................................ 20
41.0 SUB-CONTRACTING ...................................................................................... 20
42.0 ADDITIONAL WORKS/EXTRA WORKS....................................................... 21
43.0 INSURANCES ................................................................................................... 21
44.0 ABNORMALLY HIGH UNIT RATES (AHR ITEMS) ................................... 21
45.0 DISTINCTION BETWEEN FOUNDATION AND SUPERSTRUCTURE .. 21
46.0 LEADS ................................................................................................................ 22
47.0 LABOUR MANAGEMENT ............................................................................... 22
48.0 GOVERNMENT OF INDIA NOT LIABLE ..................................................... 23
49.0 PACKING, FORWARDING AND SHIPMENT .............................................. 23
50.0 CERTIFICATE OF VERIFICATION & GOOD CONDITION ...................... 24
51.0 PROVISION OF FABRICATION YARD ........................................................ 25
52.0 PROVISION OF PROPER WAREHOUSING ................................................ 25
53.0 WATER FILLING & WATER DISPOSAL...................................................... 25
54.0 TESTS, INSPECTION AND COMPLETION ................................................ 25
55.0 COMPUTERISED CONTRACTOR’S BILLING SYSTEM .......................... 27
56.0 ROUNDING OFF ............................................................................................... 27
57.0 STATEMENT OF FINAL BILLS – ISSUE OF NO DEMAND CERTIFICATE
27
58.0 CONDITIONS FOR ISSUE & RECONCILIATION OF MATERIALS ....... 27
59.0 ENTRY PASSES, GATE PASSES, WORK PERMITS AND SAFETY
REGULATIONS ............................................................................................................. 27
60.0 DISPUTE SETTLEMENT BETWEEN GOVT. DEPT. / PSU & PSE ......... 30
61.0 DOCUMENTATION .......................................................................................... 30
62.0 INTEGRITY PACT............................................................................................ 31
63.0 PRICE VARIATION FOR STRUCTURAL STEEL ....................................... 31
64.0 FRAUDULENT PRACTICES .......................................................................... 32
65.0 MODIFICATION TO GCC ............................................................................... 32
66.0 CALIBRATION REQUIREMENT OF MONTORING AND MEASURING
DEVICES AT CONSTRUCTION SITES .................................................................... 34
ANNEXURES TO SCC
Annexure No. Description
Annexure-I SCOPE OF WORK
Annexure-II SCOPE OF SUPPLY
Annexure-III TIME SCHEDULE
Annexure-IV MEASUREMENT OF WORK
Annexure-V TERMS OF PAYMENT
Annexure-VI MINIMUM CONSTRUCTION EQUIPMENTS, TOOLS & TACKLES
Annexure-VII MINIMUM KEY CONSTRUCTION MANPOWER
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Annexure-VIII QUALIFICATION AND EXPERIENCE OF KEY SUPERVISORY

PERSONNEL
Annexure-IX SPECIFICATION FOR QUALITY MANAGEMENT SYSTEM
REQUIREMENTS
Annexure-X SPECIFICATION FOR HSE MANAGEMENT AND OISD GUIDELINES
Annexure-XI PROFORMA FOR APPROVAL OF CONSTRUCTION SUB-
CONTRACTOR
Annexure-XII CONDITIONS FOR ISSUE AND RECONCILIATION OF MATERIALS
Annexure-XIII INTEGRITY PACT
Annexure-XIV FINANCIAL DETERRENT FOR VIOLATION OF SAFETY NORMS BY
CONTRACTORS
Annexure-XV METHODOLOGY FOR PROCURMENT OF STRUCTURAL STEEL,
TMT BARS & CEMENT BY CONTRACTORS
Annexure-XVI CALIBERATION REQUIREMENT OF MONTORING AND MEASURING
DEVICES AT CONSTRUCTION SITES
Annexure-XVII RELEASE OF FRONT TO THE CONTRACTOR
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1.0 GENERAL
1.1 Special Conditions of Contract (SCC) shall be read in conjunction with the General
Conditions of Contract (GCC), Schedule of Rates/Prices, Specifications, drawings and
any other document forming part of this Contract wherever the context so requires.
1.2 Notwithstanding the subdivisions of the document into separate sections / volumes,
every part of each shall be deemed to be supplementary of every other part and shall be
read with and into the Contract so far as it may be practicable to do so.
1.3 Where any portion of the GCC is repugnant to or at variance with any provisions of the
SCC, then unless a different intention appears, the provision(s) of the SCC shall be
deemed to override the provision(s) of GCC only to the extent that such repugnance or
variations in the SCC are not possible of being reconciled with the provisions of GCC.
1.4 Wherever it is stated in this Bidding Document that a supply is to be made or a work is
to be carried out, it shall be understood that the same shall be made/carried out by the
CONTRACTOR at his own cost, unless a different intention is specifically and expressly
stated herein or otherwise explicit from the context. Contract Price shall be deemed to
have included such cost.
1.5 The materials, design and workmanship shall satisfy the applicable relevant Indian
Standards, the job specifications contained herein and codes referred. Where the job
specifications stipulate requirements in addition to those contained in the standard
codes and specifications, these additional requirements shall also be satisfied. In the
absence of any Standard/ Specifications/Codes of practice for detailed specifications
covering any part of the work covered in this bidding document, the
instructions/directions of EIL will be binding upon the CONTRACTOR.
1.6 In case of contradiction between relevant Indian standards, GCC, SCC, Specifications,
Drawings and Schedule of Rates/Prices, the following shall prevail in order of
precedence:
a) Detailed Purchase Order along with Statement of Agreed Variations, if any, and its
enclosures such as Schedule of Rates/Prices etc.
b) Fax of Acceptance (FOA)
c) Special Conditions of Contract& its Annexures
d) General Conditions of Contract
e) Job Specifications / Technical Specifications
f) Drawings
g) Standard Specifications
h) Indian Standards
2.0 SCOPE OF WORK & SCOPE OF SUPPLY
2.1 The brief scope of work and brief scope of supplies under this Contract has been
described in Annexure – I and II of SCC and detailed in Technical Part of the Bidding
Document. The detailed scope of supplies and work/services shall be derived by the
CONTRACTOR from various parts of the Bidding Document including
addenda/amendment(s) issued.
3.0 TIME SCHEDULE

3.1 Time is the essence of this Contract. The Work shall be executed strictly as per time
schedule enclosed as Annexure – III herewith. The time period of completion includes
the time required for mobilisation as well as testing, rectifications, if any, retesting,
commissioning and performance guarantee test runs, if any, and completion in all
respects to the satisfaction of Engineer-In-Charge.
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3.2 A joint programme of execution of Work will be prepared by the Engineer-in-Charge and
CONTRACTOR. This programme will take into account the time of completion
mentioned in clause 3.1.
3.3 Monthly/weekly execution programme will be drawn up by the Engineer-in-Charge jointly
with the CONTRACTOR based on availability of materials, work fronts and the joint
programme of execution as referred to above. The CONTRACTOR shall scrupulously
adhere to the Targets/Programmes by deploying adequate personnel, Construction
Equipment, Tools and Tackles and also by timely supply of required materials coming
within his scope of supply as per Contract. In all matters concerning the extent of target
set out in the weekly/monthly programme and the degree of achievement, the decision
of the Engineer-in-Charge will be final and binding on the CONTRACTOR.
3.4 CONTRACTOR shall give every day category-wise labour and equipment deployment
report along with the progress of work done on previous day in the format prescribed by
4.0 CONSTRUCTION WATER & POWER SUPPLY

4.1 Construction Water and Construction Power supply shall be as per the below
modifications of Clause Nos. 2.3 of General Conditions of Contract (GCC) and modified
to the following extent as detailed below:
4.1.1 Construction Water
Subject to availability, Construction water shall be provided Free of Cost to the
contractor near (Max.500mtr.Approx.) to the work site, on a single point basis. Further
distribution shall be in the scope of contractor, at his own cost. However, in case of
interruption of water due to any reasons, contractor shall make alternate arrangements
to meet the contingency. This cannot be considered as a reason for extension of
completion time/Extra claim.
4.1.2 Construction Power
Subject to availability, Construction power to the tune of maximum 400 Amps shall be
provided Free of Cost to the contractor near to the work site (Max. 500mtr.Approx) on a
single point basis. This may be provided as a single feeder or multiple feeders,
depending on availability. Further distribution shall be in the scope of contractor, at his
own cost. However, non-availability of power cannot be considered as a reason for
extension of completion time/Extra claim. Any additional power requirement shall be
arranged by the contractor at his own cost.
5.0 MEASUREMENT OF WORKS

5.1 Mode of Measurement of Works shall be as specified in Annexure-IV of this SCC.
6.0 TERMS OF PAYMENT

6.1 Terms of Payment shall be as per enclosed Annexure-V to SCC.
7.0 ROYALTY, TAXES, DUTIES

7.1 Royalty, Levies, Taxes
7.1.1 All royalties, levies, taxes, etc., as may be required for any Borrow Areas, Own red
earth, including right of way etc. to be arranged by CONTRACTOR shall be deemed to
have been included in the quoted prices. Unless otherwise specified, the
CONTRACTOR shall pay all tonnage and other royalties, rents and other payments or
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Gurugram
Piling Works
compensation (if any) for getting stone, sand, gravel, clay, bricks or other materials
required for the works or any temporary works.
7.1.2 CONTRACTOR's quoted rates should include the royalty on different applicable items
as per the prevailing State Government rates. Any increase in prevailing rate of royalty
shall be borne by the CONTRACTOR at no extra cost to Owner.
7.2 Taxes, Duties, Octroi, Levies etc.

7.2.1 The quoted prices shall be inclusive of all types of taxes, duties, cess, levies etc. such
as Sales Tax, Value Added Tax, Excise Duty, VAT on Works Contract / Works Contract
Tax, Octroi, Entry Tax (if applicable) on Construction equipment/Machinery/Tools &
Tackles, Cess etc. but excluding Service Tax plus swachch bharat cess & Krishi
Kalyan Cess thereon.
Any statutory variation in Excise Duty, Service Tax, VAT on Supplies & Central Sales
Tax within the contractual completion period, shall be to Owner’s account against
submission of documentary evidence for substantiating the variation by way of relevant
notification. However, in case of delay in completion of work beyond the contractual
completion date, for reasons attributable to contractor, any increase in these rate(s)
shall be borne by Contractor, whereas any decrease shall be passed on to Owner.
However, if the new levy (like GST) is levied as a substitute of taxes and duties existing
on the last bid due date, then the implication of the new levy shall be worked out and the
differential amount shall be reimbursed or recovered by BPCL. Bidder shall submit the
details taxes and duties for this purpose as per FORM-SP-3 of Schedule of Rates. In
case the bidder does not indicate any details of Taxes & Duties in Form SP-3, then the
same will not be considered for any variation w.r.t. implementation of GST (if any).
Statutory variation on VAT on Works Contract/WCT, if any, or change in rate of VAT on
Works Contract/WCT due to wrong assessment by Contractor shall be to Contractor’s
account.
Any new or additional taxes/duties or levies imposed during the contractual completion
period shall be paid to CONTRACTOR on submission of documentary proof. However,
in case of delay in completion of work, due to reasons attributable to contractor, any new
or additional taxes, duties or levies imposed after the contractual completion date shall
be to Contractor’s account.
Service tax at the prevailing rate is applicable on “Liquidated Damages” This shall be
recovered extra from the CONTRACTOR on the amount of such Liquidated Damages
levied as per the Contractual terms.
Service tax at prevailing rate is applicable on penal recovery, if any levied under the
contract and shall be recovered extra from the CONTRACTOR.
7.2.2 Central Excise Duty
Unit rates/ prices in the Schedule of Rates shall be inclusive of Excise Duty on
supplies to Owner.
No CENVAT credit shall be considered as the subject tender contains mainly the civil &
Structural Items and does not contain any finished goods.
7.2.3 Central Sales Tax
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Unit rates/ prices in the Schedule of Rates shall be inclusive of Central Sales Tax
(CST) on supplies to Owner. Concessional forms (C-FORM) for CST shall be issued by
OWNER to CONTRACTOR for all applicable cases.
7.2.4 Value Added Tax (VAT) on Supplies
Unit rates/ prices in the Schedule of Rates shall be inclusive of Kerala VAT on supplies
to Owner.
No KVAT credit shall be considered as the subject tender contains mainly the civil &
Structural Items and does not contain any finished goods.
7.2.5 VAT on Works Contract / Works Contract Tax (WCT)
Unit rates/ prices in the Schedule of Rates shall be inclusive of VAT on Works Contract /
Works Contract Tax as applicable. The Contractor shall submit the liability certificate
from Sales Tax Authority stating the tax due on Contract / Running bill submitted for
payment for enabling BPCL to deduct the same and make payment of VAT on Works
Contract to tax authorities directly. Alternately, the contractor may remit his tax liability
directly to the tax department and produce nil liability certificate along with copy of
challan/e-receipt showing the actual/advance tax amount paid. Payment to the
contractor will be released only on receipt of the aforesaid certificate. BPCL shall not be
responsible for any delay in payment / non-payment of bill due to delay in submission /
non-submission of the aforesaid certificate.
In case of work(s) is executed by the main contractor through sub-contractor(s) duly

approved by EIL / BPCL, the following documents shall also be submitted by the main
contractor for such portion of job executed through sub-contractor(s):
(i) Authorisation letter given by EIL / BPCL-KR to the main contractor permitting
him to engage sub contractor(s) for the job.
(ii) Sub contractor shall mention BPCL job reference, name of the job in all his WCT
returns and submit to BPCL WCT liability certificate from the Commercial Taxes
Department for said contract indicating the WCT remitted.
(iii) Form 20H issued by sub contractor to the main contractor of BPCL.
The Main contractor shall give the WCT assessment / liability / remittance certificate
from Sales Tax Authority for the total executed value of contract, including the works
executed by Sub-Contractor(s) as detailed above. In case liability certificate and Form
20 H for the sub contract value declared by the main contractor are not
submitted/partially submitted to BPCL, maximum WCT as applicable shall be deducted
by BPCL from the payment due to the contractor
7.2.6 Service Tax
Unit rates/ prices in the Schedule of Rates shall be exclusive of Service Tax plus
Swachch Bharat Cess plus Krishi Kalyan Cess.
Service tax plus Swachch Bharat Cess plus Krishi Kalyan Cess shall be payable by
Owner against proper invoice, in the prescribed format, indicating Service Tax
registration number and category of services. Service Tax amount considering present
rate of service tax.
Service tax plus Swachch Bharat Cess plus Krishi Kalyan Cess for this work shall be
applicable as per composition method of valuation i.e., Service tax plus Swachch
Bharat Cess plus Krishi Kalyan Cess @15% (present rate) on 40% of the total amount
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quoted by the bidder in FORM-SP2 of Schedule of Rates (plus value of free issue
material).
The Service Tax plus Swachch Bharat Cess plus Krishi Kalyan Cess amount as above
shall include both, namely, (i) the amount of Service Tax payable by the bidder and
reimbursable by Owner (ii) the amount of Service Tax, if any, directly payable by EIL /
Owner , as applicable to recipient of service, as per the reverse charge rule of Service
Tax.
The Service Tax, if any, to be payable by the Owner under reverse charge rule shall
not be reimbursed to the Contractor but shall be directly submitted to the Service Tax
Authorities by Owner. If the same has already been reimbursed / paid to the Contractor
for whatsoever reason, the said amount, as submitted by the Owner to Service Tax
Authorities, shall be deducted / recovered / adjusted from the payment due to the
Contractor.
The value of Free Issue Material (FIM) in this Contract is “NIL”
7.3 Entry Tax

Presently Entry Tax is not applicable and if applicable in future, the same shall be
reimbursed by Owner on documentary evidence, for materials required for permanent
incorporation in the works. Entry Tax (if applicable) on Construction
equipment/Machinery/Tools & Tackles shall be borne by Contractor.
7.4 Notwithstanding the foregoing, OWNER shall not bear any liability in respect of:
a) Personal taxes on the personnel deployed by the CONTRACTOR, his SUB-
CONTRACTOR(s) and Agent(s) etc.
b) The Corporate Taxes in respect of CONTRACTOR and his Sub-Contractor and

other Agents, Indian or foreign based.
c) Any other taxes/ duties/ levies.
7.5 Income tax/Withholding tax at the prevailing rate shall be deducted from Contractor’s
bills as per Indian Income Tax Act. Tax Deduction Certificate shall be issued by Owner.
8.0 TAXES, DUTIES AND LEVIES IN FOREIGN COUNTRIES

The CONTRACTOR shall accept full and exclusive liability at his own cost for the payment of
any and all taxes, duties, cesses and levies howsoever designated, as are payable to any
government, local or statutory authority in any country other than India as are now in force or as
are hereafter imposed, increased or modified and as are payable by CONTRACTOR, his
agents, SUB-CONTRACTORs and its/their respective employees for or in relation to the
performance of this Contract. The CONTRACTOR shall be deemed to have been fully
informed with respect to all such liabilities and considered and included the same in its bid and
the Contract Price shall not be varied in any way on this account.
9.0 WITHHOLDING, ACCOUNTING AND TAX REQUIREMENTS

The CONTRACTOR shall withhold from wages and salaries of its agents, servants or
employees all sums required to be withheld by the laws of India, and to pay the same promptly
and directly when due to the proper authority (ies). The CONTRACTOR further agrees to
comply with all accounting and reporting requirements under the laws of India, and to pay and
bear the cost of such compliance. Upon request by the OWNER, the CONTRACTOR will
furnish OWNER evidence of payment of applicable withholding taxes in India.
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10.0 CENVAT BENEFITS FOR EXCISE DUTY- NOT APPLICABLE
11.0 FIRM PRICES

Subject to Clause 7.2 above, the quoted prices shall remain firm and fixed and valid until
completion of the contract and shall not be subject to escalation for any reason whatsoever
except for variation in the price of Structural Steel, Steel Plates & Reinforcement bars as per
clause 63.0 mentioned below. The tenderer shall visit the site and acquaint himself fully of the
site conditions, labour emoluments, taxes & duties payable, etc. and no claims whatsoever will
be entertained on the plea of ignorance or difficulties involved in executing the work.
12.0 WORKS CONTRACT

The entire work as per Scope of Work covered under this Contract shall be treated as Works
Contract.
13.0 TEMPORARY WORKS

All temporary works, ancillary works, enabling works, including dewatering of surface and
subsoil water, preparation and maintenance of temporary drains at the work site, preparation
and maintenance of approaches to working areas, wherever required, for execution of the work,
shall be the responsibility of the CONTRACTOR and all costs towards the same shall be
deemed to have been included in the quoted prices.
14.0 UNDERGROUND AND OVERHEAD STRUCTURES

The CONTRACTOR will familiarise himself with and obtain information and details from Owner
in respect of all existing structures, overhead lines, existing pipelines and utilities existing at the
job site before commencing work. The CONTRACTOR shall execute the work in such a
manner that the said structures, utilities, pipelines etc. are not disturbed or damaged, and shall
indemnify and keep indemnified Owner from and against any destruction thereof or damages
thereto.
15.0 PROTECTION OF EXISTING FACILITIES

15.1 CONTRACTOR shall obtain all safety clearance (viz. Excavation, Hot/ Cold work permit)
from Owner, as may be required from time to time, prior to start of work. Work without
safety permit shall not be carried out. Safety permit and fire service facility, if available,
shall be provided on daily allocation basis upon application.
15.2 CONTRACTOR shall obtain plans and full details of all existing and planned
underground services from Engineer- in- Charge and shall follow these plans closely at
all times during the performance of work. CONTRACTOR shall be responsible for
location and protection of all underground lines and structures at his own cost.
15.3 Despite all precautions, should any damage to any structure / utility etc. occur, the
Contractor shall contact the Engineer- in- Charge and CONTRACTOR shall forthwith
carry out repair at his expenses under the direction and to the satisfaction of EIL and
Owner/concerned authority.
15.4 CONTRACTOR shall take all precautions to ensure that no damage is caused to the
existing pipelines, cables etc. during construction. Valve cabin of existing pipelines,
other existing structures, existing stone pitching and other stabilisation measures along
the track route damaged/disturbed during construction shall be repaired and restored to
their original condition by CONTRACTOR after completion of construction to the
complete satisfaction of Owner/ EIL.
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15.5 CONTRACTOR shall in consultation with Owner/ EIL and the concerned authorities,
take adequate measures for strengthening the existing electric poles, telephone poles
etc. in the proximity of the pipeline / cable alignment. CONTRACTOR shall take
adequate protective measures to prevent damage to these facilities during construction.
CONTRACTOR shall have to adopt such method of construction as will be suitable for
working in these areas using the limited space available and without causing any
damage to these facilities. Contractor shall be deemed to have taken cognizance of all
such constraints, etc. while working in this area and Contractor shall not be entitled to
any extra claim at a later stage.
16.0 WORK FRONT

16.1 The work involved under this Contract may include such works as have to be taken up
and completed after other agencies have completed their jobs. The CONTRACTOR will
be required and bound to take up and complete such works as and when the fronts are
available for the same and no claim of any sort whatsoever shall be admissible to the
CONTRACTOR on this account. Only extension of time limit shall be admissible, if the
availabilities of work fronts to the CONTRACTOR are delayed due to any reason not
attributable to the CONTRACTOR.
16.2 Fronts shall be released to the contractor as per Annexure-XVII to SCC. Time extension
due to non-availability of Physical front shall be considered only if the progress of work
is corresponding to the work fronts released.
17.0 SETTING OUT OF WORK

17.1 The Engineer-in-Charge shall furnish the relevant existing grid point with Bench Mark,
on the land. It shall be CONTRACTOR’S responsibility to set out the necessary control
points in and to set out the alignment of the various works. The CONTRACTOR shall
employ an efficient survey team for this purpose and the accuracy of such setting out
works shall be the CONTRACTOR’S responsibility.
17.2 The CONTRACTOR shall give the Engineer-in-Charge not less than 24 (Twenty four)
hours notice in writing of his intention to set out or give levels for any part of the work so
that arrangements may be made for checking the same.
17.3 Work shall be scheduled so as to enable checking lines and levels on any part of the
work.
17.4 The CONTRACTOR shall within the scope of work provide all assistance, tools, gauges
and instruments required to enable the Engineer-in-Charge to check the setting out of
works.
18.0 CHECKING OF LEVELS

18.1 The Contractor shall be responsible for checking levels, orientation plan of all
foundations, foundation bolts, etc., well in advance of taking up the actual erection work
and bring to the notice of Engineer-in-Charge discrepancies, if any. In case of minor
variations in levels etc. the Contractor shall carry out the necessary rectifications to the
foundations within his quoted price.
18.2 The Contractor shall also be responsible for checking with templates, wherever
necessary, the disposition of foundation bolts with the corresponding bases of structure
and shall effect rectifications, as directed, within his quoted rate.
19.0 MECHANISED CONSTRUCTION
19.1 Contractor shall without prejudice to his overall responsibility to execute and complete
the work as per specifications and time schedule adopt as far as practicable,
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mechanized construction techniques for major site activities. Contractor agrees that he
will deploy the required numbers and types of the plant & machinery applicable for
different activities in consultation with the Engineer-in-charge during execution of works.
19.2 Contractor further agrees that Contract price is inclusive of all the associated costs,
which he may incur for actual mobilization, required in respect of use of mechanised
construction techniques and that the Owner/Consultant in this regard shall entertain no
claim whatsoever.
20.0 CONSTRUCTION AIDS, EQUIPMENTS, TOOLS & TACKLES

20.1 The CONTRACTOR shall be solely responsible for making available for executing the
work all requisite construction equipments, Special Aids, Barges, Vehicles, Cranes and
all tools, tackle and testing equipment and appliances (hereinafter in this clause
collectively referred to as the “equipments”) including import thereof as required. In case
of imports the rates applicable for levying Custom Duty on such equipments and the
duty draw back applicable thereon shall be ascertained by the CONTRACTOR from the
concerned authorities of the Government of India. It shall be clearly understood that
OWNER shall not in any way be responsible for arranging Custom Clearance and/or for
payment of any duties or other levies on such equipments and the CONTRACTOR shall
be fully responsible for all taxes, duties, levies and charges whatsoever and
documentation with regard thereto. No adjustment whatsoever in Contract Price shall be
permissible for any change in customs duties or on other levies or on drawbacks
applicable in respect of such equipment brought in to India.
21.0 WORKING HOURS

21.1 Contractor shall mobilize sufficient work force, machinery, equipments etc. so as to
complete the job by working in normal working hours prevailing at Site of Owner.
However, depending upon the requirement, time schedule/ programmes and the target
set to complete the job in time, the works may have to continue beyond normal working
hours to the extent of round the clock and Holidays also, for which no extra claim shall
be entertained.
22.0 LABOUR LICENSE

22.1 Before starting of Work, the CONTRACTOR shall obtain a license from the concerned
authorities under the Contract Labour (Abolition and Regulation) Act, 1970 and shall
furnish copy of the same to the OWNER. The labour license for the appropriate labour
shall be valid for the total contractual period including extended period, if any.
23.0 DELETED
24.0 ESI / EPF

The Contractor shall comply with the statutory obligations under the PF and ESI Act. If
there is any default on the part of the contractor in this regard, payment of bills will be
kept in abeyance till clearance of PF and / or ESI dues or the said dues will be recovered
from the bills and paid to the authorities concerned.
ESI / EPF scheme shall be as follows :
a. The Contractor shall cover all employees engaged by him or through subcontractors under ESI
as well as EPF Acts as per provisions of Acts and shall submit necessary records and returns in
proof of compliance of these statutory enactments, as a mandatory requirement.
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b. Contractor shall defend, indemnify and hold the Owner harmless from any liability or penalty
which may be imposed by the Central, State, Local or other statutory authority for any
violation of labour enactments or any other enactments, by the Contractor or his sub-
contractor.
c. The Owner shall pay, in advance, the contributions of all the Contractors to the concerned
authorities, on a month to month basis. Upon such payment, the Owner shall have right to
recover such amounts paid to the concerned authorities from the running account bills/any
amount payable by the Owner to the Contractor. In case the Contractor commits any delay or
default in complying with any of the terms and conditions of this Contract and/or the
provisions of the said ESI and EPF Acts and Rules, or if the amount so paid by the Owner to
the concerned authorities could not be recovered by deduction from the running account
bills/any amount payable by the Owner to the Contractor, due to whatever reasons, the Owner
shall be at liberty deduct from his security deposit/retention money or from any sums which
may be or may become due to the contractor by the Owner on any account, and adjust the
amount so realized against its dues.
d. The employees drawing salary above ESI ceiling should be covered under Workmen
Compensation Policy.
In the case of employees who are getting above Rs. 21,000/- as wages and not covered under
the ESI/EPF Schemes, the successful contractor or his sub-contractor(s) shall pay the wages of
such workers through their respective bank accounts. Exemption to such workers from the
coverage of ESI/EPF schemes shall be granted only after contractors submit details of payment
of wages to their workers through their respective bank accounts. Contractors seeking
exemption of such workers from coverage of ESI/EPF Schemes shall submit copy of the pass
book of respective contract worker(s) during enrolment and copy of the pass book showing the
remittance made while renewing their passes, failing which such passes will not be renewed.
25.0 UTILISATION OF LOCAL RESOURCES
25.1 The CONTRACTOR shall ascertain the availability of local Sub-Contractors and
skilled/unskilled manpower and engage them to the extent possible for performance of
the works.
25.2 The CONTRACTOR shall not recruit personnel of any category from among those who
are already employed by the other agencies working at the site unless NOC to this effect
is obtained from present employer, but shall make maximum use of local labour
available.
26.0 LABOUR
26.1 The Contractor shall make his own arrangements for the engagement of all labour for
doing the work at site or in respect of or in connection with the execution of work as also
for the transport, housing, feeding and payment thereof.
26.2 The Contractor shall provide on the site, an adequate supply of drinking and other water
for the use of the Contractor's staff and labours. The construction area shall be properly
illuminated so that work is performed safely and to achieve the required progress at
construction site.
26.3 The Contractor shall not import, sell, give, barter or otherwise dispose of any alcoholic
liquor, or drugs, or permit or suffer any such importation, sale, gift, barter or disposal by
his sub-Contractor/s, his/ their servants, agents or employees.
26.4 The Contractor shall not give, barter or otherwise dispose of to any person or persons,
any arms or ammunition of any kind or permit or suffer the same as aforesaid by his
sub-Contractor/s, his/their servants, agents or employees.
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26.5 The Contractor shall in all dealings with labour in his employment have due regard to all
recognised festivals, days of rest and religious or other customs.
26.6 In the event of any outbreak of illness of an epidemic nature, the Contractor shall comply
with and carry out such regulations, orders and requirements as may be made by the
Government, or the local medical or sanitary authorities for the purpose of dealing with
and overcoming the same.
26.7 The Contractor shall at all times take all reasonable precautions to prevent any unlawful,
riots or disorderly conduct by or amongst his employees/labour and for the preservation
of peace and protection of persons and property in the neighbourhood of the works
against the same.
26.8 The Contractor shall at all times during the continuance of the contract comply fully with
all existing Acts, Regulations and bye laws including all statutory amendments and re-
enactment of State or Central Government and other local authorities and any other
enactments and acts that may be passed in future either by the State or the Central
Government or local authority, including Indian Workmen's Compensation Act., Contract
Labour (Regulation and Abolition) Act, 1970 and Equal Remuneration Act, 1976,
Factories Act, Minimum Wages Act, Provident Fund Act, etc., and sanitary arrangement
for the said Act. Health and Sanitary Arrangements for workmen, Insurance and other
benefits etc., and shall indemnify and keep the Owner/Engineer-in-Charge indemnified
in case any proceedings are taken or commenced by any authority against the
Owner/Engineer-in-Charge for any contravention of any of the laws, bye laws or scheme
by the Contractor. If as a result of Contractor's failure, negligence, omission, default or
non-observance of any provisions of any laws, the Owner/Engineer-in-Charge is called
upon by any authority to pay or reimburse or required to pay or reimburse any amount,
the Owner/Engineer-in-Charge shall be entitled to deduct the same from any money due
or that may become due to the Contractor under this contract or any other contract or
otherwise recover from the Contractor any sums which the Owner/Engineer-in-Charge is
required or called upon to pay or reimburse on behalf of the Contractor. All registration
and statutory inspection fees in respect of his work pursuant to the contract shall be paid
by the Contractor.
26.9 The Contractor shall pay the labourers engaged by him on the work not less than a fair
wage, which expression shall mean, whether for time or piece work, rates of wages as
may be fixed by the Public Works Department as fair wages for Kerala Region payable
to the different categories of labourers or those notified under the Minimum Wages Act.
Any revision in labour wages is applicable within the quoted rates.
There exists a wage settlement agreement between Contractor’s association and
Labour union for BPCL Kochi Refinery jobs and the same is subject to change as per
their agreement, bidders are requested to take note of the same while bidding and no
increase in Contract value will be permitted on account of this during the course of
execution of the Project or at any point of time after award of contract.
26.10 The Contractor shall notwithstanding the provisions of any contract to the contrary,
cause to be paid a fair wage to the labourers indirectly engaged by sub-Contractors in
connection with the said works as if the labourer had been directly employed by him.
26.11 The Contractor shall maintain records of wages and other remuneration paid to his
employees in such form as may be convenient and to the satisfaction of the
Owner/Engineer-in-Charge and the Conciliation Officer (Central), Ministry of Labour,
Government of India, or such other authorised person appointed by Central or State
Government and the same shall interalia include the following particulars of each
worker:
i) Name, works number and grade.
ii) Rate of daily or monthly wage.
iii) Nature of work on which employed.
iv) Total number of days worked during each wage period.
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v) Total amount payable for the work during each wage period.
vi) All deductions made from the wage with details in each case of the ground for
which the deduction is made.
vii) Wage actually paid for each wage period.
26.12 The Contractor shall comply with all the precautions as required for the safety of the
workmen by I.L.O. convention (No. 62) as far as they are applicable to the contract. The
Contractor shall provide all necessary safety appliances e.g., safety shoes, hand gloves,
full body harness, goggles, helmets, masks, etc.(as applicable) to the workmen and the
staff.
26.13 LABOUR COLONY: Contractor shall establish/construct labour colony outside the
refinery complex for their Skilled/Semi-skilled/Unskilled workers as per clause no 3.3.16
of Standard specification for health, safety and environment management at
Construction site (Spec. No. 6-82-0001) attached to the Bidding Document. Contractor
shall arrange land for Labour colony at his own cost.
26.14 While engaging workers/employees by the successful bidder/tenderer/ contractor
(hereinafter referred to as the "CONTRACTOR") in connection with the execution of the
jobs awarded by BPCL-KR, the contractor shall give preference to the evictees to whom
ID cards have been issued by BPCL-KR, and who meet the eligibility conditions of the
contractor & subject to the law, rules and regulations in force.
27.0 FUEL REQUIREMENT OF WORKERS

27.1 The CONTRACTOR shall be responsible to arrange for the fuel requirement of his
workers and staff without resorting to cutting of trees and shrubs. Cutting of trees and
shrubs is strictly prohibited for this purpose.
28.0 RESPONSIBILITY OF CONTRACTOR

28.1 It shall be the responsibility of the CONTRACTOR to obtain the approval for any revision
and/or modifications decided by the CONTRACTOR from the OWNER/
Engineer-in-Charge before implementation. Also such revisions and/ or modifications if
accepted/ approved by the OWNER / Engineer-in-Charge shall be carried out at no
extra cost to the OWNER. All expenses towards mobilisation at site and demobilisation
including bringing in equipment, work force, materials, dismantling the equipment,
clearing the site etc. shall be deemed to be included in the prices quoted and no
separate payments on account of such expenses shall be entertained.
28.2 It shall be responsibility of the CONTRACTOR to provide, operate and maintain all
necessary construction equipment, steel scaffoldings and safety gadgets, cranes/
derrick and other lifting tackles, tools and appliances to perform the work in a workman
like and efficient manner and complete all the jobs as per time schedules without any
extra cost to the OWNER.
28.3 Preparing approaches and working area for the movement and operation of the cranes/
derrick, levelling the areas for assembly and erection shall also be responsibility of the
CONTRACTOR. The CONTRACTOR shall acquaint himself with access availability
facilities, such as railway siding, local labour etc., to provide suitable allowances in his
quotation. The CONTRACTOR may have to build temporary access roads to aid his own
work, which shall also be taken care of while quoting for the work.
28.4 The CONTRACTOR shall be responsible for procurement and supply in sequence and
at the appropriate time of all equipments/ materials and consumables and his rates for
execution of work will include supply of all these items, other than specifically mentioned
in the Owner’s scope of supply.
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28.5 The contractor shall make all provisions for monsoon protection cover to ensure that
there shall not be any stoppage/ hindrance in working during monsoon season.
28.6 Area for Installation of batching plant shall not be made available by Owner. Contractor
to establish a batching plant of suitable capacity outside refinery premises as per
approved procedure or arrange for ready-mix concrete from reputed RMC supplier with
prior approval as per approved procedure.
28.7 Clause No. 33 of GCC (Contractor’s office at site) shall be modified as follows:
Contractor shall provide and maintain office, anywhere inside project complex of MS
Block as Portable Cabins within a space of 10M x 5 M at the site for accommodation
for his Officers and staff and shall relocate as and when required to facilitate Site Works.
The area required to be develop by contractor by their own.
28.8 The CONTRACTOR shall remove all temporary buildings / facilities etc. before leaving
the site after completion of works in all respect.
29.0 COORDINATION WITH OTHER AGENCIES

29.1 CONTRACTOR shall be responsible for proper coordination with other agencies
operating at the site of work so that work may be carried out concurrently, without any
hindrance to others. The Engineer-in-Charge shall resolve disputes, if any, in this
regard, and his decision shall be final and binding on the CONTRACTOR.
29.2 If and when required for the coordination of the works with other agencies involved at
site, the CONTRACTOR shall within the scope of work, re-route and/or prepare
approaches and working areas as may be necessary.
30.0 CLEARANCE OF SITE ON COMPLETION

30.1 Upon the issue of the taking-over certificate the Contractor shall clear away and remove
from the part of the site to which such taking-over certificate relates all Contractors
equipment, surplus material, rubbish and temporary work of every kind and leave such
part of the site and works clean and in a workmanlike condition to the satisfaction of the
Engineer-in-Charge. Provided that the Contractor shall be entitled to retain on site, until
the end of the defects liability period, such materials, Contractors equipment and
temporary works as are required by him for the purpose of fulfilling his obligations during
the defects liability period.
31.0 CONSTRUCTION EQUIPMENT, TOOLS & TACKLES AND MANPOWER
31.1 Construction Equipment, Tools & Tackles:
The Contractor shall without prejudice to his overall responsibility to execute and
complete the work as per specifications and time schedule, progressively deploy
equipments, tools & tackles on the work and augment the same as decided by the
Engineer-in-Charge depending upon the site requirement & the exigencies of the work
so as to complete all works within the time schedule of completion of work and without
any additional cost to Owner. Minimum equipments, tools & tackles to be deployed by
contractor shall be as per Annexure-VI to SCC.
31.2 Construction Manpower:

The Contractor shall without prejudice to his overall responsibility to execute and
complete the work as per specifications and time schedule, progressively deploy
qualified skilled, semi skilled and unskilled personnel on the work and augment the
same as decided by the Engineer-in-Charge depending upon the site requirement & the
exigencies of work so as to complete all works within the time schedule of completion of
work and without any additional cost to OWNER. Minimum Key Construction Manpower
to be deployed by contractor shall be as per Annexure-VII to SCC.
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32.0 QUALIFICATION AND EXPERIENCE OF KEY CONSTRUCTION PERSONNEL

32.1 Qualification and Experience of Key Construction Personnel to be deployed for this work
shall be as per Annexure-VIII to SCC. CONTRACTOR shall submit bio-data of Key
Supervisory Personnel, after award, meeting the requirement of this Annexure which will
be reviewed and approved by Engineer-in-Charge prior to deployment by Contractor.
33.0 CONSTRUCTION
33.1 The CONTRACTOR shall within the scope of work observe in addition to specifications,
all national and local laws, ordinances, rules and regulation and requirements pertaining
to the work.
33.2 Various procedures and methods to be adopted by CONTRACTOR during the
construction as required in the respective specifications shall be submitted to OWNER in
due time and well in advance of the specific work for approval.
33.3 The CONTRACTOR shall carry out required supervision as per Quality Assurance Plan
and furnish all assistance required by the OWNER/EIL in carrying out inspection work.
The OWNER/EIL will have authorised representatives present who shall have free
access to the work at all times. If an OWNER’s/EIL’s representative notifies the
CONTRACTOR’S representative of any deficiency in any work or in the supervision
thereof, the CONTRACTOR shall make every effort to carry out such instructions
consistent with best industry practice.
34.0 DRAWINGS
34.1 Drawings accompanying the Bidding Document, if any, are indicative of scope of work
and issued for bidding purpose only. Purpose of these drawings is to enable the bidder
to make an offer in line with the requirements of bidding document. However, no extra
claim whatsoever shall be entertained for any variation in the “Approved for
Construction” and “Bidding Document Drawings” regarding any changes/units.
Construction shall be as per drawings/ specifications issued / approved by the Engineer-
in-Charge during the course of execution of work. Detailed construction drawings on the
basis of which actual execution of work is to proceed will be furnished to the Contractor
progressively based on the detailed construction programme evolved after the award of
work and also based on construction progress achieved.
34.2 Detailed working drawings on the basis of which actual execution of the works is to
proceed, will be furnished from time to time during the progress of the work. The
contractor shall be deemed to have gone through the drawings and bring to the notice of
the Engineer-in-Charge discrepancies if any, therein before actually carrying out the
work.
34.3 Copies of all detailed working drawings relating to the works shall be kept at the
Contractor’s office on the site and shall be made available to the Engineer-in-Charge at
any time during execution of the contract. The drawings and other documents issued by
the Owner shall be returned to the Owner on completion of the works.
35.0 MAKE OF MATERIALS

35.1 All equipment and materials to be supplied under this Contract shall be from approved
vendors as indicated in the Technical Volume of the Bidding Document.
35.2 Where the makes of materials are not indicated in the Bidding Document, the
CONTRACTOR shall furnish details of proposed makes for supplies and supply the
same after obtaining the OWNER’s/Engineer-In-Charge’s approval.
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35.3 VENDOR LIST FOR CEMENT AND STEEL

The methodology for procurement of cement, TMT Bars and Structural Steel (Including
Plates) by the contractor from manufacturers shall be as per enclosed Annexure-XV.
36.0 SITE CLEANING
36.1 The CONTRACTOR shall clean and keep clean the work site from time to time to the
satisfaction of the Engineer-in-Charge for easy access to work site and to ensure safe
passage, movement and working.
36.2 If the work involves dismantling of any existing structure in whole or part, care shall be
taken to limit the dismantling upto the exact point and/ or lines as directed by the
Engineer-in-Charge and any damage caused to the existing structure beyond the said
line or point shall be repaired and restored to the original condition by the
CONTRACTOR at his cost, to the satisfaction of the Engineer-in-Charge, failing which
the same shall be rectified/restored at the risk and cost of CONTRACTOR by Engineer-
In-Charge, whose decision shall be final and binding upon the CONTRACTOR.
36.3 The CONTRACTOR shall be the custodian of the dismantled materials till the OWNER /
Engineer-in-Charge takes charge thereof.
36.4 The CONTRACTOR shall dispose off the unserviceable materials, debris etc. to any
area within premises/ other area as directed by the Engineer-in-Charge.
36.5 The CONTRACTOR shall sort out, clear and stack the serviceable materials obtained
from the dismantling/ renewal at places as directed by the Engineer-in-Charge.
36.6 No extra payment shall be paid on this account. The rates quoted in SOR are deemed to
be inclusive of all the costs towards all the above activities as well.
37.0 QUALITY MANAGEMENT SYSTEM

37.1 The CONTRACTOR shall adhere to the quality assurance system as per EIL
Specification No. 6-78-0001 Rev. 0 enclosed as per Annexure-IX to SCC. After the
award of the contract, detailed quality assurance programme to be followed for the
execution of contract shall be submitted by CONTRACTOR.
37.2 The CONTRACTOR shall establish document and maintain an effective quality
assurance system as outlined in recognised codes.
37.3 Quality Assurance System plans/ procedures of the CONTRACTOR shall be furnished
in the form of a QA manual. This document should cover details of the personnel
responsible for the quality assurance, plans or procedures to be followed for quality
control. The quality assurance system should indicate organisational approach for
quality control and quality assurance of the construction activities, at all stages of work
at site as well as at manufacturer's works and despatch of materials.
37.4 The Quality Assurance plan for various equipment and materials shall be furnished to
the EIL/ OWNER prior to commencement of manufacturing. The EIL/ OWNER shall
review the same within 3 (three) weeks of its submission.
37.5 The responsibility for inspection/ testing as per specification approved documents and
agreed Quality Assurance procedure and plans shall be that of the CONTRACTOR.
Inspection activities of the Third Party Inspection Agency shall be coordinated by the
Inspection Coordinator of CONTRACTOR.
37.6 The OWNER/EIL or their representative shall reserve the right to inspect/ witness,
review any or all stages of work at shop/site as deemed necessary for quality
assurance.
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37.7 The CONTRACTOR has to ensure the deployment of Quality Assurance and Quality
Control Engineer(s) depending upon the quantum of work. This QA/QC group shall be
fully responsible to carryout the work as per standards and all code requirements. In
case Engineer-In-Charge feels that QA/QC Engineer(s) of CONTRACTOR are
incompetent or insufficient, CONTRACTOR has to deploy other experienced Engineer(s)
as per site requirement and to the full satisfaction of Engineer-In-Charge.
37.8 In case CONTRACTOR fails to follow the instructions of Engineer-In-Charge with
respect to above clauses, next payment due to him shall not be released unless until he
complies with the instructions to the full satisfaction of Engineer-In-Charge.
37.9 Laboratory Equipment for Quality Assurance, as required shall be arranged by
Contractor at Site as per requirement of Technical Specifications.
38.0 HSE MANAGEMENT AND OTHER SAFETY REQUIREMENT

38.1 The CONTRACTOR shall adhere to the Health, Safety and Environment (HSE)
management system as per EIL Specification No. 6-82-0001 Rev.7, Procedure for Safe
Operation with Hydra Crane as per Doc. No. 5-1940-9500 Rev. 0 enclosed as
Annexure-X to this SCC.
38.2 The CONTRACTOR shall establish document and maintain an effective Health, Safety
and Environment (HSE) management system.
38.3 In case CONTRACTOR fails to follow the instructions of Engineer-in-charge with respect
to above clauses, next payment due to him shall not be released till CONTRACTOR
complies with the instructions to the full satisfaction of Engineer-in-charge.
38.4 Oil Industry Safety Directorate (OISD) Guidelines – 192 & 207
The Contractor in addition to the safety measures mentioned elsewhere in the Tender
document shall comply with Safety Practices during construction as mentioned in OISD
Guidelines-192 and Contractor Safety as mentioned in OISD Guidelines-207 enclosed
with the Bidding document as Annexure-X to SCC.
38.5 In addition to the provisions on Safety specified in the Bidding Documents and other
applicable statutory requirements, penalty as per EIL Specification No. 6-82-0001 and
as specified in Annexure-XIV to SCC (Safety Regulations in BPCL-Kochi Refinery
for Financial Deterrent for Violation of HSE Norms by contractors) shall also be
leviable for violations relating to Safety, Health & Environment. In case of contradiction
in Penalty rates, most stringent shall be applicable.
38.6 The CONTRACTOR shall be required to take a suitable Insurance Policy with a view to
cover themselves against the above penalties and submit a copy of the said policy to the
Engineer-in-Charge before possession of site is given to them.
38.7 Access to Site
The Contractor shall obtain prior permission of the Owner/Engineer-in-Charge before
any person not directly connected with the works visits the site. Contractor shall obtain
prior permission for his workers gate pass/for materials etc., as may be required to carry
out the works inside the plant premises from the Owner/Engineer-in-Charge and shall
follow the rules and regulations of CISF/Owner/Engineer-in-Charge which may be
enforced from time to time for entry or exit.
Contractor shall make adequate arrangements for uninterrupted working during
monsoon season at site.
38.8 Contractors are required to submit a Monthly Safety Report in the prescribed format to
Engineer in Charge and F&S Dept. by 3rd of every month.
38.9 Hindrance to Work: The Contractor may be required to suspend work for a short time /
period in certain areas for the safety requirement. The Contractor should strictly comply
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with the instruction from the Engineer-In-Charge from time to time at no extra cost. Any
obstruction/hindrance to the work from labour, unions, etc. Shall be settled by the
Contractor for successful completion of job within the Contractual completion date, as
per scope of Contract.
38.10 The CONTRACTOR shall also adhere to the Safety Regulations of BPCL-Kochi Refinery
including Financial Deterrent for Safety violation in addition to the requirement
mentioned above enclosed as Annexure-X to this SCC.
39.0 ELECTRICAL WORKS

39.1 Subject to provisions of the General Conditions of Contract, the inspection and tests as
required under Indian Electricity Rules-1956 and prescribed in I.S.732 (Part-III) - 1982
shall be conducted.
39.2 All tests clearances and certificates required by the State Government authorities for
energising/ commissioning the electrical system laid by the Contractor shall be obtained
by the Contractor at his costs and initiative, for which the Contractor shall perform such
tests and undertake such rectification and/ or changes as may be required.
39.3 The CONTRACTOR or its nominated Sub-Contractor(s), as the case may be, shall have
a valid electrical contractor's license from Kerala Licensing Authority for executing
Electrical works in the state of Kerala. The Contractor shall furnish a copy of the same to
Engineer-in- Charge before commencement of any electrical work or work pertaining to
Electrical System. No electrical work or work pertaining to electrical system(s) shall be
permitted to be executed without a valid Electrical Contractors License being produced
by the CONTRACTOR.
40.0 STATUTORY APPROVALS

40.1 Unless otherwise specified in the Bidding Document, it shall be the CONTRACTOR’S
sole responsibility to obtain all approvals from any authority (except for environment
clearance) required under any statute, rule or regulation of the Central or State
Government concerned for the performance of the contract and/or the contractual work.
The application on behalf of the OWNER for submission to relevant authorities alongwith
copies of required certificates complete in all respects shall be prepared and submitted
by the CONTRACTOR well ahead of time so that the actual construction/commissioning
of the works is not delayed for want of the approval/inspection by the concerned
authorities. The CONTRACTOR shall arrange for the inspection of the works by the
authorities and will undertake necessary coordination and liaison required and shall not
be entitled to any extension of time for any delay in obtaining such approvals.
40.2 Statutory fees, if any, paid for all such inspections and approvals shall be reimbursed at
actuals to the CONTRACTOR by the OWNER on production of documentary evidence.
40.3 Any deficiency (ies) as pointed out by any such authority shall be rectified by the
CONTRACTOR within the scope of relative supply and/or work at no extra cost to the
OWNER. The inspection and acceptance of the work by such authorities shall, however,
not absolve the CONTRACTOR from any of its responsibilities under this contract.
41.0 SUB-CONTRACTING
41.1 If the CONTRACTOR is required to engage a Sub-Contractor for any part of work, then
such Sub-Contractors shall have prior proven experience of similar work and shall
require specific approval by EIL/OWNER after award of work.
41.2 Following the notification of Acceptance of Bid, the CONTRACTOR will submit to the
OWNER for approval the details of Sub-Contractors as per Annexure-XI to SCC.
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CONTRACTOR shall ensure that very competent and resourceful agencies with proven
track record and performance should be proposed for the work to be sub-contracted.
42.0 ADDITIONAL WORKS/EXTRA WORKS
42.1 OWNER reserves the right to execute any additional works/extra works, during the
execution of work, either by themselves or by appointing any other agency, even though
such works are incidental to and necessary for the completion of works awarded to the
CONTRACTOR.
43.0 INSURANCES
43.1 Owner will arrange Comprehensive Insurance Policy covering marine, Inland Transit
Insurance (in India) and Site Erection/Storage Insurance.
43.2 However, Bidder shall carry and maintain any and all other Statutory Insurance(s)
required under Indian Laws and Regulations, including Workmen Compensation Act /
Employee State Insurance / Third Party Liabilities, etc. and Insurances for their
personnel & machineries engaged in performance of the work at Contractor’s own cost.
All insurances of material pertaining to the scope under this contract shall be in the
scope of the contractor till permanent incorporation in the work.
43.3 Irrespective of work acceptance, the responsibility to maintain adequate insurance
coverage at all times during the period of Contract shall be that of Contractor alone.
Contractor’s failure in this regard shall not relieve him of any of his responsibilities and
obligations under the contract.
43.4 Contractor shall provide the Owner with a copy of all insurance policies and documents
taken out by him in pursuance of the Contract. Such copies of documents shall be
submitted to the Owner immediately upon the Contractor having taken such insurance
coverage. Contractor shall also inform the Owner atleast 60 (Sixty) days in advance
regarding the expiry, cancellation and/or changes in any such documents and ensure
revalidation/renewal, etc. as may be necessary well in time.
44.0 ABNORMALLY HIGH UNIT RATES (AHR ITEMS)
44.1 Shall be as per Clause No. 63.0 of GCC is modified to the following extent:
In item rate contract where quoted rate for the item exceeds estimated rate by 25%
(Twenty Five percent), such items quoted by successful bidder will be considered as
Abnormally High Rate (AHR) Items. AHR items shall be negotiated before award of
work and accordingly bidder shall provide the analysis of rate quoted for AHR items to
justify the reasonability, if requested by Owner. Bidder shall confirm acceptance to the
reduced item rate agreed during negotiation. Payment for AHR items shall be based on
the agreed rates.
45.0 DISTINCTION BETWEEN FOUNDATION AND SUPERSTRUCTURE

45.1 To distinguish between work in foundations and superstructure, the following criteria
shall apply:
45.2 For all Equipment pedestals, pipe racks, other foundations and RCC structures, work
done upto 300mm level above finished grade level will be taken as work in foundation
and work above this level will be treated as work in superstructures and payments would
be made accordingly. For retaining walls, work done upto 300mm above the lowest of
the Finished ground level on the either side of the retaining wall will be taken as work
done in foundation.
45.3 For buildings only, all works upto level corresponding to finished floor level shall be
treated as work in "Foundation and Plinth" and all works above the finished floor level
shall be treated as "Work is superstructure".
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45.4 Irrespective of what has been stated above, all pipe sleepers and any similar item would
be taken as work done in foundations irrespective of locations, nomenclature, and levels
given anywhere.
45.5 Where not specifically pointed out, all works in cellars/sumps, tank pads, cable trenches
or such similar items would be taken as work in foundations.
46.0 LEADS
46.1 For the various works, in case of contradiction, leads mentioned in the Schedule of
Rates shall prevail over those indicated in Technical Specifications.
47.0 LABOUR MANAGEMENT

47.1 Provision of ESI Act & PF Act:
i. Contractor shall adhere to all provisions of ESI & PF Act and make contribution
to ESIC and PF in respect of their workmen and submit all necessary clearance
documents to the Engineer-in- Charge.
ii. The Bidder shall furnish independent P.F. Code applicable to them or their firm,
if there is any, while bidding for the tender.
47.2 Provision of facilities to be provided by the Contractor to workers:
For all Contractor(s) under which 50 or more persons are working, the Contractor shall
provide the following facilities to the workers and their quoted rates shall be deemed to
cover these facilities:
i.Arrangement for First Aid,

ii.Arrangement for clean and potable drinking water,
iii.Toilet,
iv. Canteen where tea and snacks are available,
v. Rest Room
vi. A crèche where 10 or more women workers are having children below the age
of 6 years.
vii. Any other facilities/utilities as may be required under the Contract.
Owner shall not pay extra amount for providing above facilities by the Contractor.
47.3 Contract Labour gate passes:
I. The Contractor, at his own cost, shall arrange for gate passes of contract
labours including their photographs. Owner shall not pay any amount to the
Contractor on this account.
II. Return of Contract Labour Passes on completion of contract work.
Immediately after completion of a particular contract, the Contractor shall return the
gate passes of contract labours to CISF without fail through the concerned Engineer-in-
Charge. This is a very essential requirement of the contract. Contractor is to note that
their final bill shall not be processed for payment until a certificate to this effect is
issued by Engineer-in-charge / OWNER.
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48.0 GOVERNMENT OF INDIA NOT LIABLE

It is expressly understood and agreed by and between the CONTRACTOR and the OWNER
that the OWNER is entering into this agreement solely on its own behalf and not on behalf of
any other person or entity. In particular, it is expressly understood and agreed that the
Government of India is not a party to this agreement and has no liabilities, obligations or rights
thereunder. It is expressly understood and agreed that the OWNER is an independent legal
entity with power and authority to enter into contracts, solely in its own behalf under the
applicable laws of India and general principles of Contract Law. The CONTRACTOR expressly
agrees, acknowledges and understands that the OWNER is not an agent, representative or
delegate of the Government of India. It is further understood and agreed that the Government
of India is not and shall not be liable for any acts, omissions, commissions, breaches or other
wrongs arising out of the contract. Accordingly, CONTRACTOR hereby expressly waives,
releases and foregoes any and all actions or claims, including cross claims, impleader claims or
counter claims against the Government of India arising out of this contract and covenants not to
sue the Government of India on any matter, claim, cause of action or thing whatsoever arising
of or under this contract.
49.0 PACKING, FORWARDING AND SHIPMENT

49.1 Imported Supplies (if any)
49.1.1 The CONTRACTOR wherever applicable, shall after proper painting, pack and crate all
items for shipment in a manner suitable for export to a tropical, humid climate in
accordance with internationally accepted export practices and in such a manner so as
to protect them from damage and deterioration in transit by road, rail and/or sea and
during storage at the site till the time of erection. The CONTRACTOR shall be
responsible for all damage(s) due to improper packing.
49.1.2 The CONTRACTOR shall notify the OWNER of the date of each shipment from the port
of embarkation as well as of the expected date of arrival of such shipment at the
designated port of arrival only for the OWNER’s information.
49.1.3 The CONTRACTOR’S notification shall give complete shipping information concerning
the weight, size and content of each package and such other information OWNER may
require.
49.1.4 Custom Duty for imported material (if any) shall be borne by Contractor.
49.2 Indigenous Supplies
49.2.1 The CONTRACTOR shall, wherever applicable, after proper painting, pack and crate
all items in such a manner as to protect them from deterioration and damage during rail
and road transportation to the site and during storage at the site till the time of erection.
The CONTRACTOR shall be responsible for all damage(s) due to improper packing.
49.2.2 The CONTRACTOR shall notify OWNER of the date of each shipment from
his/vendor’s works and expected date of arrival at the site for the information of
OWNER.
49.2.3 The CONTRACTOR’S notification shall also give all shipping information concerning
the weight, size and content of each packing and such other information as the
OWNER may require.
49.3 Domestic Invoices
49.3.1 The following documents shall be sent to the OWNER/ EIL within 3 (three) days from
the date of shipment:
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a) Invoice (2 copies)
b) Packing List (2 copies)
c) Test Certificate (4 copies)
d) Railway receipt/Lorry receipt (2 copies)
49.4 The CONTRACTOR shall be responsible for loading, unloading and other handling of all
materials commencing from manufacturers/suppliers’ work/port of disembarkation till the
material is erected, tested and commissioned. He shall be solely responsible for
transportation/shipment, proper storage and safe custody of all equipment and materials
50.0 CERTIFICATE OF VERIFICATION & GOOD CONDITION

50.1 The CONTRACTOR shall before supply of material covered within the scope of supply
at his own risks, cost and initiative undertake or cause to be undertaken all tests,
analysis and inspections as shall be required to be undertaken with regard to the
materials under the specifications and any codes, practices, orders and instructions with
respect thereto and cause the results thereof to be recorded, reported or certified, as the
case may be, and shall not offer for delivery or deliver any material which has not
passed such tests/analysis or Inspection and which are not accompanied by the test
results, reports and/or certificates in this behalf provided in the applicable specifications,
code(s) and or practices.
50.2 On arrival of the material at site the CONTRACTOR shall give a written notice thereof to
the Engineer-in-charge and Site engineer or Inspection Agency notified by the OWNER
in this behalf to inspect the materials, and shall keep in readiness for the inspection the
materials and the relevant test results, reports and certificates applicable thereto.
50.3 Notwithstanding any other provisions in the Contract documents for analysis or tests of
materials and in addition thereto, the CONTRACTOR shall if so required by the
Engineer-in-charge or site Engineer/Inspection Agency in writing at its own risks and
costs, analysis, test, prove and/or weigh all materials (including incorporated materials)
required to be analysed, tested, proved and/or weighed by the Engineer-in-Charge or
site Engineer/Inspection Agency and shall have such analysis/test conducted by the
Agency(ies) or Authority(ies) if any, specified by the Engineer-in-Charge or site
Engineer/Inspection Agency. The CONTRACTOR shall provide all equipment, labour,
materials and other things whatsoever required for testing, preparation of the samples,
measurement and/or proof of weighment of the material as directed by the Engineer-in-
Charge or site Engineer/Inspection Agency.
50.4 If on inspection or proof, analysis or tests as aforesaid or otherwise the Engineer-in-

Charge or site engineer/Inspection Agency nominated by the OWNER in this behalf is
prima-facie satisfied that the material received is in conformity with the material
requirements of the Bill of Materials, the description given in the shipping documents
and in the CONTRACTOR’S invoices in this behalf and that the test
reports/results/Certificates given in respect thereof are prima-facie in conformity with the
relevant result(s), report(s), certificate(s) required in respect thereof in terms of the
specifications and/or relevant codes and practices, and that the material appears to be
prima-facie in good order and condition, the Engineer-in-charge shall issue to
CONTRACTOR a Certificate of Verification and Good Condition in respect of such
material, and this shall constitute the Certificate of Verification and Good Condition
which is envisaged in the Contract documents.
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50.5 Such certificate is only intended to satisfy the OWNER that prima-facie the material
supplied by the CONTRACTOR is in order and shall not otherwise absolve the
CONTRACTOR of his/its full responsibility under the contract in relation thereto,
including in relation to specification fulfilment and/or performance or other guarantees.
51.0 PROVISION OF FABRICATION YARD

51.1 Area for carrying out fabrication/ storage yard of contractor’s supply items such as
structural steel, etc. shall not be provided by Owner within the refinery/project premises.
Contractor to arrange land outside Refinery/ IREP/ PDPP area for fabrication and
storage of fabricated materials and all bought out materials in contractor’s scope of
supply, if any. Entire fabrication of structural steel and Reinforcement steel shall be
fabricated outside and brought to site as finished product for erection at site.
Payment towards supply & fabrication of structural steel outside refinery premises shall
be made to the contractor as per the terms of payment, against Bank Guarantee of
equal amount. On receipt of materials at site, the same bank guarantee can be utilized
for payment against next lot of materials.
52.0 PROVISION OF PROPER WAREHOUSING

52.1 In line with requirements specified in GCC and specifications, materials shall be properly
stored by Contractor in his warehouse to enable easy traceability, handling and
preservation with all materials having proper identification marks, colour coding etc. In
case Contractor fails to follow the specified requirements, next payment due to him shall
not be released till he complies with all the requirements to the satisfaction of Engineer-
In-Charge.
53.0 WATER FILLING & WATER DISPOSAL

53.1 The details proposed for hydrostatic testing shall be furnished by the Contractor for
review/approval of Engineer-in-charge on award of contract, taking into account the
completion schedule. The necessary piping, pumps etc. shall be provided by the
Contractor. The final disposal of water after testing shall also be Contractor’s
responsibility. Suitable drains shall be provided for this purpose as directed by the
Engineer-in-Charge. All necessary blind flanges, bolts, nuts etc. for testing shall be
supplied by Contractor within his quoted price.
53.2 The final disposal of water after hydrostatic testing shall be the Contractor’s
responsibility. Suitable drains for this purpose shall be provided by the Contractor as
directed by Engineer-in-Charge.
54.0 TESTS, INSPECTION AND COMPLETION

54.1 Tests and Inspection
54.1.1 The CONTRACTOR shall carry out the various tests as enumerated in the technical
specifications of this Bidding Document and technical documents that will be furnished
to him during the performance of the work at no extra cost to Owner.
54.1.2 All the tests either on the field or at outside laboratories concerning the execution of the
work and supply of materials by the CONTRACTOR shall be carried out by
CONTRACTOR at his cost.
54.1.3 The work is subject to inspection at all times by the EIL/Owner. The CONTRACTOR
shall carry out all instructions given during inspection and shall ensure that the work is
being carried out according to the technical specifications of this bidding document, the
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technical documents that will be furnished to him during performance of work and the
relevant codes of practice.
54.1.4 The CONTRACTOR shall provide for purposes of inspection access ladders, lighting
equipment for testing, necessary instruments etc. at his own cost, low voltage lighting
equipment for tray fixing and inspection work.
54.1.5 For material supplied by Owner, CONTRACTOR shall carry out the tests, if required by
EIL/Owner, and the cost of such tests shall be reimbursed by Owner at actual to the
CONTRACTOR on production of documentary evidence.
54.1.6 All results of inspection and tests will be recorded in the inspection reports, proforma of
which will be approved by EIL. These reports shall form part of the completion
documents. Any work not conforming to execution drawings, specifications or codes
shall be rejected and the CONTRACTOR shall carry out the rectifications at his own
cost.
54.2 Final Inspection
54.2.1 After completion of all tests as per specification the whole work will be subject to a final
inspection to ensure that job has been completed as per requirement. If any defect is
noticed, the CONTRACTOR will be notified by EIL/Owner and he shall make good the
defects with utmost speed. If however the CONTRACTOR fails to attend to these
defects within a reasonable time (time period shall be fixed by EIL/Owner) then
EIL/owner may have defects rectified at CONTRACTOR's cost.
54.3 Inspection of Supply Items
54.3.1 All inspection and tests on bought out items shall be made as required by specifications
forming part of this contract. .
54.3.2 It is the responsibility of the CONTRACTOR to get the bought out items inspected by
TPIA (i.e. Lloyds / BV / DNV / TUV/ CEIL) and the charges towards the same should
be included in the quoted price. No additional charges shall be paid by owner towards
the same.
54.3.3 The CONTRACTOR shall ensure that the equipment/assemblies/component of the

plant and equipment required to be inspected are not assembled or despatched before
inspection.
54.3.4 The CONTRACTOR shall not offer equipment for inspection in painted conditions
unless otherwise agreed in writing with Owner /EIL.
54.3.5 The CONTRACTOR shall ensure that the parts once rejected by the inspection
engineer are not used in the manufacture of the plant and equipment. Where parts
rejected by the inspection engineer have been rectified or altered, such parts shall be
segregated for separate inspection and approval, before being used in the work.
54.3.6 On satisfactory completion of final inspection and testing, all accepted plant and
equipment shall be stamped suitably and inspection certificate shall be stamped
suitably and inspection certificate shall be issued in requisite copies for all accepted
items. For stage inspection and for rejected items, only inspection memo shall be
issued indicating therein the details of observations and remarks.
54.3.7 All inspections and tests shall be made as required by the specifications forming part of
this contract. Manufacturers inspection or testing certificates for equipment and
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materials supplied may be considered for acceptance, at the discretion of EIL. All costs
towards testing etc. shall be borne by the CONTRACTOR within their quoted rates.
55.0 COMPUTERISED CONTRACTOR’S BILLING SYSTEM

55.1 Without prejudice to stipulation in General Conditions of Contract, CONTRACTOR
should follow following billing system:
55.2 The bills will be prepared by the CONTRACTOR on their own PCs as per the standard
formats and codification scheme proposed by Owner/EIL. The CONTRACTOR will be
provided with data entry software to capture the relevant billing data for subsequent
processing, if available. CONTRACTOR will submit these data to Owner/EIL in an
electronic media along with the hard copy of the bill, necessary enclosures and
documents. The CONTRACTOR will also ensure the correctness and consistency of
data so entered with the hard copy of the bill submitted for payment.
55.3 Owner/EIL will utilise these data for processing and verification of the CONTRACTOR's
bill.
56.0 ROUNDING OFF
All payments to and recoveries from the CONTRACTOR shall be rounded off to the nearest
rupee. Wherever the amount to be paid/recovered consists of a fraction of a rupee (paise), the
amount shall be rounded off to the next higher rupee if the fraction consists of 50 (fifty) paise or
more and if the fraction of a rupee is less than 50 (fifty) paise, the same shall be ignored.
57.0 STATEMENT OF FINAL BILLS – ISSUE OF NO DEMAND CERTIFICATE

57.1 The final bill of CONTRACTOR shall be accompanied by no-demand certificate from the
following departments of Owner:
a) Administration & Personnel department regarding vacation of land, recovery of

rents etc.
b) Fire and Safety Officer and Security Deptt. of Owner.
c) Maintenance Departments regarding recoveries for hire charges of equipment,

water and electricity charges etc. if any.
57.2 The Contractor shall obtain such no-demand certificates from the concerned authorities
of Owner and furnish the same to EIL.
58.0 CONDITIONS FOR ISSUE & RECONCILIATION OF MATERIALS

58.1 The conditions for issue and reconciliation of materials supplied by the OWNER are
enclosed as Annexure-XII to SCC herewith. The same shall be applicable only for
those materials specified in OWNER’s scope of supply, if any.
58.2 For Contractor supplied materials, Statement of Reconciliation of such materials shall be
submitted by Contractor to Owner/Engineer-In-Charge.
59.0 ENTRY PASSES, GATE PASSES, WORK PERMITS AND SAFETY REGULATIONS
59.1 Entry Passes
The Contractor shall follow regulations of Owner for arranging entry passes for his
workers and staff.
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59.2 The works under this contract are to be carried out in areas within the Refinery area
adjacent/ adjoining to the existing operating units. As such, Contractor is required to
abide by safety and security regulations of Owner enforced from time to time.
59.3 Contractor has to carry out necessary coordination with Owner/Engineer-In-Charge and
also with Contractor’s Transporters at the Refinery/Project gate and also assist Owner/
Engineer-In-Charge in making required documents / gate passes for entry of their
consignments that are to be directly unloaded at the erection site as per directions and
instruction of Engineer-in Charge.
59.4 Gate Passes and Shipping Memos
To bring materials/ equipments/ tools/ tackles etc. inside the plant for construction work,
the Contractor has to produce challans/ proper documents to Owner's personnel at
gates. The materials shall be checked thoroughly by Owner's personnel at Gate and
recorded in their register before allowing any material to be brought inside the Refinery
area by Contractor. It shall be Contractor's responsibility to ensure that the recorded
entry no., date, signature of Owner's authorised representative with stamp are recorded
on challans/ supporting documents signed by Owner's personnel at gate during entry.
Shipping Memos issued by Owner shall be preserved by Contractor and enclosed while
returning the materials to Owner.
59.5 Work Permits
59.5.1 When work is to be carried out in hazardous areas, hot work permit are to be obtained
before start of work for all the jobs which are capable of generating flame, spark, heat
etc. namely, Gas cutting, grinding, welding, use of any electrical/ diesel/ petrol/ battery
operated prime mover/ machine tools/ equipment/ generator sets/ mixer machine/
drilling machine/ pumps/ crane/ forklift/ truck/ trailer/ chipping/ breaking of rocks/
concrete/ hacksaw cutting and drilling, etc.
59.5.2 Cold work permits are to be obtained for all the jobs.
59.5.3 According to the nature of work and use of various types of equipment and tools the
Contractor has to apply for cold and hot permits in a prescribed format at least two
days before the work is planned to start. No work permit shall be issued by Owner
unless proper arrangement is made by Contractor to ensure safe performance of work
inside the plant. Job wise and area wise permits shall be issued to Contractor and
against each permit at least one construction supervisor and one safety supervisor of
required level shall always be made available at site by Contractor.
59.6 Vehicle Permits
Permits are to be obtained separately for entry/ use of vehicles/ trailers etc. inside the
plant. Only Diesel Vehicles shall be permitted within Refinery premises. The following
requirements are to be met to obtain vehicle permit:
a) Vehicle/ Equipment etc. should be brought to site in good condition.
b) Valid Road tax certificate, fitness certificate and insurance policy from
competent authority.
c) Valid operating/ driving licence of driver/operator.
59.7 Validity of the Permits
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59.7.1 Permit is valid for one shift of 08 (Eight) hours.
59.7.2 No permit is valid if it is not renewed by the shift in-charge/ shift representative in shifts
(Morning & Evening).
59.7.3 The permit shall be issued for a maximum period of one month. However for hot work,
permit shall be valid for one week (seven days). If extension is required, contractor has
to apply for fresh permit.
59.7.4 No permit is valid on holidays unless special permission is obtained from the competent
authority.
59.8 Safety Regulations
59.8.1 Regarding Work Permit:
The work shall be carried out inside Refinery area as per Owner’s Safety rules and
Regulations and instructions of EIL issued from time to time. Many times it may happen
that the working hours shall be drastically reduced or increased to meet certain safety
requirements and Contractor shall meet these requirements without any schedule or
financial implications. To obtain work permit and to satisfy all conditions laid down
therein, shall be the responsibility of Contractor. No claim for idling of machinery, plant,
manpower etc. for safety reasons or non-issuance of work permit shall be admissible.
The Contractor shall abide by all safety regulations and ensure that safety equipment
for specific job as stipulated in the factory act/ safety handbook is issued to workers
during execution of work, failing which all the works at site shall be suspended.
59.8.2 Regarding Hot work:
When doing hot work Contractor must ensure that the fire hose is hooked up with the
fire water system and extended to the work spot. Fire extinguisher must be kept near
the working spot. Area around and below the hot working place must be adequately
protected from falling/ coming out of sparks/ hot metals from the booth made of
asbestos cloth/ sheet and wetting them with water. Contractor must arrange sufficient
number of fire hoses and fire fighting equipment of approved quality at his own cost to
carry out hot job inside the plant. Welding and electrical cables should be of approved
quality, and no jointing and loose connection shall be permitted. At the end of the
working day Contractor must inform the Electrical section to switch off power at
sub-station end. Contractor must provide cotton dress, safety shoe, safety helmet,
safety belt, hand gloves of approved quality to his workers to meet the safety
requirement of various jobs to be carried out inside the Refinery area.
59.8.3 Regarding use of Vehicles:
Vehicles shall be allowed to run at site after taking all safety measures with the
permission of concerned authority of site. Vehicle must not ply on any road within the
plant at speed exceeding 25 KM/hr. Mobile crane/ loaded trucks/ trailers must not
exceed speed limit of 15 KM/hr inside the plant. No crane is allowed to move inside the
plant with load. No vehicle is allowed to park inside the plant.
59.8.4 Work Permit System:
During execution Contractor is required to obtain work permit from the operation
department of Owner. For issuance of work permit, Owner’s instructions shall be
followed.
_________________________________________________________________________________
Gurugram
Piling Works
60.0 DISPUTE SETTLEMENT BETWEEN GOVT. DEPT. / PSU & PSE

60.1 In the event of any dispute or difference relating to the interpretation and application of
the provisions of the contracts, such dispute or difference shall be referred by either
party for Arbitration to the sole Arbitrator in the Department of Public Enterprises to be
nominated by the Secretary to the Government of India in-charge of the Department of
Public Enterprises. The Arbitration and Conciliation Act, 1996 shall not be applicable to
arbitration under this clause. The award of the Arbitrator shall be binding upon the
parties to the dispute, provided, however, any party aggrieved by such award may make
a further reference for setting aside or revision of the award to the Law Secretary,
Department of Legal Affairs, Ministry of Law & Justice, Government of India. Upon such
reference, the dispute shall be decided by the Law Secretary or the Special
Secretary/Additional Secretary, when so authorized by the Law Secretary, whose
decision shall bind the Parties finally and conclusively. The Parties to the dispute will
share equally the cost of arbitration as intimated by the Arbitrator.
60.2 Notwithstanding the existence of any dispute or arbitration in terms hereof or otherwise,
the CONTRACTOR shall continue and be bound to continue and perform the works to
completion in all respects according to the Contract (unless the Contract or Works be
determined by the OWNER) and the CONTRACTOR shall remain liable and bound in all
respects under the Contract”.
61.0 DOCUMENTATION
61.1 Completion Documents
a) The following documents shall also be submitted by the CONTRACTOR in triplicate

as part of completion documents:
i) Test certificate for materials supplied by the CONTRACTOR.

ii) All original IBR Certificates compiled in a separate file shall be submitted to
Owner.
iii) Certified records of field tests on materials/equipment, as applicable.
iv) Material appropriation statement as required.
v) Three sets of construction drawings showing therein the as built conditions of
the work duly approved by EIL along with two copies of CD ROMs containing
drawings in native soft file (editable format) (drawings prepared by
CONTRACTOR).
vi) Other documents as mentioned in Technical Specification.
61.2 "AS BUILT" Drawings
a) Upon completion of work, the CONTRACTOR shall incorporate the changes in all
drawings to "As Built" status (including all vendor/Sub-vendor’s drawings for bought
out items). Editable soft copy of drawings / models shall be provided to the
Contractor for above purpose. Final As-built shall be submitted to Engineer-in-
charge for checking and certification for correctness with actual field conditions and
then Contractor shall provide to Owner, the following:
Three complete sets of reduced size (279mm x 432mm) prints and two copies of
CD-ROM’s containing the drawings in native soft file (editable format). For
catalogue/ Manual/ Proprietary information and Data, PDF file to be furnished.
The contractor shall prepare and submit the AS-BUILT drawing to match with the final
bill submission within one month of completion of work in all respects as per contract
provision.
_________________________________________________________________________________
Gurugram
Piling Works
61.3 The CONTRACTOR shall adhere to Documentation requirements from Contractor as

per specification No. 6-78-0002, Rev.0 enclosed along with Annexure-IX to SCC.
62.0 INTEGRITY PACT

62.1 Bidders are required to sign an Integrity Pact (IP) as per the proforma enclosed as
Annexure-XIII to SCC herewith. Proforma of Integrity Pact shall be returned by the
Bidder along with the bid documents (Technical Bid), duly signed by the same signatory
who is authorized to sign the bid documents. All the pages of the Integrity Pact shall be
duly signed. Bidder’s failure to return the Integrity Pact duly signed along with the bid
documents shall result in the bid not being considered for further evaluation.
62.2 If the Bidder has been disqualified from the tender process prior to the award of the
contract in accordance with the provisions of the Integrity Pact, BPCL shall be entitled to
demand and recover from Bidder Liquidated Damages amount by forfeiting the EMD/
Bid Security as per provisions of the Integrity Pact.
62.3 If the contract has been terminated according to the provisions of the Integrity Pact, or if
BPCL is entitled to terminate the contract according to the provisions of the Integrity
Pact, BPCL shall be entitled to demand and recover from Contractor Liquidated
Damages amount by forfeiting the Security Deposit/ Performance bank Guarantee as
per provisions of the Integrity Pact.
62.4 Bidders may raise disputes/ complaints, if any, with the nominated Independent External
Monitor. Address and contact details of the Independent External Monitor are as follows:
Mr. S.S.N. Moorthy

GFQ, 1st Floor, B. Block,
Summit Apartments,
Mettupalayam Road,
Coimbatore-641 043
Email- ssnm1950@yahoo.com
Mobile- 09500998610
63.0 PRICE VARIATION FOR STRUCTURAL STEEL

The price variation shall be applicable on supply price of bulk steel material for site
fabrication/construction for permanent incorporation in work i.e. for structural steel, steel plates
& Reinforcement Bar only:
Vm = (IR x Q) x M - Mo
Mo
Where
Vm = Variation in supply price of structural steel, steel plates &
Reinforcement Bar
IR = Rate of steel items (structural steel, steel plates & Reinforcement Bar)
declared by SAIL on the due date of submission of bid.
Q = Qty. of Structural Steel,steel plates & Reinforcement Bar executed by
Contractor & certified by Engineer-In-Charge.
Mo = All India Wholesale Price Index for relevant items (STEEL:LONG/
STEEL:FLAT) as released by Office of Economic Advisor to Govt. of
India, Ministry of Commerce and Industry on the last date of submission of
Bid (including extension in the date if any).
M = All India Wholesale Price Index for relevant items (STEEL:LONG/
STEEL:FLAT) as released by Office of Economic Advisor to Govt. of
_________________________________________________________________________________
Gurugram
Piling Works
India, Ministry of Commerce and Industry on the date of placement of

Purchase Order to Material supplier.
The above price variations shall be applicable only for structural steel, steel plates &
Reinforcement Bar (excluding chequered plate & gratings); for which purchase orders are
placed within 75 % of original time schedule of the contract; reckoned from the date of issue of
notification of award and brought to site within original time schedule of the contract. For the
materials which are brought at site beyond the above time period, price variation clause shall
not be applicable even if the purchase orders are placed within 75 % of original time schedule
of the contract.In case the Contractor fails to place the purchase order within 75% of original
time schedule of the contract for the reasons not attributable to the Contractor (i.e. non
issuance of relevant AFC drawings etc.), same shall be notified to Engineer-In-charge for
applicability of price variation clause as mentioned above. Engineer-In-charge decision in this
regard shall be final and binding on Contractor.
The purchase orders for all items, for which price variation is applied, as mentioned above,
shall be sent to Engineer-In-Charge immediately after placement of purchase order to the
vendor, but not later than 7 days after placement of such purchase order.
64.0 FRAUDULENT PRACTICES

64.1 The OWNER requires that Bidders / Contractors observe the highest standard of
ethics during the award/ execution of Contract. "Fraudulent Practice" means a
misrepresentation of facts in order to influence the award of a Contract to the
detriment of the Owner, and includes collusive practice among bidders (prior to or
after bid submission) designed to establish bid prices at artificial non-competitive levels
and to deprive the Owner of the benefits of free and open competition.
a) The OWNER will reject a proposal for award if it determines that the bidder
recommended for award has engaged in fraudulent practices in competing for the
Contract in question.
Bidder is required to furnish the complete and correct information/ documents

required for evaluation of their bids. If the information/ documents forming basis of
evaluation is found to be false/ forged, the same shall be considered adequate
ground for rejection of bids and forfeiture of Earnest Money Deposit.
b) In case, the information/ document furnished by the Bidder / Contractor forming
basis of evaluation of his bid is found to be false / forged after the award of the
contract, Owner shall have full right to terminate the contract and get the remaining
job executed at the risk & cost of such Bidder/ Contractor without any prejudice to
other rights available to Owner under the contract such as forfeiture of CPBG /
Security Deposit, withholding of payment etc.
c) In case, this issue of submission of false documents comes to the notice after
execution of work, Owner shall have full right to forfeit any amount due to the
Bidder / Contractor along with forfeiture of CPBG / Security Deposit furnished by
the bidder / contractor.
d) Further, such bidder / contractor shall be put on Blacklist/ Holiday/ Negative List of
OWNER/EIL debarring them from future business with Owner & EIL for a time
period, as per the prevailing policy of OWNER & EIL.
65.0 MODIFICATION TO GCC

65.1 Quantity Variation:
_________________________________________________________________________________
Gurugram
Piling Works
Clause no. 61 A (d) of GCC shall stand partially modified to the following extent:
The quantities of Schedule of Rates are approximate and may vary to any extent
individually. The approved Schedule of Rates of contract will be applicable for variations
upto plus or minus (+/-) 25% of estimated Contract Value. No revision of Schedule of
Rates will be permitted for such variations of individual quantities, addition of new items,
alterations, addition/deletion or substitution of items, as mentioned above. Quantities
mentioned and accepted in joint measurement sheet shall be final and binding on the
contractor.
Quantity variation statement to be prepared by contractor based on the AFC drawings

and the actual quantity executed at site in the prescribed format decided by Engineer –
In- Charge and shall be submitted along with each RA Bills on achieving 50% progress
onwards.
65.2 Guidelines for medical fitness certification of Workers employed for working at
elevation:
The following guidelines are incorporated under Section-IX: Safety / Security Regulation
of Refinery of GCC.
The contractor shall ensure the following at time of working at higher elevation:-
i) Doctor’s fitness certificate shall be mandatory for workers executing work at a
height more than 30 meters using temporary structures.
ii) List of workers engaged for working at heights more than 30 meters shall be
forwarded to OHC for medical examination.
iii) Tests / Parameters for medical fitness shall be as per CMO (OHC).
iv) BPCL-KR medical officer will issue the Fitness certificate with validity (6 months)
and shall endorse in the entry pass.
v) The fitness certificate shall be renewed every 6 months.
vi) The medical fitness for those employed in working at height shall be included in
the work permit given for such jobs.
65.3 Land for Contractor’s Field, Go-down and Workshop
Clause no.2.3 (Fabrication yard) of GCC shall stand partially modified to the extent as
detailed in clause no.51.0 of Special Conditions of Contract.
Clause no. 33 (Contractor’s office space) of GCC shall stand modified to the extent as
detailed in cl.no. 28.7 of Special Conditions of Contract.
Installation of Batching Plant shall be as mentioned in cl.no. 28.6 of Special Conditions

of Contract.
65.4 Abnormal Rates
Clause no. 63 of GCC shall stand modified to the extent as detailed in cl.no.44.0 of
Special Conditions of Contract (SCC)
65.5 Force Majeure

The following para is added at the end of clause no. 20 of General Conditions of
Contract:
“Eventualities of disruptions including Hartals / Bandhs, Quarry Strikes, Transportation
Contractors’ strike, Cement Manufacturers’ strike, Tipper Lorry Strike having a duration
of more than 10 (Ten) consecutive days are considered as the cause of force majeure.
The contractor must advice BPCL by a registered letter duly certified by statutory
_________________________________________________________________________________
Gurugram
Piling Works
authorities or by local chamber of commerce, the beginning and the end of such cause
of Force Majeure condition as defined above.
Contractor shall make all arrangements to ensure continuity in works in the condition of
eventualities as above without any disruption for a minimum period of 10 (Ten)
consecutive days including but not limited to supply & storage of materials of
construction (cement, structural steel, TMT bars etc), arrangement for construction
manpower labour, skilled/ unskilled manpower, equipment & machinery and all other
resources/ activities deemed necessary for continuous execution of work for such
period. Contractor shall not be entitled for any time extension due to failure of contractor
to comply with the above requirement.”
66.0 CALIBRATION REQUIREMENT OF MONTORING AND MEASURING DEVICES

AT CONSTRUCTION SITES
66.1 Contractor shall calibrate the monitoring and measuring devices from time to time to be
used for this contract at construction sites as per the requirement specified in Standard
document no. 7-82-0002 Rev.0 attached as Annexure-XV to SCC.
_________________________________________________________________________________
Gurugram
BS-VI (MS BLOCK) Annexures to SCC
Bharat Petroleum Corporation Limited – Kochi Refinery
Job Number: B034 Sheet 1 of 1
ANNEXURES
TO
SPECIAL CONDITIONS
OF
CONTRACT

Gurgaon
BS-VI (MS BLOCK) SCC: Annexure-I: Scope of Work
Job Number: B034 Page 1 of 2
SCOPE OF WORK
[ANNEXURE - I TO SPECIAL CONDITIONS OF CONTRACT]

Gurgaon
BS-VI (MS BLOCK) SCC: Annexure-I: Scope of Work
SCOPE OF WORK
The scope of work is mentioned in Technical part of Bidding Document.

Gurgaon
BS-VI (MS BLOCK) SCC : Annexure-II: Scope of Supply
SCOPE OF SUPPLY
[ANNEXURE - II TO SPECIAL CONDITIONS OF CONTRACT]

Gurugram
BS-VI (MS BLOCK) SCC : Annexure-II: Scope of Supply
SCOPE OF SUPPLY
1.0 The Contractor’s and Owner’s scope of supply shall be as specified in the
documents of Technical Volume and Schedule of Rates enclosed with the
Bidding Document.

Gurugram
BS-VI (MS BLOCK) SCC : Annexure-III : Time Schedule
TIME SCHEDULE
[ANNEXURE - III TO SPECIAL CONDITIONS OF CONTRACT]

Gurugram
BS-VI (MS BLOCK) SCC : Annexure-III : Time Schedule
TIME SCHEDULE
NAME OF WORK TIME OF COMPLETION

PILING WORKS
05 (Five) Months for Entire
FOR works
BS-VI MS BLOCK PROJECT OF (Refer Note-1 below).
M/s BPCL KOCHI REFINERY, KOCHI, KERALA
BIDDING DOC. NO.: BM/B034-0MN-CE-TN-
8000/1000
Note:
1. The time of completion shall be reckoned from the date of award of Contract,
which shall be the date of issue of Fax of Acceptance (FOA). Time of
Completion for entire work shall be 05 (Five) Months from the date of issue of Fax of
Acceptance (FOA).
Liquidated Damages / Price Reduction due to delay in completion of work shall be
applicable considering Time of completion for the entire works i.e. 05 months reckoned
from the date of issue of FOA.
2. The time indicated is for completing all the works in all respects as per
specifications, codes, drawings and instructions of Engineer-in-Charge.
3. It should be noted that the period of completion of all works given above
includes time required for mobilisation at Site, carrying out the works as per the
requirements of Contract documents, demobilisation, preparation of all reports
in requisite quantities as mentioned in the Bidding Document, rectifications, if
any, rework, etc. complete in all respects to the entire satisfaction of Engineer-
in-Charge.
(STAMP & SIGNATURE OF BIDDER)

Gurugram
BS-VI (MS BLOCK) SCC : Annexure-IV : Measurement of Work
MEASUREMENT OF WORK
[ANNEXURE - IV TO SPECIAL CONDITIONS OF CONTRACT]

Gurugram
MEASUREMENT OF WORK
1.0 GENERAL
1.1 The mode of measurement shall be as mentioned in relevant standard

specification incorporated in the Bidding Document. Any other mode of
measurements not covered in above specifications shall be followed in
accordance with relevant BIS codes /Schedule of Rates/ Specifications etc. and/or
as decided by Engineer-in-Charge. Only the relevant mode(s) of measurement as
detailed in this Section shall be applicable for the items covered in the scope of
work / Schedule of Rates of the Bidding Document.
1.2 Payment will be made on the basis of joint measurements taken by Contractor
and certified by Engineer-In-Charge. Measurement shall be based on "Approved
for Construction" drawings, to the extent that the work conforms to the drawings
and details are adequate.
1.3 Wherever work is executed based on instructions of Engineer-In-Charge or details

are not adequate in the drawings, physical measurements shall be taken by
Contractor in the presence of Engineer-In-Charge.
1.4 Measurements of weights shall be in metric tonnes corrected to the nearest

Kilogram. Linear measurements shall be in meters corrected to the nearest
centimetres.
1.5 The weights mentioned in the drawing or shipping list shall be the basis for
payment. If mountings for panels etc. are packed separately, their erection
weights shall include all mountings.
1.6 No other payment either for temporary works connected with this Contract or for
any other item such as weld, shims, packing plates etc. shall be made. Such items
shall be deemed to have been included for in the rates quoted.
1.7 Measurements will be made for various items under schedule of rates on the
following basis as indicated in the unit column
i) Weights MT or Kg
ii) Length M (Metre)
iii) Number No.
iv) Volume Cu.M
v) Area Sq.M
1.8 Wherever the unit of items has been indicated as lumpsum, the payment shall be
made on lumpsum basis on completion & no mode of measurement shall be
applicable.
1.9 The measurement for cable laying shall be made on the basis of length actually
laid from lug to lug including length of loops provided.

Gurugram
2.0 STRUCTURAL STEEL WORK & MISCELLANEOUS STRUCTURES
2.1 Payment for steel work shall be made on basis of admissible weight of the structure
accepted, the weight being determined as described below.
2.2 The weight for payment will be assessed from the approved fabrication drawings
and the respective bill of materials prepared by the Contractor and approved by the
Engineer-in-Charge. The weight of structural material/Plate shall be calculated
wherever necessary on the basis of IS Hand Book. If sections are different from IS
Sections, then Manufacturer Hand Book shall be referred to.
2.3 Sections built out of plates/structural shall be paid on the actual weight incorporated
except for gussets which will be paid on the weight of the smallest rectangle
enclosing the shape.
2.4 Gratings shall be paid on the basis of calculated weights as determined from the
dimensions given on the design drawings/bill of materials. Full deduction shall be
made for all opening above 300 mm size and skews.
2.5 Welds, bolts, nuts, washers etc. shall not be measured. Rate of structural steel
work shall be deemed to include the same.
2.6 No other payment either for temporary works or for any other item such as welds,
shims, packing plates etc., shall be made. Such items shall be deemed to have
been included in the rate quoted for steel work.

Gurugram
BS-VI (MS BLOCK) SCC : Annexure-V : Terms of Payment
Bharat Petroleum Corporation Limited - Kochi Refinery
TERMS OF PAYMENT
[ANNEXURE-V TO SPECIAL CONDITIONS OF CONTRACT]

Gurugram
1.0 MOBILIZATION ADVANCE

1.1 No Mobilisation Advance shall be paid to the CONTRACTOR.
2.0 SECURED ADVANCE ON MATERIALS

2.1 No Secured Advance on materials shall be paid to the CONTRACTOR.
3.0 ON ACCOUNT PAYMENTS

Progress Payments shall be released to Contractor against monthly running
account bills duly certified by Engineer-in-charge after affecting the necessary
deductions. The basis for payment against various items shall be as below:
S. NATURE OF PAYMENT TERMS

NO. WORK
1. CIVIL
Soil
1.1 - 80% on completion of work on prorate basis as certified in
Investigation/
progress bill.
Geotechnical /
Topographical - 15% on submission of Final Documentation / Reports.
& route - 5% on completion of all works in all respects and issuance of
survey completion certificate.
1.2 Piling – - 95% on installation of individual Pile for full length.

Installation
- 05% on completion of all works in all respects and issuance of
completion certificate.
1.3 Piling - testing - 80% on field testing.

- 15% on submission of test reports along with analysis and
acceptance thereof.

Gurugram
1.4 U/G Piping a. CARBON STEEL (PIPES – FREE ISSUE)

Measurement - 20% on fabrication.
in Running
Meter - 30% on NDT, Pre-testing, wrapping, coating.
- 30% on laying in position, welding, radiography etc.
- 15% after flushing, hydro-testing and back filling of trenches.
05% on completion of all works in all respects and issuance of
-
b. CARBON STEEL (CEMENT LINED) (PIPES – FREE ISSUE)
- 15% on completion of Cement lining and receipt of lined pipe
at site.
- 20% on fabrication.
- 25% on NDT, Pre-testing, wrapping, coating.
- 20% on laying in position, welding, radiography etc.
Note: Contractor shall submit the Bank Guarantee for an
equivalent amount of Free Issue Material taken outside the
Project premises for cement lining purpose with validity till receipt
of materials at Project premises plus 03 Months claim period.
c. CARBON STEEL PIPES – SUPPLIED BY CONTRACTOR)

- 05% on issuance of sub-order and submission of equivalent
bank guarantee valid till receipt and acceptance of material at
site plus 03 Months claim period
- 45% on receipt and acceptance of pipes at site.
- 10% on laying in position, welding, jointing, radiography etc.
d. CARBON STEEL CEMENT LINED PIPES – CONTRACTOR
SUPPLIED
- 05% on issuance of sub-order (for bare line pipes or cemented
line pipes) and submission of equivalent bank guarantee valid
till receipt and acceptance of material at site plus 03 Months
claim period
- 55% (#) on receipt and acceptance of Cement lined pipe at
site.
- 10% on layingGurugram
in position, welding, jointing, radiography etc.
1.5 U/G Piping CARBON STEEL (PIPES – FREE ISSUE)- Incase SOR items
Measurement are in Inch dia (fabrication) and Inch meter (erection)
in In-Dia& In- Fabrication (ID)
Meter
- 65% on welding of joints.
- 30% on radiography and other examinations, repair of welds,
repeat radiography, extensions and penalty shots, if any,
making the spools ready for erection.
Erection (IM)
- 30% on pre-testing, coating & wrapping of prefabricated pipes.
- 45% on trenching, laying in position, field welding, jointing,
radiography and ready for hydrotesting.
- 20% on hydrotesting, drying, (if applicable) and backfilling of
trenches.
1.6 Specials / - 85% after welding of joints & its acceptance.

Mitres for U/G
piping - 10% after completion of tests as per respective piping spec,
wrapping/coating, painting(as applicable).
2. CIVIL, STRUCTURAL AND ARCHITECTURAL WORKS
2.1 Structural I. In case of Contractor supplied material.

steel works
a. FABRICATION AT SITE
- 05% on finalization of quantities, plan and submission of
approved fabrication drawings.
- 50% on receipt and acceptance of material at site.
- 20% on fabrication, surface preparation and application of
primer coat.
- 15% on erection, alignment, welding, grouting etc.

Gurugram
b. FABRICATION AT YARD OUTSIDE PROJECT PREMISES

- 05% on finalization of quantities, plan and submission of approved
fabrication drawings.
- 05% on issuance of sub-order and submission of equivalent rolling
bank guarantee valid till receipt and acceptance of material at site
plus 03 Months claim period.
- 50% on receipt and acceptance of material at contractor fabrication
yard outside the Project premises against Rolling Bank Guarantee
for an equivalent amount of materials at contractor’s shop with a
validity till receipt of materials at Project premises plus 03 Months
claim period.
- 20% on fabrication, surface preparation and application of primer
and receipt of fabricated structures at site.
- 15% on erection, alignment, welding etc.
II. At issue rates (Chargeable basis)
- 05% on finalization of quantity, plan and submission of
- 75% on transportation of material from storage yard / stores
points to fabrication yard and fabrication surface preparation
and application of primer coat.
- 15% on erection, alignment, welding/grouting etc.
III. Free Issue
- 05% on finalization of quantity, plan and submission of
- 50% on transportation from storage yard / stores points to
fabrication yard, fabrication, surface preparation and
application of primer coat.
- 40% on erection, alignment, welding/grouting etc.
2.2 Reinforcement - 05% on issuance of sub-order and submission of equivalent

steel bank guarantee valid till receipt and acceptance of material at
- 25% on cutting, laying and acceptance thereof.
2.3 Precast - 60% on completion of casting work duly certified by Engineer-

concrete in- charge.

Gurugram
Item/ Block - 35% on completion of erection, alignment, leveling etc.

(Contractor - 05% on completion of all works in all respects and issuance of
supplied completion certificate.
material)
2.4 Precast - 50% on completion of casting work duly certified by Engineer-

concrete in- charge.
Item/ Block
- 45% on completion of erection, alignment, leveling etc.
(Cement Free
issue
material)
2.5 Structural - 95% (##)after completion of touch up/repair of primer and

Steel Painting intermediate coat/coats and final coat.
Works
(##) Further break up of payment schedule, if necessary, shall be
recommended / approved by Engineer-in-charge depending on
number of intermediate coats.
2.6 Composite Composite items of Reinforced Cement Concrete (RCC) work

items. inclusive of Excavation, shoring, strutting, Plane Cement Concrete
(PCC), Centring and shuttering, back filling and disposal of surplus
earth in sub-structure:
- 35% on completion of earth work in excavation, PCC
centering & shuttering
- 45% on completion of RCC
- 15% on back filling and removal of surplus earth
completion certificate
2.7 Composite Composite items of RCC work in non suspended

items. slabs/pavement slabs including pedestals, ramps etc.
- 40% on completion of sand filling, centering, shuttering and
PCC
- 55% on completion of RCC
2.8 Composite Brick works in sub-structure

items.
- 50% on completion of excavation and PCC and receipt of
Bricks at site
- 25% on completion of Brick works
- 20% on completion of back filling and disposal of surplus
earth

Gurugram
2.9 Architectural Steel / Aluminium / Glazed Glass / PVC etc. Doors, Windows &
works. Ventilators
- 65% on receipt of material at site
- 20% on Installation and acceptance
Roofing
- 20% on Installation and acceptance
False Ceiling, False flooring,

- 25% on Installation in position and acceptance
Cladding /Facades etc.
- 25% on Fixing/ Installation and acceptance
Modular Furniture
- 10 % on approval of furniture drawings at least in Code II
- 25% on Fixing/ Installation and acceptance
The above payment terms will be applicable for Similar items in

Gurugram
MISCELLANEOUS ITEMS. The decision of Engineer-in-charge on

identification of similar items shall be binding on the Contractor.
2.10 Platform,
Ladder
I. In case of Contractor supplied material
primer.
- 15% on erection, aligning and welding.
b. FABRICATION AT YARD OUTSIDE PROJECT PREMISES /

VENDOR’S SHOP
for an equivalent amount of materials at contractor shop with
claim period.
- 30% on fabrication, surface preparation and application of primer
and receipt of fabricated material at site.

points to fabrication yard, fabrication, surface preparation and
III. Free Issue


Gurugram
2.11 Hand Railing I. In case of Contractor supplied material

primer and galvanizing (if applicable )
- 15% on erection, aligning and welding.
- 10% after completion of completion of final painting.
points to fabrication yard, fabrication, surface preparation and
application of primer coat ,galvanizing and painting (if
applicable)
III. Free Issue
application of primer coat galvanizing and painting (if
applicable)
2.12 Gratings Contractor supplied gratings (Grating Fabricated outside refinery)

- 10% on issuance of sub-order and submission of equivalent bank
guarantee valid till receipt and acceptance of material at site plus 03
Months claim period.
for an equivalent amount of materials at contractor’s shop with a
claim period.
- 30% on receipt of finished gratings at site.
- 15% on erection, aligning, welding and completion of final
painting or touchup as applicable.

Gurugram
Contractor supplied gratings (Grating in final condition ordered on

sub-vendor)
- 10% on issuance of sub-order and submission of equivalent bank
guarantee valid till receipt and acceptance of material at site plus 03
Months claim period.
- 60% on receipt of finished gratings at site.
- 25% on erection, aligning, welding and completion of final
painting or touchup as applicable.
2.13 Other Civil, - 95% on completion of work as certified in progress bill.

Structural &
Architectural - 05% on completion of all works in all respects and issuance of
works completion certificate.
3. Miscellaneous - 95% on completion of work as certified in progress bill.

Works
4. For Lump sum - 95% on completion of total work in all respects. (For all lumpsum
Rate Item item included in Schedule of Rate, Contractor shall furnish price
breakup for quoted lumpsum prices for the approval of Engineer-
in-Charge. Progressive payment for such items shall be made
accordingly. In this regard decision of Engineer-in- Charge shall
be final and binding to the Contractor.)
NOTES:
1. The above payment terms commensurate with the work executed duly certified by
Engineer-in-charge.
2. The above progress payments are subject to deductions towards income tax and other
statutory deductions as applicable as per terms of the Contract.

Gurugram
MINIMUM EQUIPMENT, TOOLS & TACKLES
[ANNEXURE - VI TO SPECIAL CONDITIONS OF CONTRACT]
Page 1 of 2
KEY CONSTRUCTION EQUIPMENTS TO BE MOBILIZED BY THE
CONTRACTOR DURING EXECUTION OF PILING WORKS OF MS
BLOCK PROJECT OF M/s BPCL
(BIDDING DOC. NO. B034-0MN-81-41-CE-T-8000)
SL. EQUIPMENT DESCRIPTION CAPACITY REQUIREMENT
NO. DURING CONSTN
1. HYDRAULIC/ PNEUMATIC RIG & RELEVANT 8
ACCESSORIES INCLUDING ROCK CUTTER/ROCK
DRILLING BIT (FOR DISINTEGRATED/ WEATHERED/
HARD ROCK STRATA) FOR BORED CAST-IN-SITU RCC
STRAIGHT SHAFTED PILES ALONG WITH CRANE FOR
ASSEMBLY OF RIG.
2. CONVENTIONAL PILING RIG & RELEVANT 2
ACCESSORIES FOR BORED CAST-IN-SITU RCC STRAIGHT
SHAFTED PILES
3. TOOLS AND TACKLES FOR LOW STRAIN INTEGRITY AS REQUIRED
TEST (as per ASTM D5882)
4. EQUIPMENTS & ACCESSORIES FOR PILE LOAD TESTING AS REQUIRED
(VERTICAL, PULLOUT AND LATERAL) AS PER SOQ
5. HYDRAULIC CRANE (MODEL NO: TRX Series- K10,F15 10-18 MT 5
TRX 1651, TRXS 2319 , MAC 1214, FX 120, FX150, 15XWE,
15XWF Rhino110 FC,ETC.) WITH AUDIO-VISUAL
SIGNALLING DEVICES AND LIMIT SWITHES
6. HYDRAULIC EXCAVATOR WITH REVERSE HORN AND 0.3/ 0.7 M3 1
REAR LIGHT/MIRROR
7. TRACTOR TRAILER 4
8. READY MIXED CONCRETE (RMC) PLANT/ SUPPLIER 15-20 M3/ HR 1
9. BAR CUTTING AND BENDING MACHINE 1
10. ELECTRICIAN TOOL KIT AS REQUIRED
11. LABORATORY EQPTS AS REQUIRED
NOTES:
1. The details are of key construction equipments in good working condition, required to be mobilized by
the Contractor, to complete the work within the schedule. The actual deployment schedule of
Construction Equipments shall be approved by Engineer-in-charge. Contractor shall augment the above
list with additional numbers/categories of equipments, tools & tackles, as required and directed by
Engineer-In charge to complete the work within the completion time schedule and quoted price.
2. Contractor to confirm that the above key equipments are available with him in good working condition
and shall be timely mobilized on this project site. Contractor has the option to hire some of these
equipments form equipment-hiring agencies also.
3. Owner/EIL reserves the right to physically check & verify the availability of these equipments prior to
award of work.
4. Contractor shall replace any defective/damaged equipment promptly to complete the work without any
time & cost implication to the Owner/EIL.
5. Instruments (as applicable) to be made available with valid calibration certificate, issued by NABL
accredited laboratory.
Page 2 of 2
MINIMUM KEY CONSTRUCTION MANPOWER
[ANNEXURE - VII TO SPECIAL CONDITIONS OF CONTRACT]
Page 1 of 2
KEY CONSTRUCTION MANPOWER TO BE DEPLOYED BY THE CONTRACTOR
DURING EXECUTION OF PILING WORKS OF MS BLOCK PROJECT
OF M/s BPCL
(BIDDING DOC. NO. B034-0MN-81-41-CE-T-8000)
S. DESCRIPTION NOS.
NO.
1. RCM/ SITE-IN-CHARGE 1
2. LEAD DISCIPLINE ENGINEER
- CIVIL 1
3. LEAD QA/QC ENGINEER 1
4. PLANNING ENGINEER 1
5. SAFETY OFFICER, SUPERVISOR, ETC AS PER HSE SPEC (6-82-0001)
6. QUANTITY SURVEYOR 1
7. DISCIPLINE ENGINEERS/ SUPERVISORS
- CIVIL 2+6
- QA/QC ENGINEER 2
NOTES:
1) The details are of key construction manpower required to be mobilized by the contractor to
complete the work within schedule. Contractor is required to augment the above list with
additional numbers/categories of personnel as required and directed by Engineer-In charge to
complete the work within the completion time schedule and quoted price.
2) The Key Construction Personnel identified above shall be well qualified & having adequate
relevant experience, as specified in document No. 7-82-0003 enclosed elsewhere in the bidding
document. The other manpower shall also be qualified and experienced with their assigned work.
3) CVs of key persons proposed to be deployed shall be submitted to Owner/Engineer-In-charge

prior to their mobilization at site. The mobilization of key personnel shall be done at site subject
to prior approval of their CVs by Owner/Engineer-In-charge.
Page 2 of 2
BS-VI (MS BLOCK) Annexure-VIII to SCC: QS
Job Number: B034
QUALIFICATION AND EXPERIENCE

OF KEY SUERVISORY PERSONNEL
[ANNEXURE - VIII TO SPECIAL CONDITIONS OF CONTRACT]

Gurugram
QUALIFICATION & EXPERIENCE STANDARD No.
fry NGINEERS REQUIREMENT OF KEY CONSTRUCTION 7-82-0003 Rev. 0
INDIAA LIMITED PERSONNEL AND PENALTY FOR THEIR
(A Govt of India Undertaking)
NON-MOBILIZATION Page 1 of 5
Infer Wgrur chliA4 31-4Wa

d vi 3Tra 311-{ amit-n rr-{
QUALIFICATION & EXPERIENCE

REQUIREMENT OF KEY CONSTRUCTION
PERSONNEL AND PENALTY FOR THEIR NON-
MOBILIZATION
0 12.06.2015 Issued as Standard RK MD SC

Standards Standards
Committee Bureau
Rev. Prepared Checked
Date Purpose Convenor Chairman
No by by
Approved by
Format No. 8-00-0001-F2 Rev. 0 Copyright EIL — All rights reserved

k31 '=1 ENGINEERS
Og aiElf5reg INDIA LIMITED
7-82-0003 Rev. 0
(viwn rirave maJoura) (A Govt. India Undertaking)
PERSONNEL AND PENALTY FOR THEIR
Abbreviations:
CV : Curriculum Vitae
EPC : Engineering, Procurement & Construction
EPCC : Engineering, Procurement, Construction & Commissioning
ISO : International Organization for Standardization
NDT : Non Destructive Testing
QA/QC : Quality Assurance /Quality Control
RT : Radiography Testing
UT Ultrasonic Testing
Construction Standards Committee
Convenor: Sh. M Deshpande, ED (Construction)
Members: Sh. S N Bhatnagar, GM (Construction)

Sh. Rakesh Nanda, GM (Piping)
Sh. Rajeev Jain, DGM, (C&P)
Sh. Janak Kishore , DGM (Projects)
Sh. Ravindra Kumar, AGM (Construction)
Sh. D Jana, AGM (Construction)

t31
9-ae..1e-IMENGINEERS REQUIREMENT OF KEY CONSTRUCTION
III ttileg 4110"; INDIA LIMITED 7-82-0003 Rev. 0
GON of Intim undertaking)
CONTENTS
1. QUALIFICATION & EXPERIENCE (POST QUALIFICATION) 4
2. PENALTY FOR NON - MOBILIZATION OF KEY CONSTRUCTION PERSONNEL 5

0-11aeleiffAH ENGINEERS
-
Et5leg 1410 INDIA LIMITED 7-82-0003 Rev. 0
(A Govt of India Undertaking)
1. QUALIFICATION & EXPERIENCE (POST QUALIFICATION)
CATEGORY QUALIFICATION & EXPERIENCE (POST QUALIFICATION) REQUIRED

Degree or Diploma in Engineering with minimum following relevant experience in
construction:
Resident Construction
Manager/ Resident Contract value (Rs) --• < 5 Cr. works 5-20 Cr. works > 20 Cr. works
Engineer/Site-In-Charge
Degree holders 5 yrs 10 yrs 15 yrs
Diploma holders 8 yrs 13 yrs 20 yrs
Degree or Diploma in relevant Engineering discipline with following minimum experience in
Construction:
Lead Discipline Engineer
(Mechanical, Civil, Electrical, Contract value (Rs) • < 20 Cr. works > 20 Cr. works
Instrumentation) Degree holders 5 yrs 10 yrs
Diploma holders 8 yrs 13 yrs

Degree or Diploma in Mechanical Engineering/ Metallurgy with the following experience in
Welding & NDT (Non Destructive Testing) and possessing valid Level-II certificate in the
relevant NDT methodology (RT/UT)
Lead Welding/
Contract value (Rs) • < 20 Cr. Works > 20 Cr. Works
NDT Engineer
Degree holders 5 yrs 10 yrs
Diploma holders 8 yrs 13 yrs
Degree in Engineering with following experience (refer Note also):
Contract value (Rs) lo < 20 Cr. Works > 20 Cr. Works
Lead QA/QC Engineer
5 yrs of construction 10 yrs of construction
Experience experience of which 2 years in experience of which 3 years
QA/QC in QA/QC.
Degree in Engineering with following experience in Planning & Scheduling:
Lead Planning Engineer Contract value (Rs) < 20 Cr. works

_ > 20 Cr. works
Experience 5 yrs. 8 yrs.
Safety Officer/ Supervisor As per specification for HSE Management at construction sites enclosed elsewhere in the bid.
Diploma in Engineering or Diploma in Materials Management or Graduate in any stream with

min. following experience in Warehousing/ Stores Management:
Warehouse- In- Charge/
Materials Manager Contract value (Rs) < 20 Cr. works
_ > 20 Cr. works
Experience 5 yrs. 10 yrs.

Degree or Diploma in Engineering with minimum following experience in quantity
estimation, field measuremen , rate analysis, bill preparation etc. in Construction field:
Quantity Surveyor Contract value (Rs) • < 20 Cr. works > 20 Cr. works
Degree holders 2 yrs. 5 yrs.
Diploma holders 5 yrs. 10 yrs.
Discipline Engineer (Including Degree in relevant Engineering Discipline with minimum 2 years of relevant experience in
construction or Diploma in relevant Engineering Discipline with minimum 4 years of relevant
welding/ NDT, QA/QC and
Planning) experience in Construction. Welding /NDT engineer shall possess valid Level-II certificate in
the relevant NDT methodology (RT/UT)

1f kit ENGINEERS REQUIREMENT OF KEY CONSTRUCTION
Sift!' kiltift INDIA LIMITED 7-82-0003 Rev. 0
1.1P,1 eircnie ANOITA) (A Govt of lode Undertaking)
Notes: (for Table on previous page)
1. For Mechanical, Composite, EPC or EPCC Contracts of value more than Rupees 20 crores, the
Lead QA/QC Engineer shall be a qualified internal auditor for ISO 9001.
2. CVs of key construction personnel proposed to be deployed shall be submitted to
Owner/Engineer-in-Charge prior to their mobilization at site. The mobilization of key
personnel shall be done at site subject to prior approval of their CVs by Owner/Engineer-in-
Charge.
2. PENALTY FOR NON - MOBILIZATION OF KEY CONSTRUCTION PERSONNEL
Penalty for non-mobilization per day per person after the contractual mobilisation period /
mobilisation schedule agreed during Kick off Meeting / jointly agreed between contractor
and PMC / owner based on front availability etc.
- Rs. 5000/- for Resident Construction Manager/ Resident Engineer/ Site-in-Charge;
- Rs. 3000/- for Lead QA/QC Engineer, Lead Planning Engineer, Warehouse In-charge Lead
Discipline Engineer, Lead Welding/ NDT Engineer and the Quantity Surveyor
- Safety Officer (As per HSE Specification)
Notes: (for Penalty clauses)

a) All intervening off days (Sundays etc.) and holidays will be counted for levy of penalty
b) Mobilised personnel shall not be demobilised till contractual completion or based on consent
of Engineer-in-Charge else penalties as above shall be applied.
c) Total of above penalties shall not exceed 3% of the contract value.
d) The above penalties are over & above all other contractual provisions with respect to
penalties.

BS-VI (MS BLOCK) Annexure-IX to SCC: QMS
Job Number: B034
QUALITY MANAGEMENT SYSTEM

REQUIREMENT
[ANNEXURE - IX TO SPECIAL CONDITIONS OF CONTRACT]

Gurugram
BS-VI (MS BLOCK) Annexure-X to SCC: Health, Safety and Environment
Job Number: B034
HSE MANAGEMENT & OTHER

SAFETY REQUIREMENTS
[ANNEXURE - X TO SPECIAL CONDITIONS OF CONTRACT]

Gurugram
STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
ENGINEERS HEALTH, SAFETY &
6-82-0001 Rev. 7
4Igsirfal51-ag
lawn erexer7traaarnart
INDIA LIMITED
IA Govt of India Undertakengt
ENVIRONMENTAL
MANAGEMENT AT Page 1 of 90
CONSTRUCTION SITES
ui TETF 117
1:4744, laTkir LitircRui
Hlich RIF1411-1
STANDARD SPECIFICATIONFOR
HEALTH, SAFETY&ENVIRONMENTAL
(HSE)MANAGEMENT AT
CONSTRUCTION SITES
■
Leip>.,,e
uuto4,
0 1
7 31/01/2017
REVISED & UPDATED AS
6 26/02/2014
REVISED & UPDATED SM DJ RKD SC
5 19/12/2012 REVISED & UPDATED SM SM RKD DM
4 13/02/2008 REVISED & UPDATED AS RK SCB VC
3 17/07/2007 REVISED & UPDATED AS MPJ VNP VC
2 11/08/2005 REVISED & UPDATED MPJ MPJ VNP VJN
Standards Standards
Committee Bureau
Rev Date Purpose Prepared by Checked by Convenor Chairman
Approved by

HEALTH, SAFETY &
6-82-0001 Rev. 7
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITES Page 2 of 90
Abbreviations:
AERB : Atomic Energy Regulatory Board

ANSI : American National Standards Institute
BARC : Bhabha Atomic Research Centre
BS : British Standard
EIL : Engineers India Limited
BPCL : Bharat Petroleum Corporation Limited
ELCB : Earth Leakage Circuit Breaker
EPC : Engineering, Procurement and Construction
EPCC : Engineering, Procurement, Construction and Commissioning
ESI : Employee State Insurance
GCC : General Conditions of Contract
GM : General Manager
GTAW : Gas Tungsten Arc Welding
HOD : Head of Department
HSE : Health, Safety & Environment
HIRAC : Hazard, Identification Risk Assessment & Control
OISD : Oil Industry Safety Directorate
HV : High Voltage
IS : Indian Standard
IE : Indian Electricity
LOTO : Lock Out & Tag Out
LPG : Liquefied Petroleum Gas
LSTK : Lump Sum Turn Key
MV : Medium Voltage
PPE : Personal Protective Equipment
RCM : Resident Construction Manager or Site-in-Charge, as applicable
SCC : Special Conditions of Contract
SLI : Safe Load Indicator
TBT : Tool Box Talks
Convenor : Sh. T K Sen, ED(Construction)
Members : Sh. Amitava Pal, CGM (C)

Sh. S N Bhatnagar, GM (C)
Sh. M K Garg, GM (C)
Sh. A K Mishra, GM(C)
Sh. Janak Kishore, DGM (P)
Sh. Rajeev Jain, DGM (C&P)
Sh. Udayan Chakravarthy, AGM (Piping)
Sh. Ravindra Kumar, AGM (C)
Sh. Sunil Dahiya, AGM (C)
Format No. 8-00-0001-F1 Rev. 0 Copyright EIL – Al rights reserved

HEALTH, SAFETY &
6-82-0001 Rev. 7
CONTENTS
CLAUSE TITLE PAGE NO.

1.0 Scope 5
2.0 References 5
3.0 Requirement of Health, Safety and Environmental (HSE) 5
Management System to be complied by Bidders
3.1 Management Responsibility 5
3.1.1 HSE Policy & Objective 5
3.1.2 Management System 5
3.1.3 Indemnification 6
3.1.4 Deployment & Qualification of Safety 6
Personnel
3.1.5 Implementation, Inspection& Monitoring 8
3.1.6 Behavior Based Safety 9
3.1.7 Awareness 9
3.1.8 Fire prevention & First-Aid 9
3.1.9 Documentation 10
3.1.10 Audit 10
3.1.11 Meetings 11
3.1.12 Intoxicating drinks & drugs and smoking 11
3.1.13 Penalty 11
3.1.14 Accident/Incident investigation 14
3.2 House Keeping 14
3.3 HSE Measures 15
3.3.1 Construction Hazards 15
3.3.2 Accessibility 16
3.3.3 Personal Protective Equipment’s (PPEs) 16
3.3.4 Working at height 17

3.3.5 Scaffoldings 19
3.3.6 Electrical installations 19
3.3.7 Welding/Gas cutting 21
3.3.8 Ergonomics and tools & tackles 22
3.3.9 Occupational Health 23
3.3.10 Hazardous substances 23
3.3.11 Slips, trips & falls 23
3.3.12 Radiation exposure 23
3.3.13 Explosives/Blasting operations 24
3.3.14 Demolition/Dismantling 24
3.3.15 Road Safety 24
3.3.16 Welfare measures 26
3.3.17 Environment Protection 26
3.3.18 Rules & Regulations 26
Contd. to page 4 …

HEALTH, SAFETY &
6-82-0001 Rev. 7
3.3.19 Weather Protection 27

3.3.20 Communication 27
3.3.21 Confined Space Entry 27
3.3.22 Heavy Lifts 28
3.3.23 Key performance indicators 28
3.3.24 Unsuitable Land Conditions 29
3.3.25 Under Water Inspection 29
3.3.26 Excavation 29
3.4 Tool Box talks 30
3.5 Training & Induction Programme 30
3.6 Additional safety requirements for working Inside a running 31
3.7 Self Assessment and Enhancement 33
3.8 HSE Promotion 33
3.9 LOTO for isolation of energy source 33
4.0 Details of HSE Management System by Contractor
4.1 On Award of Contract 33
4.2 During Job Execution 33
4.3 During short listing of the sub-contractors 35
5.0 Records 35
Appendices
1. Standards/Codes on HSE Appendix-A
2. Details of First AID Box Appendix-B
3. Types of Fire Extinguishers & their Appln. Appendix-C
4. Indicative List of statutory Acts & Rules Appendix-D
5. Construction Hazards and their mitigation Appendix-E
6. Training subjects / topics Appendix-F
7. Construction Power Board ( typ) Appendix-G
8. List of HSE procedures Appendix-H
Attachments (Reporting Formats)
I Safety Walk through Report HSE-1 Rev.0
II Accident/Incident Report HSE-2 Rev.0
III Suppl. Accident/Incident Investigation Report HSE-3 Rev.0
IV Near Miss Incident Report/Dangerous occurrence HSE-4 Rev.0
V Monthly HSE Report HSE-5 Rev.0
VI Permit for Working at height HSE-6 Rev.0
VII Permit for Working in Confined Space HSE-7 Rev.0
VIII Permit for Radiation work HSE-8 Rev.0
IX Permit for Demolishing/ Dismantling HSE-9 Rev.0
X Daily Safety Checklist HSE-10 Rev.0
XI Housekeeping assessment & compliance HSE-11 Rev.0
XII Inspection of temporary electrical booth / HSE-12 Rev.0
installation
XIII Inspection for scaffolding HSE-13 Rev.0
XIV Permit for erection / modification & dismantling of HSE-14 Rev.0
scaffolding
XV Permit for heavy lift/critical erection HSE-15 Rev.0
XVI Permit Energy Isolation & De-Isolation HSE-16 Rev 0
XVII Permit for Excavation HSE-17 Rev 0
XVIII Environmental Aspect Impact Register HSE-18 Rev 0
XIX HIRAC Register HSE-19 Rev 0

HEALTH, SAFETY &
6-82-0001 Rev. 7
1.0 SCOPE
This specification establishes the Health, Safety and Environment (HSE) management
requirement to be complied by Contractors/ Vendors including their sub-contractors/ sub-
vendors during construction.
This specification is not intended to replace the necessary professional judgment needed to
design & implement an effective HSE system for construction activities and the contractor is
expected to fulfill HSE requirements in this specification as a minimum. It is expected that
contractor shall implement best HSE practices beyond whatever are mentioned in this
specification.
Requirements stipulated in this specification shall supplement the requirements of HSE

Management given in relevant Act(s)/ legislations, General Conditions of Contract (GCC),
Special Conditions of Contract (SCC) and Job (Technical) Specifications. Where different
documents stipulate different requirements, the most stringent shall apply.
2.0 REFERENCES
The document should be read in conjunction with following:
- General Conditions of Contract (GCC)

- Special Conditions of Contract (SCC)
- Building and other construction workers Act,
- Indian Factories Act
- Job (Technical) specifications
- Relevant International/ National Codes (refer Appendix-A for standards/codes on HSE)
- Relevant State & National Statutory requirements.
- Operating Manuals Recommendation of Manufacturer of various construction Machineries
- Occupation Health and Safety Management System (OHSAS 18001:2007) and
Environmental Management System (ISO 14001:2004).
3.0 REQUIREMENTS OF HEALTH, SAFETY & ENVIRONMENTAL (HSE)

MANAGEMENT SYSTEM TO BE COMPLIED BY BIDDERS
3.1 Management Responsibility
3.1.1 HSE Policy & Objectives
The Contractor should have a documented and duly approved HSE policy &objectives to
demonstrate commitment of their organization to ensure health, safety and environmental
aspects in their line of operations.
HSE Policy of the contractor shall be made available to Owner / EIL at the place of execution of
specific contract works, as a valid document.
3.1.2 Management System
The HSE management system of the Contractor shall cover the HSE requirements &
commitments to fulfill them, including but not limited to what have been specified under
clauses 1.0 and 2.0 above. The Contractor shall obtain the approval of its site specific HSE Plan
from EIL / Owner prior to commencement of any site works. Corporate as well as Site
management of the Contractor shall ensure compliance of their HSE Plan at work sites in its
entirety in true spirit.

HEALTH, SAFETY &
6-82-0001 Rev. 7
3.1.3 Indemnification
Contractor shall indemnify & hold harmless, Owner/EIL & their representatives, free from any
and all liabilities arising out of non-fulfillment of HSE requirements or its consequences.
3.1.4 Deployment & qualifications of Safety personnel
The Contractor shall designate/deploy various categories of HSE personnel at site as indicated
below in sufficient number. In no case, deployment of safety Supervisor / Safety Steward shall
substitute deployment of Safety Officer / Safety Engineer what is indicated in relevant statute of
BOCW Act i.e. deployment of safety officer/Safety Engineer is compulsory at project site. The
Safety supervisors, Safety stewards/Observer etc. Would facilitate the HSE tasks at grass root
level for construction sites and shall assist Safety Officer /Engineers.
Contractor shall appoint safety personnel as given below for every work shift (As per table
point):
Safety Observer/ Steward: Contractor shall depute one Safety Observer/Steward for
every 100 workers and additionally thereon.
Safety Supervisor: In addition to above, contractor shall depute one Safety
Supervisor for every 250 workers and additionally thereon.
Safety Engineer: In addition to above, one safety engineer/ officer for
every 1000 workers and additionally thereon.
Requirement of Safety Personnel for every shift

No. of Workers
deployed Safety Observer/
Safety Supervisor Safety Engineer/ Officer
Steward
1- 50
One
51-100
101-150 One
Two
151-200
201-250
Three
251-300 One
301-350
Four
351-400 Two
401-450
Five
451-500
Up to 1000 Ten Four
Up to 2000 Twenty Eight Two
In case any of the safety personnel leave the contractor the same shall be intimated to the
owner/ Consultant/ EIL. The contractor shall recruit new personnel and fill up the vacancy.
a) Safety Steward/Observer
As a minimum, he shall possess class XII pass certificate and trained in fire-fighting as
well as in safety/occupational health related subjects, with minimum two year of practical
experience in construction work environment and should have adequate knowledge of the
local language spoken by majority of the workers at the construction site.
HEALTH, SAFETY &
6-82-0001 Rev. 7
b) Safety Supervisor
As a minimum, he shall possess a recognized graduation Degree in Science (with Physics
& Chemistry) or a diploma in Engg. or Tech. with minimum Two years of practical
experience in construction work environment and should possess requisite skills to deal
with construction safety & fire related day-to-day issues.
c) Safety Officer / Safety Engineer
Safety officer/Engineer Should Possess following Qualification &Experience:
(i) Recognized degree in any branch of Engg. or Tech. or Architecture with practical
experience of working in a building or other construction work in supervisory
capacity for a period of not less than two years, or possessing recognized diploma in
any branch of Engg. or Tech with practical experience of working in a building or
other construction work in supervisory capacity for a period of not less than five
years.
(ii) Recognized degree or diploma in Industrial safety
(iii) Preferably have adequate knowledge of the language spoken by majority of the
workers at the construction site.
Alternately
(i) Person possessing Graduation Degree in Science with Physics & Chemistry and
degree or diploma in Industrial Safety (from any Indian institutes recognized by
AICTE or State Council of Tech. Education of any Indian State) with practical
experience of working in a building, plant or other construction works (as Safety
Officer, in line with Indian Factories Act, 1958) for a period of not less than five
years, may be considered as Safety Officer.
d) HSE In-Charge
In case there is more than one Safety Officer at any project construction site, one of them,
who is senior most by experience (in HSE discipline), may be designated as HSE In-
Charge. Duties & responsibilities of such person shall be commensurate with that of
relevant statute and primarily to coordinate with top management of Client and contractors.
In case the statutory requirements i.e. State or Central Acts and / or Rules as applicable like
the Building and Other Construction Workers’ Regulation of Employment and Conditions
of Service- Act,1996 or State Rules (wherever notified), the Factories Act, 1948 or Rules
(wherever notified), etc. are more stringent than above clarifications, the same shall be
followed.
Contractors shall ensure physical availability of safety personnel at the place of specific
work location, where Hot Work Permit is required/granted. No work shall be started at any
of the project sites until above safety personnel & concerned Site Engineer of Contractor
are physically deployed at site. The Contractor shall submit a HSE Organogram clearly
indicating the lines of responsibility and reporting system and elaborate the responsibilities
of safety personnel in their HSE Plan.
The Contractor shall verify & authenticate credentials of such safety personnel and furnish
Bio-Data/Resume/Curriculum Vitae of the safety personnel as above for EIL/Owner’s
approval, at least 1 month before the mobilization. The Contractor, whenever required,
shall arrange submission of original testimonials/certificates of their Safety personnel, to
EIL/Owner (for verification/scrutiny, etc.)

HEALTH, SAFETY &
6-82-0001 Rev. 7
Imposition / Realization of penalty shall not absolve the Contractor from his/ her
responsibility of deploying competent safety officer at site.
Adequate planning and deployment of safety personnel shall be ensured by the Contractor
so that field activities do not get affected because of non-deployment of competent &
qualified safety people in appropriate numbers.
3.1.5 Implementation, Inspection/ Monitoring
 The Contractor shall be fully responsible for planning, reporting, implementing and
monitoring all HSE requirements and compliance of all laws & statutory requirements.
 The Contractor shall also ensure that the HSE requirements are clearly understood &
implemented conscientiously by their site personnel at all levels at site.
 The Contractor shall ensure physical presence of their field engineers / supervisors, during
the continuation of their contract works / site activities including all material transportation
activities. Physical absence of experienced field engineers / supervisors of Contractor at
critical work spot during the course of work, may invite severe penalization as per the
discretion of EIC, including halting / stoppage of work.
 Contractor shall furnish their annual Inspection Plan, with regard to project issues /subjects,
frequency and performers to EIL/Owner.
 The Contractor shall regularly review inspection report internally and implement all
practical steps / actions for improving the status continuously.
 The Contractor shall ensure important safety checks right from beginning of works at every
work site locations and to this effect format No: HSE-10 “Daily Safety Check List” shall be
prepared by field engineer & duly checked by safety personnel for conformance.
 The Contractor shall carry out inspection to identify various unsafe conditions of work
sites/machinery/equipment’s as well as unsafe acts on the part of
workmen/supervisor/engineer while carrying out different project related works.
 Adequate records for all inspections shall be maintained by the Contractor and the same
shall be furnished to EIL/Owner, whenever sought.
 The Contractor shall not carry-out work by engaging single worker anywhere without any
supervisor anytime during day or night.
 To demonstrate involvement/commitment of site management of Contractor, at least one
Safety Walk through in a month shall be carried out by Contractor’s head of site (along
with his area manager/field engineers) and a report shall be furnished to EIL/Owner as per
format No: HSE-1” Safety walk through report” followed by compliance for unsatisfactory
remarks.
 As a general practice lifting tools/ tackles, machinery, accessories etc. shall be inspected,
tested and examined by competent people (approved by concerned State authorities) before
being used at site and also at periodical interval (e.g. during replacement, extension,
modification, elongation/ reduction of machine/parts, etc.) as per relevant statutes. Hydra,
cranes, lifting machinery, mobile equipment’s / machinery / vehicles, etc. shall be
inspected regularly by only competent / experienced personnel at site and requisite records
for such inspections shall be maintained by every contractor. Contractor shall also maintain
records of maintenance of all other site machinery (e.g. generators, rectifiers, compressors,
cutters, etc.) & portable tools/equipment’s being used at project related works (e.g. drills,
abrasive wheels, punches, chisels, spanners, etc.).The Contractor shall not make use of
arbitrarily fabricated ‘derricks’ at project site for lifting / lowering of construction
materials.
 Site facilities /temporary. installations, e.g. batching plant, cement godown, DG-room,
temporary electrical panels/distribution boards, shot-blasting booth, fabrication yards, etc.
and site welfare facilities, like labour colonies, canteen/pantry, rest-shelters, motor
cycle/bicycle-shed, site washing facilities, First-aid centers, urinals/toilets, etc. should be
periodically inspected by Contractor (preferably utilizing HR/Admn. personnel to inspect
site welfare facilities) and records to be maintained.

HEALTH, SAFETY &
6-82-0001 Rev. 7
3.1.6 Behaviour Based Safety
 The contractor shall develop a system to implement Behaviour-Based Safety (BBS)

through which work groups can identify, measure and change the behaviours of employees
and workers towards construction safety aspects.
 The BBS process shall include the following:
- Identify the behaviours critical to obtaining required safety performance.
- Communicate the behaviours and how they are performed correctly to all
- Observe the work force and record safe/at risk behaviours. Intervene with workers to
give positive reinforcement when safe behaviours are observed. Provide
coaching/correction when at risk behaviours are observed
- Collect and record observation data
- Summarize and analyze observation data
- Communicate observation data and analysis results to all employees
- Provide recognition or celebrate when safe behaviour improvements occur
- Change behaviours to be observed or change activators or change consequences as
appropriate.
- Communicate any changes to workforce
 Contractor through its own HSE committee shall implement the above process.
 The necessary procedures and Monthly reporting formats shall be developed by the
contractor for approval by EIL/ Owner.
 The HSE committee of contractor shall observe individual’s behavior for safe practices
adapted for utilization/ execution of work for following as a minimum:-
- PPE
- Tools & equipment
- Hazard Identification & control
- House keeping
- Confined space entry
- Hot works
- Excavation
- Loading & unloading
- Work At height
- Stacking & storage
- Ergonomics
- Procedures
3.1.7 Awareness and Motivation
 The Contractor shall promote and develop awareness on Health, Safety and Environmental
protection among all personnel working for the Contractor.
 Regular awareness programs and fabrication shop/work site meetings atleast on monthly
basis shall be arranged on HSE activities to cover hazards/risks involved in various
operations during construction.
 Contractor to motivate & encourage the workmen & supervisory staff by issuing/ awarding
them with tokens/ gifts/ mementos/ monetary incentives/ certificates etc.
 Contractor shall assess & recognize the behavioral change of its site engineers / supervisors
periodically and constantly motivate / encourage them to implement HSE practices at
project works.
3.1.8 Fire prevention & First-Aid
 The Contractor shall arrange suitable First-aid measures such as First Aid Box (Refer
Appendix-B for details), stand-by Emergency Vehicle. Additionally separate ambulance
with trained personnel/nurse (male) to administer First Aid shall be provided by the
Contractor beyond deployment of 400 workmen during day/night working hours.

HEALTH, SAFETY &
6-82-0001 Rev. 7
 The Contractor shall arrange installation of fire protection measures such as adequate
number of steel buckets with sand & water and adequate number of appropriate portable
fire extinguishers (Refer Appendix-C for details) to the satisfaction of EIL/Owner.
 The Contractor shall deploy trained supervisory personnel / field engineers to cater to any
emergency situation.
 The Contractor shall arrange EMERGENCY MOCK DRILL like fire, bomb threat, gas
leakage, earth quake, etc. at each site at least once in three months, involving site workmen
and site supervisory personnel & engineers. The Contractor shall maintain adequate record
of such fire drills at project site
3.1.9 Documentation
The Contractor shall evolve a comprehensive, planned and documented system covering the
following as a minimum for implementation and monitoring of the HSE requirements and the
same shall be submitted for approval by owner/EIL.
- HSE Organogram
- Site specific HSE Plan
- Safety Procedures, forms and Checklist. Indicative list of HSE procedures is attached as
Appendix :H
- Inspections and Test Plan
- Risk Assessment & HIRAC for critical works.
- HIRAC Register as per Format no: HSE-19 to identify, assess, analyze & mitigate the
construction hazards& incorporate relevant control measures before actually executing site
works.
- Environmental Aspect Impact Register as per Format no: HSE-18 (identify, assess, analyze
& mitigate the environmental impact & incorporate relevant control measures).
- Legal Register to identify and comply to all applicable HSE related legal requirements.
The monitoring for implementation shall be done by regular inspections and compliance of the
observations thereof. The Contractor shall get similar HSE requirements implemented at his
sub-contractor(s) work site/office. However, compliance of HSE requirements shall be the
responsibility of the Contractor. Any review/approval by EIL/Owner shall not absolve
contractor of his responsibility/liability in relation to fulfilling all HSE requirements.
3.1.10 Audit
The Contractor shall submit an Audit Plan to EIL/Owner indicating the type of audits and
covering following as minimum:
 Internal HSE audits regularly at least on quarterly basis by engaging internal qualified
auditors (viz safety officers/ Construction personnel having 5 years experience in
construction safety and Lead Auditor Course : OSHA 18001certification).
 External HSE audits regularly at least on every six months by engaging qualified external
auditors (viz safety officers/ Construction personnel having 10years experience in
construction safety and Lead Auditor Course: OHSAS 18001certification).
All HSE shortfalls/ non-conformances on HSE matters brought out during review/audit, shall be
resolved forthwith (generally within a week) by Contractor& compliance report shall be
submitted to EIL/ Owner.
In addition to above audits by contractor, the contractor’s work shall be subjected to HSE audit
by EIL/ Owner at any point of time during the pendency of contract. The Contractor shall take
all actions required to comply with the findings of the Audit Report and issue regular
Compliance Reports for the same to OWNER/ EIL till all the findings of the Audit Report are
fully complied.
Failure to carry-out HSE Audits& its compliance (internal & external) by Contractor, shall
invite penalization.
HEALTH, SAFETY &
6-82-0001 Rev. 7
3.1.11 Meetings
 The Contractor shall ensure participation of his top most executive at site (viz. Resident
Construction Manager / Resident Engineer/ Project Manager / Site-in-Charge) in Safety
Committee/HSE Committee meetings arranged by EIL/ Owner usually on monthly basis or
as and when called for. In case Contractor’s top most executive at site is not in a position
to attend such meeting, he shall inform EIL/ Owner in writing before the commencement of
such meeting indicating reasons of his absence and nominate his representative – failure to
do so may invite very stringent penalization against the specific Contractor, as deemed fit
in Contract. The obligation of compliance of any observations during the meeting shall be
always time bound. The Contractor shall always assist EIL/Owner to achieve the targets
set by them on HSE management during the project implementation.
 In addition, the Contractor shall also arrange internal HSE meetings chaired by his top most
executive at site on weekly basis and maintain records. Such internal HSE meetings shall
essentially be attended by field engineers / supervisors (& not by safety personnel only) of
the Contractor and its associates. Records of such internal HSE meetings shall be
maintained by the Contractor for review by EIL/ Owner or for any HSE Audits.
 Agenda of internal HSE meeting should broadly cover: -

a) Confirmation of record notes /minutes of previous meeting
b) Discussion on outstanding subjects of previous points / subjects, if any
c) Incidents / Accidents (of all types) at project site, if any
d) Current topics related to site activities / subjects of discussion
e) House keeping
f) Behavioral Safety
g) Information / views / deliberations of members / site, sub-contractors
h) Report from Owner / Client
i) Status of Safety awareness, Induction programs & Training programs
The time frame for such HSE meeting shall be religiously maintained by one and all.
3.1.12 Intoxicating drinks & drugs and Smoking

 The Contractor shall ensure that his staff members & workers (permanent as well casual)
shall not be in a state of intoxication during working hours and shall abide by any law
relating to consumption & possession of intoxicating drinks or drugs in force.
 The Contractor shall not allow any workman to commence any work at any locations of
project activity who is/are influenced / effected with the intake of alcohol, drugs or any
other intoxicating items being consumed prior to start of work or working day.
 Awareness about local laws on this issue shall form part of the Induction Training and
compulsory work-site discipline.
 The Contractor shall ensure that all personnel working for him comply with “No-Smoking”
requirements of the Owner as notified from time to time. Cigarettes, lighters, auto ignition
tools or appliances as well as intoxicating drugs, dry tobacco powder, etc. shall not be
allowed inside the project / plant complex.
 Smoking shall be permitted only inside smoking booths exclusively designated &
authorized by the Owner/EIL.
3.1.13 Penalty
The Contractor shall adhere consistently to all provisions of HSE requirements. In case of non-
compliances and also for repeated failure in implementation of any of the HSE provisions,

HEALTH, SAFETY &
6-82-0001 Rev. 7
EIL/Owner may impose stoppage of work without any cost & time implication to the Owner
and/or impose a suitable penalty.
The amount of penalty to be levied against defaulted Contractor shall be up to a cumulative
limit of
2.0% (Two percent) of the contract value for Item Rate or Composite contracts with an overall
ceiling of 1, 00, 00, 000 (Rupees One crore)
0.5% (Zero decimal five percent) of the contract value for LSTK, OBE, EPC, EPCC or Package
contracts with an overall ceiling of 10, 00.00.000 (Rupees ten crores)
This penalty shall be in addition to all other penalties specified elsewhere in the contract. The
decision of imposing stop-work-instruction and imposition of penalty shall rest with
EIL/Owner. The same shall be binding on the Contractor. Imposition of penalty does not make
the Contractor eligible to continue the work in unsafe manner.
The amount of penalty applicable for the Contractor on different types of HSE violations is
specified below:
Sl.
Violation of HSE norms Penalty Amount
No.
1. For not using personal protective equipment Rs.500/- per day/ Item / Person.
(Helmet, Shoes, Goggles, Gloves, Face shield,
Boiler suit, etc.)
2. Working without Work Permit/Clearance Rs.20,000/- per occasion
3 Execution of work without deployment of requisite Rs.5,000/- per violation per day
field engineer / supervisor at work spot
4. Unsafe electrical practices (not installing ELCB, Rs.10,000/- per item per day.
using poor joints of cables, using naked wire without
top plug into socket, laying wire/cables on the roads,
electrical jobs by incompetent person, etc.)
5. Working at height without full body harness, using Rs.10,000/- per case per day.
non-standard/ rejected scaffolding and not arranging
fall protection arrangement as required, like hand-
rails, life-lines, Safety Nets etc.
6. Unsafe handling of compressed gas cylinders (No Rs.500/- per item per day.
trolley, jubilee clips double gauge regulator, and not
keeping cylinders vertical during storage/handling,
not using safety cap of cylinder).
7. Use of domestic LPG for cutting purpose / not using Rs.3,000/- per occasion.
flash back arresters on both the hoses/tubes on both
ends.
8. No fencing/barricading of excavated areas / Rs.3,000/- per occasion.
trenches.
9. Not providing shoring/strutting/proper slope and not Rs.5,000/- per occasion.
keeping the excavated earth at least 1.5M away from
excavated area.
10. Non display of scaffold tags, caution boards, list of Rs.1,000/- per occasion per day
hospitals, emergency services available at work
locations.
11. Traffic rules violations like over speeding of Rs.2,000/- per occasion per day
vehicles, rash driving, talking on mobile phones
during vehicle driving, wrong parking, not using seat
belts, vehicles not fitted with reverse horn / warning
alarms / flicker lamps during foggy weather.

HEALTH, SAFETY &
6-82-0001 Rev. 7
Sl.
No.
12. Absence of Contractor’s RCM/ SIC or his Rs.10,000/- per meeting.
nominated representative (prior approval must be
taken for each meeting for nomination) from site
HSE meetings whenever called by EIL/Owner&
failure to nominate his immediate deputy (in the site-
organogram) for such HSE meetings.
13. Failure to maintain HSE records by Contractor Rs.10,000/- per month.
Safety personnel, in line with approved HSE
Plan/Procedures/Contract specifications.
14. Failure to conduct daily site safety inspection (by Rs.10,000/- per occasion.
Contractor’s safety engineers/safety officers),
internal HSE meeting, internal HSE Awareness/
Motivation Program, Site HSE Training and HSE
audit at predefined frequencies (as approved in HSE
Plan).
15. Failure to submit the monthly HSE report by 5th of Rs.10,000/- per occasion and Rs.
subsequent month to Project’s Engineer-in-Charge/ 1,000/- per day of further delay.
Owner
16. Poor House Keeping Rs.5,000/- per occasion per
subject
17. Failure to report &follow up accident (including Rs.20,000/- per occasion
Near Miss) reporting system within specific time-
frame.
18. Degradation of environment (not confining toxic Rs.10,000/- per occasion
spills, spilling oil/ lubricants onto ground)
19. Not medically examining the workers before Rs.5,000/- per occasion per
allowing them to work at height / to work in worker
confined space / to work in shot-blasting / to work
for painting / to work in bitumen or asphalt works,
not providing ear muffs while allowing them to work
in noise polluted areas, made them to work in air
polluted areas without respiratory protective devices,
etc.
20. Violation of any other safety condition as per job Rs.5,000/- per occasion
HSE plan / work permit and HSE conditions of
contract (e.g. using crowbar on cable trenches,
improper welding booth, not keeping fire
extinguisher ready at hot work site, unsafe rigging
practices, non-availability of First-Aid box at site,
not providing dead man handle switch for blasting,
whiplash arrestor for the compressor line, not using
hood with respiratory devices by blaster for
shot//grit blasting, etc.)
21. Penalty for non-deployment of ambulance in case of Rs.3,000/- per day
man-power more than 400 or not providing
dedicated emergency vehicle in case of man-power
less than 400.
22. Failure to carry-out Safety audit in time (internal & Rs.20,000/- per occasion
external), close-out of identified shortfalls of
Observations of Safety Aspects(OSA), etc.
23. Carrying out sand blasting instead of grit/shot Rs.50,000/- per day
blasting.

HEALTH, SAFETY &
6-82-0001 Rev. 7
Sl.
No.
24. Failure to deploy adequately qualified and Rs.10,000/- per day per Officer
competent Safety Officer
25. Utilization of hydra/back-hoe loader for material Rs.25,000/- per occasion
shifting or any other unauthorized /unsafe lifting
works
26. Any Fatal Accident Rs.10,00,000/- per fatality
26. Any violation not covered above To be decided by EIL/Owner.
 The Contractor shall make his field engineers/supervisors fully aware of the fact that they
keep track with the site workmen for their behavior and compliance of various HSE
requirements. Safety lapses / defects of project construction site shall be attributable to the
concerned job supervisor / engineer of the Contractor, (who remains directly responsible
for safely executing field works). For repeated HSE violations, concerned job supervisor /
engineer shall be reprimanded or appropriate action, as deemed fit, shall be initiated (with
an information to EIL & Owner) by the concerned Contractor.
Contractor shall initiate verbal warning shall be given to the worker/employee during his first
HSE violation. A written warning shall be issued on second violation and specific training shall
be arranged / provided by the Contractor to enhance HSE awareness/skill including feedback on
the mistakes/ flaws. Any further violation of HSE stipulations by the erring individuals shall call
for his forthright debar from the specific construction site. A record of warnings for each
worker/employee shall be maintained by the Contractor, like by punching their cards / Gate
passes or by displaying their names at the Project entry gate. Warnings, penalizations,
appreciations etc. shall be discussed in HSE Committee meetings by site Head of the
Contractor.
3.1.14 Accident/ Incident investigation
All accidents/incidents shall be informed to EIL/Owner at least telephonically by Contractor

immediately and in writing within 24 hours on Format No. HSE-2 as applicable, by Contractor.
Thereafter, a Supplementary Accident/Incident investigation Report on Format No. HSE-3 shall
be submitted to EIL/Owner within 72 hours. Near Miss incident(s), Dangerous
accidents/incident shall also be reported on Format No. HSE-4 within24 hours. The accident/
incident shall be investigated by a team of Contractor’s senior Site personnel (involving Site-in-
Charge or at least by his deputy) for establishing root-cause and recommending corrective &
preventive actions. Findings shall be documented and suitable actions taken to avoid
recurrences shall be communicated to EIL/Owner. Owner/EIL shall have the liberty to
independently investigate such occurrences and the Contractor shall extend all necessary help
and cooperation in this regard. EIL/Owner shall have the right to share the content of this report
with the outside world.
3.2 House Keeping
The Contractor shall ensure that a high degree of housekeeping is maintained and shall ensure
inter-alia; the followings:
a) All surplus earth and debris are removed/ disposed-off from the working areas to
designated location(s).
b) Unused/ surplus cables, steel items and steel scrap lying scattered at different places within
the working areas are removed to identify location(s).
c) All wooden scrap, empty wooden cable drums and other combustible packing materials,
shall be removed from work place to identified location(s).

HEALTH, SAFETY &
6-82-0001 Rev. 7
d) Roads shall be kept clear and materials like pipes, steel, sand, boulders, concrete, chips and
bricks etc. shall not be allowed on the roads to obstruct free movement of men &
machineries.
e) Fabricated steel structural, pipes & piping materials shall be stacked properly for erection.
f) Water logging on roads shall not be allowed.
g) No parking of trucks/trolleys, cranes and trailers etc. shall be allowed on roads, which may
obstruct the traffic movement.
h) Utmost care shall be taken to ensure over all cleanliness and proper upkeep of the working
areas.
i) Trucks carrying sand, earth and pulverized materials etc. shall be covered while moving
within the plant area/ or these materials shall be transported with top surface wet.
j) The contractor shall ensure that the atmosphere in plant area and on roads is free from
particulate matter like dust, sand, etc. by keeping the top surface wet for ease in breathing.
k) At least two exits for any unit area shall be assured at all times – same arrangement is
preferable for digging pits / trench excavation / elevated work platforms/ confined spaces
etc.
l) Welding cables and the power cable must be segregated and properly stored and used. The
same shall be laid away from the area of movement and shall be free from obstruction.
m) Schedule for upkeep/ cleaning of site to be firmed up and implemented on regular basis.
The Contractor shall carry-out regular checks (minimum one per fortnight) as per format No:
HSE-11 for maintaining high standard of housekeeping and maintain records for the same. The
Contractor shall provide supervisor for housekeeping exclusively for management of day-to-day
housekeeping activities.
3.3 HSE Measures
3.3.1 Construction Hazards
The Contractor shall ensure identification of all Occupational Health, Safety & Environmental
hazards in the type of work he is going to undertake and enlist mitigation measures. Contractor
shall carry out HIRAC specifically for high risk jobs/critical jobs like
a) Working at height (+2.0 Mts height) for cold (incl. colour washing, painting, insulation
etc.) & hot works.
b) Work in confined space,
c) Deep excavations &trench cutting (depth > 2.0 mts.)
d) Operation & Maintenance of Batching Plant.
e) Shuttering / concreting (in single or multiple pour) for columns, parapets & roofs.
f) Erection & maintenance of Tower Crane.
g) Erection of structural steel members / roof-trusses / pipes at height more than 2.0 Mts. with
or without crane.
h) Erection of pipes (full length or fabricated) at height more than 2.0 Mts. height with Crane
of 100T capacity.
i) All lifts using 100T Crane plus mechanical pulling.
j) All lifts using two cranes in unison (Tandem Lifting).
k) Any lift exceeding 80% capacity of the lifting equipments (hydra, crane etc.).
l) Laying of pipes (isolated or fabricated) in deep narrow trenches – manually or
mechanically.
m) Maintenance of crane / extension or reduction of crane-boom on roads or in yards.
n) Erection of any item at >2.0 Mts. height using 100T crane or of higher capacity
o) Hydrostatic test of pipes, vessels & columns and water-flushing.
p) Radiography jobs (in-plant & open field)
q) Work in Live Electrical installations / circuits

HEALTH, SAFETY &
6-82-0001 Rev. 7
r) Handling of explosives & Blasting operations

s) Demolishing/ dismantling activities
t) Welding/ gas cutting jobs at height (+2.0 Mts.)
u) Lifting/placing roof-girders at height (+2.0 Mts.)
v) Lifting & laying of metallic / non-metallic sheet over roof/structures.
w) Lifting of pipes, gratings, equipments/ vessels at heights (+2.0 Mts) with & without using
cranes
x) Calibration of equipment, instruments and functional tests at yards / work-sites.
y) Operability test of Pump, Motors (after coupling) & Compressors.
z) Cold or Hot works inside Confined Space.
aa) Transportation & shifting of ODC consignments into project areas.
bb) Working in “charged/Live” elect. Panels
cc) Stress Relieving works (Electrically or by Gas-burners).
dd) Pneumatic Tests
ee) Card board blasting
ff) Chemical cleaning
And take feedback from EIL/Owner. The necessary HSE measures devised shall be put in to
place, prior to start of an activity &also shall be maintained during the course of works, by the
Contractor. Copies of such HIRAC shall be kept available at work sites by the Contractor to
enable all concerned carrying out checks / verification.
A list of typical construction hazards along with their effects & preventive measures is given in
Appendix-E.
3.3.2 Accessibility
 The Contractor shall provide safe means of access(in sufficient numbers)& efficient exit to
any working place including provisions of suitable and sufficient scaffolding at various
stages during all operations of the work for the safety of his workmen and EIL/Owner.
 The Contractor shall implement use of all measures including use of “life line”, “fall-
arresters”, “retractable fall arresters”, “safety nets” etc. during the course of using all safe
accesses& exits, so that in no case any individual remains at risk of slip & fall during their
travel.
 The access to operating plant / project complex shall be strictly regulated. Any person or
vehicle entering such complex shall undergo identification check, as per the procedures in
force / requirement of EIL/Owner.
 Accessibility to ‘confined space’ shall be governed by specific system / regulation, as
established at project site.
3.3.3 Personal Protective Equipment (PPEs)
 The Contractor workmen shall be permitted entry inside the project premises only with
proper PPEs.
 The Contractor shall ensure that all their staff, workers and visitors including their sub-
contractor(s) have been issued (records to be kept) & wear appropriate PPEs like nape strap
type safety helmets preferably with head &sweat band with ¾” cotton chin strap (made of
industrial HDPE), safety shoes with steel toe cap and antiskid sole, full body harness (CЄ
marked and conforming to EN361), protective goggles, gloves, ear muffs, respiratory
protective devices, etc. All these gadgets shall conform to applicable IS Specifications/ CE
or other applicable international standards. The Contractor shall implement a regular
regime of inspecting physical conditions of the PPEs being issued / used by the workmen
of their own & also its sub-agencies and the damaged / unserviceable PPEs shall be
replaced forthwith.
HEALTH, SAFETY &
6-82-0001 Rev. 7
 Owner/EIL may issue a comprehensive color scheme for helmets to be used by various
agencies. The Contractor shall follow the scheme issued by the owner/EIL and shall choose
any colour other than white (for Owner) or blue (for EIL) All HSE personnel shall
preferably wear dark green band on their helmet so that workmen can approach them for
guidance during emergencies. HSE personnel shall preferably wear such dresses with
fluorescent stripes, which are noticeable during night, when light falls on them.
 Florescent jackets with respective company logo to be worn by the contractor workmen
with different color coding for categories like supervisor and workmen
 For shot blasting, the usage of protective face shield and helmets, gauntlet and protective
clothing is mandatory. Such protective clothing should conform relevant IS Specification.
 For off-shore jobs/contracts, contractor shall provide PPEs (new) of all types to EIL &
Owner's personnel, at his (contractor's) cost. All personnel shall wear life jacket at all time.
 An indicative list of HSE standards/codes is given under Appendix-A.
 Contractor shall ensure procurement & usage of following safety equipment’s/ accessories
(conforming to applicable IS mark / CE standard) by their staff, workmen & visitors
including their subcontractors all through the span of project construction / pre-
commissioning/ Commissioning:-‘
a. PPEs (Helmet with company name/logo, Spectacle, Ear-muff, Face shield, Hand
gloves, Safety Shoes, Gum boot)
b. Barricading tape / warning signs
c. Rechargeable Safety torch (flame-proof)
d. Safety nets (with tie-chords)
e. Fall arresters
f. Portable ladders (varying lengths)
g. Life-lines (steel wire-rope, dia not less than 8.0 mm)
h. Full body harness (double lanyard)
i. Lanyard
j. Karabiner
k. Retractable fall arresters (various length)
l. Portable fire extinguishers (DCP type) – 5 kg capacity
m. Portable Multi Gas detector
n. Sound level meter
o. Digital Lux meter
p. Fire hoses & flow nozzles
q. Fire blankets / Fire retardant cloth (with eyelets)
3.3.4 Working at height
 The Contractor shall issue permit for working (PFW) at height after verifying and
certifying the checkpoints as specified in the attached permit (Format No. HSE-6). He
shall also undertake to ensure compliance to the conditions of the permit during the
currency of the permit including adherence of personal protective equipment’s.
Contractor’s Safety Officer shall verify compliance status of the items of permit document
after implementation of action is completed by Contractor’s execution / field engineers at
work site. HIRAC for specific works at height duly commented by EIL/Owner, shall be
kept attached with particular Permit for Work (PFW) at site for ready reference & follow-
up.
 Such PFW shall be initially issued for one single shift or expected duration of normal work
and extended further for balance duration, if required. EIL/Owner can devise block-permit

HEALTH, SAFETY &
6-82-0001 Rev. 7
system at any specific area, in consultation with project specific HSE Committee to specify
the time-period of validity of such PFW or its renewal. This permit shall be applicable in
areas where specific clearance from Owner’s Operation Deptt./ Safety Deptt. is not
required. EIL / Owner’s field Engineers/ Safety Officers/ Area Coordinators may verify
and counter sign this permit (as an evidence of verification) during the execution of the job.
 All personnel shall be medically examined & certified by registered doctor, confirming
their ‘medical fitness for working at height. The fitness examination shall be done once in
six months.
 In case work is undertaken without taking sufficient precautions as given in the permit,
EIL/ Owner Engineers may exercise their authority to cancel such permit and stop the work
till satisfactory compliance/rectification is arranged made. Contractors are expected to
maintain a register for issuance of permit and extensions thereof including preserving the
used permits for verification during audits etc.
 The Contractor shall arrange (at his cost) and ensure use of Fall Arrester Systems by his
workers. Fall arresters are to be used while climbing/descending tall structures or vessels /
columns etc. These arresters should lock automatically against the anchorage line,
restricting free fall of the user. The device is to be provided with a double security opening
system to ensure safe attachment or release of the user at any point of rope. In order to
avoid shock, the system should be capable of keeping the person in vertical position in case
of a fall.
 The Contractor shall ensure that Full body harnesses conforming EN361 and having
authorized CЄ marking is used by all personnel while working at height. The lanyards and
life lines should have enough tensile strength to take the load of the worker in case of a fall.
One end of the lanyard shall be firmly tied with the harnesses and the other end with life
line. The harness should be capable of keeping the workman vertical in case of a fall,
enabling him to rescue himself.
 The Contractor shall provide Roof Top Walk Ladders for carrying out activities on sloping
roofs in order to reduce the chances of slippages and falls.
 The Contractor shall ensure that a proper Safety Net System is used wherever the hazard of
fall from height is present. The safety net, preferably a knotted one with mesh ropes
conforming to IS 5175/ ISO 1140 shall have a border rope & tie cord of minimum 12mm
dia. The Safety Net shall be located not more than 6.0 meters below the working surface
extending on either side upto sufficient margin to arrest fall of persons working at different
heights.
 In case of accidental fall of person on such Safety Net, the bottom most portion of Safety
Net should not touch any structure, object or ground.
 Grade separators shall be provided in Pipe-rack/Tech-structures to arrest falling objects like
welding spatters, welding rods, nuts, bolts, tools etc. and to facilitate U/G and A/G works
simultaneously.
 Beam Clamps may be used for construction of localized temporary working platforms,
sheds for welding booths etc. at height in all types of steel structure due to faster
installation and requirement of less scaffolding materials.
 Hanging Platform, manufactured by Standard HSE equipment vendors must be
encouraged for painting of Buildings etc.
 All the tools used at height (like spanner, screw driver etc.) shall be provided with securing
arrangement like back-pack/waist pouch to prevent accidental slippage from worker hand.
 The Contractor shall install temporary lightening arrester in tall structures during
construction to save human life and to avoid damage to equipments & machineries

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 The Contractor shall ensure positive isolation while working at different levels like in the
pipe rack areas. The working platforms with toe boards & hand rails shall be sufficiently
strong & shall have sufficient space to hold the workmen and tools & tackles including the
equipment’s required for executing the job. Such working platforms shall have mid-rails, to
enable people work safely in sitting posture.
3.3.5 Scaffoldings& Barricading

 Suitable steel scaffoldings only shall be provided to workmen for all works that cannot be
safely done from the ground or from solid construction except such short period work that
can be safely done using ladders or certified (by 3rd party competent person) man-basket.
When a ladder is used, an extra workman shall always be engaged for holding the ladder.
 The Contractor shall ensure that the scaffolds used during construction activities shall be
strong enough to take the designed load. Main Contractor shall always furnish duly
approved construction-design details of scaffold & SWL (from competent designers) free
of charge, before they are being installed / constructed at site. Owner/EIL reserves the right
to ask the Contractor to submit certification and or design calculations from his Head
office/ Design/ Engineering expert regarding load carrying capacity of the scaffoldings.
 All scaffolds shall be inspected by a competent Scaffolding Inspector of the Contractor. He
shall paste a GREEN tag (duly signed by competent Scaffolding Inspector) on each
scaffold found safe and a RED tag (duly signed by competent Scaffolding Inspector) on
each scaffold found unsafe. Scaffolds with GREEN tag only shall be permitted to be used
and Scaffolds with RED ones shall immediately be made inaccessible. Work being found
continuing on scaffolds with RED tag shall be considered unauthorized work by Contractor
and may invite penalization from EIL/Owner. For every 120-125 m2 /m3 area / volume or
its parts there of minimum one TAG shall be provided.
 The Contractor shall ensure positive barricading (indicative as well as protective) of the
excavated, radiography, heavy lift, high pressure hydrostatic & pneumatic testing and other
such areas. Sufficient warning signs shall be displayed along the barricading areas.
 Scaffolding shall be constructed using foot seals or base plates only.
3.3.6 Electrical installations
 All electrical installations/ connections shall be carried out as per the provisions of latest
revision of following codes/standards, in addition to the requirements of Statutory
Authorities and IE/applicable international rules& regulations:
- OISD STD 173 : Fire prevention & protection system for electrical installations
- SP 30 (BIS) : National Electric Code
 All electrical installations shall be approved by the concerned statutory authorities.
 All temporary electrical installations/ facilities shall be regularly checked by the licensed/
competent electricians of the Contractor and appropriate records shall be maintained in
format no: HSE-12” Inspection of temporary electrical booth/ installation at project
construction site”. Such inspection records are to be made available to EIL/Owner,
whenever asked for.
3.3.6.1 The Contractor shall meet the following requirements:

a. Shall make Single Line Diagram (SLD) for providing connection to each equipment’s &
machinery and the same (duly approved by EIL/Owner) shall be pasted on the front face of
DBs (distribution boards) or JBs (Junction boxes) at every site. (A typical Switch Board
Sketch is attached as Appendix -G).

HEALTH, SAFETY &
6-82-0001 Rev. 7
b. Ensure that electrical systems and equipment including tools & tackles used during
construction phase are properly selected, installed, used and maintained as per provisions
of the latest revision of the Indian Electrical/ applicable international regulations.
c. Shall deploy qualified & licensed electricians for proper & safe installation and for regular
inspection of construction power distribution system/points including their earthing. A
copy of the license shall be submitted to EIL / Owner for records. Availability of at least
one competent (ITI qualified) / licensed electrician (by State Elec. authorities) shall be
ensured at site round the clock to attend to the normal/emergency jobs.
d. All switchboards / welding machines shall be kept in well-ventilated & covered shed/ with
rain shed protection. The shed shall be elevated from the existing ground level to avoid
water logging inside the shed. Installation of electrical switch board must be done taking
care of the prevention of shock and safety of machine.
e. No flammable materials shall be used for constructing the shed. Also flammable materials
shall not be stored in and around electrical equipment / switchboard. Adequate clearances
and operational space shall be provided around the equipment.
f. Fire extinguishers and insulating mats shall be provided in all power distribution centers.
g. Temporary electrical equipment shall not be employed in hazardous area without obtaining
safety permit.
h. Proper housekeeping shall be done around the electrical installations.
i. All temporary installations shall be tested before energizing, to ensure proper earthing,
bonding, suitability of protection system, adequacy of feeders/cables etc.
j. All welders shall use hand gloves irrespective of holder voltage.
k. Multilingual (Hindi, English and local language) caution boards, shock treatment charts and
instruction plate containing location of isolation point for incoming supply, name &
telephone No. of contact person in emergency shall be provided in substations and near all
distribution boards / local panels.
l. Operation of earth leakage device shall be checked regularly by temporarily connecting

series test lamp (2 bulbs of equal rating connected in series) between phase and earth.
ELCB tester /test meter shall be used for testing ELCBs
m. Regular inspection of all installations at least once in a month. (Ref. Format HSE-12).
3.3.6.2 The following features shall also be ensured for all electrical installations during construction
phase by the contractor:
 Each installation shall have a main switch with a protective device, installed in an
enclosure adjacent to the metering point. The operating height of the main switch shall not
exceed 1.5 M. The main switch shall be connected to the point of supply by means of
armoured cable.
 The outgoing feeders shall be double or triple pole switches with fuses / MCBs. Loads in a
three phase circuit shall be balanced as far as possible and load on neutral should not
exceed 20% of load in the phase.
 The installation shall be adequately protected against overload, short circuit and earth
leakage by the use of suitable protective devices. Fuses wherever used shall be HRC type.

HEALTH, SAFETY &
6-82-0001 Rev. 7
Use of rewirable fuses shall be strictly prohibited. The earth leakage device shall have an
operating current not exceeding 30 mA.
 All connections to the hand tools / welding receptacles shall be taken through proper
switches, sockets and plugs.
 All single phase sockets shall be minimum 3 pin type only. All unused sockets shall be
provided with socket caps.
 Only 3 core (P+N+E) overall sheathed flexible cables with minimum conductor size of 1.5
mm2 copper shall be used for all single phase hand tools.
 Only metallic distribution boxes with double earthing shall be used at site. No wooden
boxes shall be used.
 All power cables shall be terminated with compression type cable glands. Tinned copper
lugs shall be used for multi-strand wires / cables.
 Cables shall be free from any insulation damage.
 Minimum depth of cable trench shall be 750 mm for MV & control cables and 900 mm for
HV cables. These cables shall be laid over a sand layer and covered with sand, brick & soil
for ensuring mechanical protection. Cables shall not be laid in waterlogged area as far as
practicable. Cable route markers shall be provided at every 25 M of buried trench route.
When laid above ground, cables shall be properly cleated or supported on rigid poles of
atleast 2.1 M high. Minimum head clearance of 6 meters shall be provided at road
crossings.
 Underground road crossings for cables shall be avoided to the extent feasible. In any case
no underground power cable shall be allowed to cross the roads without pipe sleeve.
 All cable joints shall be done with proper jointing kit. No taped/temporary joints shall be
used.
 An independent earthing facility should preferably be established within the temporary

installation premises. All appliances and equipment shall be adequately earthed. In case of
armoured cables, the armour shall be bonded to the earthing system.
 All cables and wire rope used for earth connections shall be terminated through tinned
copper lugs.
 In case of local earthing, earth electrodes shall be buried near the supply point and earth
continuity wire shall be connected to local earth plate for further distribution to various
appliances. All insulated wires for earth connection shall have insulation of green colour.
 Separate core shall be provided for neutral. Earth / Structures shall not be used as a neutral
in any case.
 ON/OFF position of all switches shall be clearly designated / painted for easy isolation in
emergency.
3.3.7 Welding/ Grinding/ Gas cutting
 Contractor shall ensure that flash back arrestors conforming to BS:6158 or equivalent are
installed on all gas cylinders as well as at the torch end of the gas hose, while in use.

HEALTH, SAFETY &
6-82-0001 Rev. 7
 All cylinders shall be mounted on trolleys and provided with a closing key. Empty & filled-
up gas cylinders shall be stored separately with TAG, protecting them from direct sun or
rain. Minimum 2 nos. of Portable DCP type fire extinguishers (10 kg) shall be maintained
at the gas cylinder stores. Stacking & storing of compressed gas cylinders shall be arranged
away from DG set, hot works, Elect. Panels / Elec. boards, etc.
 The burner and the hose placed downstream of pressure reducer shall be equipped with
Flash Back Arrester/ Non Return Valve device.
 The hoses for acetylene and oxygen cylinders must be of different colours. Their
connections to cylinders and burners shall be made with a safety collar.
 At end of work, the cylinders in use shall be closed and hoses depressurized.
 Cutting of metals using gases, other than oxygen &acetylene, shall require written
concurrence from Owner.
 Grinding activity shall not be carried out in confined spaces without a valid work permit.
 All grinding/cutting machines shall be guarded and fitted with Dead-Man switch and this
shall not be bypassed any time.
 All welding/grinding machines shall have effective earthing at least at distinctly isolated
two points.
 In order to help maintain good housekeeping, and to reduce fire hazard, live electrode bits
shall be contained safely and shall not be thrown directly on the ground.
 The hoses of Acetylene and Oxygen shall be kept free from entanglement & away from
common pathways / walkways and preferably be hanged overhead in such a manner which
can avoid contact with cranes, hydra or other mobile construction machinery.
 Hot spatters shall be contained / restricted appropriately (by making use of effective fire-
retardant cloth/fabric) and their flying-off as well as chance of contact with near-by
flammable materials shall be stopped.
 The Contractor shall arrange adequate systems & practices for accumulation / collection of
metal & other scraps and remnant electrodes and their safe disposal at regular interval so as
to maintain the fabrication and other areas satisfactorily clean & tidy.
 All gas cylinders must have a cylinder cap on at all times when not in use.
3.3.8 Ergonomics and tools & tackles
 The Contractor shall assign to his workmen, tasks commensurate with their qualification,
experience and state of health.
 All lifting tools, tackles, equipment, trailers, trucks/dumpers, accessories including cranes
shall be tested periodically by statutory/competent authority for their condition and load
carrying capacity. Valid test & fitness certificates from the applicable authority shall be
submitted to Owner/EIL for their review/acceptance before the lifting tools, tackles,
equipment, trailers, trucks/dumpers, accessories and cranes are used.
 Load testing of Cranes must be made mandatory after each modification/alteration of crane
configuration/change in boom length.
 The contractor shall not be allowed to use defective equipment or tools not adhering to
safety norms.
 Contractor shall arrange non-sparking tools for project construction works in operating
plant areas / hydrocarbon prone areas.
 Wherever required the Contractor shall make use of Elevated Work Platforms (EWP) or
Aerial Work Platforms (mobile or stationary) to avoid ergonomical risks and workmen
shall be debarred to board such elevated platform during the course of their shifting/
transportation.
 Contractor shall ensure installation of Safe Load Indicator (SLI) on all cranes (while in use)
to minimize overloading risk. SLI shall have capability to continuously monitor and display
the load on the hook, and automatically compare it with the rated crane capacity at the
operating condition of the crane. The system shall also provide visual and audible warnings
at set capacity levels to alert the operator in case of violations.

HEALTH, SAFETY &
6-82-0001 Rev. 7
 The contractor shall be responsible for safe operations of different equipment’s mobilized
and used by him at the workplace like transport vehicles, engines, cranes, mobile ladders,
scaffoldings, work tools, etc.
 The Contractor shall arrange periodical training for the operators of hydra, crane,
excavator, mobile machinery, etc. at site by utilizing services from renowned
manufacturers
3.3.9 Occupational Health
 The contractor shall identify all operations that can adversely affect the health of its
workers and issue & implement mitigation measures.
 For surface cleaning operations, sand blasting shall not be permitted even if not explicitly
stated elsewhere in the contract.
 To eliminate radiation hazard, Tungsten electrodes used for Gas Tungsten Arc Welding
shall not contain Thorium.
 Appropriate respiratory protective devices (hood with respiratory devices) shall be used to
protect workmen from inhalation of air borne contaminants like silica, asbestos, gases,
fumes, etc.
 Workmen shall be made aware of correct methods for lifting, carrying, pushing & pulling
of heavy loads. Wherever possible, manual handling shall be replaced by mechanical lifting
equipment’s.
 For jobs like drilling/demolishing/dismantling where noise pollution exceeds the specified
limit of 85decibels, ear muffs shall be provided to the workers.
 To avoid work related upper limb disorders (WRULD) and backaches, Display Screen
Equipment’s' workplace stations shall be carefully designed & used with proper sitting
postures. Power driven hand-held tools shall be maintained in good working condition to
minimize their vibrating effects and personnel using these tools shall be taught how to
operate them safely & how to maintain good blood circulation in hands.
 The Contractor shall arrange health check-up (by registered medical practitioner) for all the
workers at the time of induction. Health check may have to be repeated if the nature of duty
assigned to him is changed necessitating health check or doubt arises about his wellness.
EIL/Owner reserves the right to ask the contractor to submit medical test reports. Regular
health check-ups are mandatory for the workers assigned with Welding, Radiography,
Blasting, Painting, Heavy Lift and Height (>2m) jobs. All the health check-ups shall be
conducted by registered Medical practitioner and records are to be maintained by the
Contractor.
 The Contractor shall arrange Medical Camps at regular intervals at work sites and labor
colonies to assess health condition of workers.
 The Contractor shall ensure vaccination of all the workers including their families, during
the course of entire project span.
3.3.10 Hazardous substances

 Hazardous, inflammable and/or toxic materials such as solvent coating, thinners, anti-
termite solutions, water proofing materials shall be stored in appropriate containers
preferably with lids having spillage catchment trays and shall be stored in a good ventilated
area. These containers shall be labeled with the name of the materials highlighting the
hazards associated with its use and necessary precautions to be taken. Respective MSDS

HEALTH, SAFETY &
6-82-0001 Rev. 7
(Material Safety Data Sheet) shall be made available at site & may be referred whenever
problem arises.
 Where contact or exposure of hazardous materials are likely to exceed the specified limit or
otherwise have harmful effects, appropriate personal protective equipment’s such as
gloves, goggles/face-shields, aprons, chemical resistant clothing, respirator, etc. shall be
used.
 The work place shall be checked prior to start of activities to identify the location, type and
condition of any asbestos materials which could be disturbed during the work. In case
asbestos material is detected, usage of appropriate PPEs by all personnel shall be ensured
and the matter shall be reported immediately to EIL/ Owner.
3.3.11 Slips, trips & falls
The contractor shall establish a regular cleaning and basic housekeeping programme that covers
all aspects of the workplace to help minimize the risk of slips, trips & falls. The contractor shall
take positive measures like keeping the work area tidy, storing waste in suitable containers &
harmful items separately, keeping passages, stairways, entrances & exits especially emergency
ones clear, cleaning up spillages immediately and replacing damaged carpet/ floor tiles, mats &
rugs at once to avoid slips, trips & falls.
 Grating removal permit system should be implemented during construction phase. So that after
permanent gratings are installed on platforms and tech structure floors; removal of any gratings
for whatever purpose (including for lifting piping material etc.) is required to be sanctioned by
signed permit by HSE officers of both contractor and Engineer-in-charge. The spot where
gratings are removed shall be hard-barricaded during course of work. The removed gratings
shall be re-installed immediately after completion of work or at the time of cessation of work
every day whichever is earlier and the permit shall be closed on daily basis. A register shall be
maintained for recording all the grating removal permits and their closure shall be monitored on
daily basis.
3.3.12 Radiation exposure
 All personnel exposed to physical agents such as ionizing & non-ionizing radiation,
including ultraviolet rays or similar other physical agents shall be provided with adequate
shielding or protection commensurate with the type of exposure involved.
 For Open Field Radiography works, requirements of Bhabha Atomic Research Centre
(BARC)/ Atomic Energy Regulatory Board (AERB) shall be followed.
 The Contractor shall implement an effective system of control (as described in the AERB
regulations) at site for handling radiography-sources & for avoiding its misuse & theft.
 The contractor shall generate the Format No: HSE-8 “Permit for radiation work” before
start of work.
 In case the radiography work has to be carried out at day time, suitable methodology to be
used so that other works, people are not affected.
3.3.13 Explosives/Blasting operations
 Blasting operations shall be carried out as per latest Explosive Rules (Indian/ International)
with prior permission. The Contractor shall obtain license from Chief Controller of
Explosives (CCoE) for collection, transportation, storage of explosives as well as for
carrying out blasting operations.
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6-82-0001 Rev. 7
 The Contractor shall prepare exclusive method statement (in cognizance with statutory
requirements) for diffusing unfired explosives, if any, at project site before carrying out
actual task. Nowhere blasting shall be carried out by the Contractor or its agency without
the involvement of competent supervisor and licensed blaster / shot blaster.
3.3.14 Demolition/ Dismantling
 The contractor shall adhere to safe demolishing/ dismantling practices at all stages of work
to guard against unsafe working practices.
 The contractor shall disconnect service lines (power, gas supply, water, etc.)/ make
alternate arrangements prior to start of work and restore them, if required as directed by
EIL/ Owner at no extra cost.
 Before carrying out any demolition/dismantling work, the contractor shall take prior
approval of EIL/Owner and generate the Format No.HSE-9. For revamp jobs in operating
plants where location of underground utilities is not known with certainty, the contractor
shall depute an experienced engineer for supervision and shall make adequate arrangements
for fire-fighting & First-Aid during the execution of these activities.
 The Contractor shall arrange approved HIRAC / Method Statement for the specific
demolition / dismantling task and corresponding action plan commensurate with hazards /
risks associated therein. In no case any activity related to demolition / dismantling shall be
carried out by the Contractor without engaging own supervision / field engineer.
3.3.15 Road Safety
 The Contractor shall ensure adequately planned road transport safety management system.
 The vehicles shall be fitted with reverse warning alarms & flashing lights / fog-lights and
usage of seat belts shall be ensured.
 The Contractor shall also ensure a separate pedestrian route for safety of the workers and
comply with all traffic rules & regulations, including maintaining speed limit of 20 KMPH
or indicated by owner for all types of vehicles / mobile machinery. The maximum
allowable speed shall be adhered to.
 In case of an alert or emergency, the Contractor must arrange clearance of all the routes,
roads, access. The Contractor shall deploy sufficient number of traffic controllers at project
site routes / roads/ accesses, to alert reversing movement of vehicles & machinery as well
as pedestrians.
 Dumpers, Tippers, etc. shall not be allowed to carry workers within the plant area and also
to & from the labour colony to & from project sites.
 Hydras shall only be allowed for handling the materials at fabrication/ storage yards and in
no case shall be allowed to transport the materials over project / plant roads.
 The Contractor shall not deploy any such mobile machinery / equipment, which do not
have competent operator and / or experienced banks-man/ signal-man. Such machinery/
equipment shall have effective limit-switches, reverse-alarm, front & rear-end lights etc.
and shall be maintained in good working order.
 The Contractor shall not carry-out maintenance of vehicles / mobile machinery occupying
space on project / plant roads and shall always arrange close supervision for such works.
 For pipeline jobs, the contractor shall submit a comprehensive plan covering transportation,
loading / unloading of pipes, movement of side booms, movement of vehicles on the ROW,
etc.
 Contractor shall arrange/ install visible road signs, diversion boards, caution boards, etc. on
project roads for safe movement of men and machinery.

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6-82-0001 Rev. 7
3.3.16 Welfare measures

Contractor shall, at the minimum, ensure the following facilities at work sites:
 A crèche at site where 10 or more female workers are having children below the age of 6
years.
 Adequately ventilated / illuminated rooms at labour camps & its hygienic up-keeping.
 Reasonable canteen facilities at site and in labour camps at appropriate location depending
upon site conditions. Contractor shall make use of “industrial” variety of LPG cylinder &
satisfactory illumination at the canteens. Necessary arrangement for efficient disposal of
wastes from canteens & urinals /toilets shall also be made and regular review shall be made
to maintain the ambience satisfactorily hygienic &shall also comply with all applicable
statutory requirements.
 Adequately lighted & ventilated Rest rooms at site (separate for male workers and female
workers).
 Provision for suitable mobile toilets to be made available by Contractor for remote/scattered
job locations.
 Urinals, Toilets, drinking water, washing facilities, adequate lighting at site and labour
camps, commensurate with applicable Laws/ Legislation.
3.3.17 Environment Protection
Contractor shall ensure proper storage and utilization methodology of materials that are
detrimental to the environment. Where required, Contractor shall ensure that only the
environment friendly materials are selected and emphasize on recycling of waste materials, such
as metals, plastics, glass, paper, oil & solvents. The waste that cannot be minimized, reused or
recovered shall be stored and disposed of safely. In no way, toxic spills shall be allowed to
percolate into the ground. The contractor shall not use the empty areas for dumping the wastes.
Contractor to submit Environmental Aspect Impact Register detailing the list of activities in his
scope, the respective environmental impact and the actions taken to minimize the impact.
Environmental Aspect Impact Register to be prepared as per Format HSE-18 and to be updated
and maintained till job completion.
The contractor shall strive to conserve energy and water wherever feasible.
The contractor shall ensure dust free environment at workplace by sprinkling water on the
ground at frequent intervals. The air quality parameters for dust, poisonous gases, toxic releases,
harmful radiations, etc. shall be checked by the contractor on daily basis and whenever need
arises.
The contractor shall not be allowed to discharge chemicals, oil, silt, sewage, sullage and other
waste materials directly into the controlled waters like surface drains, streams, rivers, ponds. A
discharge plan suggesting the methods of treating the waste before discharging shall be
submitted to EIL/Owner for approval.
For pipeline jobs, top soil shall be stacked separately while making ROW through fields. This
fertile soil shall be placed back on top after backfilling.
For offshore construction barges, arrangements shall be made for safe disposal of human, food
& other wastes and applicable laws in this regard shall be followed.
3.3.18 Rules & Regulations
All persons deployed at site shall be knowledgeable of and comply with the environmental laws,
rules & regulations relating to the hazardous materials, substances and wastes. Contractor shall
not dump, release or otherwise discharge or disposes off any such materials without the express

HEALTH, SAFETY &
6-82-0001 Rev. 7
authorization of EIL/Owner. An indicative list of Statutory Acts & Rules relating to HSE is
given under Appendix-D.
3.3.19 Weather Protection

Contractor shall take appropriate measures to protect workers from severe storms, rain, solar
radiations, poisonous gases, dust, etc. by ensuring proper usage of PPEs like Sun glasses, Sun
screen lotions, respirators, dust masks, etc. and rearranging/ planning the construction activities
to suit the weather conditions. Effective arrangement (without creating inconvenience to project
facilities & permanent installations) for protecting workmen from hailstorm, drizzle in the form
of temporary shelter shall be made at site.
3.3.20 Communication
All persons deployed at the work site shall have access to effective means of communication so
that any untoward incident can be reported immediately and assistance sought by them.
All health & safety information shall be communicated in a simple & clear language easily
understood by the local workforce.
For information to all, typical subjects that should be communicated are: -
Inside the company (Top to down)

a. Quality Policy
b. HSE Policy contents
c. Environment Policy
d. HSE Objectives
e. Safety Cardinal Rules
f. HSE Target – reached or missed
g. Praises & Warnings to personnel for HSE Management
h. Safety Walk Through Reports and safety defects / shortfalls (by management)
i. HSE Audit results
j. Revised Statutory Health & Safety provisions, if any
k. H & S publicity
l. Suggestions
Inside the Company (Bottom to up)

a. Complaints
b. Compliances on safety defects / shortfalls
c. Suggestions
d. Proposals for changes & improvements
e. HSE Reports (including near-miss reports)
3.3.21 Confined Space Entry

The contractor shall generate a work permit (Format No. HSE -7) before entering a confined
space. People, who are permitted to enter into confined space, must be medically examined &
certified by registered doctor, confirming their ‘medical fitness for working in confined space’.
All necessary precautions mentioned therein shall be adhered to. An attendant shall be
positioned outside a confined space for extending help during an emergency. Effective
communication shall be maintained between personnel in confined space and outside by
combination of visual/voice or portable radio. Compressed gas cylinders shall not be taken into
confine space. Entry Register for confined space to be maintained with the name and time of
entry/exit. All appropriate PPEs and air quality parameters shall be checked before entering a
confined space. It shall be ensured that the piping of the equipment which has to be opened is
pressure- free by checking that blinds are in place, vents are open and volume is drained. Inside
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6-82-0001 Rev. 7
confined space works, only electrical facilities/ installations of 24V shall be permitted.
Contactor shall ensure usage of safe & suitable arrangement of oxygen supply for individual
workmen (during the course of work in confined space), if oxygen concentration is found to be
less than 19.5% (v/v) there.
3.3.22 Heavy Lifts

 The contractor shall submit detailed rigging studies plan for EIL/ Owner approval prior to
lifting equipment which cannot be erected with a crane of approx. 100 MT capacity due to
constraints of its dimensions, location of foundation height, approach & weight.
 Contractor shall generate the format no:HSE-15 “Permit for heavy lift/critical erection”
 The Safe Working Load (SWL) and manufacturer’s serial numbers shall be clearly marked
on the slings and the lifting gears, either by tagging, stamping, engraving or embossing.
 Prior to actual lifting activities, contractor shall check the validity of the crane inspection
certificate issued by statutory/ competent authority. This requirement shall also apply to all
rigging equipment’s utilized for the job.
 The contractor shall, at all times, be responsible for all rigging activities.
 The Contractor shall ensure medical fitness of all workmen who are engaged / involved in
erection of equipment’s, vessels etc. and such fitness checks shall be carried-out every six
months interval with the help of a registered medical practitioner & record shall be
maintained
 Adequate safety measures such as positive barricading, usage of appropriate PPEs, permit
to work, etc. shall be taken during all heavy or critical lifts.
 For lifting any material (irrespective of shape, size or volume), at any height, it is always
advisable to prepare a Plan of Erection (PoE) taking into consideration hazards & risks
associated therein – this can enable people to put their own experiences of various natures
& side-by-side establish a practical method for risk-free erection / lifts. The contractor shall
prepare PoE & shall document the same, when risks are identified as “medium” or “high”
and the same shall be approved by its competent / qualified engineer.
3.3.23 Key Performance Indicators
The contractor shall measure an activity in both leading & trailing indicators for statistical and
performance measurement. The activities pertaining to key performance indicators are covered
in Monthly HSE Report (Format No. HSE-5). The contractor shall try to achieve a statistically
fair record and strive for its continual improvement.
Leading Indicators viz :-
- Number of Safety Inductions carried-out at site (for workmen & staff members)
- Number of HSE inspections carried out
- Number of “Safety Walk Through” carried-out by site-head.
- Number of HSE shortfalls / lapses identified per contractor& closed-out in time.
- Number of Safety Meetings conducted (in-house / with contractors)
- Number of HSE Audits made (internal & external) vis-à-vis non conformances raised
- Number of HSE Awareness / Motivational program conducted by contractors
- Number of HSE Trainings conducted at site for supervisors & workmen
- Study of Near miss case reported
- Encouragements / Awards / Recognitions to workmen, job supervisors & field engineers.
- Suggestions for improvement

HEALTH, SAFETY &
6-82-0001 Rev. 7
Trailing Indicators viz :-
- Calculation of HSE statistics viz frequency rate, severity rate, LTA free manhours, etc.
- Analysis of incidents / accidents (nature, severity, types etc.)
- Study of Incident / Accident with respect to :-
 Variety
 Period of the year / project span
 Timings of the incident / accident
 Age profile of victims
 Body parts involved
 Penalty levied for causing incident / accident
3.3.24 Unsuitable Land Conditions

Contractor shall take appropriate measures and necessary work permits/clearances if work is to
be done in or around marshy areas, river crossings, mountains, monuments, etc. The Contractor
shall make right assessment and take all necessary action for developing work areas to make
them safe & suitable for crane operations or other vehicular movement before carrying out any
project related activity / operation. Contractor shall take all necessary actions to make the
surroundings of its site establishments (site office, stores, lay-down area etc.) work-worthy
safe and secure.
3.3.25 Under Water Inspection
Contractor shall ensure that boats and other means used for transportation, surveying &
investigation works shall be certified seaworthy by a recognized classification society. It shall
be equipped with all life saving devices like life jackets, adequate fire protection arrangements
and shall posses communication facilities like cellular phones, wireless, walkie-talkie. All
divers used for seabed surveys, underwater inspections shall have required authorized license,
suitable life saving kit. Number of hours of work by divers shall be limited as per regulations.
EIL/ Owner shall have the right to inspect the boat and scrutinize documents in this regard.
3.3.26 Excavation
The Contractor shall obtain permission from competent authorities prior to excavation wherever
required.
The Contractor shall locate the position of buried utilities (water line, cable route, etc.) by
referring to project / plant drawing / in consultation with EIL/Owner. The Contractor shall start
digging manually to locate the exact position of buried utilities & thereafter use mechanical
means.
The Contractor shall keep soil heaps at least 1.5 M away from edge or a distance equal to depth
of pit (whichever is more).
All excavated pits greater than 10 Sq.M plan area and depth more than 1.5M shall have at least
two access routes for ingress and egress. Also, additional access routes shall be provided such
that distance between any two access routes shall not be more than 20M.
The Contractor shall maintain sufficient “angle of repose” during excavation – shall also
provide slope or suitable bench as decided by EIL / Owner.
The Contractor shall arrange “battering” or “benching” wherever required for preventing
collapse of edge of excavations.
The Contractor shall identify & arrange de-watering pump or well-point system to prevent earth
collapse due to heavy rain / influx of underground water.

HEALTH, SAFETY &
6-82-0001 Rev. 7
The Contractor shall arrange protective fencing/ barricading with warning signal around
excavated pits, trenches, etc. along with minimum 2 (two) entries, exits/ escape ladders.
The Contractor must avoid “underpinning” / under-cutting to prevent collapse of chunk of earth
during excavation
The Contractor shall use “stoppers” to prevent over-run of vehicle wheels at the edge of
excavated pits/ trenches.
The Contractor shall arrange strengthening of “shoring” & “strutting” proactively to avoid
collapse of earth/ edges due to vehicular movement in close proximity of excavated areas/ pits/
trenches, etc.
3.4 Tool Box Talks (TBT)
Contractor shall conduct daily TBT with workers prior to start of work and shall maintain
proper record of the meeting. A suggested format is given below. The TBT is to be conducted
by the immediate supervisor of the workers
The Contractor shall conduct TBT before start of every morning or evening shift or night shift
activities, for alerting the workers on specific hazards and their appropriate dos & don’ts. The
Contractor shall provide sufficient rests to the site workmen and their foremen to avert fatigue
& thereby endangering their lives during the course of site works.
TOOLBOX TALK RECORDING SHEET

Date & Time
Work Location
Subject (Nature of work)
Presenter
Hazards involved
Precautions to be taken
Worker's Name Signature Section
Remarks, in any
The topics during TBT shall include
- Hazards related to work assigned on that day and precautions to be taken.

- Any forthcoming HSE hazards/events/instruction/orders, etc.
The above record can be kept in local language, which workers can read. These records shall be
made available to EIL/ Owner whenever demanded.
3.5 Training & Induction Programme
 Initial induction of workers into Construction oriented activities and appraising them about
the methodology of works and how to carry-out safely and the same should not be inter
mixed with Tool Box Talks or HSE Training. In this regard careful action should be made
& maintained for imparting HSE induction to every individual, irrespective of his
task/designation/level of employment, whereas, HSE Training should be imparted to
specific person/group of people who are to carry-out that specific task more than once – for
example, Riggers must be trained for working at heights, welders must be trained for work
in confined space, fitters/carpenters, mesons must be trained for work at heights, etc.

HEALTH, SAFETY &
6-82-0001 Rev. 7
 Contractor shall conduct Safety induction programme on HSE for all his workers and
maintain records. The Gate Pass shall be issued only to those workers who successfully
qualify the Safety induction programme.
 The Contractor shall brief the visitors about the HSE precautions which are required to be
taken before their proceeding to site and make necessary arrangements to issue appropriate
PPEs like Aprons, hard hats, ear-plugs, goggles & safety shoes etc., to his visitors. The
Contractor shall always maintain relevant acknowledgement from visitor on providing him
brief information on HSE actions.
 Contractor shall ensure that all his personnel possess appropriate training to carry out the
assigned job safely. The training should be imparted in a language understood by them and
should specifically be trained about
- Potential hazards to which they may be exposed at their workplace

- Measures available for prevention and elimination of these hazards
The topics during training shall cover, at the minimum: -
- Why safety should be considered during work - explanation

- Education about hazards and precautions required
- Employees’ duties & responsibilities
- Emergency and evacuation plan
- HSE requirements during project activities
- Fire fighting and First-Aid
- Use of PPEs
- Occupational health issues – dos & don’ts
- Local laws on intoxicating drinks, drugs, smoking in force
- Common environmental subjects – lighting, ventilation, vibration, smoke/fumes etc.
 Records of the training shall be kept and submitted to EIL/ Owner.
 The Contractor shall make regular program for conducting Safety Training on various
topics related to various activities & their safe-guarding utilizing experienced persons /
outside agency / faculty. A program for Safety Training (indicative list as per Appendix –F)
shall be furnished by the Contractor in its HSE Plan.
 For offshore and jetty jobs, contractor shall ensure that all personnel deployed have
undergone a structured sea survival training including use of lifeboats, basket landing, use
of radio communication etc. from an agency acceptable to Owner/EIL.
3.6 ADDITIONAL SAFETY REQUIREMENTS FOR WORKING INSIDE A RUNNING

PLANT
As a minimum, the contractor shall ensure adherence to following safety requirements while
working in or in the close vicinity of an operating plant:
a) Contractor shall obtain permits for Hot work, Cold work, Excavation and Confined Space
from Owner in the prescribed format.
b) The contractor shall monitor record and compile list of his workers entering the operational
plant/unit each day and ensure & record their return after completing the job.

HEALTH, SAFETY &
6-82-0001 Rev. 7
c) Contractor’s workers and staff members shall use designated entrances and proceed by
designated routes to work areas only assigned to them. The workers shall not be allowed to
enter units' area, tanks area, pump rooms, etc. without work authorization permit.
d) Work activities shall be planned in such a way so as to minimize the disruption of other
activities being carried out in an operational plant/unit and activities of other contractors.
e) The contractor shall submit a list of all chemicals/toxic substances that are intended to be
used at site and shall take prior approval of the Owner.
f) Specific training on working in a hydrocarbon plant shall be imparted to the work force and
mock drills shall be carried out for Rescue operations/First-Aid measures.
g) Proper barricading/cordoning of the operational units/plants shall be done before starting

the construction activities. No unauthorized person shall be allowed to trespass. The height
and overall design of the barricading structure shall be finalized in consultation with the
Owner and shall be got approved from the Owner.
h) Care shall be taken to prevent hitting underground facilities such as electrical cables,
hydrocarbon piping during execution of work.
i) Barricading with water curtain shall be arranged in specific/critical areas where

hydrocarbon vapors are likely to be present such as near horton spheres or tanks.
Positioning of fire tenders (from owner) shall also be ensured during execution of critical
activities.
j) Emergency evacuation plan shall be worked out and all workmen shall be apprised about
evacuation routes. Mock drill operations may also be conducted.
k) Flammable gas test shall be conducted prior to any hot work using appropriate measuring
instruments. Sewers, drains, vents or any other gas escaping points shall be covered with
flame retardant tarpaulin.
l) Respiratory devices shall be kept handy while working in confined zones where there is a
danger of inhalation of poisonous gases. Constant monitoring of presence of
Gas/Hydrocarbon shall be done.
m) Clearance shall be obtained from all parties before starting hot tapping, patchwork on live
lines and work on corroded tank roof.
n) Positive isolation of line/equipment by blinding for welding/cutting/grinding shall be done.

Closing of valve will not be considered sufficient for isolation.
o) Welding spatters shall be contained properly and in no case shall be allowed to fall on the
ground containing oil. Similar care shall be taken during cutting operations.
p) The vehicles, cranes, engines, etc. shall be fitted with spark arresters on the exhaust pipe
and got it approved from Safety Department of the Owner.
q) Plant air should not be used to clean any part of the body or clothing or use to blow off dirt
on the floor.
r) Gas detectors should be installed in gas leakage prone areas as per requirement of Owner's
plant operation personnel.
s) Experienced full time safety personnel shall be exclusively deployed to monitor safety
aspects in running plants.

HEALTH, SAFETY &
6-82-0001 Rev. 7
3.7 Self Assessment and Enhancement

The contractor shall develop a method of check & balance through self assessment &
enhancement techniques and shall explore the opportunities for continual improvement in the
HSE system.
3.8 HSE Promotion

The contractor shall encourage his workforce to promote HSE efforts at workplace by way of
organizing workshops/ seminars/ training programmes, celebrating HSE awareness weeks
&National Safety Day, conducting quizzes & essay competitions, distributing pamphlets,
posters & material on HSE, providing incentives for maintaining good HSE practices and
granting incentives / bonus for completing the job without any lost time accident.
3.9 Lock Out and Tag Out (LOTO) for Isolation of Energy Source
 Contractor shall follow the LOTO/ Isolation procedure of owner for all energy source
isolations installed/under purview by/of owner i.e. “Brown field”
 For all the other energy source (not under purview of client/owner) i.e. “Green field”
Contractor shall develop a system to ensure the isolation of equipments, pipelines, Vessel,
electrical panels from the energy source covering following as minimum:-
- Identification of all energy source viz electrical, mechanical, hydraulic, pneumatic,

chemical, thermal, gravitational, radiation and other forms of stored or kinetic
energy.
- Establishing the energy isolation devices viz: manually operated electrical circuit
breakers, disconnection switches, blind flanges, etc.
- Installation of Lock Out devices for preventing the inadvertent release of stored
energy and Tag Out devices (“Danger”, “Do Not operate” or Do not Remove” tags)
to indicate that testing, maintenance or servicing is underway and the device cannot
be operated until the tag out device is removed.
- Lock Out and Tag out log book
- Permit for isolation and de-isolation of energy source as per format NO: HSE-16
- Availability of competent persons like experienced operators at substations, pump
house, units, etc, supervisors etc.
 Contractor shall ensure that all the sources are locked out and tagged properly before giving
clearance to start the job.
 After the completion of job, contractor shall ensure all tools and tackles are removed and
nobody is present in the working area and signing on LOTO log book.
 Only on confirmation of above the contractor will remove their lock and tag from the
isolation points and give instructions for energizing the same. Only the person carrying out
the task shall himself carry the key for the lock in /Lock out.
4.0 DETAILS OF HSE MANAGEMENT SYSTEM BY CONTRACTOR

4.1 On Award of Contract
The Contractor shall submit a comprehensive Health, Safety and Environmental Plan or
programme for approval by EIL/Owner prior to start of work. The Contractor shall participate in
the pre-start meeting with EIL/Owner to finalize HSE Plans which shall including the
following:
- HSE policy & Objectives
- Job procedure to be followed by the Contractor for construction activities including
handling of equipment’s, scaffolding, electric installations, etc. describing the risks
involved, actions to be taken and methodology for monitoring each activity. Indicative list
of procedures is enclosed as Annexure-H
- EIL/Owner review/audit requirement.

HEALTH, SAFETY &
6-82-0001 Rev. 7
- Organization structure along with responsibility and authority, on HSE activities.

- Administrative & disciplinary steps involving implementation of HSE requirements
- Emergency evacuation plan/ procedures for site and labour camps
- Procedures for reporting & investigation of accidents and near misses.
- HSE Inspection
- HSE Training programmes at project site
- HSE Awareness programmes, at project site
- Reference to Rules, Regulations and statutory requirements.
- HIRAC
- Environment Aspect Impact Register
- Legal Register
- HSE documentation viz reporting, analysis & record keeping.
4.2 During Job Execution

Contractor shall implement approved Health, Safety and Environment management programme
including but not limited to as brought out under para 3.0. Contractor shall also ensure:
 to arrange workmen compensation insurance, registration under ESI Act, third party
liability insurance, registration under BOCW Act etc., as applicable.
 to arrange all HSE permits before start of activities (as applicable), like permits for hot
work, working at heights (Refer Format No. HSE-6), confined space (Refer Format No.
HSE-7), Radiation Work Permit (Refer Format No. HSE-8), Demolishing/ Dismantling
Work Permit (Refer Format No. HSE-9), Permit for erection/modification & dismantling of
scaffolding (Refer Format No:HSE-14),Permit for heavy lift/critical erection (Refer Format
No:HSE-15) ,Permit for energy Isolation & De-isolation” (HSE-16) ,storage of chemical
/explosive materials & its use and implement all precautions mentioned therein. In this
regard, requirements of Oil industry Safety Directorate Standard No. Std-105 "Work
Permit Systems” shall be complied with while working in existing Oil or Gas processing
plants. List of the persons involved shall be maintained as annexure to the work permit
issued for a particular activity.
 to submit, timely, the completed checklist on HSE activities in Format No.HSE-1, Monthly
HSE report in Format No.HSE-5 (use of web based package (www.eil.co.in/conthse) is
compulsory wherever the facility is available else a hard copy is to be submitted), accident/
incident reports, investigation reports etc. as per EIL/Owner requirements. Compliance of
instructions on HSE shall be done by Contractor and informed urgently to EIL/Owner.
 that his top most executive at site attends all the Safety Committee/HSE meetings arranged
by EIL/Owner and carries out safety walk regularly. Only in case of his absence from site
that a second senior most person shall be nominated by him, in advance, and
communicated to EIL/Owner for performing the above tasks.
 display at site office and at prominent locations HSE Policy, caution boards, list of
hospitals, emergency services available, safety signs like Men at work, Speed Limits,
Hazardous Area, various do’s & don’ts, etc.
 provide posters, banners for safe working to promote safety consciousness.
 identify, assess, analyze & mitigate the construction hazards& incorporate relevant control
measures before actually executing site works. (HIRAC = Hazard Identification, Risk
Analysis and Control).
 identify, assess, analyze & mitigate the environmental impact & incorporate relevant
control measures through Environmental Aspect Impact Register
 Identify and comply to all applicable HSE related legal requirements by preparing and
maintaining a Legal register
 arrange testing, examination, inspection of own as well as borrowed construction
equipment’s / machinery (stationary &mobile) before being used at site and also at
periodical interval, through own resources and also by 3rd party competent agencies (as
HEALTH, SAFETY &
6-82-0001 Rev. 7
deemed fit in statutes). Records of such test, examination etc. shall be maintained & shall
be submitted to EIL/Owner as & when asked for.
 carryout audits/ inspection (internal & external) at his works as well as sub-contractor
works as per approved HSE plan/ procedure/ programme & submit the compliance reports
of identified shortfalls for EIL/Owner review.
 arranging HSE training for site workmen (of his own & sub-contractors) through internal or
external faculty at periodical intervals.
 Assistance& cooperate during HSE audits by EIL/Owner or any other 3rd party and submit
compliance report.
 Generate & submit of HSE records/report as per this specification.
 apprise EIL/Owner on HSE activities at site regularly.
 carry-out all dismantling activities safely, with prior approval of EIL/Owner representative.
 The Contractor shall ensure that “Hot works” and painting works do not continue at the
same place / location at project site for which chance or probability of “fire” incident
exists.
4.3 During Short Listing of the Sub-Contractors

The contractor shall review the HSE management system of the sub-contractors in line with the
requirements given in this specification. The contractor shall be held responsible for the
shortcomings observed in the HSE management system of the sub-contractor(s) during
execution of the job.
5.0 RECORDS
At the minimum, the contractor shall maintain/ submit HSE records in the following reporting
formats:
Safety Walk Through Report HSE-1
Accident/ Incident Report HSE-2
Supplementary Accident/ Incident Investigation report HSE-3
Near Miss Incident Report HSE-4
Monthly HSE Report HSE-5
Permit for working at height HSE-5
Permit for working in confined space HSE-7
Permit for radiation work HSE-8
Permit for demolishing/ dismantling HSE-9
Daily Safety checklist HSE-10
Housekeeping Assessment & compliance HSE-11
Inspection of temporary electrical booth/installation HSE-12
Inspection for scaffolding HSE-13
Permit for erection/modification &dismantling of scaffolding HSE-14
Permit for heavy lift/critical erection. HSE-15
Permit for Energy isolation and de-isolation. HSE-16
Permit for Excavation HSE-17
Inspection reports of Equipment/tools/tackles *
Report of Toolbox talks As indicated in
specification
PPE issue report/register *
Site inspection reports *
Training records *
(*) The formats shall be developed in consultation with EIL/Owner.

HEALTH, SAFETY &
6-82-0001 Rev. 7
APPENDIX-A
(Sheet 1 of 2)
A. IS CODES ON HSE
SP: 53 Safety code for the use, Care and protection of hand operated tools.
IS: 838 Code of practice for safety & health requirements in electric and gas welding
and cutting operations
IS: 1179 Eye & Face precautions during welding, equipment etc.
IS: 1860 Safety requirements for use, care and protection of abrasive grinding wheels.
IS: 1989 (Pt -II) Leather safety boots and shoes
IS: 2925 Industrial Safety Helmets
IS: 3016 Code of practice for fire safety precautions in welding & cutting operation.
IS: 3043 Code of practice for earthing
IS: 3764 Code of safety for excavation work
IS: 3786 Methods for computation of frequency and severity rates for industrial injuries
and classification of industrial accidents
IS: 3696 Safety Code of scaffolds and ladders
IS: 4083 Recommendations on stacking and storage of construction materials and
components at site
IS: 4770 Rubber gloves for electrical purposes
IS: 5121 Safety code for piling and other deep foundations
IS: 5216 (Pt-I) Recommendations on Safety procedures and practices in electrical works
IS: 5557 Industrial and Safety rubber lined boots
IS: 5983 Eye protectors
IS: 6519 Selection, care and repair of Safety footwear
IS: 6994 (Pt-I) Industrial Safety Gloves (Leather & Cotton Gloves)
IS: 7293 Safety Code for working with construction Machinery
IS: 8519 Guide for selection of industrial safety equipment for body protection
IS: 9167 Ear protectors
IS: 11006 Flash back arrestor (Flame arrestor)
IS: 11016 General and safety requirements for machine tools and their operation
IS: 11057 Specification for Industrial safety nets
IS: 11226 Leather safety footwear having direct moulded rubber sole
IS: 11972 Code of practice for safety precaution to be taken when entering a sewerage
system
IS: 13367 Code of practice-safe use of cranes
IS: 13416 Recommendations for preventive measures against hazards at working place

HEALTH, SAFETY &
6-82-0001 Rev. 7
APPENDIX-A
(Sheet 2 of 2)
B. INTERNATIONAL STANDARDS ON HSE
Safety Glasses : ANSI Z 87.1, ANSI ZZ 87.1, AS 1337, BS 2092,

BS 1542, BS 679, DIN 4646/ 58311
Safety Shoes : ANSI Z 41.1, AS 2210, EN 345
Hand Gloves : BS 1651
Ear Muffs : BS 6344, ANSI S 31.9
Hard Hat : ANSI Z 89.1/89.2, AS 1808, BS 5240, DIN 4840
Goggles : ANSI Z 87.1
Face Shield : ANSI Z 89.1
Breathing Apparatus : BS 4667, NIOSH
Welding & Cutting : ANSI Z49.1
Safe handling of compressed:P-1 (Compressed Gas Association Gases in cylinders 1235

Jefferson Davis Highway,
Arlington VA 22202 - USA)
Full body harness : EN-361
Lanyard : EN-354
Karabiner : EN-362 and EN-12275

HEALTH, SAFETY &
6-82-0001 Rev. 7
APPENDIX-B
DETAILS OF FIRST AID BOX
------------------------------------------------------------------------------------------------------------------------
SL. DESCRIPTION QUANTITY
NO.
------------------------------------------------------------------------------------------------------------------------
1. Small size Roller Bandages, 1 Inch Wide (Finger Dressing small) 6 Pcs.
2. Medium size Roller Bandages, 2 Inches Wide (Hand & Foot Dressing) 6 Pcs.
3. Large size Roller Bandages, 4 Inches Wide (Body Dressing Large) 6 Pcs.
4. Large size Burn Dressing (Burn Dressing Large) 4 Pkts.
5. Cotton Wool (20 gms packing) 4 Pkts.
6. Antiseptic Solution Dettol (100 ml.) or Savlon 1 Bottle
7. Mercurochrome Solution (100 ml.) 2% in water 1 Bottle
8. Ammonia Solution (20 ml.) 1 Bottle
9. A Pair of Scissors 1 Piece
10. Adhesive Plaster (1.25 cm X 5 m) 1 Spool
11. Eye pads in Separate Sealed Pkt. 4 pcs.
12. Tourniqut 1 No.
13. Safety Pins 1 Dozen
14. Tinc. Iodine/ Betadin (100 ml.) 1 Bottle
15. Polythene Wash cup for washing eyes 1 No.
16. Potassium Permanganate (20 gms.) 1 Pkt.
17. Tinc. Benzoine (100 ml.) 1 Bottle
18. Triangular Bandages 2 Nos.
19. Band Aid Dressing 5 Pcs.
20. Iodex/Moov (25 gms.) 1 Bottle
21. Tongue Depressor 1 No.
22. Boric Acid Powder (20 gms.) 2 Pkt.
23. Sodium Bicarbonate (20 gms.) 1 Pkt.
24. Dressing Powder (Nebasulf) (10 gms.) 1 Bottle
25. Medicinal Glass 1 No.
26. Duster 1 No.
27. Booklet (English& Local Language) 1 No. each
28. Soap 1 No.
29. Toothache Solution 1 No.
30. Vicks (22 gms.) 1 Bottle
31. Forceps 1 No.
32. Note Book 1 No.
33. Splints 4 Nos.
34. Lock 1 Piece
35. Life Saving/Emergency/Over-the counter Drugs As decided at site
-----------------------------------------------------------------------------------------------------------------
Box size: 14" x 12" x 4"
-----------------------------------------------------------------------------------------------------------------
Note : The medicines prescribed above are only indicative. Equivalent medicines can also be used.
A prescription, in this regard, shall be required from a qualified Physician.
Format No. 8-00-0001-F1 Rev. 0 Copyright EIL – All rights reserved

HEALTH, SAFETY &
6-82-0001 Rev. 7
APPENDIX-C
TYPE OF FIRES VIS-À-VIS FIRE EXTINGUISHERS
Fire
Extinguisher
Multi-purpose
Fire Water Foam CO2 Dry Powder
(ABC)
Originated from can control can control

  minor surface 
paper, clothes, wood minor surface
fires fires
Inflammable liquids
like alcohol, diesel,     
petrol, edible oils,
bitumen
Originated from
gases like LPG,     
CNG, H2
Electrical fires     
LEGEND : : CAN BE USED
: NOT TO BE USED
Note: Fire extinguishing equipment must be checked atleast once a year and after every use by an
authorized person. The equipment must have an inspection label on which the next
inspection date is given. Type of extinguisher shall clearly be marked on it.

HEALTH, SAFETY &
6-82-0001 Rev. 7
APPENDIX-D
List of Statutory Acts & Rules Relating to HSE
- The Indian Explosives Act and Rules

- The Motor Vehicle Act and Central Motor Vehicle Rules
- The Factories Act and concerned Factory Rules
- The Petroleum Act and Petroleum Rules
- The Workmen Compensation Act
- The Gas Cylinder Rules and the Static & Mobile Pressure Vessels Rules
- The Indian Electricity Act and Rules
- The Indian Boiler Act and Regulations
- The Water (Prevention & Control & Pollution) Act
- The Water (Prevention & Control of Pollution) Cess Act
- The Mines & Minerals (Regulation & Development) Act
- The Air (Prevention & Control of Pollution) Act
- The Atomic Energy Act
- The Radiation Protection Rules
- The Indian Fisheries Act
- The Indian Forest Act
- The Wild Life (Protection) Act
- The Environment (Protection) Act and Rules
- The Hazardous Wastes (Management & Handling) Rules
- The Manufacturing, Storage & import of Hazardous Chemicals Rules
- The Public Liability Act
- The Building and Other Construction Workers (Regulation of Employment and Condition of service)
Act
- Other Statutory Acts like EPF, ESIS, Minimum Wage Act.

HEALTH, SAFETY &
6-82-0001 Rev. 7
APPENDIX-E (Sheet 1 of 12)
CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES
TYPE OF EFFECT OF
ACTIVITY PREVENTIVE MEASURES
HAZARD HAZARD
(A) Falling into pit Personal injury Provide guard rails/ barricade with warning
EXCAVATION signal.
Provide atleast two entries/ exits.
Pit Excavation Provide escape ladders.
upto 3.0m Earth Collapse Suffocation/ Provide suitable size of shoring and strutting, if
Breathlessness required.
Buried Keep soil heaps away from the edge equivalent to
1.5m or depth of pit whichever is more.
Don't allow vehicles to operate too close to
excavated areas. Maintain atleast 2m distance
from edge of cut.
Maintain sufficient angle of repose. Provide
slope not less than 1:1 and suitable bench of 0.5m
width at every 1.5m depth of excavation in all
soils except hard rock.
Battering/benching the sides.
Contact with Electrocution Obtain permission from competent authorities,
buried electric Explosion prior to excavation, if required.
cables Locate the position of buried utilities by referring
Gas/ Oil to plant drawings.
Pipelines Start digging manually to locate the exact
position of buried utilities and thereafter use
mechanical means.
Pit Excavation Same as above Can cause Prevent ingress of water.
beyond 3.0m plus drowning situation Provide ring buoys.
Flooding due to Identify and provide suitable size dewatering
excessive rain/ pump or well point system.
underground
water
Digging in the Building/Structure Obtain prior approval of excavation method from
vicinity of may collapse local authorities.
existing Building/ Loss of health & Use under-pining method.
Structure wealth Construct retaining wall side by side.
Movement of May cause cave-in Barricade the excavated area with proper lighting
vehicles/ or slides. arrangements.
equipment’s close Persons may get Maintain at least 2m distance from edge of cut
to the edge of cut. buried. and use stop blocks to prevent over-run.
Strengthen shoring and strutting.

HEALTH, SAFETY &
6-82-0001 Rev. 7
APPENDIX-E: (Sheet 2 of 12)
CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES (…Contd.)
TYPE OF EFFECT OF
HAZARD HAZARD
Narrow deep Same as above May cause severe Battering/ benching of sides.
excavations for plus injuries or prove Provide escape ladders.
pipelines, etc. Frequent cave-in fatal
or slides
Flooding due to May arise drowning Same as above plus
Hydro- static situation Bail out accumulated water.
testing Maintain adequate ventilation.
Rock by Improper May prove fatal Ensure proper storage, handling & carrying of
excavation handling of explosives by trained personnel.
blasting explosives Comply with the applicable explosive acts &
rules.
Uncontrolled May cause severe Allow only authorized persons to perform
explosion injuries or prove blasting operations.
fatal Smoking and open flames are to be strictly
prohibited.
Scattering of Can hurt people Use PPE like goggles, face mask, helmets etc.
stone pieces in
atmosphere
Rock excavation Entrapping of May cause severe Barricade the area with red flags and blow siren
by blasting persons/ animals. injuries or prove before blasting.
(Contd.) fatal
Misfire May explode Do not return to site for atleast 20 minutes or
suddenly unless announced safe by designated person.
Piling Work Failure of pile- Can hurt people Inspect Piling rigs and pulley blocks before the
driving beginning of each shift.
equipment
Noise pollution Can cause deafness Use personal protective equipments like ear
and psychological plugs, muffs, etc.
imbalance.
Extruding Can hurt people Barricade the area and install sign boards.
rods/casing Provide first-aid.
Working in the Can cause Keep sufficient distance from Live-Electricity as
vicinity of 'Live- electrocution/ per IS code.
Electricity' Asphyxiation Shut off the supply, if possible.
Provide artificial/rescue breathing to the injured.
(B) Air pollution by May affect Wear respirators or cover mouth and nose with
CONCRETING cement Respiratory System wet cloth.
Handling of Hands may get Use gloves & other PPE.
ingredients injured
Protruding Feet may get Provide platform above reinforcement for
reinforcement injured movement of workers or provide end caps for
rods. protection on reinforcement bars.

HEALTH, SAFETY &
6-82-0001 Rev. 7
APPENDIX-E : (Sheet 3 of 12)
TYPE OF EFFECT OF
HAZARD HAZARD
Earthing of Can cause Ensure earthing of equipments and proper
electrical electrocution/ functioning of electrical circuit before
mixers, asphyxiation commencement of work.
vibrators, etc.
not done.
Falling of Persons may get Use hard hats.
materials from injured Remove surplus material immediately from work
height place.
Ensure lighting arrangements during night hours.
Continuous Cause tiredness of Insist on shift pattern.
pouring by same workers and may Provide adequate rest to workers between
gang lead to accident. subsequent pours.
Revolving of Parts of body or Allow only mixers with hopper.
concrete mixer/ clothes may get Provide safety cages around moving motors.
vibrators entrapped. Ensure proper mechanical locking of vibrator.
Super-structure Same as above Shuttering/props Avoid excessive stacking on shuttering material.
plus may collapse and Check the design and strength of shuttering
Deflection in prove fatal material before commencement of work.
props or Rectify immediately the deflection noted during
shuttering concreting.
material
Passage to work Improperly tied and Ensure the stability and strength of passage
place designed before commencement of work.
props/planks may Do not overload and stand under the passage.
collapse
(C) Curtailment and Persons may get Use PPE like gloves, shoes, helmets, etc.
REINFORCE- binding of rods injured Avoid usage of shift tools.
MENT Carrying of rods Workers may get Provide suitable pads on shoulders and use safety
for short injured their hands gloves.
distances/at and shoulders. Tie up rods in easily liftable bundles.
heights Ensure proper staging.
Checking of Rods may cut or Use measuring devices like tape, measuring rods,
clear distance/ injure the fingers etc.
cover with hands
Hitting projected Persons may get Use safety shoes and avoid standing
rods and injured and fell unnecessarily on cantilever rods.
standing on down Avoid wearing of loose clothes.
cantilever rods.

HEALTH, SAFETY &
6-82-0001 Rev. 7
TYPE OF EFFECT OF
HAZARD HAZARD
Falling of material May prove fatal Use helmets.
from height Provide safety nets.
Transportation of Protruded rods may Use red flags/lights at the ends.

rods by trucks/ hit the persons Do not protrude the rods in front of or by the side
trailers of driver's cabin.
Do not extend the rods 1/3rd of deck length or
1.5m whichever is less.
(D) Welding radiates Radiation can Use specified shielding devices and other PPE of
WELDING invisible damage eyes and correct specifications.
AND GAS ultraviolet and skin. Avoid thoriated tungsten electrodes for GTAW.
CUTTING infra-red rays
Improper Explosion may occur Move out any leaking cylinder.
placement of Keep cylinders in vertical position.
oxygen and Use trolley for transportation of cylinders and
acetylene cylinders chain them.
Use flashback arrestors.
Leakage/ cuts in May cause fire Purge regulators immediately and then turn off.
hoses Never use grease or oil on oxygen line
connections and copper fittings on acetylene
lines.
Inspect regularly gas carrying hoses.
Always use red hose for acetylene & other
fuel gases and black for oxygen.
Opening-up of Cylinder may burst Always stand back from the regulator while
cylinder opening the cylinder.
Turn valve slowly to avoid bursting.
Cover the lug terminals to prevent short
circuiting.
Welding of tanks, Explosion may occur Empty & purge them before welding.
container or pipes Never attach the ground cable to tanks, container
storing flammable or pipe storing flammable liquids.
liquids Never use LPG for gas cutting.

HEALTH, SAFETY &
6-82-0001 Rev. 7
TYPE OF EFFECT OF
HAZARD HAZARD
(E) Ionizing Radiations may react Ensure Safety regulations as per BARC/AERB
RADIOGRAPHY radiation with the skin and can before commencement of job.
cause cancer, skin Cordon off the area and install Radiation warning
irritation, dermatitis, symbols.
etc. Restrict the entry of unauthorized persons.
Wear appropriate PPE and film badges issued by
BARC/AERB.
Transportation Same as above Never touch or handle radiography source with
and Storage of hands.
Radiography Store radiography source inside a pit in an
source exclusive isolated storage room with lock and
key arrangement. The pit should be approved by
BARC/AERB.
Radiography source should never be carried
either in passenger bus or in a passenger
compartment of trains.
BARC/AERB has to be informed before source
movement.
Permission from Director General of Civil
Aviation is required for booking radio isotopes
with airlines.
Loss of Radio Same as above Try to locate with the help of Survey Meter.
Isotope Inform BARC/AERB (*)
(F) Short circuiting Can cause Use rubberized hand gloves and other PPE.
ELECTRICAL Electrocution or Fire Don't lay wires under carpets, mats or door ways.
INSTALLATION Allow only licensed electricians to perform on
AND USAGE electrical facilities.
Use one socket for one appliance.
Ensure usage of only fully insulated wires or
cables.
Don't place bare wire ends in a socket.
Ensure earthing of machineries and equipments
Do not use damaged cords and avoid temporary
connections.
Use spark-proof/ flame proof type field
distribution boxes.
(*) Atomic Energy Regulatory Board (AERB),

Bhabha Atomic Research Centre (BARC)
Anushaktinagar, Mumbai – 400 094

HEALTH, SAFETY &
6-82-0001 Rev. 7
TYPE OF EFFECT OF
ACTIVITY
HAZARD HAZARD
PREVENTIVE MEASURES
Do not allow open/bare connections.
Provide all connections through 30mA ELCB.
Protect electrical cables/equipments from water
and naked flames.
Check all connections before energizing.
Overloading of Bursting of system Display voltage and current ratings prominently
Electrical can occur which with 'Danger' signs.
System leads to fire Ensure approved cable size, voltage grade and
type.
Switch off the electrical utilities when not in use.
Do not allow unauthorized connections.
Ensure proper grid wise distribution of Power.
Improper laying Can cause Do not lay unarmoured cable directly on ground,
of overhead and electrocution and wall, roof of trees.
underground prove fatal Maintain atleast 3m distance from HT cables.
transmission All temporary cables should be laid atleast 750
lines/cables mm below ground on 100 mm fine sand
overlying by brick soling.
Provide proper sleeves at crossings/ inter-
sections.
Provide cable route markers indicating the type
and depth of cables at intervals not exceeding
30m and at the diversions/ termination.
(G) Small fires can Cause burn injuries In case a fire breaks out, press fire alarm system
FIRE become big ones and may prove fatal and shout "Fire, Fire".
PREVENTION and may spread Keep buckets full of sand & water/ fire
AND to the extinguishing equipment near hazardous locations
PROTECTION surrounding Confine smoking to 'Smoking Zones' only.
areas Train people for using specific type of fire
fighting equipments under different classes of
fire.
Keep fire doors/ shutters, passages and exit doors
unobstructed.
Maintain good housekeeping and first-aid boxes
(for details refer Appendix-B).
Don't obstruct assess to Fire extinguishers.
Do not use elevators for evacuation during fire.
Maintain lightening arrestors for elevated
structures.
Stop all electrical motors with internal
combustion.

HEALTH, SAFETY &
6-82-0001 Rev. 7
TYPE OF EFFECT OF
HAZARD HAZARD
Move the vehicles from dangerous locations.
Remove the load hanging from the crane booms.
Remain out of the danger areas.
Improper It may not Ensure usage of correct fire extinguisher meant
selection of Fire extinguish the fire for the specified fire (for details refer Appendix-
extinguisher C).
Do not attempt to extinguish Oil and electric
fires with water. Use foam cylinders/ CO2/ sand
or earth.
Improper storage Same as above Maintain safe distance of flammable substances
of highly from source of ignition.
inflammable Restrict the distribution of flammable materials
substances to only min. necessary amount.
Construct specifically designed fuel storage
facilities.
Keep chemicals in cool and dry place away from
heat. Ensure adequate ventilation.
Before welding operation, remove or shield the
flammable material properly.
Store flammable materials in stable racks,
correctly labeled preferably with catchment
trays.
Wipe off the spills immediately.
Short circuiting Same as above Don't lay wires under carpets, mats or door
of electrical Can cause ways.
system Electrocution Use one socket for one appliance.
Use only fully insulated wires or cables.
Do not allow open/bare connections.
Provide all connections through 30mA ELCB.
Ensure earthing of machineries and equipments.
(H) Crossing the Personal injury Obey speed limits and traffic rules strictly.
VEHICULAR Speed Limits Always expect the unexpected and be a
MOVEMENT (Rash driving) defensive driver.
Use seat belts/ helmets.
Blow horn at intersections and during
overtaking operations.
Maintain the vehicle in good condition.
Do not overtake on curves, bridges and slopes.
Adverse weather Same as Above Read the road ahead and ride to the left.
condition Keep the wind screen and lights clean.
Do not turn at speed.
Recognize the hazard, understand the defense
and act correctly in time.

HEALTH, SAFETY &
6-82-0001 Rev. 7
TYPE OF EFFECT OF
HAZARD HAZARD
Consuming Same as above Alcohol and driving do not mix well. Either
alcohol before choose alcohol or driving.
and during the If you have a choice between hitting a fixed
driving object or an on-coming vehicle, hit the fixed
operation object.
Quit the steering at once and become a passenger.
Otherwise take sufficient rest and then drive.
Do not force the driver to drive fast and round the
clock.
Do not day dream while driving.
Falling objects/ May prove fatal Ensure effective braking system, adequate
Mechanical visibility for the drives, reverse warning alarm.
failure Proper maintenance of the vehicle as per
manufacturer instructions.
(I) Bursting of May cause injury Prepare test procedure & obtain EIL/ Owner's
PROOF TESTING piping and prove fatal approval.
(HYDROSTATIC/ Collapse of Provide separate gauge for pressurizing pump
PNEUMATIC tanks and piping/equipment.
TESTING) Tanks flying off Check the calibration status of all pressure
gauges, dead weight testers and temperature
recorders.
Take dial readings at suitable defined intervals
and ensure most of them fall between 40-60% of
the gauge scale range.
Provide safety relief valve (set at pressure
slightly higher than test pressure) while testing
with air/ nitrogen.
Ensure necessary precautions, stepwise increase
in pressure, tightening of bolts/nuts, grouting, etc.
before and during testing.
Keep the vents open before opening any valve
while draining out of water used for hydro-testing
of tanks.
Pneumatic testing involves the hazard of released
energy stored in compressed gas. Specific care
must therefore be taken to minimize the chance
of brittle failure during a pneumatic leak test.
Test temperature is important in this regard and
must be considered when the designer chooses
the material of construction.

HEALTH, SAFETY &
6-82-0001 Rev. 7
TYPE OF EFFECT OF
HAZARD HAZARD
A pressure relief device shall be provided, having
a set pressure not higher than the test pressure
plus the lesser of 345 KPa (50 psi) or 10% of the
test pressure.
The gas used as test fluid, if not air, shall be
nonflammable and nontoxic.
(J) Person can fall May sustain severe Provide guard rails/barricade at the work place.
WORKING AT down injuries or prove Use PPE like full body harness, life line, helmets,
HEIGHTS fatal safety shoes, etc.
Obtain a permit before starting the work at height
above 3 meters.
Fall arrest and safety nets, etc. must be installed.
Provide adequate working space (min. 0.6 m).
Tie/weld working platform with fixed support.
Use roof top walk ladder while working on a
slopping roofs.
Avoid movement on beams.
May hit the Keep the work place neat and clean.
scrap/material Remove the scrap immediately.
stacked at the
ground or in
between
Material can fall May hit the workers Same as above plus
down working at lower Do not throw or drop materials or equipment
levels and prove from height i.e. do not bomb materials.
fatal All tools to be carried in a tool-kit Bag or on
working uniform.
Remove scrap from the planks.
Ensure wearing of helmet by the workers
working at lower levels.
(K) Suffocation/ Unconsciousness, Use respiratory devices, if reqd.
CONFINED drowning death Avoid over crowding inside a confined space.
SPACES Provide Exhaust fans for ventilation
Do not wear loose clothes, neck ties, etc.
Fulfill conditions of the permit.

HEALTH, SAFETY &
6-82-0001 Rev. 7
TYPE OF EFFECT OF
HAZARD HAZARD
Check for presence of hydrocarbons, O2 level.
Obtain work permit before entering a confined
space.
Ensure that the connected piping of the
equipment which is to be opened is pressure free,
fluid has been drained, vents are open and piping
is positively isolated by a blind flange.
Presence of Inhalation can pose Same as above plus

foul smell and threat to life Check for hydrocarbon and Aromatic compounds
toxic before entering a confined space.
substances Depute one person outside the confined space for
continuous monitoring and for extending help in
case of an emergency.
Ignition/ flame Person may sustain Keep fire extinguishers at a hand distance.
can cause fire burn injuries or Remove surplus material and scrap immediately.
explosion may occur Do not smoke inside a confined space.
Do not allow gas cylinders inside a confined
space.
Use low voltage (24V) lamps for lighting.
Use tools with air motors or electric tools with
max. voltage of 24V.
Remove all equipments at the end of the day.
(L) Failure of load Can cause accident Avoid standing under the lifted load and within
HANDLING lifting and and prove fatal the operating radius of cranes.
AND moving Check periodically oil, brakes, gears, horns and
LIFTING equipment’s tyre pressure of all moving machinery.
EQUIPMENTS Check quality, size and condition of all chain
pulley blocks, slings, U-clamps, D-shackles, wire
ropes, etc.
Allow crane to move only on hard, firm and
leveled ground.
Allow lifting slings as short as possible and
check gunny packings at the friction points.
Do not allow crane to tilt its boom while moving.
Install Safe Load Indicator.
Ensure certification by applicable authority.

HEALTH, SAFETY &
6-82-0001 Rev. 7
TYPE OF EFFECT OF
HAZARD HAZARD
Overloading of Same as above Safe lifting capacity of derricks and winches
lifting written on them shall be got verified
equipments The max. safe working load shall be marked on
all lifting equipment’s
Check the weight of columns and other heavy
items painted on them and accordingly decide
about the crane capacity, boom and angle of
erection
Allow only trained operators and riggers during
crane operation.
Overhead Can cause Do not allow boom or other parts of crane to
electrical wires electrocution and come within 3m reach of overhead HT cables.
fire Hook and load being lifted shall preferably
remain in full visibility of crane operators.
(M) Person can fall Person May sustain Provide guard rails for working at height.
SCAFFOLDI- down severe injuries and Face ladder while climbing and use both hands.
NG, prove fatal Ladders shall extend about 1m above landing for
FORMWORK easy access and tying up purpose.
AND Do not place ladders against movable objects and
LADDERS maintain base at 1/4 unit of the working length of
the ladder.
Suspended scaffolds shall not be less than 500
mm wide and tied properly with ropes.
No loose planks shall be allowed.
Use PPE, like helmets, safety shoes, etc.
Failure of Same as above Inspect visually all scaffolding materials for
scaffolding stability and anchoring with permanent
material structures.
Design scaffolding for max. load carrying
capacity.
Scaffolding planks shall not be less than 50x250
mm full thickness lumber or equivalent. These
shall be cleated or secured and must extend over
the end supports by at least 150mm and not more
than 300mm.
Don't overload the scaffolds.
Do not splice short ladders to make a longer one.
Vertical ladders shall not exceed 6m.
Material can Persons working at Remove excess material and scrap immediately.
fall down lower level gets Carry the tools in a tool-kit bag only.
injured Provide safety nets.

HEALTH, SAFETY &
6-82-0001 Rev. 7
TYPE OF EFFECT OF
HAZARD HAZARD
(N) Personal Can cause injury or Do not take rest inside rooms built for welding
STRUCTU- negligence and casualty machines or electrical distribution system.
RAL danger of fall Avoid walking on beams at height.
WORKS Wear helmet with chin strap and full body
harness while working at height.
Use hand gloves and goggles during grinding
operations.
Cover or mark the sharp and projected edges.
Do not stand within the operating radius of
cranes.
Lifting/ slipping Same as above Do not stand under the lifted load.
of material Stack properly all the materials. Avoid slippage
during handling.
Control longer pieces lifted up by cranes from
both ends.
Remove loose materials from height.
Ensure tightening of all nuts & bolts.
(O) Erection/ Can cause injury Do not stand under the lifted load.
PIPELINE lowering failure Do not allow any person to come within the
WORKS radii of the side boom handling pipes.
Check the load carrying capacity of the lifting
tools & tackles.
Use Safe Load Indicators (SLI)
Use appropriate PPEs.
Other Same as above Wear gum boots in marshy areas.
Allow only one person to perform signaling
operations while lowering of pipes.
Provide night caps on pipes.
Provide end covers on pipes for stoppage of pigs
while testing/ cleaning operations.
(P) Pollution in Can cause personal Ensure the blasting is done in enclosed shed.
GRIT neighboring injury Keep safe distance while blasting operations.
BLASTING area, hit by grits Wear positive pressure blast hood or helmet
and high with view-window, ear-muff/plug, gloves,
pressure air overall or leather coat /apron, rubber shoes.

HEALTH, SAFETY &
6-82-0001 Rev. 7
APPENDIX-F
TRAINING SUBJECTS / TOPICS

(For contractors’ personnel)
1. The Law & Safety – Statutory Requirement / Applicable statutes / Duties of employer / employee
2. Policy & Administration – Why HSE? / Duties & Responsibilities of Safety Personnel at project
site / Effect of incentive on accident prevention
3. HSE & Supervision – Duties of Supervisor / HSE integrated supervision/ Who should be held
responsible for site accidents?
4. Safety Budget / Cost of Accidents – Direct costs / Indirect costs
5. Hazard Identification / Type of hazards / HIRAC
6. Behavioural Safety & Motivation
7. Housekeeping – Storage / Stacking / Handling of materials / Hydra handling
8. Occupational Health in Construction sector
9. Personal Protective Equipments – Respiratory & Non- respiratory
10. Electricity & Safety – ELCB / Fuse / Powered tools / Project illumination
11. Handling of Compressed Gas – Transportation / Storage / FBAs / Fire prevention
12. Machine Safety – Machine guarding / Maintenance
13. Transportation – Hazards & risks in transp. of materials / ODC consignments
14. Cranes & Other Lifting machinery – Legal requirements vis-à-vis essential safety requirements.
15. Communication – HSE Induction/ TBTs/ Safety Committee/ Safety meeting/ Safety propaganda/
Publicity.
16. Excavation – Risks & Dangers / Safety measures
17. Working at Heights – Use of ladder / Work on roofs / Scaffolds / Double harness lanyards / Life-
line / Fall arrester / Safety Nets / Floor openings
18. Hazards in Welding & important safety precautions
19. Gas Cutting – Hazards & safety measures
20. Fire prevention & fire protection

HEALTH, SAFETY &
6-82-0001 Rev. 7
APPENDIX - G
CONSTRUCTION POWER BOARD (typ.)

HEALTH, SAFETY &
6-82-0001 Rev. 7
APPENDIX-H
LIST OF PROCEDURES (MINIMUM) TO BE FORMING PART OF HSE PLAN:-
A. HSE Management Procedures:
 HSE Risk Management (including HIRA)

 HSE Legal Compliance and Other Requirements
 HSE Objectives & Performance
 HSE Training and Competence (including Induction)
 HSE Motivation &Award Scheme
 HSE Audits
 HSE Meetings
 HSE Sub Contractor Management
 HSE Emergency Management
 HSE Incidents Reporting and Management
 HSE Reports
 HSE Management System Review
 HSE Change Management
 HSE procedure for Behaviour based Safety
 First Aid & Management
 Roles, Responsibility, Accountabilities and Authorities
B. Job procedures/ Safe Operating procedures
 Setting Up Site & Signages

 Handling of Electrical Appliances
 Working at Height
 Confined Space Entry
 Permit to Work (including hot works)
 Housekeeping
 Lifting Operations
 Transportation of Materials including Manual Handling
 Compressed Air Tools and Units
 Earthmoving Operations & excavation
 Scaffolding
 Fire Prevention/ Protection
 Hazardous Substance Handling & Storage
 Radiation Hazard
 Personal Protective Equipment

HEALTH, SAFETY &
6-82-0001 Rev. 7
FORMAT NO. : HSE-1 REV 0

(Sheet 1 of 6)
SAFETY WALK-THROUGH REPORT
(Name & signature of walk through performer to be inserted at the bottom of each page)
Project : _____________ Report no. : ___________
Date : _____________ Contractor : ___________
Inspection by :_____________ Owner : ___________
Frequency : Monthly Job no. : ___________
Note : Write ‘NA’ wherever the item is not applicable

Non
SL. Satisfactory/
ITEM satisfactory/ Remarks Action
NO. Yes
No
1. HOUSEKEEPING
a) Waste containers provided and used
b) Sanitary facilities adequate and Clean
c) Passageways and Walkways Clear
d) General neatness of working areas
e) Other
2. PERSONNEL PROTECTIVE EQUIPMENT
a) Goggles; Shields
b) Face protection
c) Hearing protection
d) Foot protection
e) Hand protection
f) Respiratory Masks etc.
g) Full body harness conforming to CЄ, EN 361
h) Hard hat (HDPE)
i) Other
3. EXCAVATIONS/ OPENINGS
a) Openings properly covered or barricaded
b) Excavations shored
c) Excavations barricaded
d) Overnight lighting provided
e) Other
Safety walk-through performer (Name & Signature) …………………………………………….

HEALTH, SAFETY &
6-82-0001 Rev. 7

(Sheet 2 of 6)
Non
SL. Satisfactory/
NO. Yes
No
4. WELDING & GAS CUTTING
a) Gas cylinders chained upright
b) Cables and hoses not obstructing
c) Screens or shields used
d) Flammable materials protected
e) Live electrode bits contained properly
f) Fire extinguisher (s) accessible
g) Other
5. SCAFFOLDING & BARRICADING
a) Fully decked platforms
b) Guard and intermediate rails in place
c) Toe boards in place
d) Adequate shoring
e) Adequate access
f) Positive barricading for critical activities
g) Installation of warning signs
h) Other
6. LADDERS
a) Extension side rails 1 m above
b) Top of landing
c) Properly secured
d) Angle + 700 from horizontal
e) Other
Safety walk-through performer (Name & Signature) ……………………………………………..

HEALTH, SAFETY &
6-82-0001 Rev. 7

(Sheet 3 of 6)
Non
SL. Satisfactory
ITEM satisfactory Remarks Action
NO. / Yes
/No
7. HOISTS, CRANES AND DERRICKS
a) Condition of cables and sheaves OK
b) Condition of slings, chains, hooks and eyes

O.K.
c) Inspection and maintenance log-books
maintained
d) Outriggers used
e) Reverse horn installed / active / coupled with

gear
f) Signs/barricades provided
g) Signals observed and understood
h) Qualified operators
i) Other
8. MACHINERY, TOOLS AND EQUIPMENT
a) Proper instruction
b) Safety devices
c) Proper cords
d) Inspection and maintenance
e) Other
9. VEHICLE AND TRAFFIC
a) Rules and regulations observed
b) Inspection and maintenance
c) Licensed drivers
d) Other
Safety walk-through performer (Name & Signature) …………………………………

HEALTH, SAFETY &
6-82-0001 Rev. 7

(Sheet 4 of 6)
Non
SL. Satisfactory
NO. / Yes
/No
10. TEMPORARY FACILITIES
a) Emergency instructions posted
b) Fire extinguishers provided
c) Fire-aid equipment available
d) Secured against storm damage
e) General neatness
f) In accordance with electrical requirements
g) Other
11. FIRE PREVENTION
a) Personnel trained & instructed to make use

of facility
b) Fire extinguishers checked periodically &
record maintained
c) No smoking in Prohibited areas.
d) Fire Hydrants not obstructed
e) Regular fire drill conducted
12. ELECTRICAL
a) Use of 3-core armored cables everywhere
b) Usage of 'All insulated' or 'double-insulated'

electrical tools
c) All electrical connection are routed through
ELCB
d) Natural Earthing at the source of power
(Main DB)
e) Continuity and tightness of earth conductor
f) Effective covering of junction boxes, panels

and other energized wiring places
g) Ground fault circuit interrupters provided
h) Prevention of tripping hazards maintained
f) DCP extinguishers arranged & licensed

electrician engaged at site
Safety walk-through performer (Name & Signature) …………………………………………

HEALTH, SAFETY &
6-82-0001 Rev. 7
AT CONSTRUCTION SITE Page 60 of 90

(Sheet 5 of 6)
Non
SL. Satisfactory/
NO. Yes
No
14. HANDLING AND STORAGE OF
MATERIALS
a) Safely stored or stacked
b) Passageways clear / free from obstructions
c) Fire fighting facility in place
15. FLAMMABLE GASES AND LIQUIDS
a) Containers clearly identified / protected from
fire
b) Safe storage & transportation arrangement
made
c) Fire extinguishers positioned nearby
d) Facilities kept away from electric spark, hot
spatters & ignition source.
16. WORKING AT HEIGHT
a) Approved Erection plan and work permit in
place
b) Safe access, Safe work platform & Safety
nets provided
c) Life lines, Fall arrester, Full body harness
with double lanyards used;
d) Health Check record available for workers
going up?
e) Protective handrails arranged around floor
openings
17. CONFINED SPACE
a) Work Permit obtained from requisite
authority
b) Test for toxic gas and sufficient availability
of oxygen conducted & status
c) Supervisor present at site & at least one
person outside the confined space for
monitoring deputed
d) Availability of safe means of entry, exit and
ventilation (register for entry & exit
maintained)
e) Fire extinguisher and first-aid facility
ensured
f) Lighting provision made by using 24V Lamp
g) Proper usage of PPEs ensured
18. RADIOGRAPHY
a) Proper storage and handling of source as per
BARC/ AERB guidelines (authorized
radiographer available)
b) Work permit obtained
Safety walk-through performer (Name & Signature)…………………………………………

HEALTH, SAFETY &
6-82-0001 Rev. 7

(Sheet 6 of 6)
Non
SL. Satisfactory
NO. / Yes
/No
c) Cordoning of the area done
d) Use of appropriate PPE's ensured
e) HSE training to workers/supervisors
imparted during the fortnight (indicate topic)
f) Minimum occupancy of workplace ensured
19. HEALTH CHECKS
a) All Workers medically examined and found

be fit for working at heights (slinging,
rigging, painting etc.)
in confined space
in excavation / trenching
in shot blasting
b) Availability of First Aid box with contents
c) Proper sanitation at site, office and labour
camps
d) Arrangement of medical facilities.
e) Measures for dealing with illness at site &
labour camps.
f) Availability of Potable drinking water for
workmen & staff.
g) Provision of crèches for children.
h) Stand by vehicle / ambulance available for

evacuation of injured
20. ENVIRONMENT
a) Chemical and Other Effluents properly

disposed
b) Cleaning liquid of pipes disposed off
properly
c) Seawater used for hydro-testing disposed off
as per agreed procedure
d) Lubricant Waste/ Engine oils properly
disposed
e) Waste from Canteen, offices, sanitation etc.
disposed properly
f) Disposal of surplus earth, stripping materials,
Oily rags and combustible materials done
properly
g) Green belt protection
Safety walk-through performer (Name & Signature) …………………………………………

HEALTH, SAFETY &
6-82-0001 Rev. 7

(Sheet 1 of 3)
ACCIDENT / INCIDENT REPORT
(To be submitted by Contractor after every Incident / Accident within 24 hours to EIL/ Owner)
Report No.: ____________________________ Date: ______________________

Project site: ____________________________ Name of work: _______________________
Contractor’s name: ________________ Contractor’s Job Engineer (name) ________
Non-disabling injury (Non- Hospitalized but resumed duty before end of 48 hrs
LTA)
Disabling injury (other LTA) Hospitalized & failed to resume duty within next 48 hrs
Fatal (LTA): Death / Expiry
First Aid case (non LTA) Resume duty after first aid
Name of the injured: _______________________ Father's name of victim: _________________

Sub Contractor’s Name: ……………………………………………………………………………….
Gate Pass No.: ……….. Age: _____Yrs. Victim’s medical fitness exam. (Pre-empl.) date: ______
Date & time of Accident / Incident: _______________________________________________

Names of Witnesses: (1) ________________ (2) ___________________ (3) ________________
Profession of victim:
Bar bender Carpenter Meson
Fitter Helper Gas cutter
Grinder Welder Electrician
Driver Rigger M/c. operator
Engineer Manager Other/ specify
Qualification
No formal education Non-Matriculate Matriculate
Graduate Post- grad Other/specify
Job Experience
NIL Less than 2 yrs 2-5 yrs
5-10 yrs 11-15 yrs 15 years and above
Location where the incident happened: ___________________________________________

______________________________________________________________________________

HEALTH, SAFETY &
6-82-0001 Rev. 7

(Sheet 2 of 3)
Activity / Works that were continuing during incident / accident: -

Excavation Demolition Concrete carrying
Concrete pouring Transportation of materials Transportation of
(manually) materials (mechanically)
Work on or adjacent to water Work at height (+2.0 mts) Scaffold preparation
Scaffold dismantling Piling works Welding
Grinding Gas-cutting Pipe fit-ups & fabrication
Structural fabrications Machine works Hydro-testing works
Electrical works Erection activities Other/specify
What exactly the victim was doing just before the incident / accident? ..........................................
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
Nature of injury:
Bruise or Contusion Abrasion (superficial wound) Sprains or strains
Cut or Laceration Puncture or Open wound Burn
Inhalation of toxic or Absorption Amputation
Poisonous fumes or gases
Fracture Other/specify
Parts of body involved in incident / accident

Head Face Eyes
Throat Arm (above wrist) Hand (including wrist)
Fingers Truck (Abdomen / Back / Throat
Chest / Shoulder)
Leg (above ankle) Foot (incl. ankle) Toes
Multiple Other/specify
Accident type:
Struck against Struck by Fall from Elevation
Fall on same level caught in caught under
caught in between Rubbed or abraded Contact with (Electricity)
Contact with (Temp./ Contact with chemicals or Vehicle accident

extremes) oils
Other/specify

HEALTH, SAFETY &
6-82-0001 Rev. 7

(Sheet 3 of 3)
Medical Aid provided:- (indicate specific aids / treatment etc.)

………………………………………………………………………………………………………….
…………………………………………………………………………………………………………..
-------------------------------------------------------------------------------------------------------------------------
Actions taken to prevent recurrence of similar incident / accident: ………………………………
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
……………………………………………………………………………………………………………
………………………………………………………………………………………………………...
__________________________________________________________________________________
Intimation to local authorities (Dist. Collector / Local Police Station / ESI authority): Yes / No / NA.
If yes, to whom ………………………………………………………………………………………..
Safety Officer Site Head / Resident Construction Manager

(Signature and Name) (Signature and Name)
Stamp of Contractor
To : Owner
: RCM/Site-in-charge EIL (3 copies)
Divisional Head (Constn.) through RCM

Project Manager, EIL, through RCM

HEALTH, SAFETY &
6-82-0001 Rev. 7

(Sheet 1 of 5)
SUPPLEMENTARY INCIDENT / ACCIDENT INVESTIGATION REPORT

TICK THE APPROPRIATE ONE AS APPLICABLE (furnish within 72 hours)
Supplementary to Incident / Accident Report No: ______ (Copy enclosed)
Report No.: ____________________________ Date: ______________________
Project site: ____________________________ Name of work: _______________________
Contractor’s name: ________________ Contractor’s Job Engineer (name) ________
Non-disabling injury (Non- Hospitalized but resumed duty before end of 48 hrs
LTA)
Disabling injury (other LTA) Hospitalized & failed to resume duty within next 48 hrs
Fatal (LTA): Death / Expiry
First Aid case (non LTA) Resume duty after first aid
Name of the injured: _______________________ Father's name of victim: _________________

Sub Contractor’s Name: ……………………………………………………………………………….
Gate Pass No.:……….. Age: _____Yrs. Victim’s medical fitness exam. (Pre-empl.) date: ______
Date & time of Accident / Incident: _______________________________________________

Names of Witnesses: (1) ________________ (2) ___________________ (3) ________________
Profession of victim:
Bar bender Carpenter Meson
Fitter Helper Gas cutter
Grinder Welder Electrician
Driver Rigger M/c. operator
Engineer Manager Other/specify
Qualification
No formal education Non-Matriculate Matriculate
Graduate Post- grad Other/specify
Job Experience
NIL Less than 2 yrs 2-5 yrs
5-10 yrs 11-15 yrs 15 years and above
Location where the incident happened: ___________________________________________

______________________________________________________________________________

HEALTH, SAFETY &
6-82-0001 Rev. 7

(Sheet 2 of 5)
Activity / Works that were continuing during incident / accident: -
Excavation Demolition Concrete carrying
Concrete pouring Transportation of materials Transportation of
(manually) materials (mechanically)
Work on or adjacent to water Work at height (+2.0 mts) Scaffold preparation
Scaffold dismantling Piling works Welding
Grinding Gas-cutting Pipe fit-ups & fabrication
Structural fabrications Machine works Hydro-testing works
Electrical works Erection activities Other/specify
What exactly the victim was doing just before the incident / accident? ..........................................
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
Particular of tools & tackles being used and condition of the same after incident/accident:
…………………………………………………………………………….........................................
………………………………………………………………………………………………………
Description of Incident/Accident (How the incident was caused):

……………………………………………………………………………………….
………………………………………………………………………………………………………
………………………………………………………………………………………………………
Nature of injury:
Bruise or Contusion Abrasion (superficial wound) Sprains or strains
Cut or Laceration Puncture or Open wound Burn
Inhalation of toxic or Absorption Amputation
Poisonous fumes or gases
Fracture Other/specify
Parts of body involved in incident / accident

Head Face Eyes
Throat Arm (above wrist) Hand (including wrist)
Fingers Truck (Abdomen / Back / Throat
Chest / Shoulder)
Leg (above ankle) Foot (incl. ankle) Toes
Multiple Other/specify

HEALTH, SAFETY &
6-82-0001 Rev. 7

(Sheet 3 of 5)
Accident type:
Struck against Struck by Fall from Elevation
Fall on same level caught in caught under
caught in between Rubbed or abraded Contact with (Electricity)
Contact with (Temp./ Contact with chemicals or Vehicle accident

extremes) oils
Other/specify
Name & Designation of person who provided First-Aid to the victim: …………………………………
Name & Telephone number of Hospital where the victim was treated _________________________
Mode of transport used for transporting victim – Ambulance / Private car / Tempo / Truck / Others
How much time taken to shift the injured person to Hospital ________________________________
In case of FATAL incident, indicate clearly the BOCW Registration No. of the victim/ Company
……………………………………………………………………………………………
Comments of Medical Practitioner, who treated / attended the victim/injured (attached / described
here) _____________________________________________________________________
What actions are taken for investigation of the incident, please indicate clearly – (Video film /
Photography / Measurements taken etc. ………………………………………………………………..)
Immediate cause (Please tick the right applicable) –

Hazardous methods or Poor housekeeping Inadequate or improper
procedures inadequately PPE
guarded
Environmental hazards improper illumination/ Working on dangerous
(excess noise/ space Moving on oval surface equipment
constraint/ inadequate
ventilation)

HEALTH, SAFETY &
6-82-0001 Rev. 7

(Sheet 4 of 5)
Failure to secure Horse-play Failure to use PPE
Inattention to surroundings Improper use of hands & By-passing safety devices

body-parts
Unsafe mixing or placement Bypassing standard Failure in communication
of tools & tackles procedures
Operating without authority Improper use of equipment drug or alcoholic
or tools & tackles influence
excessive haste Others(specify)
Basic cause
Over confidence Impulsiveness over-exertion

Faulty judgement or poor Failing to keep attention Nervousness & Fear
understanding constantly
Fatigue Defective vision Ill health or sickness
Slow reaction Others(specify)
Root cause
Inadequate Engg Improper Design Inadequate Planning &

organization
Inadequate knowledge Inadequate skill Inadequate training
Inadequate supervision Improper work procedure Inadequate compliance
with standard
Substandard performance Inadequate maintenance Improper inspection
Others(specify)
Loss of man days and impact on site works, (if any) –
Remarks from Contractor’s Safety Officer/ Engineer –
Was the victim performing relevant tasks for which he was engaged /employed? Yes / No
Was the Supervisor present on work-site during the incident? Yes / No
Have the causes of incident rightly identified? Yes / No
Cause of Accident was_____________________________________________________________

HEALTH, SAFETY &
6-82-0001 Rev. 7

(Sheet 5 of 5)
Remedial measures recommended by Safety Officer of Contractor for avoiding similar incident in
future :
……………………………………………………………………………………………………………
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
…………………………………………………………………………………………………….……
………………………………………………………………………………………………………….
Intimation to local authorities (Dist. Collector / Local Police Station / ESI authority): Yes / No / NA.
If yes, to whom ………………………………………………………………………………………..
………………………………………………………………………………………………………….
Safety Officer Site Head / Resident Construction Manager

Stamp of Contractor
To : Owner
: RCM / Site-in-charge of EIL (3 copies)
Project Manager EIL, through RCM

HEALTH, SAFETY &
6-82-0001 Rev. 7
NEAR MISS INCIDENT/ DANGEROUS OCCURRENCE SUGGESTED PROFORMA

(to be submitted within 24 hours)
 Near Miss : Human injury escaped & no damage to property, equipment or interruption to work.
 Dangerous Occurrence: Damage to property, equipment or interruption of work, but not
resulting in personal injury/ illness, e.g. Fire incident, collapse of structure, crane failure, etc.
Report No.: _________________
Name of Site: _________________________ Date: ______________________
Name of work: __________________________ Contractor: __________________
__________________________________________________________________________________
Incident reported by :
Date & Time of Incident :
Location :
__________________________________________________________________________________
Brief description of incident
__________________________________________________________________________________
Probable cause of incident
__________________________________________________________________________________
Suggested corrective action
__________________________________________________________________________________
Steps taken to avoid recurrence Yes No
To : Owner
: RCM/Site-in-charge EIL (3 copies)

Project Manager EIL, through RCM

HEALTH, SAFETY &
6-82-0001 Rev. 7

MONTHLY HEALTH, SAFETY & ENVIRONMENTAL (HSE) REPORT
(To be submitted by each Contractor)
Actual work start Date: _______________ For the Month of: __________________
Project: ____________________________ Report No: ________________________
Name of the Contractor: ______________ Status as on : ______________________
Name of Work : _____________________ Job No : __________________________
(Contractor in consultation with EIL shall generate the reports through web based
package(www3.eil.co.in/eilhse)only.
UPTO
THIS
ITEM PREVIOUS CUMULATIVE
MONTH
MONTH
1) Average number of Staff & Workmen
(average daily headcount, not man days)
2)Total Man-hours worked
3) Number of Induction programmes conducted
4) Number of HSE meetings organized at site
5) Number of HSE awareness programmes conducted at site
6) Number of Tool Box Talks conducted
7) Number of Lost Time Accidents (LTA) Fatal
Other LTA
8) Number of Loss Time Injuries (LTI) Fatalities
Other LTI
9) Number of Non-Loss Time Accidents
10) Number of First Aid Cases
11) Number of Near Miss Incidents
12) No. of unsafe acts/ practices detected
13) No. of disciplinary actions taken against staff/ workmen
14) Man-days lost due to accidents
15) LTA Free man-hours i.e. LTA free man-hours counted from the
Last LTA (enter date: ……….)
16) Frequency Rate (No. of LTA per 2 lacs man-hours worked)
17) Severity Rate (No. of man days lost per 2 lacs man-hours worked)
18) Loss Time Injury Frequency (No. of LTI per 2 lacs man-hours
worked)
19) No. of activities for which HIRAC completed
20) No. of incentives/ awards given
21) No. of occasions on which penalty imposed by EIL/ Owner
22) No. of Audits conducted
23) No. of pending NCs in above Audits
24) Compensation cases raised with Insurance
25) Compensation cases resolved and paid to workmen
26) No of Vehicular Accident cases
27) No of fire/Explosion cases
28) Whether workmen compensation policy taken Yes No
29) Whether workmen compensation policy is valid Yes No
30) Whether workmen registered under ESI Act, as applicable Yes No
31) Whether HIRAC Register prepared and updated Yes No
32) Whether Environment Aspect Impact Register prepared and Yes No
updated
33) Whether Legal Register prepared and updated Yes No
Remarks, if any
Date:
Prepared by Safety Officer Approved by Site Head / Resident Construction Manager
To : - OWNER
- RCM EIL (2 copies)

HEALTH, SAFETY &
6-82-0001 Rev. 7

PERMIT FOR WORKING AT HEIGHTS (ABOVE 2.0 METER)
(In duplicate to be issued daily for site and for office)
Permit No…………….. Name of Main Contractor…………………………
Name of work executing agency / sub agency / vendor ……………………………………………….…...
Date……………… Exact Location of work……………………………………
Nature of work …………………………………….. Duration of work (from) ………… (to) ……….......
Number of workers covered within this permit ……………………………………………………………
(List enclosed with name & gate pass numbers.)
Sl. Status of compliance

Items / Subjects
No. (Yes / No)
1 Work areas / Equipments inspected
2 Work area cordoned off
3 Adequate lighting is provided
4 Precautions against public traffic taken
5 Concerned persons in & around have been alerted & cautioned
Hazards / risks involved in routine / non-routine task assessed and control
6
measures have been implemented at specific task
7 ELCB provided for electrical connection & found working
8 Ladder safely attached / fixed
9 Scaffoldings are checked and TAGs are found used correctly
10 Working platforms are provided and are found sound /safe for use
Safe access & egress arrangements (e.g. ladders, fall arresters, life-lines etc.)
11
are satisfactorily incorporated
a. Openings on platform / floors are effectively cordoned / covered
12
b. Safety Nets are provided wherever required
Use of following safety gadgets by people working at area under this permit, is
checked and found satisfactory -
Safety helmet
13 Safety harness (full body) with double lanyard
Safety Shoes
Safety gloves
Safety goggles
14 Housekeeping of work area found satisfactorily tidy / clean & clear
Adequate measures have been taken for works being continued at the ground
15
level, when simultaneous works are permitted overhead at that very location.
16 Materials are not thrown from heights on to ground
17 Medical examination of workers are made & found satisfactory
Responsible job engineer / supervisor found physically present at work spot for
18
overall administration of work as well as safety of people.
Above items have been checked & compliance has been found in place. Hence work is permitted to
start / continue at the above-mentioned location. Work shall not start till identified lapses are rectified.
Additional Precautions, if any …………………………………………………………….

……………………………………………………………………………………………..
Work Permit issued by Verification By

Contractor Engineer/ RCM Contractor Safety Officer
AT THE END OF THE DAY/WORK:

All works at height are completed & workmen have returned safely from work location at (time)
………….. (date) ……………
(Sig. Contractor Engineer)

HEALTH, SAFETY &
6-82-0001 Rev. 7
CONFINED SPACE ENTRY PERMIT

Project site ____________________________ Sr. No. _________________________
Name of the work _______________________ Date ___________________________
Name of Contractor _____________________ Nature of work ___________________
Exact location of work ___________________
Safety Requirements POSITIVE ISOLATION OF THE VESSEL IS MANDATORY

(A) Has the equipment been ?
Y NR Y NR Y NR
 Isolated from  water flushed &/or  radiation sources
power/steam/air steamed removed
 isolated from liquid or  Man ways open &  proper lighting
gases ventilated provided
 depressurized &/or  cont. inert gas flow 
drained arranged
 blanked/ blinded/  adequately cooled 
disconnected
(B) Expected Residual Hazards
 lack of O2  combustible gas/ liquid  H2S / toxic gases
 corrosive chemicals  pyrophoric iron / scales  electricity / static
 heat/ steam / frost  high humidity  ionizing radiation
  
(C) Protection Measures
 gloves  ear plug / muff  goggles / face shield
 protective clothing  dust / gas / air line mask  personal gas alarm
 grounded air duct/ blower/  attendant with SCBA/air  rescue equipment/
AC mask team
 Fire fighting arrangements  safety harness & lifeline  communication
equipment
  
Authorization / Renewal (It is safe to enter the confined space)
Signature Time Signature
No. of Contractor's Contractor's From To Workman
Name of persons
persons Supervisor Safety
allowed
allowed Officer
Permit Closure :
(A) Entry  was closed  stopped  will continue on .................
(B)  Site left in a safe condition  Housekeeping done
(C) Multilock  removed  key transferred

 Ensured all men have come out  Man-ways barricaded
Remarks, if any:

HEALTH, SAFETY &
6-82-0001 Rev. 7
RADIATION WORK PERMIT
Project : Sr. No. :

Name of the work : Date :
Name of site contractor : Job No. :
Location of work :
Source strength :
Cordoned distance (m) :
Name of Radiography agency : Approved by Owner/EIL
No. of workers engaged :

The following items have been checked &compliance shall be ensured during currency of the
permit:
S. No. Item description Done

Safety regulations as per BARC/AERB ensured while source in use/in transit & during
storage
Area cordoned off / safe working platform provided
Lighting arrangements for working during nights ensured
Warning signs/ flash lights installed
Cold work permit taken (if applicable)
PPEs like film badges, dosimeters used
Additional precautions, if any ______________________________________________________
(Radiography Agency’s BARC/AERB authorized Supervisor)
Permission is granted.
Permit is valid from ___________ AM/PM ____________ Date to ___________ AM/PM _________
Date
(Signature of permit issuing authority of site contractor)

Name: Designation: Date:
Permit renewal:
Sign. of issuing
Additional precautions
Permit extended upto authority with date
required, if any
(of site contractor)
Date Time
Work completed/ stopped/ area cleared at ________ Hrs of Date ______________

(Sign. of permit issuing authority)
Name & Signature of site contractor:

HEALTH, SAFETY & 6-82-0001 Rev. 7
AT CONSTRUCTON SITE Page 75 of 90

DEMOLISHING/DISMANTLING WORK PERMIT
Project : Sr.No. :
Name of contractor : Job No. :
Name of sub-contractor : No. of workers to be engaged:

Line No./ Equipment No./ Structure to be dismantled :

Location details of dismantling/ demolition with sketch : (clearly indicate the area)
The following items have been checked &compliance shall be ensured during currency of the
permit:
S. Item description Done Not

No. Applicable
Services like power, gas supply, water, etc. disconnected
Dismantling/ Demolishing method reviewed & approved
Usage of appropriate PPEs ensured
Precautions taken for neighbouring structures
First-Aid arrangements made
Fire fighting arrangements ensured
Precautions taken for blasting
(Contractor’s Supervisor) (Contractor’s Safety Officer)
Permission is granted.
(Permit issuing authority)
Name :
Date :
Completion report :
Dismantling/ Demolishing is completed on _____________ Date at ____________ Hrs.
Materials/ debris transported to identified location Tagging completed (as applicable)
Services like power, gas supply, water, etc. restored
(Permit issuing authority)
CONTRACTOR’s NAME
Format No. 8-00-0001-F1 Rev. 0

HEALTH, SAFETY & ENVIRONMENTAL
6-82-0001 Rev. 7
MANAGEMENT
DAILY SAFETY CHECKLIST

(To make use of before start of day’s work)
Project : Sr. No. :

Description of Job decided to perform : -
 Use of PPE / Safety Gadgets
Sl. Compliance Sl. Compliance

PPEs PPEs
No (Yes / No) No (Yes / No)
1 Safety Helmets 6 Face Shield
2 Safety Shoes 7 Full body harness
3 Hand Gloves 8 Fall Arrest System
4 Dust Musk 9 Safety net
Horizontal life-line made
5 Safety Goggles 10 of steel wire, (dia not
less than 8.0 mm.)
(Serial No. 1 & 2 are compulsory for everyone. Specify & ensure use of other safety gadgets as required for the job)
 Identify following important unsafe conditions: -
Sl. No Conditions Yes / No

1 Access to work site / emergency escape clear
2 Soil / Loose earth kept away from excavated pit / slope / ladder provided
Electrical wire / welding lead lying entangled on ground / welding m/c. booth
3
accessible
4 Elevated work platform / open ends are protected
Ground area cordoned off before lifting works or erection at height / ground
5
area checked & cordoned-off before start of height works
Structural members / erected pipes / wooden boards/pieces etc. are safely
6 anchored at heights and are not likely to fall down on people when working
beneath
Rope ladders tied-up on tall steel structures, long before are removed to get
7
rid of their use
8 Any Other
 Indicate actions taken, if status of any of the above items is found “No”
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
 Specific Safety guidelines / precautions, if any (communicated thro’ TBT)

……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
 Above conditions and PPE compliances are checked by undersigned and correct status are
indicated after verification
Inspected by Verification By
Contractor Engineer Contractor Safety Officer

6-82-0001 Rev. 7
MANAGEMENT

(Sheet 1 of 2)
HOUSEKEEPING ASSESSMENT& COMPLIANCE
Project : Sr. No. :
Name of contractor : Fortnightly
Sl. Satisfactory/ Non-

No.
Subjects of Review Remarks Action
Yes satisfactory/ No
1. Cleanliness at the Main entry / access of site
2. Ground condition / floor areas free from water-
logging / oil spillage
3. Ground & elevated floors free from rubbish /
wastes / accumulated debris / scraps.
4. Manholes / openings are covered / fenced
5. Trenches are barricaded / walkways are in place
6. Drains are cleaned / not choked / not occupied
by dumped materials
7. Sufficient CAUTION boards / instructions
displayed
8. Construction machinery are maintained &
parked in orderly manner.
9. Movement of site people are not obstructed
because of dumping / storing of construction
materials
10. Access/ egress to Electrical Distribution Boards/
Panels clear from wires / cables / earth-strips etc.
11. Electrical panel rooms / sheds / MCC / Control
rooms / Substations etc. are clean & tidy and not
used for storing dress / clothes, tiffin-box or
bicycles.
12. Passage behind Elec. panels are free for access
13. Fire extinguishers / fire-buckets are accessible
without any difficulty.
14. Stair-steps, platforms & landings are clear & tidy
15. Sheds / rooms & work areas have got sufficient
illumination as well as ventilation.
16. Cables / Wires / welding leads are routed /
hanged appropriately & are not creating unsafe
condition.
17. Stacking / storing of insulation materials or their
packing.
18. Removal or cleanliness of left-over sand,
concrete, brick-bats, insulation-materials, excess
earth, wastes etc.
19. Storing / stacking of sand, metal chips, re-bars,
steel pipes, valves, fittings etc.
20. One escape route at ground & minimum two
escape routes at elevation available.

6-82-0001 Rev. 7
MANAGEMENT

(Sheet 2 of 2)
Sl. Satisfactory/ Non-
No.
Subjects of Review Remarks Action
Yes satisfactory/ No
21. Captions / Posters / Slogans on various safety
instructions are displayed legibly in local
language
22. Cable trenches are water-free or regular
arrangement for taking out accumulated water
exists.
23. Windows of rooms / offices are regularly
cleaned
24. Facilities for cycle sheds, drinking water,
washing, rest-rooms etc. are maintained in tidy
manner.
25. Toilet, Urinals, Canteen / kitchen / pantry etc.
are maintained & free from obnoxious smell.
26. Construction tools / tackles are stored
systematically - the items are tagged / tested /
certified by competent third party.
27. Sufficient numbers of Dust-bins / Waste-bins
found at site and are regularly emptied.
Additional remarks, if any -

………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
……………………………………

6-82-0001 Rev. 7
MANAGEMENT
INSPECTION OF TEMPORARY ELECTRICAL BOOTH / INSTALLATION

Project : Sr. No. :
Sub Station No:/Booth No Location:
SL
SUBJECTS OBSERVATION (YES /NO) ACTION TAKEN
NO
Switchboards installed properly are in order and
1
protected from rain & water-logging.
Adequate illumination provided for switchboard
2 operation during night hours & the lamps are protected
from direct human contact.
Voltage ratings, DANGER signs, Shock-Treatment-
3
Chart displayed in the installation / booth
Fire extinguisher (DCP or CO2) & Sand Bucket kept in
4
close vicinity of Switchboards
Valid License & Competent Electrician / Wireman
5 available & name/ license no. displayed at booth /
installation.
General housekeeping in & around booth / installation
6
found in order.
7 Cable-route-markers for U/G cables provided.
Monthly inspection report of Electrical hand tools
8
available in booth / installation.
9 Insulated Mat provided in front of Elec. Panels.
10 Rubber hand gloves available/ used by Electricians
Availability of CAUTION boards for shutdown & / or
11
repairing works.
All incoming & outgoing feeders have proper MCCB /
12
HRC fuses / Switches.
Switchboards “earthed” at two distinctly isolated
13
locations.
Switchboards have adequate operating space at the front
14
face & at the rear face too.
15 All connections provided through 30mA ELCB.
16 Testing records of all ELCBs available at site
17 Only industrial type plugs & sockets are used.
Temporary connections are 3-core double insulated &
18 free from cuts & joints and 3rd core is earthed at both
ends
Socket boards are properly mounted on stand &
19
protected from water ingress.
Electrical equipments operating above 250V have two
20
earthing / double earthing.
All incoming / outgoing cables are properly glanded &
21
terminated with “lugs”.
22 Switch-boards are of industrial variety / type.
Sketch for installation / connection (SLD) made &
23
pasted& other safety labels/display boards
24 Labeling of incoming / outgoing feeders made.
25 All hand lamps are protected from direct contact.
26 All electrical cable / joints are in safe condition

6-82-0001 Rev. 7
MANAGEMENT

(Sheet 1 of 2)
INSPECTION FOR SCAFFOLDING
Project : Sr. No. :
Sl. Actions
Description Yes No N.A
No taken
1 Whether work permit is obtained to take up work at height above 1.5 Mts?
Whether atmospheric condition is “stormy” or “raining” and works at
2
heights have been permitted?
3 Whether steel pipes scaffoldings are used for units /off-site areas?
Whether scaffolding has been erected on rigid/firm/leveled surfaces /
4 ground? Whether “foot-seals” or “base-plates” are used beneath the up-
rights (vertical steel pipes)
Whether scaffold construction is as per IS specification with toe-board and
5
hand-rails (top-rail as well as mid-rail)?
Whether distance between two successive up-rights are less than 2.5 Mts
6 (height of scaffold & load carrying capacity governs the distance between
two uprights)
Whether all uprights are extended at least 900 mm above the top most
7
working platform (to enable fitting of handrails)?
Whether vertical distance of two successive ledgers is satisfactory?
8
(varying between 1.3 Mts. To 2.1 Mts)
Whether the peripheral areas of working at height are cordoned-off? (for
9
avoiding accident to people arising out of dropped / deflected materials)
10 Whether platform is provided? Is it safely approachable?
Whether end of scaffold platform / board are extended beyond transoms?
11
(125mm to 150 mm)
Whether CE / IS approved quality and worthy conditioned full-body safety
12 harness (with double lanyard & karabiners) are used while working at
heights?
Whether life-line of safety harness is anchored to an independent secured
13
support capable of withstanding load of a falling person?
Whether the area around the scaffold is cordoned off to prohibit the entry of
14
unauthorized person / vehicle?
Whether clamps used are of good condition, of adequate strength and free
15
from defects?
16 Whether ladder is placed at secured and leveled surface?
17 Whether water-pass and oil-spills are avoided around the scaffold structure?
18 Whether ladder is extended 1.5mts. above the landing point at height?
19 Whether more than one access/egress provided to the scaffold?
Whether ladder used are of adequate length and overlapping of short
20
ladders avoided?
Whether metallic ladders are placed much away from near-by electrical
21
transmission line?
22 Whether rungs of ladder are inspected and found in good order?
23 Whether fall-arresters provided on both the access/egress routes?
Whether diagonal (cross) bracings are provided at regular interval on the
24
scaffold?
Whether working platform on the scaffold has been made free from “jolt”
25
or “gap”?
Whether tools or materials are removed after completion of the day’s job at
26
heights?
Whether a valid Permit for Work (PFW) is obtained before taking up work
27
over asbestos or fragile roof?
28 Whether sufficient precaution is taken while working on fragile roof?

6-82-0001 Rev. 7
MANAGEMENT
(Sheet 2 of 2)
Sl. Actions
Description Yes No N. A
No taken
Whether provision is made to arrange duck ladder, crawling board for
29
working on fragile roof?
Whether scaffold has been inspected by qualified civil engineers prior to
30
their use?
Whether the scaffolding has been designed for the load to be borne by the
31
same?
Whether the erection and dismantling of the scaffolding is being done by
32
trained persons and under adequate supervision?
Whether safety net with proper working arrangement and life-line has
33
been provided?
Whether TAGS (Green for acceptable and Red for incomplete/unsafe
34
scaffolds) are used on scaffolds?
Whether sufficient illumination is provided in and around the scaffold
35
and access?
Whether emergency rescue / response arrangements are made in place
36

6-82-0001 Rev. 7
MANAGEMENT

(sheet 1 of 2)
PERMIT FOR ERECTION / MODIFICATION & DISMANTLING OF SCAFFOLDING
Project : Sr. No. :
Nature of activities : Duration: From………To…………
SL. NOT
SUBJECTS / ITEMS DONE REMARKS
No. DONE
Specific task of Erection / Modification / Dismantling of scaffolds,
1 identified & TAGGED accordingly (before as well as after carrying-
out jobs).
People engaged in doing the job are identified & are certified by Job Names to be
2
Engineer of Main Contractor as experienced / trained. noted
Concerned persons are alerted by the Job Engineer of Main Contractor
3 in connection with possible hazards & what the workmen MUST do /
MUST not do.
Verification by Job Engineer of Main Contractor made for confirming
that all persons permitted to carry-out the jobs are making use of
4
Helmet, Safety Shoes, Goggles, Gloves & Double lanyard safety
harness and other relevant PPEs.
5 Area of work is effectively cordoned-off / barricaded / illuminated.
For taking-up / lowering down Scaffolding members / clamps /
couplings etc. appropriate ropes / pulleys/ chains etc. have been
6
arranged for use (not to throw any item) & the same have been
verified as “fit for purpose”.
Items / members of scaffold, being lowered are removed from the area
7
& stacked correctly.
Ropes, chains, pulley blocks etc. being used for lifting or lowering
scaffold items, are inspected by the Job Engineer & their certifications
8
as well as physical conditions have been found O.K, before signing
this PERMIT.
Safety Net / Life-line / Fall Arresters etc. are arranged in position and
9 Job Engineer has found working conditions favourable for activities to
start.
Scaffold erection or dismantling tasks are being supervised by
10
Experienced Engineer / Competent person.
Only competent & experienced people have been selected / engaged in
11
Scaffolding erection, modification or dismantling tasks.
Adequate & effective actions for traffic and movement of people
12
around the cordoned-off area taken to avoid inadvertent incident
13 Working platforms are protected with handrails & toe-boards.
14 Access & Exit (for reach & escape) are safe for use by people.
Tools, tackles to be used for above jobs are verified by job Engineers
15 of Main contractor as genuinely good and tied-up at height (to prevent
their fall).
16 Site important Telephone Nos. are made known to everyone
SOP (Safe Operating Procedure) for the specific task is made &
17
followed too.
18 Emergency vehicle has been arranged at work locations.
 This permit for work shall be available at specific work location all the time.
 After completion of work, permit shall be returned to safety cell of main contractor, without fail.
 This Permit shall be issued maximum upto (Monday to Sunday).
 Additional Precautions, if any
…………………………………………………………………………………………………………………
 ACCORD OF PERMISSION (to be ticked) - YES ( ) / NO ( )

6-82-0001 Rev. 7
MANAGEMENT

(sheet 2of 2)
Everyday Site working conditions & performance of workmen shall be assessed / checked by Contractor
Site Engr. and Safety Officer shall verify the same.
Name / Sign. MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

Site
Engr.
Safety
Off.

6-82-0001 Rev. 7
MANAGEMENT
PERMIT FOR HEAVY LIFT / CRITCAL ERECTION
Project : Sr. No. :

Nature of activities : Duration: From………To…………
Location of work : Name /Type of crane :
Equipment/Structure to be erected: Wt. of equipment/ structure to be erected :
SL. COMPLIANCE STATUS
Description of Item
NO. Remarks
Yes No Not applicable
Is the crane type suitable for lift or as per erection
1
procedure?
Is the crane have the correct number of counterweights
2
fitted?
Availability of Load Certification of crane from
3
authorized agency.
Is the load chart of crane available in carne cabin/or with
4
Crane operator?
Is the device to check the Wind speed in crane is working?
5
Is the safety features in crane are working?
Availability of Load certification of slings and other
6
accessories from authorized agency
Availability of Licensee/certificate for crane operator from
7
authorized agency.
8 Availability of approved HIRAC for the subject activities.
9 Availability of approved erection/rigging procedures.
Availability of temporary gratings/ platforms for critical
10
lifting(as applicable)
11 Tool Box conducted before erection?
12 Has the area been cordoned off?
13 Are the authorized persons during erection are identified?
Does each person identified for erection understand their
14
roles and responsibilities?
Is the ground on which crane will rest or outrigger support
15
are correct?
16 Is hard stand requirement (if any) complied?
Is the communication system (viz. walkie talkies, etc. are
17
working properly?
If more than one crane is lifting the load, is an
18
Intermediate rigger will supervise the lift?
If there is other obstruction within the operating radius of
19 the crane, have correct precautions been taken to prevent
collision?
20 All the persons are wearing the requisite PPE?
Inspected & Issued by Verification By

Contractor Engineer/RCM Contractor Safety Officer

6-82-0001 Rev. 7
MANAGEMENT
PERMIT FOR ENERGY ISOLATION & DE-ISOLATION
Project : Sr. No. :

ENERGY ISOLATION PERMIT
 Clearance required from: ……... Hrs ……… Date To ……….. Hrs ……………. Date
 Name of equipment/ energy source etc. ………………………………………………………………….
 Nature of job to be done: ………………………………………………………………………………….
 Area: …………………………. Location: …………………………………………………………………..
PERMIT VALIDATION PERFORMING AUTHORITY

I hereby authorize the …………..personnel (performer) The work and precautions will be carried out under my
to isolate the above equipment/energy source from all overall responsibility.(Testing/execution engineer)
sources of power and handover the equipment/energy
source for maintenance/repair.
Signature: Date:
Issuing authority Name:
Area –Incharge/RCM
Signature: Date:
Name:
SAFETY PRECAUTIONS FOR CLEARANCE NORMALISING AFTER CLEARANCE

1. Notify workers of intent to de- energize 1. Notify workers of intent to re- energize
2. Obtain lock, tag or locking/tagging devices 2. Conduct visual inspection to confirm that the
3. Shut down, de-energize, dissipate any danger zone is clear of workers
residual energies. 3. Conduct visual inspection to confirm that tools,
4. Apply lock ,tag and locking and/or tagging equipment’s danger zone is clear of workers
devices 4. Reposition the safety devices (interlocks,
5. *Any other job specific precautions valves, guards, covers, sensors, as applicable, etc.)
6. Verify effectiveness of lockout by 5. *Any other job specific normalizing details
attempting to restart. 6. Remove lock, tag and locking and/or tagging
7. Proper PPE is ensured devices.
7. Re-energize.
I certify that the energy source mentioned above is 8. Confirm system is operating properly & safely.
isolated from all sources and is safe to start the work. I certify that the energy source mentioned above is
isolated from all sources and is safe to start the work.
Tag No: …… Lock No: ………….
Tag No: …… Lock No: ………….
Issuing authority Issuing authority
Area –Incharge /RCM Area –Incharge /RCM
Signature: Date: Signature: Date:
Name: Name:
(*to be included by contractor in consultation with (*to be included by contractor in consultation with
EIL/owner) EIL/owner)
ENERGY DE-ISOLATION PERMIT
PERMIT VALIDATION PERFORMING AUTHORITY
I hereby authorize the …………..personnel (performer) I hereby certify that the equipment/energy source
to de- isolate the above equipment/energy source from mentioned above has been de-isolated and is ready for
all sources of power and handover the equipment/energy normal operation. (Testing/execution engineer)
source for normal operation..
Issuing authority Signature: Date:

Area –Incharge/RCM Name:
Signature: Date:
Name: Countersigned by Issuing authority

6-82-0001 Rev. 7
MANAGEMENT
PERMIT FOR EXCAVATION (depth 2m and above)

(Sheet 1of 2)
Project : Sr. No. :
Job Description : Location:
Size of excavation :
COMPLIANCE STATUS
SL.
Description of Item Not Remarks
NO. Yes No
applicable
1 Suitable and sufficient risk assessments and method statements
has been carried to ensure that the work shall be undertaken in
accordance with specification and standard.
2 Are plans/details of underground services available and the
same has been reviewed?
3 Has survey done to locate the services/obstacles etc.
4 Has the live services (electrical, water line, air line, telephone
line, etc.) has been disabled for carrying out the job.
5 Is adequate barriers/ fences to protect the excavation are in
place?
6 Is Adequate warning signs are in place?
7 Is Assessment of ground conditions done and remedial action (if
any) taken?
8 Safe access / egress (e.g. ramp / steps / ladders etc.) provided for
site workmen & supervisors.
9 Is the excavation work being undertaken in proximity of
structure, etc.? If Yes, it’s effect is considered?
10 Availability of competent person for supervising the excavation
work?
11 Adequate safe arrangement to prevent collapse of edges (e.g.
shoring / strutting / benching / sloping etc.) made at site.
12 Hard barricades (at least 1.0M away from edge & for excavation
near site access roads) with warning signs/caution boards are
provided
13 Accumulation / passage-ways of water at periphery of
excavation / trench stopped/ restricted.
14 Is the equipment being used for excavation has been checked for
adequacy and is in good working condition having all the safety
features?
15 Age & fitness of workmen ensured by medical test before
engagement in job?
16 Arrangement of Monitoring of possible oxygen deficiency or
obnoxious gases done & action taken?
PERMIT GRANTED - Yes / No
Name & Signature of Site Engr. Name & Signature of Safety Officer
Contractor (Initiator) Contractor (Issuing authority)

6-82-0001 Rev. 7
MANAGEMENT
PERMIT FOR EXCAVATION

(Sheet 2of 2)
NOTES: -
1. Slopes or benches for excavation beyond 2.0M depth shall be designed & approved by Contractor’s site
head.
2. Excavated earth to be kept at least 1.5M away from edges.
3. Safety helmets, Safety shoes or gum-boots, gloves, goggles, Face shield, Safety Harness shall be essential
PPEs.
4. Permit shall be made in duplicate and original shall be available at site of work.
5. Permit shall be issued for maximum one week only (Monday to Sunday).
6. After completion of works, permit shall be closed & preserved for record purpose.
GRANT OF PERMIT AND EXTENSIONS
Issuing authority
Initiator (site Review by EIL /
Sl. Validity period Working Time (Safety Officer
Engr. of Main Owner (Remarks
No. From ____To ____ From _____To _____ of Main
Contractor) with date
Contractor)
1.
2.
3.
4.
5.
6.
7.
Additional safety instructions if any: -

1.
2.
3.

STANDARD SPECIFICATION FOR HEALTH, SAFETY & STANDARD SPECIFICATION No.
ENVIRONMENTAL MANAGEMENT 6-82-0001 Rev. 7
FORMAT NO. : HSE-18 REV 0 (Sheet 1of 2)
IDENTIFICATION OF ENVIRONMENTAL ASPECTS, IMPACT ASSESSMENT AND CONTROL MEASURES
Risk Signific
Environmental Environment Control Consequences Gaps/
S. No Activity N/A/E Level ant
Aspect Impact Measures Recommendations
A B C D E F G Yes/No

(Sheet 2 of 2)
INITIAL ENVIRONMENT REVIEW TECHNIQUE
WP = Water LC = Land DNR = Depletion of

Environmental Impacts AP = Air Pollution NP = Noise Pollution
Pollution Contamination Natural Resources
Legal and other

Scale Quantity (A) Occurrence (B) Severity of Impact (C) Detection (D) Control (E)
requirements (F)
Available & effective at In compliance or not
1 Negligible Very Rare Negligible visual impact Immediately
place applicable
Once a month or Causes Discomfort or Has in-built Secondary
2 Low Within 1 hour
less Nuisance control
3 Moderate Once a day Resource Depletion Within 8 hours Needs human Intervention
Several times a Affects Aquatic Life, flora, Mechanism in place but

4 High Within 24 hours
Day fauna or global issue not reliable
Absent or no effective
5 Excessive Continuous Human health effect More than 24 hours Not in compliance
control
Risk Level - G : A x B x C x D x Ex F
Aspects with score of 100 and above are considered as significant.

Also, Irrespective of the score, all legal noncompliance’s to be considered as significant
Condition
N NORMAL
A ABNORMAL
E EMERGENCY

FORMAT NO. : HSE-19 REV 0 HIRAC
RECOMENDED
CONTROL
DESIRED CONTROLS &
RISK IDENTIFICATION RISK ASSESSMENT ACTIONs TO ACTION BY REMARKS
EXISTING GAPS, IF ANY
REDUCE THE
RISK LEVEL
S. Activity Activity Hazards Condition Associate Desired Control Gaps If Any Probabil Impact Risk Risk
No. type (N/AN/E) d Risk Measures ity (P) (I) R= P*I Classifi
(R/NR) cation
Likelihood – Possibility of occurrence of risks based on present gaps (technological / operational / competence / measurement and monitoring);
UL: Unlikely, L: Likely, VL: Very Likely, FR: Frequent, C: Continuous
Impact –
SI: Slight Injury, MI: Minor Injury, MJ: Major Injury, SF: Single Fatality, MF: Multiple Fatalities
Level of consequence – Refer Guidance criteria for this i.e. possible degree of damage;
Condition- N: Normal, AN: Abnormal, E-Emergency
Activity Type: R- Routine, NR- Non Routine
RISK –
L: Low Risk, M: Moderate Risk, H: High Risk

SAFETY MEASURES FOR STANDARD No.
alf-ar_Jek ENGINEERS
kVieg INDIA LIMITED ELECTRICAL INSTALLATIONS 7-51-0332 Rev. 2
r222.. ofnok: Unde, tnkir70)
DURING CONSTRUCTION Page 1 of 2
ELECTRICAL POWER IS THE MAINSTAY OF ANY CONSTRUCTION ACTIVITY. AT THE SAME TIME IT REQUIRES
UTMOST CARE IN IT'S UTILISATION TO AVOID ACCIDENTS DUE TO ELECTRICAL SHOCK, FIRE INCIDENTS OR
ELECTRIC SHORT CIRCUITS. EXPOSURE OF ELECTRICAL INSTALLATION TO ADVERSE ENVIRONMENTAL
CONDITIONS INCREASE THE RISK OF SUCH ACCIDENTS. HENCE IT IS NECESSARY TO TAKE EXTRA
PRECAUTIONS FOR SUCH INSTALLATIONS TO ENSURE SAFETY OF PERSONNEL AND EQUIPMENT. THIS
STANDARD ADDRESSES THE SAFETY MEASURES REQUIRED TO BE ADOPTED FOR THE ELECTRICAL
INSTALLATIONS BY ALL CONTRACTORS DURING CONSTRUCTION PHASE.
ALL ELECTRICAL CONNECTIONS/WORK FOR ELECTRICAL INSTALLATIONS SHALL BE CARRIED OUT AS PER
PROVISIONS OF THE LATEST REVISION OF THE FOLLOWING CODES AND STANDARDS IN ADDITION TO THE
REQUIREMENTS OF STATUTORY AUTHORITIES AND IE RULES:
OISD—STD-173 : FIRE PREVENTION AND PROTECTION SYSTEM FOR ELECTRICAL INSTALLATIONS.
SP-30 (BIS) : NATIONAL ELECTRIC CODE.
THE INSTALLATION SHALL HAVE APPROVAL FROM CONCERNED STATUTORY AUTHORITIES.
ALL ELECTRICAL CONNECTIONS SHALL BE DONE BY AN ELECTRICIAN WITH VALID LICENCE AND TO THE
SATISFACTION OF ENGINEER—IN—CHARGE.
ONE COMPETENT LICENCED ELECTRICIAN SHALL BE MADE AVAILABLE BY CONTRACTOR AT SITE ROUND
THE CLOCK TO ATTEND TO THE NORMAL/EMERGENCY JOBS.
ALL SWITCH BOARDS/WELDING MACHINES SHALL BE KEPT IN WELL VENTILATED & COVERED SHED.
THE SHED SHALL BE ELEVATED TO AVOID WATER LOGGING. NO FLAMMABLE MATERIALS SHALL BE
USED FOR CONSTRUCTING THE SHED. ALSO FLAMMABLE MATERIALS SHALL NOT BE STORED IN AND
AROUND ELECTRICAL EQUIPMENT/SWITCHBOARD. ADEQUATE CLEARANCES AND OPERATIONAL SPACE
SHALL BE PROVIDED AROUND THE EQUIPMENT.
FIRE EXTINGUISHERS AND INSULATING MATS SHALL BE PROVIDED IN ALL POWER DISTRIBUTION CENTERS.
TEMPORARY ELECTRICAL EQUIPMENT SHALL NOT BE EMPLOYED IN HAZARDOUS AREAS WITHOUT OBTAINING
SAFETY PERMIT.
PROPER HOUSE KEEPING SHALL BE DONE AROUND THE ELECTRICAL INSTALLATIONS.
ALL TEMPORARY INSTALLATIONS SHALL BE TESTED BEFORE ENERGISING, TO ENSURE PROPER

EARTHING, BONDING, SUITABILITY OF PROTECTION SYSTEM, ADEQUACY OF FEEDERS/CABLES ETC.
ALL WELDERS SHALL USE HAND GLOVES IRRESPECTIVE OF HOLDER VOLTAGE.

MULTILINGUAL (ENGLISH, HINDI AND LOCAL LANGUAGE) CAUTION BOARDS, SHOCK TREATMENT CHARTS
AND INSTRUCTION PLATE CONTAINING LOCATION OF ISOLATION POINT FOR INCOMING SUPPLY, NAME
& TELEPHONE NO. OF CONTACT PERSON IN EMERGENCY SHALL BE PROVIDED IN SUBSTATIONS AND
NEAR ALL DISTRIBUTION BOARDS/LOCAL PANELS.
OPERATION OF EARTH LEAKAGE DEVICE SHALL BE CHECKED REGULARLY BY TEMPORARILY CONNECTING

SERIES TEST LAMP (2 BULBS OF EQUAL RATING CONNECTED IN SERIES) BETWEEN PHASE AND EARTH.
12. THE FOLLOWING DESIGN FEATURES SHALL BE ENSURED FOR ALL ELECTRICAL INSTALLATIONS DURING
CONSTRUCTION PHASE.
12.1 EACH INSTALLATION SHALL HAVE A MAIN SWITCH WITH A PROTECTIVE DEVICE, INSTALLED IN AN
ENCLOSURE ADJACENT TO THE METERING POINT. THE OPERATING HEIGHT OF THE MAIN SWITCH
SHALL NOT EXCEED 1.5 M. THE MAIN SWITCH SHALL BE CONNECTED TO THE POINT OF SUPPLY
BY MEANS OF ARMOURED CABLE.
12.2 THE OUTGOING FEEDERS SHALL BE DOUBLE OR TRIPLE POLE SWITCHES WITH FUSES/MCBs. LOADS
IN A THREE PHASE CIRCUIT SHALL BE BALANCED AS FAR AS POSSIBLE AND LOAD ON NEUTRAL
SHOULD NOT EXCEED 20% OF LOAD IN THE PHASE.
2 02.03.12 REAFFIRMED & ISSUED );t46#14C UAP/JMS DM

1 26.09.06 REVISED & ISSUED AS STANDARAD BP RKS/UAP JMS VC
Rev. Prepared Checked Stds. Committee Stds. Bureau
No. by by
Approved by
Format No. 8-00-0001-F4 Rev.O Copyright EIL - All rights reserved
SAFETY MEASURES FOR STANDARD No.
Of=a-ael ENGINEERS
INDIA LIMITED ELECTRICAL INSTALLATIONS 7-51-0332 Rev. 2
015leg, n di o Undertoking;
DURING CONSTRUCTION Page 2 of 2
12.3 THE INSTALLATION SHALL BE ADEQUATELY PROTECTED AGAINST OVERLOAD, SHORT CIRCUIT AND EARTH
LEAKAGE BY THE USE OF SUITABLE PROTECTIVE DEVICES. FUSES WHEREVER USED SHALL BE HRC TYPE.
USE OF REWIRABLE FUSES SHALL BE STRICTLY PROHIBITED. THE EARTH LEAKAGE DEVICE SHALL HAVE
AN OPERATING CURRENT NOT EXCEEDING 30 mA.
12.4 ALL CONNECTIONS TO THE HANDTOOLS/WELDING RECEPTACLES SHALL BE TAKEN THROUGH PROPER
SWITCHES, SOCKETS AND PLUGS.
12.5 ALL SINGLE PHASE SOCKETS SHALL BE MINIMUM 3 PIN TYPE ONLY. ALL UNUSED SOCKETS SHALL BE
PROVIDED WITH SOCKET CAPS.
12.6 ONLY 3 CORE (P+N+E) OVERALL SHEATHED FLEXIBLE CABLES WITH MINIMUM CONDUCTOR SIZE OF
2
1.5 MM COPPER SHALL BE USED FOR ALL HAND TOOLS.
12.7 ONLY METALLIC DISTRIBUTION BOXES WITH DOUBLE EARTHING SHALL BE USED AT SITE. NO WOODEN
BOXES SHALL BE USED.
12.8 ALL POWER CABLES SHALL BE TERMINATED WITH COMPRESSION TYPE CABLE GLANDS.
LUGS SHALL BE USED FOR MULTISTRAND WIRES/CABLES.
12.9 CABLES SHALL BE FREE FROM ANY INSULATION DAMAGE.
12.10 CABLES SHALL BE LAID IN UNDERGROUND AT A MINIMUM DEPTH OF 750 MM, FOR LV & CONTROLS
AND 900MM FOR HV CABLES COVERED WITH SAND, BRICK AND SOIL FOR ENSURING MECHANICAL
PROTECTION. CABLES SHALL NOT BE LAID IN WATER LOGGED AREA AS FAR AS PRACTICABLE
CABLE ROUTE MARKERS SHALL BE PROVIDED AT EVERY 25 M OF BURIED TRENCH ROUTE. WHEN
LAID ABOVE GROUND, CABLES SHALL BE PROPERLY CLEATED OR SUPPORTED ON RIGID POLES OF
ATLEAST 2.1 M HIGH. MINIMUM HEAD CLEARANCE OF 6 METERS SHALL BE PROVIDED AT ROAD CROSSING.
12.11 UNDER GROUND CABLES SHALL NOT BE ALLOWED TO CROSS THE ROADS WITHOUT PIPE SLEEVE
12.12 ALL CABLE JOINTS SHALL BE DONE WITH PROPER JOINTING KIT. NO TAPED/TEMPORARY JOINTS SHALL
BE USED.
12.13 AN INDEPENDENT EARTHING FACILITY SHOULD PREFERABLY BE ESTABLISHED WITHIN THE TEMPORARY
INSTALLATION PREMISES. ALL APPLIANCES AND EQUIPMENT SHALL BE ADEQUATELY EARTHED. IN CASE
ARMOURED CABLES ARE USED, THE ARMOUR SHALL BE BONDED TO THE EARTHING SYSTEM.
12.14 ALL CABLES AND WIRE ROPE USED FOR EARTH CONNECTIONS SHALL BE TERMINATED THROUGH TINNED
COPPER LUGS.
12.15 IN CASE OF LOCAL EARTHING, EARTH ELECTRODES SHALL BE BURIED NEAR THE SUPPLY POINT AND
EARTH CONTINUITY WIRE SHALL BE CONNECTED TO LOCAL EARTH PLATE FOR FURTHER DISTRIBUTION
TO VARIOUS APPLIANCES. ALL INSULATED WIRES FOR EARTH CONNECTION SHALL HAVE INSULATION OF
GREEN COLOUR.
12.16 SEPARATE CORE SHALL BE PROVIDED FOR NEUTRAL. EARTH/STRUCTURES SHALL NOT BE USED AS A
NEUTRAL IN ANY CASE.
12.17 ON/OFF POSITION OF ALL SWITCHES SHALL BE CLEARLY DESIGNATED/PAINTED FOR EASY ISOLATION
IN EMERGENCY.
13. ALL INSULATIONS SHALL BE INSPECTED BY ENGINEER—IN—CHARGE ATLEAST ONCE IN A MONTH.
X--S('S/ 9Th .1
2 02.03.12 REAFFIRMED & ISSUED BP *- •-• C UAP/J MS DM
1 26.09.06 REVISED & ISSUED AS STANDARD BP RKS/UAP J MS VC
Rev. Prepared Checked Stds. Committee Stds. Bureau
No. by by
Approved by
Format No. 8-00-0001-F4 Rev.0 Copyright EIL - All rights reserved
Document No.
PROCEDURE FOR SAFE
OPERATION WITH HYDRA 5-1940-9500 Rev. No.0
(BPCL KOCHI ) Page 1 of 10
PROCEDURE
FOR SAFE OPERATION
WITH
HYDRA CRANE
BPCL KOCHI
0 12.09.2012 ISSUED AS JOB PROCEDURE SM SM RKD

Reviewed Approved
Rev. No Date Purpose Prepared by
by by

Document No.
PROCEDURE FOR SAFE
Abbreviations: -
BPCL : Bharat Petroleum Corporation Limited

Constn : Construction
EIL : Engineers India Limited
HSE : Health, Safety & Environment
IREP : Integrated Refinery Expansion project
ITP : Inspection & Test Plan
Owner : Client / Custodian / Project authority
RCM : Resident Construction Manager
SIC : Site In Charge
SWL : Safe Working Load
WH : Ware House

Document No.
PROCEDURE FOR SAFE
CONTENTS
1. PURPOSE
2. SCOPE
3. REFERENCE
4. DEFINITIONS
5. METHODOLOGY & CONTROL
6. IMPLEMENTATION & MONITORING OF SAFE WORK PRACTICES
7. DOCUMENTATION AND RECORDS

Document No.
PROCEDURE FOR SAFE
1.0 Purpose
The purpose of this procedure is to provide a methodology during construction phase of IREP
project of M/s BPCL Kochi
- Integrating Health, Safety & Environment protection measures during execution of

construction activities while making use of Hydra crane.
- Creating an awareness of Safety aspects at every level and promote participation of all
personnel working at construction sites in ensuring safe handling & operation of Hydra
crane.
- Providing guidelines & recommendations for implementing HSE management system

during handling & operation of Hydra crane
- Review and approval of Contractor’s system for handling & operating Hydra crane
- Surveillance & audit of Contractor’s (including sub contractors) systems & procedures for
handling Hydra crane
2.0 Scope
This procedure shall be applicable to all the construction contracts/PO’s (involving site works) of
IREP Kochi project at Construction Sites & Warehouses .
3.0 Reference
- General Conditions of Contract (GCC)

- Special Conditions of Contract (SCC)
- EIL Standard Specification for HSE Management at Construction sites (6-82-0001)
- Building & Other Construction Workers Act, 1996
- Manufacturer’s operation manual & Recommendation
- Owner’s HSE Rules and regulations
4.0 Definitions
Banks-man - A skilled person who provides direction of movement of crane from the point
where loads are attached or detached.

Document No.
PROCEDURE FOR SAFE
Boom - A long pole or fabricated framework, extending upward at an angle from the
base structure of a crane or from mast of a derrick to support or guide objects
being lifted or suspended.
Competency - Adequate knowledge, skill and ability (physical) for successful operation of a
machine (i.e. Hydra crane) and possessing valid (license) for driving Heavy
Motor Vehicle (HMV) in the country with at least one years experience as a
hydra operator. Competent Hydra operator should have competency
certificate from the manufacturer of Hydra machine that he drives.
Critical lifting - A lift by a crane that exceeds 90% of its rated capacity while it is lifting the
load at a load radius of more than 50% of its maximum permitted load radius,
taking into account its position & configuration during the lift. The dimension /
geometrical asymmetry of the item handled need to be taken into
consideration while designating a critical lifting.
Hydraulic crane – The crane whose boom is controlled by hydraulic pistons that have a much
lighter, more delicate touch to the controls and are comparatively better in
“lifting” operations where precision movement is required.
It is different than Friction crane whose booms are stiffer & boom controls are
gear / clutch driven. Normally the load lifting capacity of such cranes ranges
from 1T to 18T.
Hydra Operator - A person who has the competency (As explained above) to operate a Hydra
crane (including steering the machine) to safely lift and position loads (e.g.
machinery, equipment, product, solid or bulk materials etc.) using hoisting
attachments, such as hook, sling, clip & other lifting tackles.
Lifting hook - A lifting hook is usually equipped with a safety latch to prevent the
disengagement of the lifting wire rope sling, chain or rope to which the load is
attached.
Materials - Materials means items such as steel rods / bars, boxes / cartoons, cement
bags, equipment, machinery, machine parts, pipes, pipe fittings, flanges,
fabricated structures, electrical equipments, instruments & accessories etc. in
isolation or in bunch / lot
Plant - Plant means the whole of the off-sites, plant & non-plant buildings, process
units of CUSTOMER or Owner.

Document No.
PROCEDURE FOR SAFE
Site - Site means the place (s) so designed by the OWNER for construction of the
PLANT including such place (s) adjacent thereto which are for storage and
assembly of equipments & materials.
Tandem lifting – Lifting of load with the help of simultaneous use of more than one crane,
hoists or other pieces of powered lifting equipment
Ware House - A place for storing goods, materials with adequate protection facility.
Wheel stoppers - Device (pre-cast concrete or wooden) for stopping wheels during parking of
mobile vehicular machinery / equipments.
5. 0 Methodology and Control
Following actions shall be taken at each project site:
5.1 Contractor shall mobilize Hydra machines of latest make and having Valid registration
certificate and in any case date of manufacture should not be older than 10 years.
5.2 Contractor shall engage Hydra crane with sound condition & having requisite balance of
the machine during its operation.
5.3 Contractor shall deploy Hydra crane at project site for lifting, lowering, handling, shifting &
placement of loads. No Hydra crane shall be permitted to be used by any Contractor for
pulling loads anywhere or for transporting loads or materials of any nature over project /
plant roads or warehouse.
5.4 Contractor shall not engage Hydra crane which do not have operator’s cabin, effective
brake system, reverse warning alarms (coupled with gear), front & rear lamps / blinking
lights, limit switches (for long & short travel), rear mirror, load indicator, hook latch (dog-
clamp).
5.5 Contractor shall not engage any person other than competent operator as explained in
4.0 above to drive / operate Hydra crane.
5.6 Contractor shall ensure that the Hydra Operator possesses HMV (heavy Motor Vehicle)
license (original) from statutory authority and also valid document (original) certifying his
training / competency from manufacturer of Hydra crane (in original).
5.7 Contractor shall arrange valid test & fitness certificates for Hydra crane from the
applicable authority & shall allow them to be reviewed / verified by EIL / Owner before

Document No.
PROCEDURE FOR SAFE
Hydra crane is used. The Contractor shall allow EIL / Owner to witness test / examination
of Hydra by competent authority, whenever required.
5.8 Contractor shall arrange periodical test & examination of all lifting tools, tackles,
equipment, accessories including Hydra crane by statutory / competent authority for their
operational condition & load carrying capacity.
5.9 Contractor shall arrange physical availability of original documents in support of test &
examination of Hydra crane being carried-out by statutory / competent authority.
5.10 Contractor shall arrange clear display of validity date of certification of SWL (approved by
statutory / competent authority) on the chassis of the Hydra crane.
5.11 Contractor shall take all necessary action to prevent the Hydra crane operator to smoke
or remain under the influence of intoxicating / narcotic drinks or drugs or psychotropic
substance while handling the machine.
5.12 Contractor shall arrange medical fitness (with test reports) of Hydra crane operator from
registered medical practitioner every half-year.
5.13 Contractor shall arrange test & examination of Hydra crane by statutory / competent
authority every time after incorporating any alteration / change / modification of Hydra at
site (being a statutory requirement)
5.14 Contractor shall arrange banks-man / signal man with the Hydra crane for safe working
with the machine.
5.15 Contractor to ensure barricading-off the area, where handling of material / load is to be
carried out.
5.16 Contractor shall follow correct ‘slinging” practices & correct slinging devices during lifting
or lowering of load. Wherever necessary, adequate “packing” shall be provided by
Contractor at the time of wrapping / attaching sling around load to avoid slippage or
damage to the load.
5.17 Contractor shall ensure effectively using “outriggers” for Hydra crane for safe operation
and adequate/necessary compaction of grade level underneath.
5.18 Contractor shall not allow Hydra operator to use mobile phone or any audio/video gadget
during the course of operation of machine.

Document No.
PROCEDURE FOR SAFE
5.19 Contractor shall not allow / encourage Hydra crane operator to drive the machine at
speed higher than 20 kmph within project or plant premises.
5.20 Contractor shall not allow tandem lifting using Hydra crane.
5.21 Contractor shall follow PERMIT for WORK regulations for carrying out lifting / erection
works involving pipe, structure, equipment, machine parts, tools, tackle, etc. wherever
required.
5.22 Contractor shall arrange clear marking for max permissible load on lifting hook position on
the boom of Hydra crane.
5.23 Contractor shall not engage Hydra crane for pulling-out any load (horizontally, vertically or
obliquely).
5.24 Contractor shall not allow other people to remain inside the cabin during the course of its
travel or during other operation (e.g. travel, lifting, lowering of load etc.)
5.25 Contractor shall not make use of the flat deck (between front & back pair of wheels) for
any purpose other than carrying slings, tools/tackles, lifting accessories (never to carry
people or gas cylinders).
5.26 Contractor shall always insist Hydra crane operator to balance the “load” during lifting or
lowering operation.
5.27 Contractor shall ensure that “Tag-line” or “Drag-line” is compulsorily used for controlling
unnecessary swing of load during lifting / lowering / shifting.
5.28 Contractor shall ensure that during the operation of Hydra crane on slope (gradient) the
operator ensures dynamics of load to prevent toppling of machine.
5.29 Contractor shall ensure regular maintenance of Hydra crane and all relevant records shall
be maintained in a LOG BOOK.
5.30 Any rigging operation planned by engaging hydra should be with prior permission and
under strict supervision of experienced riggers only.
6. 0 Implementation & monitoring of Safe work practices
Following actions shall be taken care of by each Contractor at site:
6.1 Conduct Safety Induction to crane operator, banks-man/signal-man and maintain records.

Document No.
PROCEDURE FOR SAFE
6.2 Arrange necessary tools & tackles for safe operation of the Hydra crane
6.3 Implement regular inspection of Hydra crane and maintain record as per format no: A307-
5-1940-9500 F1
6.4 Arrange periodical motivational program to encourage safe operation of Hydra crane
6.5 Arrange training of operator through specialist / manufacturer of Hydra crane at site
6.6 Include safe performance of Hydra crane during site safety audit.
7. 0 Documentation and Records
Following records shall be maintained at site by Contractors:
7.1 Record of Safety Induction to Hydra operator
7.2 Record of inspection of Hydra crane
7.3 Record of Training & Motivational Program conducted at site
7.4 Record of Training program at site for Hydra crane operator
7.5 Record of Safety Audit & its compliance

INSPECTION FORMAT FOR
HYDRA CRANE Document No.
Regn. No. of Hydra crane : Make / Model of Hydra crane :

Date of engagement of Hydra crane at site :
Contractor with whom presently working : Supplier of Hydra crane:
Date of Inspection: Location:
Status
Sl. No Subjects Remarks
(Yes / No)
Identification number of Hydra crane boldly scribed in front and rear
1
end of machine
Hydra Operator has got adequate document in support of his
2
competency (i.e. HMV driving license, knowledge & training)
3 Marking of SWL on hook position is clearly visible
Test & examination of Hydra crane by statutory / competent authority
4
is carried out & document is valid
Documents involving competency of operator and valid 3rd party
5
certification of Hydra available on demand
Hydra Operator is medically examined every six months period and
6
records available
7 Brakes & parking brakes are in good working order
(Over) Hoist Limit switch & (Over-load) Boom Limit switch available &
8
in good working order
9 Crane hooks have got smooth surface and no dent
10 Hook-latch / Dog-clamp in hook is effective
Front & back lights, turn indicators, parking lights, fog-lamps in
11
position and are in working order
12 Front & reverse horns are in good working order
13 Front & reverse gears are in good working order
Condition of wheel tyres (all) are in good condition & pressure on all
14
the tyres are satisfactory
16 Over-load indicator available & is in working order
17 Electrical connections in Hydra for lights, horns are in order
18 Wire ropes / slings are in good working condition
19 Rope drum / sheaves are in good working condition
20 Hydra cabin body and frame of machine is in good order
21 Mirrors / Reflectors on both sides are present
Front glass pane of the Hydra operator’s cabin is clean & clear (i.e.
22
not cracked / damaged / broken)
Wind-shield & wiper is mounted on hydra cabin and are in good
23
working order
24 Hydraulic system in the machine is in good working order
There is no oil leakage in the machine (during its stationary & working
25
condition)
26 Steering mechanism of the crane is in good working order
27 Wheel chokes are present and are used whenever required
Foot-steps and hand-holds are in good working condition for exit /
28
enter in to cabin
Signature –
Name / Designation -
Format no: A307-5-1940-9500 F1 Copyrights EIL – All rights reserved

Sr.Number:OISD/DOC/2012/022
Page No. I
OISD - GDN - 192

July, 2000
FOR RESTRICTED
CIRCULATION
SAFETY PRACTICES DURING CONSTRUCTION
OISD-GDN-192
Oil Industry Safety Directorate

Government of India
Ministry of Petroleum & Natural Gas
8th Floor, OIDB Bhavan, Plot No. 2, Sector – 73, Noida – 201301 (U.P.)
Website: www.oisd.gov.in
Tele: 0120-2593800, Fax: 0120-2593802
Page No. II
OISD - GDN - 192

July, 2000
FOR RESTRICTED
CIRCULATION
Prepared by
COMMITTEE ON

Government of India
Tele: 0120-2593800, Fax: 0120-2593802
Page No. III
Preamble
Indian petroleum industry is the energy lifeline of the nation and its continuous performance is
essential for sovereignty and prosperity of the country. As the industry essentially deals with
inherently inflammable substances throughout its value chain – upstream, midstream and
downstream – Safety is of paramount importance to this industry as only safe performance at all
times can ensure optimum ROI of these national assets and resources including sustainability.
While statutory organizations were in place all along to oversee safety aspects of Indian
petroleum industry, Oil Industry Safety Directorate (OISD) was set up in 1986 Ministry of
Petroleum and Natural Gas, Government of India as a knowledge centre for formulation of
constantly updated world-scale standards for design, layout and operation of various equipment,
facility and activities involved in this industry. Moreover, OISD was also given responsibility of
monitoring implementation status of these standards through safety audits.
In more than 25 years of its existence, OISD has developed a rigorous, multi-layer, iterative and
participative process of development of standards – starting with research by in-house experts
and iterating through seeking & validating inputs from all stake-holders – operators, designers,
national level knowledge authorities and public at large – with a feedback loop of constant
updation based on ground level experience obtained through audits, incident analysis and
environment scanning.
The participative process followed in standard formulation has resulted in excellent level of
compliance by the industry culminating in a safer environment in the industry. OISD – except in
the Upstream Petroleum Sector – is still a regulatory (and not a statutory) body but that has not
affected implementation of the OISD standards. It also goes to prove the old adage that self-
regulation is the best regulation. The quality and relevance of OISD standards had been further
endorsed by their adoption in various statutory rules of the land.
Petroleum industry in India is significantly globalized at present in terms of technology content

requiring its operation to keep pace with the relevant world scale standards & practices. This
matches the OISD philosophy of continuous improvement keeping pace with the global
developments in its target environment. To this end, OISD keeps track of changes through
participation as member in large number of International and national level Knowledge
Organizations – both in the field of standard development and implementation & monitoring in
addition to updation of internal knowledge base through continuous research and application
surveillance, thereby ensuring that this OISD Standard, along with all other extant ones, remains
relevant, updated and effective on a real time basis in the applicable areas.
Together we strive to achieve NIL incidents in the entire Hydrocarbon Value Chain. This,
besides other issues, calls for total engagement from all levels of the stake holder organizations,
which we, at OISD, fervently look forward to.
Jai Hind!!!
Executive Director

Page No. IV
FOREWORD
The Oil Industry in India is nearly 100 years old. Due to various
collaboration agreements a variety of international codes, standards and
practices are in vogue. Standardisation in design philosophies, operating
and maintenance practices at a national level was hardly in existence. This
lack of uniformity coupled with feedback from some serious accidents that
occurred in the recent past in India and abroad, emphasised the need for the
industry to review the existing state of art in designing, operating and
maintaining oil and gas installations.
With this in view, the Ministry of Petroleum and Natural Gas in 1986
constituted a Safety Council assisted by the Oil Industry Safety Directorate
(OISD) staffed from within the industry in formulating and implementing a
series of self-regulatory measures aimed at removing obsolescence,
standardising and upgrading the existing standards to ensure safer
operations. Accordingly OISD constituted a number of functional committees
comprising of experts nominated from the industry to draw up standards and
guidelines on various subjects.
The present document on “Safety Practices during Construction”

was prepared by the Functional Committee on “Safety Practices during
Construction”. This document is based on the accumulated knowledge and
experience of industry members and the various national and international
codes and practices.
It is hoped that provisions of this document if implemented

objectively, may go a long way to improve the safety to reduce accidents in
Oil and Gas Industry. Users are cautioned that no document can be
substitute for the judgment of responsible and experienced engineer.
Suggestions are invited from the users after it is put into practice to
improve the document further. Suggestions for amendments, if any, to this
standard should be addressed to:
The Co-ordinator
Committee on “Safety Practices during Construction”
Government of India
Tele: 0120-2593800, Fax: 0120-2593802
This document in no way supersedes the statutory regulations of

Chief Controller of Explosives (CCE), Factory Inspectorate or any other
statutory body, which must be followed as applicable.
Page No. V
NOTE
OISD (Oil Industry Safety Directorate) publications are

prepared for use in the Oil and Gas Industry under Ministry of
Petroleum & natural Gas. These are the property of Ministry of
Petroleum & Natural Gas and shall not be reproduced or copied
and loaned or exhibited to others without written consent from
OISD.
Though every effort has been made to assure the

accuracy and reliability of the data contained in these
documents. OISD hereby expressly disclaims any liability or
responsibility for loss or damage resulting from their use.
These documents are intended to supplement rather

than replace the prevailing statutory requirements.
Page No. VI
FUNCTIONAL COMMITTEE ON
NAME ORGANISATION
LEADER
Shri A.K. Tandon EIL, New Delhi.
MEMBERS
1. Shri U.M. Rao GAIL, Noida.
2. Shri K.N. Ravindran CRL, Cochin
3. Shri P.K. Anand ONGC, Mumbai.
4. Shri H.N. Das ONGCL, Nazaria.
5. Shri Jagnandan Tyagi IOC(PL) Nodia.
6. Shri M.C Lohar IBP Co. Ltd., Calcutta.
7. Shri J.C. Agrawal IOC, Mktg, New Delhi.
8. Shri S.M. Ghotavadekar HPCL, Mumbai.
9. Shri Sanjoy Ghose BPCL, Mumbai.
10. Shri H. C Jha “Hari” IOC-Panipat Refinery.
11. Shri Suhas Kate HPCL, Visakh.
Member-Coordinator
Shri A.K. Ranjan OISD, New Delhi

Page No. VII
CONTENTS
SECTION Page No.
1.0 Introduction 1
2.0 Scope 1
3.0 Definitions 1
4.0 General Duties 2
4.1 General Duties Of Execution Agencies 2
4.2 General Duties Of Owners 3
5.0 Safety Practices At Work Places 3
5.1 General Provisions 3
5.2 Means Of Access And Egress 4
5.3 Housekeeping 4
5.4 Precautions Against The Fall Of Materials And Persons, 4
And Collapse Of Structures
5.5 Prevention Of Unauthorised Entry 4
5.6 Fire Prevention And Fire Fighting 4
5.7 Lighting 5
5.8 Plant, Machinery, Equipment and Hand Tools 5
6.0 Construction Activities 6
6.1 Excavation 6
6.2 Scaffolding, Platforms & Ladders 8
6.3 Structural Work, Laying Of Reinforcement & Concreting 10
6.4 Road Work 13
6.5 Cutting/Welding 13
6.6 Working In Confined Spaces 14
6.7 Proof/Pressure Testing 15
6.8 Working At Heights 16
6.9 Handling And Lifting Equipment 17
6.10 Vehicle Movement 21
6.11 Electrical 22
6.12 Offshore 24
6.13 Demolition 27
6.14 Radiography 28
6.15 Sand/Shot Blasting / Spray Painting 28
6.16 Work above Water 29
7.0 Additional Safety Precaution for Units with Hydrocarbons 29
8.0 First Aid 30
9.0 Documentation 31
10.0 Safety Awareness & Training 31
11.0 References 32
Annexure I 33
OISD – GDN – 192 Page No. 1
1.0 INTRODUCTION
Safety in Construction Management deserves utmost attention especially in the hydrocarbon

industry, such as Exploration, Refineries, Pipelines and Marketing installations, Gas Processing
units etc. Construction is widely recognised as one of the accident prone activities. Most of the
accidents are caused by inadequate planning, failure during the construction process and/or
because of design deficiencies. Besides property loss, accidents also result in injuries and
fatalities to the personnel; same needs to be prevented.
The reasons for accidents during construction activities are related to unique nature of the
industry, human behaviour, difficult work-site conditions, extended odd duty hours, lack of training
& awareness and inadequate safety management. Unsafe working methods, equipment failure
and improper housekeeping also tend to increase the accident rate in construction.
Ensuring good quality of materials, equipment and competent supervision along with compliance
of standard engineering practices shall go a long way to in built safety into the system.
The objective of this standard is to provide practical guidance on technical and educational
framework for safety and health in construction with a view to:
(a) prevent accidents and harmful effects on the health of workers arising from employment
in construction;
(b) ensure appropriate safety during implementation of construction;
(c) provide safety practice guidelines for appropriate measures of planning, control and
enforcement.
2.0 SCOPE
This document specifies broad guidelines on safe practices to be adhered to during construction
activities in oil industry. However, before commencing any job, specific hazards and its effects
should be assessed and necessary corrective/preventive actions should be taken by all
concerned. The document is intended only to supplement and not to replace or supersede the
prevailing statutory requirements, which shall also be followed as applicable. For Personal
Protective Equipment, OISD-STD-155 (Part I&II) shall be referred to. The scope of this document
does not include the design aspects and quality checks during construction.
3.0 DEFINITIONS
Definitions of various terminology are given below:
 Adequate, appropriate or suitable are used to describe qualitatively or quantitatively the

means or method used to protect the worker.
 Brace: A structural member that holds one point in a fixed position with respect to another
point; bracing is a system of structural members designed to prevent distortion of a structure.
 By hand: The work is done without the help of a mechanised tool.
 Competent Authority: A stautory agency having the power to issue regulations, orders or
other instructions having the force of law.
 Competent person: A person possessing adequate qualifications, such as suitable training

and sufficient knowledge, experience and skill for the safe performance of the specific work.
The competent authorities may define appropriate criteria for the designation of such persons
and may determine the duties to be assigned to them.
“OISD hereby expressly disclaims any liability or responsibility for loss or damage resulting
from the use of OISD Standards/Guidelines.”
 Execution agency:
Any physical or legal person, having contractual obligation with the owner, and who employs
one or more workers on a construction site
 Owner:
Any physical or legal person for whom construction job is carried out.
It shall also include owner's designated representative/consultant/nominee/agent, authorised
from time to time to act for and on its behalf, for supervising/ coordinating the activities of the
execution agency.
 Hazard: Danger or potential danger.
 Guard-rail: An adequately secured rail erected along an exposed edge to prevent persons
from falling.
 Hoist: A machine, which lifts materials or persons by means of a platform, which runs on
guides.
 Lifting gear: Any gear or tackle by means of which a load can be attached to a lifting
appliance but which does not form an integral part of the appliance or load.
 Lifting appliance: Any stationary or mobile appliance used for raising or lowering persons or
loads.
 Means of access or egress: Passageways, corridors, stairs, platforms, ladders and any other
means for entering or leaving the workplace or for escaping in case of danger.
 Scaffold: Any fixed, suspended or mobile temporary structure supporting workers and
material or to gain access to any such structure and which is not a lifting appliance as defined
above.
 Toe-board: A barrier placed along the edge of a scaffold platform, runway, etc., and secured
there to guard against the slipping of persons or the falling of material.
 Worker: Any person engaged in construction activity.
 Workplace: All places where workers need to be or to go by reason of their work.

4.0 GENERAL DUTIES
4.1 GENERAL DUTIES OF EXECUTION AGENCIES
4.1.1 Execution agency should:
i) provide means and organisation to comply with the safety and health measures required
at the workplace.
ii) provide and maintain workplaces, plant, equipment, tools and machinery and organise
construction work so that, there is no risk of accident or injury to health of workers. In
particular, construction work should be planned, prepared and undertaken so that:
(a) dangers, liable to arise at the workplace, are prevented;
(b) excessively or unnecessarily strenuous work positions and movements are avoided;
(c) organisation of work takes into account the safety and health of workers;
(d) materials and products used are suitable from a safety and health point of view;
(e) working methods are adopted to safeguard workers against the harmful effects of
chemical, physical and biological agents.
iii) establish committees with representatives of workers and management or make other
arrangement for the participation of workers in ensuring safe working conditions.
iv) arrange for periodic safety inspections by competent persons of all buildings, plant,
equipment, tools, machinery, workplaces and review of systems of work, regulations,
standards or codes of practice. The competent person should examine and ascertain the
safety of construction machinery and equipment.
v) provide such supervision to ensure that workers perform their work with due regard to
safety and health of theirs as well as that of others.
vi) Employ only those workers who are qualified, trained and suited by their age, physique,
state of health and skill.
vii) satisfy themselves that all workers are informed and instructed in the hazards connected
with their work and environment and trained in the precautions necessary to avoid
accidents and injury to health.
viii) Ensure that buildings, plant, equipment, tools, machinery or workplaces in which a
dangerous defect has been found should not be used until the defect has been rectified.
ix) Organise for and remain always prepared to take immediate steps to stop the operation
and evacuate workers as appropriate, where there is an imminent danger to the safety of
workers.
x) establish a checking system by which it can be ascertained that all the members of a
shift, including operators of mobile equipment, have returned to the camp or base at the
close of work on dispersed sites and where small groups of workers operate in isolation.
xi) provide appropriate first aid, training and welfare facilities to workers as per various
statutes like the Factories Act, 1948 etc. and, whenever collective measures are not
feasible or are insufficient, provide and maintain personal protective equipment and
clothing in line with the requirement as per OISD-STD-155 (Vol. I& II) on Personnel
Protective Equipment. They should also provide access to workers to occupational health
services.
xii) Educate workers about their right and the duty at any workplace to participate in ensuring
safe working conditions to the extent of their control over the equipment and methods of
work and to express views on working procedures adopted as may affect safety and
health.
xiii) Ensure that except in an emergency, workers, unless duly authorised, should not interfere
with, remove, alter or displace any safety device or other appliance furnished for their
protection or the protection of others, or interfere with any method or process adopted
with a view to avoiding accidents and injury to health.
xiv) Ensure that workers do not operate or interfere with plant and equipment that they have
not been duly authorised to operate, maintain or use.
xv) Ensure that workers do not sleep, rest or cook etc in dangerous places such as scaffolds,
railway tracks, garages, confined spaces or in the vicinity of fires, dangerous or toxic
substances, running machines or vehicles and heavy equipment etc.
xvii) Obtain the necessary clearance/permits as required and specified by owner
xviii) As per the Govt. circular as amended from time to time all contractors who employ more
than 50 workers or where the contract value exceeds Rs. 50 crores, the following facilities
are to be provided by contractor at site :
 Arrangement for drinking water
 Toilet facilities
 A creche where 10 or more women workers are having children below the age of 6 years
 Transport arrangement for attending to emergencies
xix) should deploy a safety officer at site

4.2 GENERAL DUTIES OF OWNERS
4.2.1 Owners should:

i) co-ordinate or nominate a competent person to co-ordinate all activities relating to safety
and health on their construction projects;
ii) inform all contractors on the project of special risks to health and safety;
iii) Ensure that executing agency is aware of the owner's requirements and the executing
agency's responsibilities with respect to safetry practices before starting the job.
5.0 SAFETY PRACTICES AT WORK PLACES
5.1. GENERAL PROVISIONS
5.1.1 All openings and other areas likely to pose danger to workers should be clearly indicated.
5.1.2 Workers & Supervisors should use the safety helmet and other requisite Personal
Protective Equipment according to job & site requirement. They should be trained to use
personal protective equipment.
5.1.3 Never use solvents, alkalis and other oils to clean the skin.
5.1.4 Lift the load with back straight and knees bent as far as possible. Seek the help in case of
heavy load.
5.1.5 Ensure the usage of correct and tested tools and tackles. Don't allow the make shift tools
and tackles.
5.1.6 No loose clothing should be allowed while working near rotating equipment or working at
heights.
5.2 MEANS OF ACCESS AND EGRESS
Adequate and safe means of access (atleast two, differently located) to and egress from
all workplaces should be provided. Same should be displayed and maintained.
5.3 HOUSEKEEPING
5.3.1 Ensure:
i) proper storage of materials and equipment;
ii) removal of scrap, inflammable material, waste and debris at appropriate intervals.
5.3.2 Removal of loose materials, which are not required for use, to be ensured. Accumulation
of these at the site can obstruct means of access to and egress from workplaces and
passageways.
5.3.3 Workplaces and passageways, that are slippery owing to oil, grease or other causes,
should be cleaned up or strewn with sand, sawdust, ash etc.
5.4 PRECAUTIONS AGAINST THE FALL OF MATERIALS & PERSONS AND COLLAPSE
OF STRUCTURES
5.4.1 Precautions should be taken such as the provision of fencing, look-out men or barriers to
protect any person against injury by the fall of materials, or tools or equipment being
raised or lowered.
5.4.2 Where necessary to prevent danger, guys, stays or supports should be used or other
effective precautions should be taken to prevent the collapse of structures or parts of
structures that are being erected, maintained, repaired, dismantled or demolished.
5.4.3 All openings through which workers are liable to fall should be kept effectively covered or
fenced and displayed prominently.
5.4.4 As far as practicable, guardrails and toe-boards should be provided to protect workers
from falling from elevated workplaces.
5.5 PREVENTION OF UNAUTHORISED ENTRY
5.5.1 Construction sites located in built-up areas and alongside vehicular and pedestrian traffic
routes should be fenced to prevent the entry of unauthorised persons.
5.5.2 Visitors should not be allowed access to construction sites unless accompanied by or
authorised by a competent person and provided with the appropriate protective
equipment.
5.6 FIRE PREVENTION AND FIRE FIGHTING
5.6.1 All necessary measures should be taken by the executing agency and owner to:
i) avoid the risk of fire;
ii) control quickly and efficiently any outbreak of fire;
iii) bring out a quick and safe evacuation of persons.
iv) Inform unit/fire station control room, where construction work is carried out within
existing operating area.
5.6.2 Combustible materials such us packing materials, sawdust, greasy/oily waste and scrap
wood or plastics should not be allowed to accumulate in workplaces but should be kept in
closed metal containers in a safe place.
5.6.3 Places where workers are employed should, if necessary to prevent the danger of fire, be
provided with:
i) suitable and sufficient fire-extinguishing equipment, which should be easily visible and
accessible;
ii) an adequate water supply at sufficient pressure meeting the requirements of various
OISD standards.
5.6.4 To guard against danger at places having combustible material, workers should be
trained in the action to be taken in the event of fire, including the use of means of escape.
5.6.5 At sites having combustible material, suitable visual signs should be provided to indicate
clearly the direction of escape in case of fire.
5.6.6 Means of escape should be kept clear at all times. Escape routes should be frequently
inspected particularly in high structures and where access is restricted.
5.7 LIGHTING
5.7.1 Where natural lighting is not adequate, working light fittings or portable hand-lamps
should be provided at workplace on the construction site where a worker will do a job.
5.7.2 Emergency lighting should be provided for personnel safety during night time to facilitate
standby lighting source, if normal system fails.
5.7.2 Artificial lighting should not produce glare or disturbing shadows.
5.7.3 Lamps should be protected by guards against accidental breakage.
5.7.4 The cables of portable electrical lighting equipment should be of adequate size &
characteristics for the power requirements and of adequate mechanical strength to
withstand severe conditions in construction operations.
5.8 PLANT, MACHINERY, EQUIPMENT AND HAND TOOLS
5.8.1 General Provisions
i) Plant, machinery and equipment including hand tools, both manual and power driven,
should:
a) be of proper design and construction, taking into account health, Safety and ergonomic
principles.
b) be maintained in good working order;
c) be used only for work for which they have been designed.
d) be operated only by workers who have been authorised and given appropriate training.
e) be provided with protective guards, shields or other devices as required.
ii) Adequate instructions for safe use should be provided.
iii) Safe operating procedures should be established and used for all plant, machinery and
equipment.
iv) Operators of plant, machinery and equipment should not be distracted while work is in
progress.
v) Plant, machinery and equipment should be switched off when not in use and isolated
before any adjustment, clearing or maintenance is done.
vi) Where trailing cables or hose pipes are used they should be kept as short as practicable
and not allowed to create a hazard.
vii) All moving parts of machinery and equipment should be enclosed or adequately guarded.
viii) Every power-driven machine and equipment should be provided with adequate means,
immediately accessible and readily identifiable to the operator, of stopping it quickly and
preventing it from being started again inadvertently.
ix) Operators of plant, machinery, equipment and tools should be provided with PPEs,
including where necessary, suitable ear protection.
5.8.2 Hand tools
i) Hand tools should be repaired by competent persons.
ii) Heads of hammers and other shock tools should be dressed or ground to a suitable
radius on the edge as soon as they begin to mushroom or crack.
iii) When not in use and while being carried or transported sharp tools should be kept in
sheaths, shields, chests or other suitable containers.
iv) Only insulated or nonconducting tools should be used on or near live electrical
installations.
v) Only non-sparking tools should be used near or in the presence of flammable or explosive
dusts or vapours.
5.8.3 Pneumatic Tools
i) Operating triggers on portable pneumatic tools should be:

a) so placed as to minimise the risk of accidental starting of the machine.
b) so arranged as to close the air inlet valve automatically when the pressure of the
operator's hand is removed.
ii) Hose and hose connections for compressed air supply to portable pneumatic tools should
be:
a) designed and tested for the pressure and service for which they are intended;
b) fastened securely on the pipe outlet and equipped with the safety chain, as
appropriate.
iii) Pneumatic shock tools should be equipped with safety clips or retainers to prevent dies
and tools from being accidentally expelled from the barrel.
iv) Pneumatic tools should be disconnected from power and the pressure in hose lines
released before any adjustment or repair is made.
5.8.4 Electrical Tools
i) Low voltage portable electrical tools should generally be used.

ii) All electrical tools should be earthed, unless they are "all insulated" or "double insulated"
tools which do not require earthing.
iii) All electrical tools should get inspected and maintained on a regular basis by a competent
electrician and complete records kept.
5.8.5 Engines
i) Engines should:
a) be installed so that they can be started safely and the maximum safe speed cannot be
exceeded.
b) have controls for limiting speed.
c) have devices to stop them from a safe place in an emergency.
ii) IC engines should not be run in confined spaces unless adequate exhaust ventilation is
provided.
iii) When IC engines are being fuelled:
a) the engine should be shut off.

b) care should be taken to avoid spilling fuel;
c) no person should smoke or have an naked light in the vicinity.
d) a fire extinguisher should be kept readily available.
iv) Secondary fuel reservoir should be placed outside the engine room.
6.0 CONSTRUCTION ACTIVITIES
The various common activities in construction are as under:
 Excavation
 Scaffolding, Platforms & Ladders
 Structural Work, Laying of Reinforcement & Concreting
 Road Work (Laying of roads)
 Cutting /Welding
 Working in Confined Space
 Proof/Pressure Testing
 Working at Heights
 Handling & Lifting Equipments
 Vehicle Movement
 Electrical
 Offshore
 Demolition
 Radiography
 Sand/shot blasting/ spray painting
 Work above water
The safe practices to be followed during the implementation of above construction
activities are given below:
6.1 EXCAVATION
6.1.1 All excavation work should be planned and the method of excavation and the type of
support work required should be decided considering the following:
i) the stability of the ground;
ii) the excavation will not affect adjoining buildings, structures or roadways;
iii) to prevent hazard, the gas, water, electrical and other public utilities should be shut off
or disconnected, if necessary;
iv) presence of underground pipes, cable conductors, etc.,
v) the position of culvert/bridges, temporary roads and spoil heaps should be determined;
6.1.2 Before digging begins on site, all excavation work should be planned and the method of
excavation and the type of support work required decided.
6.1.3 All excavation work should be supervised.
6.1.4 Sites of excavations should be thoroughly inspected:
i) daily, prior to each shift and after interruption in work of more than one day;
ii) after every blasting operation;
iii) after an unexpected fall of ground;
iv) after substantial damage to supports;
v) after a heavy rain, frost or snow;
vi) when boulder formations are encountered.
6.1.5 Safe angle of repose while excavating trenches exceeding 1.5m depth upto 3.0m should
0
be maintained. Based on site conditions, provide proper slope, usually 45 ,and suitable
bench of 0.5m width at every 1.5m depth of excavation in all soils except hard rock or
provide proper shoring and strutting to prevent cave-in or slides.
6.1.6 As far as possible, excavated earth should not be placed within one meter of the edge of
the trench or depth of trench whichever is greater.
6.1.7 Don't allow vehicles to operate too close to excavated area. Maintain atleast 2m distance
from edge of excavation. No load, plant or equipment should be placed or moved near
the edge of any excavation where it is likely to cause its collapse and thereby endanger
any person unless precautions such as the provision of shoring or piling are taken to
prevent the sides from collapsing.
6.1.8 Adequately anchored stop blocks and barriers should be provided to prevent vehicles
being driven into the excavation. Heavy vehicles should not be allowed near the exca-
vation unless the support work has been specially designed to permit it.
6.1.9 If an excavation is likely to affect the security of a structure on which persons are working,
precautions should be taken to protect the structure from collapse.
6.1.10 Barricade at 1m height (with red & white band/self glowing caution board) should be
provided for excavations beyond 1.5m depth. Provide two entries/exits for such
excavation.
6.1.11 Necessary precautions should be taken for underground utility lines like cables, sewers
etc. and necessary approvals/clearances from the concerned authorities shall be
obtained before commencement of the excavation job.
6.1.12 Water shall be pumped/bailed out, if any accumulates in the trench. Necessary
precautions should be taken to prevent entry of surface water in trenches.
6.1.13 During rains, the soil becomes loose. Take additional precaution against collapse of side
wall.
6.1.14 In hazardous areas, air should be tested to ascertain its quality. No one should be
allowed entry till it is suitable for breathing.
6.1.15 In case of mechanised excavation, precaution shall be taken to not to allow anybody to
come within one meter of extreme reach of the mechanical shovel. The mechanised
excavator shall be operated by a well-trained experienced operator. When not in
operation, the machine shall be kept on firm leveled ground with mechanical shovel
resting on ground. Wheel or belt shall be suitably jammed to prevent any accidental
movement of the machine. Suitable precautions as per manufacturer guidelines should
be taken for dozers, graders and other heavy machines.
6.1.16 In case of blasting, follow strictly IS:4081-1986 & Indian Explosive Act and rules for
storage, handling and carrying of explosive materials and execution of blasting operation.
6.2 SCAFFOLDING, PLATFORMS & LADDERS
6.2.1 Metal as material of construction
i) A scaffold should be provided and maintained or other equally safe and suitable provision
should be made where work cannot safely be done on or from the ground or from part of
a building or other permanent structure.
ii) Scaffolds should be provided with safe means of access, such as stairs, ladders or
ramps. Ladders should be secured against inadvertent movement.
iii) Every scaffold should be constructed, erected and maintained so as to prevent collapse
or accidental displacement when in use.
iv) Every scaffold and part thereof should be constructed :
(a) in such a way so as not to cause hazards for workers during erection and dismantling;
(b) in such a way so as guard rails and other protective devices, platforms, ladders, stairs
or ramps can be easily put together;
(c) with sound material and of requisite size and strength for the purpose for which it is to
be used and maintained in a proper condition.
v) Boards and planks used for scaffolds should be protected against splitting.
vi) Materials used in the construction of scaffolds should be stored under good conditions
and apart from any material unsuitable for scaffolds.
vii) Couplers should not cause deformation in tubes. Couplers should be made of drop forged
steel or equivalent material.
viii) Tubes should be free from cracks, splits and excessive corrosion and be straight to the
eye, and tube ends cut cleanly square with the tube axis.
ix) Scaffolds should be designed for their maximum load as per relevant code.
x) Scaffolds should be adequately braced.
xi) Scaffolds which are not designed to be independent should be rigidly connected to the
building at designated vertical and horizontal places.
xii) A scaffold should never extend above the highest anchorage to an extent which might
endanger its stability and strength.
xiii) Loose bricks, drainpipes, chimney-pots or other unsuitable material should not be used
for the construction or support of any part of a scaffold.
xiv) Scaffolds should be inspected and certified:
(a) before being taken into use;
(b) at periodic intervals thereafter as prescribed for different types of scaffolds;
(c) after any alteration, interruption in use, exposure to weather or seismic conditions or
any other occurrence likely to have affected their strength or stability.
xv) Inspection should more particularly ascertain that:
(a) the scaffold is of suitable type and adequate for the job;
(b) materials used in its construction are sound and of sufficient strength;
(c) it is of sound construction and stable;
(d) that the required safeguards are in position.
xvi) A scaffold should not be erected, substantially altered or dismantled except by or under
the supervision.
xvii) Every scaffold should be maintained in good and proper condition, and every part should
be kept fixed or secured so that no part can be displaced in consequence of normal use.
xviii) If out-rigger scaffolding is to be used, it should be specifically designed and inspected
before putting in use.
6.2.2 Lifting appliances on scaffolds
i) When a lifting appliance is to be used on a scaffold:

(a) the parts of the scaffold should be carefully inspected to determine the additional
strengthening and other safety measures required;
(b) any movement of the scaffold members should be prevented;
(c) if practicable, the uprights should be rigidly connected to a solid part of the building at
the place where the lifting appliance is erected.
6.2.3 Prefabricated scaffolds
i) In the case of prefabricated scaffold systems, the instructions provided by the

manufacturers or suppliers should be strictly adhered to. Prefabricated scaffolds should
have adequate arrangements for fixing bracing.
ii) Frames of different types should not be intermingled in a single scaffold.
iii) Scaffolding shall be erected on firm and level ground.
iv) All members of metal scaffolding shall be checked periodically to screen out defective /
rusted members. All joints should be properly lubricated for easy tightening.
v) Entry to scaffolding should be restricted.
vi) Erection, alteration and removal shall be done under supervision of experienced
personnel.
vii) Use of barrels, boxes, loose bricks etc., for supporting platform shall not be permitted.
viii) Each supporting member of platform shall be securely fastened and braced
ix) Where planks are butt-joined, two parallel putlogs shall be used, not more than 100mm
apart, to give support to each plank.
x) Platform plank shall not project beyond its end support to a distance exceeding 4 times
the thickness of plank, unless it is effectively secured to prevent tipping. Cantilever
planks should be avoided.
xi) The platform edges shall be provided with 150mm high toe board to eliminate hazards of
tools or other objects falling from platform.
xii) Erect ladders in the “four up-one out position”
xiii) Lash ladder securely with the structure.
xiv) Using non-slip devices, such as, rubber shoes or pointed steel ferules at the ladder foot,
rubber wheels at ladder top, fixing wooden battens, cleats etc.
xv) When ladder is used for climbing over a platform, the ladder must be of sufficient length,
to extend at least one meter above the platform, when erected against the platform in
“four up-one out position.”
xvi) Portable ladders shall be used for heights not more than 4mt. Above 4mt flights, fixed
ladders shall be provided with at least 600 mm landings at every 6mt or less.
xvii) The width of ladder shall not be less than 300mm and rungs shall be spaced not more
than 300mm.
xviii) Every platform and means of access shall be kept free from obstruction.
xix) If grease, mud, gravel, mortar etc., fall on platform or scaffolds, these shall be removed
immediately to avoid slippage.
xx) Workers shall not be allowed to work on scaffolds during storms or high wind. After
heavy rain or storms, scaffolds shall be inspected before reuse.
xxi) Don't overload the scaffolding. Remove excess material and scrap immediately.
xxii) Dismantling of scaffolds shall be done in a pre-planned sequential manner.
6.2.4 Suspended scaffolds/boatwain's chair
i) In addition to the requirements for scaffolds in general as regards soundness, stability

and protection against the risk of falls, suspended scaffolds should meet the following
specific requirements.
(a) platforms should be designed and built with dimensions that are compatible with the
stability of the structure as a whole, especially the length;
(b) the number or anchorage should be compatible with the dimensions of the platform;
(c) the safety of workers should be safeguarded by an extra rope having a point of
attachment independent of the anchorage arrangements of the scaffold;
(d) the anchorage and other elements of support of the scaffold should be designed and
built in such a way as to ensure sufficient strength;
(e) the ropes, winches, pulleys or pulley blocks should be designed, assembled, used and
maintained according to the requirements established for lifting gear adapted to the
lifting of persons according to national laws and regulations;
(f) Before use, the whole structure should be checked by a competent person.
6.2.5 Bamboo Scaffolding
i) In general, it should be avoided as far as possible. It should not be used in the unit/off-site
areas and where hot work is to be done.
ii) For construction and maintenance of residential and office buildings, situated outside
explosive licensed area, bamboo scaffold, if used, should conform to provisions given in
lS-3696 (Part 1)-1987.
6.3 STRUCTURAL WORK, LAYING OF REINFORCEMENT & CONCRETING
6.3.1 General provisions
i) The erection or dismantling of buildings, structures, civil engineering works, formwork,

falsework and shoring should be carried out by trained workers only under the supervision
of a competent person.
ii) Precautions should be taken to guard against danger to workers arising from any
temporary state of weakness or instability of a structure.
iii) Formwork, falsework and shoring should be so designed, constructed and maintained
that it will safely support all loads that may be imposed on it.
iv) Formwork should be so designed and erected that working platforms, means of access,
bracing and means of handling and stabilising are easily fixed to the formwork structure.
6.3.2. Erection and dismantling of steel and prefabricated structures
i) The safety of workers employed on the erection and dismantling of steel and prefabri-
cated structures should be ensured by appropriate means, such as provision and use of:
(a) ladders, gangways or fixed platforms;

(b) platforms, buckets, boatswain's chairs or other appropriate means suspended from
lifting appliances;
(c) safety harnesses and lifelines, catch nets or catch platforms;
(d) Power-operated mobile working platforms.
ii) Steel and prefabricated structures should be so designed and made that they can be
safely transported and erected.
iii) In addition to the need for the stability of the part when erected, the design should
explicitly take following into account:
(a) the conditions and methods of attachment in the operations of transport, storing and
temporary support during erection or dismantling as applicable;
(b) Methods for the provision of safeguards such as railings and working platforms, and,
when necessary, for mounting them easily on the structural steel or prefabricated
parts.
iv) The hooks and other devices built in or provided on the structural steel or prefabricated
parts that are required for lifting and transporting them should be so shaped, dimensioned
and positioned as:
(a) to withstand with a sufficient margin the stresses to which they are subjected;
(b) Not to set up stresses in the part that could cause failures, or stresses in the structure
itself not provided for in the plans, and be designed to permit easy release from the
lifting appliance. Lifting points for floor and staircase units should be located (recessed
if necessary) so that they do not protrude above the surface;
(c) To avoid imbalance or distortion of the lifted load.
v) Storeplaces should be so constructed that:
(a) there is no risk of structural steel or prefabricated parts falling or overturning;
(b) storage conditions generally ensure stability and avoid damage having regard to the
method of storage and atmospheric conditions;
(c) racks are set on firm ground and designed so that units cannot move accidentally.
vi) While they are being stored, transported, raised or set down, structural steel or
prefabricated parts should not be subjected to stresses prejudicial to their stability.
vii) Every lifting appliance should:
(a) be suitable for the operations and not be capable of accidental disconnection;
(b) be approved or tested as per statutory requirement.
viii) Lifting hooks should be of the self-closing type or of a safety type and should have the
maximum permissible load marked on them.
ix) Tongs, clamps and other appliances for lifting structural steel and prefabricated parts
should:
(a) be of such shape and dimensions as to ensure a secure grip without damaging the
part;
(b) be marked with the maximum permissible load in the most unfavourable lifting
conditions.
x) Structural steel or prefabricated parts should be lifted by methods or appliances that
prevent them from spinning accidentally.
xi) When necessary to prevent danger, before they are raised from the ground, structural
steel or prefabricated parts should be provided with safety devices such as railings and
working platforms to prevent falls of persons.
xii) While structural steel or prefabricated parts are being erected, the workers should be
provided with appliances for guiding them as they are being lifted and set down, so as to
avoid crushing of hands and to facilitate the operations. Use of such appliances should be
ensured.
xiii) A raised structural steel or prefabricated part should be so secured and wall units so
propped that their stability cannot be imperiled, even by external agencies such as wind
and passing loads before its release from the lifting appliance.
xiv) At work places, instruction should be given to the workers on the methods, arrangements
and means required for the storage, transport, lifting and erection of structural steel or
prefabricated parts, and, before erection starts, a meeting of all those responsible should
be held to discuss and confirm the requirements for safe erection.
xv) During transportation within the construction area, attachments such as slings and
stirrups mounted on structural steel or prefabricated parts should be securely fastened to
the parts.
xvi) Structural steel or prefabricated parts should be so transported that the conditions do not
affect the stability of the parts or the means of transport result in jolting, vibration or
stresses due to blows, or loads of material or persons.
xvii) When the method of erection does not permit the provision of other means of protection
against fall of persons, the workplaces should be protected by guardrails, and if appro-
priate by toe-boards.
xviii) When adverse weather conditions such as snow, ice and wind or reduced visibility entail
risks of accidents, the work should be carried on with particular care, or, if necessary,
interrupted.
xix) Structures should not be worked on during violent storms or high winds, or when they are
covered with ice or snow, or are slippery from other causes.
xx) If necessary, to prevent danger, structural steel parts should be equipped with
attachments for suspended scaffolds, lifelines or safety harnesses and other means of
protection.
xxi) The risks of falling, to which workers moving on high or sloping girders are exposed,
should be limited by all means of adequate collective protection or, where this is imposs-
ible, by the use of a safety harness that is well secured to a strong support.
xxii) Structural steel parts that are to be erected at a great height should as far as practicable
be assembled on the ground.
xxiii) When structural steel or prefabricated parts are being erected, a sufficiently extended
area underneath the workplace should be barricaded or guarded
xxiv) Steel trusses that are being erected should be adequately shored, braced or guyed until
they are permanently secured in position.
xxv) Load-bearing structural member should not be dangerously weakened by cutting, holing
or other means.
xxvi) Structural members should not be forced into place by the hoisting machine while any
worker is in such a position that he could be injured by the operation.
xxvii) Open-web steel joists that are hoisted singly should be directly placed in position and
secured against dislodgment.
6.3.3 Reinforcement
i) Ensure that workers use Personnel Protective equipment like safety helmet, safety shoes,
gloves etc.
ii) Don't place the hand below the rods for checking clear distance. Use measuring devices.
iii) Don't wear loose clothes while checking the rods.
iv) Don't stand unnecessarily on cantilever rods.
v) To carry out welding/cutting of rods, safety procedures/precautions as mentioned in Item
No. 6.5 to be followed.
vi) For supplying of rods at heights, proper staging and/or bundling to be provided.
vii) Ensure barricading and staging for supplying and fixing of rods at height.
viii) For short distance carrying of materials on shoulders, suitable pads to be provided.
ix) While transporting material by trucks/trailers, the rods shall not protrude in front of or by
the sides of driver's cabin. In case such protrusion cannot be avoided behind the deck,
then it should not extend 1/3rd of deck length or 1.5M which ever is less and tied with red
flags/lights.
6.3.4 Concreting
i) Ensure stability of shuttering work before allowing concreting.

ii) Barricade the concreting area while pouring at height/depths.
iii) Keep vibrator hoses, pumping concrete accessories in healthy conditions and
mechanically locked.
iv) Pipelines in concrete pumping system shall not be attached to temporary structures such
as scaffolds and formwork support as the forces and movements may effect their
integrity.
v) Check safety cages & guards around moving motors/parts etc. provided in concreting
mixers.
vi) Use Personal Protective Equipment like gloves, safety shoes etc. while dealing with
concrete and wear respirators for dealing with cement.
vii) Earthing of electrical mixers, vibrators, etc. should be done and verified.
viii) Cleaning of rotating drums of concrete mixers shall be done from outside. Lockout
devices shall be provided where workers need to enter.
ix) Where concrete mixers are driven by internal combustion engine, exhaust points shall be
located away from the worker's workstation so as to eliminate their exposure to obnoxious
fumes.
x) Don't allow unauthorised person to stand under the concreting area.
xi) Ensure adequate lighting arrangements for carrying out concrete work during night.
xii) Don't allow the same workers to pour concrete round the clock. Insist on shift pattern.
xiii) During pouring, shuttering and its supports should be continuously watched for defects.
6.4 ROAD WORK
6.4.1 Site shall be barricaded and provided with warning signs, including night warning lamps
at appropriate locations for traffic diversion.
6.4.2 Filled and empty bitumen drums shall be stacked separately at designated places.
6.4.3 Mixing aggregate with bitumen shall preferably be done with the help of bitumen batch
mixing plant, unless operationally non-feasible.
6.4.4 Road rollers, Bitumen sprayers, Pavement finishers shall be driven by experienced
drivers with valid driving license.
6.4.5 Workers handling hot bitumen sprayers or spreading bitumen aggregate mix or mixing
bitumen with aggregate, shall be provided with PVC hand gloves and rubber shoes with
legging up to knee joints.
6.4.6 At the end of day's work, surplus hot bitumen in tar boiler shall be properly covered by a
metal sheet, to prevent anything falling in it,
6.4.7 If bitumen accidentally falls on ground, it shall be immediately covered by sprinkling sand,
to prevent anybody stepping on it. Then it shall be removed with the help of spade.
6.4.8 For cement concrete roads, besides site barricading and installation of warning signs for
traffic diversion, safe practices mentioned in the chapter on "Concreting", shall also be
applicable.
6.5 CUTTING/WELDING
6.5.1 Common hazards involved in welding/cutting are sparks, molten metal, flying particles,
harmful light rays, electric shocks etc. Following precautions should be taken: -
i) A dry chemical type fire extinguisher shall be made available in the work area.
ii) Adequate ventilation shall be ensured by opening manholes and fixing a shield or forced
circulation of air etc, while doing a job in confined space.
iii) Ensure that only approved and well-maintained apparatus, such as torches, manifolds,
regulators or pressure reducing valves, and acetylene generators, be used.
iv) All covers and panels shall be kept in place, when operating an electric Arc welding
machine.
v) The work piece should be connected directly to Power supply, and not indirectly through
pipelines/structures/equipments etc.
vi) The welding receptacles shall be rated for 63 A suitable for 415V, 3-Phase system with a
scraping earth. Receptacles shall have necessary mechanical interlocks and earthing
facilities.
vii) All cables, including welding and ground cables, shall be checked for any worn out or
cracked insulation before starting the job. Ground cable should be separate without any
loose joints.
viii) Cable coiling shall be maintained at minimum level, if not avoidable.
ix) An energised electrode shall not be left unattended.
x) The power source shall be turned off at the end of job.
xi) All gas cylinders shall be properly secured in upright position.
xii) Acetylene cylinder shall be turned and kept in such a way that the valve outlet points
away from oxygen cylinder.
xiii) Acetylene cylinder key for opening valve shall be kept on valve stem, while cylinder is in
use, so that the acetylene cylinder could be quickly turned off in case of emergency. Use
flash back arrestors to prevent back-fire in acetylene/oxygen cylinder.
xiv) When not in use, valves of all cylinders shall be kept closed.
xv) All types of cylinders, whether full or empty, shall be stored at cool, dry place under shed.
xvi) Forced opening of any cylinder valve should not be attempted.
xvii) Lighted gas torch shall never be left unattended.
xviii) Store acetylene and oxygen cylinders separately.
xix) Store full and empty cylinders separately.
xx) Avoid cylinders coming into contact with heat.
xxi) Cylinders that are heavy or difficult to carry by hand may be rolled on their bottom edge
but never dragged.
xxii) If cylinders have to be moved, be sure that the cylinder valves are shut off.
xxiii) Before changing torches, shut off the gas at the pressure reducing regulators and not by
crimping the hose.
xxiv) Do not use matches to light torches, use a friction lighter.
xxv) Move out any leaking cylinder immediately.

xxvi) Use trolleys for oxygen & acetylene cylinder and chain them.
xxvii) Always use Red hose for acetylene and other fuel gases and Black for oxygen, and
ensure that both are in equal length.
xxviii) Ensure that hoses are free from burns, cuts and cracks and properly clamped.
xxix) Avoid dragging hoses over sharp edges and objects
xxx) Do not wrap hoses around cylinders when in use or stored.
xxxi) Protect hoses from flying sparks, hot slag, and other hot objects.
xxxii) Lubricants shall not be used on Ox-fuel gas equipment.
xxxiii) During cutting/welding, use proper type goggles/face shields.
6.6 WORKING IN CONFINED SPACES
6.6.1 Following safety practices for working in confined space like towers, columns, tanks and
other vessels should be followed in addition to the safety guidelines for specific jobs like
scaffolding, cutting/welding etc.
i) Shut down, isolate, depressurise and purge the vessel as per laid down procedures.
ii) Entry inside the vessel and to carry out any job should be done after issuance of valid
permit only in line with the requirement of OISD-STD-105.
iii) Ensure proper and accessible means of exit before entry inside a confined space.
iv) The number of persons allowed inside the vessel should be limited to avoid overcrowding.
v) When the work is going on in the confined space, there should always be one man
standby at the nearby manway.
vi) Before entering inside the vessels underground or located at lower elevation, probability
of dense vapours accumulating nearby should also be considered in addition to inside the
vessel.
vii) Ensure requisite O2 level before entry in the confined space and monitor level periodically
or other wise use respiratory devices.
viii) Check for no Hydrocarbon or toxic substances before entry and monitor level periodically
or use requisite Personal Protective Equipment.
ix) Ensure adequate ventilation or use respiratory devices.
x) Depending upon need, necessary respirator system, gas masks and suit shall be worn by
everyone entering confined space. In case of sewer, OWS or in the confined area where
there is a possibility of toxic or inert gas, gas masks shall be used by everyone while
entering.
xi) Barricade the confined spaces during hoisting, radiography, blasting, pressure testing etc.
xii) Use 24V flameproof lamp fittings only for illumination.
xiii) Use tools with air motors or electric tools with maximum voltage of 24V.
xiv) House keeping shall be well maintained.
xv) Safety helmet, safety shoes and safety belt shall be worn by everyone entering the
confined space.
xvi) Don't wear loose clothing while working in a confined space.
xvii) In case of the vessels which are likely to contain pyropheric substances (like Iron
Sulphide), special care need to be taken before opening the vessel. Attempt should be
made to remove the pyropheric substances. Otherwise, these should be always kept wet
by suitable means.
xviii) The cutting torches should also be kept outside the vessel immediately after the cutting.
xix) The gas cylinders used for cutting/welding shall be kept outside.
xx) All cables, hoses, welding equipment etc., shall be removed from confined space at end
of each work day, even if the work is to be resumed in the same space the next day.
xxi) To the extent possible sludge shall be cleared and removed from outside before entering.
xxii) No naked light or flame or hot work such as welding, cutting and soldering should be
permitted inside a confined space or area unless it has been made completely free of the
flammable atmosphere, tested and found safe by a competent person. Only non-sparking
tools and flameproof hand lamps protected with guard and safety torches should be used
inside such confined space or area for initial inspection, cleaning or other work required to
be done for making the area safe.
xxiii) Communication should be always maintained between the worker and the attendant.
6.7 PROOF/PRESSURE TESTING
6.7.1 Review test procedure before allowing testing with water or air or any other fluid.
6.7.2 Provide relief valves of adequate size while testing with air or other gases.
6.7.3 Ensure compliance of necessary precautions, step wise loading, tightening of fasteners,
grouting etc. before and during testing.
6.7.4 Inform all concerned in advance of the testing.
6.7.5 Keep the vents open before opening any valve for filling/draining of liquid used for
hydrotesting. The filling/draining should not exceed the designed rate for pressure testing.
6.7.6 Provide separate gauges of suitable range for pressurising pump and the equipment to
be tested.
6.7.7 Provide gauges at designated locations for monitoring of pressures.
6.7.8 Check the calibration of all pressurising equipment and accessories and maintain records.
6.7.9 Take readings at pre-defined intervals.
6.8 WORKING AT HEIGHTS
6.8.1 General Provision
i) While working at a height of more than 3 meters, ISI approved safety belt shall be used.
ii) While working at a height of more than 3 meters, permit should be issued by competent
person before commencement of the job.
iii) Worker should be well trained on usage of safety belt including its proper usage at the
time of ascending/descending.
iv) All tools should be carried in tool kits to avoid their falling.
v) If the job is on fragile/sloping roof, roof walk ladders shall be used.
vi) Provide lifeline wherever required.
vii) Additional safety measures like providing Fall Arrestor type Safety belt, safety net should
be provided depending upon site conditions, job requirements.
viii) Keep working area neat and clean. Remove scrap material immediately.
ix) Don't throw or drop material/equipment from height.
x) Avoid jumping from one member to another. Use proper passageway.
xi) Keep both hands free while climbing. Don't try to bypass the steps of the ladder.
xii) Try to maintain calm at height. Avoid over exertion.
xiii) Avoid movements on beam.
xiv) Elevated workplaces including roofs should be provided with safe means of access and
egress such as stairs, ramps or ladders.
6.8.2 Roof Work
i) All roof-work operations should be pre-planned and properly supervised.

ii) Roof work should only be undertaken by workers who are physically and psychologically
fit and have the necessary knowledge and experience for such work.
iii) Work on roofs shouldn't be carried on in weather conditions that threaten the safety of
workers.
iv) Crawling boards, walkways and roof ladders should be securely fastened to a firm
structure.
v) Roofing brackets should fit the slope of the roof and be securely supported.
vi) Where it is necessary for a person to kneel or crouch near the edge of the roof, necessary
precautions should be taken.
vii) On a large roof where work have to be carried out at or near the edge, a simple barrier
consisting of crossed scaffold tubes supporting a tubing guardrail may be provided.
viii) All covers for openings in roofs should be of substantial construction and be secured in
position.
ix) Roofs with a pitch of more than 10 should be treated as sloping.
x) When work is being carried out on sloping roofs, sufficient and suitable crawling boards or
roof ladders should be provided and firmly secured in position.
xi) During extensive work on the roof, strong barriers or guardrails and toe-boards should be
provided to stop a person from falling off the roof.
xii) Where workers are required to work on or near roofs or other places covered with fragile
material, through which they are liable to fall, they should be provided with suitable roof
ladders or crawling boards strong enough and when spanning across the supports for the
roof covering to support those workers.
xiii) A minimum of two boards should be provided so that it is not necessary for a person to
stand on a fragile roof to move a board or a ladder, or for any other reason.
6.8.3 Work on tall chimneys
i) For the erection and repair of tall chimneys, scaffolding should be provided. A safety net
should be maintained at a suitable distance below the scaffold.
ii) The scaffold floor should always be at least 65 cm below the top of the chimney.
iii) Under the working floor of the scaffolding the next lower floor should be left in position as
a catch platform.
iv) The distance between the inside edge of the scaffold and the wall of the chimney should
not exceed 20 cm at any point.
v) Catch platforms should be erected over:
(a) the entrance to the chimney;
(b) Passageways and working places where workers could be endangered by falling
objects.
vi) For climbing tall chimneys, access should be provided by:

(a) stairs or ladders;
(b) a column of iron rungs securely embedded in the chimney wall;
(c) Other appropriate means.
vii) When workers use the outside rungs to climb the chimney, a securely fastened steel core
rope looped at the free end and hanging down at least 3 m should be provided at the top
to help the workers to climb on to the chimney.
viii) While work is being done on independent chimneys the area surrounding the chimney
should be enclosed by fencing at a safe distance.
ix) Workers employed on the construction, alteration, maintenance or repair of tall chimneys
should not:
a) work on the outside without a safety harness attached by a lifeline to a rung, ring or
other secure anchorage;
b) put tools between the safety harness and the body or in pockets not intended for the
purpose;
c) haul heavy materials or equipment up and down by hand to or from the workplace on
the chimney;
d) fasten pulleys or scaffolding to reinforcing rings without first verifying their stability;
e) work alone;
f) climb a chimney that is not provided with securely anchored ladders or rungs;
g) Work on chimneys in use unless the necessary precautions to avoid danger from
smoke and gases have been taken.
x) Work on independent chimneys should not be carried on in high winds, icy conditions, fog
or during electrical storms.
6.9 HANDLING AND LIFTING EQUIPMENT:
Following are the general guidelines to be followed with regard to all types of handling
and lifting equipment in addition to the guidelines for specific type of equipments dealt
later on.
i) There should be a well-planned safety programme to ensure that all the lifting appliances
and lifting gear are selected, installed, examined, tested, maintained, operated and
dismantled with a view to preventing the occurrence of any accident;
ii) All lifting appliances shall be examined by competent persons at frequencies as specified
in "The Factories act".
iii) Check thoroughly quality, size and condition of all lifting tools like chain pulley blocks,
slings, U-clamps, D-shackles etc. before putting them in use.
iv) Safe lifting capacity of all lifting & handling equipment, tools and shackles should be got
verified and certificates obtained from competent authorities before its use. The safe
working load shall be marked on them.
v) Check periodically the oil, brakes, gears, horns and tyre pressure of all moving
equipments like cranes, forklifts, trailers etc as per manufacturer's recommendations.
vi) Check the weights to be lifted and accordingly decide about the crane capacity, boom
length and angle of erection.
vii) Allow lifting slings as short as possible and check packing at the friction points.
viii) While lifting/placing of the load, no unauthorised person shall remain within the radius of
the boom and underneath the load.
ix) While loading, unloading and stacking of pipes, proper wedges shall be placed to prevent
rolling down of the pipes.
x) Control longer jobs being lifted up from both ends.
xi) Only trained operators and riggers should carry out the job. While the crane is moving or
lifting the load, the trained rigger should be there for keeping a vigil against hitting any
other object.
xii) During high wind conditions and nights, lifting of heavy equipments should be avoided. If
unavoidable to do erection in night, operator and rigger should be fully trained for night
signaling. Also proper illumination should be there.
xiii) Allow crane to move on hard, firm and leveled ground.
xiv) When crane is in idle condition for long periods or unattended, crane boom should either
be lowered or locked as per manufacturer's guidelines.
xv) Hook and load being lifted shall remain in full visibility of crane operators, while lifting, to
the extent possible.
xvi) Don't allow booms or other parts of crane to come within 3 meters reach of overhead
electrical cables.
xvii) No structural alterations or repairs should be made to any part of a lifting appliance, which
may affect the safety of the appliance without the permission and supervision of the
competent person.
6.9.2 Hoists
i) Hoist shafts should be enclosed with rigid panels or other adequate fencing at:
(a) ground level on all sides;
(b) all other levels at all points at which access is provided;
(c) all points at which persons are liable to be struck by any moving part.
ii) The enclosure of hoist shafts, except at approaches should extend where practicable at
least 2mt above the floor, platform or other place to which access is provided except
where a lesser height is sufficient to prevent any person falling down the hoistway and
there is no risk of any person coming into contact with any moving part of the hoist, but in
no case should the enclosure be less than 1mt in height.
iii) The guides of hoist platforms should offer sufficient resistance to bending and, in the case
of jamming by a safety catch, to buckling.
iv) Where necessary to prevent danger, adequate covering should be provided above the
top of hoist shafts to prevent material falling down them.
v) Outdoor hoist towers should be erected on firm foundations, and securely braced, guyed
and anchored.
vi) A ladderway should extend from the bottom to the top of outdoor hoist towers, if no other
ladderway exists within easy reach.
vii) Hoisting engines should be of ample capacity to control the heaviest load that they will
have to move.
viii) Hoists should be provided with devices that stop the hoisting engine as soon as the
platform reaches its highest stopping place.
ix) Winches should be so constructed that the brake is applied when the control handle is not
held in the operating position.
x) It should not be possible to set in motion from the platform a hoist, which is not designed
for the conveyance of persons.
xi) Winches should not be fitted with pawl and ratchet gears on which the pawl must be
disengaged before the platform is lowered.
xii) Hoist platforms should be capable of supporting the maximum load that they will have to
carry with a safety factor.
xiii) Hoist platforms should be equipped with safety gear that will hold the platform with the
maximum load if the hoisting rope breaks.
xiv) If workers have to enter the cage or go on the platform at landings there should be a
locking arrangement preventing the cage or platform from moving while any worker is in
or on it.
xv) On sides not used for loading and unloading, hoist platforms should be provided with toe-
boards and enclosures of wire mesh or other suitable material to prevent the fall of parts
of loads.
xvi) Where necessary to prevent danger from falling objects, hoist platforms should be
provided with adequate covering.
xvii) Counterweights consisting of an assemblage of several parts should be made of specially
constructed parts rigidly connected together.
xviii) Counterweights should run in guides.
xix) Platforms should be provided at all landings used by workers.
xx) Following notices should be posted up conspicuously and in very legible characters:
(a) on all hoists:
 on the platform: the carrying capacity in kilograms or other appropriate standard

unit of weight;
 on the hoisting engine: the lifting capacity in kilograms or other appropriate

standard unit of weight;
(b) on hoists authorised or certified for the conveyance of persons:
 on the platform or cage: the maximum number of persons to be carried at one time;
(c) on hoists for goods only:
 on every approach to the hoist and on the platform: prohibition of use by persons.
xxi) Hoists intended for the carriage of persons should be provided with a cage so constructed
as to prevent any person from falling out or being trapped between the cage and any
fixed part of the structure when the cage gate is shut, or from being struck by the
counterbalance weight or by articles or materials tailing down the hoistway.
xxii) On each side in which access is provided, the cage should have a gate fitted with devices
which ensure that the gate cannot be opened except when the cage is at a landing and
that the gate must be closed before the cage can move away from the landing.
xxiii) Every gate in the enclosure of the hoist shaft which gives access from a landing place to
the cage should be fitted with devices to ensure that the gate cannot be opened except
when the cage is at that landing place, and that the cage cannot be moved away from
that landing place until the gate is closed.
6.9.3 Derricks
Stiff-leg derricks
i) Derricks should be erected on a firm base capable of taking the combined weight of the
crane structure and maximum rated load.
ii) Devices should be used to prevent masts from lifting out of their seating.
iii) Electrically operated derricks should be effectively earthed from the sole plate or
framework.
iv) Counterweights should be so arranged that they do not subject the backstays, sleepers or
pivots to excessive strain.
v) When derricks are mounted on wheels:
a) a rigid member should be used to maintain the correct distance between the wheels;
b) they should be equipped with struts to prevent them from dropping if a wheel breaks or
the derrick is derailed.
vi) The length of a derrick jib should not be altered without consulting the manufacturer.
vii) The jib of a scotch derrick crane should not be erected within the backstays of the crane.
Guy derricks
i) The restraint of the guy ropes should be ensured by fitting stirrups or anchor plates in
concrete foundations.
ii) The mast of guy derricks should be supported by six top guys spaced approximately
equally.
0
iii) The spread of the guys of a guy derrick crane from the mast should not be more than 45
from the horizontal.
iv) Guy ropes of derricks should be equipped with a stretching screw or turnbuckle or other
device to regulate the tension.
v) Gudgeon pins, sheave pins and fool bearings should be lubricated frequently.
vi) When a derrick is not in use, the boom should be anchored to prevent it from swinging.
6.9.4 Gin poles
i) Gin poles should:

(a) be straight;
(b) consist of steel or other suitable metal;
(c) be adequately guyed and anchored;
(d) be vertical or raked slightly towards the load;
(e) be of adequate strength for the loads that they will be required to lift/move.
ii) Gin poles should not be spliced and if a gin pole is composed of different elements, they
should be assembled in conformity with their intrinsic material strength.
iii) Gin poles should be fastened at their feet to prevent displacement in operation.
iv) Gin poles, which are moved from place to place and re-erected, should not be taken into
use again before the pole, lifting ropes, guys, blocks and other parts have been
inspected, and the whole appliance has been tested under load.
v) When platforms or skips are hoisted by gin poles, precautions should be taken to prevent
them from spinning and to provide for proper landing.
6.9.5 Tower cranes
i) Where tower cranes have cabs at high level, persons, capable and trained to work at
heights, should only be employed as crane operators.
ii) The characteristics of the various machines available should be considered against the
operating requirements and the surroundings in which the crane will operate before a par-
ticular type of crane is selected.
iii) Care should be taken in the assessment of wind loads both during operations and out of
service. Account should also be taken of the effects of high structures on wind forces in
the vicinity of the crane.
iv) The ground on which the tower crane stands should have the requisite bearing capacity.
Account should be taken of seasonal variations in ground conditions.
v) Bases for tower cranes and tracks for rail-mounted tower cranes should be firm and level.
Tower cranes should only operate on gradients within limits specified by the
manufacturer. Tower cranes should only be erected at a safe distance from excavations
and ditches.
vi) Tower cranes should be sited where there is clear space available for erection, operation
and dismantling. As far as possible, cranes should be sited so that loads do not have to
be handled over occupied premises, over public thoroughfares, other construction works
and railways or near power cables.
vii) Where two or more tower cranes are sited in positions where their jibs could touch any
part of the other crane, there should be direct means of communication between them
and a distinct warning system operated from the cab so that one driver may alert the
other of impending danger.
viii) The manufacturers' instructions on the methods and sequence of erection and
dismantling should be followed. The crane should be tested before being taken into use.
ix) The climbing operation of climbing tower cranes should be carried out in accordance with
manufacturers' instructions. The free-standing height of the tower crane should not
extend beyond what is safe and permissible in the manufacturers' instructions.
x) When the tower crane is left unattended, loads should be removed from the hook, the
hook raised, the power switched off and the boom brought to the horizontal. For longer
periods or at times when adverse weather conditions are expected, out of service
procedures should be followed. The main jib should be slewed to the side of the tower
away from the wind, put into free slew and the crane immobilised.
xi) A windspeed measuring device should be provided at an elevated position on the tower
crane with the indicator fitted in the drivers' cab.
xii) Devices should be provided to prevent loads being moved to a point where the
corresponding safe working load of the crane would be exceeded. Name boards or other
items liable to catch the wind should not be mounted on a tower crane other than in
accordance with the manufacturers' instructions.
xiii) Tower cranes should not be used for magnet, or demolition ball service, piling operations
or other duties, which could impose excessive loading on the crane structure.
6.9.6 Lifting ropes
i) Only ropes with a known safe working capacity should be used as lifting ropes.
ii) Lifting ropes should be installed, maintained and inspected in accordance with
manufacturers' instructions.
iii) Repaired steel ropes should not be used on hoists.
iv) Where multiple independent ropes are used, for the purpose of stability, to lift a work
platform, each rope should be capable of carrying the load independently.
6.10 VEHICLE MOVEMENT
6.10.1 Park vehicles only at designated places. Don't block roads to create hindrance for other
vehicles.
6.10.2 Don't overload the vehicle.
6.10.3 Obey speed limits and traffic rules.
6.10.4 Always expect the unexpected and be a defensive driver.

6.10.5 Drive carefully during adverse weather and road conditions.
6.10.6 Read the road ahead and ride to the left.
6.10.7 Be extra cautious at nights. Keep wind screens clean and lights in working condition.
6.10.8 All vehicles used for carrying workers and construction materials must undergo
predictive/preventive maintenance and daily checks
6.10.9 Driver with proper valid driving license shall only be allowed to drive the vehicle
6.10.10 Routes shall be leveled, marked and planned in such a way so as to avoid potential
hazards such as overhead power lines and sloping ground etc.
6.10.11 While reversing the vehicles, help of another worker should be ensured at all times
6.10.12 An unattended vehicle should have the engine switched off
6.10.13 Wherever possible one-way system shall be followed
6.10.14 Barriers/fixed stops should be provided for excavation/openings to prevent fall of vehicle
6.10.15 Load should be properly secured
6.10.16 The body of the tipper lorry should always be lowered before driving the vehicle off.
6.10.17 Signs/signals/caution boards etc. should be provided on routes .
6.11 ELECTRICAL
i) Only persons having valid licenses should be allowed to work on electrical facilities.
ii) No person should be allowed to work on live circuit. The same, if unavoidable, special
care and authorisation need to be taken.
iii) Treat all circuits as "LIVE" unless ensured otherwise.
iv) Electrical "Tag Out" procedure "MUST" be followed for carrying out maintenance jobs.
v) Display voltage ratings prominently with "Danger" signs.
vi) Put caution/notice signs before starting the repair works.
vii) All electrical equipment operating above 250V shall have separate and distinct
connections to earth grid.
viii) Proper grounding to be ensured for all switch boards and equipment including Portable
ones prior to taking into service.
ix) Make sure that electrical switch boards, portable tools, equipments (like grinding machine
etc.) don't get wet during their usage. If it happens, stop the main supply, make the tools
dry and then only use them. Check proper earthing.
All temporary switch boards/ KIOSKS put up at work site should be suitably protected
from rain and the level of same should be high enough to avoid contact with water due to
water logging.
x) Don't work wet on electrical system.
xi) Don't overload the electrical system.
xii) Use only proper rated HRC fuses.
xiii) Industrial type extension boards and Plug sockets are only to be used.
xiv) ELCB for all temporary connections must be provided. Use insulated 3-pin plug tops.
xv) All power supply cables should be laid properly and neatly so that they don't cause
hindrance to persons working and no physical damage also takes place to the cables
during various construction activities.
xvi) All Power cables to be properly terminated using glands and lugs of proper size and
adequately crimped.
xvii) Use spark-proof/flame proof type electrical fittings in Fire Hazard zones as per area
classification under OISD-STD-113.
xviii) Check installations of steel plates/pipes to protect underground cables at crossings.
xix) Don't lay unarmored cable directly on ground, wall, roof or trees. All temporary cables
should be laid at least 750 mm below ground and cable markers should be provided.
Proper sleeves should be provided at road crossings. In case temporary cables are to be
laid on wooden poles/steel poles, the minimum cable heights should be 4.5 M.
xx) Maintain safe overhead distance of HT cables as per Indian Electricity Rules and relevant
acts.
xxi) Don't connect any earthing wire to the pipelines/structures.
xxii) Don't make any unsafe temporary connections, naked joints/wiring etc.
xxiii) Ensure that temporary cables are free from cuts, damaged insulation, kinks or improper
insulated joints.
xxiv) Check at periodic intervals that pins of sockets and joints are not loose.
xxv) Protect electrical wires/equipments from water and naked flames.
xxvi) Illuminate suitably all the work areas.
xxvii) All switchboards should be of MS structure only and incoming source should be marked.
xxviii) Hand lamps should not be of more than 24V rating.
xxix) Fire extinguishers (DCP/CO2/Sand buckets) should be kept near temporary switch boards
being used for construction purposes. Don't use water for fighting electrical fires.
xxx) Insulating mats shall be provided in the front and back end of switch boards.
xxxi) All parts of electrical installations should be so constructed, installed and maintained as to
prevent danger of electric shock, fire and external explosion.
Periodic checking/certification of electrical safety appliances such as gloves, insulating
mats, hoods etc. to be done/witnessed along with maintaining a register at site signed by
competent authority.
xxxii) A notice displaying following, should be kept exhibited at suitable places:
a) prohibiting unauthorised persons from entering electrical equipment rooms or from
handling or interfering with electrical apparatus;
b) containing directions as to procedures in case of fire, rescue of persons in contact with
live conductors and the restoration of persons suffering from electric shock;
c) specifying the person to be notified in case of electrical accident or dangerous
occurrence, and indicating how to communicate with him.
xxxiii) No other cables/pipes to be laid in trench used for electrical cables.
xxxiv) Utmost care should be taken while excavating Earth from cable trench to avoid damage
or any accident.
xxxv) Sub-station floor cut-outs meant for switch board installations to be covered wherever
installation is incomplete.
NOTE: A Residual Current Operated Circuit Breaker (RCCB) or Earth Leakage Circuit Breaker
(ELCB), when installed, protects a human being to the widest extent. RCCB or ELCB
should be provided as per Indian Electricity Rules.
6.11.2 Inspection and maintenance
i) All electrical equipment should be inspected before taking into use to ensure suitability for
its proposed use.
ii) At the beginning of every shift, the person using the electrical equipment should make a
careful external examination of the equipment and conductors, especially the flexible
cables.
iii) Apart from some exceptional cases, work on or near live parts of electrical equipment
should be forbidden.
iv) Before any work is begun on conductors or equipment that do not have to remain live:
a) the current should be switched off by a responsible authorised person;
b) precautions should be taken to prevent the current from being switched on again;
c) the conductors or the equipment should be tested to ascertain that they are dead;
d) the conductors and equipment should be earthed and short-circuited;
e) neighbouring live parts should be adequately protected against accidental contact.
v) After work has been done on conductors and equipment, the current should only be
switched on again on the orders of a competent person after the earthing and short-
circuiting have been removed and the workplace reported safe.
vi) Electricians should be provided with approved and tested tools, and personal protective
equipment such as rubber gloves, mats etc.
vii) All conductors and equipment should be considered to be live unless there is a proof of
the contrary.
viii) When work has to be done in dangerous proximity to live parts the current should be cut
off. If for operational reasons this is not possible, the live parts should be fenced off or
enclosed by qualified staff from the sub-station concerned.
6.11.3. Testing
i) Electrical installations should be inspected and tested and the results recorded.
ii) Periodic testing of the efficiency of the earth leakage protective devices should be carried
out.
iii) Particular attention should be paid to the earthing of apparatus, the continuity of
protective conductors, polarity and insulation resistance, protection against mechanical
damage and condition of connections at points of entry.
6.12 OFFSHORE
6.12.1 General
The isolated nature of offshore installations are hazardous. They call for greater need for safety
and survival at offshore. Safety at offshore is safety of installations and safety of personnel.
Safety problems and accidents at offshore have high risks due to limited space, helicopter
operation, sea transport etc. Following are the general safety guidelines to be followed in addition
to the safety guidelines stipulated for specific jobs dealt later on:
i) Workers should be well trained to do their job independently with high degree of self-
control and self-discipline.
ii) On arrival at offshore, everyone should be briefed about the safety rules to be followed at
offshore, evacuation system etc. All personnel should wear overall (dangri), helmet and
shoes for personnel protection.
iii) In case of emergency, workers should follow instruction of Field Production

Superintendent (F.P.S.) In certain cases instructions may be given to abandon the
offshore installation and evacuate the persons to safe location.
iv) To overcome above problems, offshore personnel must receive training for using life
saving appliances and other personal survival techniques.
v) Any person working at offshore should have one person as standby for any eventuality.
6.12.2 Drilling Rigs
i) Location of jack up rigs should not be less than 5 Kms from shipping route. Orientation of
the rig, wind direction etc are required for safe landing of helicopter. Information w.r.t. sea
currents, wind speed, Hi-lo tide etc are required for mooring of supply vessels.
ii) Sea bed condition at every location should be ensured for safety of rig.
iii) Radio and other communication facilities should be such to maintain contact with base all
times.
iv) During toeing of rig, the rig deck should be clear of load, toeing lines should be in good
condition and tensions in various toeing lines should be constantly monitored.
v) Few steps during toeing are:
a) crane booms should be secured to their vesta,
b) all hatches and water tight doors should be closed,
c) number of personnel on board should be restricted,
d) evacuate in case of emergency and operation should be completed preferably in
day light.
6.12.3 Drilling
i) In view of CO2 and H2S gas cut from well, effective ventilation should be provided where
drilling is in progress.
ii) Safety alarm shall be checked in advance in view of failure of ventilation system.
iii) Suitable sensors for H2S and Methane should be function tested time to time and suitable
colour code should be given.
iv) Working areas of the crane should be illuminated during night to avoid accident.
v) Clear space should be available for despatch and receipt of load and, in particular,
basket transfer of passengers. Persons engaged in loading/unloading of materials
should be protected from falling into the sea.
vi) Signal light should be fitted at the top of the jib.
vii) Crane hook should be fitted with safety latches.
viii) Experienced person should be engaged in operation of specific equipment like winches,
cranes etc.
ix) At least three cable turns shall always be there on the winch drum.
x) Adequate communication like walkie talkie, round robin phone should be available
between the crane operator, supervisor and helper.
xi) Crane operation should be completely stopped during helicopter landing/taking off.
xii) Except for helicopter landing deck, all decks, platforms, bridges, ladders should have
rigid and fixed guard rails atleast one meter high and should have one intermediate rail
midway between the handrail and 100 mm toe board.
xiii) Wooden ladders shall not be used at offshore.
xiv) Flow sensor in the flow line should be ensured for safe working and to avoid blow out.
xv) Hydrogen sulphuide gas In offshore is of great risk and at 10 ppm (0.001%) concentration
in air, a person should not be exposed for more than 8 hours, If concentration is more,
then breathing apparatus should be used. Corrosion of equipment is also caused by H2S.
xvi) Portable H2S gas detector should be continously used.
6.12.4 Production Platforms
i) In case hydrocarbon Is released due to overpressure, leak, overflow, gas blow etc., shut
down process to stop flow of hydrocarbon. Prevent ignition of released hydrocarbon and
in case of fire shut in the process complex and follow emergency contigency plan.
ii) Sub surface safetv valve (SSSV)) below the well head should be actuated during
uncontrolled well -flow and they should be regularly checked.
iii) Surface safety valve or SDV should be checked for no gas leakage from bleed port /
flange etc., in the well head area. It should not be in "mechanical override" or bypassed
from panel.
iv) High pressure gas lift lines - blowdown system should be O.K.
v) Auto actuation of SDVs in the inlet of pressure vessels should be O.K. and in "normal
position" from shutdown panels. A record of status of switches normal/bypassed in auto-
con* panels (PSH, PSL, LSL, ILSL) should be maintained.
 Shut Down Panels

vi) Welders rectifier set and electrical connections to it should be checked and approved by
electrical-in- charge for proper electrical safely.
vii) “SCADA" telementry system if available should be operational for remote opening and
closing of wells at unmanned platforms (through RPMC).
viii) Local ESD/FSD (near the work site) should be provided for jobs of very critical nature, so
that the persons working can access it immediately in emergency for safety. Safety officer
should judge the requirement & inform FPS for the same.
ix) Railings and Gratings etc. in and around work area should be O.K. and inspected to
avoid slippage of man into sea.
x) Emergency shut down (ESD) system is initiated when an abnormal condition is detected.
ESD should be checked once in six months.
xi) Platform should be manned round the clock.
xii) Welding and cutting work should be regulated by hot work permit.
xiii) All detectors should be calibrated as per recommendation of the manufacturer.
xiv) No system should be by-passed which affects the system of platform.
xv) In H2S field platforms, due care shall be taken as per recommendations.
xvi) Follow the instructions of F.P.S. during stay at platform
6.12.5 Fire Prevention And Control
i) Provision be made for safe handling and storage of dirty rags, trash, and waste oil.
Flammable liquids and chemicals applied on platform should be immediately cleaned.
ii) Paint containers and hydrocarbon samples, gas cylinders for welding and cutting should
be stored properly. Cylinders should be transported in hand-cart.
iii) Smoking should be restricted and no smoking area should be identified.
iv) Special attention should be given to crude oil pump seals, diesel and gas engines which
are potential source of ignition in the event of failure.
v) Fire and smoke detectors i.e. ultraviolet heat, thermal and smoke detector should be
function tested once in three months.
vi) Fire is controlled in offshore by water spraying, Halon, CO2 flooding, DCP and sprinkler
system.
vii) Foaming agent is applied for controlling fire in liquid hydrocarbon. The system is not
effective in gas fire.
viii) Light weight breathing system should be used.
ix) The fire control plan at offshore should reveal control station, fire alarms and fire
detectors, deluge valves and sprinkler, fire extinguishing appliances, fireman outfit and
ventilation system.
x) Fire fighting equipment should be maintained in ready to use condition.
6.12.6 Life Saving Appliances
i) Life boats with a speed of 6 knots and carrying capacity upto 50 persons are used in
offshore.
ii) No. of life boats on one installation should have a capacity to accommodate twice the
number of persons onboard installation.
iii) Launching appliances and life boat equipment should be checked every week.
iv) Boat landing areas should be adequately illuminated.
v) Life raft has no power and they rely on drift.
vi) Life jacket lifts the wearer after entering water.
vii) Life buoys are used to rescue persons if any person accidentally falls in the sea.
viii) All life saving appliances should be inspected by the MMD surveyor /sr. officials once a
year.
ix) Every life boat shall be inspected once a week.
x) Every life boat and life raft should be serviced once a year by a competent authority,
6.12.7 Safety Precautions during Helicopter Transportation
i) Passenger briefing regarding safety rules while travelling in helicopter should be carried
out before boarding the helicopter.
ii) Emergency procedure should be briefed to all the passenger In case helicopter is to ditch
into the sea.
iii) Heli-pad should have a non-skid surface. Nylon rope net should be stretched on the
deck.
iv) Proper drainage should be available on helideck.
v) There should be no obstruction on the helideck itself and within 3 meters of its parameter.
Closest super structure above the helideck should have red obstruction light.
vi) While landing fire crew of two persons should be standby adjacent to helideck.
vii) Heli-deck should be properly illuminated for night landing.
viii) During switching off helicopter, persons should not be allowed to go out/ towards
helicopter
6.13 DEMOLITION
6.13.1. General provisions
i) When the demolition of any building or structure might present danger to workers or to the
public:
(a) necessary precautions, methods and procedures should be adopted, including those
for the disposal of waste or residues;
(b) the work should be planned and undertaken only under the supervision of a competent
person.
ii) Before demolition operations begin:
(a) structural details and builders' drawings should be obtained wherever possible;
(b) details of the previous use should be obtained to identify any possible contamination
and hazards from chemicals, flammables, etc.;
(c) an initial survey should be carried out to identify any structural problems and risks
associated with flammable substances and substances hazardous to health. The
survey should note the type of ground on which the structure is erected, the condition
of the roof trusses, the type of framing used in framed structures and the load-bearing
walls;
(d) a method of demolition should be formulated after the survey and recorded in a
method statement having taken all the various considerations into account and
identifying the problems and their solutions;
iii) All electric, gas, water and steam service lines should be shut off and, as necessary,
capped or otherwise controlled at or outside the construction site before work
commences.
iv) If it is necessary to maintain any electric power, water or other services during demolition
operations, they should be adequately protected against damage.
v) As far as practicable, the danger zone round the building should be adequately fenced off
and sign posted. To protect the public a fence 2m high should be erected enclosing the
demolition operations and the access gates should be secured outside working hours.
vi) The fabric of buildings contaminated with substances hazardous to health should be
decontaminated. Protective clothing and respiratory devices should be provided and
worn.
vii) Where plant has contained flammable materials, special precautions should be taken to
avoid fire and explosion.
viii) The plant to be demolished should be isolated from all other plant that may contain
flammable materials. Any residual flammable material in the plant should be rendered
safe by cleaning, purging or the application of an inert atmosphere as appropriate.
ix) Care should be taken not to demolish any parts, which would destroy the stability of other
parts.
x) Demolition activities should not be continued under adverse climatic conditions such as
high winds, which could cause the collapse of already weakened structures.
xi) To prevent hazards parts of structures should be adequately shored, braced or otherwise
supported.
xii) Structures should not be left in a condition in which they could be brought down by wind
pressure or vibration.
xiii) Where a deliberate controlled collapse technique is to be used, expert engineering advice
should be obtained, and:
(a) it should only be used where the whole structure is to come down because it relies on
the removal of key structural members to effect a total collapse;
(b) it should only be used on sites that are fairly level and where there is enough
surrounding space for all operatives and equipment to be withdrawn to a safe
distance.
xiv) When equipment such as power shovels and bulldozers are used for demolition, due
consideration should be given to the nature of the building or structure, its dimensions, as
well as to the power of the equipment being used.
xv) If a swinging weight is used for demolition, a safety zone having a width of at least one-
and-a-half times the height of the building or structure should be maintained around the
points of impact.
6.13.2. Demolition of structural steelwork
i) All precautions should be taken to prevent danger from any sudden twist, spring or
collapse of steelwork, ironwork or reinforced concrete when it is cut or released.
ii) Steel construction should be demolished tier by tier.
iii) Structural steel parts should be lowered and not dropped from a height.
6.14 RADIOGRAPHY
6.14.1 All radiography jobs shall be carried out as per BARC Safety Regulations
6.14.2 During field radiography, nearby area around the radiation source should be cordoned off.
6.14.3 If the field radiography is to be done at the same location repeatedly, it is advisable to
provide either a wire fencing around or a temporary brick enclosure.
6.14.4 Special permission/permit should be taken for radiography from area-in-charge.
6.14.5 As far as possible, field radiography should be done only during night time when there is
little or no occupancy there.
6.14.6 Radiation warning signals should be pasted all along the cordoned off area.
6.14.7 Entry into the restricted area by unauthorised persons should be strictly prohibited during
exposure.
6.14.8 The radiation level alongwith the cordon should be monitored by a suitable and well-
calibrated radiation survey meter.
6.14.9 All personnel working with radiography sources should wear appropriate protective
equipment and film badges issued by BARC.
6.14.10 Protection facilities such as manipulator rod, remote handling tongs, lead pots, radiation
hazard placards and means of cordon off shall be available at each site.
6.14.11 The radiography source shall never be touched or handled directly with hands.
6.14.12 The package containing radiography cameras and sources should never be carried by
public transport like bus, train etc.
6.14.13 Radiography sources and cameras, when not in use, should be stored inside a source pit
with lock and key arrangement as approved by BARC. The storage room should
preferably be located in an isolated area of minimum occupancy and radiation level
outside the storage room should not exceed 0.25 mR/hr as per BARC Regulations.
6.14.14 In case of an accident (due to loss or of damage to radiography source), action should be
taken in line with BARC Safety Rules/Guidelines.
6.15 SAND/SHOT BLASTING/ SPRAY PAINTING
6.15.1 Sand blasting should be used only after approval from competent person.
6.15.2 Air Compressor used for sand/shot blasting/painting should have guard and positioned
away from the work place.
6.15.3 Exhaust of the prime mover, if IC engine is used, should be directed away from the work
place.
6.15.4 In case of motor driven compressor, the body of the motor as well as the compressor to
be properly earthed.
6.15.5 The hoses used for compressed air should be of proper quality, and health of the same to
be ensured through regular check/ test.
6.15.6 The operator of sand/shot blasting/painting should wear suitable PPE's including mask.
6.15.7 Adequate measures to be taken to suppress dust/spray particle.
6.15.8 Sand used for sand blasting should be suitably covered & protected from to rain/moisture.
6.15.9 When these activities are done in confined places, adequate measure to be taken for
proper ventilation.
6.16 WORK ABOVE WATER

i) Where work is done over or in close proximity to water & where possibility of drowning
exists, provision should be made for:
a) Preventing workers from falling into water;
b) The rescue of workers in danger of drowning;
c) Safe and sufficient transport.
ii) Provisions for the safe performance of work over or in close proximity to water should
include, where appropriate, the provision and use of suitable and adequate:
a) fencing, safety nets and safety harnesses;

b) lifebuoys, life jackets and manned boats;
c) protection against such hazards as reptiles and other animals.
iii) Gangways, pontoons, bridges, footbridges and other walkways or work places over water
should:
a) possess adequate strength and stability;
b) be sufficiently wide to allow safe movement of workers;
c) have level surfaces free from tripping hazards;
d) be adequately lit when natural light is insufficient;
e) where practicable and necessary, to prevent danger, be provided with toe-boards, guard
rails, hand ropes etc.
f) be secured to prevent dislodgment by rising water or high winds;
g) if necessary, be equipped with ladders which should be sound, of sufficient strength and
length and be securely lashed to prevent slipping.
iv) All deck openings including those for buckets should be fenced.
6.16.2 Rescue & Emergency procedures
i) Persons who work over water should be provided with some form of buoyancy aid. Life
jackets should provided sufficient freedom of movement, have sufficient buoyancy to
bring persons to the surface and keep them afloat face upwards, be easily secured to the
body, be readily visible by way of self luminous paint/strip.
ii) Nobody should work alone on or above water.
iii) Each worker should be trained in the procedure to be followed in the event of an
emergency.
7.0 ADDITIONAL SAFETY PRECAUTION FOR UNITS WITH HYDROCARBONS

In addition to general safety precautions as outlined above for the activities in Clause 6.0,
following additional safety precautions need to be taken for the sites within the operating
area or nearby, where presence of Hydrocarbons cannot be ruled out.
i) No job shall be carried out without a valid permit. Permit should be in line with OISD-
STD-105 "Work Permit System".
ii) Smoking should be prohibited in all places containing readily combustible or flammable
materials and "No Smoking" notices be prominently displayed.
iii) In confined spaces and other places where flammable gases, vapours or dusts can
cause danger, following measures should be taken:
(a) only approved type electrical installations and equipment, including portable lamps,
should be used;
(b) there should be no naked flames or source of ignition;
(c) oily rags, waste and clothes or other substances liable to spontaneous ignition should
be removed without delay to a safe place;
(d) ventilation should be provided.
iv) Regular inspections should be made of places where there are fire risks. These include
the vicinity of heating appliances, electrical installations and conductors, stores of
flammable and combustible materials, welding and cutting operations.
v) Welding, flame cutting and other hot work should only be done after issuance of work
permit in line with the requirement of OISD-STD-105 after appropriate precautions, as
required, are taken to reduce the risk of fire. For carrying out other jobs also, OISD-STD-
105 should be followed strictly.
vi) Fire-extinguishing equipment should be well maintained and inspected at suitable
intervals by a competent person. Access to fire-extinguishing equipment such as
hydrants, portable extinguishers and connections for hoses should be kept clear at all
times.
vii) All supervisors and a sufficient number of workers should be trained in the use of fire-
extinguishing equipment, so that adequate trained personnel are readily available during
all working periods.
viii) Audio means to give warning in case of fire should be provided where this is necessary to
prevent danger. Such warning should be clearly audible in all parts of the site where
persons are liable to work. There should be an effective evacuation plan so that all
persons are evacuated speedily without panic and accounted for and all plant and
processes shut down.
ix) Notices should be posted at conspicuous places indicating:
(a) the nearest fire alarm;
(b) the telephone number and address of the nearest emergency services.
x) The work site shall be cleared of all combustible materials, as Sparks and molten metal
coming from the welding job can easily ignite combustible materials near or below the
welding site. If the combustible materials cannot be removed from the area, the same
shall be properly shielded.
xi) A dry chemical type fire extinguisher shall be made available in the work area. Also fire
protection facilities like running hoses etc. as per permit should be complied with.
xii) Wherever required, welding screens shall be put up to protect other equipment in
adjoining areas against flying sparks. Material used should be metal/asbestos/water
curtain.
xiii) Welding or cutting of vessels/ equipments used in Hydrocarbon/ hazardous chemicals
shall be done after proper gas freeing and verifying the same with the explosive-meter.
xiv) The confined space/equipment shall be gas freed and cleaned.

xv) Absence of any toxic gas and any flammable gas above explosion limit shall be ensured
with the help of gas detection instrument and explosive meter respectively.
xvi) Used and hot electrode stubs shall be discarded in a metal bucket.
xvii) Use approved and certified flame arrestors for vehicles.
xviii) Work permit to be obtained, if construction work is carried out within existing operating
area.
8.0 FIRST AID
First aid facilities should be provided in line with various statutory regulations like factory
act etc. However following care should be taken:
i) First aid, including the provision of trained personnel should be ensured at work sites.
Arrangement should be made for ensuring the medical attention of the injured workers.
First aid box should be as per the Factory rules.
ii) Suitable rescue equipment, like stretchers should be kept readily available at the
construction site.
iii) First-aid kits or boxes, as appropriate and as per statutory requirements, should be
provided at workplaces and be protected against contamination by dust, moisture etc.
iv) First-aid kit or boxes should not keep anything besides material for first aid in
emergencies.
v) First-aid kits and boxes should contain simple and clear instructions to be followed, be
kept under the charge of a responsible person qualified to render the first aid and be
regularly inspected and stocked.
vi) Where the work involves risk of drowning, asphyxiation or electric shock, first-aid
personnel should be proficient in the use of resuscitation and other life saving techniques
and in rescue procedures.
vii) Emergency telephone numbers of nearby Hospitals, Police, Fire Station and
Administration should be prominently displayed.
9.0 DOCUMENTATION
The intention of keeping documentation of all types of accident(s) is to prevent recurrence

of similar accident(s). All accidents should be reported as per OISD Guidelines (OISD-
GDN-107) and Factories act, 1948.
All accidents (major, minor or near miss) should be investigated, analysed and
recommendations should be documented along with implementation status.
All related data should be well-documented and further analysis highlighting the major
cause(s) of accidents be done. This will help in identifying thrust areas and training needs
for prevention of accidents.
10.0 SAFETY AWARENESS & TRAINING
Safety awareness to all section of personnel ranging from site-in-charge to workmen

helps not only preventing the risk but also build up the confidence. Time and
expenditures also get saved as a result.
Safety awareness basically seeks to persuade/inform people on safety besides
supplementing skill also. Awareness programme may include followings:
i) Poster: Posters with safety slogan in humorous, gruesome demonstrating manner may
be used to discourage bad habits attributable to accidents by appealing to the workers'
pride, self-love, affection curiosity or human aspects. These should be displayed in

prominent location(s).
ii) Safety Sign Boards: Different type of message of cautioning, attention, notice etc.
should be displayed at the appropriate places for learning/ awareness of the workmen
while working at site.
iii) Films & Slides: Film(s) narrating the accident including the causes and possible remedial
ways of preventing the recurrence of a similar accident should be displayed at regular
intervals. Slides consisting main points of the film show may also be shown to workers.
iv) Talks, lectures & conferences: The success of these events would depend much on
audience’s understandings of the speaker (s). The speakers are to be knowledgeable and
good presenter. Speakers should know to hold the attention and to influence the
audiences.
v) Competitions: Organise competition(s) between the different deptts/categories of
workers. The sense of reward/recognition also will improve safety awareness and result in
enhancing safety levels.
vi) Exhibitions: Exhibitions also make the workers acquainted with hazards and means of
preventive measures.
vii) Safety Publication: Safety publications including pocket books dealing with ways of
investigation and prevention in the field of safety and so on, may be distributed to workers
to promote the safety awareness.
viii) Safety Drives: From time to time, an intensive safety drive by organising a safety day or
a safety week etc. should be launched.
ix) Training: Training for covering the hazards for different trade should be imparted.
Training should also include the specific hazards related to a job in addition to the general
safety training as has been dealt in various chapters and should include all workers.
Reference may be drawn from OISD-STD-154.
11.0 REFERRENCES
i) Factory Act, 1948
ii) Indian Electricity Rules
iii) Safety & Health in Construction by ILO
iv) The Building & Other Construction Workers (Regulation, Employment and Conditions of
Service) Act 1996
ANNEXURE I
LIST OF SAFETY CODES FOR CIVIL WORKS PUBLISHED BY BUREAU OF

INDIAN STANDARDS
Sr.no Code No. Title
01. IS : 818 Code of Practice for Safety and Health Requirements in Electric
and Gas Welding and Cutting Operations – First Revision.
02. IS : 875 Code of practice for Structural safety of buildings: Masonry walls
03. IS : 933 Specification for Portable Chemical Fire Extinguisher, Foam
Type – Second Revision.
04. IS : 1179 Specification for Equipment for Eye and Face Protection during
Welding – First Revision.
05. IS : 1904 Code of practice for Structural safety of buildings: Shallow
foundations
06. IS : 1905 Code of practice for Structural safety of buildings: Masonry walls
07. IS : 2171 Specification for Portable Fire Extinguishers, Dry Powder Type –
Second Revision.
08. IS : 2361 Specification for Building Grips – First Revision.
09. IS : 2750 Specification for Steel Scaffoldings.
10. IS : 2925 Specification for Industrial Safety Helmets – First Revision.
11. IS : 3016 Code of Practice for Fires Precautions in Welding and Cutting
Operations – First Revision.
12. IS : 3521 Industrial safety belts and harnesses
13. IS : 3696 – Part I Safety Code for Scaffolds and Ladders : Part I – Scaffolds.
14. IS : 3696 – Part II Safety Code for Scaffolds and Ladders : Part II – Ladders.
15. IS : 3764 Safety Code for Excavation Work.
16. IS : 4014 -Part I & II Code of practice for Steel tubular scaffolding
17. IS : 4081 Safety Code for Blasting and Related Drilling Operations.
18. IS : 4082 Recommendations on staking and storage of construction
materials at site
19. IS : 4130 Safety Code for Demolition of Buildings – First Revision.
20. IS : 4138 Safety Code Working in Compressed Air-First Revision
21. IS : 4756 Safety code for Tunneling works
22. IS : 4912 Safety requirements for Floor and Wall Openings, Railings and
toe Boards –First Revision.
23. IS : 5121 Safety Code for Piling and other Deep Foundations.
24. IS : 5916 Safety Code for Construction involving use of Hot Bituminous
Materials.
25. IS : 5983 Specification for Eye Protectors – First Revision.
26. IS : 6922 Structures subject to underground blasts, criteria for safety and
design of
27. IS : 7155 Code of recommended practices for conveyor safety

28. IS : 7205 Safety Code for Erection on Structural Steel Works.
Sr.no Code No. Title
29. IS : 7069 Safety Code for Handling and Storage of Building Materials.
30. IS : 7293 Safety Code for Working with Construction Machinery.
31. IS : 7323 Guidelines for operation of Reservoirs
32. IS : 7969 Safety code for handling and storage of building material
33. IS : 8758 Recommendation for Fire Precautionary Measures in
construction of Temporary Structures and Pandals.
34. IS : 8989 Safety Code for Erection of Concrete Framed Structures.
35. IS : 9706 Code of Practices for construction of Arial ropeways for
transportation of material
36. IS : 9759 Guidelines for de-watering during construction
37. IS : 9944 Recommendations on safe working load for natural and man-
made fibre roap slings
38. IS : 10291 Safety code for dress divers in civil engineering works
39. IS :10386 – Part I Safety Code for Construction, Operation and Maintenance for
River Valley Projects.
40. IS :10386 – Part II Safety Code for Construction, Operation and Maintenance of
River Valley Projects.
41. IS : 11057 Code of practice for Industrial safety nets
42. IS : 13415 Code of Practice on safety for Protective barriers in and around
building
43. IS : 13416 Recommendations for preventive measures against hazards at
working places
Page No. I
OISD – GDN – 207
FOR RESTRICTED
CIRCULATION ONLY
OCTOBER 2002
CONTRACTOR SAFETY
OISD – GUIDELINES – 207

Government of India
Tele: 0120-2593800, Fax: 0120-2593802
Page No. II
OISD – GDN – 207
FOR RESTRICTED
CIRCULATION ONLY
OCTOBER 2002
CONTRACTOR SAFETY
Prepared by
FUNCTIONAL COMMITTEE ON CONTRACTOR SAFETY
OIL INDUSTRY SAFETY DIRECTORATE

Tele: 0120-2593800, Fax: 0120-2593802
Page No. III
Preamble
Indian petroleum industry is the energy lifeline of the nation and its continuous performance is
essential for sovereignty and prosperity of the country. As the industry essentially deals with
inherently inflammable substances throughout its value chain – upstream, midstream and
downstream – Safety is of paramount importance to this industry as only safe performance at all
times can ensure optimum ROI of these national assets and resources including sustainability.
While statutory organizations were in place all along to oversee safety aspects of Indian
petroleum industry, Oil Industry Safety Directorate (OISD) was set up in 1986 Ministry of
Petroleum and Natural Gas, Government of India as a knowledge centre for formulation of
constantly updated world-scale standards for design, layout and operation of various
equipment, facility and activities involved in this industry. Moreover, OISD was also given
responsibility of monitoring implementation status of these standards through safety audits.
In more than 25 years of its existence, OISD has developed a rigorous, multi-layer, iterative and
participative process of development of standards – starting with research by in-house experts
and iterating through seeking & validating inputs from all stake-holders – operators, designers,
national level knowledge authorities and public at large – with a feedback loop of constant
updation based on ground level experience obtained through audits, incident analysis and
environment scanning.
The participative process followed in standard formulation has resulted in excellent level of
compliance by the industry culminating in a safer environment in the industry. OISD – except in
the Upstream Petroleum Sector – is still a regulatory (and not a statutory) body but that has not
affected implementation of the OISD standards. It also goes to prove the old adage that self-
regulation is the best regulation. The quality and relevance of OISD standards had been further
endorsed by their adoption in various statutory rules of the land.
Petroleum industry in India is significantly globalized at present in terms of technology content

requiring its operation to keep pace with the relevant world scale standards & practices. This
matches the OISD philosophy of continuous improvement keeping pace with the global
developments in its target environment. To this end, OISD keeps track of changes through
participation as member in large number of International and national level Knowledge
Organizations – both in the field of standard development and implementation & monitoring in
addition to updation of internal knowledge base through continuous research and application
surveillance, thereby ensuring that this OISD Standard, along with all other extant ones,
remains relevant, updated and effective on a real time basis in the applicable areas.
Together we strive to achieve NIL incidents in the entire Hydrocarbon Value Chain. This,
besides other issues, calls for total engagement from all levels of the stake holder
organizations, which we, at OISD, fervently look forward to.
Jai Hind!!!
Executive Director

Page No. IV
FOREWORD
The Oil Industry in India is nearly 100 years old. Due to various collaboration agreements, a
variety of international codes, standards and practices are in vogue. Standardisation in design
philosophies, operating and maintenance practices at a national level was hardly in existence.
This lack of uniformity coupled with feedback form some serious accidents that occurred in the
recent past in India and abroad, emphasized the need for the industry to review the existing state
of art in designing, operating and maintaining oil and gas installations.
With this in view, the Ministry of Petroleum and Natural Gas in 1986 constituted a Safety Council
assisted by the Oil Industry Safety Directorate (OISD) staffed from within the industry in
formulating and implementing a series of self-regulatory measures aimed at removing
obsolescence, standardizing and upgrading the existing standards to ensure safer operations.
Accordingly, OISD constituted a number of functional committees comprising of experts
nominated from the industry to draw up standards and guidelines on various subjects.
The present guideline on “Contractor Safety” was prepared by the Functional Committee on
“Contractor Safety”. This guideline is based on the accumulated knowledge and experience of
industry members and various national and international codes and practices.
It is hoped that provisions of this document, if implemented objectively, may go a long way to
improve the safety to reduce accidents in Oil and Gas industry. Users are cautioned that no
document can be substitute for the judgement or responsible and experienced engineer.
Suggestions are invited from the users after it is put into practice to improve the document further.
Suggestions for amendments, if any, to this standard should be addressed to:
The Coordinator
Committee on “Contractor Safety”
Tele: 0120-2593800, Fax: 0120-2593802
This guideline in no way supercedes the statutory regulations of Chief Controller of Explosives
(CCE), Factory Inspectorate or any other statutory body, which shall be followed as applicable.
Page No. V
NOTE
OISD (Oil Industry Safety Directorate) publications are prepared

for use in the Oil and Gas Industry under Ministry of Petroleum &
Natural Gas. These are the property of Ministry of Petroleum &
Natural Gas and shall not be reproduced or copied and loaned or
exhibited to others without written consent from OISD.
Though every effort has been made to assure the accuracy and
reliability of the data contained in these documents, OISD hereby
expressedly disclaims any liability or responsibility for loss or
damage resulting from their use.
These documents are intended to supplement rather than

replace the prevailing statutory requirements.
Page No. VI
FUNCTIONAL COMMITTEE ON CONTRACTOR SAFETY
LIST OF MEMBERS
Name Organization Status
S/Shri
R N Biswas Indian Oil Corporation Ltd. Leader
S K Bag Indian Oil Corporation Ltd. Member
K Prakash Bharat Petroleum Corporation Ltd. Member
A Tilwankar Bharat Petroleum Corporation Ltd. Member
A D Ghorpade Hindustan Petroleum Corporation Ltd. Member
Thomas Chacko Kochi Refineries Ltd. Member
R Chakravarty Numaligarh Refineries Ltd. Member
N R Adsul Bharat Petroleum Corporation Ltd. Member
M P Jain Engineers India Ltd. Member
C M Sharma Oil Industry Safety Directorate Member
A K Ranjan Oil Industry Safety Directorate Member Coordinator
In addition to the above, several other experts from Industry contributed in the preparation, review
and finalisation of this Guideline.
Page No. VII
CONTRACTOR SAFETY
CONTENTS
SECTION DESCRIPTION
1.0 INTRODUCTION
2.0 SCOPE
3.0 DEFINITIONS
4.0 DUTIES / RESPONSIBILITIES
4.1 Owner
4.2 Contractor
4.3 Consultant
4.5 Designer
5.0 SAFETY MANAGEMENT
5.1 Job Safety Analysis (JSA)
5.2 Criteria of a Selection of a Contractor
5.3 Site Planning and Layout
5.4 Gate Entry Procedure
5.5 Training
5.6 Inspection / Audit
5.7 Penalties for non-compliance
5.8 Incident Reporting and Investigation System
5.9 Safety Committee Meetings
5.10 Safety Equipment / Personnel Protective Equipment
6.0 REFERENCES
ANNEXURE I List of BIS codes / Statutory Regulations
ANNEXURE II Checklist for Safety Inspection / Audit


CONTRACTOR SAFETY
CONTRACTOR SAFETY
1.0 INTRODUCTION
Oil and Gas operations like Drilling, Production, Refining, Transportation and Distribution are
inherently hazardous. A large number of contractor workforce is deployed to carry out
construction, maintenance and other jobs. The analysis of the incidents in the Petroleum Sector
indicates that a large number of incidents involved contractor workforce and have resulted in
either casualty or injury besides leading to property damage and operational interruptions and
environmental degradation.
In order to improve the safety levels of oil installations, the contractor safety is of utmost
importance and there is a need to institute a good contractor safety system.
2.0 SCOPE
This standard covers broadly the guidelines on the management system for enhancing the safety
levels of the contractor workforce deployed in construction, maintenance and operation activities
in the hydrocarbon industry.
The safety precautions to be taken while carrying out different activities during construction /
maintenance have separately been covered in OISD-GDN-192 on "Safety Practices during
Construction".
3.0 DEFINITIONS
Work station/Work site
A place/unit where the job is carried out by contractor/executing agency in specified manner with
safety, during construction phase or in operation phase.
Owner
Any physical or legal person/entity for whom prescribed job is carried out.
It shall also include owner's designated representative / consultant /nominee / agent, authorised
from time to time to act for and on its behalf, for supervising / co-ordinating the activities of the
contractor/execution agency.
Contractor / Executing Agency
A physical or legal person/entity having contractual obligation with the owner, and who deploys
one or more worker on the site.
Contractor Worker
It covers all workmen who are either self-employed or employed through contractor, the casual
workers and includes contractor’s supervisor, working at a location / site employed directly by
Owner or through their contractor.
Incident

CONTRACTOR SAFETY
An incident is an unplanned, uncontrolled, unintended or unforeseen event, caused by unsafe

acts and / or unsafe conditions, resulting in or having the potential to result in personal injury
and/or property damage.
Consultant
Consultant is a physical or legal person/entity engaged by owner to provide the consultancy

services to owner for management of the contract on their behalf or as specified.
Designer
Designer is a physical or legal person / entity engaged by owner to provide design services of a
work site.
Owner's Representative / Engineer In Charge
The Owner’s representative/Engineer-in-charge is the one, who has been designated by the
owner to manage the contract.
Owner's Safety Officer
A properly trained person designated by owner who ensures safety at work site.
4.0 DUTIES/ RESPONSIBILITIES
4.1 OWNER
4.1.1 Owner’s Management
The commitment to safety has to be emphasised by the owner by practice by its own
management and employees at all levels. The duties and responsibilities of owner should include:
i) To institute a mechanism for identification and compliance of all applicable statutory

rules & regulations (Refer Annexure I for a list of few important Bureau of Indian
Standards & statutory regulations).
ii) To provide specific information to contractors and make workers aware on the
hazards associated with job assigned.
iii) To provide information about Risk Mitigation measures available at the place of work.
iv) To provide the contractor with information on Owners Safety Plan & Regulations,
Emergency Management Plan, lockout/ tag out procedure, confined space entry, work
permit system, excavation/trench permit system etc.
v) To specify rules (e.g. for security including access arrangements) and safety rules
such as fire protection, first aid arrangements, Work Permit systems etc.
vi) To provide comprehensive list of statutory regulations / standards and specification, to

be complied with during execution of contract, in the tender document itself.

CONTRACTOR SAFETY
vii) To ensure training of the contractor workforce, medical examination, and proper
usage of safety equipment.
viii) To specify the requirements of Health, Safety and Environment (HSE) (commensurate
with the nature of job) in Pre- Qualification criteria.
ix) To designate Engineer-in-charge and safety officer.
x) To arrange for a multi-disciplinary safety audit team to conduct surprise / regular

safety audits and monitor the implementation of the recommendations.
xi) To introduce suitable schemes for motivation of the contractor worker to adhere to
safety guidelines.
xii) To review safety practices & their implementation through periodic surprise visit of the
work sites and monthly review meeting.
xiii) To develop the HSE plans and incorporate the same in the tender document.
xiv) To liaise with external agencies like press, public etc and with law enforcement,
regulatory, statutory agencies etc.
xv) To report to statutory agencies on safety compliance and accidents, if any.
4.1.2 Owner's Representative/Engineer-in-charge
The duties & responsibilities of engineer-in-charge should include:
i) To ensure that all Contract requirements including Health, Safety, Environment & Security
are complied with.
ii) To ensure that contractor workforce deployed is adequately qualified, trained and in state
of health to commensurate with the requirements of the job.
iii) To ensure that the Tools / Tackles and Machinery being used are properly tested and are
in sound working conditions and necessary resources proposed for providing safe place of
work and necessary PPE are being used.
iv) To take the required necessary corrective action immediately upon noticing or receipt of a
report on noncompliance or any such condition which poses a threat to health, safety or
environment. If during the course of execution of the contract, any situation of non-
compliance with the contractor's safety and health plan are noticed / reported, the same
will be taken up with the contractor for correction. In the event of repeated non compliance,
suitable action to be initiated as per the contract.
v) To ensure that the incidents are reported to all concerned within stipulated timeframe.
vi) To ensure submission of a plan for safe working (Method Statement) from contractor and
approval of the same by competent person / department.
vii) To ensure that Work Permit System in line with OISD-STD-105 is adhered to.

CONTRACTOR SAFETY
viii) To ensure availability of all the documentation needed for the execution of contract.
ix) To ensure that the quality controls have been maintained during fabrication/erection and all
jobs required for safe commissioning have been carried out.
x) To ensure safe dismantling of all temporary facilities/connections put up by the contractor,

after completion of work.
xi) To compile a report on the safety performance (at the conclusion of each contract or
periodically such as annually for renewable and long-term contracts), which is to be
considered in future when selecting contractors.
xii) To ensure that the Consultant, contractor and sub-contractor employ / designate qualified
& trained Safety Engineer / Officer commensurate with requirement of the job.
4.1.3 Owner's Safety Officer

The duties & responsibilities of the Owner's Safety Officer should include:
i) To assess the hazards associated with jobs in consultation with all concerned and
establish safe working procedure including identification of the escape routes.
ii) To establish a written record of factors which can cause injuries and illnesses.
iii) To undertake routine/surprise inspections of all work sites and identify unsafe conditions &
practices, if any. Check for compliance of the safety practices being followed with approved
HSE Plan.
iv) To investigate promptly the incidents (including near-miss) in order to advise corrective
and/or preventive action.
v) To maintain statistical information for use in analyzing all phases of incidents and events
involving contract personnel.
vi) To provide the means for complying with the reporting requirements for occupational
injuries and illnesses.
vii) To check whether the proposed working arrangements are safe and satisfactory,
particularly at the interface between the contractor's planned work and owner’s existing
facilities.
viii) To communicate to the Contractor the imposed restrictions which may affect the
work/personnel such as the temporary closure of a corridor or electrical isolation of
equipment.
ix) To review and monitor the contractor's adherence to approved HSE plan and all applicable
environmental, health, and safety requirements.
x) To ensure that Consultant, Contractor’s Managers, Supervisors and workmen at all levels
(who will plan, monitor, oversee and carry out the work) undergo Health, Safety and
Environmental training in their respective responsibilities with respect to conducting work
safely and with due regard for the protection of the environment.
xi) To identify areas of operations where specialized training is required to deal with potential
dangers.

CONTRACTOR SAFETY
xii) To document and to bring to the attention of the Owner's Supervisor and Contractor any
non-compliance/violation of the safety norms against approved safety and health plan or
safety and health requirements and also raise these issues in the Safety Committee
Meetings.
xiii) To take part in Tool Box Meetings at random and to ensure maintenance of records.
4.2 CONTRACTOR
4.2.1 Contractor's Management
Duties & responsibilities of the contractor should include the following:
i) To implement safe methods and practices, deploy appropriate machinery, tools & tackles,
experienced supervisory personnel and skilled work force etc. required for execution.
ii) To prepare a comprehensive and documented plan for implementation, monitoring and
reporting of Health, Safety and Environment (HSE) and implement the same after its
approval.
iii) To nominate qualified & trained Safety Engineers / Officers reporting to the Site in
charge, for supervision, co-ordination and, liaison for the implementation of the safety
plan.
Similar HSE Plan should be implemented at the sub- contractor’s or supplier’s site /office.
However the compliance with the HSE Plan is to be the sole responsibility of the
Contractor.
iv) To arrange suitable facilities in liaison with the owner for drinking water, toilets, lighting,
canteen, crèche etc as applicable as per Laws/ Legislation at site and also arrange for
workmen compensation insurance, third party liability insurance, registration under ESI /
PF act etc as applicable.
v) To arrange for fire protection equipment as per the advice of owner.
vi) To ensure that its employees have completed appropriate health and safety training as
required by the statute / regulation and also as per requirements of the Owner /
Consultant. The documentation of such training imparted to all its employees should be
maintained and produced for verification as required.
vii) To comply with all the security arrangements of owner.
viii) To ensure that the plant and equipment used on-site by him / his employees is
correctly registered, controlled and maintained in sound working condition.
ix) To ensure availability of First Aid boxes and First Aid trained attendant.
x) To ensure that all incidents including near misses are reported to all concerned
immediately.
In construction projects where sub-contractors are engaged, the contractor should set out the
responsibilities, duties and safety measures that are expected of the sub-contractor’s workforce.

CONTRACTOR SAFETY
These measures should include the provision and use of specific safety equipment, methods of
carrying out specific tasks on safety and the inspection and appropriate use of tools.
The responsibilities indicated separately under contractor’s Supervisor, Safety Officer and
contract worker are contractually that of the Contractor and legally binding on the Contractor only.
However the specific detailing as above has been given separately for guidance and operational
convenience.
The selection of sub contractors, if employed, should be approved by the owner. Sub-contractor
should comply fully with all safety rules and conditions applicable to the main contractor.
4.2.2 Contractor’s Supervisor / Safety Officer
Duties & responsibilities of the Contractor’s supervisor/Safety Officer should include the following:
i) To ensure strict compliance with work permit system by carrying out work only with
appropriate work permits and after ensuring that all safety precautions / conditions in
the permit are complied with and closing the same after job completion.
ii) To ensure that required guards and protective equipment are provided, used, and
properly maintained.
iii) To ensure that tools and equipment are properly maintained and tested.
iv) To plan the workload and assign workers to jobs in commensuration with their
qualification, experience and state of health.
v) To ensure that the workers understand the work to be done, the hazards that may be
encountered, and the proper precautions/procedure for carrying out the work safely.
vi) To take immediate action to correct any violation of safety rules observed or reported.
vii) To ensure that the workers likely to be exposed to hazardous chemicals/materials have
access to appropriate Material Safety Data Sheets (MSDS), wherever applicable, and
provide necessary mitigation measures.
viii) To ensure inspection and certification of all tools (hand operated as well as
mechanically operated) being used. Defective tools shall be immediately removed.
ix) To ensure that appropriate warning signboards or tags are displayed.
x) To ensure that workers have proper training for their job assignments, including use of
appropriate PPE and first aid fire fighting equipment.
xi) To comply with all applicable safety and health standards, rules, regulations and orders
issued by competent authority pertaining to the assigned activities.
xii) To ensure that sick and/or injured workers receive appropriate first aid and/or medical
attention.
xiii) To report each incident and/or injury in accordance with established procedures and
assist in investigation.

CONTRACTOR SAFETY
xiv) To take necessary action for correction of any unsafe act / condition at the workplace.
However, in case the same is outside the limits of authority, it should be reported to
Owner’s Engineer-in-charge immediately.
xv) To conduct daily inspections to ensure compliance with safety standards, codes,
regulations, rules and orders applicable to the work concerned.
xvi) To ensure that workers under their supervision are aware of their responsibilities.
xvii) To arrange daily tool box meeting and regular site safety meetings and maintain records
in the required formats. (Refer Clause 5.9.1)
xviii) To arrange stand-by supervisor/ worker where situations so demand.
xix) To develop methods and display banners/posters to inculcate safety consciousness.
xx) To attend training and ensure participation of his workers for training as per schedule
arranged by the Owner / Consultant and keeps himself updated.
xxi) To keep records of number of persons working at the site.
xxii) To keep a constant liaison with Engg-in-charge / owners’ representative on safety

issues.
xxiii) To maintain accident & nearmiss record in a register.
xxiv)To ensure that only PPE of the approved type by owner is used at site.
A separate Safety Officer should be assigned, where more than 100 workers are employed at
site. For smaller jobs, the supervisor should assume the role of the safety officer also.
4.2.3 Contract workers
The duties & responsibilities of the contractor worker should include the following:
i) To perform work safely as per the job requirement and instructions.
ii) To inform all concerned regarding unsafe conditions/acts.
iii) To wear PPE as stipulated and necessary for the job.
iv) To inform promptly to their supervisor regarding all work related incidents resulting in
personal injury, illness and/or property damage.
v) To take all necessary and appropriate safety precautions to protect themselves, other
personnel and the environment.
4.3 CONSULTANT
The activities and responsibilities covered under the scope of the Owner may be delegated to the
consultant in those cases as applicable, based on the respective contract conditions. The primary

CONTRACTOR SAFETY
responsibility of Consultant is to ensure compliance with agreed HSE plan for the contract by the
Contractor. However those responsibilities conferred on Owner as Principal employer cannot be
delegated to consultant.
Where the consultant‘s scope involves Engineering and Design, those factors under Designer
should also be applicable.
In all cases, the Consultant's scope should include submission of latest HSE plans for work under
his and Contractor's purview and implementing the same till job completion. It should conform to
owner's overall HSE plan. This should include Guidelines and Implementation and Reporting
Methodology to be followed with required report formats.
Adequate number of Safety Officers shall be provided by the Consultant with necessary skills
required for the work to be performed.
The Consultant shall review the documents submitted by the contractor and advise owner on
acceptance as well as advise suitability and number of Contractor's safety officers / supervisors.
4.4 DESIGNER
The Process Designer should identify all hazards and risks likely to be encountered during
fabrication, erection including dismantling, Pre-commissioning, commissioning and Performance
run to meet the Guarantees and advise the risk mitigation measures.
All the hazards and safety measures to be adopted while handling Dangerous chemicals and
Catalysts should be detailed by the Process Licensor and the same should be again included in
the scope of the suppliers. Specific write ups/MSDS should be obtained from Patented single
source suppliers also.
Designs should recognize, include and apply safe practice during preparation, construction and
subsequent operational use and maintenance after completion of the Project.
All documents including drawings and calculations are to be originated, checked and approved in
accordance with latest international codes, standards, specifications and design basis philosophy.
Preferred use of low risk materials, policy on hazardous substances, preferred use of low
noise and dust-suppressed equipment etc. should be encouraged.
5.0 SAFETY MANAGEMENT
5.1 JOB SAFETY ANALYSIS (JSA)
Job safety analysis (JSA) provides a mechanism by which the contractor, safety officer or
supervisor take a detailed look at how an individual task is performed and its inherent hazards
and preventive measures. This procedure helps in integrating accepted safety and health
principles and practices into a particular operation. In a JSA, each step of the job is examined to
identify potential hazards and to determine the safest way to do the job.
A job safety analysis includes five steps as below:
 Select a job
 Break the job down into a sequence of steps

CONTRACTOR SAFETY
 Identify the hazards against each of these steps (based on knowledge of accident, causes of
injuries and personal experience) and determine the preventive measures to overcome these
hazards
 Apply the controls to the hazards
 Evaluate the controls
5.2 CRITERIA OF SELECTION OF A CONTRACTOR
“Contractor Safety” can be ensured to a large extent if competent agency for execution of
assignment or job, based on HSE system agreed upon by owner, is selected. It is necessary to
assess his capabilities and competencies to perform work safely.
A databank should be developed for all the contractors for their past performance on HSE
aspects. An attempt should also be made to get similar data from other similar industries.
The data required will depend upon complexity involved in the job and type / size of resources
required. Format needs to be suitably developed depending upon size, nature of the job &
hazard associated therein. The format designed should also take care of the skill required to carry
out the job.
Performance review is essential for all type of contractors. It helps in recording actual
performance/experience with contractors while the contract is in progress. It is essential that
resources agreed as per the contract are reviewed at mobilization stage for ensuring compliance
from the day one and thorough effective supervision / monitoring system are at place.
This activity also helps in taking timely action in case of unsatisfactory performance to correct the
situation and ensure safe work during execution period and deciding about suitability of the
contractor for future jobs.
The periodicity of such performance review will depend upon size/type/complexity of contract.
However, the performance should be reviewed at least at mobilisation stage and at the end of the
contract.
5.3 SITE PLANNING AND LAYOUT
Before starting the construction/maintenance job at existing workplace in operation or green field
locations, following should be ensured: -
i) Details regarding location of workshop/ fabrication yard, site office, stores, laboratory,
electrical installations, placement of construction machinery, medical and welfare
facilities, lighting underground and above ground piping route, cable route etc. should be
decided prior to commencement of the work in consultation with owner / Consultants and
implementation should be ensured. Layout should be displayed at strategic locations.
ii) The resources required to meet any emergency situations like fire fighting, first aid etc.
should be planned and mobilized as per the job requirement.
iii) The sequence or order in which work to be done and any hazardous operations or
processes should be identified.
iv) Free access to site shall be provided with clear roads, passage, gangways, staircases
etc. Access to construction site should be leveled, open and free from any obstructions

CONTRACTOR SAFETY
like construction material or scrap/waste, exposure to hazards such as falling materials,

material handling equipment and vehicles. Any pit or ditch shall be covered or barricaded.
v) Arrangements should be made to maintain good housekeeping at site. Scrap and debris
generated out of construction work should be removed/disposed off at a regular interval
as directed. Emergency exit should be provided in case of blockade of primary exit.
vi) Suitable warning notices and also the routes to and from welfare facilities should be
displayed prominently.
vii) Pedestrian pathways and routes for vehicular traffic (light/heavy vehicles including
material handling equipment) should be earmarked.
viii) Artificial lighting to be provided at places where work continues or workers pass by
after sunset or in case natural light is insufficient like confined spaces.
ix) Keep all equipment /machines under cover to prevent them from dust, rain/flood water,
heat etc. and follow storage instructions as applicable for each of them.
5.4 GATE ENTRY PROCEDURE
Gate entry at any site / workplace / unit is to be restricted to ensure entry of only authorised
persons / vehicles.
5.4.1 Entry procedure for all contractor worker should be as follows:
A. Issuance of Pass
i) The passes are to be issued after the owner’s representative/engineer-in-charge forwards

the application of the contractor providing complete details of the workers being engaged.
The contractor may be asked to submit Character & Antecedents (C&A) verification of
individual worker from concerned authorities.
ii) With regard to issuance of passes for all vehicles including material handling equipment,
owner’s representative / engineer-in-charge should forward the application only after
ensuring that all documents pertaining to the fitness of the vehicle/equipment and valid
driving license of the driver etc. are available.
iii) The passes should be serially numbered with address, contractor name, identification
mark, signature of the worker etc.
iv) Special colour code for passes should be used for persons entering different areas like
Administrative Block, Unit area, Project Area (wherever applicable).
v) Contractor workers engaged on routine basis for long periods should be provided with
monthly photo pass.
vi) Special permit is required separately for working beyond normal working hours and
holidays.

CONTRACTOR SAFETY
B. Gate Entry
i) Entry of the contractor’s employees should be permitted with valid gate passes only.
ii) Entry of contractor’s workers should be allowed in presence of authorized representative of

contractor.
iii) Records of persons at the time of entry/exit should be maintained.
iv) At the entry gate of the location, a physical checking for non-carrying of lighter,
matchboxes, explosives etc. should be carried out.
v) Gate passes/Identity Cards should be displayed on persons at all the times.
vi) For Mega-projects at existing / operating installations, it is preferable to have a separate

gate for entry of contractor workers and also the project areas should be segregated
fencing from operational area by fencing / other physical means.
vii) No vehicle should be allowed to enter in an operational area without proper flame
arrestor.
viii) Awareness on Safety through training / posters etc. highlighting Do's and Don'ts
should be spread within entire contractor workforce. Video/Audio tapes on Safety Topics
should be played preferably.
ix) For occasionally engaged labourers such as for material handling etc., spot photograph
may be preferably taken with two copies (one for preparing the pass and other for
attachment with gate register). Specific advice and recommendation of User Department
may be given due cognizance. Relevant details are to be written. The pass should be
collected back at the gate after day’s work.
5.4.2 Tank Truck Loading (TTL) Operation :
At the loading / unloading location, a large no. of Tank Trucks of petroleum products enter the
installation. Crew members are generally not regular entrants. The procedure should be as
follows:
i) The gate pass should be issued to the individual crew members on written request of the
transporter mentioning TT registration nos., License and certificate of training as per MV
rule 9.
ii) Character & Antecedent (C & A) verification of the TTL crew through local police is to be
done preferably and record maintained.
iii) For loading/unloading purpose, register entry at security gate is made before allowing entry
into the premises with recording of names of crew members, time of entry, pass Sr. No., TT
no. etc.
iv) For loading/unloading, crew is allowed entry alongwith TT only, after checking of TT from
explosive/security point of view.
v) Out time, invoice no., Destination etc., are recorded while TTs go out of the security gate.

CONTRACTOR SAFETY
5.5 TRAINING
Training is to educate contractor workforce on various hazards associated with the job/workplace
and on the respective preventive / mitigation measures to avoid untoward incidents.
i) Workers should be adequately and suitably:
(a) informed of potential safety and health hazards to which they may be exposed to at
their workplace;
(b) instructed and trained in the measures available for the prevention, control and
protection against those hazards.
ii) No person should be employed in any work at a workplace unless that person has received
the necessary information, instruction and training so as to be able to do the work
competently and safely. The competent authority should, in collaboration with employers,
promote training programs to enable all the workers to read and understand the
information / instructions related to safety and health matters.
iii) The information, instruction and training should be given in a language understood by the
worker and written, Oral, visual and participative approaches should be used to ensure that
the worker has assimilated the information.
iv) Every worker should receive instruction and training regarding the general safety and
health measures common to the workplace. This should include:
(a) general rights and duties of workers at the workplace;
(b) means of access and egress both during normal working and in an emergency;
(c) measures for good housekeeping;
(d) location and proper use of welfare amenities and first aid facilities provided;
(e) proper use and care of the items of personnel protective equipment and protective
clothing provided to the worker;
(f) general measures for personal hygiene and health protection;
(g) fire precautions to be taken;
(h) action to be taken in case of an emergency;
(i) requirements of relevant safety and health rules and regulations.
Copies of the relevant safety and health rules, regulations and procedures should be available to
workers upon the commencement of and upon any change of employment.

CONTRACTOR SAFETY
5.5.1 Training Techniques
a) Lectures
This technique should be applied when it is required to transfer information in local language to a
large contractor workforce with controlled content and time.
b) Case Study
This is an effective technique based on the presentation of case of real events by Trainer to
highlight probable causes like Human Error, ignorance about the job etc.
c) Videos
Videos, an effective technique of communication, should be used to display the right techniques
of performing a task in a safe manner and hazards associated with a job.
d) Demonstration at site
Right way to do a job should invariably be demonstrated to workers at the site itself. The right
way is also a safe way. Hazards due to wrong procedures, short cuts and their adverse effects
etc. should also be highlighted.
5.5.2 Training/Awareness Module and Frequency
A. General Safety Training to all categories of contractor employees should be imparted

before induction and annually thereafter. No person should be allowed to enter the
installation without undergoing this training. This training program may cover:
i) Mandatory uses of PPE like Cotton clothes, Helmet, Safety Shoes, Safety Belts etc.
ii) Probable Hazards
iii) Important Telephone No / Escape route
iv) First Aid
v) Use of Fire extinguisher
The contractor workers, if engaged in operation of the plants/facilities, should be trained in line
with Clause No. 4.6 of OISD-GDN-206 on “Safety Management System”. For other categories of
contractor workers, training modules for different category employees are as follows:
B. Contractor Supervisor
Contractor Supervisor should be trained in accordance with the provision of clause no. 5.1.1.2,
5.2.7, 5.3.10, 5.6.12 and 5.7.8 of OISD-STD-154 on 'Safety Aspects in Functional Training'
C. Contractor Worker
Yearly training programme should be carried out for contractor worker and the records should be
maintained. The training programme should cover at least the following:

CONTRACTOR SAFETY
i) Worker responsibility for safety of himself and work area.
ii) Associated hazards with the job and job area including electrical shock hazards.
iii) Importance of First Aid fire fighting equipment, their use & operations
iv) Communication system at the installation
v) Fire / Accident Reporting procedure
vi) General Safety rules
vii) Safety Measures during execution of job such as:
- Welding / Cutting / Grinding

- Working at height
- X ray / radiation
- Erection / Dismantling of scaffolding
- Tank construction and repairs
- Handling of chemicals etc.
viii) Importance & use of PPE
ix) Emergency Routes
x) Assembly Points
xi) Job Specific Training
D. Consultant / Contractor
Awareness program should be carried out for Consultant / Contractor at the time of induction.
This program should cover at least the following:
i) Responsibility of contractor for safety of their personnel and work area
ii) Hazardous property of Petroleum products and chemical used
iii) Communication system
iv) Fire / Accident Reporting procedure
v) Medical facility available
vi) Statutory requirements
vii) Importance of First Aid equipment and required at the site
viii) Work Permit system

CONTRACTOR SAFETY
ix) Direct/ Indirect losses due to accident
x) Safety Measures while executing the jobs such as:
- Welding / Cutting / Grinding

- Working at height
- X ray / radiation
- Erection / Dismantling of scaffolding
- Tank construction and repairs
- Handling of chemicals etc.
- electrical jobs
xi) Safety training needs of their supervisors and workers
xii) Importance & Use of PPE at the site
xiii) General Safety rules at the installation
E Security Personnel
Training program should be carried out for Security personnel at the time of induction and
annually thereafter and the records should be maintained. The training program should cover at
least the following:
i) Layout of Plant and Facilities

ii) Vulnerable locations
iii) Safety regulations (Statutory and in company)
iv) Fire Protection Facilities and Locations
v) Role in case of Fire / Disaster
vi) Emergency Procedure and Drills
vii) Industrial First Aid
viii) Use of Personnel Protective Equipment
ix) Disaster Management Plan
5.6 INSPECTION / AUDIT
Inspection / Audit is a tool to evaluate compliance of all safety requirements. Most of the
information could be gathered through site inspection using ready-made check lists to ensure
that contractors / agencies abide by the safety rules and norms while working at operating /
construction sites.
A checklist, while carrying out different type of jobs, should be developed based on hazards
associated with the job being performed and requirements as per OISD-GDN-192 on "Safety
Practices during Construction". Typical format is enclosed at Annexure II, which should be
modified to suit the requirement of the site / job to be done.
Before starting the work and at regular intervals thereafter, Contractor’s Supervisor/safety Officer
and Owner's representative / Engineer-in charge/safety Officer should inspect as per the checklist
so prepared to ensure that contractor has prepared to start the work with all safety precaution
required for safe execution of job.

CONTRACTOR SAFETY
5.7 PENALTIES FOR NON-COMPLIANCE
Financial or other type of penalties like seizure of gate passes, stoppage of work for a limited
period etc. may be levied on the contractors or their workers for non-compliance of safety rules. A
provision of suitable accident severity based penalty clause for contractor may be incorporated to
ensure adherence of systems and procedures. A few of the usual non-compliance are as follows:
-- Non-usage of PPEs like Safety helmet / Safety shoes / Safety goggles / Respiratory
protection etc. by the contractor personnel
-- Non-usage of the safety belt and life line by the workers while working at height
-- Non-provision of basic safety requirement such as 24 V lamp for working in confined space,
uncertified / non standard lifting tools, earth leakage protection & earthing connections for
electrical appliances as per Indian Electricity Rules, emergency isolation switches etc.
-- Violation of Safety Permit conditions like Fire fighting equipment
-- Non-barricading of area while rigging, digging etc.
-- Working without valid work permit
-- Unauthorised road closure/blockage
5.8 INCIDENT REPORTING AND INVESTIGATION SYSTEM
All the incidents including near-miss should be reported immediately by contractor’s Supervisor to
Contractor and owner’s Supervisor/Engineer-in-charge, who should inform to Owner’s Safety
Officer and owner’s Management. Owner’s Safety Department will be required for onward
reporting as per OISD, Statutory requirements.
All accidents regardless of the extent of injury or damage should be investigated in order to find
probable causes, lessons learnt thereof and remedial measures required to prevent its
recurrence.
The incident investigation should be done as per provision of clause no. 4.12 of OISD-GDN-206
on 'Safety Management System' .
All the recommendations of investigation / Enquiry Report need to be monitored closely for its
implementation. A proper record needs to be maintained to ensure implementation of all the
recommendations and same should be reviewed from time to time.
5.9 SAFETY COMMITTEE MEETINGS
Following three type of safety committee meetings should be held aiming at raising the level of
safety consciousness at the site:
5.9.1 Toolbox meeting
To maintain awareness, update training and convey important safety and health information,
contractor supervisors should conduct tool box meetings at least weekly and also prior to start of
any work. All the contractor workers should attend this meeting. The owner’s
supervisor/Engineer-in-charge and safety officers should also attend these meetings on random

CONTRACTOR SAFETY
basis. Tool box meeting should be conducted more frequently depending upon circumstances.
Record of the same can be maintained in the following typical format.
TOOLBOX MEETING FORM
SUBJECT :
PRESENTER :
DATE :
TIME : From….. To…..
CONTENT IN BRIEF :
Participant’s Name Signature

-------------------- ---------------------
-------------------- ---------------------
-------------------- ---------------------
5.9.2 Site Safety Committee Meeting
Primary purpose of this safety committee is to enable owner, contractor and workers to work
together to monitor the site safety and health plan so as to prevent accidents and improve
working condition on site. Its size and membership will depend on the size and nature of job.
The safety committee should include representatives of owner, consultant, contractor identified as
safety officer/supervisor. It should be headed by Engineer-in-charge.
The safety committee should have regular and frequent meetings, atleast fortnightly, to discuss
the safety and health program on site and to make suggestions for improvement. The meetings
should be documented with a time bound action plan. The functions carried out by safety
committee should include:
i) Review compliance of pending items of last Safety meetings.
ii) Consideration of the reports of safety personnel.
iii) Discussion of accident/near-miss and illness reports in order to make appropriate

recommendation for prevention.
iv) Examination/evaluation of suggestions made by workers.
v) Dissemination of acquired knowledge through training programs and information sharing

sessions.
vi) Discussion & review of Fire Prevention & Disaster Management Plan.
vii) To send recommendation to Apex Body for consideration/approvals.
5.9.3 Safety Review Meeting by Location Head
This meeting should be headed by the Location head and attended by Owner’s
Supervisor/Engineer-in-charge, owner’s safety Officer and all concerned department heads.
Prime purpose of this review is to ensure that all the recommendations of various committees are
being complied with and to take decisions on critical points raised. This meeting should take

CONTRACTOR SAFETY
place at least once in every quarter. All the investigation reports/ audit findings with status of
implementation of recommendations should be discussed.
5.10 SAFETY EQUIPMENT / PERSONNEL PROTECTIVE EQUIPMENT
The type of safety equipment to be used is decided based on the job requirement. Selection
should be made based on OISD-GDN-192, OISD-STD-155 (Part I & II) and the job requirement.
Safety equipment / Personnel Protective Equipment (PPE) shall be of approved make. Contractor
shall provide necessary training to each employee regarding proper usage and upkeep of PPE
including its limitation.
A register showing stock and issue of PPE should be maintained by the contractor at site and
must be available for inspection.

CONTRACTOR SAFETY
6.0 REFERENCES
1) OISD-GDN-206 on “Safety Management System”
2) OISD-GDN-192 on “Safety During Construction”
3) OISD-STD-155 Part(I&II) on “Personnel Protective Equipment”
4) Building & Other Construction workers (Regulation of Employment & Condition of

Service) Act 1996

CONTRACTOR SAFETY
ANNEXURE I
LIST OF SAFETY CODES FOR CIVIL WORKS PUBLISHED BY BUREAU OF
INDIAN STANDARDS
Sl.no. Code No. Title

1 IS: 818 Code of Practice for Safety and Health Requirements in Electric
and Gas Welding and Cutting Operations – First Revision.
2 IS: 875 Code of practice for Structural safety of buildings: Masonry

walls
3 IS: 933 Specification for Portable Chemical Fire Extinguisher, Foam

Type – Second Revision.
4 IS: 1179 Specification for Equipment for Eye and Face Protection during
Welding – First Revision
5 IS: 1904 Code of practice for Structural safety of buildings: Shallow

foundations
6 IS: 1905 Code of practice for Structural safety of buildings: Masonry

walls
7 IS: 1989 – Part II Leather Safety Boots and shoes for heavy metal industry
8 IS: 2171 Specification for Portable Fire Extinguishers, Dry Powder Type
– Second Revision
9 IS: 2361 Specification of Building Grips – First Revision
10 IS: 2750 Specification for Steel Scaffoldings
11 IS: 2925 Specification for Industrial Safety Helmets – First Revision
12 IS: 3016 Code of Practice for Fires Precautions in Welding and Cutting
Operations – First Revision
13 IS: 3521 Industrial Safety Belts and harnesses
14 IS: 3696 – Part I Safety Code for Scaffolds and Ladders: Part I – Scaffolds
15 IS: 3696 – Part II Safety Code for Scaffolds and Ladders: Part II – Ladders
16 IS: 3764 Safety Code for Excavation Work
17 IS: 4014 – Part I & II Code of Practice for Steel Tubular Scaffolding
18 IS: 4081 Safety Code for Blasting and Related Drilling Operations
19 IS: 4082 Recommendations on stacking and storage of construction

materials at site

CONTRACTOR SAFETY
20 IS: 4130 Safety Code for Demolition of Buildings – First Revision
21 IS: 4138 Safety Code for working in compressed air – First Revision
22 IS: 4756 Safety Code for Tunneling works
23 IS: 4912 Safety requirements for Floor and Wall openings, Railings and
toe boards – First Revision
24 IS: 5216 – Part I & II Recommendations on safety procedures and practices in

electrical work
25 IS: 5121 Safety code for piling and other deep foundations
26 IS: 5916 Safety Code for Construction involving use of Hot Bituminous
materials
27 IS: 6994 – Part I Specifications for safety gloves: Part I – Leather and Cotton
gloves
28 IS: 5983 Specification for Eye Protectors – First Revision
29 IS: 6922 Criteria for safety and design of structures subject to

underground blasts
30 IS: 7155 Code of recommended practices for conveyor safety
31 IS: 7205 Safety Code for Erection on Structural Steel Works
32 IS: 7069 Safety Code for Handling and Storage of Building Materials
33 IS: 7293 Safety Code for Working with Construction Machinery
34 IS: 7323 Guidelines for operation of Reservoirs
35 IS: 7969 Safety Code for handling and storage of building materials
36 IS: 8758 Recommendation for Fire Precautionary Measures in

construction of Temporary Structures and Pandals
37 IS: 8989 Safety Code for Erection of Concrete Framed Structures
38 IS: 9706 Code of Practices for construction of Arial ropeways for

transportation of material
39 IS: 9759 Guidelines for de-watering during construction
40 IS: 9944 Recommendations on safe working load for natural and

manmade fibre rope slings
41 IS: 10667 Guide for selection of industrial safety equipment for protection
foot and leg

CONTRACTOR SAFETY
42 IS: 10291 Safety Code for dress divers in civil engineering works
43 IS: 10386 – Part I Safety Code for Construction, Operation and Maintenance for
River Valley Projects
44 IS: 10386 – Part II Safety Code for Construction, Operation and Maintenance for
River Valley Projects
45 IS: 11057 Code of Practice for Industrial Safety Nets
46 IS: 13415 Code of Practice on safety for Protective barriers in and around
building
47 IS: 13416 Recommendations for preventive measures against hazards at

working places
Statutory Regulations
Latest Statutory Acts and Rules, as given below, may be referred:-
1. The Petroleum Acts 1934 and Petroleum Rules 2002

2. The Factory Act, 1948 (As amended by Factory Amendment Act 1987) and concerned
Factory Rules
3. The Water (Prevention and Control of Pollution) Act 1974 & Rules 1975
4. The Environment (Protection) Act 1986
5. The Manufacturing, Storage and Import of Hazardous Rules 1989
6. The Hazardous Wastes Management (Management & Handling) Rules 1989
7. The Indian Electricity Act 1901 and Rules 1956
8. The Indian Explosive Acts, 1884 & The Indian Explosive Rules 1983
9. The Gas Cylinder Rules 1981and the static & Mobile Pressure Vessels (Unfired) Rules 1981
10. The Indian Boiler Act 1923 and Regulations 1950
11. The Public Liability Act 1991 as amended in 1992
12. The Motor Vehicle act 1988 and Central Motor Vehicle rules 1989
13. Building & Other Construction workers (Regulation of Employment & Condition of Service)
Act 1996
In addition to above, various other statutory acts like EPF, ESIS, Minimum wage act and other
local statutory requirements shall also be complied with.

CONTRACTOR SAFETY
ANNEXURE II
CHECK LIST FOR SAFETY INSPECTION / AUDIT
Job ___________ Location _______________ Date of Audit______Frequency _____________
Inspected by __________________ Contractor (s) __________________________
Sl.no. ITEM YES NO NA REMARKS /

ACTION
1.0 PERSONNEL PROTECTIVE EQUIPMENT (PPE):
Are following PPEs being used as per the job requirements?
1.1 Safety Helmets
1.2 Safety Shoes
1.3 Gum Boots
1.4 Safety Belts with life line
1.5 Gloves
1.6 Ear Plug
1.7 Goggles
1.8 Shield Glass
1.9 Face Protection
1.10 Breathing Apparatus
1.11 Canister Mask
1.12 Hand wash / Eye wash/ Respirating filter /

cloth
1.13 Boiler Suit
1.14 Others
2.0 HOUSE KEEPING
2.1 Whether Waste Bins are provided / used
2.2 Are Passageways / Walkways clear?
2.3 Is General neatness O.K.?

CONTRACTOR SAFETY
2.4 Is the Ground free from oil, grease etc.

and is not found to be slippery?
2.5 Others
3.0 EXCAVATION
3.1 Whether soil stability is checked?
3.2 Whether proper shoring for the excavation

is provided to prevent cave-in for side of
slope >45 Degree?
3.3 Whether proper precautions have been

taken if the excavation is adjoining to
heavy structure like building, street and
roadways?
3.4 While excavating whether proper slope

usually 450 & suitable benches of 0.5 m
width at each 1.5 m depth are provided?
3.5 Whether barricading of 1m height with

glowing caution board is provided for
excavation beyond 1.5m depth?
3.6 Whether excavating earth is placed

beyond 1m of the edge of the trench?
3.7 Whether heavy vehicle movement is

restricted to come too close to the
excavating area?
3.8 Whether necessary precaution is taken

for underground pipes, sewers, cables by
contractors?
3.9 Whether excavation hot work permit is

taken?
3.10 Whether extra precaution is taken for

bailing out water properly while
excavating?
3.11 During rains whether the excavation is

done with extra precaution to prevent
caving in?
3.12 Whether two separate entry/ exit points

with necessary ladders / steps, as per

CONTRACTOR SAFETY
requirement, have been provided?
3.13 Whether one person is available at all the

time to communicate any hazards noticed
with workers working in deep trenches or
excavation?
3.14 Whether necessary precautions like

regular gas testing are being taken in
areas having hydrocarbons and LPG so
that no gas accumulation takes place in
the trenches.
3.15 Whether IS: 4081-1986 & Indian

Explosive act & rules for storage, handling
& carrying of explosive material and
execution of blasting operation is
followed?
3.16 Whether in case of mechanised

excavation, caution board is provided for
do’s and don’ts like ‘Nobody to enter’
within one meter of the extreme reach?
3.17 Whether the following are inspected

during excavation work :-
a) Boulder formation encountered
b) Collapsing / development of cracks of
sides
c) Marked damage to support
d) Unexpected fall of ground
e) Inspection of site after each blast.
3.18 Others
4.0 PERMITS
4.1 Whether valid work permit is issued to

start any work?
4.2 Whether all conditions of the permit are

fulfilled before starting the job?
4.3 As noted in the permit, whether

compliance of all the recommendations
are ensured?
4.4 Whether permits are available at work site

all the times?

CONTRACTOR SAFETY
4.5 Whether hot work permit registered in fire

station?
4.6 Whether permits are being closed after

the completion of job?
4.7 Others
5.0 SAFETY IN CUTTING / WELDING/GRINDING
5.1 Whether LPG / Oxygen / Acetylene/ Gas

cylinders are kept outside only while
working in confined space?
5.2 Are Acetylene /LPG cylinders kept in

upright position and secured at
designated places under shed – wet
gunny bags wrapped around it if the same
is under sun at designated place?
5.3 Check cylinder and cylinder valves for any

kind of damage?
5.4 Whether protective valves are kept on

cylinder while not in use?
5.5 Whether proper means and method for

transportation of cylinders to avoid
dropping and rolling are being adopted /
followed?
5.6 Whether gas cylinders, regulators are

kept away/free from oil and grease?
5.7 Whether all hoses were found to be free

of any damage or crack?
5.8 Whether oxygen and acetylene cylinders

are stored separately?
5.9 Whether color coding is being used for

easy identification of different type of
cylinders and hoses?
5.10 Whether cylinder keys are available near

the cylinder?
5.11 Whether gas torches with NRV with flash

back arrestor of approved make are only
being used?

CONTRACTOR SAFETY
5.12 Whether pressure gauges are in working

condition and checked from time to time?
5.13 Whether welding shields are used while

welding?
5.14 Whether proper earthing for welding

machines are provided?
5.15 Whether power is taken from approved

sources (welding receptacles)?
5.16 Whether welding receptacles are properly

grounded?
5.17 Whether welding cables are maintained in

good condition and without any joints/
cuts?
5.18 Whether to avoid short circuit, welding

machines are protected against rain?
5.19 Whether earth connectors are securely

connected to the job and not to the
adjoining pipeline or structure?
5.20 Whether flame arrestor of DG set is of

approved make and quality?
5.21 Others
6.0 SAND / SHOT BLASTING
6.1 Whether sand blasting is used only after

getting approval from competent
authority?
6.2 Whether air compressor used for sand /

shot blasting are positioned away from
work place?
6.3 Whether exhaust of the prime mover is

directed away from the work place?
6.4 Whether in case of motor driven

compressor, the body of the motor as well
as the compressor is properly earthed?
6.5 Whether line operator of sand/shot

blasting wear suitable PPEs including

CONTRACTOR SAFETY
mask?
6.6 Whether adequate measures are adopted

to confine dust/spray particles?
6.7 Whether adequate measures are taken

for proper ventilation while the work is
done in confined space?
6.8 Others
7.0 SAFETY WHILE WORKING AT HEIGHTS / SCAFFOLDING / LADDERS
7.1 Whether work permit is obtained to take

up work at height above 3 mts?
7.2 Whether steel pipes scaffoldings are used

in unit/off site areas?
7.3 Whether provision for suitable platform

with all scaffoldings are made? Whether
its construction is as per specification with
toe board and railing?
7.4 Whether the area below working at height

is cordoned?
7.5 Whether suitable platform is provided?
7.6 Whether ISI approved quality and good

condition safety belts are used while
working at heights?
7.7 Whether life line of safety belt is

Anchored to an independent secured
support capable of withstanding load of a
falling person?
7.8 Whether the area around the scaffold is

cordoned off to prohibit the entry of
unauthorized person?
7.9 Whether ropes used are of good condition

and adequate strength free of defects?
7.10 Whether ladder is placed at secured and

leveled surface?
7.11 Whether it is extended 1.5 Mts. Above the

landing point?

CONTRACTOR SAFETY
7.12 Whether ladder used are of adequate

length and tying short ladder is avoided?
7.13 Whether metallic ladders are placed away

from electrical system?
7.14 Whether tools or materials are removed

after completion of the day’s job at
heights?
7.15 Whether a valid permit is obtained before

taking up work on asbestos or fragile
roof?
7.16 Whether sufficient precaution is taken

while working on fragile roof?
7.17 Whether provision is made to arrange

duck ladder, crawling board for working at
fragile roof?
7.18 Whether scaffolding has been erected on

rigid / firm / levelled surfaces only?
7.19 Whether scaffold has been inspected by

competent person prior to being put in
use?
7.20 Whether the scaffolding has been

designed for the load to be borne?
7.21 Whether the erection and dismantling of

the scaffolding is being done only by
trained persons and under supervision?
7.22 Whether safety net with proper working

arrangement and life line has been
provided?
7.23 Others
8.0 SAFETY IN CONFINED SPACE
8.1 Whether a permit is obtained to enter a

confined space?
8.2 Whether gas test for hydrocarbon, toxic

gas, oxygen level is obtained before

CONTRACTOR SAFETY
entering any confined space?
8.3 Whether adequate oxygen level is

ensured in confined space before
entering? If not, whether all precaution
like using of Breathing Apparatus set is
ensured?
8.4 Whether, in case of chance of ingress of

hydrocarbon gases / toxic gases,
Personnel Monitoring System (PMS) is
used or not?
8.5 Whether only in presence of a supervisor,

worker enters in confined space?
8.6 Whether provision of sufficient means of

entry and exit is available?
8.7 Whether provision of ventilation to remove

welding fumes, dust, exhaust gases are
made?
8.8 Whether provision of 24V (Hand lamps

with cage as per OISD-STD-155) light for
working inside space is made?
8.9 Is it strictly ensured that a stand-by

trained person is standing outside before
a person enters a confined space and
communication is being maintained all the
time with workers working inside?
8.10 Whether life belt with one end under

control of stand-by person outside is kept
while working in confined space?
8.11 Whether Personnel protective Equipment

are in good condition as specified in the
permit?
8.12 Whether absence of Hydrogen Sulfide,

CO or other toxic gas is ensured before
entering into a confined space? If yes,
whether proper required PPE like BA,
Gas Mask are used.
8.13 Whether boxing up is being done only as

per the approved procedures and by
competent persons?
8.14 Whether all the safety precautions listed


CONTRACTOR SAFETY
in OISD-GDN-192 are taken while

working in sewers, OWS etc.?
8.15 Whether proper house keeping is being
maintained inside the confined space?
8.16 Whether training has been provided to

workers working in the confined space
and the workers only of sound health are
being asked to work in the confined
space?
8.17 Others
9.0 SAFETY IN MATERIAL HANDLING
9.1 Whether all lifting tools, tackles,

machines, chains, ropes etc. are of sound
construction, made of sound material and
maintained in good condition?
9.2 Whether safe working load, date of testing

visibly marked/painted on the equipment?
9.3 Whether lifting tools, tackles are of

adequate strength for the load to be
handled?
9.4 Whether all parts including the working

gears fixed or movable of every lifting
machine, chain, rope, tackles specify the
following condition:
a) Thoroughly examined by competent

person at least once a year or such
interval as required by statutory
authority.
b) Document of such examination are

maintained and produced to owner
supervisor before use of particular
equipment?
9.5 Whether chain blocks and cables are

inspected before each use to assure their
sound condition?
9.6 Whether hoist and lift if used are:
a) Properly maintained and thoroughly

examined by competent authority at
least once in every year.

CONTRACTOR SAFETY
b) A register to be maintained to record

particulars of such examination in
prescribed forms and shall be
produced to the owner supervisor
before use.
9.7 Whether area below the movement of

boom of crane is cleared to avoid injury
from falling objects?
9.8 Whether it is ensured that crew of truck

leave the truck in crane handling area
before starting loading / unloading, if not
involved in rigging operation?
9.9 Whether transporting material from one

place to another is done by suitable
means?
9.10 Whether carrier with sufficient capacity

without projecting parts is used for
transporting materials?
9.11 Whether riggers engaged are well trained

and conversant with signaling procedures
including night signalling if required?
9.12 Whether permission of authorized person

is obtained before working on or near an
overhead crane?
9.13 Whether trained riggers are available all

the time along with crane?
9.14 Whether barricading has been done to

ensure no unauthorised person enters in
the working area of the crane?
9.15 Whether lifting plan has been prepared

and approved before start of the work?
9.16 Whether route of crane movement has

been planned before the crane moves out
of the garage?
9.17 Whether it has been ensured that no

electrical cable come within 3 metres or
safe distance from the boom of the
crane?
9.18 Whether boom is being kept in the

horizontal position or locked while idling?

CONTRACTOR SAFETY
9.19 Whether material is being stacked /

destacked in trucks with the help of
wedges to ensure no slippage while
loading / unloading takes place?
9.20 Whether the forklift / crane is being

operated only by trained person?
9.21 Others
10.0 ELECTRICAL SAFETY
10.1 Has the Electrical Line Clearance

procedure been followed involving
electrical and other concerned Dept. and
filling of formats?
10.2 Have Danger Signs with Voltage rating/

Men at work signboards been displayed
at both Sub Station as well as the work
site?
10.3 Has the contractor worker understood the

electrical circuit on which he is going to
work with probable electrical hazards and
mitigation measures to be adopted?
10.4 Whether contractor has engaged

electrician (s) having valid electrical
licence in line with provisions in Indian
Electricity Rules?
10.5 Have all checks prior to switching

operation been carried out and
authorisation of owner/ user section
obtained subsequently?
10.6 Have all earthing links on electrical

conductors removed before charging the
line/ apparatus?
10.7 Have PPE as prescribed under Indian

Electricity Rules been in place, kept
healthy and used?
10.8 Are earthing and bonding arrangement of

non-current carrying metallic parts in line
with provisions of Indian Electricity Rules

CONTRACTOR SAFETY
– 1956 amended time to time as IS:

3043?
10.9 Have electrical part of OISD-GDN-192

and Clause No. 9.0 for Temporary
installations in OISD-173 been
understood and followed wherever
applicable?
10.10 Are flexible wires having voltage of 240

volts above earth potential taken through
PVC conduits?
10.11 Whether portable hand lamps with a

voltage rating of not more than 24 volts
used with flameproof enclosures in
confined spaces within columns, vessels
etc?
10.12 Have the Switches, MCBs, fuses etc.

been inspected for proper ratings?
10.13 Has Earth Leakage Circuit Breaker (

ELCB) been used on the incoming side to
protect against leakage of current? Is the
device tested every time the work is
started?
10.14 Whether all portable appliances are

provided with insulated Three pin Plugs
and socket arrangement?
10.15 Whether industrial type extension boards

and plug sockets are used?
10.16 Has the electrical equipment brought to

site by contractor been inspected by
owner’s supervisor/ safety officer for
damage/cuts/abrasion etc? Is record of
Insulation Resistance, wherever required ,
being kept?
10.17 Have standard practices for termination of
conductors/ cables been followed (e.g.
use of proper lugs, crimping tool, cable
glands etc)? Is cable armour in continuity
from feeding point to load?
10.18 Are the Contractor supervisor and

workmen well acquainted with first aid for
electrical shock?
10.19 Are the wires/ cables identifiable along

CONTRACTOR SAFETY
their route towards the load by using

colour coding and/or markers?
10.20 Others
11.0 ROAD WORK
11.1 Whether site is barricaded and provided

with warning signs including night warning
lamps/ self glowing markers at
appropriate location for diversion of
traffic?
11.2 Whether mixing aggregates with bitumen

is done with the help of batch mixing
plants? If no, whether adequate
precautions have been taken?
11.3 Whether road rollers, bitumen sprayers,

pavement finishers are driven by
experienced drivers with valid driving
licenses?
11.4 Whether the worker handling hot bitumen

sprayers or spreading bitumen aggregate
mix or mixing bitumen with aggregate are
provided with PVC hand gloves rubber
shoes with pegging upto knee joints?
11.5 Others
12.0 FORM WORK, REINFORCEMENT
12.1 Whether form work, shuttering, shoring

etc. are adequately designed and
provided to erect the structure and to
support the expected load?
12.2 Whether staging (support) for shuttering is

designed for loads like worker movement,
impact load and other incidental loads
during construction?
12.3 Whether workers use PPEs at work site?
12.4 Whether all safety procedures are

adopted while cutting rod?
12.5 Whether proper staging and bundling is

provided for supplying rods at height?

CONTRACTOR SAFETY
12.6 Whether sufficient cross bracings are

provided for high staging works at
vulnerable points?
12.7 Others
13.0 CONCRETING
13.1 Whether the concreting area is

barricaded?
13.2 Whether vibrator hoses, pumping

concrete accessories are in healthy
condition and mechanically strong?
13.3 Whether it is ensured that no pipe line in

concrete pumping system is attached to
any temporary strut such as scaffolds
etc.?
13.4 Whether it is checked that safety guards

around moving parts are provided in
concrete mixer/ machines?
13.5 Whether earthing of electrical mixers,

vibrator etc. are checked?
13.6 Whether entry of unauthorised person in

the concreting area is restricted?
13.7 Whether adequate lighting arrangement is

made in the concreting area if working
during night?
13.8 Whether PPEs like gum boots, gloves and

dust masks etc. are being used?
13.9 For overhead or underground work,

whether form work and shuttering have
been checked so that the same do not
collapse during concreting?
13.10 Others
14.0 DEMOLISHING (DEMOLISHING BY BLAST NOT CONSIDERED)
14.1 Has the stability of structure been

examined by competent person and found
OK?
14.2 Are non-sparking tools being used, if

CONTRACTOR SAFETY
required?
14.3 Is intermittent clearing operation being

done to keep the area reasonably tidy and
clean?
14.4 Whether effective barricading has been

provided?
14.5 Whether Electrical and other facilities like

water, oil, gas pipelines have been
isolated/protected?
14.6 Whether the plan of demolition (including

sequence of activities) has been prepared
and approved prior to start of the work?
14.7 Others
15.0 RADIOGRAPHY
15.1 Are safety precautions for handling of

source as per guidelines of BARC being
followed?
15.2 Is the potency of the source being used

within acceptable limits as per the BARC
regulations?
15.3 Is the area being cordoned with proper

signs during radiography?
15.4 Does proper place exist as per BARC

regulations for storage of source /
Personnel safety equipment?
15.5 Does the radiographer has valid

certificate of radiography from competent
authority (BARC)?
15.6 Is radiographer using Exposure Meter /

Dosi Meter?
15.7 Whether minimum occupancy of the

premises / workplace is being ensured
while radiography is in progress?
15.8 Is permit system being followed?
15.9 Others

CONTRACTOR SAFETY
16.0 ADDITIONAL SAFETY PRECAUTION FOR UNITS WITH HYDROCARBONS
16.1 Are jobs being carried out with a valid

work permit only as per OISD-STD-105
"Work Permit System".
16.2 Is smoking prohibited in all places

containing combustible or flammable
materials and "No Smoking" notices
prominently displayed.
16.3
Are only approved type electrical
installations and equipment, including
portable lamps, being used?
16.4 Are oily rags, waste, wooden materials

and clothes or other substances liable to
spontaneous ignition being removed?
16.5 Are the combustible materials properly

shielded in case same cannot be
removed from the area?
16.6 Has welding screens (like metal/asbestos/

water curtain) been put up to protect other
equipment / facilities/ OWS/ drains in
adjoining areas against flying sparks, as
may be required?
16.7 Is Gas-testing being done with the means

of a calibrated Gas detection Meter prior
to start of Hot work and being done
subsequently at regular intervals as per
the requirement?
16.8 Are regular inspections being done of
places where there are fire risks like in the
vicinity of heating appliances, electrical
installations and conductors, stores of
flammable and combustible materials,
welding and cutting operations?
16.9 Are fire-extinguishing equipment being

placed at strategic locations and are kept
well maintained and inspected at suitable
intervals by a competent person.
16.10 Are access to fire-extinguishing

equipment such as hydrants, portable
extinguishers and connections for hoses
kept clear at all times?

CONTRACTOR SAFETY
16.11 Are all supervisors and a sufficient

number of workers trained in the use of
fire-extinguishing equipment?
16.12 Are audio means, to give warning in case

of fire provided, audible in all parts of the
site where persons are liable to work?
16.13 Is there an effective evacuation plan in

place so that all persons are evacuated
speedily without panic?
16.14 Others
17.0 EMERGENCY PROCEDURES
17.1 Is signaling / siren system effective?
17.2 Is arrangement for rescuing affected

person adequate?
17.3 Are signs showing emergency exit route

installed?
17.4 Is emergency exit route clear of

obstacles?
17.5 Is communication system adequate?
17.6 Whether emergency vehicle with driver

has been provided to meet any
emergency situation?
17.7 Does any tie-up with hospitals or local

doctors exist?
17.8 Has the assembly point for workers in

case of emergency been identified and
earmarked?
17.9 Has training been provided to a few

workers for First Aid?
17.10 Others
18.0 WELFARE FACILITIES
18.1 Is hygienic conditions prevailing at labour

camps?

CONTRACTOR SAFETY
18.2 Are First Aid facilities available?
18.3 Does proper sanitation exist at site office

and labour camps?
18.4 Does any arrangement of medical

facilities like tie ups with nearby hospital
exist?
18.5 Is proper drinking water facility available

for workmen & staff?
18.6 Are crèches provided for children (if

applicable)?
18.7 Is any proper place/canteen/restroom

provided for eating food and taking rest?
18.8 Is any place earmarked for storing /

keeping clothing?
18.9 Is Adequate washing facility available?
18.10 Does proper ventilation at working place

exist?
18.11 Others
19.0 GENERAL
19.1 Are illumination levels at workplace and

passages adequate?
19.2 Is communication system adequate?
19.3 Are display and caution boards provided

at strategic locations?
19.4 Are road barriers being used for blocking

any roads/passage?
19.5 Has the structure been adequately

secured against storm/high winds during
construction/ erection?
19.6 Are the equipment properly earthed?
19.7 Are vehicles being checked like brakes,

oil, lights etc. on regular basis?

CONTRACTOR SAFETY
19.8 Is compressed air being used only for its

intended purpose and not for any other
purpose?
19.9 Are only proper clothes and not loose

clothes being used while working around
machinery?
19.10 Are nails or other sharp objects being

removed or bent?
19.11 Are machine guards over moving parts of

machinery such as coupling, pulley, wheel
etc. installed?
19.12 Whether after maintenance of machinery

the guards are securely fitted before
putting into operation?
19.13 Are working platforms / gangways

provided with hand rails & toe guards?
19.14 Are swing platforms provided with chains

& secured adequately when not in use?
19.15 Are the approaches to work sites being

maintained & kept clear of obstacles?
19.16 Whether engines of equipment entering

into the operating area have exhaust and
muffler system with approved spark
arrestor?
19.17 Whether vehicles/engine driven

equipment, electrical equipment and tools
used are certified?
19.18 Whether contractors inform his workers

about hazards and safe procedures?
19.19 Whether sufficient care is taken so that

spark do not go outside working
enclosure & falls below?
19.20 Whether contractor’s qualified / trained

supervisor is present?
19.21 Whether all exhausts of engines are

provided with approved type of flame
arrestors and exhaust is not facing toward
the place where the workers are working?

CONTRACTOR SAFETY
19.22 Others
Signature of the Auditor
BS-VI (MS BLOCK) SCC : Annexure-XI: Sub-Contractor Approval
APPROVAL OF CONSTRUCTION
SUB-CONTRACTOR
[ANNEXURE - XI TO SPECIAL CONDITIONS OF CONTRACT]

Gurugram
BS-VI (MS BLOCK) SCC : Annexure-XI: Sub-Contractor Approval
(APPROVAL OF CONSTRUCTION SUB-CONTRACTOR FOR WORKS)
1) NAME OF MAIN CONTRACTOR: __________________________________________
2) NAME OF WORK, LOCATION: ____________________________________________
3) NAME OF PROPOSED
SUB-CONTRACTOR :___________________________________________
4) SCOPE OF WORK PROPOSED TO

BE SUB-CONTRACTED (BRIEF):__________________________________________
5) ESTIMATED VALUE OF THE PROPOSED

WORK TO BE SUB-CONTRACTED (INR):___________________________________
6) QUALIFYING CRITERIA FOR SUB-CONTRACTOR:

i) Similar Work experience, in preceding seven years
One Similar work of Value ≥ 80% of the Estimated Value of Work
OR
Two Similar works each of Value ≥ 50% of the Estimated Value of Work
OR
Three Similar works each of Value ≥ 40% of the Estimated Value of Work
ii) Average Annual Turnover

Not less than 100% of estimated value of Proposed work to be sub-contracted,
in any one of the preceding 3 years
7) EXPERIENCE AND FINANCIAL DETAILS OF PROPOSED SUB-CONTRACTOR:

i) Contract Value of similar work
Executed (as evidenced by work
Order & Completion Certificate) :
ii) Maximum Annual Turnover during
last 3(three) years (as evidenced
by Balance Sheets) :
iii) Concurrent Commitments (including
the works proposed to be sub-
Contracted) :
8) CRITERIA FOR QUALIFICATION OF SUB-CONTRACTOR:
i) Sl.No. 7(i) > Sl. No.6 (i) YES / NO

ii) Sl.No. 7(ii) > 1.00 x Sl. No.5 YES / NO
iii) Sl.No. 7(iii) > 2 x Sl.No. 7(ii) YES / NO
9) Based on above information, we M/s _____________________________________ (Name of

Main Contractor) propose M/s. __________________________________________ (Name of
proposed sub-contractor) as our sub-contractor for the above mentioned works. We understand
that notwithstanding above approval, we shall remain fully responsible for the
performance of the said sub-contractor and any failure of the sub-contractor shall not
absolve/relieve us of our responsibility to complete the works as per the terms and conditions
of the Contract.
NOTE: Bidders to fill all the details in the above proforma. Further Bidder shall also fill-in the details at
Sl.No.5 above based on the estimated value of the proposed work to be subcontracted.
(STAMP & SIGNATURE OF CONTRACTOR)
10) QUALIFICATION STATUS (TO BE STAMPED BY EIL) :

Gurugram
BS-VI (MS BLOCK) Annexure-XII to SCC
CONDITIONS FOR
ISSUE AND RECONCILIATION
OF MATERIALS
[ANNEXURE - XII TO SPECIAL CONDITIONS OF CONTRACT]
STANDARD No.
■
311 ENGINEERS CONDITIONS FOR ISSUE AND
$fg-ar INDIA LIMITED RECONCILIATION OF MATERIALS 7-82-0001 Rev. 1
,>iwn Jw9.-11 IA Govt ot Intlia UndertakIng)
Page 1 of 9
ffl"ilaT V"4'
2Tg'
CONDITIONS FOR ISSUE AND

RECONCILIATION OF MATERIALS
j .04"
XN"fr..
1 24.01.2014 Reaffirmed & Issued as Standard SM DJ RKD SC
Doc. No. 6-10-0001 Rev 0 has been revised
0 21.05.2008 AS GKI SCB VC
and issued as Standard
Standards Standards
Committee Bureau
No by by
Approved by

STANDARD No.
ENGINEERS CONDITIONS FOR ISSUE AND
011eg INDIA LIMITED RECONCILIATION OF MATERIALS
IA Govt of Indta Undertakingt
7-82-0001 Rev. 1
Page 2 of 9
Abbreviations:
MS Mild Steel
OFC Optical Fibre Cable
OTDR Optical Time Domain Report
Convenor: Sh. RK Das, ED (Construction)
Members : Sh. M Deshpande, GM (Construction)

Sh. M Natarajan, GM (C&P)
Sh. S Mukherjee, DGM (Construction)
Sh. Janak Kishore, DGM (Projects)

STANDARD No.
01 ENGINEERS CONDITIONS FOR ISSUE AND
INDIA LIMITED RECONCILIATION OF MATERIALS 7-82-0001 Rev. 1
* IA Govt ol Indo Undertakmg)
Page 3 of 9
CONTENTS
1.0 CONDITIONS FOR ISSUE OF MATERIALS 4
2.0 RETURN OF UNUSED MATERIAL/ SCRAP 4
3.0 CEMENT 5
4.0 REINFORCEMENT BARS /STRUCTURAL STEEL/PLATES 5
5.0 PIPING MATERIALS 6
6.0 EQUIPMENTS 7
7.0 CABLES 7
8.0 LINE PIPES 7
9.0 OPTICAL FIBRE CABLE 8
10.0 OFC JOINTING KITS 9

STANDARD No.
J11 ENGINEERS CONDITIONS FOR ISSUE AND
$g-
arfffl
1.12,1
Erdg INDIA LIMITED RECONCILIATION OF MATERIALS 7-82-0001 Rev. 1
IA Govt of Indo Underlakingt
Page 4 of 9
1.0 CONDITIONS FOR ISSUE OF MATERIALS
Whenever any material is issued by Owner, following conditions for issue of material in
addition to other conditions specified in the contract shall be applicable:
1.1 Necessary indents shall be raised by the Contractor as per procedure laid down by the
Engineer-in-Charge from time to time, when the materials are required for incorporation in
permanent works.
1.2 Materials shall be issued only for permanent works and not for temporary works, enabling
works etc. unless specifically approved by the Engineer-in-Charge.
1.3 The Contractor shall bear all other cost including lifting, carting from issue points to work
site/Contractor's store, custody and handling etc. and return of surplus/serviceable scrap
materials to Owner's storage points to be designated by the Engineer-in-Charge. No separate
payment for such expenditure shall be made.
1.4 No material shall be allowed to be taken outside the plant without a gate pass.
1.5 The Contractor shall be responsible for proper storage, preservation and watch & ward of
the materials.
2.0 RETURN OF UNUSED MATERIAL/ SCRAP
2.1 All unused/scrap materials shall be the property of the Owner and shall be returned in good
and acceptable condition category wise by the Contractor at his own cost to Owner's Store(s).
2.2 No credit shall be given to the Contractor for return of scrap. The Contractor should quote the
rates accordingly. Contractor shall make his own arrangements for weighing the cut offs to be
returned to Owner's stores.
2.3 In case the Contractor fails to return unused materials/ accountable scrap, then recovery for
such quantity of materials, not returned by the Contractor shall be affected at following penal
rates from the Contractor's bilis or from any other dues of the Contractor to the Owner:
S.
Material Penal Rates
No.
(a) Penal rate for non return of accountable scrap

1. Issue Rate + 25%
Penal rate for return of serviceable materials in or
(b)
excess of permitted % allowances Landed Rate + 25%
(in case issue rate are not
Penal rate for issuance of unplanned OFC jointing indicated in the contract)
(c)
kits
Penal rates for non return of Unused material and Twice the Issue Rates
(a) or penal rate for generating scrap in excess of or
2. permitted % allowances Twice the Landed Rates
(in case Issue Rates are
Penal rate for using excess amount of materials not indicated in the
(b)
like cement than permitted % allowances Contract)
NOTE : 1) Landed Rate shall be arrived from the latest Purchase Order of respective
material received at site by Owner/EIL.
Format No. 8-00-0001-F2 Rev. 0 Copyright EIL —All rights reserved

STANDARD No.
5fg-ar 2154--cg INDIA LIMITED
IA GoN of Ind■O Undenak.g)
RECONCILIATION OF MATERIALS 7-82-0001 Rev. 1
Page 5 of 9
2) In case more stringent penal rates have been indicated elsewhere in the
Contract (based on Project requirement), the same shall supersede the above
rates.
3.0 CEMENT
3.1 Cement as received from cement Manufacturer/Stockists shall be issued to the Contractor.
The theoretical weight of cement in each bag for issue purpose shall be considered as 50 Kg or
20 bags per MT. However, cement bags weighing upto 4% less shall be accepted by the
Contractors and charged for as full bag.
3.2 The Contractor is required to submit the design mix for different grades of concrete, keeping
in view the requirements stipulated in IS:456 and IS 10262, specifically regarding durability,
slump and water cement ratio and specific gravity of materials brought to site as analyzed in
the laboratories. The design shall be based upon absolute volume method and theoretical
consumption of cement shall be worked out on this basis. For other than concrete items, the
coefficients for consumption of cement shall be adopted as per CPWD practice.
3.3 The permissible variation between Cement actually used on the job and theoretical
consumption worked out on the basis stipulated in above para 3.2 and as determined by
Engineer-in-Charge shall be 3% (Three percent only).
If the actual consumption is more than 103% of the theoretical consumption, then recovery at
the penal rates for the quantity of cement beyond the limit of 103% of theoretical consumption
shall be affected as per clause 2.3 above.
3.4 Unused quantity of cement shall be returned by the Contractor to the Owner's stores in good
condition only.
3.5 The Contractor shall maintain a good store for storing cement issued to him. The flooring of
the storage house, the clearances of cement bags from the side walls/ floor & stack height etc.
shall be as instructed by the Engineer-in-Charge.
3.6 The contractor shall maintain a Cement Register in prescribed format and update the entries
on daily basis.
3.7 The cement store shall be offered for inspection and verification by the Engineer-in-Charge or
his authorized representative at any time when the Engineer-in-Charge feels the need to do so.
3.8 Empty cement bags shall be the property of the Contractor and shall have to be disposed off
by him.
4.0 REINFORCEMENT BARS / STRUCTURAL STEEL / PLATES
4.1 The scrap allowance for the reinforcement bars/structural steel including steel plate issued by
the Owner, shall be total 3% (2.5% accountable and 0.5% unaccountable) of the actual
consumption as incorporated in the works.
4.2 All serviceable reinforcement bars/structural steel/steel plates shall be issued in available
length/shapes/sizes and no claims for extra payment on account of issue of non-standard
lengths/shapes/sizes and bending etc. shall be entertained. Reinforcement bars and structural
steel shall be issued on weighment basis as per normal warehousing practice. In exceptional
circumstances, the reinforcement bars/ structural steel, if issued on linear measurement, the IS
coefficients for unit weight shall be considered. For the purpose of billing and accounting,
only linear measurements shall be taken and weight shall be calculated as per IS coefficients
in three decimals. The difference in unit weight as per IS and actual as issued, if any, shall be

STANDARD No.
--,112-
$Igu g INDIA LIMITED RECONCILIATION OF MATERIALS 7-82-0001 Rev. 1
-„„,,„-„, (A Govt ot Ind(o Itoeonotoo9)
Page 6 of 9
to Contractor's account and Contractor is deemed to have considered the same at the time of
bidding.
4.3 Reinforcement bars/structural steel/steel plates shall be issued only for those items where
Owner's supply has been specifically mentioned in Schedule of Rates/ Scope of Supply. The
storage of these items shall be done in such a way so as to avoid rusting/ damage to any kind
to the materials.
4.4 All reinforcement bars/structural steel (except M.S. Plates) in length of 2 meters and above
shall be considered as serviceable materials provided the material is in good and acceptable
condition. Reinforcement bars/structural steel section (except M.S. Plates) in lengths less than
2M shall be treated as scrap.
The contractor shall strive to avoid generation of cut pieces of length 2m and above, as far as
practicable, by effectively planning & executing the construction works.
4.5 For the purpose of accounting of the plates, all plates measuring not less than 1 Sq.m in area
and having any dimensions not less than 200mm when returned to Owner's store, shall be
considered as serviceable material. All other pieces shall be treated as wastage/scrap. The
Contractor shall prepare a plate cutting diagram in such a way that the minimum scrap is
generated. Also the cut plates should be used at proper places to reduce the scrap.
4.6 The serviceable cut pieces as mentioned in 4.4 & 4.5 above shall be considered as unused
material for reconciliation purpose.
4.7 Material appropriation shall be done and wherever applicable, the recovery at penal rates as
per clause 2.3 above shall be affected from the contractor.
5.0 PIPING MATERIALS
5.1 All serviceable pipes shall be issued in available lengths/shapes and no claims for extra
payments on account of issue of non-standard length & shape shall be entertained. Pipes shall
be issued on linear measurement basis. All valves, flanges, fittings etc. shall be issued on
number(s) basis. Contractor shall store the materials in such a way so as to avoid mixing of
different types of material and shall maintain complete identification and traceability at all
times.
5.2 The scrap allowance for pipes issued by the Owner shall be 3% (2.5% accountable + 0.5%
unaccountable) of the actual consumption as incorporated in the works.
5.3 All pipes in length of 2 meters and above shall be considered as serviceable material provided
the material is in good and acceptable condition and has clear identification and traceability
(Manufacturer's name, heat number/batch number and test certificates). Pipes in lengths less
than 2M shall be treated as scrap.
5.4 All unused/scrap pipes, valves, flanges, forged fittings like elbows, reducers tees shall be
returned by the Contractor category wise duly cleaned, greased and spec. marked at his own
cost to Owner's stores.

STANDARD No.
,31 --1 ENGINEERS CONDITIONS FOR ISSUE AND
fêt2s
(~ C1,01,,
1,
1 .345n.
INDIA LIMITED
(A Govt of Indo undertakmg)
RECONCILIATION OF MATERIALS 7-82-0001 Rev. 1
Page 7 of 9
6.0 EQUIPMENTS
Various equipment/materials intended for the installation shall be received by Owner in

unpacked, skid mounted, crated, packed or loose condition and shall be stored in the
warehouses and open yards. In general, materials shall be issued to the Contractor in `as
received' condition. It shall be the Contractor's responsibility to draw, load and transport all
materials from Owner's designated places of issue to the point of installation and return all
packing materials like steel frames, wooden boxes/scrap etc. to Owner's stores.
All materials supplied by the Owner shall be duly protected by the Contractor at his own cost
with appropriate preservative like primer, lacquer coating, grease etc. as required.
7.0 CABLES
Appropriation of cables shall be done as follows:
7.1 Al1 the surplus and serviceable cables out of the cables quantity(ies) issued by the Owner to
the Contractor shall be returned by the Contractor to the Owner's store in good condition and
as directed by the Engineer-in-Charge.
7.2 The Contractor shall be allowed a cutting/wastage allowance (accountable scrap) of 1.5% for
power cables and 3% for the control cables. This cutting/wastage allowance shall be
computed on the length of cables actually laid, measured and accepted.
7.3 All cables being returned to store should carry Aluminium sheet tags indicating the size &
type of cable. Cables of less than 15 meters length shall be termed as scrap. Cables of lengths
15M and above shall be termed as serviceable material & shall be returned size wise and
category wise to the Owner's store in wooden drums. Cables of serviceable length being
returned to stores in drum(s) shall be accepted only after Megger value continuity test and
physical measurement is carried out by the Contractor to the satisfaction of Engineer-in-
Charge. Empty cable drums and major packing material (as decided by Engineer-in-charge)
shall be Owner's property and shall be returned to Owner's Store/designated place without
any additional cost.
7.4 While carrying out material appropriation with the Contractor, the above points shall be taken
into account. All serviceable materials returned by the Contractor (size wise & category wise)
shall be deducted from the quantity(ies) issued to the Contractor for the respective sizes.
Scrap generated for power cable and control cable shall also be returned to Owner's store on
Lot basis. Wherever applicable, the recovery at penal rates as per clause 2.3 above shall be
affected from the contractor.
8.0 LINE P1PES
8.1 All bare/ coated line pipes as per Line Pipe specifications shall be issued on linear
measurement basis. The serviceable line pipes shall be issued in available lengths and shapes
and no claim for extra payment on account of issue of non-standard length and shape shall be
entertained. Contractor shall store and maintain the line pipes in proper manner to avoid
mixing of different classes of pipes. Contractor shall maintain complete identification and
traceability at all times. Al1 cut pieces when returned to Owner's storage points after beveling,
shall be considered as serviceable material provided:
a) Corrosion Protection Coating is intact.

STANDARD No.
k5-1
1 2,zi& ENGINEEFZS CONDITIONS FOR ISSUE AND
$1g-ar 22-
rt~dg-
Nyry INDIA LIMITED RECONCILIATION OF MATERIALS 7-82-0001 Rev. 1
Govt ol Indo Undettakingt
Page 8 of 9
b) Pipe pieces have pipe specifications, manufacturer's logo/name and heat number duly
authenticated with hard stamp of the authorized inspector as per approved procedure.
A11 cut pieces of pipes measuring less than 2 M shall be treated as wastage/scrap.
8.2 For the purpose of accounting of bare/ coated line pipes, following allowances shall be
permitted:
a) Unaccountable wastage
- upto 100 Km 0.1%
- 101 to 500 Km 0.07%
- beyond 500 Km 0.05%
b) Scrap (All cut pieces of pipes measuring 0.25%

less than 2 Meter)
c) Serviceable materials (All cut pieces of pipe 0.5%

measuring 2 Meter and above)
The percentage allowance shall be accounted on the basis of pipe book chainage for main
pipeline.
9.0 OPTICAL FIBRE CABLE
9.1 For the purpose of accounting of optical fibre cable, all cut pieces measuring in length of 40 m
and above when retumed to Owner's storage points shall be treated as serviceable materials.
All cut pieces of cable measuring less than 40 M shall be treated as scrap.
For the purpose of accounting of OFC (Optical Fibre Cable) following allowances shall be
permitted:
a) Unaccountable wastage 0.5%

b) Scrap (A11 cut pieces of cables measuring less than 40 M) 0.25%
c) Serviceable material (measuring 40m to 750m) 0.25%
The percentage allowance shall be accounted on the basis of pipe book chainage for main
pipeline.
Cables returned in original drum (measuring 750m and above) with Optical Time Domain
Report (OTDR) shall be considered as unused material.
9.2 The contractor shall strive to avoid generation of cut pieces of length 40m and above, as far as

STANDARD No.
INDIA LIMITED RECONCILIATION OF MATERIALS 7-82-0001 Rev. 1
IA Govt of Indo Undertaking)
Page 9 of 9
10.0 OFC JOINTING KITS
The Contractor shall make a schedule for use of Cable jointing kits and get the same approved
from Engineer-in-charge. The quantity mentioned in this schedule shall be termed as
`planned' usage quantity which shall be issued to the Contractor. However, any jointing based
on site requirements as decided by Engineer-in-charge shall be included in planned quantity.
Any unplanned jointing required to be carried out by the Contractor due to reasons not
attributable to Owner/EIL shall be issued from spare quantity, if available with Owner. Such
unplanned OFC Jointing Kits shall be charged from the contractor at penal rates as per clause
2.3 above.

BS-VI (MS BLOCK) Annexure-XIII to SCC: Integrity Pact
Job Number: B034
INTEGRITY PACT
[ANNEXURE - XIII TO SPECIAL CONDITIONS OF CONTRACT]

Gurugram
BS-VI (MS BLOCK) Annexure-XIV to SCC
FINANCIAL DETERRENT FOR VIOLATION

OF SAFETY NORMS BY CONTRACTORS
[ANNEXURE - XIV TO SPECIAL CONDITIONS OF CONTRACT]

Gurugram
FINANCIAL DETERRENT FOR VIOLATION OF SAFETY NORMS BY CONTRACTORS (APPLICABLE

TO ALL WORKS CARRIED OUT IN THE REFINERY BY CONTRACTORS)
All contractors working inside Refinery have to strictly follow safety norms as per BPCL rules and
regulations. Contractors who are violating safety norms while executing the job will be penalized
financially. Penalty amount and Reporting Authority for violation / non adherence of various safety
norms is given below.
Sr. REPORTING
VIOLATION OF HSE NORMS PENALTY AMOUNT
No. AUTHORITY
NON ADHERENCE OF WORK PERMIT CONDITIONS
1. Working without proper Authorization / Permit Rs 6000/- per Engineer-in-charge,

(Cold work) occasion Officers of F&S,
Head of Dept. (F&S/
Head HR Estates
2. Hot work without proper Authorisation/ Permit Rs. 12000/- per Engineer-in-charge,
occasion and Officers of F&S,
delisting / holiday
Head of Dept. (F&S/
listing of 3 years if Mfg/OM&S/Maint./E&C P&U/
repeated. Proj / P&CS/ AS), Section
Head HR Estates
3. Violation of any of the conditions specified in the Rs 2000/- per permit. Engineer-in-charge,
permit Officers of F&S,
Head of Dept. (F&S/
Head HR Estates
4. Use of mechanically propelled equipment / engine / Rs. 1000/- per Engineer-in-charge,

generator set without / with faulty spark arrestor equipment per Officers of F&S,
occasion.
Head of Dept. (F&S/
Head HR Estates
5. Non-display of name board, permit etc., at site Rs 600/- per Engineer-in-charge,

location where job is Officers of F&S,
being executed.
Head of Dept. (F&S/
Penalty will be Mfg/OM&S/Maint./E&C P&U/
repeated if not Proj / P&CS/ AS), Section
rectified within 3 days. Head HR Estates
VIOLATION OBSERVED WHILE WORKING AT HEIGHT
6. Working at height without safety belt Rs 1000 / per person Engineer-in-charge,

arrangement as required i.e. without safety belt / Non per occasion. Officers of F&S,
use of double lanyard safety belt.
Head of Dept. (F&S/
Head HR Estates

Gurugram
7. Throwing up/down any material from height or not Rs. 1000/- per Engineer-in-charge,
making proper provision to bring down material safely occasion Officers of F&S,
from height
Head of Dept. (F&S/
Head HR Estates
8. Non standard/unsafe platform/ladder Rs. 2000/- per case Engineer-in-charge,

Non standard/unsafe Scaffolding per day Officers of F&S,
Use of Uncertified Scaffolding Head of Dept. (F&S/

Head HR Estates
NON USE OF PERSONAL PROTECTIVE EQUIPMENT
9 For not using Non Respiratory Personal Rs. 1000/- Engineer-in-charge,

Protective Equipment (Helmet, Officers of F&S,
Per day/item/person
goggles, gloves, safety belts, Boiler suit, Safety Shoes Head of Dept. (F&S/
etc.) Mfg/OM&S/Maint./E&C P&U/
Head HR Estates
10 For not providing Respiratory -Personal Rs. 5000/- per case Engineer-in-charge,
Protective Equipment prescribed in Work permit/job per day Officers of F&S,
safety plan /B.A. set/canister mask/B.A. compressor Head of Dept. (F&S/
etc) Mfg/OM&S/Maint./E&C P&U/
Head HR Estates

Gurugram
VIOLATION OBSERVED IN ELECTRICAL WORK
11 Non use of ELCB , using poor joints of cable, using Rs 5000/- per item Engineer-in-charge,
naked wire without top plug into the socket , per day Officers of F&S,
laying wire/cables on the roads, carrying out
electrical jobs by incompetent person Head of Dept. (F&S/
Head HR Estates
12 Non deployment of the Licensed electricians for Rs. 2000/- per person Engineer-in-charge,
electrical job. per job Officers of F&S,
Head of Dept. (F&S/
Head HR Estates
13 Working/ on live electrical circuits without work Rs. 5000/- per case Engineer-in-charge,
permit/authorization per day Officers of F&S,
Head of Dept. (F&S/
Head HR Estates
VIOLATIONS IN EXCAVATION WORK
14 Unsatisfactory fencing / barricading of Rs. 2000/- per item Engineer-in-charge,

excavated areas, per day Officers of F&S,
Not providing proper shoring / strutting Head of Dept. (F&S/
/proper slope and Mfg/OM&S/Maint./E&C P&U/
Not keeping the excavated earth at least 1.5M away Proj / P&CS/ AS), Section
from excavated area Head HR Estates
VIOLATIONS OBSERVED IN ROAD SAFETY
15 Driving BPCL or Contractor’s vehicle without Rs. 1000/- per case Any officer through
license from transport authority.
Head of Dept (F&S)
16 Over speeding of jeeps / buses, rash driving, wrong Rs. 2000/- per case Any officer through
side parking.
Head of Dept (F&S)
17 Driving hydra/Crane/fork lift above its speed limit Rs. 1000/- per case Engineer-in-charge,
fixed for BPCL- K R roads. Officers of F&S,
Head of Dept. (F&S/
Head HR
18 Entry of contractor’s vehicle in No Entry Area Rs. 1000/- per case Engineer-in-charge,
without proper authorization. Officers of F&S,
Head of Dept. (F&S/
Head HR

Gurugram
19 Entry of any person in barricaded area marked with Rs. 1000/- per person Engineer-in-charge,
tape. Officers of F&S,
Head of Dept. (F&S/
Head HR
20 Riding on material handling vehicles or trolleys Rs. 500/- per case Engineer-in-charge,
Officers of F&S,
Head of Dept. (F&S/
Head HR
21 Sitting or allowing sitting along with the drivers on Rs. 500/- per case Engineer-in-charge,
fork lift. Officers of F&S,
Head of Dept. (F&S/
Head HR
22 Vehicle Accident- i.e. overturning, falling in Rs 5000/- per case Engineer-in-charge,
pits, damaging equipment , hitting another plus replacement / Officers of F&S,
vehicle etc. repair charges
Head of Dept. (F&S/
incurred by BPCL Mfg/OM&S/Maint./E&C P&U/
for BPCL owned Proj / P&CS/ AS), Section
material Head HR
NON DEPLOYEMENT OF REQUIRED MANPOWER
23 Non-deployment of safety supervisor / supervisor Rs. 2000/- per Engineer-in-charge,

responsible for safety at work site person per day Officers of F&S,
Head of Dept. (F&S/
Head HR
24 Failure to maintain safety register and record by Rs. 2000/- per Engineer-in-charge,
Contractor Safety Supervisor or Supervisor responsible occasion Officers of F&S,
for safety
Head of Dept. (F&S/
Head HR
25 Failure to have weekly safety site inspection / Rs. 2000/- per Engineer-in-charge,
audit and monthly safety meeting and maintain record occasion Officers of F&S,
(by contractors themselves) Head of Dept. (F&S/
Proj / P&CS/ AS), Section Head
HR
26 Failure to conduct tool box meeting every day and Rs. 500/- per day Engineer-in-charge,
maintain the records of the same. Officers of F&S,
Head of Dept. (F&S/
Head HR
th
27 Failure to submit the monthly HSE report by 5 Rs. 200/- per day Engineer-in-charge through
respective HOD

Gurugram
of next month to Engineer-in-charge
VIOLATION OF STATUTORY REQUIREMENT
28 Acting in contravention to any of the provision Rs. 1000/- per Engineer-in-charge,

mentioned in Factories Act 1948 and/or the rules occasion Officers of F&S,
framed there under including all amendments thereto.
Head of Dept. (F&S/
Head HR Estates
29 Failure to maintain records as per statutory Rs. 10000/- per Engineer-in-charge,

requirement like occasion Officers of F&S,
1. Form No. 1A – for the shed/s constructed by Head of Dept. (F&S/
contractor
2. Form No. 6 – Certificate of fitness Proj / P&CS/ AS), Section
3. Form No. 10 – Register of workers attending Head HR Estates
machinery
4. Form No. 11 – Report of Examination of
Hoist/Lift/Lifting tackles.
5. Form No. 13 – Report of Examination of any
pressure vessel brought by the contractor at
refinery site.
6. Form No. 16 – Notice of periods of works for
adult workers
7. Form No. 17 – Register of adult workers
8. Form No. 23 – Special certificate of fitness
9. Form No. 29 – Muster Roll
OCCURENCES OF INDUSTRIAL ACCIDENTS

30 Failure to furnish a first information report Rs. 1000/- per Engineer-in-charge,
(FIR) as per prescribed Pro-Forma within 4 hours occasion Officers of F&S,
of the incident. Head of Dept. (F&S/
Head HR Estates
31 Failure to arrange immediate investigation / Rs. 1000/- per Engineer-in-charge,

evidences /documents of the incident and furnish occasion Officers of F&S,
within 24 hours to BPCL Engineer-In- Charge. Head of Dept. (F&S/
Head HR Estates
32 Keep and maintain proper records of all Rs. 1000/- per Engineer-in-charge,
incidents occurred at work site occasion Officers of F&S,
Head of Dept. (F&S/
Head HR Estates

Gurugram
33 Failure to report to BPCL supervisor on - the - job, Rs. 5000/- per Engineer-in-charge,
medical centre and area safety officer any injury to occasion Officers of F&S,
his employees or any near miss or any hazardous/
Head of Dept. (F&S/
dangerous incident at work site within the Refinery
premises or hiding of any accident or near miss.
Head HR Estates
34 Negligence on contractor’s part which has resulted in Engineer-in-charge,
an Injury/fire Officers of F&S,
Rs.1,00,000/- per Head of Dept. (F&S/

Lost Time Injury Mfg/OM&S/Maint./E&C P&U/
person
Fatality Rs. 5,00,000/- per Head HR Estates
person
35 Negligence on contractors part which has resulted Engineer-in-charge,

in Officers of F&S,
Minor Fire/Explosion/ etc Rs 1,00,000/- Head of Dept. (F&S/
Rs 2,00,000/- Proj / P&CS/ AS), Section
Major Fire ( Reportable)
Head HR Estates
VIOLATION OF LABOUR LAWS
36 Working beyond statutory limits by contractor’s Rs. 1000/- per Engineer-in-charge,

workers person per day Officers of F&S,
Head of Dept. (F&S/
Head HR
37 Deployment of contractor's employees Rs. 5000/- per person Engineer-in-charge,
including supervisors without receiving necessary per day and holiday Officers of F&S,
training on safety for working in the refinery. listing of contractor
Head of Dept. (F&S/
for 6 months if Mfg/OM&S/Maint./E&C P&U/
repeated Proj / P&CS/ AS), Section
Head HR
38 Deployment of contractor’s employees including Rs. 1000/- per Engineer-in-charge,
supervisors without undergoing their medical person Officers of F&S,
examination, by the authorized medical professional Head of Dept. (F&S/
having qualification of MBBS + AFIH. Mfg/OM&S/Maint./E&C P&U/
Deployment of workers on high risk jobs like working in
Head HR
confined space, working at height, working under water,
etc. without being examined and certified as medically fit
for such jobs by the doctors who are authorized to
certify for such jobs.
39 Non subjecting to periodic medical examination after Rs. 1000/- per Engineer-in-charge,
every six months after deployment of workers including person Officers of F&S,
supervisors on the job by the certifying surgeon. Head of Dept. (F&S/
Head HR

Gurugram
40 Deployment of child or adolescent Rs. 10,000/- per Engineer-in-charge,

person Officers of F&S,
Head of Dept. (F&S/
Head HR
41 Use of untested and uncertified pressure vessel. Rs. 5000/- per Engineer-in-charge,
occasion Officers of F&S,
Head of Dept. (F&S/
Head HR
42 Use of untested and uncertified lifting Rs. 5000/- per Engineer-in-charge,

tools/tackle occasion Officers of F&S,
Head of Dept. (F&S/
Head HR
VIOLATION IN MATERIAL HANDLING
43 Improper material handling/ Rs. 1000/- per Engineer-in-charge,

Manually handling of heavy material when it requires occasion Officers of F&S,
using mechanical equipment/use of Head of Dept. (F&S/
substandard/defective material handling Mfg/OM&S/Maint./E&C P&U/
trolleys/ hand cart.
Head HR
44 Failure to submit duly filled pre use check list for any Rs. 1000/- per Engineer-in-charge,
new machine or equipment brought at site occasion Officers of F&S,
Head of Dept. (F&S/
Head HR
45 Inadequate supervision at work site( absence of Rs. 2000/- per Engineer-in-charge,
supervisor/designated employee as supervisor from site occasion Officers of F&S,
for more than 30 Minutes when work is in progress)
Head of Dept. (F&S/
Head HR
SAFETY PERFORMANCE DISPLAY BOARD
46 Safety performance score board not displayed. Rs. 100/- per day Engineer-in-charge,
Officers of F&S,
Head of Dept. (F&S/
Head HR
VIOLATIONS IN USE OF GAS CYLINDERS

Gurugram
47 Unsafe handling of compressed gas cylinders No trolley Rs. 500/- per Engineer-in-charge,
or jubilee clips or double gauge regulator or flash back item per occasion Officers of F&S,
arrestor on both gas lines & both ends or improper
storage / handling or cylinders without caps when not in Head of Dept. (F&S/
use/damaged hoses) Mfg/OM&S/Maint./E&C P&U/
Head HR
VIOLATIONS DURING RADIOGRAPHY PROCESS
48 Radiography without authorization / Rs. 10000/- per Engineer-in-charge,

Non barricading the area during radiography occasion Officers of F&S,
Head of Dept. (F&S/
Head HR
49 Non alerting people working in vicinity, before start of Rs. 1000/- per Engineer-in-charge,
Radiography jobs occasion Officers of F&S,
Head of Dept. (F&S/
Head HR
MISCELLANEOUS
50 Damage to fire hydrant & monitors, fire extinguishers Rs. 2000/- per case Engineer-in-charge,
including non return of extinguishers and Cost incurred Officers of F&S,
by BPCL for repair /
Head of Dept. (F&S/
replacement Mfg/OM&S/Maint./E&C P&U/
Head HR
51 Poor House-keeping Rs. 5000/- per Engineer-in-charge,
Head of Dept. (F&S/
Head HR
52 Removal of grating/cover/lid on any opening in floor or Rs. 1000/- per Engineer-in-charge,
vessel. occasion Officers of F&S,
Head of Dept. (F&S/
Head HR
53 Use of dangerous portable tools / and tools Rs. 1000/- per Engineer-in-charge,
like grinding machine, drilling occasion Officers of F&S,
machine, pneumatic excavators/drill by unskilled
worker. Head of Dept. (F&S/
Head HR
54 Operating/allow to operate any machine without Rs. 1000/- per Engineer-in-charge,
having guard on its dangerous/rotating part of the occasion Officers of F&S,
machine or an equipment.
Head of Dept. (F&S/
Head HR

Gurugram
55 Horseplay at work site Rs1000 /- per Engineer-in-charge,

Head of Dept. (F&S/
Head HR
56 Shifting of debris from one location to another/ Rs. 10000/- per Engineer-in-charge,
dumping debris at unauthorized place. occasion Officers of F&S,
Head of Dept. (F&S/
Head HR
57 Use of mobile in plant areas Rs 10000/- per Engineer-in-charge,
person per Officers of F&S,
occasion. Head of Dept. (F&S/
Head HR
Notes :
1. The above penalties will be applicable for all the contract jobs carried out for BPCL-KR and covered by
BPCL-KR HSE norms / work permit system.
2. Engineer-in-charge, Fire& Safety Officers and Officers from the Operating Departments will report such
violations through their Department Head to the respective contracting department (P&CS or Projects)
for necessary action. Reporting Authority has been indicated against each violation.
3. On advice from the Reporting Authority, the respective contracting department (P&CS or Projects) shall
make the deductions from the next payment due to the contractor.
4. The above penalties shall be doubled, in case of violations more than 3 times during the contract period
for a particular contract. For annual and other rate contracts, Purchase Orders awarded as part of the
rate contract shall be considered for this.
5. In case of frequent penalties for a particular contractor, necessary action such as holiday listing /
delisting will be taken.
6. Whenever specified in the contract, contractors are required to adhere to the following additional safety
requirements. Penalties are applicable as above for violation of these conditions:
a) All contractors shall themselves arrange weekly safety site inspection / audit and monthly safety
meetings and records should be maintained.
b) All contractors shall submit monthly HSE report to respective Engineers-in-Charge by the 5th of
the next month. Report should carry details of precautions against accident and injury to any of the
workers or to any person or persons or of weekly safety site inspection / audit, monthly safety
meeting, details about records maintained by Safety Supervisor and any other information felt
necessary by the Engineer-in-Charge for the safe execution of the job.
7. Implementation of the above financial penalties for violation of HSE norms does not absolve the
contractors from their responsibilities to take at all times, due and proper precautions, to avoid injuries
and accidents.
8. Contractors shall own the full responsibility for any accident and injury to any of the workers or to any
person or persons or property arising clue to violation of HSE norms by contractors even though
financial penalty is not applied for such violation. Imposition of these financial penalties does not absolve

Gurugram
contractors from any of the responsibilities as per the General Conditions of Contract, Special
Conditions of Contract and Special Safety Conditions.
9. All such financial penalties imposed on contractors shall be displayed / Publicized appropriately by the
Contracting Department.”
*****************

Gurugram
BS-VI (MS BLOCK) Annexure-XV to SCC
METHODOLOGY FOR PROCURMENT OF

STRUCTURAL STEEL, TMT BARS & CEMENT
BY CONTRACTORS

Gurugram
BS-VI (MS BLOCK) Annexure-XV to SCC
1. METHODOLOGY FOR ACCEPTANCE OF CEMENT MANUFACTURERS
1.1 Cement manufacturers having valid BIS certificate and listed in the BIS website as on date of
procurement of cement shall be allowed for supply of cement and contractor shall procure
cement from them with prior intimation to Engineer-in-charge.
1.2 Tests after receipt of cement at site:
Each batch of cement (week wise as mentioned on cement bags) supplied by the contractor
after delivery at site shall be subjected to the tests and analysis required by the relevant Indian
Standard Codes. The contractor shall carry out and bear the cost of all tests and analysis to
ensure quality of cement before using in actual works.
2. METHODOLOGY FOR ACCEPTANCE OF STRUCTURAL STEEL AND TMT BAR

MANUFACTURERS
2.1 Steel manufacturers having valid BIS certificate and listed in the BIS website as on date of
procurement of steel shall be allowed for supply of steel (Structural steel and TMT bars) and
contractor shall procure from them with prior intimation to Engineer-in-charges.
2.2 Tests after receipt of structural steel at site:
In addition to availability of valid BIS license and MTC, for each category/size of structural steel
procured, one sample from every 50 MT or part thereof shall be drawn and tested in approved
laboratory. The charges for such testing shall be borne by the contractor.
2.3 Tests after receipt of TMT bars at site:
In addition to availability of valid BIS license and MTC, sample as specified under shall be drawn
and tested in approved laboratory. The charges for such testing shall be borne by the
contractor.
 Under 10mm bars, one sample for each 25 MT (or part thereof) for consignment below 100 MT
and one sample each 40 MT (or part thereof) for consignment above 100 MT shall be tested.
 For 10mm to 16mm bars, one sample for each 35MT (or part thereof) for consignment below 100
MT and one sample each 45 MT (or part thereof) for consignment above 100 MT shall be tested.
 Over 16mm bars one sample for each 45 MT (or part thereof) for consignment below 100 MT
and one sample each 50 MT (or part thereof) for consignment above 100 MT shall be tested.

Gurugram
BS-VI (MS BLOCK) Annexure-XVI to SCC
Job Number: B034
CALIBRATION REQUIREMENTS OF
MONITORING AND MEASURING
[ANNEXURE - XVI TO SPECIAL CONDITIONS OF CONTRACT]

Gurugram
CALIBRATION REQUIREMENTS OF STANDARD No.
151MTRY ENGINEERS MONITORING AND MESURING DEVICES AT
INDIA LIMITED 7-82-0002 Rev. 0
*igiriaRteg, (A Govt of India Undertaking) CONSTRUCTION SITES Page 1 of 5
1-3=fro-r r4-4- urT PdRicril

1 cHILIA
armeicbdi
CALIBRATION REQUIREMENTS OF
MONITORING AND MEASURING
'3-
0 28.04.2015 Issued as Standard
DJ /k MD SC
Standards Standards
Rev. Prepared Checked Committee Bureau
No by by
Approved by

lafaZIE'T CALIBRATION REQUIREMENTS OF STANDARD No.
ENGINEERS
5.ge1105ieg INDIA LIMITED MONITORING AND MEASURING DEVICES 7-82-0002 Rev. 0
141R7f ERP12 051.740,71)
(AGO
of
In AT CONSTRUCTION SITES
Undertaking)
Page 2 of 5
Abbreviations:
ABS ABS Consultancy

BIS Bureau of Indian Standards
BV Bureau Veritas
CELL Certification Engineers International Ltd.
DNV Det Norske Veritas
IRS Indian Registrar for Shipping
LRS Llyod's Register Group Limited
NABL National Accreditation Board for Testing and Calibration Laboratories
PMI Positive Material Identification
Convenor: Sh. M Deshpande, ED (Construction)
Members: Sh. S N Bhatnagar, GM (Construction)

Sh. Rajeev Jain, DGM, (C&P)
Sh. Janak Kishore , DGM (Projects)
Sh. Ravindra Kumar , AGM (Construction)

Format No. 8-00-0001-F2 Rev. 0 Copyright EIL — An rights reserved
ENGINEERS CALIBRATION REQUIREMENTS OF STANDARD No.
e.if fetiaieU INDIA UMITED MONITORING AND MEASURING DEVICES 7-82-0002 Rev. 0
Iffllerr eleasteaxamni) Inda
ovt of
IAG AT CONSTRUCTION SITES
Undertalong)
Page 3 of 5
Requirement for control of monitoring and measuring devices.
SI.
Description Calibration requirements Frequency Remarks
No.
A. Civil-Survey
Theodolite To check for permanent once in a year or Record to be
adjustments by traversing project duration maintained
and observing the closing whichever is earlier (See note below)
error
Levels To check by Backsight/ Every use Record to
Foresight readings, the be maintained
temporary adjustments of (See note below)
level
A.3. Steel measurement ---- ---- "Freemans"
tapes make or BIS
approved make
shall be used.
Mutilated, or
broken tapes
shall not be
used.
c. Marking on the
tape shall be
legible
A.4. Cross staff --- --- Same as 3b&3c

above
Distomat Actual Physical Before using Records to be
Verification at Site first time at site maintained
Total Station To check for permanent once in a year or Record to be
adjustments by traversing project duration maintained
and observing the closing whichever is earlier (See note below)
error,etc.
B. Civil Laboratory
All balances- Check for zero error Whenever used ---
Mechanical
Weigh Calibration of scales Once in three Records to be
Batcher/Batching Months maintained
Plant
Cube testing Calibration certificate from As per Records to be
machine manufacturers or from manufacturer maintained
reputed calibrating agency. specification or
once a year
whichever is earlier
Moisture Meter Calibration of scales 6 months Records to be
maintained

Note: If Error is found, it has to be sent to manufacturers or their authorized agents for
rectification and certification. Reputed calibrating agency shall be NABL
accredited for relevant testing.

ENGINEERS
INDIA LIMITED MONITORING AND MEASURING DEVICES 7-82-0002 Rev. 0
1.27.1eResrv mows° (A Govt. of India Undertaking)
Sl.
No.
C. Mechanical/ Electrical/Welding
C.1 Pressure Gauges Calibration certificate from Once in 6 months Records to be
reputed laboratories or maintained
calibrate by dead weight
testers with standard weights
or with master Gauge
C.2 Dial gauges Check for Zero Error Whenever used ---
C.3 Dead Weight Calibration from As per Records
Tester manufacturer or reputed manufacturer's (Calibration
Calibrating agency. recommendation or certificate) to
Calibration certificate shall once in a six month be maintained
not be older than one month whichever is
from the date of earlier.
mobilization.
C.4 Vernier caliper/ Check for Zero error Whenever used ---
screw gauge
C.5 Holiday tester Calibration from Once in 6 months Records to
manufacturer or reputed be maintained
calibrating agency or by
calibrating by zeep meter.
C.6 Elcometer Check with standard test Before use Records to

films supplied by the be maintained
manufactures
C.7 Universal Testing Calibration Certificate As per Records to
Machine from any reputed third party manufacturer's be maintained
inspection agency. viz, recommendation or
CEIL, LRS, BV, ABS, DNV once a year
or IRS. whichever is earlier
C.8 Charpy V-notch Calibration Certificate As per Records to be
Impact testing from any reputed third party manufacturer's maintained
machine inspection agency. viz, recommendation or
CEIL, LRS, BV, ABS, DNV once in a year
or IRS. whichever is earlier
C.9 Hardness Testing Check with the standard test Before use Records to be
Machine block supplied with the maintained
machine as per
manufacturer's
Recommendation
C.10 Chemical Analysis Check with the Before use Records to be
,ex :PMI etc. standard samples maintained
C.11 Various Digital Calibration Certificate from Once in Six Records to be
and Analog reputed laboratories or the Months or as per maintained
meters manufacturer manufacturer's
recommendation
whichever is
earlier.

Note: If Error is found, it has to be sent to manufacturers or their authorized agents for
rectification and certification. Reputed calibrating agency shall be NABL
accredited for relevant testing.

lalfteq ENGINEERS
eig em Eitateg INDIA LIMITED MONITORING AND MEASURING DEVICES 7-82-0002 Rev. 0
1.41V, eleCAU mom) (A Govt of India Undertaking)
SI.
No.
C.12 Variable current, Calibration Certificate from Once in Six Records to be
voltage and reputed months maintained
resistance laboratories
generators
C.13 Temperature/ Calibration from Once in Six Records to be
Pressure Recorders manufacturer or any months maintained
reputed calibrating
agency
C.15 Temperature Calibration Certificate Once in Six months To be discarded
gauges from reputed in case of damage
laboratories or malfunctioning
C.16 Thermocouples Manufacturer's Certificate or --- ---
Chemical Check
C.17 Vibration probes Calibration from Once in a year To be discarded
reputed laboratory in case of
damage or
malfunctioning
C.18 Decibel-meter Calibration from Once in a Year - do -
reputed laboratory
Note: If Error is found, it has to be sent to manufacturers or their agents for rectification
and certification & reputed laboratory shall be NABL accredited for relevant
testing.

BS-VI (MS BLOCK) Annexure-XVII to SCC: QMS
RELEASE OF FRONT TO THE

CONTRACTOR
[ANNEXURE - XVII TO SPECIAL CONDITIONS OF CONTRACT]

Gurugram
BS-VI (MS BLOCK) Annexure-XVII to SCC: QMS
1. Fronts shall be released to the Contractor as per the following schedule:
Physical front
Description/ Time (Corresponding to
Drawing front
period drawing)
On award of work 40% shall be released to Contractor on 30%

mobilization at site
At 25% of time period 65% (However, 100% drawing along with 50%
matching material for underground piping to
be issued)
At 50% of time period 75% 65%
At 75% of time period 100% 100%
Note:- The above time period shall be read as contractual completion period as mentioned in
the Fax of Acceptance.

Gurugram
_______________________________________________________________________________________________________________________________________
SCHEDULE OF RATES
NAME OF WORK: PILING WORKS FOR BS-VI MS BLOCK PROJECT OF M/S BPCL KOCHI
REFINERY, KOCHI, KERALA
BIDDING DOC. NO.: BM/B034-0MN-CE-TN-8000/1000
Format No. 9-5119-0001 Rev.2 Copyright EIL – All rights reserved

_______________________________________________________________________________________________________________________________________
TABLE OF CONTENTS
SL. No. of
DESCRIPTION
NO. SHEETS
1. SCHEDULE OF RATES-TOP SHEET & TABLE OF CONTENTS 02
2. PREAMBLE TO SCHEDULE OF RATES 01
3. SCHEDULE OF RATES – DETAILED DESCRIPTION (FORMSP-1) 08
4. SCHEDULE OF RATES – SHORT DESCRIPTION (EXCEL FILE) (FORM SP-2) 08
5. DETAILS OF TAXES & DUTIES (FORM SP-3) 01

PREAMBLE TO SCHEDULE OF RATES
1.0 The Schedule of Rates shall be read in conjunction with all other sections of this Bidding Document.
2.0 The CONTRACTOR is deemed to have studied the drawings, specifications and details of works to be done within the Time Schedule and should have acquainted
himself of the conditions prevailing at site.
3.0 The quantities shown against the various items are only approximate and may vary to any extent individually subject to conditions given in General Conditions of
Contract/Special Conditions of Contract.
4.0 No claim shall be entertained during currency of this Contract towards any items due to the above including where the CONTRACTOR has quoted low/ high rates.
5.0 EIL / Owner reserves the right to interpolate or extrapolate the rates for any new item of work not covered in Schedule of Rates from the similar items already
available in schedule of rates. In case any activity though specifically not covered in schedule of rates descriptions but the same is covered under scope of work/
scope of supply/specification/ drawings etc. no extra claim on this account shall be entertained, since Schedule of Rates is to be read in conjunction with all other
documents forming part of the Contract.
6.0 All items of work mentioned in the Schedule of Rates shall be carried out as per the specifications, drawings and instructions of EIL and the rates are deemed to
be inclusive of material, consumable, labour, supervision, tools & tackles and detailing of construction/fabrication drawings, isometric wherever required as called
for in the detail specification and conditions of the Contract.
7.0 EIL / Owner reserves the right to cancel/ delete/ curtail any item or group of work if necessary. Such a step shall not be construed as reason for changing the rates.
8.0 Excel file of SOR
i) Item description provided in Schedule of Rates (Short Description) is in brief, which is print out of Excel file of SOR. While quoting and filling the rate in the
Schedule of Rates (Short Description), Bidder shall take into consideration complete scope of work/item description as mentioned in Schedule of Rates
(Detailed Description) for the relevant item. The rate quoted in Schedule of Rates (Short Description) shall be deemed to include all activities of work mentioned
in item description of Schedule of Rates (Detailed).
ii) Item or programme in the soft copy shall not be modified or altered by the Bidder.
iii) The file has been made in such a way that the amount for a particular item, total of a particular discipline and the total in summary of prices shall be computed
automatically once the rate is entered.

Subject : PILING WORKS FOR BS-VI MS BLOCK PROJECT OF M/s BPCL KOCHI REFINERY, KOCHI, KERALA
Tender No. : BM/B034-0MN-CE-TN-8000/1000
SCHEDULE OF RATES – DETAILED

(FORM SP-1)

Gurugram
The drawing, design and details given in this format are the property of ENGINEERS INDIA LIMITED. They are merely loaned on the borrower's express agreement that they will not be reproduced, copied, exhibited or used, except in the
limited way permitted by a written consent given by the lender to the borrower for the intended use. EIL 1641-1915, Revision 1.A4 297 x 210.
Schedule of Rates
for
Civil-Structural and Architectural Works
Tender No. B034-0MN-81-41-CE-T-8000 Part 0 0 ISSUED FOR TENDER SLB S VKP
Tender
PILING WORK
Name
REV DATE PURPOSE BY CHECKED APPROVED

Client : Bharat Petroleum SCHEDULE OF RATES Rev
ENGINEERS INDIA LTD Project : MS BLOCK PROJECT B034-0MN-81-41-CE-SOR-8000-0 0
Bidder's Bidder's
NEW DELHI Date Div.: STRUCTURAL Dept.: STRUCTURAL
Stamp Signature SHEET 1 OF 7
The drawing, design and details given in this format are the property of ENGINEERS INDIA LIMITED. They are merely loaned on the borrower's express agreement that they will not be reproduced, copied, exhibited or
used, except in the limited way permitted by a written consent given by the lender to the borrower for the intended use. EIL 1641-1915, Revision 1.A4 297 x 210.
Rate in Rupees
S. No. Item No Description of Items Unit Quantity Amount in Rs.
Figures Words
1 G000.00.00 GEOTECHNICAL
2 G202.00.00 CONSTRUCTION OF BORED CAST-IN-SITU RCC
PILES
3 G202.03.00 Construction of bored cast-in-situ RCC straight shafted
piles ( CEMENT SUPPLIED BY CONTRACTOR at his
own cost and duly approved by engineer in charge)
4 G202.03.05V07 Rate per meter length in INCREASE in pile length over M 2800
specified length ( cement Supplied by Contractor at his
own cost and duly approved by Engineer-in-Charge)
( Diameter of pile - 500 mm, Length of pile - 13 M )
5 G202.04.00 EMPTY BORING

6 G202.04.01V03 Boring up to a depth of cut-off level of pile as per the M 5600
specification & requirement of AFC drawings & carry out
any ancillary work adjunct to piling work, disposal of
surplus materials including earth, muck etc beyond
specified lead, shifting plant and equipments from one
pile location to another, all complete as per
specifications,drawings & directions of Engineer-In-
Charge.
( Diameter of pile - 500 mm )
7 G202.07.00 BORED CAST-IN-SITU ST. SHAFTED PILES (CEMENT

BY CONTRACTOR)
8 G202.07.03V28 Construction of Bored cast-in-situ RCC straight shafted M 32200
piles as specified in specific requirements and as per
items given below by approved techniques to depths
specified using stone chips of 20mm and down size,
through all types of soil strata, maintaining borehole sides
in position by bentonite slurry by suitable method, tremie
concreting, supply of necessary material including

ENGINEERS INDIA LTD Project : MS BLOCK PROJECT B034-0MN-81-41-CE-SOR-8000-0
Bidder's Bidder's 0
NEW DELHI Date SHEET 2 OF 7
Stamp Signature Div.: STRUCTURAL Dept.: STRUCTURAL
Rate in Rupees
Figures Words
plastisizers if required, mobilization of piling rigs and other
ancillary equipments/accessories as specified including
demobilization etc complete, labour & carry out any
ancillary work adjunct to piling work, disposal of surplus
materials including earth, muck etc beyond specified
lead, shifting plant and equipments from one pile location
to another, all complete as per specifications, drawings &
direction of Engineer-in-charge (Cost of reinforcement is
excluded, cement supplied by contractor at his own cost
and duly approved by Engineer-in-Charge).
( Diameter of pile - 500 mm, Length below COL - 13 ,
Grade of concrete - 30 )
9 G202.07.04V05 Construction of bored cast-in-situ RCC straight shafted M 4200
piles by suitable ROCK CUTTER/ROCK DRILLING BIT in
Disintegrated/weathered/Hard rock strata, to depths
specified using stone chips of 20mm and down size,
maintaining borehole sides in position by bentonite slurry
by suitable method, tremie concreting supply of
necessary material including plastisizers if required,
mobilization of piling rigs and other ancillary
equipments/accessories as specified including
demobilization etc complete, labour & carry out any
ancillary work adjunct to piling work, disposal of surplus
material including earth, muck etc beyond specified lead,
shifting plant equipments from one pile location to
another, all complete as per specifications, drawing &
direction of Engineer-in-charge (Cost of reinforcement is
excluded, cement supplied by contractor at his own cost
and duly approved by Engineer-in-Charge).
( Diameter of pile - 500 mm, Length below COL - 13 ,
Grade of concrete - 30 , Sockting length into rock - 1.5 M
)
10 G205.00.00 STEEL REINFORCEMENT

Bidder's Bidder's 0
Rate in Rupees
Figures Words
11 G205.03.00 Steel reinforcement of HYSD bars confirming to IS:1786
(latest version) (steel supplied by contractor at his own
cost and duly approved by engineer in charge)
12 G205.03.07 Placing in position high strength deformed steel bars MT 850
reinforcement of grade Fe500D conforming to IS:1786,
(latest version) for RCC Bored Cast- in -situ piles for full
length of pile, straightening, cleaning, decoiling, cutting,
bending to required shape & lengths as per details,
binding with contractor's own 18 SWG black soft
annealed binding wire, supplying and placing with proper
cover blocks, supports, chairs, spacers, welding, if
required, to form a rigid cage, complete as per
instructions of the Engineer-in-Charge (steel supplied by
contractor at his own cost and duly approved by Engineer
in charge)
13 G206.00.00 INITIAL PILE LOAD TESTS
14 G206.01.00 Conducting INITIAL PILE LOAD TESTS by direct loading
on piles as per specifications and directions of Engineer-
in-Charge.
15 G206.01.04V31 Conducting INITIAL VERTICAL pile load test by direct EACH 3
loading on piles including finishing pile head, supply &
erection of kentledge of suitable magnitude, labour,
excavation, back filling, compaction etc. all complete as
per specifications and directions of Engineer-in-Charge,
analysing the results, making the report and submitting
the same in 5 copies (cost of pile is excluded)
( Diameter of pile - 500 mm, Type of Pile - Bored cast in-
situ )
16 G206.01.05V32 Conducting INITIAL PULL OUT pile load test by direct EACH 1

Bidder's Bidder's 0
Rate in Rupees
Figures Words
( Diameter of pile - 500 mm, Type of pile - Bored cast in-
situ [Type-I] )
17 G206.01.05V33 Conducting INITIAL PULL OUT pile load test by direct EACH 2
situ [Type-II] )
18 G206.01.06V25 Conducting INITIAL LATERAL pile load test by direct EACH 3
situ )
19 G207.00.00 ROUTINE PILE LOAD TEST
20 G207.01.00 Conducting ROUTINE PILE LOAD TESTS by direct
loading on piles as per specifications and directions of
Engineer-in-Charge.
21 G207.01.04V26 Conducting ROUTINE VERICAL pile load test by direct EACH 10

Bidder's Bidder's 0
Rate in Rupees
Figures Words
situ )
22 G207.01.05V35 Conducting ROUTINE PULL OUT pile load test by direct EACH 2
situ [Type-I] )
23 G207.01.05V36 Conducting ROUTINE PULL OUT pile load test by direct EACH 3
situ [Type-II] )
24 G207.01.06V24 Conducting ROUTINE LATERAL pile load test by direct EACH 10
situ )
25 G209.00.00 INTEGRITY TEST ON PILES

Bidder's Bidder's 0
Rate in Rupees
Figures Words
26 G209.01.00 LOW STRAIN INTEGRITY TEST
27 G209.01.01V49 Conducting Low Strain Integrity Test on piles as per EACH 70
ASTM D 5882, including pile head
preparation,mobilisation & demobilisation of testing
apparatus/ equipments, skilled personnel, data
collection/recording,analyzing the results, preparing
comprehensive report and submitting the same in 5
copies, all complete as per specifications and instructions
of Engineer-in-Charge.
( Diameter of pile - 500 mm, Length below COL - 13 M,

Grade of Concrete - 30 )

Bidder's Bidder's 0
Subject : PILING WORKS FOR BS-VI MS BLOCK PROJECT OF M/s BPCL KOCHI REFINERY, KOCHI, KERALA
Tender No. : BM/B034-0MN-CE-TN-8000/1000
SCHEDULE OF RATES – SHORT

(FORM SP-2)

Gurugram
SCHEDULE OF RATES
BIDDING DOC NO BM/B034-0MN-CE-TN-8000/1000
BIDDER NAME
JOB NO B034
PART NO 0
TENDER TITLE PILING WORK
CLIENT Bharat Petroleum
PROJECT MS BLOCK PROJECT
Item descriptions provided in this Excel Sheet are in brief. While quoting and filling the rate in this Schedule of Rates (Short Description), Bidder shall take into consideration complete
scope of work/ item description as mentioned in Schedule of Rates (Detailed Description) for the relevant item, provided in the Bidding Document. The rate quoted in Schedule of Rates
(Short Description) shall be deemed to include all activities of work mentioned in item description of Schedule of Rates (Detailed).
Bidders are requested to fill in the RATE column only
IN INR
SL NO ITEM NO SHORT DESCRIPTION QTY UOM RATE AMOUNT

SOR NO B034-0MN-81-41-CE-SOR-8000-0-0M
SOR TITLE Civil-Structural and Architectural Works
1 G000.00.00 GEOTECHNICAL
2 G202.00.00 CONSTRUCTION OF BORED CAST-IN-SITU RCC PILES
3 G202.03.00 Bored cast-in-situ st. shafted piles(cement by contractor)
4 G202.03.05V07 Rate per meter length in INCREASE in pile length over specified length ( cement 2,800.00 M 0 0.00
Supplied by Contractor at his own cost and duly approved by Engineer-in-
Charge)Diameter of pile 500 mm , Length of pile 13 M , - Diameter of pile 500
mm , Length of pile 13 M ,
5 G202.04.00 EMPTY BORING
6 G202.04.01V03 Boring up to a depth of cut-off level of pile as per the specification & requirement 5,600.00 M 0 0.00
of AFC drawings & carry out any ancillary work adjunct to piling work, disposal of
surplus materials including earth, muck etc beyond
specified lead, shifting plant and equipments from one pile location to another, all
complete as per specifications,drawings & directions of Engineer-In-Charge.
Diameter of pile 500 mm , - Diameter of pile 500 mm ,
7 G202.07.00 BORED CAST-IN-SITU ST. SHAFTED PILES (CEMENT BY CONTRACTOR)
Page 1 of 7
SCHEDULE OF RATES
BIDDER NAME
JOB NO B034
PART NO 0
IN INR

8 G202.07.03V28 Construction of Bored cast-in-situ RCC straight shafted piles as specified in 32,200.00 M 0 0.00
specific requirements and as per items given below by approved techniques to
depths specified using stone chips of 20mm and down size, through all types of
soil strata, maintaining borehole sides in position by bentonite slurry by suitable
method, tremie concreting, supply of necessary material including plastisizers if
required, mobilization of piling rigs and other ancillary equipments/accessories as
specified including demobilization etc complete, labour & carry out any ancillary
work adjunct to piling work, disposal of surplus materials including earth, muck
etc beyond specified lead, shifting plant and equipments from one pile location to
another, all complete as per specifications, drawings & direction of Engineer-in-
charge (Cost of reinforcement is excluded, cement supplied by contractor at his
own cost and duly approved by Engineer-in-Charge).Diameter of pile 500 mm ,
Length below COL 13 , Grade of concrete 30 , - Diameter of pile 500 mm ,
Length below COL 13 , Grade of concrete 30 ,
Page 2 of 7
SCHEDULE OF RATES
BIDDER NAME
JOB NO B034
PART NO 0
IN INR

9 G202.07.04V05 Construction of bored cast-in-situ RCC straight shafted piles by suitable ROCK 4,200.00 M 0 0.00
CUTTER/ROCK DRILLING BIT in Disintegrated/weathered/Hard rock strata, to
depths specified using stone chips of 20mm and down size, maintaining borehole
sides in position by bentonite slurry by suitable method, tremie concreting supply
of necessary material including plastisizers if required, mobilization of piling rigs
and other ancillary equipments/accessories as specified including demobilization
etc complete, labour & carry out any ancillary work adjunct to piling work, disposal
of surplus material including earth, muck etc beyond specified lead, shifting plant
equipments from one pile location to another, all complete as per specifications,
drawing & direction of Engineer-in-charge (Cost of reinforcement is excluded,
cement supplied by contractor at his own cost and duly approved by Engineer-in-
Charge).Diameter of pile 500 mm , Length below COL 13 , Grade of concrete 30
, Sockting length into rock 1.5 M , - Diameter of pile 500 mm , Length below COL
13 , Grade of concrete 30 , Sockting length into rock 1.5 M ,
10 G205.00.00 STEEL REINFORCEMENT

11 G205.03.00 Steel R/F HYSD bars (Steel suppli by Contractor at own cost
12 G205.03.07 R/F HYSD bars Bored Cast in Situ piles (SteelByContr)Fe500D 850.00 MT 0 0.00
13 G206.00.00 INITIAL PILE LOAD TESTS
14 G206.01.00 Conducting initial pile load test by direct loading on piles
Page 3 of 7
SCHEDULE OF RATES
BIDDER NAME
JOB NO B034
PART NO 0
IN INR

15 G206.01.04V31 Conducting INITIAL VERTICAL pile load test by direct loading on piles including 3.00 EACH 0 0.00
finishing pile head, supply & erection of kentledge of suitable magnitude, labour,
excavation, back filling, compaction etc. all complete as per specifications and
directions of Engineer-in-Charge, analysing the results, making the report and
submitting the same in 5 copies (cost of pile is excluded)Diameter of pile 500 mm
, Type of Pile Bored cast in-situ , - Diameter of pile 500 mm , Type of Pile Bored
cast in-situ ,
16 G206.01.05V32 Conducting INITIAL PULL OUT pile load test by direct loading on piles including 1.00 EACH 0 0.00
, Type of pile Bored cast in-situ [Type-I] , - Diameter of pile 500 mm , Type of pile
Bored cast in-situ [Type-I] ,
17 G206.01.05V33 Conducting INITIAL PULL OUT pile load test by direct loading on piles including 2.00 EACH 0 0.00
, Type of pile Bored cast in-situ [Type-II] , - Diameter of pile 500 mm , Type of
pile Bored cast in-situ [Type-II] ,
Page 4 of 7
SCHEDULE OF RATES
BIDDER NAME
JOB NO B034
PART NO 0
IN INR

18 G206.01.06V25 Conducting INITIAL LATERAL pile load test by direct loading on piles including 3.00 EACH 0 0.00
, Type of pile Bored cast in-situ , - Diameter of pile 500 mm , Type of pile Bored
cast in-situ ,
19 G207.00.00 ROUTINE PILE LOAD TEST
20 G207.01.00 Conducting routine pile load test by direct loading on pile
21 G207.01.04V26 Conducting ROUTINE VERICAL pile load test by direct loading on piles including 10.00 EACH 0 0.00
cast in-situ ,
Page 5 of 7
SCHEDULE OF RATES
BIDDER NAME
JOB NO B034
PART NO 0
IN INR

22 G207.01.05V35 Conducting ROUTINE PULL OUT pile load test by direct loading on piles 2.00 EACH 0 0.00
including finishing pile head, supply & erection of kentledge of suitable
magnitude, labour, excavation, back filling, compaction etc. all complete as per
specifications and directions of Engineer-in-Charge, analysing the results, making
the report and submitting the same in 5 copies (cost of pile is excluded)Diameter
of pile 500 mm , Type of pile Bored cast in-situ [Type-I] , - Diameter of pile 500
mm , Type of pile Bored cast in-situ [Type-I] ,
23 G207.01.05V36 Conducting ROUTINE PULL OUT pile load test by direct loading on piles 3.00 EACH 0 0.00
including finishing pile head, supply & erection of kentledge of suitable
magnitude, labour, excavation, back filling, compaction etc. all complete as per
specifications and directions of Engineer-in-Charge, analysing the results, making
the report and submitting the same in 5 copies (cost of pile is excluded)Diameter
of pile 500 mm , Type of pile Bored cast in-situ [Type-II] , - Diameter of pile 500
mm , Type of pile Bored cast in-situ [Type-II] ,
24 G207.01.06V24 Conducting ROUTINE LATERAL pile load test by direct loading on piles including 10.00 EACH 0 0.00
cast in-situ ,
Page 6 of 7
SCHEDULE OF RATES
BIDDER NAME
JOB NO B034
PART NO 0
IN INR

25 G209.00.00 INTEGRITY TEST ON PILES
26 G209.01.00 LOW STRAIN INTEGRITY TEST
27 G209.01.01V49 Conducting Low Strain Integrity Test on piles as per ASTM D 5882, including pile 70.00 EACH 0 0.00
head
preparation,mobilisation & demobilisation of testing apparatus/ equipments,
skilled personnel, data collection/recording,analyzing the results, preparing
comprehensive report and submitting the same in 5 copies, all complete as per
specifications and instructions of Engineer-in-Charge.
Diameter of pile 500 mm , Length below COL 13 M , Grade of Concrete 30 , -
Diameter of pile 500 mm , Length below COL 13 M , Grade of Concrete 30 ,
SUB TOTAL 0.00
TOTAL 0.00
OVERALL 0.00 0.00
REBATE
FINAL AMOUNT 0.00
Page 7 of 7
FORM SP-3
NAME OF WORK : PILING WORKS FOR BS-VI MS BLOCK PROJECT OF M/s BPCL KOCHI REFINERY, KOCHI, KERALA
BIDDING DOCUMENT NO. : BM/B034-0MN-CE-TN-8000/1000
DETAILS OF TAXES & DUTIES

SL. AMOUNT ON WHICH TAX IS
DESCRIPTION Present Rate of tax in %
NO. APPLICABLE (Rs.)
1. CST _________ %
2. Excise Duty _________ %
3. KVAT on Supplies _________ %
4. Customs Duty NOT APPLICABLE _________ %

5. CVD + Ed. Cess NOT APPLICABLE _________ %
6. Ed. Cess on (CD + CVD) NOT APPLICABLE _________ %
7. SAD NOT APPLICABLE _________ %

NOTES:-
1. In line with clause no. 7.2.1 of Special Conditions of Contract statutory variation in taxes & duties shall be payable by Owner.
2. The amount quoted above against CST, Excise Duty & KVAT, is applicable for supply of items covered in Schedule of Rates and are for the purpose of providing
statutory variation only.
3. All variations shall be applicable on “finished goods” only and shall be payable by Owner after the material / equipment supplied are erected / installed.
4. In case of change in the “Final executed value of work”, the amount of Taxable value quoted above shall be adjusted accordingly, as applicable.

PMC-2 Services for BS-VI MS Block Project (MSBP) at BPCL Kochi
Refinery
PILING WORK
(Document No : B034-0MN-81-41-CE-T-8000)
Page 1 of 45
Click on the Document Title to go to that section of the document
Table of Contents
Document Number Rev. Document Title Page
Number
B034-0MN-81-41- 0 PILING WORK 3
CE-T-8000
B034-0MN-81-41- 0 SPECIFIC REQUIREMENTS FOR PILING WORKS 5
SP-0011
6-74-0006 3 Standard specification for materials for reinforced concrete piles. 19
6-74-0011 3 Standard specification for construction and installation of RCC 26
bored cast-in-situ piles
6-74-0013 3 Standard specification for testing of concrete piles. 34
B034-0MN-81-41- 0 REINFORCEMENT DETAILS OF PILE 45
11001
Page 2 of 45
DOCUMENT NO.
MASTER INDEX B034-0MN-81-41-LL-0013 Rev. 0
Page 1 of 2
MASTER INDEX
(TECHNICAL PART)
TENDER FOR PILING WORKS

TENDER NO: B034-0MN-81-41-CE-T-8000
PROJECT: BS-VI MS BLOCK PROJECT AT KOCHI REFINERY
CLIENT : BHARAT PETROLEUM CORPORATION LTD.
JOB NO. : B034
0 07.04.17 ISSUED FOR TENDER LmlBs VKP VKP

Rev. Prepared Checked Approved
Date Purpose
No by by by
Format No. EIL 1641-1924 Rev. 1 Copyright EIL – All rights reserved
Page 3 of 45
DOCUMENT NO.
MASTER INDEX
B034-0MN-81-41-LL-0013 Rev. 0
Page 2 of 2
1.0 LIST OF ATTACHMENT
1.1 SCOPE OF WORK & SUPLY, SPECIFIC REQUIREMENT
REV. NO. OF
S.NO. DESCRIPTION DOCUMENT NO.
NO. SHEETS
Specific Requirements & Scope of

i) B034-0MN-81-41-SP-0011 0 17
Work for RCC Piling Works
1.2 SPECIFICATION
REV. NO. OF
NO. SHEETS
Standard specification for Materials

i) 6-74-0006 3 7
for Reinforced Concrete Piles
Standard Specification for

ii) Construction and installation of RCC 6-74-0011 3 8
Bored Cast-in-situ piles
Standard Specification for Testing of

iii) 6-74-0013 3 11
concrete piles
1.3 DRAWING
REV. NO. OF
NO. SHEETS
i) Reinforcement details of Pile B034-0MN-81-41-11001 0 1
Format No. EIL 1641-1924 Rev. 1 Copyright EIL – All rights reserved
Page 4 of 45
DOCUMENT NO:
SPECIFIC REQUIREMENTS & SCOPE OF
B034-0MN-81-41-SP-0011 Rev.0
WORK FOR RCC PILING WORKS
Page 1 of 13
SPECIFIC REQUIREMENTS & SCOPE OF WORK

FOR RCC PILING WORKS
(TENDER NO: B034-0MN-81-41-CE-T-8000)
PROJECT: BS-VI MS BLOCK PROJECT AT KOCHI REFINERY
CLIENT : BHARAT PETROLEUM CORPORATION LTD.
JOB NO. : B034
0 03.04.2017 ISSUED FOR TENDER LmlBs VKP VKP
Rev.
Date Purpose Prepared by Checked by Approved by
No
Page 5 of 45
DOCUMENT NO:
SPECIFIC REQUIREMENTS & SCOPE
B034-0MN-81-41-SP-0011 Rev.0
OF WORK FOR RCC PILING WORKS
Page 2 of 13
CONTENTS
1.0 SCOPE OF WORK ............................................................................................................ 3

2.0 AVAILABLE INFORMATION ............................................................................................ 3
3.0 REQUIREMENT ................................................................................................................. 3
3.1 TERMINATION OF PILE ...................................................................................................... 3
3.2 SAFE LOAD CARRYING CAPACITY ..................................................................................... 4
3.3 MATERIAL ........................................................................................................................ 4
4.0 INSTALLATION ................................................................................................................. 5
5.0 MEASUREMENT OF PILE ................................................................................................ 6
6.0 PILE TESTING ................................................................................................................... 6
6.1 LOAD TEST ON PILE ......................................................................................................... 6
6.2 LOW STRAIN INTEGRITY TEST ON PILE .............................................................................. 8
7.0 LISTS OF ATTACHEMENT ............................................................................................... 8
ANNEXURE-I................................................................................................................................ 9
Page 6 of 45
DOCUMENT NO:
B034-0MN-81-41-SP-0011 Rev.0
Page 3 of 13
1.0 SCOPE OF WORK
1.1 The work covers supply of materials, installation & testing of straight shaft Bored cast in-
situ piles for Stage-1 for BS-VI MS Block Project (MSBP) at BPCL Kochi Refinery.
1.2 The work involves but not limited to the following:
a) Construction of 500mm diameter straight shaft RCC bored cast in-situ piles. The
approximate length of piles below cut-off level and approximate number of piles are
as given in Table-I.
Table-I
Approx. length
Approx. no.
Unit/Area Pile Type below COL1
of Piles
(m)
NHT/CCR/ISOM, Cooling
Type-I 2300 7m to 21m
Tower, Air Compressor, Offsite
Rack, Tank Farm & Flare
Type-II 500 7m to 21m
areas.
b) Carrying out of Initial Load tests as specified on the test piles specifically installed for
the purpose and Routine Load tests as specified on job piles randomly selected by
Engineer-in-charge.
c) Carrying out Low Strain Integrity test on job piles randomly selected by Engineer-in-
charge.
2.0 AVAILABLE INFORMATION
For broad guidance of the tenderer, the overall existing refinery is coming under filling of
thickness 13m (maximum) and maximum cutting of 11m. For broad guidance of the
tenderer about the sub soil profiles, the available bore-logs of BH-2, NBH-55, NBH-58
and NBH-60 of nearby areas are enclosed for reference only in ANNEXURE-I.
3.0 REQUIREMENT
All work shall be carried out in accordance with the specifications enclosed herewith,
relevant standard code of practice and contractor shall ensure minimum requirements as
laid down hereunder:
3.1 Termination Of Pile
Piles shall be terminated with minimum 1500mm embedment in the weathered rock
/disintegrated rock strata. Founding strata of piles shall be established by conducting
SPT at one in ten pile locations (minimum) as per the instruction of Engineer-in-charge.
Commencement of weathered rock will be counted where SPT N-value is more than 100
for 300mm of penetration. SPT shall be carried out at 0.75m interval after encountering
the weathered rock/disintegrated rock strata. In case hard rock strata is encountered
before minimum embedment depth in the above specified rock strata the pile shall be
terminated in this hard rock layer with a minimum embedment of 300mm.
In case hard rock is encountered without encountering soft/weathered rock the pile
embedment in hard rock shall be minimum 500mm. Hard rock strata will be identified
when torque develop in the rock drilling machine exceed 20T-m or by hard rock samples.
1
Cut-Off Level
Page 7 of 45
DOCUMENT NO:
B034-0MN-81-41-SP-0011 Rev.0
Page 4 of 13
Suitable rock cutter/rock drilling bit with necessary attachments shall be mobilized for pile
socketing in weathered/disintegrated and hard rock. The level of encountering the rock
strata and termination depth in all cases shall be certified by Engineer-in-charge.
Rock socketing in hard rock with mechanically operated conventional tripod rigs shall be
done with chisel of weight not less than 2.0T. Identification of hard rock in the case of
chisel shall be done by physical observation of hard rock. Pile termination shall be
certified by Engineer-in-charge.
3.2 Safe Load Carrying Capacity
The estimated safe capacities for 500 mm diameter pile are given below in Table-II.
Table-II
Safe Capacity of Pile

Mode (MT)
Type-I Type-II
Axial Compression 110 110
Uplift 15 30
Horizontal Shear 8 8
Notes:
i) The tenderer shall guarantee the above safe load of pile as minimum. The Pile
capacities shall be established at site by carrying out Load test on test piles and job
piles as per EIL standard specification no.6-74-0013 enclosed.
ii) COL is assumed at 2.0m below Finished Ground Level. However, exact COL shall
be as per AFC drawings.
3.3 Material
Materials shall conform to EIL standard specification no. 6-74-0006 enclosed and
forming a part of the tender.
3.3.1 Concrete
The concrete shall have a minimum strength of 30 N/mm2 at 28 days. The cement for
concrete shall be Ordinary Portland/Portland Pozzolana/Portland Slag cement having
minimum cement content not be less than 400 kg/m3 with maximum water-cement ratio
of 0.45. The allowable slump shall be as per relevant latest revision of IS code (IS: 2911
Part I/Sec.2). The Engineer-in-charge may allow marginal adjustment in water/cement
ratio to obtain concrete of good workability. The other concrete specifications shall be as
per relevant clauses of, “Design, Construction & Installation of Bored cast in-situ piles”,
EIL standard specification no. 6-74-0011 forming part of this document.
Page 8 of 45
DOCUMENT NO:
B034-0MN-81-41-SP-0011 Rev.0
Page 5 of 13
3.3.2 Reinforcement
Reinforcement shall be high strength deformed bars of grade Fe500D conforming to IS:
1786 (latest revision). The reinforcement in the pile shall consist of the following:
i) Longitudinal Reinforcement
a) Pile Type-I:
Reinforcement shall be 5 nos. 20mm diameter bars up to 7m & 5 nos.

20mm diameter bars up to 6.0m below cut-off-level followed by 10 nos.
12mm dia. bars up to termination depth of pile.
b) Pile Type-II:
Reinforcement shall be 6 nos. 20mm diameter bars up to 7m & 6 nos.

20mm diameter bars up to 6.0m below cut-off-level followed by 12 nos.
12mm dia. bars up to termination depth of pile.
ii) Stirrups
Stirrups in the form of helical/circular shall be of 8mm diameter high strength

deformed bars of grade Fe500D conforming to IS 1786 (latest revision) at a
spacing of 250mm c/c all through the length of pile.
iii) Cover
Clear cover to reinforcement shall be 50mm.
iv) Stiffeners
Stiffener bar shall be of 16mm diameter bars at a spacing of about 2.5m c/c all
through the length of pile.
4.0 INSTALLATION
4.1 Installation of piles shall be carried out in accordance with the pile lay out drawings which
shall be available to the contractor at the time of execution of work.
4.2 Cut-off level of the piles shall correspond to those given in the working drawings.
4.3 To ensure dense and sound concrete up to cut-off level, concreting shall extend 750mm
above cut-off level. However, no extra payment shall be made for this and quoted rates
shall be inclusive of this.
4.4 In case the reinforcement cage is made up of more than one segment, the same shall be
assembled by welding only, before lowering, as per IS: 456-2000 by providing necessary
laps.
4.5 The vertical reinforcement shall project 50 times its diameter above the cut -off level.
4.6 Pile shall be constructed by continuous mud circulation technique and the concrete shall
be placed by tremie. All precautions for obtaining clean and sound pile shaft shall be
strictly observed.
Page 9 of 45
DOCUMENT NO:
B034-0MN-81-41-SP-0011 Rev.0
Page 6 of 13
4.7 For tremie concreted piles, a sample of drilling fluid shall be taken from the base of the
borehole by means of an approved sampling device in the first few piles and at suitable
interval of piles thereafter. Concreting shall not proceed if density of fluid exceeds 1250
kg/m3. The sand content in the fluid shall not exceed 7 percent.
5.0 MEASUREMENT OF PILE
5.1 The piles shall be measured and paid for the actual pile length from pile tip to the cut off
level, given in the working drawings or as indicated by the Engineer-in-charge. No extra
payment shall be made for concreting above cut-off level.
5.2 However, Payment shall be made for empty boring from FGL2 / EGL3 to pile cut-off level.
5.3 No extra payment shall be made for conducting SPT (to fulfill the termination criteria) in
pile bores or in separate boreholes. Cost shall be included under the supply and
installation item.
5.4 Payment for routine load tests which shows unsatisfactory results shall not be made.
5.5 Piles showing unsatisfactory results shall be treated as defective piles. Defective piles
shall be removed or left in place and replaced by additional piles as directed by
Engineer-in-charge at no additional cost to the owner.
5.6 Reaction piles, if required for the purpose of conducting load tests on piles shall not be
paid extra. Quoted rate for tests shall be inclusive of this. However, for routine lateral and
uplift tests, if required, job piles may be used as reaction piles.
5.7 Cost of initial test piles shall be paid as per relevant regular item of job pile.
6.0 PILE TESTING
6.1 Load Test On Pile
6.1.1 Initial Load Test
i) Prior to commencement of the job piling, initial load tests shall be done.
ii) The tenderer shall be allowed to proceed with job piling only after successful
completion of the initial tests to the satisfaction of the Engineer-in-charge. Test load
shall be 3 times the design load. Location of the test piles shall be indicated on
working drawings by the Engineer-in-charge. The number of such tests is given in
the schedule of quantities.
6.1.2 Routine Load Test
Routine load tests shall be carried out up to one and half times the design load. The piles
for the test shall be randomly selected by the Engineer-in-charge. The number of routine
vertical, uplift and lateral load tests are mentioned in the schedule of quantities.
2
Finished Ground Level
3
Existing Ground Level
Page 10 of 45
DOCUMENT NO:
B034-0MN-81-41-SP-0011 Rev.0
Page 7 of 13
6.1.3 Pile Load Test Details
i) For pile load tests, the test set up shall be as per IS: 2911 Part IV and
“Specifications for testing of concrete piles”, EIL standard specification no. 6-74-
0013.
ii) All testing shall be done by Direct method of loading in successive increments, as
per the relevant clauses of IS 2911 Part IV and EIL standard specification no. 6-74-
0013.
iii) Each stage of loading shall be maintained till the rate of movement is less than 0.2
mm per hour.
Test shall be carried out at the cut-off level.
6.1.4 Maximum test loads shall be as follows:
i) Initial Vertical Pile Load test: Load corresponding to a total settlement of 10% of the
pile diameter or three times the safe load, whichever occurs earlier.
ii) Routine Vertical Pile Load test: Load corresponding to 12mm settlement or one and
half times the safe load, whichever occurs earlier.
iii) Initial Lateral Pile Load test: Load corresponding to total settlement of 12mm or
three times the safe load, whichever occurs earlier.
iv) Routine Lateral Pile Load test: Load corresponding to 5mm settlement or one and
half times the safe load whichever occurs earlier.
v) Initial Uplift Pile Load test: Load-settlement curve shows clear break or three times
the safe load, whichever occurs earlier.
vi) Routine Uplift pile load test: Load corresponding to 12 mm settlement or one and
half times the safe load whichever occurs earlier.
Note: Kentledge load shall be at least 25% higher than the maximum test loads.
6.1.5 Criteria for Assessment of Safe Loads
6.1.5.1 Safe vertical load on single pile shall be the least of the following:
i) Two third of the final load at which the total settlement attains a value of 12mm.
ii) 50% of the final load at which the total settlement equals to 10% of the piles
diameter.
6.1.5.2 Safe lateral load on single pile shall be least of the following:
i) 50% of the final load at which the lateral displacement equals to 12 mm.
ii) Final load corresponding to the total displacement of 5mm.
6.1.5.3 Safe uplift load on single pile shall be least of the following:
i) Two thirds of the final load at which the total settlement attains a value of 12 mm or
the load corresponding to a specified uplift.
Page 11 of 45
DOCUMENT NO:
B034-0MN-81-41-SP-0011 Rev.0
Page 8 of 13
ii) Half of the load at which the load deflection curve shows a clear break (downward
trend).
6.1.5.4 A full record of pile load test results shall be submitted in triplicate to the Engineer-in-
Charge immediately on completion of each test. The record shall also include the plots of
load-settlement (for various stages of loads) characteristics of pile and also the
interpolation of the pile load test curve as per criteria for safe loads as mentioned in EIL
standard specification no. 6-74-0013. Any special observations shall be duly
recorded/explained by the contractor.
6.2 Low Strain Integrity Test On Pile
This test shall be carried out on job piles as per testing procedures out line in ASTM D
5882 (Latest). The piles to be tested shall be selected by Engineer-in-charge. The test
procedures shall be submitted to Engineer-in-charge for its approval from Owner/EIL.
The test report shall indicate quality of pile in respect of soundness, honey combing,
necking etc. indicating depth of defect in pile shaft. Payment shall not be made for
defective piles and defective pile shall be replaced by additional pile.
7.0 LISTS OF ATTACHEMENT
Standards and Specifications – Geotechnical
6-74-0006 Standard Specification for Materials for Reinforcement Concrete Piles
6-74-0011 Standard Specification for Construction and installation of RCC Bored

Cast-in-situ Piles
6-74-0013 Standard Specification for Testing of Concrete Piles
Page 12 of 45
DOCUMENT NO:
B034-0MN-81-41-SP-0011 Rev.0
Page 9 of 13
ANNEXURE-I
(BORE-LOGS)
Page 13 of 45
DOCUMENT NO:
B034-0MN-81-41-SP-0011 Rev.0
Page 10 of 13
Page 14 of 45
DOCUMENT NO:
B034-0MN-81-41-SP-0011 Rev.0
Page 11 of 13
Page 15 of 45
DOCUMENT NO:
B034-0MN-81-41-SP-0011 Rev.0
Page 12 of 13
Page 16 of 45
DOCUMENT NO:
B034-0MN-81-41-SP-0011 Rev.0
Page 13 of 13
Page 17 of 45
DOCUMENT NO:
B034-0MN-81-41-SP-0011 Rev.0
Page 14 of 13
Page 18 of 45
‘31 ENGINEERS
INDIA LIMITED MATERIALS FOR REINFORCED
0&.if 6-74-0006 Rev.3
.1,271 vivaffvf att.vott., I A Govt of Intha Und.d.too9) CONCRETE PILES Page 1 of 7
weircid ~-e clum

iiiich fqr-4tu
STANDARD SPECIFICATION
FOR MATERIALS FOR REINFORCED
CONCRETE PILES
•frJr
,...
REVISED & ISSUED AS STANDARD

3 26.09.2014 GK VKIDi SD S Chanda
SPECIFICATION
2 03.03.2008
SPECIFICATION VKP SDN VK VC
1 26.03.1998 SDN UB ECHGR ASONI
SPECIFICATION
0 21-05-1985 ISSUED AS STANDARD SPECIFICATION RKMB MI MI JRP
Standards Standards
Committee Bureau
No by by
Approved by
Page 19 of 45
ENGINEERS
fgar INDIA LIMITED MATERIALS FOR REINFORCED 6-74-0006 Rev.3
>TF,—, a15/ 3,3057,
CONCRETE PILES Page 2 of 7
Abbreviations:
IS: Indian Standard
Geotechnical Standards Committee
Convenor : Mr. S.Debnath
Members: Mr. V.K.Panwar

Mr. B.N.Mandal
Mr. Rajanji Srivsatava
Mr. Vipan Goel
Mr. Samir Das
Mr. VS Chhaya (Proj.)
Mr. Ravindra Kumar (Constn.)
Copyright EIL — All rights reserved

Page 20 of 45
k5-1-12.1t4 ENGINEERS
$'g-2 :1192e5 INDIA LIMITED MATERIALS FOR REINFORCED 6-74-0006 Rev.3
,-,, IA Govt of Indta Undettalongt CONCRETE PILES Page 3 of 7
CONTENTS
1.0 GENERAL 4
2.0 MATERIALS FOR CONCRETE 4
3.0 ADMIXTURES 6
4.0 REINFORCEMENT 7
Page 21 of 45
01 2.1 ENGINEERS
fgarfa25 INDIA LIMITED MATERIALS FOR REINFORCED 6-74-0006 Rev.3
,1,0,7-11 G ovt of ■nd Unde1la.11 CONCRETE PILES Page 4 of 7
1.0 GENERAL
1.1 Scope
1.1.1 This specification establishes the material specifications of reinforced cement concrete to be
used in pile foundations. Any special requirements as shown or noted on the drawings shall
govern over the provisions of these specifications.
1.1.2 For specific work requirements concerning design and construction or otherwise modifying or
supplementing the provision of this specification, refer to the specific requirements. In case of
conflict between specific requirements and provision of this specification, former shall
govern.
1.2 Definitions
1.2.1 Reference to Indian Standard Codes shall always mean reference to the latest issue of the
relevant standards including all its amendments up to date.
1.3 Codes
All design and construction shall be performed in accordance with the Indian Standard Code
of Practice for Plain and Reinforced Concrete IS: 456.
2.0 MATERIALS FOR CONCRETE
2.1 General
All materials which may be used in the Plain or Reinforced Cement concrete work shall be of
standard quality conforming to IS or equivalent and shall have IS certification mark as far as
possible unless otherwise approved by the Engineer-in-Charge. The contractor shall get all
materials approved by Engineer-in-Charge shall have the right to determine whether all or any
of the materials offered or delivered for use in the works are acceptable. Any material brought
to site and not conforming to specification and instruction of Engineer-in-Charge shall be
rejected and the contractor shall have to remove the immediately from site at his own
expenses.
2.2 Cement
2.2.1 General
The cement used shall be ordinary Portland Cement or Portland slag cement conforming to IS:
455 or Portland pozzolana cement conforming to IS: 1489 or as specified and / or directed by
2.2.2 Tests after Delivery
Each consignment of cement, may after delivery on the site and at the discretion of the
Engineer-in-Charge , be subjected to any or all of tests and analysis required by the relevant
Indian Standard Specifications. Facilities for testing shall be provided by contractor at his
own cost.
2.2.3 Storage on the Site
The cement shall be stored in a suitable weather-tight building and in such a manner as to
permit easy access for proper inspection to prevent deterioration. Cement of different types
and brands shall be kept in separate storage.
Page 22 of 45
t31 ENGINEERS
0 --eg INDIA LIMITED MATERIALS FOR REINFORCED 6-74-0006 Rev.3
C4t o, lJfl10-.1) IA Govt ot India Underlaking)
All accepted cement stored on the site shall be arranged in batches and used in the same order
as received from the manufacturer. The contractor shall maintain a cement register in which
all entries shall be completed day to day showing the quantities received, date of receipt,
source of dispatch, type of cement, etc. and also the daily cement consumption on site. The
register shall be accessible to the Engineer-in-Charge for his verification.
2.2.4 Rejection of Cement
The Engineer-in-Charge may reject any cement as a result of any tests thereof,
notwithstanding the manufacturer's certificate. He may also reject cement which has
deteriorated owing to inadequate protection from moisture or due to intrusion of foreign
matter or other causes. Any cement which is considered defective by the Engineer-in-Charge
shall not be used, and shall be promptly removed from the site of the work by the contractor at
his own expense.
2.3 Aggregates for Concrete
2.3.1 General
Coarse and fine aggregates for concrete shall conform in all respect to IS: 383, "Specification
for Coarse and Fine Aggregates from Natural Sources for Concrete". Aggregates shall be
obtained from a source known to produce those satisfactory for concrete. Aggregates shall
consist of naturally occurring sand and gravel or stone, crushed or uncrushed, or a
combination thereof. They shall be chemically inert, hard, strong, dense, durable, clean and
free from veins, adherent coatings and shall be of limited porosity.
Flaky and elongated pieces shall not be used.
The source of aggregates shall be approved by the Engineer-in-Charge and shall not be
changed during the course of the job without his approval. Rejected aggregates shall be
removed from the work site by the contractor at his own expense.
2.3.2 Deleterious Materials
Aggregates shall not contain any harmful materials such as iron pyrites, coal, mica, shale or
similar laminated materials, clay, alkali, soft fragments, sea shells, organic impurities etc. in
such quantities as to affect the strength or durability of the concrete. In addition to the above,
for reinforced concrete, any material which might cause corrosion of the reinforcement and
aggregates which are chemically reactive with the alkalies of cement shall not be used.
The maximum quantities of deleterious materials in the aggregates, as determined in

accordance with IS: 2386 (part-II) "Methods of Test for Aggregates for Concrete" shall not
exceed the limits given in Table — I of IS: 383.
The sum of the percentages of all deleterious materials shall not exceed live. Deleterious
materials also include material passing 75 micron IS sieve.
2.3.3 Coarse Aggregates
Coarse aggregate is aggregate most of which is retained on 4.75mm IS sieve. These may be
obtained from crushed or uncrushed gravel or stone as per CL.2.3.1 and may be supplied as
single sized or graded aggregates given in Table —II of IS: 383.
Page 23 of 45
ENGINEERS
MATERIALS FOR REINFORCED
$`gzir 22e5 INDIA LIMITED 6-74-0006 Rev.3
2.3.4 Fine Aggregates
Fine aggregate is aggregate most of which passes 4.75mm IS Sieve but not more than 10%
pass through 150micron IS Sieve. These shall comply with the requirements of grading zones
I, 11 and III and given in Table — III of IS: 383. Fine aggregate conforming to grading zone IV
shall not be normally used in reinforced concrete unless tests have been made by the
contractor to ascertain the suitability of the proposed mix proportions and approved by the
Engineer-in-charge.
Fine aggregate shall consist of sand resulting from natural disintegration of rock and which
has been deposited by streams or glacial agencies, or crushed stone sand or crushed gravel
sand.
2.3.5 Sampling and Testing
case of doubt the Engineer-in-Charge may require the contractor to carry out tests, at the
contractor's expense in accordance with.
IS: 516 ---- Method of Tests for Strengths of Concrete; and
IS: 2386 Method of Tests for Aggregates for Concrete.
2.3.6 Storage of Aggregates
The contractor shall at all times maintain at the site of work such quantities of aggregate as are
considered by the Engineer-in-Charge to be sufficient to ensure continuity of work.
Each type and grade of aggregate shall be stored separately on hard firm ground having
sufficient slope to provide adequate drainage to rain water.
Any aggregate delivered to site in a wet condition or becoming wet at site due to rain shall be
kept in storage for at least 24 hrs. to obtain adequate drainage, before it is used for concreting,
or the water content of mix must be suitably adjusted as directed by Engineer-in-Charge.
2.4 Water
Water used for concrete shall be clear and free from injurious amounts of Oil. Acid Alkali,
Organic matters or other harmful substances in such amount that may impair the strength or
durability of structure. Potable water shall generally be considered satisfactory for mixing and
curing concrete.
The Engineer-in-Charge may require the contractor to prove at latter's expense, that the
concrete mixed with water proposed to be used should not have a compressive strength, lower
than 90% of the strength of concrete mixed with distilled water.
The Engineer-in-Charge may require the contractor to get the water tested from an approved
laboratory at his own expenses and in case the water contains any sugar or excess of acid,
alkali, any injurious salts etc. the Engineer-in-Charge may refuse to permit its use.
3.0 ADMIXTURES
3.1 Admixtures such as CICO grade I or puddlo or equivalent may be used in concrete only with
the approval of Engineer-in-Charge.

Page 24 of 45
ENGINEERS
-
$1gU 02èg “") INDIA LIMITED
'ffillr MATERIALS FOR REINFORCED 6-74-0006 Rev.3
I Nr, o
+751 P7{,11 G v o ■ ncha Undonak,o9) CONCRETE PILES Page 7 of 7
4.0 REINFORCEMENT
4.1 Hard-Drawn Steel wire Fabric
4.1.1 When specified on the drawings, hard-drawn steel wire fabric shall be used conforming to IS:
1556; it shall be of an approved type and of the weights and dimensions shown on the
drawing.
4.2 High Yield Deformed Steel Reinforcement
4.2.1 Cold twisted high yield deformed steel bars, shall conform to IS: 1786.
4.3 Other Bars & Sections
4.3.1 Any other type of reinforcement bars specified on the drawings shall conform to its respective
Indian Standard specification. Medium tensile steel bars when specified on the drawings shall
conform to IS; 432.
4.4 Welding
4.4.1 Field welding of reinforcing bars will not be permitted without the written consent of the
engineer-in-charge. Where welding is permitted it must be at staggered locations. Tests shall
be made to prove that the joints are of the full strength of bars connected. Welding of
reinforcement shall be done in accordance with the recommendation of IS; 2751.
4.5 Storage
4.5.1 The steel reinforcement shall be stored in such a way as to avoid distortion and to prevent
deterioration and corrosion.
4.6 Other Specifications
4.6.1 General construction details and workmanship relative to reinforcement including bars bonds,
lap splices and installation shall be in accordance with IS;2502 — Code of Practice for Bonding
and Fixing of Bars for concrete reinforcement, as well as the detailing of reinforcement given
in IS:456.
4.6.2 Hot bending of bars shall not be allowed.
4.6.3 The number sizes, shape and position of all the reinforcement shall, unless otherwise directed
or authorized by the Engineer-in-Charge, be strictly in accordance with the drawings. The
reinforcement shall be adequately secured and held in position by metal chairs and spacers.
Ties of inter-sections shall be made with 16 SWG soft black annealed binding wire.
4.6.4 The contractor must obtain the approval of the Engineer-in-Charge for the reinforcement
placed, before any concrete is placed in the forms. The reinforcement of this time shall be free
from loose rust or scale or other coatings that will des troy or reduce bond.
4.6.5 Concrete spacer blocks of the same strength as parent concrete shall be used to ensure correct
cover to the reinforcement. This clear cover shall be as shown on the drawings or as per
instructions of the Engineer-in-Charge.
4.6.6 All the reinforcing bars shall be so tied as to form a rigid cage to prevent displacement before
or during concreting.

Page 25 of 45
STANDARD SPECIFICATION STANDARD SPECIFICATION No.
k31 ENGINEERS FOR CONSTRUCTION AND
Og-al INDIA LIMITED 6-74-0011 Rev. 3
INWrt (A Govt of Inda Undeftakog)
INSTALLATION OF RCC BORED
CAST-IN-SITU PILES Page 1 of 8
utu aftrwr9.
STANDARD SPECIFICATION
FOR CONSTRUCTION AND
INSTALLATION OF RCC BORED CAST-
IN-SITU PILES
e4,.r
3 18.06.14 Updated & Reissued Shobha VKP SD SC S.Chanda
Updated & Issued as Standard

2 21.04.09
Specs. S.Bhowmik S.Debnath V.Kumar N.Duari
Revised & Issued as Standard
1 23.06.98 S.Debnath ECHGR ECHGR AS
Specs.
Issued as standard
0 22.12.88 ECHGR SM RKMB AS
specification
Standards Standards
Committee GM Bureau
Rev. Checked
Date Purpose Prepared by Convenor Chairman
No by
Approved by
Page 26 of 45
`1R.Je-S' 1@" ENGNEERS
,31 CONSTRUCTION AND
'`-ar lêMes INDIA LIMITED
6-74-0011 Rev. 3
Abbreviations:
IS Indian Standards
RQD Rock Quality Designation
SPT Standard Penetration Test
Convenor: Mr. S.Debnath
Members: Mr. V.K.Panwar

Mr. B.N.Mandal
Mr. Raj anj i Srivsatava
Mr. Vipan Goel
Mr. Samir Das

Page 27 of 45
ENGINEERS CONSTRUCTION AND
51g-ar Of51- g INDIA LIMITED 6-74-0011 Rev. 3
IA Govt of Inclta Undertaking) INSTALLATION OF RCC BORED
CONTENTS
1.0 SCOPE 4
2.0 CODES 4
3.0 MATERIALS 4
4.0 DESIGN CONSIDERATIONS 5
5.0 EQUIPMENTS AND ACCESSORIES 5
6.0 PILE INSTALLTION 6
7.0 DEFECTIVE PILES 7
8.0 RECORDING OF DATA 7

Page 28 of 45
ENG1NEERS CONSTRUCTION AND
Og-ar f&f54- g INDIA LIMITED 6-74-0011 Rev. 3
711277 evra.1513917,-.0 in Go. ol Incha Undertaking) INSTALLATION OF RCC BORED
1.0 SCOPE
1.1 This standard specification covers the construction and installation of load bearing reinforced
concrete bored cast-in-situ piles.
1.2 For specific work requirements concerning construction or otherwise modifying or

supplementing the provisions of this specification, reference may be made to `Specific
Requirements'. In case of any conflict between requirements set forth in `Specific
Requirements' and the provisions of this specification, the `Specific Requirements' shall
govern.
2.0 CODES
2.1 IS:2911 (Part I/Sec.2) - Indian Standard Code of Practice for Design and Construction of pile
foundations for Bored Cast-in-Situ Piles, shall be referred to in conjunction with these
specifications during the entire design, construction and installation work.
2.2 Reference to any code shall always mean reference to the latest revised edition of the code
including all its amendments upto date, unless otherwise specified. In the event of any
conflict between the requirements of this specification and those of the referred codes, the
former shall govem.
3.0 MATERIALS
3.1 All materials, viz. cement, steel, aggregates, water etc. which are to be used in the
construction work, shall conform to EIL Standard Specification for Reinforced Concrete
Piles No. 6-74-006.
3.2 Concrete
3.2.1 Methods of the manufacture of cement concrete shall in general, be in accordance with
IS:2911 (Part I/Sec.2) and as per following clauses.
3.2.2 The grade of concrete shall be M-25 with a minimum cement content of 400 kg/m3.
3.2.3 Slump of Concrete
Slump of concrete shall range between 150 to 180 mm depending on the manner of
concreting. The table below gives the general guidance:
SLUMP (in mm)

PILING TYPICAL CONDITIONS OF USE
Min. Max.
A. 100 180 Poured into water-free unlined bore having widely
spaced reinforcement. Where reinforcement is not
spaced widely enough, cut-off level of pile is within
the casing and diameter of pile is less than or equal to
600mm, higher order of slump within this range may
be used.
B. 150 180 Where concrete is to be placed under water or drilling

mud, by tremie or by placer.

Page 29 of 45
t‘71-1 ENGINEERS CONSTRUCTION AND
5%42:fr 181~ INDIA LIMITED
IA Govl of Indm Underlakog) INSTALLATION OF RCC BORED
6-74-0011 Rev. 3
4.0 DESIGN CONSIDERATIONS
4.1 Structural Design
The piles shall have necessary structural strength to transmit the loads imposed on it, to soil.
Relevant parts of IS:2911 (Part I/Sec.2) and specific requirements shall be considered to
apply for assessing the structural capacity of piles.
4.2 Reinforcement
4.2.1 The minimum longitudinal reinforcement shall be 0.4% of the cross sectional area of the
pile.
4.2.2 Clear cover to the main reinforcement shall be 50mm. This shall be increased to 75mm in
case of aggressive soils and ground water conditions.
4.2.3 The vertical reinforcement shall project 40 times its diameter above the cut-off level.
4.2.4 The minimum clear distance between the two adjacent main reinforcement bars should
normally be 100mm for the full depth of cage. The bars shall be so placed as not to impede
the placing of concrete.
4.2.5 The lateral ties in the reinforcing cage shall be preferably spaced not closer than 150 mm
centre to centre.
4.2.6 The minimum diameter of the lateral ties shall be 8mm.
5.0 EQUIPMENT & ACCESSORIES
5.1 The equipment and accessories for installation of bored cast-in-situ piles shall be selected
giving due consideration to the subsoil conditions and the method of installation etc. These
shall be of standard type and shall have the approval of the Engineer-in-Charge.
5.2 The capacity of the rig shall be adequate so as to reach the desired depth.
5.3 Provision shall be kept for chiselling within the borehole in case of any underground
obstruction/hard strata. However, chiselling shall be carried out only with the approval of
Engineer-in-Charge.
5.4 In case pile is required to be socketted in medium or good quality rock strata, the equipment
mobilized shall have adequate capability to do so upto the required socket length. For the
purpose of classification of rock for the determination of length of socketting, pilot drill
holes shall be carried out in the areas to be piled.
5.5 Pilot drill holes shall be of Nx or Bx size as per specific requirements. Rock drilling shall be
carried out using double tube core barrel. Drilling and storing of rock cores shall conform to
relevant IS codes. Rock quality shall be classified as under depending upon the RQD.
RQD (%) ROCK QUALITY
<25 Poor
25 to 75 Medium
>75 Good

Page 30 of 45
k_Silf- t4 ENGINEERS CONSTRUCTION AND
f&,Il 02e'g INDIA LIMITED 6-74-0011 Rev. 3
6.0 PILING INSTALLATION
6.1 Control of Alignment
6.1.1 The piles shall be installed as accurately as possible as per the designs and drawings. The
permissible positional deviations shall be governed by IS: 2911 (Part I/ Sec.2). In case of
piles deviating beyond such permissible limits, the piles shall be replaced or supplemented
by additional piles, as directed by Engineer-in-Charge.
6.2 Boring
6.2.1 The boring shall be done by one of the following methods:
(a) Direct mud circulation
(b) Reverse mud circulation
(c) Bailer bentonite.
(d) Hydraulic auger bentonite
The actual method of construction to be followed shall be as per specific requirements.
6.2.2 In very soft soil a permanent liner shall be installed to ensure stability of borehole. A liner
shall be used to protect the green concrete where a high hydrostatic pressure exists in the
subsoil or where an underground flow of water exists and which is likely to damage the
concrete on withdrawal of casing.
6.2.3 Use of temporary liner only in lieu of bentonite to stability sides of boreholes shall not be
permitted.
6.2.4 Properties of bentonite used and quality control shall be as per IS:2911 (Part I/Sec.2).
6.3 Concreting of Piles
6.3.1 Reinforcement
6.3.1.1 The reinforcements shall be made into cages sufficiently rigid to withstand handling without
damage. In case the reinforcement cage is made up of more than one segment, the same shall
be assembled by providing necessary laps preferably by welding.
6.3.1.2 Stirrups to the main bars shall be tack welded.
6.3.1.3 Care shall be taken to ensure that the reinforcement bars do not come closer while the cage is
lowered down the hole.
6.3.1.4 Proper cover and central placement of the reinforcement shall be ensured by use of suitable
concrete spacers or rollers, cast specifically for the purpose.
6.3.2 Concreting
6.3.2.1 Concreting shall not be commenced until the Engineer-in-Charge satisfies himself that at
final borehole depth the soil is not weaker than that taken as the basis for pile design. If
necessary, SPT or similar test shall be conducted to ensure the above.

Page 31 of 45
ENGINEERS CONSTRUCTION AND
fafflEIC-g INDIA LIMITED 6-74-0011 Rev. 3
1.12.71 51asr1,315137{1.1) IA Govt of India Undertakingf INSTALLATION OF RCC BORED
Page 7 of 8
CAST-IN-SITU PILES
6.3.2.2 Borehole bottom shall be thoroughly cleaned to make it free from sludge or any foreign
matter before lowering the reinforcement cage. The full length of reinforcement cage shall
be in position before start of concreting.
6.3.2.3 Concreting shall be done by tremie method. The operation of tremie concreting shall be
governed by IS: 2911 (Part I/Sec.2).
6.3.2.4 The concrete placing shall not proceed if specific gravity of fluid near about the bottom of
borehole exceeds 1.2. Determination of the specific gravity of the drilling mud from the base
of the borehole shall be carried out by taking samples of fluid by suitable slurry sampler
approved by the Engineer-in-Charge, in first few piles and at a suitable interval of piles
thereafter and the results recorded. Control of consistency of drilling mud shall be carried out
throughout boring as well as concreting operations.
6.3.2.5 Care shall be exercised to preserve correct cover and alignment of reinforcements and avoid
any damage to it throughout the complete operation of placing the concrete.
6.3.2.6 The top of the pile shall be brought up above the cut off level minimum by 0.75 m so as to
permit removal of all laitance and weak concrete before capping and to ensure good and
sound concrete at the cut-off level for proper embedment into the pile cap. Any defective
concrete in the head of the completed piles shall be cut-away and made good with new
concrete.
7.0 DEFECTIVE PILES
7.1 Defective piles shall be removed or left in place, as judged convenient by the Engineer-in-
Charge, without affecting the performance of adjacent piles or capping above and additional
piles shall be provided to replace them.
8.0 RECORDING OF DATA
8.1 A competent supervisor shall be present to record the necessary information during the
installation of piles. The data to be recorded shall include:
a) The dimensions of the piles, including the reinforcement detail and the mark of the
pile.
b) The boring method employed.
c) The type of soil/rock in which pile is terminated.
d) The depth bored.
e) The depth of water table.
f) When drilling mud is used, the specific gravity of the fresh supply and
contaminated mud in the borehole before concreting is taken up, in case of first few
piles and subsequently at suitable interval of piles.
g) The time taken for concreting.
h) The cut-off level/working level, and
i) The consumption of concrete and cement.

Page 32 of 45
ENQNEERS CONSTRUCTION AND
INDIA LIMITED 6-74-0011 Rev. 3
in Go. d India UnclerlakIng) INSTALLATION OF RCC BORED
Any other important observations.
8.2 Typical data sheets of recording piling data shall be as given in Appendix - D of IS:2911
(Part I/Sec.2).
8.3 Any deviation from the designed location, alignment or load carrying capacity of any pile
shall be noted and promptly reported to the Engineer-in-Charge.

Page 33 of 45
STANDARFD SPECIFICATION STANDARD SPECIFICATION No.
ENGINEERS FOR TESTING OF CONCRETE
025 INDIA LIMITED 6-74-0013 Rev. 3
IA Govt of InOla Undertakmg) PILES Page 1 of 11
-cRIvat * Rei
f~r
STANDARD SPECIFICATION FOR
TESTING OF CONCRETE PILES
3 18.06. 14 Updated & Reissued Shobha VKP SD SC S.Chanda

Updated & issued as standard
2 21.04.09
specs. R.Besra S Debnath V.Kumar N Duari
Revised & issued as standard
1 12.06.98 KRS AN ECHGR AS
specs.
Issued as standard specification
0 22.12.88 SM ECHGR RKMB AS
Recomposed March, 1994
Standards Standards
Committee GM Bureau
Rev. Checked
Date Purpose Prepared by Convenor Chairman
No by
Approved by
Page 34 of 45
ENGINEERS
$tgar 015,ft INDIA LIMITED FOR TESTING OF CONCRETE 6-74-0013 Rev. 3
(A Govt of Inclia Undertaking)
PILES Page 2 of 11
Abbreviations:
IS Indian Standards
Convenor : Mr. S.Debnath
Members : Mr. V.K.Panwar

Mr. B.N.Mandal
Mr. Rajanji Srivsatava
Mr. Vipan Goel
Mr. Samir Das
Page 35 of 45
211 ENGINEERS
INDIA LIMITED FOR TESTING OF CONCRETE 6-74-0013 Rev. 3
) IA Govt of Incha Undertalong)
PILES Page 3 of 11
CONTENTS
1.0 GENERAL 4
2.0 VERTICAL LOADING TEST 5
3.0 LATERAL LOADING TEST 7
4.0 PULL OUT CAPACITY OF PILES 8
5.0 COMBINED VERTICAL AND LATERAL LOADING TEST 9
6.0 SPECIAL TYPE OF LOADING 10
APPENDIX 1 - PILE LOAD TEST RECORD 11
Page 36 of 45
ENGNEERS
g-r:rr 02'dg
cAraw, AM.3~1)
IA G/A4 ol Indio Undectalong)
PILES Page 4 of 11
1.0 GENERAL
1.1 Scope
1.1.1 This specification covers the requirements and methods of testing of a single pile for
evaluating its safe capacity in :
a) Vertical loading (Compression)
b) Lateral Loading
c) Pull Out(Tension)
d) Combined Vertical and Lateral Loading
e) Special type of loading such as vibratory loadings
1.1.2 These specifications shall be applicable for all types of piles in general excepting sheet piles.
1.1.3 For specific work requirements or otherwise modifying or supplementing the provisions of
this specification, refer to specific requirements. In case of conflict between requirements
set forth in the specific requirements and the provisions of this specification, the specific
requirements shall govern.
1.2 Definitions
1.2.1 Reference to Indian Standard Codes shall always mean reference to the latest issue of the
relevant standards, including all the amendments upto date.
1.3 Codes
1.3.1 All testing shall be performed in accordance with the following codes and the provisions of
these specifications :
IS:2911-(Part IV) - Code of Practice for Design and Construction of pile Foundations - Load
Test on Piles.
1.4 Requirements
1.4.1 The load test shall be required to provide data regarding the load deformation characteristics
of the pile up to failure or otherwise specified and the safe design capacity.
1.4.2 Full details of the equipment proposed to be used and the test set up shall be submitted to
the Engineer-in-Charge with detailed sketches for approval. Approval of the Engineer-in-
Charge shall also be obtained after the test set up is complete, prior to commencement of
loading.
1.4.3 A11 measuring devices shall be tested for satisfactory performance and accuracy at an
approved institution and a certificate to that effect obtained and submitted to the Engineer-
in-Charge prior to use.
1.4.4 The test pile shall be constructed using same equipment and technique as for the job piles.
Page 37 of 45
I ENGINEERS
QLlf fafZs
laffeM ev,r,,,003ocAAO
(A Go■A of Indfa Undertakfng)
PILES Page 5 of 11
1.4.5 A minimum time period of two weeks shall be allowed between the time of installation and
testing in case of a precast pile and not lens than four weeks from the time of casting in case
of a cast-in-situ pile.
1.4.6 Records
A full record giving all details of the test in the proforma shown in Appendix-1 shall be
submitted in triplicate to the Engineer-in-Charge immediately on completion of each test.
The record shall also include the plot of load time settlement characteristics of piles.
2.0 VERTICAL LOADING TESTS
2.1 Equipment and Test Set-up
2.1.1 Test Pile
2.1.1.1 The test pile shall be decided by the Engineer-in-Charge. It may be one of the working piles
or a separate test pile.
2.1.1.2 The head of the test pile shall be brought to the proper level and provided with a pile cap
with a level and plane surface and with adequate space for proper seating of a jack and dial
gauges.
2.1.1.3 Test pile surface shall be prepared for testing purposes on the expiry of not before one week
after casting the pile and minimum one week before testing of pile .
2.1.2 Loading Systems
2.1.2.1 Loading shall be applied by the reaction method consisting of an hydraulic jack centrally
against a loaded platform. Supports of the platforms shall be adequately designed. Special
anchor piles or any other suitable type of anchorage systems may be used. However, use of
the uplift capacity of neighbouring piles for providing the reaction shall normally not be
permitted.
2.1.2.2 The loading system shall be adequate to ensure that the test can be carried upto the specified
limit. The reaction to be made available for the test shall be atleast 25% greater than the
maximum jacking force required.
2.1.3 Measuring System
2.1.3.1 Loading on Piles
The load applied on the pile shall be recorded on a calibrated pressure gauge mounted on the
jack.
2.1.3.2 Settlement of Pile
a) Settlement of the pile shall be recorded by dial gauges suspended from datum bars. Four
dial gauges of 0.01mm sensitivity shall be positioned on four corners around the pile.
b) The datum bars shall have rigid supports preferably of concrete pillars or steel sections,
embedded well into the ground. The supports shall be located more than three times the
pile diameter, subject to a minimum of 1.5m, clear away from the pile face and also
sufficiently away from the supports of the loaded platform to avoid any disturbance on
these accounts. Movements near the supports of the datum bar shall be avoided while
the test is in progress.
Page 38 of 45
.1t4 ENGINEERS
fgx fa(dizs INDIA LIMITED
IA Govt of InO. Undertaking)
FOR TESTING OF CONCRETE 6-74-0013 Rev. 3
.47W, 232O5P tTo~
PILES Page 6 of 11
2.2 Method of Conducting Test
The test shall be carried out by the direct method of loading in successive increments or by
the cyclic loading method as specified and as directed by the Engineer-in-Charge.
2.2.1 Direct Method of Loading in Successive Increments
The test shall be carried out as per the procedure outlined.
a) The load shall be applied to the pile top in increments of about one fifth of the rated
capacity of the pile or as specified. Settlement readings shall be taken before and after
the application of each new load increment and at 2, 4, 8, 15, 30, 60 minutes and at
every two hours until application of the next load increment.
b) Each stage of loading shall be maintained till the rate of movement of the pile top is not
more than 0 2 mm per hour or until one hours have elapsed, whichever is later.
c) Further loading shall then be continued as in (a) above till one of the following occurs :
i) Yield of soil-pile system occurs causing progressive settlement of the pile

exceeding a value of one tenth of the pile diameter.
ii) The loading on the pile top equals twice the rated capacity or as specified in
the case of a separate test pile and 1.5 times the rated capacity of the pile in
case of a working pile.
d) Where yielding of the soil does not occur, the full test load shall be maintained on the
pile head for 24 hours or more if necessary and settlement readings shall be taken at 6
hours interval during the period.
e) Unloading shall be carried out in the same steps as loading. A minimum of half hour
shall be allowed to elapse between two successive stages of load decrement. The final
rebound shall be recorded 6 hours after the entire test load has been removed.
f) If so directed by the Engineer-in-Charge, loading and unloading cycles shall be carried

out for all load stages within the assumed working load.
g) Assessment of Safe Load
The safe capacity of the pile shall be the least of the following values
i) Load corresponding to settlement specified in specific requirements which is

based on the nature and type of structure.
ii) 50 percent of the final load at which the total displacement equals 10 percent
of the pile diameter in case of uniform diameter piles and 7.5 percent of bulb
diameter in case of under-reamed piles.
2.2.2 Cyclic Loading Test
The test shall be carried out as per procedure outlined by IS:2911-(Part-IV) and as described
below :
a) The load shall be applied to the pile top in increments of about one fifth the estimated
safe capacity of the pile or as specified. Settlement readings shall be taken before and
after the application of each new load increment at 2, 4, 8, 15, 30, 60 minutes and at
Format No. 8-00-0001-F1 Rev. 0 Copyright EIL All rights reserved
Page 39 of 45
ei ENGINEEFZS
zlf fafaieS INDIA LIMITED FOR TESTING OF CONCRETE 6-74-0013 Rev. 3
iampy (A Govt of India unde(taking)
PILES Page 7 of 11
every one hour till rate of settlement is 0.2mm per hour until application of the next load
increment.
b) Alternate loading and unloading shall be carried out at each stage and the total and net
settlements recorded as specified. If so directed by the Engineer-in-Charge, more than
one cycle of loading and unloading shall be carried out at any or all of the stages.
c) Each stage of loading or unloading shall be maintained till the rate of movement of the
pile top is not more than 0.2mm per hour provided that the minimum period is one and
half hour for loading and one hour for unloading. The following load stages shall
however be maintained for longer periods as given below:
i) At load of 1.5 times assumed safe capacity (for routine test only) - 24 hrs.
ii) At load of twice assumed safe capacity (for initial test only) - 24 hrs.
The loading shall be continued till one of the following occurs :
i) Yield of the soil pile systems occurs causing progressive settlement exceeding
one tenth of the pile diameter.
ii) The loading on the pile top equals twice the estimated safe load in case of a
separate test pile and 1.5 times the rated capacity of the pile in case of a
working pile.
d) Assessment of Safe Load
The safe capacity of the pile shall be the least of the following :
i) Load corresponding to settlement specified in specific requirements which is

based on the nature and type of structure.
ii) Half of the final load at which the total settlement equals one tenth of the pile
diameter.
3.0 LATERAL LOADING TEST
3.1 Equipment and Test Set-up
3.1.1 Test Pile
The test pile shall be decided by the Engineer-in-Charge. It may be one of the working piles
or a separate test pile.
The test pile shall be cut off at the proper level and provided with a cap with vertical plane
sides having an adequate area for proper seating of the jack and dial gauges.
3.1.2 Loading System
3.1.2.1 Loading shall be applied by an hydraulic jack of adequate capacity, abutting the pile
horizontally and reacting against a suitable system. The reaction may be provided by the
wall of the excavated pit when the test is being conducted below ground level or by a
neighbouring pile in which case thrust pieces shall be inserted on either end of the jack to
make up the gap.
Page 40 of 45
ENGINEERS
Og-ar OfJli erg INDIA LIMITED FOR TESTING OF CONCRETE 6-74-0013 Rev. 3
rware,
5~)
1.1271 IA Go, of India Undeaking)
PILES Page 8 of 11
3.13 Measuring System
3.1.3.1 Lateral load applied on the pile shall be measured by a calibrated pressure gauge mounted
on the jack, having a least count of 250 kg.
3.1.3.2 Deflection of the pile head shall be measured by dial gauges, fixed to datum bars and having
a least count of 0.01 mm. The datum bars shall be provided with rigid supports as described
in Clause 2.1.3.2 (b) above.
3.2 Method of Conducting Tests
The test shall be carried out in accordance with the provisions of IS:2911-(Part-IV) and as
detailed below :
3.2.1 Loading shall be applied in increments of one fifth of safe capacity or as specified.
3.2.2 Each stage shall be maintained for a period till the rate of movement of the pile head is not
more 0.2 mm/hr or 1 hr whichever is greater.
3.2.3 Loading shall be continued till on of the following occurs:
a) Deflection of the pile head exceeds 12 mm.
b) The applied load on the pile is twice the assumed lateral load capacity of the pile in case
of a separate test pile and 1.5 times the rated capacity in the case of a working pile.
3.2.4 Assessment of Safe Load
The safe load shall be the smaller of the following :
i) Half of the final load for which the total deflection is 12 mm.
ii) Load corresponding to 5 mm total deflection
Note: The deflection is at the cut off level of the pile.
4.0 PULL OUT CAPACITY OF PILES
4.1 Equipment and Test Set up
4.1.1 Test Pile
4.1.1.1 The test pile shall be decided by the Engineer-in-Charge. The test shall be conducted on
separate pile installed specifically for this purpose.
4.1.1.2 The test pile shall be built upto the proper length and the head provided with suitable
arrangements for anchoring the load applying system.
4.1.2 Loading System
4.1.2.1 Load shall be applied using an approved reaction system. Uplift force on the pile may be
applied directly to the test pile or through a lever system. The reaction may be provided by
neighbouring piles or blocks may be constructed for the purpose. A hydraulic jack shall be
used for load application.
Page 41 of 45
ENQNEERS
mar f225
1.17271,wrg, on,rin,0
INDIA LIMITED
in co. of india Undellak.g)
FOR TESTING OF CONCRETE
PILES
6-74-0013 Rev. 3
Page 9 of 11
4.1.3 Measuring System
4.1.3.1 Load applied by jack shall be measured by a calibrated pressure gauge with a least count of
500 kgs.
4.1.3.2 Movement of the pile shall be measured by dial gauges, fixed to datum bar and having a
least count of 0.01 mm. A minimum of two dial gauges, placed diametrically opposite shall
be used. Datum bars shall be provided with rigid supports as described in 2.1.3.2(b) above.
4.2 Method of Conducting Test
The test shall be conducted as outlined below:
4.2.1 Loading shall be applied to the pile top in increments of one fifth the rated capacity of pile.
4.2.2 Each stage shall be maintained for a period till the rate of movement of the pile head is not
more than 0.2 mm/hr or one hour, whichever is greater.
4.2.3 Loading shall be continued till one of the following occurs:
a) Yield of soil pile system occurs causing progressive movement of the pile exceeding
12 mm.
b) The loading on the pile top equals twice the estimated safe load or as specified.
4.3 Assessment of Safe Load
The safe capacity of the pile shall be the least of the following :
a) Two-thirds of load at which the total displacement is 12 mm or the load corresponding

to a specified permissible uplift, and
b) Half of the load at which the load-displacement curve shows a clear break (downward
trend).
5.0 COMBINED VERTICAL AND LATERAL LOADING TEST
5.1 Equipment and Test set-up
5.1.1 The equipment and test set up shall be same as described in Clause 3.0. In addition a
platform shall be constructed on the pile top, and loaded to 1.0 times the pile capacity in
vertical loading.
The pile shall be first subjected to the full vertical load. The lateral load shall commence
after all settlements due to the vertical load have ceased and while the full vertical load is in
position.
5.1.2 The loading system, measuring system and recording of the results shall be the same as
described in clause-3.
5.2 Method of Conducting Test and Assessment of Safe Load
This shall be in accordance with the provision of clause 3.2 above.

Page 42 of 45
ENGINEERS
Oga Oaleg
laWrI 217,1517GIAJW11.0
IA GoN of lntlia Undertakong)
PILES Page 10 of 11
6.0 SPECIAL TYPE OF LOADING
This shall include evaluating the pile response to vibratory loads, both horizontal and
vertical in nature. The test set up and method of conducting the test shall be covered under
specific requirements.
Page 43 of 45
ENGINEERS
fa2— g INDIA LIMITED FOR TESTING OF CONCRETE 6-74-0013 Rev. 3
caourr efrox,,ax.3oos.0 Govt of Incla Undeftaking)
IA
PILES Page 11 of 11
APPENDIX-I
PILE LOAD TEST RECORD
Vertical/ Lateral/ Pull Out Test
Pile No Date of WT of Hammer
Type Driving AVR. Drop of Hammer
Diameter(Cm) Casting Total No of Blows
Length below Commence of Test Sum of Temporary

G.L(M) Compression in cms
Location Completion of Test Ground level
Type of Test : Direct/Cyclic Loading
Date Time Total Load Load Total Settlement AVR. Settlmt Reb- Rem-
Time on off Load (Deflection) (Defl'n) ound arks
(Hr.) (T) (T) (T) Gauge mm mm
mm
I II Total Net
Page 44 of 45
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The drawing, design and details given on this format are the property of ENGINEERS INDIA LIMITED. They are merely loaned on the borrower's express agreement that
they will not be reproduced, copied, exhibited or used, except in the limited way permitted by a written consent given by the lender to the borrower for the intended use.
A307-000-16-48-1101
Location: eProcure
Date: 2017.04.27 17:38:01 IST
Signature Not Verified
Digitally signed by SETHU SIDDHARTH
1:100
SCALE
DATE
0 05.04.17
REF. DWG. NO.
B034
JOB NO.
foLrkj ifj;kstuk
,dhd`r fjQkbujh
UNIT
0MN
REVISIONS
81
DIVN.
41
DEPT.
BY
VSK
BS-VI
REFERENCE DRAWING TITLE
LmlBs
11001
3-1641-0501 REV.2
DWG. NO.
VKP
CHKD APPD
MS BLOCK PROJECT
A1-841x594
REV.
Page 45 of 45

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BHARAT PETROLEUM CORPORATION LIMITED

BS-VI MS BLOCK PROJECT OF

(BIDDING DOCUMENT NO. BM/B034-0MN-CE-TN-8000/1000)

Prepared & Issued by:

Sl. No. …….

BIDDING DOCUMENT NO. : BM/B034-0MN-CE-TN-8000/1000

SL. NO. DESCRIPTION NO. OF

1.0 COVER PAGE 01

10.0 SPECIAL CONDITIONS OF CONTRACT (SCC) 33

ix) Quality Management System 22

(Bidders are requested to visit e-procurement website: https://eprocure.gov.in/cppp

PILING WORKS From 27.04.2017 To 17.05.2017 Up to

Opening of Unpriced Bid shall be on 18.05.2017 at 1400 Hrs (IST).

Dy. General Manager (C&P, SCM-2)

2.0 BRIEF SCOPE OF WORK:

The work involves but not limited to the following:

NHT/CCR/ISOM, Cooling Tower, Air Type-I 2300 7m to 21m

The detailed scope of work shall be as per the Bidding Document.

3.0 TIME SCHEDULE FOR COMPLETION:

a) Bidding Document on Website : From 27.04.2017 to 17.05.2017

b) Site Visit : On 04.05.2017

c) Last date of Receipt of Bidder’s : On 04.05.2017

d) Date of Pre Bid Meeting : at 10:30 Hrs. (IST)on 08.05.2017

f) Online Opening of Techno- : 14:00 Hrs. (IST) on 18.05.2017

Rs. 10,00,000/- (Rupees Ten Lakh only)

h) Cost of Bidding Document (Non- : Not Applicable

i) Opening of Priced Bids : On date & time to be intimated later

5.1 EXPERIENCE CRITERIA (COMMERCIAL)

One Work of Value Rs. 1760 Lakh

5.2 EXPERIENCE CRITERIA (TECHNICAL)

i) Total piling not less than 14,500 meters in a single contract.

5.4.4 For Financial Criteria:

Dy. General Manager (SCM 2-C&P)

AFFIDAVIT OF ..................................., S/o D/o _________________, resident of ____________

I, _____________________ S/o/D/o of _________________________________, working as

I, _____________________ S/o/D/o of _________________________________, working as

Specimen Signature of authorized representative

Name & Designation (CEO or CFO or Company Secretary)

COMPLIANCE TO AUTHENTICATION REQUIREMENT

Signature of Bidder: _______________________________

Name of Bidder: ____________________________________

Company Seal: _________________________________

3rd FLOOR, TOWER-I,

TEL NO.: 0124-380-2332 / 2447 / 2441

(ii) TELEPHONE NUMBER : ________________________

(iii) TELEFAX NUMBER : ________________________

(iv) CONTACT PERSON : ________________________

(v) E-MAIL ADDRESS : ________________________

B) Contact person at Delhi, if any:

(i) POSTAL ADDRESS : ________________________

(ii) TELEPHONE NUMBER : ________________________

(iii) TELEFAX NUMBER : ________________________

(iv) CONTACT PERSON : ________________________

(v) E-MAIL ADDRESS : ________________________

Reasons for non-submission of Bid:

BIDDER'S NAME : _________________________

Job No. B034 Page 1 of 15

Engineers India Limited

Job No. B034 Page 2 of 15

1.0 GENERAL ....................................................................................................... 4

1.2 Acknowledgement & Confirmation to bid ...................................................... 4

1.3 Confidentiality of Document ........................................................................... 4

1.4 Cost of Bidding ................................................................................................ 4

AFFIDAVIT OF ..................................., S/o D/o _____, resident of

I, _ S/o/D/o of _____________, working as

I, _ S/o/D/o of _____________, working as