EXCEL

2019
A Complete Step by Step Guide for Beginners to Learn
and Master Excel 2019

LUCAS

CALDERON
 Copyright © 2019 Luca Calderon

All rights reserved.

It is not legal to reproduce, duplicate, or transmit any part

of this document by either electronic means or in printed
format. Recording of this publication is strictly prohibited

Disclaimer

The information in this book is based on personal

experience and anecdotal evidence. Although the author
has made every attempt to achieve an accuracy of the
information gathered in this book, they make no
representation or warranties concerning the accuracy or
completeness of the contents of this book. Your
circumstances may not be suited to some illustrations in
this book.

The author disclaims any liability arising directly or

indirectly from the use of this book. Readers are
encouraged to seek accounting, legal, or professional help
when required.

This guide is for informational purposes only, and the

author does not accept any responsibilities for any
liabilities resulting from the use of this information. While
every attempt has been made to verify the information
provided here, the author cannot assume any responsibility
for errors, inaccuracies or omission
 CONTENTS
INTRODUCTION .................................................................

CHAPTER ONE: Excel 2019 Overview ..................................

Ways of Quitting/Launching Excel ..................................

Launching Excel 2019 from Windows 10 Start Menu ......

Launching Excel 2019 from the Windows 10 Search text

box.................................................................................

Quitting Excel 2019 ........................................................

Conventions used in Excel ..............................................

How to use Excel 2019 ...................................................

Opening a spreadsheet ..................................................

Working with the Ribbon ...............................................

Managing your sheets ....................................................

 Entering Data.................................................................

Basic Calculations ..........................................................

Unlocking the power of Functions..................................

Saving and sharing your work ........................................

CHAPTER TWO: How to Create a Spreadsheet in Excel .......

How to Create a New Workbook in Excel 2019 ..............

Creating a new empty workbook ...................................

Creating a new workbook from a template ....................

Making Use of another workbook as a template ............

Creating a New Data-Entry.............................................

Ways to make your formula function better ..................

How to save the worksheet as a file ...............................

CHAPTER THREE: Making it all appear good looking ..........

Ways of choosing a select group of cells ........................

How to make use of the format as table font styles .......

How to make use of the format cells dialog box .............

Ways of formatting cells near to the source using mini-

bar.................................................................................

CHAPTER FOUR: Making Changes through Editing .............

 Imitating formulas with AutoFill .....................................

Cut, Paste, and Copy with Shortcut Keys ........................

Knowing your spelling errors and other kinds of

mistakes.........................................................................

Eliminating errors or mistakes with text to speech .........

CHAPTER FIVE: Organizing and Maintaining the

Worksheet .........................................................................

How to split the worksheet with window Panes .............

How to replace Cell Entries ............................................

How to control recalculation ..........................................

Calculation Settings Keep Switching ...............................

Automatic Calculation ....................................................

Manual Calculation ........................................................

Controlling Excel’s Calculation Options ...........................

CHAPTER SIX: Methods of maintaining various

Worksheets .......................................................................

How to open windows on the worksheets already

prepared ........................................................................

How to compare worksheets with different sides ...........

Ways of transferring sheets to other workbooks ............

 Copying Excel Worksheet to another workbook .............

CHAPTER SEVEN: Printing the Masterpiece ........................

How to preview pages in the page layout view ..............

How to print the current worksheet...............................

CHAPTER EIGHT: Pivot Tables ............................................

How to format with pivot tables ....................................

Ways of applying formatting with numbers ...................

Preserve Cell formatting with settings ...........................

How to modify pivot tables ............................................

How to Create Pivot Tables ............................................

CHAPTER NINE: How to Make Your Graphics Stand Out .....

How to make professional looking charts.......................

How to print only the charts ..........................................

CHAPTER TEN: Joining automating and sharing

spreadsheets .....................................................................

How to use office Add-ins ..............................................

How to use Excel add-ins ...............................................

Add or get rid of an Excel add-in ....................................

How to add hyperlinks to a worksheet ...........................

 How to share your worksheets .......................................

CONCLUSION .....................................................................
 INTRODUCTION

Excel 2019 is a worksheet gotten from

Microsoft for Android, macOS, IOS, and
Windows. Microsoft Excel also features
calculation, pivot tables, graphing tools,
and a macro programming language, also
known as Visual Basic for Applications.
Microsoft Excel has been a largely applied
spreadsheet for all of these platforms,
particularly in version 5 in the early 19s,
precisely in the year 1993, and in recent
months, it took over from Lotus 1-2-3 as
the number one standard for worksheets.

Supposing that you are upgrading to Excel

2019 for Windows from an initial Excel
version, you will still have all the features
you are used to, but you will observe a few
others as well. New features like;

 New functions such as CONCAT,

IFS, MAXIFS, MINIFS, SWITCH,
and TEXT JOIN
 New Charts such as Map charts,
Funnel charts
 Enhanced visuals such as Scalable
Vector Graphics (SVG), Change SVG
icons to shapes, Insert 3D models to
find every angle.
 Ink Improvements such as Digital
Pencil, New Ink effects,
Customizable and portable pen set,
Ink equations, new ink replay
button, lasso select at your
fingertips, convert ink drawing to
shapes, and with your surface pen,
you can choose to change objects
 Better accessibility features such as
a single click fixes for accessibility
problems, supportive sounds
enhance accessibility
 General Improvements like
Precision selecting, quick access to
superscript and subscript,
developed auto-complete, new
themes, black theme, break the
language barrier, no warnings when
 saving a CSV file, and DLP (Data
Loss Protection) in Excel.
 PivotTable enhancement such as
personalize the default PivotTable
layout, automatic relationship
detection, creating, editing, and
deleting custom measures,
automatic time grouping, pivot
chart drill-down buttons, search in
the PivotTable, smart rename,
multiple usability improvements,
multi-select slicer, and faster OLAP
PivotTables
 Power Pivot updates such as Save
relationship diagram look as the
picture, selecting tables using
keyboard navigation, column
selection using column navigation,
 and auto column suggestion for the
exact column name in the two tables
 Get and Transform (Power Query)
such as New and improved
connectors, improved
transformations, general
improvements, etc.
CHAPTER ONE: Excel 2019
Overview

Ways of Quitting/Launching Excel

Excel 2019 only works on the Windows 10

operating system. This indicates that
supposing that your personal computer is
running any kind of Windows except
Windows 10, you must upgrade before you
can install and run Excel 2019 in your PC.
Launching Excel 2019 from
Windows 10 Start Menu

The start menu in Windows 10 reminds us

of the right old start menu that the
majority of us remember from past
Windows versions. The Start menu in
Windows 10 links the vertical list from
initial days with the title icons so eminent
in Windows 8 Metro view.

To launch the Excel 2019 by opening the

Start menu, look for the Windows key on
your keyboard and press, before clicking
the Windows icon on the taskbar. Then,
you go to the direction of the E section in
the list of applications on your Personal
computer and click Excel.
Launching Excel 2019 from the
Windows 10 Search text box

Rather than opening the Start menu in

Windows 10 and looking for the Excel
application there, you can start the
program by choosing this item from the
Windows Search text box. You can quickly
type Excel into the text box that appears on
the right of the Windows button on the
taskbar and click the Excel Desktop
Application appearing at the top of the list
displayed.
Quitting Excel 2019

When you are prepared to end and quit it,

you have several options for shutting down
the program;

 Press Alternate F4 on your keyboard

 Right-click the Excel program icon
on the Windows 10 taskbar before
clicking the Close Window item on
the pop-up menu.
If you attempt to quit Excel after working
on a workbook and you probably have not
saved your updated changes, the program
shows an alert box querying whether you
do not want to save or save the updated
changes.
For you to save your change before
quitting, choose the Save command
button. Assuming that you haven’t been
too serious in the worksheet and don’t
want to save your changes, you can leave
the workbook by opting for the Don't Save
button instead.

Conventions used in Excel

Conventions used in Excel 2019 deal

primarily with Ribbon command
sequences or hotkey sequences that you
experience. Excel 2019 is a sophisticated
program that makes use of the Ribbon
interface initially introduced in Excel
2007.

You may discover Ribbon command

sequences making use of shorthand
designed by Microsoft. And where you see
the name on the tab found on the Ribbon
and the command buttons you choose are
differentiated by arrows like;

Home: Copy

Ribbon command uses this shorthand to

copy whatever cells or graphics that are
currently chosen to the Windows
Clipboard. It indicates that the Home tab
should be clicked on the Ribbon
(supposing that it is not assessed) before
you click the COPY button.

A few of the Ribbon command sequences

do not only involve choosing a material on
the drop-down menu but choosing a
command button seen on the tab. In this
scenario, the drop-down menu command
imitates the name of the tab and command
button, all differentiated by vertical bars.

Formulas: Calculation: Options:

Manual

Ribbon command uses this shorthand in

the case of manual recalculation in Excel.
It claims that the Formulas tab should be
clicked, especially if it is not displayed
before you click the calculation options
command button and then click on
Manual-drop down menu option.

Excel 2019 encourages you to type

something specific into a cell in the sheet.
You just enter a specific function, the part
you should type exactly what you type
generally appears in bold type. For
instance, =SUM(AZ: B2) indicates that
you should type what you find, that is, an
equal sign, the word SUM, a left
parenthesis, etc.

CALCULATE

This is the message that indicates that

Excel is in manual recalculation mode,
especially after using the initial Ribbon
command sequence.
How to use Excel 2019

Excel is a reliable application, though, at

times, it can be intimidating. That is the
reason we have put together this
beginner's guide to help on how to make
use of Excel 2019.
There are processes on how to use Excel,
and they must be followed accordingly.
These processes include;

 Opening a spreadsheet
 Working with the ribbon
 Managing your worksheets
 Entering data
 Basic calculations
 Unlocking the power of function
  Saving and sharing your work

Opening a spreadsheet

When you initially open Excel by clicking

twice on the icon or choosing it from the
Start menu seen in Windows 10, the app
will ask what you want to do. Supposing
that you want to open a fresh sheet, click
on Blank Workbook.

To open a saved spreadsheet, just click on

Open Other Workbooks located in the
lower-left corner, before you click on
Browse seen on the left side of the
resulting window. After that, use the file
explorer to discover the workbook you are
in search of, choose it, and click OPEN.
Working with the Ribbon

The Ribbon is found in the central control

panel of the Excel. There are a few tabs like
Home, Data, Insert, and Review. Each of
them contains separate buttons.
There is also a search bar in the ribbon. In
there, you just type in what you are in
search of, and Excel will assist you to
discover it. Most of your periods in Excel,
you will be working in the Home tab of the
Ribbon.

Managing your sheets

As you all know, workbooks contain many

sheets. You can manage them with the
sheet tabs close to the last part of the
screen. Just click a tab to open that
worksheet you want. To put an extra
worksheet, just click the + button at the
end of the list of sheets.

You can also rearrange the sheets in your

workbook by bringing them to a fresh
location. And once you right-click a
worksheet tab, you will get several options.

Entering Data

While entering data is among the most

central and vital things you can do in
Excel, it is almost easy. Just click into an
empty cell and begin typing. You can also
copy, cut, and paste any data you would
like. Also, you can copy data from other
programs into Excel.
Basic Calculations

After you must have known how to get

some data into our spreadsheet, we are
now going to do a few things with it. We
are going to calculations in Excel and
running it is very easy. First, we will look
at how to include two numbers.

Let us add 1 and 2. Type the following

formula in an empty cell-like 1+2, then
press ENTER. When you press ENTER,
Excel assesses your equation and
demonstrates the result, 3. But supposing
that you look above at the formula bar, you
will still find the original formula.
There are other formulas you can do when
using Excel like;
4-6= -2
2*5= 10

Unlocking the power of Functions

Excel's most significant power lies in

functions. These allow you to run
complicated calculations with some key
presses. The majority of the formulas take
sets of numbers and give you information
about them. For instance, the average
function provides an ordinary set of
numbers. Let us try using it.
Start by clicking into a blank cell and type
the following formula:
AVERAGE(A1: A4), then press Enter.
Besides, some functions work on the text.
Let us attempt the CONCATENATE
function!
Click into cell C5 and type this formula:
CONCATENATE(A5, ‘’, B5), then press
Enter.
Automatically, a message will come up
saying Welcome to Spreadsheet in the cell.

Excel has several useful functions. To

discover the role that will solve an issue,
head to the Formulas tab and click on any
of the icons.
Supposing that you start typing a formula,
begin with the equal sign because it will
help by showing you a few of the functions
that you probably be in search of. And
immediately you type the name of the
formula as well as the opening
parenthesis, Excel will indicate to you the
arguments that need to go another side.

Saving and sharing your work

After you must have done some work with

your spreadsheet, you will surely want to
save your changes. Press Ctrl + S to save.
Supposing that you are yet to save your
spreadsheet, you will be asked the location
you want to save it and what you want to
name it.
Another way from saving your spreadsheet
is to click on the Save button found in the
Quick Access Toolbar.

Well, the easiest way to share your

spreadsheets is with OneDrive. Just click
on the Share button in the top-right corner
of the Window, and Excel will take you to
share your document.
 CHAPTER TWO: How to
Create a Spreadsheet in
Excel

How to Create a New Workbook in

Excel 2019
You have possibly created many
workbooks in Excel. And you probably
think you know everything about creating
fresh worksheets. But there are some
things you still need to learn. There are
steps that need to follow appropriately to
have an excellent workbook. These steps
are;
  Creating a new empty workbook

 Creating a new workbook from a

template

 Making use of another workbook as

a template

Creating a new empty workbook

This is possibly what you have done in the
past. And it is very easy. When you open
Excel, you will discover a window asking
what you want to do. To open an empty
workbook, click twice on the Blank
workbook, and you are good to go.

Creating a new workbook from a

template
Databases can be connected to Excel with
thousands of useful templates. And with
some clicks, you have access to all of them.
When you open a new workbook, you will
see a list of templates all available. They all
include staples such as profit-loss
statements, cash flow analysis, wedding
budget, and Gantt chart project planner.
You double-click if you want to open a
fresh worksheet with one of the templates.

Making Use of another workbook

as a template
Supposing that you cannot see a model
that you love, Excel has got you covered.
You can change a saved workbook into a
template for a new one. To do this, click
File>Open>Browse, and browse to the
worksheet that fits you to use as the basis
for your new workbook.
When you find the workbook you want,
click the arrow closest to the Open button.
Click Open as Copy, and you will have a
new workbook that is very much familiar
to the old one. Another way is by right-
clicking on any spreadsheet in the Open
Window and choose Open a Copy.

Creating a New Data-Entry

There are steps that should be followed in
creating a new entry using the data entry
form in Excel.

1. Choose a cell in the Excel Table

2. Click on the Form icon seen on the

Quick Access Toolbar

3. Go to the data in the form fields

 4. Press the Enter Key or click the New
button to enter the record in the
table and get an empty form for the
next record.

Ways to make your formula

function better
Formulas are what Excel works better, so,
supposing that you use Excel consistently,
I bet that you use a lot of methods. But
crafting a working formula can waste a lot
of time. Well, there are some excellent
ways to make your methods function
better in Excel.
  Do not include the final
parentheses to a function

When you enter a feature on its own like

SUM, AVERAGE, etc. You do not need to
go into the final closing parentheses. For
instance, you can enter SUM (A1: A10 and
hit return. Excel 2019 will include the
closing brackets for you.

 Move a formula and keep

references from changing

Supposing that you are just moving an

equation to a close location, attempt to
drag and drop. Dragging will make sure all
addresses are well and unchanged. It can
be done by using cut and paste.
  Copy a formula and keep
references from changing

To copy some equations to a new place

without any effect on referrals, you can
make use of find and replace. Choose the
formulas you intend to copy, the look for
and return the equal (=) sign in the
equations with the hash (#) character. It
will surely change the formulas to text.

 Use a table to enter formulas

automatically

As soon as you change your data to a table

(the two platforms: Ctrl + T), every
equation you enter at the beginning row
will be automatically copied down the
entire length of the table.
  Make use of Control + click to
move to arguments

When you are going in the direction of

arguments in a function, just hold down
Ctrl (Mac: Command) as you click all
references, and Excel 2019 will
automatically enter commas for you.

 Using a shortcut to Insert

function argument
placeholders

When you are moving to function, after

Excel has known the function name, press
Ctrl + Shift + A (both platforms). For
instance, supposing that you type ‘’= DATE
(‘’ and make use of Ctrl + Shift + A, Excel
will give you ‘’= DATE (year, month, day)’’.
  Choose every formula in a sheet
at the exact time

You simply do this by making use of the

more powerful and hidden features in
Excel, which is; Go To > Special (Ctrl + G).
This command enables you to choose all
sorts of fascinating things in Excel, which
include empty cells, cells that are blank,
cells that have numbers, and many more.

How to save the worksheet as a

file
Follow these processes below to save your
workbook when running Excel 2019 on
Windows.
 Click the File tab and select Save

 Click the Save in drop-down list

button and choose the folder in
which you desire to save the file

 Type a descriptive name that will be

represented in the File name box

 To save the file, click the Save button

in the chosen folder.
CHAPTER THREE: Making
it all appear good looking

Ways of choosing a select group

of cells
To choose a select group of cells in
Microsoft Excel, just follow these simple
three processes;

Note that this feature also works the same

in all modern versions of Excel 2010, 2013,
2016, and 2019.

1. A cell should be clicked on one of the

corners of the select group of cells
you wish to choose
2. Hold the left button down and drag
either horizontally or vertically until
the group of cells you wish to choose
is highlighted.

3. Release the click: you can choose all

the select groups of cells in a row by
clicking on the number placed on the
left side of the row. You can also
choose every cell in a column by
clicking on the letter found at the top
of the column. Note that any
formatting changes you make will be
made to every highlighted cell.
How to make use of the format as
table font styles

Excel offers several previously defined

table styles that you can use to format a
table rapidly. Supposing that the
previously defined table styles do not meet
your expectations, you can design and
apply a custom table style.

You can also make some adjustments on

the table formatting by selecting Quick
Styles options for table elements, like
Header, total rows, banded rows, first and
last columns, and auto filtering. When you
possess a data range that’s yet to be
formatted as a table, Excel will
automatically convert it to a table when
you select a table style.
Well, you can convert to the format for an
existing table by choosing a different
format.
1. Choose a cell in the table, or group of
cells you wish to format as a table
2. On the Home tab, click the Format as
Table
3. The table style should be clicked on
that you wish to use
How to make use of the format
cells dialog box

The process of displaying the Format

dialog box is by;

1. Selecting your cell (s)

2. From the menu, choose Format >
Cells Or right-click the selection, get
a context-sensitive shortcut menu,
and choose Format Cells.
3. In the Format Cells dialog box you
can set;
 Number display
 Alignment
 Font
 Border
 Patterns
 Protection
Ways of formatting cells near to
the source using mini-bar

When you choose a few texts in a chart

title, the mini toolbar comes ahead of the
chosen text. Supposing that you leave the
direction of the mini toolbar, it clears
away. Nevertheless, assuming that you
move the mouse towards the mini toolbar,
you discover numerous text formatting
options.

When you are using Excel 2019, you

probably not discover the mini toolbar
though you usually choose cells or ranges
of cells; it is rare to choose just one portion
of a cell value in Cell Edit mode.
Nevertheless, as you start making use of
the chart, text boxes and SmartArt
diagrams will have the mini toolbar
appearing consistently.

To use the mini toolbar, follow this

process listed below:

1. Choose a few texts. Supposing that

you choose text in a cell, it is a must
you choose a portion of the text in
the cell by making use of the Cell
Edit mode. In a chart, SmartArt
diagram, you can choose any text or
text box. As soon as you release the
mouse button, the mini toolbar
comes up ahead and to the right of
the option.
2. Move the mouse pointer toward the
mini toolbar. The mini toolbar
remains visible, if your mouse is
above it and it goes away when you
move the mouse by leaving the mini
toolbar.
3. Transfer the mini toolbar to affect
the text you opted for in process 1
4. When you must have been done
formatting the chosen text, you can
move the mouse away from the mini
toolbar to discharge it.
 CHAPTER FOUR: Making
Changes through Editing

Imitating formulas with AutoFill

The autofill just imitates or copies the
content of the cell, not the formula. In
other meanings, simply place the mouse at
the fill handle at the bottom right-hand
corner of C2 and click twice. Excel should
imitate the formula to C3 instead: C6. In
truth, Excel does imitate or copy the
formula down, but every cell looks to have
the exact value.

Process of copying a Formula making use

of the fill handle to several adjacent cells
includes;
  Choose the cell that contains the
formula you have in mind to copy

 Hover your cursor around the black

square in the lower right corner of
the cell until your cursor changes
into a plus sign

 Click and hold the mouse button as

you drag the handle to add all cells
where you would like the formula
imitated or copied

 Leave the mouse button to fill the

cells initially with the formula.

Copy or imitate the formula to non-

adjacent cells by choosing the cell that
consists of the formula, then right-click to
choose Copy or Ctrl + C, then choose the
destination cells and right-click to select
Paste or Ctrl + V.
Cut, Paste, and Copy with
Shortcut Keys
When working with huge amounts of data
in Excel, you probably discover the need to
copy and paste something that you have
already written, or maybe entirely move a
selection. Whether you are working with
data within multiple worksheets, single
worksheet, or even many workbooks, there
are simple shortcuts you can make use of
cut, copy, and paste.

The simplest ways to cut, paste, and copy

is with keyboard shortcuts. The keyboard
key links for copying and pasting data are;

Ctrl + C – for copying data or information

Ctrl + V – for pasting data or information

First, click any cell or many cells to

highlight them, then hit and hold the Ctrl
key you see on the keyboard before
pressing and releasing the C key without
releasing the Ctrl key. Click the destination
cell, especially when copying the majority
of cells of data, click the cell in the top left
corner of the destination range.

Press and hold down the Ctrl key on the

keyboard before pressing and releasing the
V key without releasing the Ctrl key. The
repeated data should now be in the real
and destination locations. You should also
note that the arrow keys you see on the
keyboard can be used rather than the
mouse pointer to choose both the
destination and source cells when copying
and pasting data.
Concerning the cut key, just press Ctrl + X
and follow the same process as that of copy
and paste.

Knowing your spelling errors and

other kinds of mistakes
To understand how to spell for any text on
your worksheet, click Review > Spelling.
Besides, you can press F7.

There are also a few things that occur when

you use the spelling checker:

 Supposing that you choose a single

cell for spell check, Excel observes
the entire sheet, which includes the
page headers, comments, footers,
and graphics.
  Supposing that you choose multiple
cells, Excel checks to spell only for
those cells.
 To spell-check words in a formula
bar, choose the words.
Well, we should note that Excel does not
check to spell in cells that consist of
formulas.

Correct Spelling as you type

Both Autocorrect and Autocomplete can
aid correct typing errors as you make
errors. Firstly, Autocorrect corrects errors
in a formula's text, text box, chart labels,
and worksheet control. There are two
methods on how to do it which is listed
below as follows;
 Click File > Options
 Under the Proofing section, click
Autocorrect options, and check the
most likely typing errors.

On the other hand, AutoComplete helps to

maintain accuracy as you type by equalling
errors in different cells and does not notice
person words in a cell. It can be handy
when creating formulas.

Extra resources
You can also go for Thesaurus, Translate,
and Research for more assistance with
both spelling and language. There are a
few things that occur when you use the
spelling checker.
 Supposing that you choose a single cell
for any error, Excel checks the entire
sheet, which includes the page headers,
comments, footers, headers, and
graphics.
 Supposing that you choose multiple
cells, Excel checks to spell meant for
those cells.

Eliminating errors or mistakes

with text to speech

Find and Replace is an excellent tool for

removing mistakes or errors that you have
flagged in the worksheet. Also, the Spell
Check feature is useful for eliminating
input errors that lead to typos. Sadly,
neither of these features can aid one to
know data input mistakes that lead to
actions like mistyping the entry without
misspelling it or even transposing one
entry with another.

The best way that you can flag and then

correct these mistakes is by checking and
verifying the accuracy of every/per data
entry in the worksheet. Often, you do it by
checking the rows and columns of data in
a spreadsheet. Excel’s text to speech
attribute can aid in this checking by
reading aloud every entry that has been
made in a chosen range of cells or data
within the worksheet. As the entries of the
data are read aloud, you can verify their
accuracy against documents used in the
original data entry.
Translation of the Text to Speech attribute
needs no unique microphones. All that is
required is two speakers or probably
headphones connected to your personal
computer. Sadly, many of the Text to
Speech command buttons are unavailable
from the tabs found on the Ribbon.

The best way to display them is by

including their command buttons either as
a custom tab on the Ribbon or as custom
buttons on the Quick Access toolbar.

To include the Speak cells, stop speaking

cells, and Speak cells on Enter command
buttons to the Quick Access Toolbar,
simply follow these process listed below;
 Click the Customize Quick Access
Toolbar drop-down button and then
select the More Commands option from
its drop-down menu
 Select Commands Not in the Ribbon,
preferably in the drop-down menu
 The Speak cells button should be
clicked in the selected Commands from
the list box placed on the left before
clicking the Add button to include it to
the last part of the Customize Quick
Access Toolbar list placed on the right.
 Repeat the steps mentioned in Step 3,
but this time add the Speak Cells, Speak
Cells on the enter button, and stop
speaking cells.
 Click the OK button to end the Excel
Options dialog box.
After including the Text to Speech buttons
to the Quick Access toolbar, you can make
use of them to corroborate spreadsheet
entries and get those problematic errors as
follows;

 Choose the cells in the sheet whose

chapters you really want to read by Text
to Speech
 Then, the Speak Cells button should be
clicked to have your Windows device
start reading back the entries in the
chosen cells.
 Lastly, to rest the Text to Speech feature
when you find disagreements between
what you are reading and what you are
hearing, click the Speak cells or the Stop
Speaking cells button.
Note that you can click the Enter button to
have your PC speak every entry that you
make as you fill it by hitting the Enter key.
Besides, Excel moves the cell cursor down
one row.
 CHAPTER FIVE:
Organizing and
Maintaining the Worksheet

How to split the worksheet with

window Panes
Your good friend Michael concluded a 5-K
run two weeks ago, and you want to find
out the top ten finishers and compare his
time against others. You looked for his
name and discovered him, down in row
200. How can you find out his result and
the top ten finishers, who are placed at the
cover of the worksheet, at the exact time?
By dividing the sheet, you can move down
in the lower pane and yet find the top rows
in the upper pane.

To divide a worksheet, you choose at the

bottom the row where you want the split.
For instance, choosing row 14 divide the
worksheet bottom row 14. Then, you click
View > Window > Split. You eliminate the
split by clicking the Split button again.

You can also divide a worksheet into

columns. Just choose the column to the
right of the column where you desire to
break and use the Split command. Or, you
can also divide between a column and a
row. Choose the cell below and to the right
of where you so desire to break and click
Split.

Note that to undo a split, simply click View

> Window > Split again.

How to replace Cell Entries

Below you will discover the process on how
to make use of Excel Replace to transfer
one value to another in a chosen range of
cells or the whole worksheet or workbook.
To replace certain cell entries, text, or even
numbers in an Excel workbook, make use
of the Replace tab of the Excel Find and
Replace dialog. The well-explained steps
follow below;
 Choose the range of cells where you
desire to replace numbers or text. To
replace cell entries across the whole
worksheet or workbook, click on a cell
on the active worksheet

 Hit the Ctrl + H shortcut have the

Replace tab of the Excel Find and
Replace dialog. You can also go to the
Home tab > Editing group and click
Find and select > Replace. Supposing
that you have used the Excel Find
feature, then change to the Replace tab.

 The Find with box type is where you

look for a particular value, and in the
Replace with box type is where you
replace the value with.

 Lastly, click either Replace All to Swap

all the cell entries in one fell swoop, or
 click Replace to replace the discovered
occurrences one by one.

Supposing that something is wrong and

you get the result separate from what you
had wanted, the Undo button should be
clicked and hit Ctrl + Z to restore all the
genuine values. For extra Excel, replace
features, the options button placed at the
right-hand corner of the Replace tab
should be clicked. They are almost the
same as the Excel Find options we said a
moment ago.

Replace Number or text with nothing

To replace every occurrence of value with

nothing, type the characters to look for in
the Find what box, leave the Replace with
box empty, and click the Replace All
button.
Replace a line break in Excel

To replace a line break with space, enter

the line break character in the Find what
filed by hitting Ctrl + J. After hitting Ctrl +
J, at first the what box will look blank, but
getting a closer look you will observe a
small flickering dot. To replace a few
characters with a line break, do extremely
different by entering the present character
in the Find what box, and the line break
Ctrl + J in Replace with.

How to control recalculation

Excel 2019 possesses a large number of
options letting you regulate the way it
calculates. You can switch these options
with the Tools > Options > Calculation tab.
Calculation Settings Keep
Switching
Since some Excel's calculation settings
operate at the application level ( they are
exact for every open worksheet) and are set
by the number one worksheet opened, they
probably look to change in a random way
though it depends on the sequence in
which worksheets are opened.

Automatic Calculation
Automatic calculation mode indicates that
Excel will automatically calculate all open
worksheets at every change again, and
whenever you open a worksheet. Often
when you have a fresh spreadsheet in
Automatic mode and Excel calculate again
for you, you will not find the recalculation
since nothing will have switched because
the worksheet was saved.

Manual Calculation
Manual calculation mode indicates that
Excel will only calculate every open
worksheets again when you make a
request by hitting F9 or Ctrl-Alt-F9, or
when you save a spreadsheet. For sheets
taking lots of time to recalculate, it is often
good to use Manual calculation.

Controlling Excel’s Calculation

Options
When Excel 2019 has no sheets open, or as
you begin Excel, it puts the first calculation
mode as well as the settings from the initial
non-template, non-personal.xls, non-
addin worksheets that you open. This
indicates that the calculation mode setting
in accordingly opened worksheets will be
neglected, though you can switch the mode
yourself at any time using Tools > Options
> Calculation. Immediately you switch the
calculation mode, and it applies to every
subsequently opened worksheet.

Supposing that calculation is set to

Automatic when a worksheet consisting of
codes are opened, excel will begin the
recalculation procedures before the Open
event is executed. You can bypass this
issue by;

 Making use of FastExcel version 2’s

initial Calculation setting

 Making use of one worksheet as long it

is not Personal.ixs.
 Have an Addin installed in your PC
which sets calculation to manual in its
sheet Open or Auto Open process

Supposing that you have a worksheet that

was initially saved in Automatic mode, and
at the same time desire to open it in
Manual mode:

 First, open Excel with an empty

worksheet

 Change to Manual (Tools > Options >

Calculation)

 Open the worksheet that was saved

initially in Automatic.

Supposing that you have a worksheet that

was initially saved in Manual mode, and at
the same time want to open it in Automatic
mode:
 Open Excel with an empty worksheet

 Change to Manual (Tools > Options >

Calculation)

 Then change back to Automatic. The

two processes are needed to lock in the
mode change

 Open the worksheet that was initially

saved in Manual.
CHAPTER SIX: Methods of
maintaining various
Worksheets

How to open windows on the

worksheets already prepared

When you choose File > New > Empty

worksheet in Excel 2019, worksheets open
in the exact window. Also, saved
spreadsheets open in the exact window.
This is not perfect as you cannot look at the
comparisons of spreadsheets in two or
more windows.
Nevertheless, there are some workarounds
that enable you to open many Excel
windows at the exact time. Actually, there
are basically four ways of opening many
Excel windows at the same time.

 Opening many windows from the Excel

Jump List
 Open many Excel windows in the start
menu
 Open new excel windows using the
middle mouse button
 Get Snapping
First Method - Open from the Excel
Jump List

 First, you begin by opening many

windows from the software's Jump List
in Windows 10. And to do that, open
Excel and right-click its taskbar icon.
 The Jump List as a Microsoft Excel
option on it, click it open a new and
have a different Excel worksheet
window
 Now you have opened a second
window, click File > Open to open a
worksheet in it.
 You can also hold the Shift key and click
the taskbar icon to open many
worksheets windows.
Second Method – Open with the
Start menu

 First, click the Start button to open that

menu
 Then move to the folder that includes
Excel on your Start menu
 Choose to unlock Excel from there
 Every time you open it from the Start
menu, a different app opens. Then, you
can now open many worksheets in each
separate window.

Third Method – Open the Excel

Windows using the Middle Mouse
Button
Supposing that you have a mouse with the
middle button, you can open many
windows with different worksheets. Open
Excel and then choose its taskbar icon with
the middle mouse button. That will open a
new window for you to open a spreadsheet
in.

Fourth Method – Get Snapping

Snap support enables you to open two or
more windows on the left and right of the
computer.

 First, choose one worksheet window

and click its Restore Down button.
 Then scroll it to the far left or right side
of the computer.
 Next, choose one of the worksheet
thumbnails to open another window on
the other side of the computer
 Or you can drag a worksheet window to
the top-bottom, right, or left corners of
 the machine to arrange up to four
worksheets.

How to compare worksheets with

different sides
Supposing that other individuals can edit
your spreadsheet, you probably open it
and think, ‘Who switched this? And what
did they do? Also, assuming that you
desire to save your results or even analyze
them anywhere, you can transfer them to
an Excel file or Ctrl + C and Ctrl + V them
into a program, like Microsoft Word.
There is also a choice for acquiring a high-
fidelity look at all worksheet that comes up
with the cell formatting, near to what you
would find in Excel.
  You can transfer the results to a
simpler to read Excel file. Click
Home > Export Results

 Click Home > Copy Results to

Clipboard to copy and paste the
results to another program.

 To show cell formatting from the

worksheet, simply click Home >
Show Workbook Colours.

The main reason to compare worksheets is

by checking the distinct in VBA (Visual
Basic for Applications) code. The results
are returned in a window in which you can
discover the distinct side by side. Another
reason is by needing a trail for your critical
worksheets that show the switches month
over month or even year over year. This
trail can aid you to discover, and correct
errors before the auditors find them.

Ways of transferring sheets to

other workbooks
Excel 2019 possesses two inbuilt routes to
duplicate workbooks. Depending on your
favorite working technique, you can use
the ribbon, keyboard, or mouse.

First Method: Copy Excel worksheet

by dragging

Often, you drag-and-drop to change the

direction of something from a place to
another, but this way also operates for
copying tabs, and it is known as the fastest
method to copy a worksheet in Excel. You
simply click on the worksheet tab that you
desire to copy, hold the Ctrl key, and drag
the tab where you so wish.

Second Method: Duplicate a

worksheet by right-clicking

Here is another method to duplicate a

spreadsheet in Excel 2019 that is just as
simple:

 Right-click on the tab and choose to

Copy from the context menu. This
will open the Copy dialog box.

 Under before worksheet, select

where you desire to place the copy.

 Place a tick in the Create a copy box.

 Click Ok.
Copying Excel Worksheet to
another workbook
The common method to copy a worksheet
to another worksheet is by following this
method below;

 Right-click on the tab that you so

desire to copy, and then click Copy or
Move

 In the Copy or move dialog box,

follow the steps below;

1. To book, select the target file.

To put a copy into a new
worksheet, choose (new
Underbook).

2. Under Before worksheet, place

where to put the copy.

3. Choose the Create a copy box

 4. Before clicking, Ok.

Note that Excel 2019 accesses only the

open worksheets in the To book drop-
down list, so be sure to open the
destination file before you copy it. Well,
apart from this traditional route, there is
also another way to copy a worksheet and
paste it another. You do it by dragging a
workbook from one Excel file to another.
CHAPTER SEVEN: Printing
the Masterpiece

How to preview pages in the page

layout view
Excel 2019 can access your spreadsheets in
three ways; Page Break preview, Normal
view, and Page Layout view.
Page Layout view displays your
worksheets the same way it will appear
supposing that you print it. You can not
only find where your page break happens
but also include headers to the top of your
worksheets.
First, click the View tab, before clicking the
page layout icon in the worksheet Views
group. You can also slide the
Magnification slider placed in the bottom-
right corner to zoom in or out, so you find
more worksheet detail or less, respectively.

How to print the current

worksheet
You can print wholly or partial workbooks
or worksheets, one at a time, or numerous
at once. And supposing that the data that
you so desire to print is found in the Excel
table, you can also print only the Excel
table.
Besides, you can print a workbook to a file
rather than to a printer. This is of good use
especially when you are required to print
the worksheet on a separate type of printer
from the initial one you originally used to
print it.

We begin with;

Print one or numerous

workbooks/worksheets

1. Choose the workbooks or

worksheets that you desire to print

2. Click File > Print, or hit Ctrl + P

3. Click the Print button or sometimes

adjust settings before you click the
Print button.
Print all or part of a workbook

1. Click the workbook, and then choose

the range of data that you desire to
print

2. Click File, before clicking on Print

3. Under settings, click the arrow close

to Print Active Sheets and choose the
appropriate option.

4. Click Print.

Print an Excel 2019 table

1. Click a cell within a table to enable

the table

2. Then click File, and click Print

3. Under settings, click the arrow close

to Print Active Sheets and choose
Print Selected Table.
 4. Click Print.

Print a workbook to a file

1. Click File, and then click Print, or hit

Ctrl + P

2. Under Printer, choose Print to File

3. Click Print

4. In the Save Print Output, go to a file

name before clicking Ok. That file
will automatically be saved in your
documents folder.
 CHAPTER EIGHT: Pivot
Tables

How to format with pivot tables

Pivot tables are automatically formatted
with a default style when you design it, and
you can separate a separate style later, or
include your own formatting.
Nevertheless, a few of that pivot table
formatting might be missing supposing
that you refresh the pivot table, choose a
separate item in a report filter, or switch
the layout.
There are three methods of preserving
formatting in a pivot table;

 Ways of applying Formatting with

numbers

 Ways of applying Cell Formatting

 Preserve cell formatting with

settings

Ways of applying formatting with

numbers
Don't just choose some cells, or a whole
worksheet column, and involve formatting
with numbers. There are several methods
of applying formatting with numbers that
will stick:

 Make use of the Field settings when

you desire to apply formatting to one
field in a pivot table.
  To format many fields at the same
time, or supposing that a Field
setting doesn't have a Number
Format button, follow the process to
choose and format the numbers
carefully.

Make Use of the Field Settings

For one pivot field that consists of

numbers only, follow these processes
below of applying Number Formatting
with the Field Settings:

 Click on the right side of your mouse

to a value in the pivot field that you
so desire to format

 Click Field settings

  At the bottom left of the Field
Settings dialog box, click Number
Format.

 Choose the number formatting that

you so desire in the Format Cells
box, before clicking OK.

 Finally, to close the Field settings,

click OK.

Choose and Format Numbers

To format many fields at the same time, or

supposing Field Settings doesn't have a
Number Format button, follow these
processes to choose and format the
numbers carefully;

1. To select the numbers, don't click the

workbook column headings the
pivot table should be used, go to the
 edge of a value field heading.
Immediately the pointer switches to
a black arrow, click to choose the
whole pivot table column, which
includes the grand totals.

2. With the cells chosen, click the

Home tab on the Excel Ribbon

3. Make use of the formatting

commands and Number format
options to format the selected cells.

Ways of applying cell formatting

To use other kinds of cell formatting to the

Pivot Table, follow these steps listed
below;

 Be sure that Enable Selection is

switched on
  To format one cell, choose it, and
make use of the formatting
commands seen on the Excel
Ribbon

 A specific part of the pivot table that

you intend to format like the subtotal
rows, choose that part and then
point to the top side of the element,
and click if the empty arrow appears.

Preserve Cell formatting with

settings
The majority of pivot table formatting can
be preserved, supposing that you switch
the Format options in the PivotTable
Options dialog box.

 Right-click a cell in the pivot table,

and click PivotTable Options
 On the Layout and Format tab, in the
Format options, get rid of the
checkmark from Autofit Column
Widths On Update, supposing that
you have manually adjusted the.

 Include a checkmark to Preserve Cell

Formatting on Update

 Finally, click, Ok.

How to modify pivot tables
After creating or duplicating a Pivot Table
style, follow these processes to name the
form, and set the formatting.

 In the Modify Pivot Table Style box,

type any name you like for the fresh
Pivot Table style. Supposing that you
created a unique style, the dialog box
will be named New PivotTable Quick
Style.

 To modify an element's formatting,

it should be clicked to choose it
before clicking the Format button.
Note that what you see in the Table
Element list, the elements with
formatting applied are in bold font.
You can clear that formatting. Also,
 you can choose the format the
unformatted elements.

 When you open the Format cells

dialog box, choose the Font, Fill
settings, and Border, you desire for
the chosen element.

 Click OK to go back to the New Pivot

Table Quick Style dialog box, where
you have the listed formatted
element with a font that appears
bold.

 Repeat process 2 to 4, for every

elements that you desire to format

 Supposing that you desire your

custom style to be represented by the
default Pivot Table style, include a
checkmark to use as a Default Pivot
table Style for the document.
  To close the New Pivot Table dialog
box, click Ok.

How to Create Pivot Tables

Excel 2019 makes it easy for anybody to
create a fresh pivot table, making use of
the data list chosen in your workbook with
the Quick Analysis tool. To preview many
kinds of pivot tables that Excel can create
for you as soon as possible, making use of
entries in a data list you have open in an
Excel workbook, follow these processes
below;

 Choose all the data, which includes

the column headings in the list of
data as a cell range in the workbook.

 The Quick Analysis tool should be

clicked at the right below the lower-
 right corner of the present cell
selection

 The Tables tab should be clicked at

the top of the Quick Analysis options
palette

 To preview every pivot table that

Excel 2019 creates on your data,
highlight the Pivot table button
found in the Quick Analysis.

 When a preview of the pivot table,

you so desire to create comes up,
click the button in the Quick
Analysis selections palette to create
it.

Excel 2019 surely designs the previewed

pivot table on a new workbook that is put
at the start of the present worksheet. This
new workbook consisting of the pivot table
is never inactive so that anyone can easily
rename or even relocate the worksheet
along with editing the new pivot table,
supposing that you wish to.
 CHAPTER NINE: How to
Make Your Graphics Stand
Out

How to make professional looking

charts

Charts aid you in visualizing your data in a

way that creates the highest impact on
your audience. Learn to create a
professional-looking table and also
include a trend line. Steps that need to be
followed in making professional-looking
charts can be listed below as follows;
  Choose data for the chart
 Choose Insert > Recommended
Charts
 Choose a chart on the
Recommended Charts tab to preview
the chart. Note that you can opt for
the data you so desire in the chart
and hit Alt + F1 to design a chart as
soon as possible, but it probably not
be the perfect chart for the data.
Assuming that you do not find a
chart you cherish, choose the All
Charts tab to find the chart kinds.
 Choose a chart
 Choose OK.
Include a Trend line
 Choose a chart
 Choose Design > Add Chart Element
  Choose Trend line and then choose
the kind of trend line you so desire,
like Linear, Linear Forecast,
Exponential, or Moving Average.

How to print only the charts

Supposing that you desire to print a chart

in Excel 2019, you can make use of the
Print option from the File tab.
Furthermore, you can use the Settings
menu to know the main item you so desire
to print from your worksheet.
 Click the chart inside your worksheet
 Click File > Print. Note that you can
also use the keyboard shortcut, Ctrl
+ P, to open the Print option.
 Click the Printer drop-down menu,
and choose the printer you so desire
to use.
 Click Print. Note that you can make
use of the Settings selections to have
knowledge on the specific item you
so desire to print. Settings drop-
down menu should be clicked before
you click Print Selected Chart to
print just the chart, or simply click
Print Entire worksheet to print the
whole worksheet.
 CHAPTER TEN: Joining
automating and sharing
spreadsheets

How to use office Add-ins

Office add-ins in Excel 2019 can aid you to

represent your documents or fasten up the
way you assess data on the internet. For
instance, with an add-in, you could find
items on Wikipedia or include an online
map on your document without the need
to leave Excel.

Get an Office add-in (Excel 2019)

1. Click Insert > Get Add-ins
2. When you go to the Office Add-ins
box, browse for the add-in you so
desire or look for an add-in by
making use of the Search box.
3. An add-in should be clicked to know
more about it, which includes a
larger description-, supposing that
they are available. Then, click Add,
Buy, or Try for the add-in you desire.
Supposing that you are prompted to sign
it, the email address and password used in
the Office programs should be typed in.
Begin Using your Office add-in with Excel
2019
To begin using your add-in with Excel
2019, click twice on it in the add-ins list.
1. Click Insert > My Add-ins.
2. Click twice on any add-in from the
My Add-ins group to start making
use of it. Furthermore, you can
choose the add-in before you click
Insert to begin using the add-in.
Note that after you get a new add-in,
it should come up in your My Add-
ins list.
Get rid of an Office add-in.

1. Click Insert > My Add-ins

2. In the My Add-ins tab, right-click on
the add-in you would cherish to get
rid of and choose Remove.
 3. Click Remove in the confirmation
window.

How to use Excel add-ins

Add-ins offer optional commands and
features for Microsoft Excel 2019. By
default, add-ins aren't immediately
available in Excel 2019, so it is compulsory
to install and in some situations, activate
these add-ins so that anyone can try using
it.

Add or get rid of an Excel add-in

Supposing that you specialize as a
developer with software, you can make use
of this process to install or get rid of an
automation program before you create
both installation and removal programs.

Activating an Excel add-in, follow

these steps listed below:
1. The File tab should be clicked, then
click options, before clicking the
Add-ins category.
2. What you see in the Manage box,
Excel Add-ins should be clicked,
before clicking Go.
3. In the Add-ins box, choose the
checkbox close to the add-in that you
desire to activate before you click
OK.

To install an Excel add-in, follow

these steps listed below:
 Installing an add-in with Excel 2019,
like Analysis Toolbar, or Solver run
the setup program for 2019 Excel or
Microsoft Office and select the
Change selection to get the add-in
installed. Immediately you restart
Excel, and the add-in should come
up in the Add-ins available box.
 A few Excel add-INS are found on
your personal computer and can be
installed or activated by clicking
Browse in the Add-ins dialog box.
 A few of Excel add-ins need running
an installation package. You
probably need to copy or download
the installation package to your
desktop (installation is a file with an
MSI file name extension), and then
run it.
  Other similar add-ins that are
unavailable on your desktop can be
gotten by downloading and
installing it through the internet
from Downloads or other sites on the
web in your organization.

To inactivate an Excel add-in, follow

these steps below:
 The File tab should be clicked,
followed by clicking Options, before
clicking the Add-ins category
 When you find the Manage box, click
Add-ins, before clicking Go.
 When you also find the Add-ins
available box, eliminate the
checkbox close to the add-in that you
so desire to inactivate, and then click
Ok.
To remove an Excel 2019 add-in,
follow these steps below:
Supposing that you originally installed the
Excel add-in from a shared folder or a
network file server, you probably need to
get rid of the add-in from where you got it.
Supposing that you go the Excel add-in
from a disk and you mapped your disk
drive to another drive letter after you must
have installed the add-in, you are required
to install the add-in again from the disk.
Supposing that you are making use of any
Excel add-ins from the disk, you must
uninstall the Excel add-ins before
reinstalling them from the disk. The
processes are listed below as follows;
 The File tab should be clicked before
clicking Exit.
 When you see the control panel,
Programs and Features should be
clicked
 Supposing that installed Excel 2019
as part of Microsoft Office, click
Microsoft Office in the list of
installed programs before clicking
the Change button.
 Finally, do all the instructions you
see in the installation program.
How to add hyperlinks to a
worksheet

For a quick display to associated

information in other files on the internet
page, you can use a hyperlink to represent
it in a workbook cell.

How to share your worksheets

Some procedures need to be followed in
order to share your worksheets in a proper
manner. These procedures are;

 Open the worksheet file you desire to

share in Excel 2019 and then click
the Share button at the far right of
the row with the Ribbon.
 Start typing the name or e-mail
address of the first individual with
whom you desire to share the
worksheet in the text box with the
insertion point.

 Though optional, click the Edit

drop-down button to have access
to the Link settings where you are
able to modify the individuals for
whom the links operates.

 By default, Excel 2019 designs a

sharing link that makes anyone who
can display the worksheet file online
display to the file despite them not
being logged into Office 365 or even
OneDrive.

 After including all the recipients

with the hope of sharing the
worksheet file in this manner, the
Send button should be clicked in the
Send Link pane.
 CONCLUSION
For people who make use of Excel
consistently, the amount of established
formulas and functions to manipulate data
is overwhelming. Excel 2019 can be used
by anybody, beginning from students or
educators in a financial class to hedge fund
managers on Wall Street. It is compelling,
but also very easy.

For people who just are getting started

with Excel 2019, one of the first group of
functions you should know is the summary
functions. They all include AVERAGE,
SUM, COUNT, STDEV, LARGE, SMALL,
AGGREGATE, MAX, MIN, and MODE.
These functions are ideally found on
numerical data.