SAP Business One

Solution Model

Customer Payments Supplier

Collections

New
Opportunities

Finance & Inventory &

Customer Activities
Demand Banking Production
Sales
Won Finished Goods/
Oppourtunities
Opportunities Raw Material
Demand

Purchases
A/P
Sales
Sales
A/R
Raw Material
Purchasing
Demand
MRP (Material
Customer
Requirements
Demand
Customer Planning)
Delivery Finished Goods
Production
Demand
Stock On Hand

Raw Material Supply/

Inventory
Finished Goods Completion

Supplier
Delivery
 SAP Business One
Sales Order Process
Customer

Inquiry /
Order
Purchase
Order

1. Available-to-promise
2. Block beyond credit limit
3. Show Pick-ID
4. Attachment thru Activities
Customer
Service

Create
Process Sales Order
Customer End
Sales Order
Inquiry / Order
2

New New Approval

BP Customer Item Master Price List Procedure
Data Data 1
Department
Accounting

1. Addresses 1. Item Type 1. Price Lists

2. Contact Person
3. Sales Employee
Tagging
4. BP Territory
5. Credit Limit
6. Payment Terms
7. BP Group
8. Price List
9. Tax Group
2. Item Group 2. Period and 1. Approval Stages
3. Price List Volume Discount 2. Approval
4. Serial / Batch 3. Special Prices Templates
5. Manufacturer 4. Discount Group
Note:
6. BP Catalog
1. Sales Order monthly cut-off
7. Alternative Item
2. Drill-down to target and base documents
8. Planning Data
3. Use Activity to attached file
9. Purchasing Data
4. Set Approval if beyond credit limit
10. Sales Data
5. Available-to-promise
11. Inventory Data
6. Pick-ID
 SAP Business One
Sales Process
Customer
Service

Sales Order

Note:
1. DR signatory
1.1 Warehouse man
1. Ship-to 1.2 Guard
Pick and Pack 2. Shipping Type 1.3 Tracking
Central Warehouse and

Manager Released to Pick 3. Quantity 2. DR Lead time

1 4. Freight 3. Commission is base in DR
5. Batch / Lot # 4. 1 DR, 1 Invoice policy
Pick List
5. Restrict CWL from printing invoice
Logistics

6. Aging by Counter Date

Manage Open Create Create

Sales Order Delivery Return
for Delivery

DR

Create G/L Entry

A/R Credit
A/R Invoice
G/L Entry Memo Dr – FG
3 Cr – FG COGS
Cr – FG Credit
Invoice
Department
Accounting

Dr – FG COGS Memo

1. Price Incoming Payment

2. Discount
3. Payments terms
4. Tax Group G/L Entry
G/L Entry G/L Entry
5. EWT
6. BP Project Dr – BP A/R
Cr – Sales Rev. Cr – BP A/R Cr – BP A/R
7. Profit/Cost 1. Cash
Dr – Cash in Bank Dr – Sales Rev.
Centers 2. Credit Card
8. Credit Limit 3. Bank Transfer
9. Counter Date 3. Check
 SAP Business One
Inventory Transfer Process

Inventory Transfer
Bataan /
Taguig

Inventory Transfer INT WH – QA WH

Shipping Advice
FG WH – INT WH

Shipping
Advice

Receive
QA

Physical Goods

Receive
Consign

Physical Goods

DR

Return
Central Warehouse

Physical Goods
And Logistics

Shipping
Advice

Inventory Transfer Inventory Transfer

Receive Inventory Transfer
CWL WH – INT INT CON – CON
Physical Goods INT WH – CWL WH
CON WH
Shipping DR
Advice
Department
Accounting

G/L Entry G/L Entry G/L Entry G/L Entry

Cr – FG Inventory acctg Dr – CWL Invntry acctg Cr – CWL Invntry acctg Cr – INT Invntry acctg
Dr – INT Inventory acctg Cr – INT Invntry acctg Dr – INT Invntry acctg Dr – CON Invntry acctg
 SAP Business One
Inventory Adjustment Process
Positive Adjustment Negative Adjustment
Department /
End-user

Received
Requested Goods

Inventory Inventory
Variance Variance
(Positive) (Negative)
Central Warehouse

1. Item
And Logistics

2. Quantity
3. G/L Account
4. Batch / Lot #
5. WH Code

1. Item
2. Quantity
Issuance
Goods Receipt 3. G/L Account Goods Issue
To End-user
4. Batch / Lot #
5. WH Code
Department
Accounting

G/L Entry G/L Entry

Approval Approval
Cr – Invntry Increase/Decrease acct Dr – Invntry Increase/Decrease acct
Dr – Inventory acctg Cr – Inventory acctg
 SAP Business One
Inventory Revaluation

Inventory Cost
Adjustments

1. Price Change
Inventory 2. Inventory Debit/Credit
Department
Accounting

Revaluation 3. G/L Increase Acct

4. G/L Decrease Acct

FiFO Layers
Adjustment

G/L Entry

Cr/Dr – Invntry Increase/Decrease acct

Dr/Cr – Inventory acctg
 SAP Business One
Purchase Order Process
Department
End-user

Purchase
Requesition

PR
Production

Create
MRP
Purchase Order
Purchases
For Approval
Recommendation
(Draft)

Purchase Order
Approval
Department
Purchasing

Evaluate Purchase Order

Create
Purchase End
Purchase Order
Requesition

PR PO

1. Item Type
1. Addresses
New New 2. Item Group
2. Contact Person
BP Supplier Item Master 3. Price List
3. Buyer
Department
Accounting

Data Data 4. Serial / Batch

4. BP Territory
5. Manufacturer

5. Credit Limit 6. BP Catalog

6. Payment Terms 7. Alternative Item
7. BP Group 8. Planning Data
8. Price List 9. Purchasing Data
9. Tax Group 10. Sales Data
11. Inventory Data
 SAP Business One
Purchasing Process
Supplier

Purchase Order
Delivery

DR
Department
Purchasing

Purchase Order

PO
And Logistics / end-
Central Warehouse

1. Ship-to Create
2. Shipping Type Return
Create
3. Quantity
user

Goods Receipt PO
4. Freight
RTS
5. Batch / Lot # RR

Create
G/L Entry A/P Credit
Create Memo
Dr – Inventory Acct A/P Invoice
Cr – Clearing Acct Credit
Memo
Department
Accounting

Invoice G/L Entry

Create
Outgoing
Dr – A/P Acct
1. Price Payment G/L Entry
Cr – Cash In Bank
2. Discount
3. Payments terms Cr – Inventory Acct
4. Tax Group Dr – Clearing Acct
5. EWT
6. BP Project G/L Entry 1. Cash G/L Entry
7. Profit/Cost 2. Credit Card
Centers Cr – A/P Acct 3. Bank Transfer Cr – BP A/P
8. Credit Limit Dr – Clearing Acct 3. Check Dr – Inventory Acct.
 SAP Business One
Production Process
Warehouse
In-charge

Receive
Inventory Transfer FG from
WH Main – WH WIP Production
Department

Create
R&D

Bill Of Materials
(BOM)

Receipt from
QA

Production
PPMC

Run
MRP
(S&OP)

1. Product Item 1. Order Qty

MRP Issue for Production
2. Raw Mats Create 2. Due Date
Recommendation
3. Req;rd Qty Production Order 3. Link to SO
Department

4. Labor 4. Status
Production

1. Raw Mat 1. Completed Qty

1. Sales Order 2. Qty 2. Rejected Qty
2. ForeCast Purchase Order Pick List 3. Batch / Lot # 3. Batch / Lot #
Released to
3. Minimum Qty Draft 4. Link to 4. Link to
Production
4. Lead Time For Approval Production Order Production Order
5. Inventory
 SAP Business One
Finance and Accounting Process

A/P Entries
(A/P Invoice, General Ledger
A/P CM, etc.)

Cancellation / Financial Report

A/R Entries Reversal Entries Template Financial
(A/R Invoice, Statement
A/R CM, etc.)

Banking Entries
(Incoming and Aging Reports
Report
Outgoing Journal Entries
Generation
Payments,
Deposit)
Department
Accounting

Inventory Entries Transaction

(RR, DR, GI, GR, Post Vouchers Reports
Revaluation, etc.)

Journal Vouchers. Transaction

Production Entries Recurring (Adjustments, Journal Reports
Chart of Accounts
(WIP, FG, etc) Transactions Payroll,
Liquidation)

1. Title Account Cash Flow Report

2. Active Account
1. Posting Template 3. Account Type
2. Recurring Posting 4. Control Account
5. Cash Account
6. Related to Budget
7. Cost Accounting
8. Project
 SAP Business One
Banking Process
Outgoing Payments Incoming Payments

A/P Invoice, A/R Invoice,

Journal Entry, Journal Entry,
A/P Credit Memo A/R Credit Memo

Payment Means
1. Cash
Payment Means 2. Check
1. Cash 4. Bank Transfer
2. Check 5. Credit Card
4. Bank Transfer
5. Credit Card

Create Create Manual

Released the Incoming Deposit Bank
Outgoing
Department
Accounting

Payments Payments Reconciliation

Payments

Voucher OR

Check for
Payments
Check Register
Check

Void Check for Credit Card

Payments Management