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PERKIN ELMER AS01 BUSINESS PROCESS PROCEDURE

ONEWORLD SAP Create an Asset


IMPLEMENTATION Course : Asset
Management Asset Accounting
FI/CO TRAINING
File Name: 445767995.doc Release: R/3 4.6C
Responsibility: Accounts Receivable Status:

OVERVIEW

Trigger:

Asset(s) to be created.

Business Process Description Overview


The asset master record contains all information relating to an asset that remains unchanged over a longer period of time:
 Technical master data
 Organizational allocations (usually time-dependent)
 Depreciation terms
The system stores all the values and transaction data per each asset master record.
Assets can be represented differently in the FI-AA component according to their complexity. The structure of the master record is
identical for all asset main numbers, asset sub-numbers and group assets. Therefore, the basic procedure for creating any of these
objects is essentially the same.

Input - Required Fields Field Value / Comments


Asset Class Determines not only the asset grouping but screen layout and account determination.
Company Code The company code to which the asset is assigned.
Description A useful description for identifying the asset (non-generic)
Business Area Required if using Business Areas
Cost Center Required if Controlling Module is active
Depreciation Key Required for each depreciation area. These will default in based on the asset class
but can be overridden.
Useful Life Required for each depreciation area. These will default in based on the asset class
but can be overridden.

Output - Results Comments


Creation of An Asset Master Record

Tips and Tricks

 If you are using external number assignment, enter the new asset main number (or sub-number).
If you are using internal number assignment, the system automatically assigns the number.

 You cannot use a hyphen or the * symbol as part of the asset number when you use external
number assignment.

Procedural Steps
1.1. Access transaction by:

Via Menus Accounting  Financial Accounting  Fixed Assets  Asset  Create  Asset
Accounting  Investment Management  Fixed Assets  Asset  Create  Asset

Via Transaction Code AS01

1.2. On “SAP R/3 Screen”, enter information in the fields as specified in the table below:

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11/7/2019 Erv Basdon 1 of 14
PERKIN ELMER AS01 BUSINESS PROCESS PROCEDURE
ONEWORLD SAP Create an Asset
IMPLEMENTATION Course : Asset
Management Asset Accounting
FI/CO TRAINING
File Name: 445767995.doc Release: R/3 4.6C
Responsibility: Accounts Receivable Status:

Field Name Description R/O/C User Action and Values Comments


Asset Class The grouping which is the main R Determines the
driver for the assets accounting. asset’s screen
layout and
account
determination.
Company Code The company code to which the R
asset is assigned.
Number of similar Number of similar assets that you O Input quantity of similar assets
assets want the system to create. available.
Reference Asset Reference another asset to copy as O Use if creating several similar assets.
starting point for new asset Screen layout of this asset will
determine what information is copied to
the asset.
Reference Sub Reference Asset Sub Number O
Number
Reference Company Reference Company Code of Asset O
Code
Post Capitalization If yes, capitalization date will be a O Typically, asset master is created prior
Required field to actual collecting asset costs.
(NOTE: On the above table, in column “R/O/C”; “R”=Required, “O”=Optional, “C”=Conditional)

Press ENTER or Green Check icon to advance to the next screen.

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11/7/2019 Erv Basdon 2 of 14
PERKIN ELMER AS01 BUSINESS PROCESS PROCEDURE
ONEWORLD SAP Create an Asset
IMPLEMENTATION Course : Asset
Management Asset Accounting
FI/CO TRAINING
File Name: 445767995.doc Release: R/3 4.6C
Responsibility: Accounts Receivable Status:

1.3. On the "SAP R/3” Screen and Tab labeled "General", enter information in the fields as
specified in the table below:

Field Name Description R/O/C User Action and Values Comments


Description Description of asset R This should by a useful non-generic
description of the asset
Description2 Additional description O Use for model number or if more than
50 characters are needed for
Description.
Asset main no. text Used in reporting and accessing O This will automatically be populated by
totals via asset main number Description
Account determ Rule for determining general ledger R System generated driven by the class.
accounts.
Inventory Number The unique identifier of an asset O
Quantity Number of assets. O Used when grouping a number of
assets under one asset.
Manage historically System to manage asset with O The asset will be displayed in an asset
history chart
Last Inventory on When the asset was last O Not used when creating a new asset
inventoried. record.
Include asset in Will list asset in physical inventory O Check Box
inventory list list if checked
Inventory Note Additional information regarding the O Not used when creating a new asset
asset’s inventory. record.
Capitalized on Date asset is put into service O Automatically populated from acquisition Required if post
transaction capitalization
selected

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11/7/2019 Erv Basdon 3 of 14
PERKIN ELMER AS01 BUSINESS PROCESS PROCEDURE
ONEWORLD SAP Create an Asset
IMPLEMENTATION Course : Asset
Management Asset Accounting
FI/CO TRAINING
File Name: 445767995.doc Release: R/3 4.6C
Responsibility: Accounts Receivable Status:

Deactivation on The retirement date of the asset O The system enters the asset value date
of a retirement posting.
First Acquisition on The date of the first acquisition O The system automatically inputs this
posting field
Plnd Retirement on Date of planned retirement O Use this if the asset has a known life of
use.
Acquisition year The year of acquisition O The system automatically inputs this
field
Ordered on The order date of the first purchase O The system automatically inputs this
order for the asset. field
(NOTE: On the above table, in column “R/O/C”; “R”=Required, “O”=Optional, “C”=Conditional)

NOTE:
Some of the fields detailed above may not appear on your entry screen. The screen layout rule for
the asset class will dictate the fields, which appear throughout the entire asset master record.
Examples of unique screen layouts may include ones for vehicles, land, or leases.

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11/7/2019 Erv Basdon 4 of 14
PERKIN ELMER AS01 BUSINESS PROCESS PROCEDURE
ONEWORLD SAP Create an Asset
IMPLEMENTATION Course : Asset
Management Asset Accounting
FI/CO TRAINING
File Name: 445767995.doc Release: R/3 4.6C
Responsibility: Accounts Receivable Status:

1.4. Click "Time-Dependent" Tab to continue creating asset and enter information in the fields
as specified in the table below:

Description R/O/C User Action and Values Comments

Business Area Group of the enterprise uses to R Required if using Business Areas.
report
Cost Center The unit to be charge with the R Required if Controlling Module is active.
asset’s depreciation or gain/loss.
Resp Cost Center The Cost Center responsible for O
maintaining the asset.
Activity Type Activity produced by the cost center O Use when allocating depreciation by
activity
Internal Order Internal order to which depreciation O Use if the asset is solely used for an
or gain/loss should be posted. internal order and cost should be
charged to it rather than directly to a
cost center.
Maintenance Order Maintenance order used to O Used to collect cost of maintaining the
accumulate maintenance cost for asset.
the asset.
Plant Plant in which the asset is located. O Used to do plant related analysis of the
asset.
Location Location with in the plant where the O Used to do location-related analysis of
asset resides. the asset. Plant is required if location is
used.
Room Used to identify small areas within a O This field is used for informational
plant purposes only and does not have a

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11/7/2019 Erv Basdon 5 of 14
PERKIN ELMER AS01 BUSINESS PROCESS PROCEDURE
ONEWORLD SAP Create an Asset
IMPLEMENTATION Course : Asset
Management Asset Accounting
FI/CO TRAINING
File Name: 445767995.doc Release: R/3 4.6C
Responsibility: Accounts Receivable Status:

verification check.
License Plate No. The assigned license plate number O This is used for licensed vehicles and is
for registered vehicles. usually shut off on other screen layouts.
Personnel Number Unique identifying number for an O Use this field to identify an asset with a
employee specific employee.
Shift Factor Indicator for multiple shifts. O Used to spread depreciation across
more than one shift of work.
Asset Shutdown Indicates that the asset should not O Use in connection with the time
be depreciated during asset dependent dates. Usually during plant
shutdown. shutdowns or if the asset becomes idle.
(NOTE: On the above table, in column “R/O/C”; “R”=Required, “O”=Optional, “C”=Conditional)

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11/7/2019 Erv Basdon 6 of 14
PERKIN ELMER AS01 BUSINESS PROCESS PROCEDURE
ONEWORLD SAP Create an Asset
IMPLEMENTATION Course : Asset
Management Asset Accounting
FI/CO TRAINING
File Name: 445767995.doc Release: R/3 4.6C
Responsibility: Accounts Receivable Status:

1.5. Click "Allocations" Tab to continue creating asset and enter information in the fields as
specified in the table below:

Description R/O/C User Action and Values Comments

Evaluation group 1 User defined field O User defined field 4 characters


Evaluation group 2 User defined field O User defined field 4 characters
Evaluation group 3 User defined field O User defined field 4 characters
Evaluation group 4 User defined field O User defined field 4 characters
Evaluation group 5 User defined field O User defined field 8 characters
Investment reason Reason for asset investment or O Used in conjunction with Investment
capital investment management to identify why the asset
was purchased.
Asset super number Asset super number to which asset O Data relating to the assets in a super
is to be assigned number can be analyzed together
Investment support Used to identify investment support O This will generated appropriate
measures measures depreciation areas for the asset master
record.
(NOTE: On the above table, in column “R/O/C”; “R”=Required, “O”=Optional, “C”=Conditional)

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11/7/2019 Erv Basdon 7 of 14
PERKIN ELMER AS01 BUSINESS PROCESS PROCEDURE
ONEWORLD SAP Create an Asset
IMPLEMENTATION Course : Asset
Management Asset Accounting
FI/CO TRAINING
File Name: 445767995.doc Release: R/3 4.6C
Responsibility: Accounts Receivable Status:

1.6. Click "Origin" Tab to continue creating asset and enter information in the fields as specified
in the table below:

Description R/O/C User Action and Values Comments

Vendor Alphanumeric identifier of the O May populate automatically from the


vendor purchasing information.
Name of Asset Name of vendor C Populates based on the vendor number
Vendor supplied in Vendor
Manufacturer Name of the manufacturer O Informational use only.
Asset purchased new Indicator of the asset is purchase R Most assets will fall in this category.
new. Asset must be indicated either new or
used.
Purchased used Asset was purchase used or R Asset purchase used should be
second hand. indicated for tax purposes. Asset must
be indicated new or used.
Trading partner Company id standard for whole O Used for intercompany transfers.
group.
Country of origin The country where the asset was O Informational use only.
manufactured.
Type name Description of asset type O Informational use only
Original asset The number of the asset being O This should be populated when the
transferred to this asset number. asset under construction is settled to
This would be the asset under the asset.
construction number
Org.acquistion year The fiscal year the asset was O This should be populated when the
acquired prior to transfer asset under construction is settled to
the asset

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11/7/2019 Erv Basdon 8 of 14
PERKIN ELMER AS01 BUSINESS PROCESS PROCEDURE
ONEWORLD SAP Create an Asset
IMPLEMENTATION Course : Asset
Management Asset Accounting
FI/CO TRAINING
File Name: 445767995.doc Release: R/3 4.6C
Responsibility: Accounts Receivable Status:

Original acquistion The value of the acquisition prior to O This field must be entered manually. It
value transfer is not populated automatically. This
might be used to maintain the original
value of a used asset.
In-house prod perc The percentage of the asset O Informational use only.
constructed in-house
Capital investment The internal order to which the O Use with Investment Management.
order asset should be statistically posted.
WBS element The work breakdown structure to O Use with Project Systems and
which the asset should be automatically populated.
statistically posted.
(NOTE: On the above table, in column “R/O/C”; “R”=Required, “O”=Optional, “C”=Conditional)

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11/7/2019 Erv Basdon 9 of 14
PERKIN ELMER AS01 BUSINESS PROCESS PROCEDURE
ONEWORLD SAP Create an Asset
IMPLEMENTATION Course : Asset
Management Asset Accounting
FI/CO TRAINING
File Name: 445767995.doc Release: R/3 4.6C
Responsibility: Accounts Receivable Status:

1.7. Click "Net Worth Tax" Tab to continue creating asset and enter information in the fields as
specified in the table below:

Description R/O/C User Action and Values Comments

Classification key Net worth tax criteria O Used to classify assets for net worth tax
criteria
Property indicator Criteria for property tax laws O Used to indicate assets for property tax
criteria
Reason for man val Reason for manual valuation of an O Used to indicate why the assets value
asset was changed manually. I.e., an
assessment
Man property val The accessed or manually changed O The manually change value of the asset.
asset value Must activate the indicator for manual
property value.
(NOTE: On the above table, in column “R/O/C”; “R”=Required, “O”=Optional, “C”=Conditional)

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11/7/2019 Erv Basdon 10 of 14
PERKIN ELMER AS01 BUSINESS PROCESS PROCEDURE
ONEWORLD SAP Create an Asset
IMPLEMENTATION Course : Asset
Management Asset Accounting
FI/CO TRAINING
File Name: 445767995.doc Release: R/3 4.6C
Responsibility: Accounts Receivable Status:

1.8. Click "Insurance" Tab to continue creating asset and enter information in the fields as
specified in the table below:

Description R/O/C User Action and Values Comments

Insurance type Asset Insurance type O Defines the most important control
features for determining the insurable
value of an asset.
Insur Companies The id of the insurance company O Use to indicate what company insures
covering the asset the asset.
Agreement no. The agreement number of the O Use to indicate what policy which
insurance policy, which covers the insures the asset.
asset.
Suppl text Supplementary text regarding the O For informational purposes only.
insurance policy or coverage
Start date The date the insurance coverage O Date the policy begins covering the
begins. asset.
Insurance rate Insurance premium O For informational purposes only. It has
no determination in the calculation of
replacement value.
Index series The series of rates to use for O You create or are supplied these rates
calculating the insurable value of the by your insurer.
asset
Base value The value at the time the asset was O This will automatically populate from the
purchased new. assets acquisition value.
Manual update This indicates that assets insurable O This would be used in cases of assets

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11/7/2019 Erv Basdon 11 of 14
PERKIN ELMER AS01 BUSINESS PROCESS PROCEDURE
ONEWORLD SAP Create an Asset
IMPLEMENTATION Course : Asset
Management Asset Accounting
FI/CO TRAINING
File Name: 445767995.doc Release: R/3 4.6C
Responsibility: Accounts Receivable Status:

value can be manually overridden. whose replacement value has escalated


more quickly than the index.
Man insur val The replacement value of the asset O This is a value determined outside of
determined outside of the system. the SAP system.
Per Fiscal year the manual valuation O Manually input the fiscal year the
took place manual valuation was made.
Cur insur val The system calculated insurable R This is the insurable value of the asset
value of the asset. based on the index and base value.
Per Fiscal year the system calculated R This is the fiscal year the asset’s value
the insurable value was calculated.
(NOTE: On the above table, in column “R/O/C”; “R”=Required, “O”=Optional, “C”=Conditional)

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11/7/2019 Erv Basdon 12 of 14
PERKIN ELMER AS01 BUSINESS PROCESS PROCEDURE
ONEWORLD SAP Create an Asset
IMPLEMENTATION Course : Asset
Management Asset Accounting
FI/CO TRAINING
File Name: 445767995.doc Release: R/3 4.6C
Responsibility: Accounts Receivable Status:

1.9. Click "Deprec. Area" Tab to continue creating asset and enter information in the fields as
specified in the table below:

Field Name Description R/O/C User Action and Values Comments


Deact. Deactivate Depreciation Area O Will deactivate depreciation area
Depreciation Area Depreciation Area R Will default from asset class
Depreciation Area Depreciation Area Description R Will default from asset class
Description
Depreciation Key Depreciation Method R Will default from Asset Class. These
keys may be manually overridden.*
Useful Life In years R Will default from Asset Class. These
keys may be manually overridden.*
Useful life per In months O Used for partial year depreciation
O. Depreciation Start Depreciation calculation start date O Automatically populated based on
Depreciation Key. These keys may be
manually overridden.*
Index Index series for replacement value O Avail for calculation of replacement
values
Group asset indicator Indicates group asset activated O Active if manage values for group assets

(NOTE: On the above table, in column “R/O/C”; “R”=Required, “O”=Optional, “C”=Conditional)

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11/7/2019 Erv Basdon 13 of 14
PERKIN ELMER AS01 BUSINESS PROCESS PROCEDURE
ONEWORLD SAP Create an Asset
IMPLEMENTATION Course : Asset
Management Asset Accounting
FI/CO TRAINING
File Name: 445767995.doc Release: R/3 4.6C
Responsibility: Accounts Receivable Status:

1.10. Press the SAVE icon or Asset  Save to save the Asset Master Record. In the error line at
the bottom of screen, will be a asset number created.
1.11. Use the green icon to exit or press F-3

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