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To cite this article: Abdulmumin Isah, Athulang Mutshewa, Batlang Serema & Lekoko Kenosi
(2015) Analyzing Digital Library Initiatives: 5S Theory Perspective, New Review of Academic
Librarianship, 21:1, 68-82, DOI: 10.1080/13614533.2014.927371
ABDULMUMIN ISAH
Department of Library and Information Science, University of Ilorin, Tanke, Ilorin, Nigeria
and Department of Library and Information Studies, University of Botswana, Gaborone,
Botswana
INTRODUCTION
68
Analyzing Digital Library Initiatives 69
by University of Illinois, US, the project was designed to provide a full text
of documents mainly on literature to the University and the world. Another
project was the Electronic Library Information Online Retrieval (ELINOR),
which was developed in 1992 by De Montfort University, UK to provide
network access to electronic materials within the University campus.
Th advent of World Wide Web (WWW) in the 1990s facilitated access
to databases of various electronic collections. And, this also informed the
development of DL initiatives. The United States of America in 1994 took
the leading role in DL projects with the DL Research Initiatives; Phase
1 and Phase 2. The Phase I (http://www.dli2.nsf.gov/dlione/) started
in 1994 as a joint initiative of the National Science Foundation (NSF),
Department of Defense Advanced Research Projects Agency (DARPA),
and the National Aeronautics and Space Administration (NASA). Phase I
involved a total funding of US $ 24 million for a period of four years from
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5S THEORY
5S employed five words that begin with the letter “S” in Japanese (Seiri
- sort; Seiton - set in order; Seiso – shine; Seiketsu – standardize; and
Shitsuke - sustain). However, 5S as used by Goncalves et al. (2001) defined
a “core” or a “minimal” DL, that is, the minimal set of components that make
a DL, without which a system/application cannot be considered a DL. Its
flexibility as an instrument for analyzing DL development and organization
has been demonstrated in several respects (Shen et al. 2008; Murthy et al.
2010). Table 1 shows how 5S constructs can be employed to describe key
concepts of DL such as digital objects, metadata, collections, and services.
These abstractions provide a formal foundation that defines, relates,
and unifies concepts in the DL. They are used to define other DL constructs
such as digital objects, metadata specification, collection, repository, and
services (Doerr et al. 2007). For example, digital object may be defined in
TABLE 1 5S framework
5s Examples Objectives
METHODOLOGY
and information obtained from some DL web sites visited in the cause of the
research. The DL initiatives analyzed were purposively selected based on
their types and easy accessibility to their websites and databases. Multiple
search strategies were used on the keywords central to the research objective
such as “DL research,” “DL models and theories,” “DL initiatives,” DL studies,”
“Digitization,” DLs in “developed countries,” DLs in developing countries,
and “DLs in Africa.” These were searched for on the World Wide Web,
Google, Altavista, as well as in some leading databases, including Emerald,
D-Lib Magazine, SagePub, ScienceDirect, and Springer.
The World Digital Library (WDL) is a collaborative project of the U.S. Library
of Congress, UNESCO, and partners throughout the world. The library was
72 A. Isah et al.
nique that can be viewed completely on one page. This means that the user
does not have to scroll up or down to view all items. The webpage also pro-
vides the user with browsing options to search the content by place, time,
topic, type of item, and contributing institutions. Navigation tools and content
descriptions are provided in Arabic, Chinese, English, French, Portuguese,
Russian, and Spanish languages. Many more languages are represented in the
actual books, manuscripts, maps, photographs, and other primary sources.
Access to digital content of WDL is made easy with the use of consistent
metadata that describes each item using a consistent set of bibliographic
information (or metadata) relating to its geographical, temporal, and topi-
cal coverage, among other requirements. Consistent metadata provides the
foundation for a site that is easy and interesting to explore. This provision
helps to reveal connections between items. The metadata also improves ex-
posure to external search engines (WDL 2012). This enables users to navigate
collection in various repositories all over the world.
The digitization of WDL content is wholly the responsibility of the con-
tributing partners, who are expected to have digitized their contents through
their digitization program. This is easy for contributing partners in the de-
veloped countries but the situation is different where facilities to digitize
contents are a big challenge. To address this situation, Library of Congress
has worked with partners in Brazil, Egypt, Iraq, and Russia to establish dig-
ital conversion centers to produce high-quality digital images. Much of the
contents on the WDL were produced at these centers.
Model,” which is expected to give users more and better information. Euro-
peana is not into any digitization, rather, the decision about which objects
are digitized lies with the organization that holds the material. However, the
European Union effort toward harmonizing cloud computing among mem-
ber states is expected to provide European digital library a better platform
for the preservation and dissemination of cultural heritage materials.
Harvard University launched the Library Digital Initiative (LDI) in July 1998.
The project was a five-year program to develop the University’s capacity
to manage digital information with the following set objectives (1) creating
the technical infrastructure to support the acquisition, organization, delivery,
and archiving of digital library materials; (2) providing a team of specialists
to advise librarians and others in the University community on key issues
in the digital environment; (3) providing librarians and staff with experience
in a wide range of technologies and digital materials; and, (4) enriching
the Harvard University Library collections with a significant set of digital
resources (HLDI 2001). In line with these objectives, Harvard DL project was
integrated on the existing library structure, this approach enabled the library
to serve its users with the existing traditional collection in parallel with digital
resources. The homepage of Harvard DL (http://hul.harvard.edu/ois/ldi/)
provided links to various retrieval mechanisms provided to aid easy access
to various types of digital collections.
The digitization project was designed to capture traditional library col-
lection through retrospective conversion from analogue to digital material.
Currently, Harvard Library provides access to online books in two ways:
Books digitized from Harvard’s collections and Licensed e-book collections.
In addition to being able to access books through Harvard DL, Harvard users
74 A. Isah et al.
are able to access books that are open to the public through efforts such as
those by the Internet Archive, Google Books, or HathiTrust (an e-resources
joint collaborative project). The University digitization project as noted by
Cline (2011) continued to focus on the building of digital collections of en-
during value that provides quality service in support of teaching and learning.
The preservation of digital content in Harvard library is managed by Digital
Repository Services (DRS). The DRS is a set of services that ensure usability
of securely stored digital objects over time. In addition to this preservation
strategy, the emerging cloud storage solution, entitled “Dura Cloud” is also
used as external preservation storage location for DRS content.
Africa Digital Library (ADL) was developed in 1999 by the Center for Life-
long Learning at Technikon South Africa with the following objectives: de-
velopment of digital library that is available free-of-charge to residents and
institutions of Africa, for academic and business use and provision of dig-
itized full text resources to learners in Africa via the Internet (ADL 2012).
The library has used its partnerships with the Association for African Uni-
versities and US commercial e-library firm (netLibrary) to amass a collection
of 8,000 e-books. The collection covers 52 subject areas and is available in
54 countries of Africa. The ADL homepage (http://www.africandl.org.za/) is
designed to enable users to navigate the digital content completely on one
page. Registration to use ADL within African continent is automatic, whereas
Africans living outside the continent will have to wait for confirmation of the
registration before access could be granted.
ADL was developed to bridge the gap in access to digital information
in Africa. This according to Wade (2002) will enable any resident of Africa
to access books in the library at no cost, provided they have access to the
Internet. The ADL project aims to facilitate access to library resources without
the expense of developing and maintaining a physical infrastructure. The
library collection comprises of books and other resources, in digital format,
accessible through the Internet. This has enabled African countries to fill the
information gaps between developed and developing nations. According to
Kavulya (2007) DL has facilitated better information gathering, processing,
distribution, access, and application in Africa.
The design and application of DL in all the six digital libraries followed
different approaches. Each project has a set objective that the digital library
was designed to achieve. Using the 5S theory to analyze these digital ini-
tiatives shows that all the projects provide streams of digital objects which
include text and audio visual resources. However, each project tailored its
digital content in line with the set objectives of the project. For instance,
The WDL digital objects and services are developed with worldwide view.
The intended societies are that of the world at large. The situation is
different in Europeana and African digital libraries that have restricted
societies and users. Europeana collection and services are tailored to meet
socio cultural needs of the European countries, while African DL collections
focused on the information needs of African countries. This is also applicable
to Harvard, Botswana and Ilorin DLs as their streams of digital objects
or contents focused on the information needs of individual university
community.
The functional services of all the digital libraries follow varied scenar-
ios. In the World, and Europeana digital libraries, digitization of contents are
wholly the responsibility of the contributing partners, who are expected to
have digitized their contents through their digitization programs. In order to
bridge the digital divide between developed and developing countries in the
area of digitization facilities, Library of Congress in collaboration with some
partner countries established digital conversion centers to produce high-
quality digital images (WDL, 2012). This approach was designed to provide
a balance representation of collection in the world digital library from de-
veloping countries and to also ensure uniformity and interoperability. In the
same light, Harvard users community can benefit from high level digitization
project of the University, the library still provides print materials in paral-
lel with digital collection. Also, in University of Botswana, the scenarios
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Stream Text images Text images Text images Text images Text images Text images
audio/visual audio/visual audio/visual audio/visual audio/visual audio/visual
Societies General users and Main users focus Main users focus Main users focus Main users focus Main users focus
worldwide EU countries Harvard’s African countries UB’s community Unilorin’s
community community
Scenarios Multilingual search Multilingual search Multiple search Multiple search Multiple search Multiple search
options, Links to options, Links to options, option, off- options and options
databases databases automated line reader automated Links to databases
services, etc. services services, etc.
Structures Consistent Metadata Consistent Metadata Rich metadata Rich metadata Rich metadata, Rich metadata,
external ESE HOLLIS external MARC, Alice for Windows
repository external internal repository internal repository internal repository
repository repository and
Cloud Solution
as back up
Spaces virtual virtual physical and virtual physical and virtual physical and virtual
environment rich environment virtual environment rich environment rich environment rich
interface rich interface environment interface interface interface
rich interface
77
78 A. Isah et al.
is the same, the users’ community can access all the born digital collection
of the University and some converted analogue to digital contents such as
reserve books, past question papers, and so forth. In the case of University
of Ilorin, users’ community can access vast electronic journal and databases
subscribed to by the University, while accesses to the print collections are
still through the traditional means.
The operation of the six DLs followed varied structures; in the case
of WDL access to digital content is made easy with the use of consistent
metadata that described each item using a consistent set of bibliographic in-
formation (or metadata). In the same vein, Europeana employed Europeana
Semantic Elements (ESE), which was designed to ensure interoperability and
achieve a single common metadata standard. In Harvard Library, apart from
employing a useful catalogue system called HOLLIS to aid access to col-
lection, the library is using an external preservation storage location called
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CONCLUSION
The analysis of the various DL projects has revealed the various approaches
to DL initiatives. The driving force of the various DL initiatives has been
the need to provide easy and seamless access to recorded human intellec-
tual knowledge. This was attested to by Chowdhury and Foo (2012) as they
maintained that the “digital library is created for a designated local or remote
Analyzing Digital Library Initiatives 79
user community so that users can easily search, retrieve and use digital in-
formation that is relevant to their specific information needs” (5). As shown
from the six digital libraries examined, each DL initiative is designed to meet
the information need of a predetermined society or community. DL irrespec-
tive of community designed to serve shared some common characteristics,
as shown in Table 2.
One fundamental issue that digital library researchers are yet to fully
address is the problem of interoperability of the various types of digital
libraries. Athanasopoulos et al. (2011) viewed interoperability as a means to
“improve digital libraries, enabling wider collaborations and ensuring that
a broader spectrum of resources are available to a wider range of people
whether for simple consumption or to enhance research activities” (2).
The World and Europeana digital libraries have been making efforts
to improve interoperability between various partners. Other limitations
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RECOMMENDATIONS
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