Summer Training Report

On
A Study on
Automation of HR Processes
Completed in TENON GROUP
Submitted In Partial Fulfillment
Of the Requirement
Of Bachelor of Business Administration

Corporate Mentor: Mrs. Sonia kuthuhri Submitted By: Harit Dhall

Designation: HR Manager Enrollment No: 40861201717
Organization: Tenon Group Batch: 2017-2020

Submitted To:
Banarsidas Chandiwala Institute of Professional Studies, Dwarka, New Delhi
(Affiliated to Guru Gobind Singh Indraprastha University)
 Declaration

I here by declare that this Summer Training Project Report titled A Study on Automation
of HR Processes at TENON GROUP submitted by me to Banarsidas Chandiwala
Institute of Professional Studies, Dwarka is a bonafide work undertaken during the period

from 17/June/2019 to 26/July/2019 by me and has not been submitted to any other
University or Institution for the award of any degree diploma / certificate or published
any time before.

(Signature of the Student) Date: / / 2019

Name: Harit Dhall
Enroll. No.: 40861201717
 Bonafide Certificate

This is to certify that as per best of my belief the project entitled “A Study on
Automation of HR Processes at TENON GROUP” is the bonafide research work carried
out by Harit Dhall student of BBA, BCIPS, Dwarka, New Delhi during 17thJune 2019 to 26th
July 2019, in partial fulfillment of the requirements for the Summer Training Project of the
Degree of Bachelor of Business Administration.
He has worked under my guidance.

--------------------
Khushboo Madan
Project Guide (Internal)
Date:

Counter signed by

--------------

HOD/ Director
Date:
 Acknowledgement

“It is not possible to prepare a project report without the assistance & encouragement of
other people. This one is certainly no exception.”

On the very outset of this report, I would like to extend my sincere & heartfelt obligation
towards all the personages who have helped me in this endeavor. Without their active
guidance, help, cooperation & encouragement, I would not have made headway in the
project.
I am extremely thankful and pay my gratitude to my faculty guide Mrs. Khushboo for
her valuable guidance and support on completion of this project in its presently.
I extend my gratitude to Banarsidas Chandiwala Institute of Professional Studies for giving
me this opportunity.
I also acknowledge with a deep sense of reverence, my gratitude towards my parents and
member of my family, who has always supported me morally as well as economically.
At last but not least gratitude goes to all of my friends who directly or indirectly helped me
to complete this project report.
Any omission in this brief acknowledgement does not mean lack of gratitude.

Thanking You
Harit Dhall
 Table of Contents

Executive Summary 9

About Facility Management 10

Company Overview (Tenon Group) 11-18

Tenon Board of Directors 19-21

Management Team of Tenon Group 22-26

Organization Structure 27-32

CSR Activities 33

Details of works Assigned 34

Automation of HR 35

ERP software 36-50

Learning 51

Recommendation 52

References 53
 Executive Summary
This report is based on Summer Internship at Tenon Group. At Tenon Group
I was assigned with the work in HR Operation. During the internship I was
assigned with two projects “Update of Employees Records in
ERP”(Enterprise Resource planning) and “Documentation and Employees
personal File Management”.
Objectives:
1. To Understand the ERP ( Enterprise Resources planning ) software
2. To study the HR works on ERP Software
3. To maintain the records of employees personal files management
4. To update of Employees records and Documentation in ERP software
Methodologies Used:
1. ERP (Enterprise Resources Planning) Software
2. M.S Excel
3. Email
4. M.S PowerPoint Presentation
5. Tele-calling

Finding and Observations:

1. Working Environment
2. Employees Records are not properly maintained
3. HR staff are not properly trained on ERP Software
4. All Employees are helpful
Limitations
1. One by one Entry is time consuming process.
2. Lack of Analysis part
3. Hacking problem
4. One wrong entry effect on Multiple Programs

Value Addition to the organisation:

1. Upload all the Employees Photo in ERP software.
2. Maintain 286 Employee Records in ERP software.
 About Facility Management

Introduction

Facility management (FM) is a profession that encompasses more than one disciplines to
make certain capability, consolation, protection and performance of the constructed
surroundings via integrating people, place, process and technology.
The global enterprise for Standardization defines FM because the “organizational feature
which integrates people, place, and process within the built environment with the cause of
enhancing the best of lifestyles of people and the productivity of the core commercial
enterprise.”
Some of the services that Facility Management companies provide are:-
 Engineering Services

 Soft Services

 Workplace solutions

 Space/ Occupancy Services
Facilities Management is further divided into two domains: Soft services and hard services.
Soft Services in Facilities Management:
 Building cleaning services
  Waste management services
 Office space management
 Pest control
 Security
Hard services in Facilities Management:
 Mechanical system
 Power system
 Life/ Safety system
 Tenon Group

Overview of the Company

The Tenon Group of Companies is an Integrated Security & Facilities Management

Company, which has presence in 3 countries- India, UK and Singapore. It is spread across
India with over 70+ branches, providing comprehensive range of services to more than 2000
+ corporate

In India the Tenon Group has been there for nearly 24 years and its clients range from single
site to multi -national organizations across a wide range of markets in both the private and
public sector.
It has been independently rated by KPMG, EY and Deloitte as amongst the top 5 service
providers in the country. Today Peregrine has a guarding strength of over 55000 providing
through more than 11000 sites in India
The services supplied by using Tenon group widely comes below three classes – security
service offered through our brand Peregrine, Facility management services presented through
the logo Tenon FM and remote services through the brand Soteria..

As an international facilities management Tenon gives a huge spectrum of hard and soft
services throughout the gamut of facilities offerings.
The entire range of facilities management services consists of Hygiene services, Engineering
services, and offerings specialized services like building Engineering Operations & Critical
Environment O&M services.

Services offered by Tenon- FM

Hygiene Services
 House keeping
 Handyman services
 Front service
 Cafeteria and food services
 New project cleaning
 Pest control and landscaping
 Ground transportation
Engineering services
 AMC Management
 Project management
 Firefighting systems
  HVAC and electrical services
 Utilities Management
 Critical Systems Management
Support Services
 Housekeeping
  One time project cleaning
 Procurement
 Stores and inventory management
 Space planning
Peregrine Guarding
Peregrine Guarding was incorporated in 1995 and is one of the leading security solution
providers in India. today Peregrine is operational in all 29 states of India with 71 workplaces
protecting tier 1, 2 and 3 cities. It gives included security answers in physical safety. I
Electronic Security I Risk Assessment Consultancy I Executive Protection I Event Security
I Remote Command Center.

Peregrine Guarding attracts its concept from the Peregrine falcon – keen, alert ever-watchful
eyes, unshakable talons, powerful protective wings, and pervasive presence.

Embodying the spirit of the Peregrine, Peregrine Guarding shares an imaginative and
prescient that appears beyond the immediate horizon. The company's eyes watch over the
security of its customers without blinking, its outspread wings encircling your premises with
a customized shielding cowl. anticipating new demanding situations, it actions swiftly,
adapting to the changing surroundings.

With a purchaser base of over 1900 clients and employee strength of over 42,000, Peregrine
can provide offerings across the country. An ISO 9001: 2008 and OHSAS licensed
organization which has won several accolades; Peregrine has the ability to put in force high
exceptional offerings throughout the spectrum of strategic and tactical safety services.

Peregrine has the favored infrastructure, the crew of specialists, technologically superior
skills and the bandwidth to attain the set milestones. Our financial strength gives us the
leverage to take that more stride and be satisfactory in business. The Peregrine crew has the
prevailing composition of incredible capabilities, ideal abilities and striving expertise which
results in our creditable patron pleasure. We stay in touch with the global trends in protection
services to assist our customers to get the maximum up to date services that meet the finest
international standards.

Peregrine has a totally sturdy recruitment technique where the organization inducts simplest
the screened and vetted candidates for employment thereby growing and maintaining value
into the gadget. Peregrine’s schooling method and methodology areas in keeping with the
PSARA. we've got a nation of the artwork training academies and education centers which
cater to the requirement of the skillful and skilled security manpower at all ranges.

Being part of a global agency it's far devoted to supplying world elegance offerings and is
aiming to grow to be the great employer of the enterprise. today our devoted management
supported by using unbiased administrators on the board of our public discern enterprise and
is always intending to convey excellence in something we do. we are the quality business
enterprise in phrases of company governance and economic stability.

Supported through our robust manner, geographical presence, expert control and global
members of the family we are able to create a carrier environment that is par excellence.
customer of the level of Accenture, Converges, trendy vehicles, DHL, Capgemini, Samsung,
TCS, and many others have always furnished us written appreciation for our brilliant
paintings and carrier transport.

Our efforts supported by means of glad clients and employee we do not have even a slight
doubt in our thoughts that Today we're the best enterprise of the country in this industry. Our
prevailing carrier transport stage supported by happy and committed employees is best going
to be better as the time passes.
SOTERIA

SOTERIA provides offerings that can help revenue maximization and cost deduction via
enterprise threat mitigation. Soteria simplest organization in Asia to provide advanced
excessive stop analytics to the customers based on the Intelligent Operations Center (IOC)
platform provided by IBM.

24×7 complete-provider capability extends to serve clients throughout international borders.

Soteria presence within the UK is reflected with “Senate” a Command center established
through Mr. Paul Keeling presenting actual-Time far off monitoring serving local clients.
Soteria and Senate are progressing to leverage each different’s key competencies and offer
the maximum most advantageous and at ease option to European customers. these offerings
may be aligned to the “safety Operations process Outsourcing” model and based totally on
global fine practices observed by leading businesses in the comparable commercial
enterprise. in this association, Soteria will act as backend operation center primarily based
out of India and may be liable for SLA based totally real-time far flung monitoring services
to Senates’ customers based out of the united kingdom and internationally.

Soteria has the functionality to combine Analog and virtual (high Definition) frames to the
IOC platform and provide Preventive, Proactive services after validating every
occasion/incident the use of its particular protection solution – Risk Elimination And
Prevention (REAP). Soteria transmits the video seize of the incident to any PDA that can
combine to an electronic device anywhere within the global, turning in cease-to-stop IP video
surveillance and alarm control feed that helps clients mitigate hazard at the primary instance.
The operational effectiveness of the gadget is optimized via the use of Geographic data
system based totally application interfaces with preferred working approaches based
responses.

Soteria not only monitors alarms and CCTV; It empowers the CCTV with the aid of video
analytics and clever surveillance that may be implemented in all forms of environment &
in all kind of Industries e.g. –Industrial, Commercial or Residential. The center objective is
to provide with a pro-active personal service and a tangible level of support beyond
promotional literature and staff titles.

Organizations can use our video surveillance and intelligent software applications to:

• Maintain the highest security standards for customers and employees

• Mitigate risk of theft, fraud and other crimes
• Mitigate security related liability exposures
• Leverage video intelligence to improve operations, performance and return on investment
and many more.
 Mission, Vision and Values

MISSION
To deliver world-class Integrated Facility and Security Management Services to satisfy
global clients. We are driven by the spirit of innovation and strive to create custom, relevant
solutions for our clientele.

VISION
To become a global recognized as one of the world premier security and facility management
companies and leading providers of solutions in the field. We aspire to expand our
international expertise and unique portfolio to meet and deliver projects that are of
international quality, health and safety standards no matter the challenge.

VALUES
People are at the heart of our business, and we believe in the power of human partnerships to
create success. We operate on sound business ethics- the cornerstone of which is integrity
and discipline. As a firm committed to excellence, we maintain the highest industry standards
for our staff’s training, loyalty and character.
 Services
The services offered by Tenon Group broadly comes under 3 categories –

1) Security Services
Peregrine Guarding and is present in India and Singapore. Peregrine provides integrated
security answers in physical safety, digital safety, threat assessment Consultancy, govt safety,
occasion safety and faraway Command center. Peregrine has the capacity to put into effect
excessive excellent offerings across the spectrum of strategic and tactical security offerings.
In Singapore Peregrine obtained Frontline security that is a leading provider of safety
manpower offerings, close protection officials, safety structures and generation solutions,
offering offerings helping clients across 73 sites in Singapore. It affords security
management, consultancy services and education, as well as providing a wide variety of
protection and surveillance merchandise inclusive of CCTV systems, GPS tracking systems,
steel detectors, biometric time and attendance structures, and beneath vehicle surveillance
systems..

2) Facilities Management Services

Facilities Management services are delivered via Tenon FM in India and the united kingdom.
the whole variety of facilities management services consist of soft services like cleaning to
excessive-end expert services like the place of work control and specific offerings like
important structures Engineering building Operations, guide provider. Tenon FM has been
supplying centers control offerings for an extensive variety of public and personal area
companies. The clients encompass a number of the sector’s most reputable blue-chip and
home-grown corporations. The difficult services together with predictive mechanical and
electrical renovation offerings, HVAC management and AMC (Annual maintenance
contract) offerings are brought via a completely owned subsidiary.

3) Remote Services Security

Remote Services is obtainable thru of the art Soteria Command center. The Soteria Command
middle is a commercial enterprise device that predicts, manages, evaluation and
communicates the environmental deviations for certain activities .these occasions may be
controlled, monitored and averted in a described and a managed environment. It gives a
unique real-time faraway monitoring which makes use of predictive occasion analytics and
proactive reaction management that facilitate in alleviating commercial enterprise risks. The
carrier no longer most effective help customers in preempting any crucial or non-important
tough safety-related incidents but also affords them with vital records on any forthcoming
scenario
 Tenon Board of Directors

Manjit Rajain- Executive Chairman

Major Manjit Rajain is the executive Chairman of Tenon groups. He started the
Corporation with Peregrine Guarding in 1995. Presiding on the helm of the Group, he is the
source of guidance and sound corporate practices for a highly evolved team. Over 20 years
of his management, commercial enterprise insight and operational information has
reinforced the boom trajectory of the business enterprise by means of introducing it to new
markets and increasing its international attain.
From 2007 to 2014 his entrepreneurial force spearheaded the non-stop growth of the
enterprise portfolio thru acquisition and new enterprise ventures. In 2009, essential Rajain
augmented his imaginative and prescient by using obtaining Roto power- a main
electrical and mechanical service company that improved Tenon’s capability to optimize
value by imparting a wider range of services.
most important Rajain has received numerous felicitations for his contribution to the
security industry- the CAPSI security Entrepreneur Award in 2008, protection leadership
Award in 2012, international Award for Excellence by means of the Institute of financial
research in September 2015 at Bangkok and worldwide Achiever’s Award in 2016 in
Dubai.it's miles no wonder that his management led Peregrine to be presented the fastest-
growing protection enterprise of the year in 2006. He has been appointed as Chairman,
homeland security forum under Indo – American Chamber of commerce (IACC).

A Paul Harris Fellow, thrice Assistant Governor of Rotary global, predominant Rajain
is likewise an active member of various industry forums such as FICCI, CII, ASIS, and
CAPSI in which he speaks on issues related to the security enterprise.
Dr. Keith Hellawell QPM-Non executive Director

Non-executive Director Dr. Keith Hellawell QPM is a professional in the fields of protection
and centers control. Armed with an enviable repository of skills, he has been played a key
function in reworking the organization and contributing to its success. Dr. Hellawell’s wealth
of experience in corporate governance has natured positioned him at the placement of
mentorship- as a beacon of visionary management.
Dr. Hellawell is a fairly embellished police officer. He has served as leader Constable for the
West Yorkshire Police and Cleveland Police and cautioned senior government bodies such
as the Home Secretary and high Minister of the United Kingdom, the European Union, former
Soviet Bloc countries, l. a. The police department, the government of Cyprus and the FBI on
various issues referring to fighting crime. aside from this, he has served as a Director of
Homework, a united kingdom-primarily based company concerned in manufacturing and
installing protection alarms. He continues to play an advisory role to several leading
organizations as Non-government Director.
An LLB. from London college and MSc. From Cranfield college, he has been offered
Honorary Doctorates from the Leeds/Bradford and Huddersfield Universities. Dr. Hellawell
has won several professional awards along with “Communicator of the yr” (voted through
PR enterprise), top 50 most effective men in Britain in a countrywide newspaper survey and
“Businessman of the 12 months” for the Yorkshire and Humber vicinity.
Mrs. Pallavi Joshi-Chartered Accountant

Mrs. Pallavi Joshi is a Chartered Accountant with over 25 years enjoy in tax advisory and
compliance with middle strengths in cross border structuring. She is at Head of the $14
Billion organization Tax Vedanta- the largest different natural sources organization in India
with its recognition on Zinc, Iron Ore, Lead, Gold, Copper, Aluminum, electricity, and Oil
& fuel. here she drives a lifestyle of compliance and sees that the employer’s long term
desires are aligned with its tax features. She manages dangers in a couple of jurisdictions and
bears an advisory function on massive decisions related to taxation. At Vedanta she is by and
large responsible for compliance and guidance on all large price ticket tax advice across
subsidiaries in Tasmania, Zambia, South Africa, Ireland and the UK, in which the figure
corporation is indexed
Previous to becoming a member of Vedanta, she was a accomplice and Head of Tax at
provide Thornton India with cognizance on inbound and outbound structuring advisory
inclusive of regulatory compliance for each Indian and foreign buyers She successfully ran
her personal company for 14 years before merging it with furnish Thornton. At provide
Thornton she becomes liable for growing the tax exercise in terms of top-line and addition of
proficient human beings inside the Tier 1.
 Management Team

Brig. Rajan Oberoi PPMG, VSM-Global CEO

Brig. Rajan Oberoi is a performed protection professional with over 34 years of revel in his
domain. currently on the helm of Tenon organization of groups as the group CEO, Brigadier
Oberoi is accountable for all components of the various business verticals at the side of Tenon
institution’s long variety development plans. because the handling Director of Peregrine
Guarding and head of business operations, he saw that the employer always superior the first-
class of its offerings, quality of manpower, training, Standardizations, and customer support
enhancement initiatives. He additionally oversees various techniques of leveraging new
technology to enhance the deliverables of security answers. beneath his capable management,
the Tenon group these days released their new commercial enterprise assignment – Soteria.
This global elegance far off surveillance command center will produce a more suitable suite
of offerings, strategies, structures and technological skills to supply the nice consumer
proposition for safety from every viable attitude.He's an energetic member of many
countrywide business boards inclusive of FICCI, CAPSI, and ASIS. those systems invite him
to speak regularly about issues related to the safety industry in terms of insights,
developments and quarter outlook. he is actively engaged inside the safety quarter talents
development Council that works toward developing a framework for upgrading abilities of
the safety Guards to international standards
Sandeep Gupta – Global CFO

Sandeep is a Chartered Accountant and a licensed Treasury manager expert having labored
with diverse businesses along with SU-Kam electricity structures Ltd., Acme Cleantech
solutions restrained , Omax automobiles Ltd and delivery company of India Ltd. maximum
lately Sandeep was chief financial Officer for SU-Kam energy structures Ltd, the most
important energy solutions enterprise in India, which has a presence in ninety countries
international.

He possesses 24 years of enjoy into Strategic Planning & Execution, Budgeting &
Forecasting, cash glide Optimization, chance management & Controls, and Compliance
control and so forth.he is a identified chief and an intensive expert, with excessive caliber,
work orientation, and capability to handle a couple of functions and sports in a excessive
pressure surroundings. He has a sound tune report of the execution of middle strategic
planning to reap operational efficiency at the same time as delivering ultimate consequences
& enterprise cost in excessive-growth environments.
Angad rajain- Group IFM Head

Angad Rajain, a management graduate and topper from Yale faculty of control, has been
associated with the Tenon organization considering that 2014. He brings with him a brand
new and an invigorated approach of managerial fashion and talent units this is vital in
evolving Tenon to the next degree of fulfillment and delivery. His enjoy of operating with
the world’s main monetary institute, Blackrock and dealing with their portfolio of the
prestigious client provides a strategic size to his leadership. all through his stint as managing
partner with the Tenon group, he has labored with numerous departments and provided his
precious inputs for their development. He was actively involved in the Tenon Group’s two
acquisitions – O&G in UK and Frontline protection in Singapore.

In his position as handling Director of Tenon centers control India private restrained he
spearheaded the organization’s imaginative and prescient and method of in addition
strengthening the market management role of Tenon facilities control. Mainstreaming
sustainability and creating stakeholder cost via tactical growth and operations are his key
consciousness areas. A lateral thinker with strategic technique, he applied his global publicity
and revel in to not only deliver the more desirable degree of customer service however also
took Tenon to new heights of achievement and achievements. currently he's the worldwide
IFM Head and his answerable for the FM enterprise of the organization.
Nitin Dave Managing Director of Tenon IFM, India

Nitin Dave an enthusiastic, revolutionary and multi-skilled expert has greater than twenty
years of revel in well-known control, senior sales & advertising roles for unique industries
throughout more than one cultures and geographies in the course of Europe, Southeast Asia,
and India.

In his illustrious profession, he has been responsible for constructing robust and sustainable
commercial enterprise services with multidisciplinary teams. He has turned around gadgets
into worthwhile zones with adherence to requirements and compliance, developing a sturdy
patron base and infrastructure to set up long time purchaser relationships.

His strategic questioning and an ability to develop and implement a successful operational
and boom techniques have helped comfy new business of all sizes and complexity
throughout.
Sangram Dhar –COO – Tenon FM

Sangram Dhar heads the national operations of Tenon and Rotopower, a business enterprise
acquired in 2009 by Tenon assets services and presently working as a completely owned
subsidiary of Tenon. With over 14 years of revel in diverse factors of facilities control,
Sangram has been the using force at the back of the establishment of Rotopower’s FM
enterprise and for its increase into a company centered on customer delight, service transport
excellence, and pan-India provider shipping capability.

With a grasp’s diploma in engineering from NSI Kanpur and a degree in electrical
engineering from The group of Engineers, Kolkata, Sangram brings extraordinary technical
insights and business skills to the control of Rotopower’s operations.

amongst Sangram’s key strengths are undertaking making plans & management,
procurement and dealer improvement, recruitment and people control; and satisfactory
manage, by way of a distinctive feature of being Rotopower’s representative for ISO
9001:2000 certification for over five years. previous to joining Rotopower in 1995, Sangram
held a key function with a production business enterprise wherein he turned into liable for
the renovation operations of captive electricity technology, transmission & distribution for a
mixed-use industrial development unfold over 20 acres.
 Organization Structure

Organization Structure – Group Chairman

Group Chairman
Maj.Manjit Rajain

Strategic Officer to
EA to Chairman
Chairman
Rohit Arora
Tushar Saxena

Global CFO Global CEO Global IFM Head

Sandeep Gupta Brig.Rajan Oberoi Angad Rajain
Organization Structure – Global CFO

Global CFO
Sandeep Gupta

Manager – Business Finance Team

Analytics Sushil Biswal
Ankush Nayyar & Survesh

Global Head –
Business Controller &
Commercial, Stores & Group Head Audit V.P – CS & Legal Sr.GM – IT
Process Automation
Admin Dinesh Bansal Rashmi Khandelwal Anurag Gupta
Shashivir Singh
Puneet Malhotra

Commercial & Stores Contracts & Insurance G.M – Legal Sr.Mgr – IT infra
Sandeep Katoch Anil Tripathi Prahlad Bhatt Amit Chugh

AGM – Administration
Manu Malhotra
Organization Structure – Global CFO

Global CFO
Sandeep Gupta

Manager – Business Finance Team

Analytics Sunil Biswal &
Ankush Nayyar Survesh

Executive Director – Finance Controller – Group Head –

GM - Loss Prevention
Finance PGPL Tenon IFM Compliance
Anuradha Arora
Sonal Tiwari Jitendra Diwan Pradeep Kumar

Business Controller Business Controller G.M – Compliance G.M – Compliance

PGPL North PGPL South PGPL Tenon FM
Abhishek Singh Jagdish Kumar Pradeep Yadav Amit Joon
Organization Structure – Global CEO

Global CEO
Brig.Rajan Oberoi

Strategic Analyst
Harsha Solanki

Group Head – QAC ,

Corporate
Global Head HR Managing Directors - Process Innovation &
Communication
Promila Adhana Business Skill Training
Negar Tripathaie
Col.Vish

Managing Director Managing Director Managing Director CEO- Frontline,

Skill Training
PGPL- North PGPL – South Tenon FM Singapore & Soteria
Capt.Anil Kumar
Siddharth Dahiya Rakesh Tripathie Nitin Dave Anuj Rajain

CEO- Frontline,
Business Head – Soteria
Singapore
TBJ
Mr. Pierce Ang
Organization Structure

Global CEO
Brig.Rajan Oberoi

MD – PGPL North MD – PGPL South

Siddharth Dahiya Rakesh Tripathie

AVP – Business VP – Business

COO – Surinder Development COO – Col.Jacob P Development
Singh Kumar
Manish Trivedi Maj.Abhishek Bora

Manger – Loss Sr.Manager – Loss

Business Controller Prevention Business Controller Prevention
Abhishek Singh Jagdish Kumar
Sumit Chauhan Arun Mishra
Organization Structure – Corporate HR

Group Head HR &

Compliance
Dr. Praveen Gupta

Manager – Talent Manager – Pers &

Acquisition Employee Engagement
Saurabh Srivastava Sonia Kuthuri

Sr.Exe – Talent Sr.Exe – HR Ops Sr.Exe – HR Ops

Exe – Talent Acquisition Exe – Pers
Acquisition PGPL Tenon & Soteria
Amisha Messy Kiran
Anjali Prasad Sanjay Mishra Versha
 CSR Practices / Activities

Tenon consider in giving back to the network where we live and work. Our
corporate Social responsibility makes a speciality of troubles that
supplement our commercial enterprise model and capabilities and
systematically follow our special strengths to maximise social and
environmental price inside the areas of Employability, schooling,
Healthcare, Inclusion and surroundings.

The center philosophy and CSR vision of Tenon is to work closer to a

sustainable development of society through contributing inside the fields of
education, health, hygiene, environment and talent expand

The CSR projects within the four regions include –

• Training – preservation of tutorial institute with an objective of assisting

college students in their studies

• Health – promoting preventive healthcare and sanitation

• Sustainability – providing employment enhancing vocational capabilities

• Environment –making sure environmental balance through ecological

balance

All our plans –whether or not short, medium or long term – are around
these four pillars a few glimpses of our CSR paintings through the years.
 Details of works Assigned

My Summer Internship was started from 1st May 2019 to 30th June 2019
in Tenon Group. In my two month Internship, Title of project was
"Automation of HR processes” where I was assigned with the following
work

1. work on ERP software: -

ERP stand for (Enterprise Resources Planning) which include “Update of

Employees Records in ERP”(Enterprise Resource planning),
“Documentation” and “Employees personal File Management”.
2. Addition of information: -
Due to lack of proper information in portal was not able to get the
information by itself, so I updated the whole information which include
their qualification and work experience identification of employees.
3. Issuing of employee I-cards: -
Help my manager in issuing employee I cards for the entire one who had
recently joined the organization.
4. Formation of manual presentation: -
Formed a manual presentation for the ERP software and Ramco mobile hub
software which includes all the brief information a employee will be
needing to work on that software.
5. Maintaince of employee documents:-
Maintained all the employee’s physical and soft copies of employee’s
documents in an appropriate manner.
 Automation of HR processes

HR automation has been evolved to ease the strain on HR departments and

loose up to a number of their precious time from mundane obligations so
HR teams can consciousness on employee ended and enhance your
enterprise’s place of business.

HR automation is when having a system (or systems) of processes that join

HR department to the information you require digitally. The automation of
time-ingesting and frequently repetitive duties in Human resources will
loose up plenty-wanted time with the intention to allow your HR
management to recognition on extra essential responsibilities to hand,
inclusive of worker delight and retention. To make a knowledgeable
decision, it is imperative on the company’s management team to sit down
together to discuss and identify the company’s needs, processes, and goals.
Things which I learnt from “Automation of HR Processes” in Tenon group
are working on ERP Software (Enterprise Resource Planning) update of
employees profile in ERP ,Documentation of employees, Employees
personal files Management and Issues of Employee ID cards.
 ERP Software

Enterprise Resources planning (ERP) is commercial enterprise process

management software program that permits an employer to use a machine
of integrated packages to manage the business and automate many back
workplace capabilities related to generation, services, and human resources.
ERP software generally integrates all facets of an operation — inclusive of
product planning, improvement, manufacturing, income, and advertising
— in a single database, utility and consumer interface.
Based on the necessities of firms, managers can use the HRM module of an
ERP system to set up human useful resource making plans effectively. The
ERP system assists the choice making of managers by means of simulating
the performance of human resource planning and comparing the
information. moreover, the ERP device is likewise able to analyze or
forecast the human aid in making plans prices by way of integrating relevant
data.

It is a process used by companies to manage and integrate the important

parts of their business. Many ERP software application exits to help
companies implement resources by integrating all of the processes it needs
to run a company with a single system.

It can integrate planning, purchasing, Inventory, Sale, Marketing, Finance,

Human Resources & More.
Key Features of ERP Software

 Recruitment
 Letter/Correspondence
 Induction Process
 Employee Management
 Leave, Advance Management
 Evaluation and Performance Management System
 Time Sheet Management and Allocation of Cost to
 Projects Resignation

Post Requirement

The form is used to post a new post requirement for replacement in case
of resignation/termination/retirement/etc. Typically this form is used by
the managers in the company to raise a post requirement.

Leave Status

This form shows the current year leave status and all the application
submitted for the leave.

Salary Slip

Employee can select the months and view the salary slip which has
been processed through ERP.
Applicable Earnings / Deductions

Systems enables defining earnings/deductions at grade, job title etc. level

which can further be referenced at employee. The level (i.e. Grade, Job
Title etc.) can be user- defined. The earnings/deductions heads, currency
in which amount to be paid, foreign currency amount, local currency
amount can be specified.

Salary Change Due to

Promotions/Transfers/Contract Type Change
When an employee is promoted or transferred or when contract type of
employee changes, his/her salary would also change. System enables
capturing of salary revision information while capturing information
about promotions, transfers or contract type change.

Salary Revision
System enables capturing revision which would not be as a result of
promotions, transfers etc. But which could be based on management
decision to change the salary

Attendance
System enables capturing attendance information for all the employees.
The payments for all variable earnings/deduction are done as per the
number of days the employee is present. Payments for all fixed
earnings/deductions are done for the complete payroll period in spite of
any number of days of absenteeism. System also facilitates generating
attendance records automatically for monthly paid employees where
only the required details can be changed.
Overtime

System enables capturing of overtime information for the employees.

System facilitates overtime payment in the current processing period or
in the next processing period based on company policy for overtime
payment. System facilitates user-defined overtime rates specifying
minimum hours criteria & maximum hours in a month ceiling.

Leave Salary Payment

System enables payment of leave salary based on leave period approved
by management. System also caters to adjustment of leave salary in case
of leave cancellation or prior/later resumption then the date of
expectation of resumption.
 Update of employees profile in ERP

The employee profiles page is the heart of the employee database and
an important part of your HRM operation.
This section holds all the basic information about the employee Like
Employee ERP code , Employee Name, Employee photo, Employee
Birth of Birth, Employee Date of Joining, Date of Confirmation,
Country , State, Age , Year of Service, Hire date, Gender, Marital Status,
Nationality, Ethnicity, Citizenship, and Religion.
Demographic Information: Together with the Employee complete call
and address, birth date, age, gender, and ethnicity. These facts are vital
to a few governments mandated reports that makes sure the enterprise is
not discriminating on the people they hire and terminate.

I have learnt how to records employee’s profiles in ERP.

 Documentation of Employee

In Tenon Group separate file “Joining Kit ” of each employee have to

maintain which is divided in to three categorize that is Joining Documents,
Employee Documents and Official Documents.

Employee’s documentation is very important part of HR role because it

includes statutory compliance and personal details including family
background and, KYC (Know Your Customer) details, Educational
Qualifications, Offer letter and Confirmation Letter etc.

Retaining that information which allows the business enterprise and

employee to hold a written history of the happenings and discussions that
came about around a selected occasion. Documentation of the
employment relationship affords a written record that can be vital to
guiding such actions as worker merchandising, employee pay raises and
disciplinary action—which includes employment termination.

Documentation about employees, when necessary, is normally each high

quality and terrible. it's far factual, now not judgmental. It describes
activities as they occur, no longer based on the beholder's opinions and
thoughts about the event. The documentation additionally describes the
actions that had been taken in exceptional times consisting of supplying
formal worker popularity or taking disciplinary movement.
Table of Joinning kit of Employees in
Tenon group
 Employees personal File Management
The personal management document is the primary employee report that
carries the history of the employment dating from employment
application via an exit interview and employment termination
documentation. most effective Human assets workforce and the worker’s
immediate supervisor and manager may additionally have got right of
entry to to the facts in the employee employees record, and it in no way
leaves the Human resources workplace.

The employee personnel document is typically stored in a locked, fire-

proof document cabinet in a locked area that is on hand to Human sources
group of workers. The confidentiality of the worker statistics within the
employees report is of paramount importance.

All the corporation-stored worker files, the worker employees report is

most frequently accessed every day for facts via the corporation, manager,
or Human sources team of workers.
considerations about Employee personal report content material
The fundamental principles and inquiries to don't forget when submitting
any report in a employees file are these.

 Will the organization need a selected document to justify choices if

the business enterprise becomes sued? could the enterprise need the
document in a court docket of regulation?

 Does the worker understand and remember the fact that the record
might be filed in his or her personnel document? In most instances,
employers need to have the employee sign the document, no longer
to indicate agreement with the contents of the file, however, to
acknowledge that they're aware of and feature study the document.
Contents of a employee personal report
Following are suggestions about the documentation that an organization
needs to preserve in an employee employees record.
Employment history

  education verification
  Employment verification
  function task description
  process evaluation statistics
 process provide letter or employment contract
Personal File Management In ERP (Enterprise
Resource Planning)
This section holds all the personal information about the employee Like
Emergency Contact Information, contact Information, Identification,
Family member Information, Education information, Qualification
Information , and Work Experience Information.

Emergency contact Information: It is also part of the ERP module. This

records is crucial to keep current so that if an emergency occurs the right
humans are notified.
Contact Information: This section records the employee’s home
address, Phone number, email Id, so if an need occurs we can conact with
employee.
Identification Information: This is section records all the information
about the employee identification information like Adhaar Card, Pan card
and any other government identification prove document.
Family information: This section hold the information about
Employee’s Family Information.
Qualification information: This section hold the Education information
of the employees.
Work experience Information: This section hold the information of
employees Past work experience.
 Majors Learning

  Importance of Update of Employee’s Records

  Importance of Systematic distribution of I card
  Importance of Documentation of Employees
  Importance of Maintaince of employee documents
 Importance of using ERP software
 Recommendations/Suggestions

  Records the employees records in proper way

  Training of software should be given to each Employees
 Use upgrade version of software
 References / Bibliography

• https://tenonworld.com/
• https://www.ramco.com/erp-suite/
• https://www.ifma.org