Nature of Working Capital

 Working capital management is concerned with the problems

that arise in attempting to manage the current assets, the current
liabilities and the interrelations that exist between them.
 Current assets refer to those assets which in the ordinary course
of business can be, or will be, converted into cash within one
year without undergoing a diminution in value and without
disrupting the operations of the firm.
Examples- cash, marketable securities, accounts receivable and
inventory.
 Current liabilities are those liabilities which are intended, at
their inception, to be paid in the ordinary course of business,
within a year, out of the current assets or the earnings of the
concern.
Examples- accounts payable, bills payable, bank overdraft and
outstanding expenses.
 Objective of Working Capital
Management
 The goal of working capital management is to manage
the firm’s current assets and liabilities in such a way
that a satisfactory level of working capital is
maintained.
 The interaction between current assets and current
liabilities is, therefore the main theme of the theory of
the working capital management.
 Concepts and Definitions of Working
Capital
There are two concepts of working capital:
Gross and Net.
 Gross working capital- means the total current
assets.
 Net working capital- can be defined in two ways-
o The difference between current assets and current
liabilities.
o The portion of current assets which is financed
with long term funds.
 Determining Financing-mix
 There are two sources from which funds can be raised
for current assets financing-
o Short term sources, like current liabilities and,
o long term sources, such as share capital, long term
borrowings, internally generated resources like
retained earnings, etc.
 The Operating-cycle and Working
Capital Needs
 The working capital requirements of a firm depends, to a great extent
upon the operating cycle of the firm. The operating cycle may be
defined as the time duration starting from the procurement of goods or
raw materials and ending with the sales realization.
 The length and nature of the operating cycle may differ from one firm
to another depending upon the size and nature of the firm.
 The operating cycle of a firm consists of the time required for the
completion of the chronological sequence of some or all of the
following-
o Procurement of raw materials and services.
o Conversion of raw materials into work-in-progress.
o Conversion of work-in-progress into finished goods.
o Sale of finished goods.
o Conversion of receivables into cash.
Operating cycle of a typical company

Receive
Sell
Purchase Cash
Product
resources
On credit
Pay for
Resources
purchases

Receivable
Inventory conversion
Conversion period
period

Cash conversion
Payable
cycle
Deferral period

Operating
cycle
 Inventory conversion period
Avg. inventory
= _________________
Cost of sales/365

 Receivable conversion period

Accounts receivable
= ___________________
Annual credit sales/365
 Cash conversion cycle = operating cycle – payables
deferral period.

 Payables deferral period

Accounts payable + Salaries, etc
= ___________________________
(Cost of sales + selling, general and admn.
Expenses)/365
 Determinants of Working capital
Requirement
 General nature of business
 Production cycle
 Business cycle fluctuations
 Production policy
 Credit policy
 Growth and expansion
 Profit level
 Level of taxes
 Dividend policy
 Depreciation policy
 Price level changes
 Operating efficiency
 Working capital: Policy and
Management
 The working capital management includes and refers to the
procedures and policies required to manage the working
capital.

There are three types of working capital policies which a

firm may adopt i.e.
 Moderate working capital policy
 Conservative working capital policy
 Aggressive working capital policy.

These policies describe the relationship between the sales

level and the level of current assets.
Three alternative working capital investment policies

conservative

moderate

aggressive
Current Assets ($)

Sales ($)
 Liquidity versus Profitability- A Risk-
Return Trade-off
 An important aspect of a working capital policy is to
maintain and provide sufficient liquidity to the firm.
The decision on how much working capital be
maintained involves a trade-off i.e., having a large net
working capital may reduce the liquidity-risk faced by
the firm, but it can have a negative effect on the cash
flows. Therefore, the net effect on the value of the firm
should be used to determine the optimal amount of
working capital.
 Types of working capital needs
 The working capital need can be bifurcated into permanent
working capital and temporary working capital.

 Permanent working capital- There is always a minimum

level of working capital which is continuously required by a firm
in order to maintain its activities like cash, stock and other
current assets in order to meet its business requirements
irrespective of the level of operations.
 Temporary working capital- Over and above the permanent
working capital, the firm may also require additional working
capital in order to meet the requirements arising out of
fluctuations in sales volume. This extra working capital needed
to support the increased volume of sales is known as temporary
or fluctuating working capital.
Difference between permanent & temporary working capital

Amount Variable Working Capital

of
Working
Capital

Permanent Working Capital

Time
 Variable Working Capital
Amount
of
Working
Capital
Permanent Working Capital

Time
 Approaches to determine an
appropriate Financing-mix
There are three basic approaches to determine an
appropriate financing mix:

• Hedging approach, also called the matching approach,

• Conservative approach,
• Aggressive approach.
Hedging Approach/ Matching Approach
• According to this approach, the maturity of the sources of the
funds should match the nature of the assets to be financed. For
the purpose of analysis, the current assets can be broadly
classified into two classes-
o those which are required in a certain amount for a given level of
operation and, hence, do not vary over time.
o those which fluctuate over time.
• The Hedging approach suggests that long term funds should be
used to finance the fixed portion of current assets requirements
in a manner similar to the financing of fixed assets.
• The purely temporary requirements, that is, the seasonal
variations over and above the permanent financing needs should
be appropriately financed with short term funds.
• This approach, therefore, divides the requirements of total funds
into permanent and seasonal components, each being financed
by a different source.
Matching approach to asset financing
Total Assets
Short-term
Debt
$
Fluctuating Current Assets

Long-term
Permanent Current Assets Debt +
Equity
Capital

Fixed Assets

Time
 Conservative Approach
 This approach suggests that the estimated
requirement of total funds should be met from long
term sources; the use of short term funds should be
restricted to only emergency situations or when there
is an unexpected outflow of funds.
Conservative approach to asset financing
Total Assets
Short-term
Debt
$
Fluctuating Current Assets

Long-term
Permanent Current Assets Debt +
Equity
capital

Fixed Assets

Time
 Aggressive approach
 A working capital policy is called an aggressive policy if the
firm decides to finance a part of the permanent working
capital by short term sources. The aggressive policy seeks to
minimize excess liquidity while meeting the short term
requirements. The firm may accept even greater risk of
insolvency in order to save cost of long term financing and
thus in order to earn greater return.
 The trade-off between risk and profitability depends
largely on the financial manager’s attitude towards risk, yet
while doing so he must take care of the following factors-
o Flexibility of the mix
o Cost of financing
o Risk attached with financing mix
Aggressive approach to asset financing
Total Assets
Short-term
Debt
$
Fluctuating Current Assets

Long-term
Permanent Current Assets Debt +
Equity
capital

Fixed Assets

Time
 Forecasting / Estimation of Working
Capital Requirements

Factors to be considered
 Total costs incurred on materials, wages and overheads
 The length of time for which raw materials remain in stores before they
are issued to production.
 The length of the production cycle or WIP, i.e., the time taken for
conversion of RM into FG.
 The length of the Sales Cycle during which FG are to be kept waiting for
sales.
 The average period of credit allowed to customers.
 The amount of cash required to pay day-to-day expenses of
the business.
 The amount of cash required for advance payments if any.
 The average period of credit to be allowed by suppliers.
 Time – lag in the payment of wages and other overheads.
PROFORMA - WORKING CAPTIAL ESTIMATES
1. TRADING CONCERN
STATEMENT OF WORKING CAPITAL REQUIREMENTS
Amount (Rs.)
Current Assets
(i) Cash ----
(ii) Receivables ( For…..Month’s Sales)---- ----
(iii) Stocks ( For……Month’s Sales)----- ----
(iv)Advance Payments if any ----
Less : Current Liabilities
(i) Creditors (For….. Month’s Purchases)- ----
(ii) Lag in payment of expenses -----_
WORKING CAPITAL ( CA – CL ) xxx
Add : Provision / Margin for Contingencies -----

NET WORKING CAPITAL REQUIRED XXX

 MANUFACTURING CONCERN

STATEMENT OF WORKING CAPITAL REQUIREMENTS

Amount (Rs.)
Current Assets
(i) Stock of R M( for ….month’s consumption) -----
(ii)Work-in-progress (for…months)
(a) Raw Materials -----
(b) Direct Labour -----
(c) Overheads -----
(iii) Stock of Finished Goods ( for …month’s sales)
(a) Raw Materials -----
(b) Direct Labour -----
(c) Overheads -----
(iv) Sundry Debtors ( for …month’s sales)
(a) Raw Materials -----
(b) Direct Labour -----
(c) Overheads -----
(v) Payments in Advance (if any) -----
(iv) Balance of Cash for daily expenses -----
(vii)Any other item -----

Less : Current Liabilities

(i) Creditors (For….. Month’s Purchases) -----
(ii) Lag in payment of expenses -----
(iii) Any other -----
WORKING CAPITAL ( CA – CL )xxxx
Add : Provision / Margin for Contingencies -----

NET WORKING CAPITAL REQUIRED XXX

Trends in Working Capital Management and its impact
on Firms’ Performance: An Analysis of Mauritian Small
Manufacturing Firms

Kessseven Padachi (2006)

 Purpose of the Study
 The primary aim of this paper is to investigate the
impact of WCM on corporate profitability of Mauritian
small manufacturing firms.
 The trend in working capital needs and profitability of
firms are examined to identify the causes for any
significant differences between the five major
industries.
 Research methodology
 Sample of 58 small manufacturing firms operating in five
major industry groups which are both registered and
organized as proprietary/ private companies.
 The data set covers 58 firms from five industry sub-sectors:
food and beverages, leather garments, paper products,
prefabricated metal products and wood furniture. This has
given a balanced panel data set of 348 firm- year
observations for a sample of 58 firms.
 Panel data analysis for the period 1998- 2003.
 The sample was drawn from the directory of Small Medium
Industrial Development Organisation (SMIDO), a database
for registered manufacturing firms operating in diverse
activities.
 Variables used in the study
 Explanatory variables- the efficiency ratios, namely
accounts receivable, inventory and accounts payable,
cash conversion cycle. The cash conversion cycle is
used as a comprehensive measure of working capital.
Return on total assets is used as a measure of
profitability.
 Control variables- sales, gearing ratio, gross working
capital turnover ratio, ratio of current assets to total
assets, ratio of current liabilities to total assets.
 Notations used in the study
 OPM- Operating profit margin is PBIT/sales
 ROTA- Return on total assets is PBIT/ Total assets
 CCC- Cash conversion cycle is ( number of inventory
days+ number of days accounts receivable – number of
days accounts payable)
 WCM- Working capital management
 Empirical results
 ROTA is significantly positively correlated with OPM and
capital- turnover ratio, but negatively correlated with the
measures of WCM, except for the cash conversion cycle.
 This positive relation for CCC is consistent with the view
that resources are blocked at the different stage of the
supply chain, thus prolonging the operating cycle. This
might increase profits due to increase sales, especially
where the costs of tied-up capital is lower than the benefits
of holding more inventories and granting more trade credit
to customers.
 Also the small manufacturing firms may be able to obtain
trade credit from the suppliers and this is supported by the
higher proportion of current liabilities to total assets for all
the industries except for the paper products.
 Coefficient of inventories variable is positive in Regression
1 but it is not significantly different from zero.
 The coefficients of the other variables included in the
model are significant, except for financial debt and
working capital financing.
 The firms’ profitability as measured by ROTA increases
with firms’ size, gross working capital efficiency, and with
a lesser aggressiveness of asset management.
 This could be explained by the fact that small firms tend
to have a lower fixed assets base and thus rely mostly on
the turnover of current assets to generate more profits.
 In regression 2, a highly significant relation is found between
ROTA and number of days accounts receivable, which implies
that an increase in the number of days accounts receivables by
1 day is associated with a decrease in profitability by 0.04%.
The coefficient for accounts payable days is negative and
confirms the negative correlation between profitability and
the number of days accounts payable.
 The results of pooled OLS confirm the relationship between
profitability and the working capital measurement except for
inventory days, the coefficients of accounts receivables,
accounts payable and CCC are significant.
 The adjusted R2s of the OLS regressions is much lower than
the adjusted R2s ‘within’ of the fixed effects regressions. Thus
the regression models explain a much higher proportion of the
variations in profitability within firms than between firms.
 Conclusions
 The small firms should ensure a good synchronization of its
assets and liabilities.
 The paper and printing industry has been able to achieve high
scores on the various components of working capital and this has
positive impact on its profitability. On this premise this industry
could thus be used as best practice among the SMEs.
 Further, this research concludes that there is a pressing need for
further empirical studies to be undertaken on small business
financial management, in particular their working capital
practices by extending the sample size so that an industry- wise
analysis can help to uncover the factors that explain the better
performance for some industries and how these best practices
could be extended to the other industries.