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Organization Setup in R12

Product Guide
June 15, 2009 by Helene Abrams Find the one that fits your needs
business group, default, HR, Human Resources, inventory organizations, ledger, legal entity, MO, MOAC, Multiple
Organization Access Control, operating unit, Order Management, organization hierarchy, organization units, parent
operating unit, Project accounting, R12, Security profile, structure
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There are many changes in how organization units are defined and used in R12. An Organization can represent a Learn strategies and tips for EBS
Ledger, a Business Group, a Legal Entity, an HR Organization, an Operating Unit, and an Inventory Organization.
You may define the relationships among organizations.
Recent Blog Posts
A Business Group is the highest level in the organization hierarchy structure, usually representing the
consolidated enterprise, an operating company, or a major division. The business group secures the employee
information in all applications except for HR. For example, when you request a list of employees for approvals or
The Truth About New Implementation
expense reports, you will see all employees assigned to a business group. This is a little bit confusing, because
Costs
within the HR applications, you can assign a security profile at the HR organization level providing a much more
granular view of confidential information such as salaries or social security numbers. Oct 01, 2018

The concept of a Legal Entity is much more developed in R12 than it was in 11i. A legal entity is the organization
unit level at which you report taxes and maintain the corporate banking relationships. The LEGAL_ENTITY_ID Getting the CFO to Pick Up His
column is added to the transaction tables in 12, allowing the ability to track transactions at a Legal Entity level. Bottom...Line: Best Practices in Cutting
In R12, you assign a Legal Entity to a Ledger instead of to a Set of Books. It is recommended that you assign Costs
one (or more) balancing segment values in your chart of accounts to a legal entity. Apr 11, 2018

An HR Organization typically represents the functional management or reporting groups within a business group.
You may also define HR organizations for tax and government reporting or for third-party payments. The Path of Least Resistance: Why
Choose a Technical Upgrade vs. a
The Operating Unit is tied to a ledger (instead of a Set of Books) and, as it was in R11, continues to partition Reimplementation?
transactions. A ledger can have many operating units assigned to it. Responsibilities determine the security for Oct 16, 2017
operating units. A responsibility can access only the transactions for the operating unit(s) to which it has been
assigned. An operating unit also controls access to reports and concurrent requests. If you set up a profile
option MO: Operating Unit, then the responsibility can only access a single operating unit. If you want a
responsibility to access multiple operating units, then you must define a security profile with multiple operating
units assigned and assign it to the MO: Security Profile option. The MO: Default Operating Unit option also
allows you to specify the default operating unit for the transactions entered by that responsibility. Operating
units are not directly associated with legal entities, though they are assigned to a ledger and to a default legal
context (Legal Entity). A user can assign any operating unit to a transaction or copy transactions to a different
operating unit if access to the operating unit is authorized by the security profile for the responsibility.

With the new Multiple Organization Access Control (MOAC) feature in R12, transactions may be posted to
different operating units and legal entities from a single responsibility. In order to do this, you set up a security
control (MO: Security Profile) to assign multiple operating units and legal entities to a single responsibility. An
Inventory Organization is the organization that manufactures or distributes products or for which you track
inventory transactions and balances.

An inventory organization is associated with a parent operating unit, but can serve other operating units under a
different ledger. As such, each inventory organization is attached to a legal entity and a ledger. You can specify
the inventory organizations that are available for each responsibility. You can enter purchase orders and assign
for receipt any inventory organization. Your purchase order operating unit and receiving inventory organization
can be in different ledgers to receive against a purchase order. The following applications secure information by

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11/10/2019 Organization Setup in R12 | eprentise
inventory organization: Oracle Inventory, Bills of Material, Engineering, Work in Process, Master Scheduling/MRP,
Capacity, and Purchasing receiving functions. To run any of these applications, you must choose an organization
that has been classified as an inventory organization.

Other organization structures may be set up to reflect hierarchies in different subledgers. For example, you can
define organizations for project expenditures to manage project control requirements in Oracle Projects. Oracle
Assets uses asset organizations to perform activities for a specific Oracle Assets corporate book.

Some information is set up at the organization unit level, while other data is set up once for the entire E-
Business Suite. All flexfield definitions, customer and supplier headers, Oracle Assets, General Ledger, Oracle
Inventory, and Oracle Manufacturing products are set up only once in the instance. Oracle Cash Management,
Accounts Payable, Purchasing, Accounts Receivable, Order Management, Project Accounting, and Sales &
Services are set up at the operating unit level. Site information for suppliers and customers is also at the
operating unit level. The following shows the data that must be set up for each operating unit:

Cash Payables Projects Receivables

Management
Supplier Maintain PA AutoAccounting
Bank sites Period Statuses Contact phones
accounts Withholding GL Periods for Customer
tax Projects address
Order certificates Project Customer
Management and Templates relationships
exceptions Create Projects Customer bank
System Distribution Search Project accounts
parameters sets Personalize Distribution
Hold Withholding Region sets
sources tax codes Create View Transaction
Transaction and groups Current sources
types Payables Reporting Lockbox
Payment options Period definitions
types Reporting Grants – Award Memo lines
entities Template, Receipt sources
Purchasing Financial Award Receivables
options Grants – activities
Document Expense Implementation Remit to
approval report Options address
controls templates Implementation Remittance
Change Signing options bank accounts
order limits Bill rate Salesperson,
controls Procurement schedules sales territories
Supplier and credit Project types assigned to
sites card Project Setup and salespersons
Financial Card Implementation System options
options programs Transaction
Control Card profiles Project types
rules/groups GL account templates
Purchasing sets AutoAccounting Services
options
Job/position Service
controls parameters
Freight Access control
carriers templates
Document
controls

Sales and
Marketing

Territories
Territory
types
Territory
groups
Territory
qualifiers
Territory
Accesses
Interest
category
sets
Promotion
word
processors
Collateral
categories

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11/10/2019 Organization Setup in R12 | eprentise
Code sets Note: The procurement and credit card setup is a shared setup for both Internet Expenses and Payables.
Note: Expenditure types are not operating unit specific but if the expenditure type requires a cost rate, then the rate
is operating unit specific.
Learn more about eprentise Reorganization software at this link.

About the Author

Helene Abrams is chairperson and CEO of eprentise. She has a range of
experience in companies from start-ups to the Fortune 50, including at Oracle
Corporation, Deloitte & Touche, and Ernst & Young. As Oracle’s first
Applications consultant in 1988, Helene also has the technical and functional
knowledge of how to align Oracle E-Business Suite with business strategies. Her forte
is driving results through strong people skills and a focus on quality. Helene has a
bachelor’s degree from the University of Michigan and a Master’s degree from
Harvard University.

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2 Comments

Radhika Agiwal April 8, 2016 at 2:24 am Reply

It is a wonderful post. However it left me with a query. In our current project we are
uprading only GL module from 11i to r12 so we are only concerned only about GL. Does
uograding only gor GL requires MOAC implementation ?

Does use of data access set is anyways related to MOAC implementation ?

Thanks in advance

Satish Tiwari April 26, 2016 at 3:58 pm Reply

I do not know how you are just upgrading the GL alone from 11i to 12i. Do you have only
GL implemented in your 11i instance? Are you re-implementing?

MOAC enables users to access secured data in multiple operating units from a single
responsibility. End-Users can access/transact data within several operating units based on a
Security Profile attached to the responsibility. So if you are upgrading GL alone, you do not need
the MOAC setup. MOAC and data access sets do not have any relationship.

Data access sets control, which ledgers can be accessed by different responsibilities. Data access
sets can also limit a user from accessing certain balancing segment values or management
segment values or grant read–only or read and write access to data in a ledger. You can assign
multiple ledgers or ledger sets to a Data access set, which share the Chart of Accounts and
Calender.

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