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NATIONAL IRRIGATION ADMINISTRATION

Strategic Performance Management System (SPMS)


Division Performance Commitment and Review (DPCR)
Ilocos Norte Irrigation Management Office

I, DANILO V. GOMEZ, Division Manager A, of ILOCOS NORTE IRRIGATION MANAGEMENT OFFICE, commit to deliver and agree to be rated on the attainment of the
following targets in accordance with the indicated measures for the period January-May 15, 2019.

DANILO V. GOMEZ
Ratee Date
APPROVED BY:

ENGR. VICENTE R. VICMUDO, Ph.D.


Regional Manager A Date
INDIVIDUALS RATING
MFO/PAP SUCCESS INDICATOR (TARGETS + ACTUAL REMARKS
ALLOTED BUDGET ACCOUNTABLE
MEASURES) ACCOMPLISHMENTS Q1 E2 T3 A4
(1) (2) (3) (4) (5) (6) (7)
STRATEGIC PRIORITY/THEMES

CORE FUNCTIONS (70%)

SUPPORT FUNCTIONS (30%)

TOTAL RATING
FINAL AVERAGE RATING
ADJECTIVAL RATING
FINAL RATING BY: Date Legend: Rating Scale:
Q1 - Quality Numerical Adjectival
E2 - Efficiency 5.00 - Outstanding (O) - target exceeded by 30%
T3 - Timeliness 4.00 - 4.99 - Very Satisfactory (VS) - target exceeded by 15% to 29 %
A4 - Average 3.00 - 3.99 - Satisfactory (S) - met 100% to 114% target
ENGR. VICENTE R. VICMUDO,Ph.D. 2.00 - 2.99 - Unsatisfactory (US) - only met 51% to 99 % target
Regional Manager A 1.00-1.99 - Poor (P) - failed to deliver most target by 50% and below
DANILO V. GOMEZ (JAN-MAY 15, 2019)
MFO/PAP SUCCESS INDICATORS Alloted Division Actual Accomplishment Rating Remarks
(TARGETS + MEASURES) Budget Accountable Q E T A
STRATEGIC OBJECTIVE & MEASURES
SO 1 Increased Irrigated Areas Contributing to Food Security
SM 1 Percentage of irrigation 76.85% of the 57,134 ha Potential Irrigable Area EOS,IMO 76.54
development developed by end of June 2019
Cropping Intensity for NIS (%)
47.0% cropping intensity attained on reservoir systems EOS,IMO 47.0
a. Reservoir systems by end of June 2019
84.13% cropping intensity attained on diversion EOS,IMO 86.92
b. Diversion sytems systems by end of June 2019
69.55% cropping intensity attained on pump systems by EOS,IMO 69.55
c. Pump systems end of June 2019
82.45% average cropping intensity for NIS attained by EOS,IMO 84.98
Average Cropping Intensity for NIS end of June 2019
(%)
SM 2 Cropping Intensity for CIS (%)
0% cropping intensity attained on diversion systems by EOS,IMO -
a. Reservoir systems end of June 2019

64.96% cropping intensity attained on diversion EOS,IMO 75.91


b. Diversion sytems systems by end of June 2019

59.18% cropping intensity attained on pump systems by EOS,IMO 70.19


c. Pump systems end of June 2019
64.55% average cropping intensity for CIS attained by EOS,IMO 80.7
Average Cropping Intensity for CIS end of June 2019
(%)
SO 2 Increased Productivity, Income and Satisfaction of Farmers
Satisfaction rating on services
rendered
97% satisfaction rating on services rendered on NIS EOS,IMO
a. NIS within the year

SM 3 96% satisfaction rating on services rendered on CIS EOS,IMO


b. CIS within the year
12 NIS adopted diversified cropping within the year EOS,IMO
Implement diversified cropping

S3 Improve Planning, Design and Implementation of Irrigation Projects to be Climate Change Adaptive
Areas generated and restored
a. Generated (ha)
0 has of CY 2017 GAA target generated by end of June EOS,IMO
- Current Year 2019

178 ha of carry-over projects generated by end of June EOS,IMO 4


- Carry over 2019
SM 4
b. Restored
0 ha of CY 2018 GAA target restored by end of June EOS,IMO
- Current Year 2019

Page 2 of 11
SM 4

DANILO V. GOMEZ (JAN-MAY 15, 2019)


MFO/PAP SUCCESS INDICATORS Alloted Division Actual Accomplishment Rating Remarks
(TARGETS + MEASURES) Budget Accountable Q E T A
39 ha of carry-over projects restored by end of June EOS,IMO
- Carry over 2019

Repair and rehabilitation of existing


irrigation facilities
0 kms of earth canal completed by end of June 2019 EOS,IMO
a. Earth canal (km)

0 kms of earth canal completed by end of June 2019 EOS,IMO


Carry Over (2016 & 2017)

b. Concrete Lined Canal (km)


SM 5 0 kms of concrete lined canal completed by end of EOS,IMO
-Current June 2019

8 km of concrete lined canal end of June 2019 EOS,IMO 6.31


- Carry over

c. No. of Canal Structures


0 units of structures completed by end of June 2019 EOS,IMO
-Current
42 units of structures completed by end of June 2019 EOS,IMO 4
- Carry over

Area covered with coconet along


irrigation facilities for slope
protection
SM 6 11,440 sq.m. covered with coconet (carry-over) EOS,IMO 1900.00
-Carry-over completed by end of June 2019
0 sq.m. coconet EOS,IMO
-Current
S4 Ensure Efficient and Effective Operation and Maintenance of Irrigation Systems
8 NEW IMT contracts between NIA and IAs negotiated EOS,IMO 0 Eight (8) IAs are targeted to be
SM 7 Number of IAs with IMT Contracts and signed by end of June 2019 entered into IMT Contract EO Q2
2019

S5 Improve Income Generation from Non-irrigation Sources


Breakdown of assumptions for 2019 other income of AFS,OS,IMO 6,158.50
SM 8 Total Other Income Php 720,000.00
All accounts payable received from the Regional Office AFS,OS,IMO
Payment of accounts payable disbursed within 7 working days
SM 10 downloaded by Regional/Project
Offices to Irrigation Management
Offices (IMO) within 3 days

S6 Adopt a Results-based Performance Culture


S7 Improve Management Information Systems and Processes

Page 3 of 11
DANILO V. GOMEZ (JAN-MAY 15, 2019)
MFO/PAP SUCCESS INDICATORS Alloted Division Actual Accomplishment Rating Remarks
(TARGETS + MEASURES) Budget Accountable Q E T A
NIA-Central Office, UPRIIS, Region 4A and Quezon IMO N/A N/A
SM 13 ISO 9001:2008 Certification

CORE FUNCTIONS
CF 1 Plan Agency Operations
Annual budget proposal submitted to RIO on schedule EOS, IMO
Submission of Annual IMO budget
CFM 1
for irrigation development

1 DPCR and IPCRs of all permanent and casual AFS/EOS/IMO


Strategic planning and employees submitted on schedule
CFM 2
performance management

CF 2 Preparation, Construction and Implementation of Irrigation Projects


Conduct feasibility studies and
detailed engineering

a.Feasibility Studies, No.

0 Feasibility Studies completed with FSR approved by


RM and submitted to CO by end of June 2019
Current EOS, IMO

1 Feasibility Studies completed with FSR approved by


CFM 3 RM and submitted to CO by end of June 2019
Carry over

b.Detailed Design, No.

0 Detailed Design completed with FSR approved by RM


and submitted to CO by end of June 2019
Current EOS, IMO

1 DE endorsed to CO until end of June 2019


Carry over

75 CY 2020 POW reviews, evaluated and approved by EOS, IMO


CFM 4 Submit Program of Work June 2019 for implementation

CFM 5 Procurement of Contract Works 0 contracts approved and issued with NTP EOS, IMO
Project Monitoring/Inspection 3 projects monitored/inspected implemented on IMO
schedule
CFM 6
Carry over 25 projects monitored/inspected implemented on EOS, AFS, IMO
schedule
Monitoring/Review and All required reports submitted on schedule EOS, AFS, IMO
CFM 7 Preparation/Consolidation of
Reports

Page 4 of 11
DANILO V. GOMEZ (JAN-MAY 15, 2019)
MFO/PAP SUCCESS INDICATORS Alloted Division Actual Accomplishment Rating Remarks
(TARGETS + MEASURES) Budget Accountable Q E T A
Strengthening of Partnerships and All coordination/stakeholders meetings attended EOS, AFS, IMO
convergence activities; Internal and
External Coordination (for project
CFM 8 implementation)

CF 3 O&M of existing NIS


CFM 9 NIS maintained 14 of NIS operated and maintained by end of June 2019 EOS, IMO 14

Seasonal Irrigated Areas in NIS, ha


CFM 10 a. Dry Season 8,139 has to be irrigated EOS, IMO 8,203
b. 3rd Crop, Ratoon 1,348 has to be irrigated EOS, IMO 1,576
CFM 11 Rice Yield in NIS, MT/ha 5.35 MT/ha EOS, IMO 5.40

CFM 12 Preparation of O&M Plan, cropping 0 O&M Plan, CC and PP approved by RIM EOS, IMO -
calendar and pattern of planting

CFM 13 SMC and O&M Planning 14 Conduct SMC and O&M Planning with IA, as EOS, IMO 13
scheduled
CFM 14 Actual water distribution and No delays on irrigation water delivery EOS, IMO Irrigation water delivery is
delivery based on O&M Plans based on the approved
start of water delivery per
system

CFM 15 Irrigation system efficiency Attained irrigation efficiency of 50.09 EOS, IMO 50.01

CFM 16 Adoption of Water Saving 14 of NIS adopting WST/AWD EOS, IMO 14


Technologies, AWD
CFM 17 Programmed capacity of reservoir 100% maintained and dam operation rule curve EOS, IMO -
(wherever applicable) followed, under normal conditions

CFM 18 Pump operations (wherever 3 Pump Irrigation Systems operated EOS, IMO 3
applicable)
CFM 19 Watershed management (wherever 300 trees planted; area covered EOS, AFS, IMO -
applicable)
CFM 20 Monitoring/Review and All required reports submitted on schedule EOS, AFS, IMO All required reports
Preparation/Consolidation of submitted on schedule
Reports
CFM 21 Strengthening of Partnerships and All of coordination/stakeholders meetings attended EOS, AFS, IMO All of
convergence activities; Internal and coordination/stakeholders
External Coordination (for O&M of meetings attended
NIS)

CF 4 Assistance to CIS
CFM 22 Monitoring of CIS

Seasonal Irrigated Areas in CIS, ha


CFM 23 Page 5 of 11
DANILO V. GOMEZ (JAN-MAY 15, 2019)
MFO/PAP SUCCESS INDICATORS Alloted Division Actual Accomplishment Rating Remarks
(TARGETS + MEASURES) Budget Accountable Q E T A
CFM 23 a. Dry Season 5,986 ha irrigated during dry season EOS, IMO 7,020
b. 3rd Crop 122 ha irrigated during dry season EOS, IMO 124
CFM 24 Rice Yield in CIS, MT/ha 4.5 MT/ha yield EOS, IMO 4.6
CFM 25 Technical Assistance to CIS 44 CIS provided with technical assistance EOS, IMO

CFM 27 Monitoring/Review and All required reports submitted on schedule EOS, AFS, IMO All required reports
Preparation/Consolidation of submitted on schedule
Reports
CF 5 Institutional Development
CFM 28 IA Organization 0 of IAs organized EOS, IMO -
CFM 29 IA Registration 0 of IAs registered EOS, IMO -
CFM 30 IA training and capability building 11 trainings conducted; 257 farmer-beneficiaries EOS, IMO 2 batches; 80 pax Coop membership orientation @
trained LAVIBASA FIA & SPPF at San
Marcelino MR Et Al IA

CFM 31 No. of trainings provided to NIA 0 trainings conducted; no. of NIA personnel EOS, IMO
staff
CFM 32 IA Functionality Survey 0 NIS & 0 CIS Conduct of IA Functionality Survey and EOS, IMO
validation of results, as scheduled

0 NIS-IA attained higher level performance compared EOS, IMO


to 2018
CFM 33 Level of IA Performance
0 CIS-IA attained higher level performance compared to EOS, IMO
2018

CFM 34 Monitoring/Review and All required reports submitted on schedule EOS, IMO All required reports
Preparation/Consolidation of submitted on schedule
Reports
CFM 35 Strengthening of Partnerships and all coordination/stakeholders meetings attended EOS, IMO All
convergence activities; Internal and coordination/stakeholders
External Coordination (for meetings attended
institutional devt)

CF 6 Equipment Management
CFM 36 Repair, Maintenance and Trouble- 21 units maintained EOS, IMO
shooting of equipment 16 units maintained/repaired 15 Units Light Equipment ; 10
Units Heavy Equipment

CFM 37 Equipment Utilization 25% utilization/deployment of equipment EOS, IMO


80.65%
CFM 38 Monitoring/Review and All required reports submitted on schedule EOS, AFS, IMO
Preparation/Consolidation of
Reports 100% Submitted

CFM 39 Strengthening Internal and External All required coordination meetings attended EOS, AFS, IMO
Coordination 100% Attended

Page 6 of 11
DANILO V. GOMEZ (JAN-MAY 15, 2019)
MFO/PAP SUCCESS INDICATORS Alloted Division Actual Accomplishment Rating Remarks
(TARGETS + MEASURES) Budget Accountable Q E T A
SUBTOTAL STRATEGIC + CORE (70%)
F2. Budget proposal Preparation
SUPPORT FUNCTIONS (30%)
SF 1 Financial Management
Obligations, disbursements and 100% obligations/disbursements within the approved AFS,IMO
SFM1 expenditures POW
Funds allocated and released within ten (10) days upon
Fund allocation and releases availability
SAAs issued to field offices within two (2) days upon
a. SAA receipt
60% of SAAs received from the regional office 10%
Current obligated eo June
N/A
SFM 2 Prior Years AFS,IMO
NTAs/NCAs allocated/transferred within two (2) days
b. Cash Utilization upon request of field offices
60% NTAs/NCAs received from the regional office 50%
Current disbursed eo June
N/A
Prior Years

SFM3 Compliance to existing policies and 100% compliance AFS, IMO


100%
government regulations (COA)

SFM 3 Compliance to existing policies and 100% compliance AFS, IMO


100%
government regulations (COA)
5% savings in MOOE (refer to DBM Circular on CNA)
SFM 4 Savings Generated AFS

Compensation benefits
100% of salaries and allowances disbursed/released 100%
a. Salaries and allowances within the given time framesubject to availabilty of
fund/cash support
SFM 5 100% of all requests/claims processed within three (3) AFS 100%
days (if without discrepancies and complete supporting
documents subject to availability of fund/cash support
b. Processing of requests/claims

Custody of Collections
Collections receipted and deposited within the 100%
a. Collections and remittances prescribed period and booked and remitted to Central
SFM 6 Office AFS

100% compliance to MC 34 s. 2004; one (1) Audit


b. MC 34 s2004 (Strengthening Report submitted (end of December 2019)
Internal Control and Sanctions)

Page 7 of 11
DANILO V. GOMEZ (JAN-MAY 15, 2019)
MFO/PAP SUCCESS INDICATORS Alloted Division Actual Accomplishment Rating Remarks
(TARGETS + MEASURES) Budget Accountable Q E T A
Management of Financial Records, Ledgers (GL and SL) and Journals maintained and
Accounting, Billing Forms/Book of updated by end of December, 2019 for every fund
Accounts
a. Payment of obligations (EOD 100% of all requests from end of the day acted upon,
requests) provided no discrepancies

SFM 7 b. Posting, Zero Book Balance Regular posting and determination of Zero Book AFS
(EOD), Imprest System Balance (EOD)/Imprest System
100% of ISF bills prepared every cropping season for
c. ISF Billing reference purposes
100% of IFRs updated every end of cropping season for
d. IFR reference purposes
100% RIO, CO, COA required reports submitted on due 100%
date; 100% accurate and reliable accounting data
SFM 8 Management of Financial Reports AFS

Proposed Budget for ensuing Calendar Year submitted


on the given due date by the Central Office
SFM 9 Annual Budget (COB) AFS 100%

SF2 Administrative and General Services


SFM 10 Establishment of HR Plan Participation in development of NIA HR Plan AFS N/A
All personnel of IMO Office were provided with at least
one (1) trainings/seminars
69 personnel of IMO
Office were provided with
at least one (1)
trainings/seminars,
Orientation on Basic GAD
SFM 11 Capability Building of NIA AFS Concepts 2019; 25
personnel
personnel of IMO Office
were provided with at
least one (1)
trainings/seminars on
Organizational Knowledge

Best candidate for the job hired within thirty (30) days
from date of request for hiring; appointments based on
Revised MSP Appointments submitted to CSC Best candidate for the
job hired within thirty
(30) days from date of
SFM 12 Personnel Recruitment and AFS
request for hiring;
Selection appointments based on
Revised MSP
Appointments
submitted to CSC

Employee Benefits and Welfare

Page 8 of 11
DANILO V. GOMEZ (JAN-MAY 15, 2019)
MFO/PAP SUCCESS INDICATORS Alloted Division Actual Accomplishment Rating Remarks
(TARGETS + MEASURES) Budget Accountable Q E T A
a. Personnel and records 100% of all requirements (application for leave of
requirements absence, service record, certificate of employment,
etc.) acted upon within time frame, and availability of
cash support whenever applicable 100% of all requirements
(application for leave of
absence, service record,
AFS certificate of employment,
etc.) acted upon within time
frame, and availability of cash
support whenever applicable
SFM 13

b. Promotions and cash incentives Cash incentives granted to all qualified recipients at
least once a year; promotions to qualified personnel
Cash incentives granted to
all qualified recipients at
AFS least once a year;
promotions to 8 qualified
personnel

Records Management
a. 201 files 90% of 201 files of all employees are properly AFS, IMO
maintained and updated every end of the semester 60.32% of 201 Files of All
Employees are initially
maintained as of May 15, 2019

SFM 14 b. Information dissemination MCs, memos, information materials disseminated AFS, IMO MCs, memos, information materials
disseminated within two (2) days
within two (2) days upon receipt upon receipt

c. Receiving, releasing and filing 100% of communications to and from the office AFS, IMO 100% of communications to and
from the office properly recorded
properly recorded and filed and filed

Procurement, Management and


Disposal of Property
a. Procurement of properties and 80% of requested properties and supplies procured AFS, IMO 80% of requested
supplies within thirty (30) days from date of requisition and at properties and supplies
the lowest price or price most advantageous to the procured within thirty (30)
government days from date of
requisition and at the
lowest price or price most
advantageous to the
government

SFM 15
b. Recording and inventory 90% property stocks card updated; inventory of AFS, IMO 90% property stocks card
properties done annually updated; inventory of
properties done annually

c. Disposal of non-serviceable All disposable/non-serviceable properties appraised AFS, IMO N/A


properties and sold.

d. Registration of properties 100% of properties registered on due dates AFS, IMO 100% of properties
registered on due dates

Page 9 of 11
DANILO V. GOMEZ (JAN-MAY 15, 2019)
MFO/PAP SUCCESS INDICATORS Alloted Division Actual Accomplishment Rating Remarks
(TARGETS + MEASURES) Budget Accountable Q E T A
Buildings and Facilities
Maintenance
a. General Maintenance All facilities are properly maintained at all times AFS, IMO All facilities are properly
maintained at all times
SFM 16 b. Peace and order Peace and order in the NIA compound maintained daily AFS, IMO Peace and order in the NIA
compound maintained
daily

Repair/Improvement of Perimeter Fence EO June 2019 EOS, AFS, IMO Repair/Improvement of


c. Improvement of Office Buildings Perimeter Fence EO June
and Facilities 2019
1 unit Renovation/Improvement of Staff EOS, AFS, IMO 1 unit Renovation/
Housecompleted EO June 2019 Improvement of Staff
Housecompleted EO June
2019

Submission of Reports (on Administrative matters) on AFS, IMO Submission of Reports (on
Submission of Reports (on time Administrative matters) on
SFM 17 time
Administrative matters)

SF 3 Knowledge management sharing and utilization


Regular issuance of newsletters & in-house publications EOS, AFS, IMO

SFM 18 Internal Publication Development/updating of flyers & other IEC Materials EOS, AFS, IMO

Photo/Video Documentation of NIA Special Events EOS, AFS, IMO


SFM 19 Events Documentation
Maintenance of Photogallery AFS, IMO
Issuance of Press Release to local papers. EOS, AFS, IMO
SFM 20 Media Relations
Conduct of Press Conferences as the need arises EOS, AFS, IMO
Strengthened Interagency Attendance/Participation to other NIA Stakeholders EOS, AFS, IMO
SFM 21 Activities
Linkaging
Comments and Recommendations acted upon. EOS, AFS, IMO Comments and
Compliance report/Action taken on Audit findings Recommendations acted
submitted on time upon. Compliance
report/Action taken on
SF 4 Internal Audit Services (IAS) Audit Audit findings submitted
Findings on time

Action taken on the complaints/requests within the EOS, AFS, IMO Action taken on the
prescribed period complaints/requests
SF 5 Committee on Discipline, 8888 within the prescribed
Hotline, FOI period

Page 10 of 11
DANILO V. GOMEZ (JAN-MAY 15, 2019)
MFO/PAP SUCCESS INDICATORS Alloted Division Actual Accomplishment Rating Remarks
(TARGETS + MEASURES) Budget Accountable Q E T A
COB/SUBSIDY
NEP (25% of 99,326,500.00
397,306,000)

SUBTOTAL SUPPORT (30%)


FINAL AVERAGE RATING =core(70%)+Support(30%)
Adjectival Rating
Assessed by: Date: Date: Final Rating by: Date:

ROGELIA C. DELA TORRE BGEN ABRAHAM B BAGASIN GEN RICARDO R VISAYA (Ret)
Manager, Corporate Planning Services Senior Deputy Administrator Administrator

Legend: Q - Quality 5 - Outstanding (O) - target exceeded by 30%


E - Efficiency 4 - Very Satisfactory (VS) - target exceeded by 15% to 29%
T - Timeliness 3 - Satisfactory (S) - met 100% to 114% target
A - Average 2 - Unsatisfactory (U) - only met 51% to 90% target
1 - Poor (P) - failed to deliver most target by 50% and below

Page 11 of 11