Cost Accounting
The BuildSmart Software
ledger is a fully
scalable package
for the construction
industry. From small
organisations using
the Desktop edition,
to large corporate
clients running the
Enterprise edition,
all contracting firms
can make use of the
extensive features
of this feature rich
system.
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Cost Ledger
Web based architecture (ASP/.net Technology)
Powerful Sequel Server database
Unique consolidation ability
Separate work-in-progress ledgers that
consolidate into control accounts
Multi-Users
With multi-user access, multi-company (with
consolidation), multiple accounting years and
multi-currency capabilities, the system caters for
the most demanding of accounting environments.
BuildSmart Accounting makes use of leading
edge technology and offers the user unparalleled
Wide Area Network access using dial-up or direct-
connect lines.
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All postings to and from the Cost Ledger are
handled automatically by the system. The cost
ledger is balanced with each posting. The ledger
structure is user-definable and the control codes
can be set up to trigger any event. The system
caters for any organisational structure, with the
addition of division, project, contract and activity
costing.
User Access
User access is set up by organisation, and
individuals can be given certain rights and
privileges unique to the organisation and
individual. The menu screen may be adjusted
to the user and display only the menu items
permissible to the user.
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 Features
Valuation Cost Ledger

General Ledger

Creditors

Debtors

Subcontractors

Plant & Equipment Management

Stock Management

Fixed Asset Management

Cash Book

Bank Reconciliations

Creditor/Sub Contractor Cheques

Remittance Advices

Debtor Invoices

Plant Hire Invoices

BuildSmart Business Intelligence

Document Management

Reporting Costing Reports

Reporting is quick and efficient with Crystal Reports©, and
General Ledger Reports
includes a large number of standard reports. In addition, the
introduction of user-defined reports into the menu allows the user Integrated with Candy Estimating
almost unlimited flexibility.

System Access
Using suitable Internet connectivity and access security, accessing
the system from any location worldwide is easily accomplished.

Contact us for a no-obligation demonstration and quotation.

concurrent revenues/incomes (inflows) are received.

By testing various models with different parameters and comparing

the NPV results, the optimum tender strategy can be determined
so as to maximise return on investment.

www.ccssa.com

Australia +61 4 1917 9232

Dubai +971 4 2676115
India +91 944 7042600
New Zealand +64 212 833 822
South Africa +27 12 643 0380
Portugal +351 21 486 6440
UK +44 1505 506118

For more tollfree telephone numbers

please go to the contact page on
our website

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 Procurement Systems
A flexible, powerful Request for Quotes pick lists. The list can be downloaded from existing
procurement system Bills of Quantity and resource information can estimating systems.
for contracting be sent to suppliers and sub-contractors for
organisations, pricing, adjudication and can be accessed by the The requisition can also access supplier product
Procurement requisition process. databases for product information and prices.
The product databases can be pre-loaded from
incorporates true high
Site Requisitions supplier defined catalogues.
level security and full
Enables staff in remote locations to place
featured functionality. requisitions on the organisation’s buyer. The format Purchase Orders
is free text and allows buyer reply and comments. The requisition undergoes an approval process,
The site requisition can be re-directed to another following which the supplier receives a purchase
buyer for expedition. Site staff can track the order via fax, email, or on-line.
progress of the requisition. A simple login to the
system will reflect the current situation. Details concerning delivery addresses, invoice
addresses, full item descriptions, units of measure
Standard Requisitions and discount details are displayed.
Items for procurement can be selected by
organisation, or by contract using pre-determined

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 Deliveries
Each delivery is captured by the system, producing costing
information for inclusion into standard accounting packages. The
SmartAct accounts system uses this information to produce cost
accruals into the cost ledger.

Invoice Reconciliation
An invoice reconciliation module matches deliveries with invoiced
figures and posts to SmartAct automatically.

Multi-users
The system caters for multiple organisations and is fully multi-user
and multi-currency enabled.

Suppliers
Suppliers are able to login to the system from any location after
security control procedures, and view their purchase orders. They
have the ability to qualify the orders, accept or reject line items,
and send qualification text to the buyer organisations.

In this way, both buyers and suppliers are kept informed in real
time of the status of their orders.

Request for Quote Compliance

The system accepts input from the Request for Quote system, and
produces an automatic requisition on the buyer.

Access
Using the latest technology, the system will allow access through a
local area network, or wide area network as an Intranet or Extranet
application.

Users can obtain access from any Internet Explorer© enabled

workstation using a dialup or direct connect Internet connection.

www.ccssa.com
Contact us for a no-obligation demonstration and quotation. Australia +61 4 1917 9232
Dubai +971 4 2676115
India +91 944 7042600
New Zealand +64 212 833 822
South Africa +27 12 643 0380
Portugal +351 21 486 6440
UK +44 1505 506118

For more tollfree telephone numbers

please go to the contact page on
our website

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C O M P U T E R S O F T WA R E

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 Payroll
BuildSmart Payroll Security for restoring old pay runs for viewing. Simply
is a fully functional, The system caters for multiple users and role select the period and run in question and view the
powerful, yet easy to definitions. Users are allocated roles in payrolls information.
use payroll system, and are given access to only those features
designed for the user permitted. Each user has a profile in the payroll Integration
and can only execute those features allotted to the Information relevant to the payroll contained
who demands total
user. All processes are recorded in the payroll log, in the accounts and procurement modules are
flexibility.
all amendments to fields and entry and exits to immediately available to the payroll. Projects,
processes are recorded and can be viewed by the contract, divisions, activities and ledger codes
With the earnings payroll administrator. are fully integrated. Changes made in the other
and deductions modules are available without the need to import
development system, Setup any data from these systems.
even the most The system comes loaded with all tax tables for
complex calculations the applicable country. Stamp sets are preloaded Automatic postings to cost ledger and general
can be catered for. and standard earnings deductions sets are ledger occur without the need for user intervention.
available to use as is, or can be modified to suite. The self-balancing process ensures that costs are
accurately posted and the corresponding postings
Payroll History are done to the ledger system.
Using the latest database technology, employee
data is stored and available for historical viewing Contact us for a no-obligation demonstration and
at any time. All runs are stored in detail. No need quotation.

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 Features
Unlimited employees

Unlimited earning /deduction sets

Standard and user-defined calculations

All statutory calculations and reports

Industrial Council stamps

Fully integrated with SmartAct Accounts

Flexible labour costing

Hourly, weekly and monthly payrolls

Unlimited payrolls per organisation

Off site batch capture and imports

Integrated with site clock card systems

www.ccssa.com

Australia +61 4 1917 9232

Dubai +971 4 2676115
India +91 944 7042600
New Zealand +64 212 833 822
South Africa +27 12 643 0380
Portugal +351 21 486 6440
UK +44 1505 506118

For more tollfree telephone numbers

please go to the contact page on
our website

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C O M P U T E R S O F T WA R E

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 Request for Quote
It gives us great Ease of Use The buyer-supplier relationship remains intact.
pleasure to introduce Bills of Quantities and related documents are
a new and exciting easily attached to the request for quotation (eRFQ) Suppliers select their own method of receiving
way of requesting and at the click of a button can be faxed, e-mailed eRFQ’s, enabling those without Internet
tender prices from or accessed on-line by the supplier. connectivity to elect to receive their eRFQ’s via
email or fax.
your suppliers.
Making use of standard and freely available
Internet technology, the system requires no special Buyers and suppliers are informed of incoming
software. eRFQ’s via email or SMS.

Estimators and buyers can collaborate by sending
extracts from Bills of Quantities to categories of
suppliers. The suppliers can be assigned to more
than one category and can be activated or de-
activated for specific eRFQ’s.
When sending eRFQ’s, the system automatically
selects suppliers according to their category,
and delivers the eRFQ based on the method of
despatch selected by the supplier.

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 Features
Paperless response to requests for

quotations

One login to multiple contractors/buying

organisations

No special software requirements

In use by major construction organisa-

tions

Exposure to large buyer community

Major improvements in tender processing

efficiency

Secure document storage and backup

Information
The buyer may at any stage obtain information regarding the status Full transaction logging and tracking
of eRFQ’s.

Formatting documentation
A cover page, relevant terms and conditions, electronic Bill of
Quantities, related documents and individual line items can be
included with the eRFQ in most standard document formats.

The supplier receives only his list of eRFQ’S, sorted by initiator

(contractor) and at the click of a button can access all documents.

Convenient Comparing
Suppliers can prepare prices, attach terms and conditions, and
return the eRFQ on-line at their own convenience.

Complete Security
Information is totally secure for both buyers and suppliers, and
their related data is stored independently. User login names
and passwords ensure that information is accessible only to the
intended recipient.

Contact us for a no-obligation demonstration and quotation.

www.ccssa.com

Australia +61 4 1917 9232

Dubai +971 4 2676115
India +91 944 7042600
New Zealand +64 212 833 822
South Africa +27 12 643 0380
Portugal +351 21 486 6440
UK +44 1505 506118

For more tollfree telephone numbers

please go to the contact page on
our website

C O N S T RU C T I O N
C O M P U T E R S O F T WA R E

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