13 Property Custodian Responsibilities

Department property custodians have the responsibility to manage, control and account for all assets within their
department (OP 63.10).

Visit the Property Inventory System or the Property Management website for more information.

Contact propertymanagement@ttuhsc.edu with questions.

01 Ensure that property tags are affixed to

08 Update the serial number of assets in
Tagging equipment in a timely manner. Serial the Property Inventory System.
Number

02 Update the building/room location of 09 Complete OP 63.10, Attachment D or

approved alternative form for property
Location assets in the Property Inventory System. Off that is temporarily removed from the
Premises department.

03 Complete an annual certification of 10 Exercise reasonable care for equipment

Certification departmental inventory in the Property Negligence security. Negligence could result in financial
Inventory System. responsibility for lost/stolen assets.

04 Initiate/receive transfers in the Property 11 Coordinate with the campus Surplus

Transfers Inventory System when equipment is Surplus Property Manager for proper removal of
moved from one department to another. equipment that is no longer needed.

05 Report missing or stolen property 12 Ensure equipment is in good working

Missing to Property Management in a timely Maintenance condition or equipment maintenance
& Stolen manner. needs are met.

06 Ensure equipment is accessible at all

13 Ensure that all equipment is used for
Accessible Business approved TTUHSC purpose and not for
times for audit purposes. personal gain.
Purpose

07 Inform Property Management of

Custodian changes in the Property Custodian for
the department.
Property Management