ELC650: ENGLISH FOR PROFESSIONAL INTERACTION

ASSESSMENT III: WRITTEN PRESENTATION – EMAIL (20%)

GUIDELINES

CLO: Explain verbally critical incidents concerning interpersonal communication issues in

the workplace and communicate ideas through clearly written email (A4)

General Information

Assessments II and III are linked as they are based on a similar stimulus. These two assessments
which evaluate students’ oral and written presentation are conducted consecutively in the
classroom.

GUIDELINES FOR LECTURERS

Following the discussion, each student in the group will be required to write an email to their
manager, summarising the key decisions based on the four aspects of the discussion in about 200
words (250 words for situation 4 with 5 aspects). They will be given half an hour immediately
after they have finished their discussion to write the email in class. The email should be
handwritten. Students should not be allowed to refer to any electronic gadgets when writing the
email. Students are to submit the notes taken during the discussion with the email.

SAMPLE EMAIL SITUATION

 Instructions for Written Presentation – Email (Individual work – 20%)

 Write an email of about 200 words to your manager, summarising the key
decisions based on the four aspects of your discussion.
 One mark will be deducted if your email exceeds 210 words.
 You are given thirty (30) minutes to write the email.
 Include a subject line in your email.
 Begin your email with ‘Dear …’

Submit the notes taken during the discussion with the email.

Situation
A group of you have been given the task of planning an event as part of your company’s
corporate social responsibility (CSR) initiative. Write an email of about 200 words to your
manager, summarising the key decisions based on the following aspects:
 the kind of event you would like to carry out and the objective
 the activities to be held as part of the event
 budget, funding and promotion of the event to the staff
 3 July
Updated 2019
committees and duties for staff to help run the event

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 Instructions for the Written Presentation (Email)

In the 200-word email, students should do the following:

 Include an opening line to introduce the subject of the discussion being summarised
 Write a clear summary of the key decisions based on the four aspects discussed
 Include a suitable concluding line
 Use correct grammar, appropriate vocabulary and sentence structures
 Use a polite tone

*NOTE TO LECTURER
The written component of this assessment evaluates students’ ability to take notes, summarise and
present content in a clearly worded email. The use of correct grammar, vocabulary, structures and
organisation will be taken into account when assessing the email. Deduct one mark if students
write more than 210 words.

SAMPLE EMAIL

Subject: CSR Event Proposal: One Ringgit One Hope Subject line

Dear Madam XXX, Salutation

I am writing this email to seek your approval for our company's CSR project. We plan to conduct a
Introduction &
“One Ringgit One Hope” event. The objective of the event is to create positive and productive
relationships with internal and external stakeholders. Aspect 1 (key
decisions)
The main activity that will be carried out during this one-day event is a “Colour Run” in the morning
and the highlight will be a “Charity Concert” at night. Concert tickets will be sold online and all Aspect 2 (key
profits will be donated to needy children. decisions)

With regard to the funding, we are hopeful that the company will provide RM10, 000 and we plan
Aspect 3 (key
to secure RM15, 000 through sponsorship. The detailed budget proposal will be forwarded to the
decisions)
finance department when we get your approval.

Mr Azhar from the IT department will promote the event via our company website. Also, Miss
Suhaila from the HR department proposed that we set up three main committees namely the Aspect 4 (key
Planning Committee, Marketing and Promotions Committee and the Finance Committee. We will decisions)
update you on the specific duties after our next meeting.

Once the project is approved, we will meet again to discuss the details of the event. We look Conclusion
forward to your positive response.
Complimentary
Best regards, close

Marshellena Signature

(201 words)
Updated 3 July 2019

(200 words) Page 2 of 2